you you I'd like to call to order tonight's meeting of the ISD 191 Burnsville Egon Savage school board the date is June 11 2020 and the time is 6:30 p.m. like to start by welcoming our audience this is the week where summer fun starts for our students and the work of summer continues for our staff so thank you for joining us director Chester will you please lead us in the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all thank you we'll start by approving tonight's agenda I will take a motion to approve so we'll moved by director shot second Beckham seconded by director Hume is there any discussion hearing none miss cami will you please call the roll Eric Miller aye abigail alt ai-jen Hall wigger was Leslie Chester aye mercy shots I ET career I got him I and the motion carries thank you we're opening tonight's information portion of our meeting with foundation 191 grant recipients I'd like to welcome Robbie Vanel foundation 191 president welcome Robbie good evening thank you Charles and superintendent battle and board directors thanks for inviting me here tonight I will be brief I know that you guys have a lot to get to so I am Robbie bonel president of foundation 191 which is the Education Foundation for the school district I'm be here I'm here tonight on behalf of the foundation to announce the 2000 2021 foundation 191 grant award recipients I will say that each year the foundation receives many grant requests from district staff for projects and activities that are intended to support curriculum promote the physical and emotional well-being of our students and to facilitate community outreach each year we're just blown away by the creative thinking and the compassion of our teachers and staff it's really an honor to be a part of this program last year we received 26 grant requests and we fully are partially funded 18 of them totaling 11,000 217 dollars over 5,000 students and their families were impacted this year was different we got 2 grant requests we believe that with the pandemic with the school closures the distant teaching and learning the uncertainty of how long and how difficult this crisis would be teachers had their hands full and just we're not thinking about next year we really hope to be back on track next spring and be able to do some fundraising and do get back on track with the grants so with that I will announce the the two grants they were awarded $500 each and they are in effect for the 2020 2021 school year the first grant recipient is from Sky Oaks we have funded this group in the past and and we're excited to see them back it's the sky flyers that is the sky oaks fourth and fifth grade leadership team students who work to make a positive impact on their peers the second was from Burnsville high school both rules for brain power as you know bowls for brain power is the annual community fundraiser intended to help in secure food families proceeds are used to buy the food for the children and they are distributed through the brain power in a backpack program which serves over 600 kids a week so we're very happy to be a part of that as well so I say congratulations to both of the schools we look forward to working with them over the year we really encourage staff parents and students to send us photos tag foundation 181 on your social media just any way you know to help us get the word out I will add my final thought is the board the Foundation Board did discuss what next fall might look like when we reopen the schools and there are potential unexpected financial needs in the classroom and you know depending on the circumstances we were really committed and everybody agreed that we want to potentially offer some grant opportunities in the fall if there are some needs that need to be filled that that would you know this would be outside of our regular spring timeline but we feel strongly that if it's inside of our mission we really want to try to do something so I just say congratulations thanks for having me here tonight and I really appreciate on behalf of the board your continued support of foundation 181 do you have any questions Thank You Robbie I was having a hard time with my microphone always good to see you and always great to receive this report board members any comments or questions thank you so much oh can i sorry I was trying to unmute oh I just want to say thank you Robbie and the rest of the foundation 191 board I've been the board representative for a little over a year now and you guys are doing some really really good work and it's a shame that because of the pandemic you weren't able to maximize all the good work that was done this year but I know you will out back better than ever next year I suspect so I think it's great that you're wanting to be able to provide some support to teachers in the fall if they need it and I think next year bigger and better things are in store for the foundation so thank you for all you and the rest of the group continues to do thank you and and thanks for being the liaison to the between the school board and our Foundation Board we appreciate and darcy i know you've been a liaison Abigail you've been a liaison we really a DD we really appreciate everything that you guys have done over the years to support the foundation so thank you again thank you any other comments thank you for free resiliency and for being flexible next fall great to hear that and we look forward to hearing more thanks so much Robbie thank you have a good night next we are turning to director Miller we will receive a reports on the superintendent's evaluation this is the Vice chairs responsibility for policy dr. Miller thank you Thank You Cheryl I have a prepared statement on this game to read quickly on May 28th 2020 the ISD 191 school board and superintendent dr. Teresa battle met in a closed session for her annual review the review consisted of two parts personal district specific goals for superintendent battle and an assessment of 25 of the many elements outlined in the Minnesota School Boards Association superintendent standards there were seven personal goals for superintendent battle the board rated her work as meeting or exceeding expectations for all seven goals in particular the board found dr. battles work to strengthen school community relationships as a visible leader for the district for work to align resources towards our strategic direction and her work to increase her knowledge of MDE financial reporting requirements as exceeding our expectations during the 2019 2020 school year her first year with our district superintendent battle successfully led the district to challenges that superintendents might more typically face over the course of a decade the board knows that her calm leadership values driven decision making and commitment to community engagement were essential for that success a more complete summary of the evaluation will be available as part of the meeting documents thank you board members for your work in completing this evaluation and thank you dr. battle for your leadership this year that concludes my report Thank You Vice Chair Miller board members comments I would like to take the opportunity to first off thank dr. battle again for a year like no other and director Miller pulling together the you know the thoughts and the feedback from all seven of us and pulling it into you know synthesizing it into a final document for us to review together is is quite an undertaking and you just you really did a great job and I wanted to thank you for your diligence and in making sure that the process was as smooth as it was so thank you next we will turn to the dr. battle we will be receiving and and members of her staff and leadership team we will be receiving a report on the 191 kovin 19 journey Thank You chair alt and directors of the board we will begin our kovat 19 the 191 Kovach 19 journey will go directly to an overview slide this slide provides an overview of our presentation tonight we will provide statistics from our work provide insight into to departmental work and share next steps about summer session and moving forward to fall we will share data that illustrate what we did in response to Kovac 19 but more importantly we will share the story behind the numbers we will share our approach to the pan dead pandemic what we learned what we did well and what we know we need to focus on to do better for our stew and staff and community I want to first start out saying that the only way to get over this time of uncertainty rapid change and now recent tragic events with the killing of George Floyd is the go through it and not 191 we decided we were going to get through the pandemic by mobilizing our resources of people time and money and partners staff did the job they were hired to do they utilized their talents and expertise and we declare that we are in this together so with the next slide on march 13th or friday we heard from state officials that they were not planning on closing schools in less than two days later governor Wallace issued an executive order stipulating that on Wednesday March 18 schools would be closed with the intention that instruction would resume by Monday March 30th and we all now know that the school closure continued to the end of the school though governor Wallace challenged us to have all hands on deck and within a couple of hours that Sunday we had a plan to respond to that challenge that afternoon district leaders were reimagining our entire school system we had to deliver learning meals and childcare safely and effectively and do it all from a distance members of the executive leadership team departmental leaders and I began planing planning and we met from 11:00 a.m. to 6:00 p.m. also during this time I consulted with civic officials from the cities of Burnsville and savage and also 191 board chair alt and Vice Chair Miller were there to support and assist with plan looking at the health and wellness of our staff and students while also recognizing the hardship these changes would cause many of our families I did decide to cancel school beginning Monday March 6 from that day we began to lead and operate a district mostly remotely we identified essential tasks related to the governor's mandate and Minnesota Department of Education guidance the Board of Education work that needed to continue human resource and finance that we had to complete and from there staff determined the Associated tasks that could be done remotely and those that required work from the offices so I have to tell you our partnerships and collaboration continued with the city the Burnsville Chamber Second Harvest Heartland open door many countless volunteers we stayed in touch with our participants in our Senior Center which is a partnership between 191 in the city we even had burns of a high school student who helped make mask I do want to note that last meeting we heard from the principal's about their school plans amidst boundary routine changes tonight you'll hear from departments under Bryan Gerson's his leadership who played a critical role in our response please look forward to an August reopening school report we will hear from our instructional staff including principals and teachers about the plan for reopening school based on the lessons we learned this spring now let's move on to the data let's look at some numbers so I won't read all of the statistics but I will point out that by two whose Day March 15 to launch distance learning we had distributed more than 3000 individual devices to students along with other learning materials by Wednesday our food and nutrition services started providing free meals for children and effort that would grow and eventually distribute more than 300 thousand dollar meals at more than 30 locations and also that same Wednesday we started providing childcare for healthcare and emergency service workers in a way that protected each child's health as well as the health of our employees in that first week our instructional leaders planned and delivered more than 50 hours of professional development so that our teachers and other staff would be prepared to serve our students to this new reality of distance learn and our teachers took on the challenge with gusto spending countless hours planning and learning collaborating with colleagues and making personal connections with students and families our communication department supported all departments during this time a few examples targeted messages to students and family staff and community partners they also helped compile survey results from our students and Families about their experience so lastly before we move on to the next slide I cannot say enough about how impressed I am with the amazing staff and 191 you have responded to the challenge before us and so now we begin with the story behind the numbers first with our superheroes our Health Service staff and then each staff member will progress through their presentation slides and introduce themselves I'll turn it over now to Bernie feet thank you dr. battle my name is Bernie beam and I am the lead licensed school nurse for district 191 we are a team of 22 a licensed school nurse is a baccalaureate prepared registered nurse with a certification in public health nursing we are the public health experts in schools ensuring the health and safety for students families and the community next slide as a Health Service team our charge was to envision and develop a virtual model for the day-to-day activities of a health office our vision distance caring for distance learning continues to support education with an emphasis on the four components of school nursing practice community public health care coordination leadership and quality improvement our journey started before distance-learning when advised of a potential exposure for students traveling in Greece over spring break our public health expertise was needed for the planning and the actions implemented for this situation it was determined that no exposure occurred communication was initiated with families before the plane landed in Minnesota this initial communication laid the framework for communication of time-sensitive and factual information next slide communicable disease prevention is core to Public Health principles the skill set allowed for the development of procedures following the guidance from mdh supporting safety and best practices nursing services provided education and just-in-time training for staff working in food services and child care procedures for these programs continue to be reviewed and modified to ensure the public health principles are embedded in activities in order to develop these procedures Health Services needed to be on the frontline enrollments for the door delivery program were reviewed by a nurse and families were provided with additional information nurses were active behind the scene in child care which include health planning for students medication management child care families affected by Colvin were provided distance caring through phone calls to support and provide resources during the summer health and safety consultation continues with the child care sites this collaboration allows for improvement in procedures such as illness screening cleaning and social distancing for compliance with the rapidly changing guidelines from mdh change is continual district procedures are reviewed and updated according to new information about the coronavirus weekly conference calls from mdh and partnership with our local public health agency provide guidance for the implementation of best practices in order to flatten the curve distance caring and being on the front lines provided the foundation for the development of safe procedures adhering to the public health principles during this pandemic over the past 10 weeks additional guidance and procedures have been created and modified too for our new normal a few of these activities included operation Chromebook drop off farewell parades and graduations mr. Roger summarized the Cova journey for many there is no normal life that is free of pain it is that very wrestling with our problems that can be the impetus for our growth moving forward health and safety will be the anchor for summer programming and planning for returning to school in the fall health service team would like to thank ISD 191 community for the collaboration and support during this time of distance caring we will continue to be Burnsville strong promoting health and safety thank you good evening I just like to say that Bernie has provided some amazing leadership for our community her expertise and team cap does healthy and well throughout the last few months and I so appreciate her leadership and work this this information on this slide helps to round out the picture for our student support team and our student support team in all the various ways always prioritize relationship first and helped us to look at every individual situation from multiple perspectives in a multidisciplinary approach as well the slide shows some of our great community partners that includes headway Park Nicollet foundation it's our own my name is Dave Lee I'm director of operations and transportation for 191 two years ago we purchased electrostatic sprayers for each building to combat the spread of germs during cold and flu season this spring we had the essential equipment on hand to immediately begin disinfecting our building code 19 became a concern is D 191 moved to provide daycare for children of essential workers daily disinfecting all high use areas and services including playgrounds was necessary to protect the health of our community social distancing hand-washing gloves and masks quickly became a reality to ensure safety monitoring adapting co19 updates has become a way of life governor walls the CDC and mdh are central to how we adapt the daily on a daily basis to health guidelines the number one priority for operations and custodial is the health and safety of all staff dudes and visitors to our buildings and properties as mass changed and remains our priority the school year is ended and we look to summer and fall with the same goals in mind our department has ever mindful of a rapidly changing environment we are impaired to tackle its challenges I want to personally thank our building leads maintenance staff grounds personnel and our custodial staff for their commitment and dedication as well as a response to co19 hello I'm Amina after all I'm the director of curriculum instruction and assessment one of the main charges for us was providing distance learning for all students so technology did a device distribution we and on the 17th on the 18th I met with all teacher groups and laid out expectations march 19th and 20th we did team collaboration and professional development we had spring break which gave folks time to reflect and prepare march 30th we continued with professional development and delivered flex learning days and on April 6th until the end of the school year we embarked on extended distance learning by meeting with teachers we met virtually with all teacher groups it was important for us to make sure that we provided clear definitions and expectations the difference between flipped learning and distance learning and also setting out those priorities for our work with students we really wanted to make sure that establishing relationships and connections with students was the most important and then providing instruction aligned to the academic standards those were our beginnings and we began to build and layer each of the next priorities as we continued on with our learning the other piece was professional development and support making sure that all of our teachers had access to supported technology and that they were able to develop their skills and and grow in how they were going to deliver distance learning to all of the teachers or all of the students finally I made sure to emphasize the point that this was new to all of us and we needed to provide grace for ourselves and for others not letting perfection get in the way of getting the job done slide on those team collaboration and professional development days we spent time building our district-wide teams bringing together all grade level teachers and having them do collaborative planning all members of a certain content area to do that collaboration we set aside Wednesdays as that collaboration and professional development day each week the professional development was tremendous teachers stepped forward teacher leaders to deliver that professional development especially our digital learning specialists and our teachers who were graduates of the blended learning program we made sure that the professional development was differentiated personalized we did live and on-demand recorded professional development so that teachers could access whatever it is that they needed we made sure that our curriculum priorities were very clear and reasonable and what we expected students to be able to do in this delivery and we worked on a common lesson design coming out of the great work of our blended learning teams finally we provided support for our teachers we did weekly surveys to answer questions to assess their needs in areas of concern but some of the challenges that we found with distance learning was really how do we have that organized connections with our students families and staff and making sure that all the communication from MDE was the most up-to-date one of the struggles was is that the information changed from week to week and we all needed to adapt and adjust to make sure that we were complying with the requirements we also really were challenged with the amount of time that we wanted to make sure was reasonable for students and families to spend on distance learning what types of activities would work well for a distance learning format and including those curriculum priorities making sure that our students were making progress we looked at instruction the usual instructional strategies we wanted to take the best from face-to-face instruction and the best from online learning instruction and come and combine those together many teachers learned many new adaptations to how they were looking at student work how they were grading how they were connecting with students how they were setting deadlines for students and different strategies to encourage learning from videotaping demonstrative lessons meeting with students one-on-one and to provide recordings of encouragement and support we also looked at engagement and adjusted our expectations for what engagement means and were able to clarify that we also were able to really look at what were the self-care that teachers needed to do and address the mental health needs of our students as Stephanie white also shared with us Lyde um one of the things that came very clear is that in equities were very prominent the CPS s and equity training became began to come forward with our staff as they were more than aware of the barriers that were there and they found themselves experiencing tremendous discomfort and not willing to accept those inequities and began to adjust their expectations in order to make sure students were all connected that students all had access that students were being supported in a variety of different ways that we were able to look at those disparities and resources and make sure that students were clearly had things that they might need individually we also looked at how do we assess and end grade making adjustments in our grading practices and the options for students slide the next couple of slides really look at what our students and our staff said were really impactful for them and I have the survey data that we took with our k5 students overwhelmingly from students it was missing out on school and the social connections with their friends and their teachers there were many struggles with technology however that on the opposite side they absolutely loved the zoom in video interactions any interaction they could have with their teacher was set a really set apart we did ask our elementary students how to improve distance learning and our kindergarten students had some very clear ideas and I would highly recommend that we consider them one was to have more very icecream and I think that would improve our distance learning all the way around and also to draw little hearts and head picture and I think those are some things we really need to take and incorporate into our practice slide our secondary students also were really honest and straightforward they appreciated the organization and the delivery through Schoology they did express concern about how do they get that close connection when they were had questions or were confused about directions or about the work itself and many of them were overwhelmed they missed desperately their friends and teachers but they also listed that as one of the things that made it better is being able to connect to their friends slide and staff actually reported it some of the same things that isolation in that connection with their students face to face and their colleagues and while they felt as though they were supported by the district and more than anything appreciated the dedicated time for learning they really struggled through some different pieces and one of them was really making sure that they understood how to engage students with all of these pieces we move on to really looking at how many of those disparities were supported and distance learning was supported through technology good evening I am Rachel Gartland the instructional technology coordinator here in is d1 and e1 12 weeks ago our entire technology system was done designed for in school learning within these short weeks we have transformed the system in monumental ways I'd like to focus on four areas that have been crucial elements in our response to distance learning and district-wide remember there are also three key themes that are interwoven into our story those are values community and preparation as I share these stories I don't claim everything went smoothly I do know that our clearly identified values have been our guide our teachers and our staff had rallied to do extraordinary work and we've had years of preparation that we were able to tap into during this unprecedented time by the week of March 9th across the nation schools were starting to close Minnesota schools remained optimistically open yet patterns were beginning to emerge and the possibility of a seismic shift was becoming real as distance-learning became a reality we knew that existing barriers would become larger for some students and new barriers would arise for many as a culturally responsive responsive system a goal to use our district's resources to remove as many of those barriers as quickly as possible was in effect the first major example of this was the hand out of our k5 student devices on that Sunday night I left our planning meeting realizing the enormity of the task at hand over 3500 devices needed to be gathered and organized all of these Chromebooks were in carts and cabinets with charging cords neatly wired and locked many of the needed devices were at our middle schools in Burnsville high school the timeline was rapid and the information was changing very fast digital learning specialists continuous improvement coaches media EA's principals the technology team and many others joined forces and by 9:20 p.m. that night I knew that we could do it by the next day the technology team began tackling our ever-expanding an urgent priority list to ensure that staff had the resources and access required to safely and securely work from home we also begin the mission to ensure that all of our students had at home internet access we immediately added hotspots and by week three we were meeting with social workers and culture liaisons regularly to ensure we were responding as quickly as possible to family internet means at that time hundreds of thousands of hotspots were being ordered across the country and supplies were very tight so we worked with Comcast to set up a sponsorship program for our families to help cover needs Stephanie white Isis Buchanan and many social workers called the management at specific housing complexes and hotels to find and create new solutions we know that distance learning disproportionately impacted some of our students and so many of our staff and our districts have been they're fierce advocates through this with the majority of teachers and staff working remotely our students using our devices and resources from it was very clear to us that our technology support need to do a very quick redesign we immediately set up a dedicated student and family support line and a meet and implemented a new ticketing system that could handle the remote and varied support needs we worked with teachers principals and cultural liaisons to listen to the questions our families had and created a multilingual knowledge base of the most commonly asked questions we set up internal processes for handling new support needs a new Chromebook swap process to ensure students were not waiting on repairs and began handling questions about how to use instructional resources that had never come to the tech department before when I asked the tech team to share what they were most proud of pan replica MOCA shared that she is now on a first-name basis with a grandparent who worked so diligently to understand how to use a Chromebook so she could help her grandson these stories of personal connection have been plentiful as we have added thousands of parents and family support family members to our support network I want to take this opportunity to acknowledge the time and effort that the entire tech team put into making sure that our technology ecosystem was fully functioning and supported they have worked long hours with rapidly changing information requirements and a constant flood of new issues to tackle as soon as one problem was solved dozens more were in line most of them simultaneously top priority earlier Amina shared details about distance learning we were fortunate and that we had a solid list of programs things like our single sign-on Schoology seesaw and those were fully implemented these key programs and the critical mass of teachers who regularly used and knew the programs allowed us to move quickly our priority list included managing the flood of free offerings and balancing student data privacy and security with these opportunities and providing access and training to specific programs for hundreds of co-teachers EA's clerical and others there were also needs that we did not have in place one of those was a video conferencing tool we anticipated that having a synchronous option would be a lifeline to connect students families and staff streamline the normal into integration process we quickly analyzed our options we did a risk assessment we chose the platform and we work to riddick eight mitigate the risks as quickly as possible our recent student and staff feedback confirmed how important videoconferencing was to connect and learn this spring I want to take this opportunity to share a huge appreciation to Katy sambala and the whole DLS team the digital learning specialists team for the countless hours of professional development professional training and development and support they provided teachers their expertise and adjusted role was absolutely critical for our early childhood and elementary students I also want to spend a shout out to the technology advancement team or the TAC team which began meeting in February as part of our advanced blended learning cohort little did we know what was coming when we first met in late February our media specialists and the TAT team worked closely with sisa and technology to provide crucial expertise and guidance for our secondary teachers and staff are clearly defined equity driven values made our goals and steps clear in the midst of chaos our community rallied to know and respond to the needs of our students families teachers and staff and our years of preparation regarding devices and Technology resources professional development and training and our cultural proficiency was paramount in our ability to make this shift so successful while we certainly had stumbles we have much to be proud of and a solid foundation as we move through the summer and into next fall thank you hello I'm Julie Corona better director of food nutrition services school food service workers regained essential to feed children coming up with a plan in just a few days to completely change our entire food preparation and meal service delivery method was a challenge plans changed by the minute in both labor and logistics on day one March 18th we distributed curbside grab-and-go meals at to middle schools and transported meals to children at two childcare sites serving just 411 meals by day two we partnered with Schmidty sons bus company to deliver meals to three large housing complexes food is a basic need so we continued serving during spring break by providing a cold breakfast meal and hot entree with lunch our counts began to increase quickly on day eight we began distributing meals for all seven days of the week by mid-april some Minnesota districts had begun laying food service workers we however had already picked up the pace in addition to breakfast and lunch we decided to apply for and provide snacks under the child and adult care food program we continued to research the largest areas of need in our community and eventually distributed meals at three middle schools three district child care sites thirty-one housing complexes and three home delivered bus roads for medically fragile children and those without transportation at the end of the school year we had served incredible amounts of free meals and snacks to children of our community in addition to the outstanding work of other departments I'm so grateful for all the amazing food nutrition services team members who answered the call to duty bus drivers operations and ground staff health services employees drivers educational assistants and volunteers who assisted with meal distribution we all did our individual parts and together we are one 911 thank you hi i'm stacey potter pub i am the coordinator for the foreign after school child care program for project kids and project kids and ready to grow ready to learn basically put together the emergency child care that was provided for the emergency workers in a couple of days we began providing the care on March 18th and went through Thursday June 4th care was provided at three locations we had infants through five-year-olds over at Diamond Head Education Center and MW savage and Gideon pond offered care for our kindergarten through fifth graders we had approximately 75 kids that attended each day among the three sites and about 220 kids were enrolled totally um while programming was implemented and everyone's kind of touched on this already all of the guidelines set forth by the CDC and the Minnesota Department of Health were closely followed and like everyone else says I'll also said everything seems to change day by day most importantly was we had a very successful implementation of the district's distance learning all because of a collaborative effort made between project kids staff parents and some of the ISD 191 colleagues a family actually from the MW Savage health care it sent an email thank you out to the staff and they said that they felt their children did extremely well way better than they thought they ever would do engaging in the distance learning and they felt it was a large part of it was due because of the direction and guidance from our project itself that made everyone feel really good um some of her biggest or one of our biggest challenges was the final four days of emergency care that last week of official school what we were offering what's in the to Elementary's we had to restructure and reorganize because we needed to also make sure that teachers had access to the classrooms that we were using it needed to come back into their rooms and we wanted to make sure that along with the children they were taking care of our staff and the teachers everybody was safe also at that same time that same week the project kids staff were planning for our summer break program and it's a totally different program unlike any that we've ever offered before in the past it's a fee based program and right now we are housing it at Sioux trail and MW savage for the kindergarten through sixth graders and then over at Diamond Head for our younger ones the programming began yesterday at the elementary schools and will go through August 28th and so far so good we will also something we're kind of excited about because our staff really are behind this we're going to a partner with the families and other district staff and providing our participants with the district's summer distance learning so everybody is really looking forward to that and again we are working closely with the ISD 191 Health Service staff we couldn't have done half of what we have been doing without them the CDC the Minnesota Department of Health and Minnesota Education Association all of it just making sure that we are meeting all of the changing guidelines it's my opinion that no doubt we are going to provide child care this summer it's gonna be fun it's going to be safe and it's gonna be positively memorable for every child that participates thank you good evening I'm Tom Wuhan for community education director you can click on the link under what's happening in community education slide right now to get more details of some of the programs that we're offering the numbers behind the scenes we're moving a lot more towards online classes like our pots encoding and drama lab and chest and we're doing ready for kindergarten online sessions and we've discovered there's so many other opportunities out there we don't even realize that we don't know yet also Rock and reader started today and as they was our first reader if you want to record a story we will make sure that we put you on our website as a rock and reader you can see part of the monthly newsletter on your screen right now that we send out to all families be a school messenger everything on the right hand side is a live link to you classes and partners it's chock full of information I want to give a strong thank you to Pam Voight and Kerri near men for bring her back pack in our pantry 191 s and all five sites and many thanks Jeanne Christiansen Martha Dudley Charlotte eree Stacy conifer Lindsey Griffin and their teams for everything they've done for child care being on the front line every day from the beginning and working with the very people who contact those of thought that has been challenging and extremely stressful and they are the heroes of my crisis and I am so hard to be a part of their team my community education team and the great team of 191 thank you and I have the next slide Stacy so fun the executive director of Human Resources unable to be with us tonight so this slide illustrates the support the human resource department staff have provided in our virtual district and response to prove it mighty as you know we are in the people business people provide the talent and expertise to fulfill our mission and educate children support their families and work in partnership with our community you can see the many different ways that the Human Resource staff supported all employees I do want to highlight the leaders of our 12 bargaining units as expected employees had many questions and so working in collaboration with Stacy so vind his staff and also with me Stacy and I hosted a virtual meeting together all of them together so I could share my appreciation to them in the field any questions that they may have so to the human resource team Stacey joy Tiffany Jessica and Jared I thank you so much for your work and we will go to the next step slide and I believe it's operations thank you hi I'm Lisa writer executive director of business services we continue to monitor and assess each of the areas that you see on the slide before you and the financial impact that kovat is having an ISDN 191 we will apply for the Kara's act funding which is now available in Minnesota as of today allocations have been received processes have been find and we are bringing beginning our planning for that application I need to take a moment and say a very special thank you to a team of people many of whom you've heard from tonight who all have been creative dedicated hard-working caring and particularly in the past four months have done an absolute phenomenal job with their teams in serving our families staff and community very well Julie Kona better director of food and nutrition services Tom Hume Hoffer director of community education rachel Gorton coordinator of instructional technology leading the technology department during this time Robin pickle director of Finance Glen Simon recently retired director of operations and transportation dave lake director of operations and transportation to them and all of their team members my heartfelt thanks we hear you I have the next slide and so we would like to discuss for a couple of minutes next steps it's summer and so many of us during this time and we had trouble keeping track of the days of the week and it is summer so summer session Minnesota Department of Education gave us two options distance learning or to pilot a hybrid model distance learning was some face-to-face we decided to go with distance learning because transportation costs were prohibitive so at the time of the guidance we would have to have nine or less students on the bus and that would be ten thousand dollars a bus per day to serve 250 students so our summer session is targeted services July 6 to 30 of Monday through Thursday for grades 1 through 8 they will have 60 minutes in the morning and 60 minutes in the afternoon we have worked with the University of Minnesota and other partners for summer program kids also for eighth grade summer stem program components they will have a stem projects course with the stem kids ninth grade success course service-learning project and multimedia communications project are the ninth grade rising ninth graders will be assigned for 60-minute classes between 9 a.m. and 2 p.m. and we are hopeful that we will be able to have a one-day in-person student orientation at burns for high school summer childcare will run from Wednesday June 10th through Friday August 28th as Stacey shared at MW savage and Sioux trail and as Julie mentioned we will continue our summer mail distribution we will have three curbside pickup that are three middle schools and with a partnership with open door we will have meals transported to six large housing complex complex and Tom mentioned the summer pantry 191 will be at four sites each week Diamondhead Education Center will sponsor aside two weeks each month and see the link Tom provided for more details and we are making plans we are going forward to fall and so Minnesota Department of Education gave us three options and so based on guidance and lessons we are developing three draft plans one to return all students the building's following the most current CDC and mdh guidelines B Plan B is return students to school buildings implementing a hybrid model following the most current CDC and mvh guidelines in a plan C so the virus will guide what happens as we move forward to fall is so Plan C is if no students return to school buildings and implement a distance learning model we would absolutely incorporate lessons learned from the spring to modify Falls and with that I think we have concluded our report and now you know why I am a very very proud superintendent Thank You chair all and board directors thank you all very much I'll open it up for number comments anybody to milk it yeah you know he was a very extensive report and there's a lot of trees in the forest so to speak but I think one of the couple of things that really illuminated was of course the magnitude of the work that needed to be done and we obstacles we had to overcome I also think it really highlighted the preparedness of this district we have the resources and tools in place not even knowing and imagining that there's something like this would have happened and then I am and of course the best resource we had in place was the staff and and the flexibility that they have demonstrated is what came through on that whole show for me just the excessive amount of the ability to Dan still left when it looked like you had to go to the right so I really appreciate that and my hat off you guys thank you so much for everything you guys have done I wouldn't like to say it's been great but for other reasons but but your performance has been outstanding so thank you Thank You director Miller director shots earlier took all my good stuff but I will I spent the last what 30 minutes 40 minutes now whatever this how long this report has been listening to time after time every department every group every everyone saying here's we had this unexpected thing we sort of saw coming but didn't know how it was gonna affect things and we did whatever we needed to do to make it happen for our district and for our students and for our families one after the other and I'm absolutely blown away I'm not I'm not surprised because I know the quality of people that we have in our district but I am blown away by the effort and time and dedication I think probably the right word that we have the staff in this district so whatever Eric said plus what I just said and thank you again for all the work that you that you've all done Thank You director Schatz director career well my best analogy I think is that the 2020 Olympics were not canceled they were held in Burnsville Egon Savage and all the performers received a gold medal this was absolutely amazing astounding and really Olympic caliber work that was done by our employees our students aunt in the district as a whole so thank you for the work that was done and our success doing it and I know it was hard on staff and I know it was hard on students but really it was gold medal work so thank you dr. Hulme I don't know that I have anything to add I certainly can't beat director couriers Olympic analogy keeping a huge Olympics and myself but it really has been a Herculean effort and I was thinking during the presentation that and I've heard others say this as well no teacher gets into keeping so they can sit behind a computer all day and not be around students and yet under this circumstance that's what they were forced to do for the last three months of the school year and it wasn't perfect but they did a phenomenal job and I know God forbid it happens again will be even more well-prepared if it was ever anything like this in the future and the staff did an amazing job I actually was finding myself a couple of times during the presentation thinking too bad we can't stop in the middle of the presentation and thank each individual for what their department they're just so many incredible things that had to be done and done well in order for all of this to work so I have called my colleague Sentiments and just want to say thank you for everything that's been done during this incredibly unexpected and unpredictable time Thank You director Hume yeah I really have very little to add everybody just has made such great points dr. battle you and our district have moved them this in the last couple of months and I am in awe and I just wanted to thank you and it for bringing this together because as a district it's time that we toot our horn a little bit and celebrate our accomplishments and the quality staff that we have the awesome families and so yes it's to echo what everyone else has said it's been a challenge and we still have much to celebrate even given the unknowns that that we might face down the road so thank you Thank You Carol and the team if you can turn on your video you can come back on well we hear the final like to see you thank you we have 21 people total it's our biggest meeting thank you everybody all right so now we'll send that's on their way to enjoy the beautiful evening and we will turn to receiving a report on a proposed adopted FY 21 budget with Lisa writer executive director of business services welcome back Lisa thank you good evening um we will discuss now the adopted budget for 2020 2021 school year this is a process that has been in play since the beginning of this last year and fall and as we discussed this there is a few things I like to kind of cover in this presentation in the overview make sure you're seeing it all the real proposed budget for all funds will be discussed and the budgets that you see before you are based on Board of Education parameters and it does incorporate a budget unit breakdown which is available as well in the board book documents that are shared this evening I won't go through those in detail but they are available we are representing our best estimate of revenues and expenditures at this time and I do want to make comment on the fact that this is all subject to provisions as is typical for most budgets but we must have going to Minnesota statute an annual adoption of the budget by July 1st so the plan is that the board would take action on June 18th our next board meeting related to the adopted budget for next school year this budget process has been an integrated action plan from the beginning it involved the passage of the levy referendum which I want to say again thank you to our community in addition it involved the closure of three schools for our beginning fiscal year 21 as difficult as it is to close schools this action has been a critical component of the integrated action plan to allow us and stabilizing the financial reality for ISD 191 keeping in mind that the reduction in the budget related to this closure of schools is most the operational cost of salaries and benefits of staff to establish another location for operation not necessarily the utilities of operating the actual building although that also will be reduced as we move forward our school board involvement throughout the budget process is shown on this screen which involves the board meetings the workshop dates and retreat it generally we have the identification of that budget process administratively it involves many detailed conversations of really digging into exactly what's in our budgets that we began doing in November once the referendum had passed and as you can see the timeline it runs all the way through of March and into on the next slide April during this period of time the detail work of having vetted through all of the possibilities with regard to how we might reduce our budget and then as we got into April and May primarily it was then all about identifying the detail work of creating those positions and account codes and building that line-item budget all of which has been culminated tonight in bringing you the proposed budget that you see identified here on this slide showing all the funds that are available to ISD 181 and inclusive and most most of the attention that we've been dealing with over the last few months has been around the general fund but there's also quite a bit of work particularly given everything that you see has occurred with with kovin 19 food service and community service their their budgets are very detailed and have been greatly impacted and so it's important for us to really nail down what is exactly our plan for the coming year I just want to make note of the fact that this budget that you are viewing tonight and that you would be taking action upon next week does not necessarily assume the operations we've seen the last few months rather it is based on a school year functioning very similar to what we had prior to March 18th March 16th so should take a look at this change in fund balance slide that you see here the recommendation if you look at this moment doesn't necessarily exactly match it and I will be correcting that for next week this is what's accurate so for that ere I apologize but that is in draft form and your board documents this weak and will be modified to be accurate for next week's recommendation so taking a look at this we have our general line-item general fund the top line and it summarizes the beginning projected fund balance keep in mind that's projected until we complete the audit where the total revenue total expenditures and then what would be that projected fund balance at the end that's done for each of them four areas funds you see a separate fund for food service a separate one for community service capital projects continues and debt service the trusted custodial is a little bit unique in that this is shifting a little bit according to Gatsby requirements and what you'll now find happening is that they're just really essentially for us more name changes than anything and then the internal service funds that we have for our health and dental which is both self-insured I will make comment on the fact that the general fund now beginning this this next year has a budget in it that is inclusive of our Student Activity funds so that has shifted things just slightly but the revenue and expenditure budgets for both of those are equal and the ending fund balances is neutral as a result of that as part of our budget creation we have some some determinants that we need to take a look at rates some things that are very basic till each budget the first of which is is the enrollment projections that you see before you and so I've given you a little bit of a history with regard to what those enrollment numbers look like or have looked like and so you can see them listed here we are assuming a decline of 440 from 1920 to 2021 which is a very conservative approach as has been discussed with board and that was the direction provided as we take a look at the staffing ratios you will see that they're very similar for the first three years that you see on here and have slightly shifted then for the 1920 and the 2021 school years so these are the general fund assumptions that we have made included in this proposed budget the general fund education formula is at six thousand 567 this the 2% increase that had been approved previously and we anticipate will not be changing at this point in time there could be a special session that might shift that a bit but at this point it's not likely that we will see a change for next year our enrollment decrease of 440 students you see listed here I'm sorry let me back up a moment you see the target of class sizes of elementary four twenty five point five to one with a range of twenty to thirty two students and our secondary class size targeted at thirty six to thirty nine to one with a range based on subject matter our enrollment decrease of 440 students is assumed with an open transfer which is our other post-employment benefits this transfer is annually done in the audit period and that transfer is routine what it does is it approximately sends some funds into the general fund hoping to cover the cost of our insurance premiums since we are covering folks that are retired so this comes from our trust fund that is set aside for that purpose we have assumed an increase in our health insurance premiums and our dental insurance premiums that do affect the general fund three and a half percent increase for health insurance and our one percent increase for dental insurance premiums on the next slide we're going to start now looking into what it is that the general fund looks like in a comparative summary this is a slide that should be very familiar to the public if they've been monitoring how we look at our budgets on a regular basis we take a look first at the total beginning fund balance our revenues were bringing in the expenditures the net difference and then we break down a little further of that fund balance category so that that can be broken down and identified we focus on the unassigned fund balance as those are the funds that are available for day-to-day use and needs as the district may require and essentially is what is available for like cash flow purposes keeping in mind that the eight point seven million you see projected for our adopted budget for 2021 reflects less than less than two payrolls so that is something to keep in mind when we're functioning and particularly if in the future there would to be a cash flow change for us as has occurred in the past when the state needed funds that is something we're going to have to keep a close eye on and we are currently as have been discussed with the board as to what exactly were our goals in taking into consideration the ending unassigned fund balance the numbers that you see before you is a six point eight six percent now our our expenditure total has shifted from the conversation we had back in April but the reality is the percentage of six point eight six percent is very much close it's very close to the number that have been discussed at the time of our board review of our projections so we feel good about the fact that the variance for the current adopted budget that's being proposed is less than a million dollars spend down and so with that in mind it does result in about an eight point seven unassigned fund balance moving to the next slide we have our general fund still general fund revenue only taking a look at that and as is the case we break down by percentages as to how much of that revenue is generated by the general state aid formula which is the largest green section you see a fifty-six percent and then additionally the state categorical aid which you see in the purple on the slide and it reflects 14 percent together that seventy percent of our budget is in the state aid and general state categorical aid so those two combined are seventy percent of our revenue budget for the general fund property taxes make up about twenty and the remaining you see is just the federal aid at three percent and other local revenues being two percent we're shifting gears to the expenditure side of our general fund budget still general fund and you see that this pie chart shows you those numbers we like to focus on how much of this pie chart is made up of instruction and the instructional pupil support that's the darker blue and the purple those two 64% for instruction and 12% for instructional peoplesupport make up the total of 76 percent of our expenditure budget and the general fund is for instructional and it's support transportation makes up another 7% which is the next largest number you see on the slide along with operations and maintenance also being at 7% our administrative costs are four percent of the general fund expenditure budget still taking a look at our general fund and still expenditures want to take a look at it now the object side of things this is how exactly are we using our funds so this is the salaries and wages and benefits we want to focus on that's the larger portion of the pie that you see there orange color and the light blue the salaries and wages are 56% with employee benefits being another 21% combined that 77 percent of our budget for salaries wages and benefits the next largest number you see on this slide as to how we're spending our funds is 16% being set aside for the purchase services moving away from the general fund and now focusing on our food service fund you can see here a projected fund balance going into the next school year of eight hundred seventy one thousand with a slight spend down of our food service budget of 142 thousand ninety three dollars with that we would still end our projected ending run balance at $729,000 amount that is fortunate that we have a fund balance in food service as that is something that is particularly needed at this time as we move on to look at the food service revenue I want to point out at this point that this particular revenue budget that's being proposed to you does not include a change in prices for next school year so we are looking to recommend that our price Prices for meals stay the same as they have been for the past year this budget also assumes operation of a full food service program as experienced prior to mid-march this past year and that is what is reflected when you take a look at the federal aid being 67% state aid 5% and other local revenues being 28% the next slide is our expenditures for our food service program taking a look at how it is that we spend our food service money you'll see that 52% of that money is spent on salaries and benefits for the food and nutrition staff 40% is used for product so here's a fund where it really does take a lot of dollars to be able to produce the meals by there just the sheer purchase of product that's also needed and the remaining percentage of budget that sums total 8 percent is spent on supplies capital expenditures and other moving next to the community service fund this slide shows you a summary of the projected beginning fund balance going into the next school year our revenues or expenditures you see that we're proposing a budget that is essentially breakeven and ending that fund balance kind of where we start this is also assuming that food or community service excuse me would experience the flow of revenue and expenditures and their programming would continue as we have been experiencing prior to mid-march of 2020 as well our community service revenue as you see here for community ed you will have about 26% is coming from state aid 28% comes from our taxes and other local revenue is 45% so that's quite a different shift from either the general fund or food and nutrition as to where the money comes from for community service to be able to perform the programming that they do for our community so how exactly do we spend the money in expand community service expenditures this slide shows you that of the programs that we have in community service expenditures the largest part of the pie lies in the project kids programming as it does take people to care for our children so that's where most of the funds are and you can see there are other larger chunks of school readiness for 10% excuse me we have general community service programming of 19% our a b e adults and senior is 15% and our preschool ec Fe is 11% next on this slide is our adopted budget for the capital project fund this includes the funds that are available yet from our 2015 bond issuance and we continue to focus on the safety and security needs that we are still experiencing across the district for the use of those funds the next slide shows you the debt service funds here I would like to point out that essentially this is a break-even fund where revenues equal the expenditures and that's to cover our principal and interest on debt however you will find that there's a slight increase to the fund balance this is essentially coming from the rent that is received as we rent out half of our cedar building leased by 917 that rent due to the fact that we have outstanding bond issuances on that particular building goes directly into the debt fund has been for the last nine years as well this slide talks about our next steps it's anticipated board adoption for the FY 21 proposed budget is June 18th of 2020 we do anticipate there would be revisions to this budget for many reasons we normally revise our budget once a year next fall will determine whether we need to do an earlier revision as well to address anything that might be an over you know kind of overextending impact from kovat 19 or particularly if our enrollment shifts dramatically from what we had projected in this budget with that that concludes the presentation thank you Lisa I'll open it up for board questions and any board member questions or comments seeing none um I have just two questions Lisa one is is there any update that you might have on the food services budget since May 8th since the kovat report on May 8th maybe you could tell me a little bit more of what you're particularly looking for is the situation as we discussed pretty much the same has there been a change from May 8th dr. battle we can't hear you I knew so I may if I think we were in the midst of Kovac and we were a little worried about the situation is that what you're referring to Carol and the update we have now about the chaos funding sure okay all right so the Karis funding is going to be available largely for purposes of technology as well as the cost for our staff existing staff to be able to perform the required execution of delivering meals and support services to our students as well as then the childcare that was also required for our healthcare workers and others so given that I think that the it made a great relief when I saw our numbers for ISD 191 it's very helpful it's looking like it will be somewhere between 1.2 and 1.5 million dollars of Karis funds available for us to apply for so we will go through that process and identify exactly how it is that those funds will be utilized in our necessity is for any expenditures that have been experienced and might march all the way through September 30th are eligible under the care is funding so we just need to make sure that we have a very cohesive plan has based a minute and make sure that we have got that addressed my concerns are like a greatly lessened as far as how the impact is going to carry forward as a result of that not to say that there may still not be some additional cost because as we all have come to experience and learn with just working through the what it means to us to live in this environment which is now involving Kovan 18 it there are additional costs there are additional things that we need to consider to maintain that safety and security that we need for all of our students our families our visitors to the building and and so with that we'll just need to consider that and how that carries into this next year's budget I would say at this moment is not necessarily reflected but up through September 30 I think at least we have these funds now to be able to work with and I do want to add and I asked Brian courage today we superintendents receive information from MDE that the US Department of Agriculture has proved Minnesota's waiver to continue the meal service through August so okay okay I'm coming this summer we were a little concerned about that too that answer your question yes and then at least I also just wanted wondered if you could speak a little bit to the safety and security enhancements that were planned or our planned coming out of the capital project fund so currently those funds are primarily focused on the camera placement and necessity for some additional cameras across our district as we typically things additionally that as we as we move forward it's a question of there are some remaining funds related to those that bond issuance and anything we use those funds for needs to be within the parameters of that review and comment and safety and security lies within that so I think it's a question I was just making sure that we identify very carefully what it is that we're looking at some of the things that have been addressed in a few of our buildings we have three different management systems across our buildings and some of those man systems are more tightly aligned with our fire emergency systems and so for instance some of the security is about linking and having the programming of that emergency system automatically close sections of doors throughout our buildings and so that too has been taken a look at for those areas that that's a possibility that's great thank you and just one final comment for folks at home you had mentioned earlier on in your presentation that was one slide that listed out all the different meetings and conversations that we had together and this presentation goes by pretty quickly but if you haven't been sitting in on those meetings you might not be aware of all the work that in conversations that the board and you Lisa and dr. battle and and your team have been doing ever since December so it is quite a lengthy and involved process particularly this year so thank you very much you're welcome next dr. battle will be giving us a report about the student board representative responsibilities yes so tonight I'll present I must give credit to our former board representative Yoda Heep and we were given a charge to work with Yoda heed me and principal Dave healthy from the high school to share ideals based on board members desire to have a more robust and comprehensive for a student voice through the board representative so Yoda heat put forward the ideal to have a club this is connected to the board policy 209 to 9 to 99 which provides input to the school year school board through the establishment of the student representative and the purpose of the ideal and proposal that are bringing forward tonight is really to provide some structure and procedures for provide a more include and representative student voice or also this structure will provide students perspectives about topics of importance to board members and students and so the structure is to have a club that would have representatives from all of the formal student groups but we all felt it was very important to not just look at the formal formal leaders but to have a process where other student voices could be elevated the meetings would occur once a month and it will be convened by Principal healthy as well as our port representative and we do have our board representative for next year Nicko me ADIZ ooh so the meetings would occur once a month and we also wanted to ensure that we had middle-school voices so the elected the selected or representative and the substitute based on the topic would also ask that representatives from the middle school leadership rooms would ask Theresa I think you're on mute yep tracing me to begin well can you refurbish where I ended you're talking about next year's rap and then suddenly you like mid-sentence you went mute so next year's you see if you hit that spacebar that's what remember next year's rep Miku me ADIZ ooh would work with the substitute for the board rep and we really wanted to make sure we had middle school voices and so they would do replicate the same process have leaders formal and informal student leaders at the two middle schools and they would take notes and then the board rep would incorporate all of those perspectives into themes into a port report it was also important from board members that we strengthened the superintendent's role and so you see in this proposal more mentorship and collaboration with the high school principal and then also I would have more interaction with the port representative and then we also wanted to be a little clearer on the high school principals and with that I present the report I have one question one concern I have is the whole transportation of getting the reps to the middle schools or vice versa the middle school students to the high school for that communication piece but what kind of discussion or is there a resolution or a suggestion on how that's going to be facilitated Thank You director courier and so that is a good question that principal healthy and I thank me to respond to with the help of the new board rep and whoever the substitute will be to make sure that when and they do need to go the middle school in my past experience if we have transportation issues there could be a way where we can use a cab service if they're vetted or we could use some of our transportation being so we would definitely work that out Thank You director shots thank you yes I'm really excited about this proposal it's a great step forward in really making our student rep a true voice of the students population and in the work of the school board and really bringing some depth and substance to that role and the students that we've had in the past and the reports that they've brought have been wonderful I'm really great to hear about what's going on at the high school and I think this takes this one step further and really engaging our students even further into the work of the district so thank you for that thank you yes thank you yes we're looking forward to seeing what comes next year thank you very much dr. battle next we'll stay with you still dr. bell oh and we will receive the superintendent's report yes excitement chair alt and board directors so thank you tonight I want to provide a review of the graduation ceremonies that we held last week of course we were not able to hold this year's events in the same way we have in the past instead each of our four schools held the commencement Burnsville high school Burnsville alternative high school the best transition program and a b/e adult education program all planned ceremonies that reflected their students needs and honored achievements on the individual level for best this meant students coming to River Ridge and being recognized individually while picking up their diplomas a video slideshow that also includes congratulatory messages from staff is also being sent students and their families students in the adult education program who received their general education diplomas professional certifications and even their citizenships came to Diamond Head for individual pictures in the last days of May and a virtual ceremony was streamed on YouTube on June 4th which now has nearly 400 news Burnsville alternative high school staff celebrated there are 65 graduates in a number of different ways they delivered yard signs and caps and gowns to students and took pictures of them the last week of May then on June 4th units came to bus to pick up their diplomas gift bags prepared by staff and take an official portrait later that evening a virtual ceremony that included student and staff speakers premiered on YouTube and now has more than 600 views Burnsville high high school graduates has an opportunity to get an official portrait in paid stadium on the same day when they picked up their cap and gowns then on Friday June 5th burns for high school staff split up the three separate parades and drove nearby each graduates home to celebrate with them while still maintaining social distance I participated in those parades and it was clear that students and their family members appreciated the show of support and the opportunity to see their teachers in person so I really want to thank the staff who made those parade happen including Wendy drew B and Mac do so lastly the burns for the high school virtual graduation ceremony premiered on YouTube and cable channel 18 at 6:00 p.m. on June 5th the ceremony included student speakers individual names being read and musical performances which were one of the many items the students identified as most important to them and the pre ceremony that showcased photos of the class of 2020 and messages from community members and recent alumni I really appreciated board members messages and I'm students did as well thank you too Tina Lagarde and the rest of the Burnsville community television staff as well as Jeff Andrews for helping to create the video and to teacher Teresa Muser for coordinating the event as of yesterday the burns were high school graduation on YouTube had more than 3500 views nearly 700 watching during the premiere so this um has been a lot to share but I think this year's graduation ceremony certainly not what we envisioned when the school year started but I do believe staff made a tremendous effort to provide the celebrations at all of the graduates deserve and once again I'm a very proud superintendent this was my first graduation season and so I'm very proud of the students and staff thank you that's my report we're tonight thank you very much dr. battle alright next we are at board member reports are there any board member reports I don't see any so we will turn to the business portion of our meeting starting with the consent agenda although board action is required it is generally unnecessary to hold discussion on these items in the event of board member wishes to discuss an item that item will be moved for separate consideration is there any item that board members would like to separate seeing none I will take a motion so moved moved by director tester second seconded by director Hume miss Kenny would you please call the roll Abigail out ai-jen hull wigger aye leslie chester i Garcia aye 80 career I Scott Hume i Eric Miller I and the motion carries thank you new business we will start with Stephanie white director of student support services we're being asked to approve the headway contract for 2020 2021 welcome back Stephanie thank you good evening chair alt directors of the school board and superintendent battle I'm presenting tonight the proposed contract for headway for the 2020 21 school year the proposal is a reflection of a reprioritizing in the budget identifying or able to identify the funds that would support this contract and then recognizing the mental health is one of our priorities as we enter into meeting the mental health needs of our students and families during the time of kovat as well as the racist events that have happened as of late um headway has been a great collaborator for us during the last few weeks and and for the last years and they have transitioned and made changes that have made me even more confident in proposing this contract they have transitioned to telemedicine which allows our students to continue to receive those therapeutic services and they have also changed in their willingness to share therapists between buildings and that's always been a barrier for us in the past in providing an equitable system and as you got to review the contract and hopefully you saw that that has changed in their proposal and so with that I recommend that we continue with a contract with headway Thank You Stephanie the recommended recommendation is that the Board of Education approved the agreement for mental health services with headway emotional Health Services Inc for 2020 2021 for a total of two hundred and fifty seven thousand about two hundred fifty seven thousand five hundred dollars and authorized the executive director of business services to execute the agreements I I will take a motion so we'll remove moved by director shots I think I heard from director mill around the side boys yes discussion or questions all right I don't hear any I'll just make one comment you know of course supporting our students mental health and helping process through trauma is so very important to their learning and we really value this partnership with headway and being able to add some additional services that might not otherwise be there so thank you for bringing this forward Ms Kenny will you please call them all Jen hull wicker aye leslie chester i baracy shot i did ii career i got him i Eric Miller hi Abigail alt I and the motion carries thank you very much Stephanie thank you very much next we'll return to Lisa Ryder we are being asked to adopt a resolution approving intermediate district no 917 long term facility maintenance program budgets welcome back Lisa thank you so some might ask what is this about why now would we be talking about information that is actually for the 2122 school year it is in July of this summer that we will have deadlines by Minnesota Department of Education to gather information from every school district in the state of Minnesota of their long-term facility maintenance projects as members of nine seventeen you are being asked in this particular board action at this moment to address what it is that they need from our taxpayers as there are proportionate share of their projects that they have for long term facility maintenance with that being said this is for the pay 21 levy is where this would be approved and that is something that will come before you in September and then in December for final approval and those levy to funds are used in the 2021 2022 school year so as you can see there are documents attached to this particular item that show that 917 plans to spend twenty seven thousand fifty-three dollars on the twenty one twenty two school year for long term facility maintenance our proportionate share as a member of that district is four thousand two hundred twelve dollars and fifteen cents there is a the forms that are attached the first one is bound there at the expenditure application it requires that they have to lay out ten years of information as to what they plan to spend in how they would plan to spend that and then they also show the details of that particular school year for the twenty one twenty two school year as to what that twenty seven thousand fifty-three dollars will be spent on and lastly there is a calculation of how it is that they come up with what one ninety ones portion of share is for levy purposes so they are asking for this resolution to be adopted by our school board they're doing that same with all the other member districts so that they can meet the deadline of the state hat that the state has in submitting that in July so with that the board is being asked to adopt the resolution approving Intermediate School District number nine 17s long-term facility maintenance program budget and authorizing the inclusion of a proportionate share of those projects in the district's application for long term facility maintenance revenue thank you Lisa I will take a motion to approve the resolution so moved seconded by director Hume are there any questions or comments seeing none I miss Kenny will you please call the roll last we checked I daresay some i DD courier I got Hume hi Eric Miller Abigail Oh Jen hole where I and the motion passes thank you staying with Lisa oh we are being asked to approve the long-term facilities maintenance program application and budget so as you've just heard described the process for the long-term facility maintenance dance the same for us as well but given the fact that we do not have any regular scheduled meetings in July we want to make sure we take care of this in June so it seems appropriate to do at the same time we're talking about the 917 so what you have before you in the board packet is the ten-year plan for our school district and we show it a little differently than the form that MDE requires MDE wants to know how are you spending that money broken down by things like mechanical systems versus plumbing versus building envelope that kind of thing we also show you a ten year plan that shows which buildings are having what projects that might include maybe a couple of those different categories right so there's we're showing it to you in two different ways the total dollars should match for every single year and we are showing you the 20 that the first first year shown in the ten-year plan is the the current school year and then the 21 22 is the second year of that plan and it goes out from there for the 10-year program our numbers are we try to keep them very similar from year to year so that the impact to our taxpayers is fairly stable and so you see that being the case the health and safety is a part of our long-term facility maintenance program and so we have a very regular and stable program that is defined for for that purpose as well and so that's included in our program as as you have before you the recommendation that the Board of Education approves the long term facility maintenance budget program budget for the fiscal year 2022 thank you Lisa motion so moved moved by director Miller second second seconded by director shots any questions or comments seeing none on this commune would you please call call the roll there's he shots I DD Courier high stat him all right Eric Miller uh Abigail alt I Jen hull wigger I Leslie Chester why and the motion carries thank you very much thanks and with that I will declare us adjourned we are going to a workshop in which we will be reviewing proposed board smart goals discussing FY 21 superintendent goals and then also reviewing the superintendent board communication documents I think we're good to go do we need a minute