o'clock right now so I'll do a roll call vote starting with councilmember old dama mmm present don't remember Clark don't remember Hugh here councilmember Tommy Chong sounds member pturner aye vice mayor I'm president I know I was never cleric supposed to be working her way in here right now if if you would Bower when she comes in if you would make note of that I don't appreciate it so with that mr. Bower would you go ahead and introduce this introduce item number one force please fiscal year twenty twenty twenty-one budget workshop good morning mayor members of the council when welcoming into another budget workshop at this point I'm going to turn this over to our budget and finance director said Camacho good morning mayor members of the council today is our fourth meeting on the draft CIP we had three meetings prior to today we had a geo bond project prioritization on February we had a second one in I'm sorry the first one it was in February 4th and the second one was on February 18th and then the last draft CIP was on March 17th today we'll be going over follow-up items from the May 5th budget workshop and today we'll also go over to FCIP with that I'll be turning over the next two slides to miss Rios Thank You mayor members of the council this is the item that was added last time we were together at the budget workshop the additional funding for after-school programs it's about two hundred and forty seven thousand an ongoing funding and about ninety five thousand and one-time as you can see there and also in association with that you see the addition of an FTE so that's an FTE that was not here last time but it was added as part of that after-school program it's a recreation programmer to oversee all of those various sites and the temporary I'm sorry the ongoing funding there is for this FTE and then the rest of it is mainly for part-time staffing that this recreation coordinator would work with to run those programs in addition there are two other changes to FTEs that that are being recommended since the last time we met the first one is to reclass a position in again this is also in public facilities recreation and special events they have a marketing and communications program manager we would like to reclassify that to a CIP project manager over the next several years as you know and you'll see again today with with the CIP there are a lot of projects in parks and so we would like to have a CIP project manager in parks to get those projects rolling make sure that they're designed the parks are designed properly and the things that are going in the parks are are well thought-out and and all of those kinds of things and work with engineering to actually help and procure architects designers and that type of things for the parks and we can do by reclassifying that that position it eliminates the other position those duties would then be absorbed by our marketing and communications team under Brent Stoddard and the other functions that are not related to marketing communications can be absorbed within the rest of the parks staff miss Ria's before you go on I need to step back one page the after-school programming what we talked about her last meeting I actually had breakfast Saturday morning with Lynn Munsell which is the gentleman that runs Arizona Christian University and talked with him about our discussions that are meeting and he was incredibly excited about the opportunity for them to work with the City of Glendale it gives him opportunities working with their students and told him that we weren't looking for a temporary we were looking for something that that we could be certain that that it would be a curriculum and and scheduled and so there they're more than eager to meet with the city so that's very exciting for me one of the things that I'd asked one of the city members is when we set this up and we're actually looking for the opportunity for people to make that offer if they want to participate that we at least set up in in that that we take glendale universities or Glendale locations first before we go outside of our city for those opportunities I think that's fair trying to keep it more in the City of Glendale so anyway I just want to bring that up let the council know that Arizona Christian University is very very excited about the opportunity no promises made other than just told them what we were talking about and they would like that opportunity to to get involved so with that announcement were Tom Hoffa actually had a question I did so with the parks could you go is there a cost you're taking an existing position and then basically changing its responsibilities is that because I know we had talked before about bringing in somebody else outside to help manage this because I just have I do have some concerns about parks ability to actually implement and see through the CIP the the parks master plan is almost two years late so I thought we really had talked before about bringing in an outside contractor to sort of oversee this the CIP and the projects with the park to manage them and then we when they're finished we don't have an employee that we have to find something for that person to do also mayor council this is an FTE there is a minimal well depends on how your view of it is but there's about a difference in costs that's shown there of nine thousand nine hundred and seventy three dollars so we don't actually add an FTE we're just converting the function away from this FTE it'll be a reduction in force by that one FTE and then an addition of a different FTE to do the CIP project management we do believe that they'll be ongoing work for this person but of course you know in the future ten years out if things change we can always make an adjustment to that but for at least the next five to ten years based on what we have in the CIP we do think that it's wise to have a person in house to coordinate those projects and that we'll see a better outcome in terms of getting those park projects finished if we have our own FTE doing that work do we know what the difference in cost would be to bring in a contractor as opposed to having a person may or medicine council I do not typically those contractors are more expensive but I don't have a quote for that I just I have a Kani just have a concern of concern because we keep hearing that they don't have enough people to even to manageable we're what we're already trying to do I just I don't know I just have I just have a lot of concerns about them actually being able to get through a CIP without having some sort of outside person come in and who's experienced in managing so many large-scale projects all at the same time mr. Phillips mayor members of council councilmen were tolmachev again our thought would be we would have it and it doesn't mean that we may not depending on the schedule for our VIP improvements for the parks that we still may not bring an outside support people to deliver projects but we need somebody internally Duke you know to kind of coordinate all that and for my experience you know in the level of activity that's in our in our current ten-year CIP for parks it makes sense to have somebody that really is focused on making sure that that we take the policy direction provided by the council and that we have a thoughtful plan laid out so it doesn't mean that we're not going to still have to ramp up additional support which could be as you indicated could be you know using outside contractors to help do project delivery but we clearly need somebody in when you look at the amount of assets that the Park Department has within its inventory that we need to have somebody really focused on the capital improvement side of it on an ongoing basis and that's certainly our recommendation okay so are we bringing in mayor I'm sorry I keep forgetting to go through the chair are we bringing it so where you're taking your reclassify an existing employee are we gonna hire somebody for this mayor members of the council the the position that we're reclass isn't the same or even similar to the duties of the marketing and communications manager so the marketing and communications program manager would be considered as a reduction in force and that position would go away essentially and then we would use that position to reclass to a completely different set of duties so it will not be an existing person who is being reclassified in their duties it would be a person who is basic basically reduced by that position and a completely different position that we would hire then higher for okay so we would we would do a recruitment for somebody with experience that would be able to him okay I misunderstood that we were gonna just reclassify an existing employee give them different responsibilities know that this would be a completely different recruitment for a different type of position okay thank you Thank You mayor along those same lines as are the positions that we're considering the one that the marketing communications and the project manager are they both are they in this in parks or are they in different departments and we'll be removing an employee in one department and adding an employee another mayor members of council that this position is in public facilities Parks and Recreation and the new position would be there in Parks and Recreation as well it would report to parks and I guess it's a little premature but just say now that when staff looks to draw up the skill set for that new position if it's approved by the council I would like to think that we would look for somebody that has least some background in history and historic preservation and that sort of thing is that specific significant part of our parks program and the capital work that we'll be doing hold on thank you mayor my question is outside of this conversation is more of the recommendation as I said before on the REC the after-school recreational programs I think it's just a great idea they have partners however I don't agree that that we do a partnership with just these so as I said before the partnership with this organization you mentioned there should be a broad to all of them foothills included because we may implement if this passes implement the new programs at these centers were going to look out and do some partners with some individuals who can help that should also be at all the centers not just centers on this side of town with over $500,000 of part-time staff at at foothills that's where we need to be partnering so all I'm saying is across the board if we're going to partner with people that's a great organization but I think it needs to be across the board not just one Center to centers that's all I'm asking thank you Mary okay and then the next position is as a result of the work that Jeanne Moreno our interim Community Services Director has been doing with the libraries and it's a request to reclassify a vacant this is a vacant position it's a currently a lead library assistant and she would like to or we would like to reclassify that to a volunteer coordinator and the idea here would be right now we have I think nine different people across all of the library branches looking for and getting volunteers for the library and what we would like to do is coordinate and consolidate those functions under one person who can look for volunteers for all of the libraries make those connections to the community and recruit and obtain volunteers for all of the library branches that allows us by putting those under one person to have the other eight people who are currently sort of part-time doing that go back to resuming their library assistant functions and we think it's a more efficient way to operate the library volunteer program again there is some cost associated with it you see it there but miss Moreno believes and I think that she's right that by doing that and getting more library volunteers we can actually reduce the cost of some of our temporary staff so as we put it in place we should see some reduction in the number of temporary workers that we need as they're being replaced by volunteers so overall it should save us money but there's a slight cost at the beginning to get that program rolling which library lead library assistant is being considered mayor members of council I don't I don't know that answer there are lead library assistants in the system in various ones that this happens to be a vacant position thank you thank you Mary and so with that the this is a new summary of all of those personnel changes there's really only one the new addition for the public facilities part just recreation and special events one FTE the last time we showed you that we had a total of 13 FTEs coming in and this just up states that to show the 14th or the additional FTE and with that I'm gonna turn it back over to the side the next slide is the updated fiscal year 2021 budget for the general fund the beginning fund balance is approximately 44 million operating revenues of 234 million one-time revenues of 6.5 million with total revenues of about 240 million operating expenditures is 225 million that transfers of fourteen point seven million and contingency of two million with a total surplus or deficit of one point almost 1.2 million dollars it is significant that even with a current economic situation that we're in we're only drawing down the fund balance by about 1.2 million if we spend our contingency our fund balance would be about 43 million at the end of fiscal year 2021 if we don't spend our contingency we would be putting back about 1 million into our fund balance increasing from 44 million to 45 million at the end of fiscal year 2021 looks like we're missing a slide and we don't have the updated presentation in here the next slide should have been operating budget by Department oh excuse me I'm gonna interrupt let's go back to the previous line we did have another change in the operating budget that we wanted to talk to you bout it didn't impact the general fund but transportation was able to pull out two of their supplemental request they had asked for and the reason they were able to do that is they received a grant in association with the cares Act that is passed through to them from the City of Phoenix it will be shown as a reduction of the amount Phoenix is charging us for these and other services and so they will not need these two supplementals and in fact they will have additional savings it was about a 1.2 million dollar grant and then we're able to show you this is the slide that we added now I'm gonna go back to you there I have a question on the previous slide that Miss reals just explained yes thank you the I might have been distracted but we're having grants that will cover these costs but there will not be any reduction in service mayor members of the council know no reduction in service and actually a grant for 1.2 million dollars that will cover this and other costs thank you okay now on the operating budget by the department by departments the total operating budget for fiscal year 2021 is four hundred forty three point eight million the largest component for general fund is police and fire police and 105 point 1 million and fire up fifty three point seven million the other largest components of the operating budget are water and wastewater at fifty five point two million field operations at forty six point six million human resources and risk management at forty four point two million transportation at thirty point seven million and Community Services at thirty point two million at this point we are opening it up for council questions and discussions and we are looking for a consensus from Council on the operating budget consensus can I ask a question so on the slide I think it's still slide 7 where it just shows the general fund budget basically breakdown so are we are we are you looking for consensus whether or not to spend the contingency or I'm not exactly sure what's meant by that slide on mayor members of the council with this slide it does assume that and with a total operating budget of the 440 3.8 million it does assume that the contingency would be spent we use contingency when there is an emergency so during the year it may come up to word there's an emergency in one of our general fund departments and there's a need for the use of contingency you know there may not be a need to use the contingency and at that time the balance and the contingency would be put in to fund balance in order to use the contingency it is an action that council approves it does go back to Council for approval before the contingency is transferred into a department or a program that needs to use that so huh mayor if I could how much did we allocate for contingency last year was a three million mayor members of council it was about 1.8 million okay okay thank you yeah let me ask you one question real quick with what's going on right now the cove of 19 there's monies that we've been spending that we're expecting to be repaid hopefully do we have any idea how much money so far that the city's expended that hopefully we can be reimbursed it potentially could come back into our general funds maybe wouldn't have to use the contingency mayor members of the council we are tracking the the salaries and overtime expense and also any supplies equipment that we purchased because of kovat 19 I don't have that number in front of me but I could certainly email it to the council after this meeting I think everybody would like to have that at least a rough idea what we hope to get reimbursed may remember council will do that all right thank you so at this point we have consensus okay there you go with that I'll turn over to presentation to miss Lindsay good morning mayor members of the council I will be going through the draft CIP portion of the presentation the first slide is a slide that we typically show when we go through the draft capital improvement program that just kind of describes what the plan is it's the capital improvement plan includes assets valued at over $50,000 and they have a useful life of five years or more they typically include street improvements water treatment plants large equipment land and buildings we have a ten-year capital improvement program here in Glendale but only the first year is adopted as part of the annual budget so the fiscal year 2021 is what's being adopted as part of the draft CIP and the projects that are in the first five years have identified funding sources one of our financial policies is that we will first improve existing assets second replace existing assets as needed and then third construct new assets ismooth I go ahead Nona I'd like to at least throw an idea out there that I have for an additional financial policy when it comes to CIP that if a project exceeds its contingency it would need to come back to Council for an explanation as to why it's exceeded its contingency and where the additional money would be coming from I understand we've had the discussion about the city manager's authority to transfer money but we've had a couple projects recently that were way over what originally in the CIP and I think it I think it'll accomplish a couple of different things I think it will also make make sure or ensure that we have a better idea that these numbers that are in the CIP are realistic and that if we start getting way over and above the CIP amount in excess of what the contingency amount is that it would come back to a workshop we would understand what's happened and why it's exceeding the amount that was in the CIP and where the proposed money is going to be transferred in from to complete the project go ahead counselor turn I can support that I'd like to see it come forward for adoption at uh I do can support that what I think what you're saying is prior to a contingency amount that's over the city managers threshold to approve must come to us nice American answered counselor how much up so what I'm saying is like for example if a project is a ten million dollar project it probably has about a million dollars of contingency so it succeeds eleven million dollars if they've exhausted the ten million in the CIP and the contingency and there's I mean you know there are you legitimate reasons why the project is costing more but come back to give us an explanation as to what has happened why it's costing more and then where the money would be where the money would be transferred from to finish and complete the project I may continue also let me add what is the current threshold for approving change orders what's the dollar amount that the city manager can can approve a changeover without the cities or the council's Authority mayor members of the council we don't per se have a dollar amount that the city manager can approve and change orders what what we have sort of described by a council member tunnel traffic is an overall project budget and as long as that project budget is not exceeded by any change order then a change order can occur because we had that budget for the project I think what council member tomma traffic may be referring to is cases where one project and we'll just take a streets project for example may go a little bit over budget including what it had in contingency I think is what she's describing and there may be another project with savings and there are cases where because they were both Street projects we will transfer funding you know say two hundred thousand from one Street project to another one because they were both within streets and there is no there is no particular dollar limit on that either if it's over fifty thousand dollars it has to come through the city manager if it's under fifty thousand I believe a department that's part of the transfer obviously you know Department director can approve a transfer that is within the same fun same Department under fifty thousand so the policy request council member is appropriate I can support that there a question for council member tanja are you seeking council approval for overrides on contingency expenditures or are you seeking just to be informed of the override that is occurring I'm just seeking to be informed that's why I said workshop just so we would have an explanation as to what you know I mean one a good example is ballpark Boulevard by the time we understood the complexity of what was happening with Ball Park Boulevard we were probably double what the what was originally in the CIP just so that we understand and then where the money's being I mean literally a project another one example is boring under the 101 freeway with the water that was a lot more I think than what we originally anticipated I think it it was somewhere around maybe three times what we but just so that we are we are told look this project we've run into whatever it is we've run into and that it's we've exceeded the contingency we want to continue the project here's what happened you're gonna be seeing contracts for excess of what was in the CIP here's why and not to bring it back well we would vote we would obviously have to vote on the contracts but not on on continuing the project just come back with us with an explanation and then where the money's coming from is it savings is it you know some of the project might be being delayed something like that but not to just as information mayor members of council yes we can we can certainly work on that if you recall we made another change because specifically of concerns about Ball Park Boulevard is that as as we bring items back that the council will be approving different contracts will will have an element in the staff report that shows whether we're still continuing to track to the original the original budget I think that was something that council member tomandcheu had asked for when we had a prior discussion this and so we would be doing that so that's another layer of notification to the council so that even though you're approving maybe eight or nine contracts you need to know when you add up those eight or nine contracts how does that then relate in the aggregate to the overall project and so we'll be making sure we call that out going forward as well if I could that and I appreciate that and I know that that's happened but it doesn't offer an overall explanation as to exactly what the issues are it's kind of a one piece at a time way to find out that's why I thought it would be you know and it's more transparent to the public also that we are you know we proposed this project in our CIP which is you know we tell the public this is what we're doing and this is how much we're spending if we exceed that in contingency we come back and it's for the sake of transparency and informing the council as well as to theirs we've run into a problem or let you know cost of you know cost of labor cost of materials whatever it is has increased the cost of this project in in excess of its contingency so just for information that I'm not saying we need to come back and vote on the project again just for the for information for us and transparency for whose money this is this is the public's money that what what has happened what's transpired and and where we're getting the rest of the money to finish the project mayor members of council again I wasn't saying in an exception to the the policy change I'm saying that it's an additive element so we'll as you guys are approving elements within the budget we'll make sure we keep tracking that to the CIB and then obviously whenever we get to a point to where we've exceeded the project total and the contingency will come back and have a discussion with the council and and be able to give you an explanation thank you the next slide just describes what you have in the binders that were provided last week the first item is the change report which is behind the second tab in your binder this is the change between the current adopted CI piece of the fiscal year 1920 CIP and in comparison to the fiscal year 2021 Draft CIP the second item is a CIP summary report by project type this report includes all ten years of the capital improvement program third item is the CIP summary report by funding source this report also includes all ten years of the CIP the fourth item is the project list by project type and that is actually behind each one of the individual tabs for each program the fifth item is the project list by type and by funding source and then the sixth item that are behind each one of the tabs for each program is project detail of each project that's within that program the draft CIP that you have before you does include carryover the report includes each program by project type and by funding source also includes the change document that that shows the changes between the current year and the draft CIP that particular report does not include carryover and then later in the presentation we have some slides that show differences in projects from between when you saw them originally on march 17th and where they sit currently within the current draft CIP the next slide describes some of the funding sources that are within the capital improvement program it's basically you know your legend for funding sources with regards to the CIP the first item is pay-as-you-go funds which are funds 1080 and 2110 the general government capital projects which are general funded and then the Arts Commission examples of 1080 projects are on pages 54 and 55 of your binder the building maintenance Reserve and the Camelback Ranch maintenance reserve are both examples of pay-as-you-go general funded projects the Arts Commission has one project in the Capital Improvement Program and that is on page 25 there are several bond funding sources within the CIP forty ten is streets construction and an example of a streets project would be on page 147 of your binder forty forty is public state public safety construction there's an example of a public safety construction project on page 126 40 50 is Parks construction there's an example on page 101 which is the O'Neal Park splash pad construction forty sixty is government facilities and there are examples of those projects on pages 38 and page 40 cultural facility construction has a project on page 103 open space and trail construction has a project on page 104 both in the parks programs the library construction program is exclusively funded by bonds and it begins on page 79 of your book and the flood control construction the drainage program starts on page 27 and that's primarily where the flood control construction bond projects exist development impact fees are also a funding source within the capital improvement program examples of where DIF funded projects are in the in your book are fund forty to forty which is citywide parks there's an example of a citywide park project on page 105 in the parks program of your binder open space 40 to 90 is on page 104 4320 diff Parks and Recreation Zone one east there's an example of a project on page 106 43 30 which is Parks and Rec Zone two west of the 101 is on page 92 40 10 and 44 20 streets projects are both in the streets program and the next two funding sources her frequent streets construction and transportation sales tax funds forty twenty and forty thirty all exists within the streets program for purposes of perhaps explaining we all know what they mean but I'm not or they mean it just need for fresher mmm but when you talk about diff explain the difference between city wide diff and zone we have different development impact feed funding across the city it depends on when the legislation was was approved so we have old death old development impact fee and we have development impact fees there are zones and that is within the second legislation that was passed so and then the most recent development impact fees study that we have we only have two zones so for example the zones represent different areas within the city worse versus the citywide would be a DIF duck could be used for citywide purposes a little bit mmm development impact please explain to the people what they are mayor members of the council of development impact fees are feast RS s for a development for their share of the cost of the development okay for a future growth okay so every time a new project is built there will be disassociated with it that go into this pot of money correct mayor members of the council yes that is correct okay you referenced old DIF what is old DIF mayor members of the council the old development impact fee was prior to Senate bill 1525 so there were several legislation that that guided or you know policies and procedures that guided the development impact fee so the old development impact fee did not require an IEP or an improvement plan so those are subject to the old development impact fee the did new def program make the allocation of different sources more stringent than the old plan did mayor members of the council it required a specific project or an improvement plan was adopted by the city and those improvements or within the improvement plan could be reimbursed by the development impact fee assessed and collected by the city okay then we talked about zones can you describe the geographical boundaries of the zones that exist in Glendale mayor members of the council I don't have the specific zones in front of me there is zone 1 2 & 3 for the second death and then now we have two zones for the newest death approved by council we have zone 1 and zone 2 and I don't have the exact boundaries and what they are about we can certainly provide that to the council well would I be fairly correct in assuming that zone 1 is everything east of the loop 101 mayor members of council yes there there identified as zone 1 east 101 and zone 2 west 101 because they are generally east of the 101 and west of the 101 those two zones it's also important to note maybe that that diff I think the important thing is it can only be used on on new projects that are growth related it can't be used for maintenance of facilities that already exist or for facilities that are not related to growth so that's the defining feature of diff and when it is in zones as opposed to citywide it can only be spent on projects within that zone those are probably the two key things that we have to keep in mind as we look at the capital improvement plan does does the new DIF program require any physical proximity to the construction project that is contributing to the DIF and I'll try to frame it this way we do a project say on 83rd Avenue but we use that zone 1 diff which is basically citywide the existent city everything east of loop 101 can we then use that diff money for a project upon Union Hills a new project up on Union is is there any requirement that since it applies to new growth that it be in proximity to the project that is being built did you understand what it mayor I'm not a hundred percent sure I'm okay but yeah it doesn't have to be there is a provision that it has to it has to serve those who paid it essentially maybe mr. Bailey wants to be more specific I'm not an attorney but I actually think mr. Stoddard he was working with legislators at the time that happened I think he can probably probably give the best definition if he's been listening to the conversation I do remember in the legislature that a lot of the homeowner or I'm sorry the home builders were complaining that cities were charging deafies and then they weren't using the money for that project they were going clear somewhere else and I think mr. Sauter if you could address that I would like to again say there are different DIF legislations that happen at different times and so depending on which fund and that's why we have so many of these funds the rules are slightly different for each on because they were created under a different set of legislation so it does become quite complex when you look at that and so our overall strategy is to spend the oldest funds first and then spend the newer funds you know down the line so that we're all on the same legislation instead of trying to constantly get back and forth between these funds and what were the rules under under that so mayor members of the council Vicky's correct if you remember it it wasn't a single piece of legislation it was a series of legislations over the year over about a series of three to four years during that time cities had been collecting development impact fees and the compromise at the end of the day with the final piece of legislation and governor brewer at the time kind of putting a five-year moratorium on any new impact feed legislation the compromise with the cities was that we would be able to take the revenue that we have been collecting under the old sister and there was a lot more flexibility to how cities would use those funds and anything after a certain period of time then was held to these new standards and there was a couple of different series of rules for each of those money so as Vicki kind of explained it it's in the city's best interest per that law and that's what we negotiated was to allow us to spend these older funds in different ways with the flexibility and then once those are kind of out of our system out of our accounts then we really our hands are tied very tightly and how we can kind of utilize this development impact the money to build facilities which are limited in size for parks and libraries how we can use it for infrastructure the timeline of how long you can collect it before you have to spend it so there is a complex set of rules for each different piece of infrastructure a wastewater project for instance there's a certain period of time where you have to actually build the infrastructure before that money then says oh you didn't build it okay it has to go back so it's not really a one size or a one rule fits all for each individual project it is a very complex multiple page piece of state statute if I could follow up but that doesn't speak to the issue of proximity which is where I was going there would you speak to that please I'll take that it I mean that mary council development impact he is an exaction but there must be a relationship between the fee and in what is being paid for so to your question councillor Clark is yes there must be a connection that's one reason why you've taken it from some of the fees being citywide but for example a wastewater treatment plant everybody citywide would benefit from that versus something that's more localized within a zone and therefore it's only applied within the zone but the benefit of the improvement the infrastructure would be in that zone it would be dependent upon the fee but to the extent in your hypothetical if there was excess funds in zone one you could not take those and use those and three very good mmm that's what I was trying to get out but one other thing to share with the public if only applies to certain categories for for parks is one what kinds of construction can be done using different ease streets obviously water projects citywide what else could be covered by diffie's mayor members of the council that's actually a very complicated question and I think it could be a whole workshop in and of itself but again it has to be growth related so you could build a a new Park for example using des filles but within the legislation there are also restrictions as to what can be in the park what can be the size of the park various things like that so it's very complicated but it has to be something that is related to growth that's why it's something new and not the maintenance of something that was there now having said that you could add a new feature to an existing Park if you're expanding it because it's growing or something like that it's just that you cannot use the diffie's if they don't benefit or are unrelated to growth and so that's kind of the under all underlying philosophy of them getting into what specifically can be done becomes quite complex task and so in in yucca district which is growing tremendously quick if we decided that we wanted to build a fire station and if these be used for that in that area if there's no fire station an area that would take care of the businesses in the homes Marin Council to the extent that it is growth related then yes that would be a qualifying expenditure but we're we that's a real simple exam well they get more complicated when we start to get into greater detail I think another just as an example to to kind of piggyback with what Vicki had said is that let's use a park for example if you are putting in a new improvement because the old improvement is old and dilapidated that's probably not qualifying under development impact fees but if you're finding that the slide is being heavily used because now in the area you not only have 200 homes but you know have 700 homes that you'll need new playground equipment to support the use then yes that would be a qualifying expenditure thank you ma'am one final comment I would this is a very complicated issue and the legislature keeps changing the rules on cities about this I think that this is a valid topic for a future workshop and would ask staff to consider that thank you other two funding sources that are listed on this particular page are special revenue funds the first of which is the hearth and street construction fund and the second is the transportation sales tax fund both of those programs are within primarily the streets program and there are examples of those projects on pages 144 and 145 of your binder lastly we have enterprise user fees which are the enterprise funds within the capital improvement program water and sewer are primarily the bulk of the capital improvement program they have examples of projects on pages 177 and page 199 those are that where they start with in your binder the landfill program fund 61:10 begins on page 57 and the solid waste program begins on page 131 grants are also a component of the capital improvement program transportation grants or fun 2060 have examples on page 173 in the streets program other grants fund 2160 are in the drainage program on pages 32 and 33 an airport capital grants are within the airport program which is the first tab in your binder and they are on page 7 yeah thank you Mary since we're talking about funds and you've listed all the different funds I found one project that was to me highly unusual I don't think I've ever seen quite the funding sources that you normally see the fleet air compressor gets funds from 120 thousand from fun 1080 general government 12,000 from fund for 20 her which I'm not sure that I thought her was for street 18,000 from fund 434 from transportation 22,000 from fund 620 water 7,000 from fund 630 sewer 17,000 from fund 6110 landfill and 127 thousand from fun 60 120 solid waste would you talk about that a little bit and explain the necessity of apportioning is this one fleet air compressor is it a fleet a fleet air could you explain this project with a little bit more detail and why one two three four five six seven different mayor members of the council it is one compressor in the fleet building and the various different funding sources are a reflection of all of the different city users of the fleet building so if you look take a look at all of those various funds such as solid waste water those are funds that all use this that one building and all benefit from the replacement of the compressor in that building Thank You Marion Council and for the benefit of the public the project that councilmember Clark was referring to is on page 53 of your binder if anyone wanted to take a look at it and with that we'll move on to the slide that shows the ten-year capital improvement program again the City of Glendale has a 10-year capital improvement program years one through five have identified funding sources six years six through ten we commonly refer to as the out years because those years do not have identified funding sources and as part of the fiscal year 2021 budget we will be only adopting and appropriating the first year of the program a total ten-year CIP is about Josh I are just over one point two billion dollars water and wastewater make up about 38% of the total program with 465 point four million followed closely by streets with 165 million facilities projects are just shy of 170 million arcs projects 120 1.9 are almost 122 million and public safety projects at a hundred and thirty eight point one man right thank you I don't see in here me may have missed it but whatever happened to the bozo or request to remodel renovate update upgrade the Public Works facilities out west of here next to Spring City where did that ever whatever happened to that mayor members of council with him if you'll give us a minute will find the page for you for that and if you'll just tell us what what part of that is in the budget is it the whole thing or is it parts of the project when we find it we'll show you what page it's on and show you how it's been chewed if you'll give us a minute mayor members of the council councilmember al domina the glendale operations campus project is on page 38 of your binder and for fiscal year twenty one there is two hundred thousand dollars in the budget that is being paid for by the solid waste enterprise fund I haven't gotten to that page but that's all we're approving for that mayor members of the council again your when your policy is to adopt a ten year CIP so technically the entire project is in there it's twenty seven point two million dollars in total but the only portion of it we're appropriating now is the first year which is the two hundred thousand that will be typically that's like a design phase where we take two hundred thousand we start designing that helps the department and the city refine what's it going to look like and what the actual cost will be right now it's a very high level estimate it's another example of a project that is funded by multiple funding sources because that will benefit the water and wastewater utilities and transportation and in part the general government so public safety and and so it's it's been split in funding between all of those benefits there so thank you for that and duly noted it's a there's a process for that just that was hoping that it didn't just get lost so there's a design phase and afters working on that glad to hear that thank you Thank You mayor I I remember we've this has been in front of us a couple of times and I thought the last conversation we had I remember they they brought it back for anything connect additional ten thousand dollars for design and assessment and then there was a discussion about whether or not the police evidence storage and all of that was going to be part of this and then I don't remember it ever coming back to us after that so I'm not unless I just don't remember but that's the last thing I remember having discussion joyce is shaking her head yeah that's the last discussion I remember having about this and then we never saw it again and apparently it's theirs it's off and running so I'm not sure I don't why don't we let miss with tank oh thank you I think you man remembers the council council members call Mushaf and councilmember Clark are correct the last we left this project is we have to finalize work on the adjacent property that the city owns the Lady Jaye trailer park to determine the future of that and then we're going to come back to Council with that planning process and we wouldn't relate a couple months due to the kovin situation but that is still the plan so all we have forecast next year is 200,000 if we choose to move into the design but we are going to come back to council when we finalize that report on lazy J to get a direction and then the master plan for the field ops campus or the Glendale Operations campus yeah question to that I thought council direction was before you go to all the expense of designing the campus we had had one discussion where we had seen the general layout and concepts for that campus and I think at that time council asked that when you came closer to knowing what exactly you wanted not final design but more refined conceptual that that would be brought back to Council will that be the case marion council you're correct that will be brought back to council before we go to the expense of doing the final design all right marion council you are correct we will be coming back in a planning phase before we get the design thank you yep good enough thank you Mary the next slide is the first year so fiscal year 2020 one of the CIP by funding source so this would be the first year of the program and the year that council is adopting as part of the fiscal year 2021 budget the total CIP for fiscal year 2021 is approximately a hundred and seventy five point three million enterprise funds make up a hundred and four point two million of that total bond and construction funds are approximately 25 point 1 million transportation sales tax 21 point 1 million earth 7.9 million grant funding 7.3 million pay as you go six point three million and then development impact fees at three point four million the kerf and transportation sales tax projects that are in fiscal year 2021 are primarily using existing fund balance to pay for those projects the next slide is also the first year of the CIP so the fiscal year 2021 capital improvement program but this slide just has it broken down by project type instead of funding source again the total fiscal year 2021 CIP is approximately a hundred and seventy five point three million water and wastewater make up eighty six point nine million of the program which is just about 50 percent of the plan streets at forty six point three million airport 5.6 million arts 1.2 million drainage about nine hundred thousand facilities approximately four million parks projects are 3.2 million public safety projects at eight point seven million and solid waste at five point nine million yeah Thank You mayor hmm I think what might be helpful is when you look at landfill waste water water they're all enterprise funds and whatever bond indebtedness they have is usually paid by the ratepayers overtime and the issues that I think are of importance to the general public might more likely be airport arts drainage facility maintenance parks that kind of thing those things that they can see touch and feel and have an impact on their lives I I think what might be helpful is to see in here some kind of total of the non enterprise funds I'm kind of pie chart that shows not non-enterprise funds and also how much debt capacity we have to satisfy and and how much debt capacity is left over after these projects are allocated so it's too late now but perhaps as a follow-up you could provide counsel with that kind of information I think that would is tying this to debt capacity makes a lot more sense at least for me because then I know oh my god we've used up all our debt capacity for the next 20 years I'm being facetious but but you get what I'm where I'm going so I am more interested in the things that are non-enterprise and and how that affects our ability to either add or subtract from the CIP in future years dependent upon debt capacity thank you see IP highlights in the draft CIP that's before you today are these are some of the projects that are within the CIP the first is carry over to complete the design of the lake at heroes park of approximately hundred and twenty seven thousand dollars there's a hundred and ninety four thousand dollars in the plan for the pickleball courts at foothills Park there is 1.3 million for the construction of the splash pad at O'Neil Park there is seven point seven million in the Public Safety Building remodel project and included within that project are improvements to the sign building the court building and other buildings or items that were identified in the Public Safety Building assessment mayor thank you if I could interrupt at that point it went a minute you say sign building and I think prosecutors I think we're going into year two now of trying to move the prosecutors from their trailers over to the sign building what is taking so long to get this group moved from trailers into the sign building I I wish somebody would explain to me why this process has dragged on so long mr. dolfe she liked address huh yeah mayor members of council councilman Clark we're very close to getting completed on the remodel at the gripstic for moving our fire administration in there it is a was a it was a complex there was a lot of moving elements to it we couldn't begin work on the sign building while the fire administration was still using that facility and and so we'll be having an open house and a ribbon-cutting that the council will be getting invited to I will tell you it's come out incredibly well I think you'll be very impressed when you see that what we've done is we haven't done a stopgap measure for fire administration we've really created a home for our fire administration that should be a home for many many many years to come as soon as they move out we've been already working with facilities on the programming needs of the prosecutor we now have a really strong understanding of what they need in terms of storage conference rooms individual office spaces support spaces and as soon as they move out again this project we intend to move forward in the in the upcoming capital year there can somebody give me some kind of end date when we can finally say we've moved the prosecutors out of those members the council councilman Clark it is our intention that we would have the prosecutors moved in during the upcoming budget year thank you yeah and be critical here but pickleball courts or 194,000 do we actually have I can increase influx of pickleball participants one two does is is that a new court is that an existing court and does it fall within the financial policy of a improve existing assets B place exists replace existing assets or C construct new assets so first question is is this a luxury or is it just a want Marin Mayor was me can I could I speak to that council murmur all done with that is leftover dis money that is I believe expiring DIF money and the original plan brought was for a bike park that I'm not exactly sure the plans got very sideways with the bike park what they originally anticipated they were going to be able to do and then once they actually got it on paper was going to be probably about this big so there is a high demand and a lot of pickleball users use the gym the basketball courts at frac there's actually kind of a lot of discussion I guess but there are I would say a large number of pickleball users I actually calls from residents about a pickleball court but this is just transitioned from diff money that's expiring that that is I believe that needs to be used in that area if I'm not mistaken that was going to be a bike park and then once it got actually far enough down the road it was realized that in order to do what a real bike park this was not going to be anywhere near enough money and it has transitioned over to a pickleball court there's gonna be at the park so it's not it's money literally that if we don't spend it in that area it's not we're not going to be able to spend it Thank You councilman Brett I appreciate that mayor if I may continue so then was the bike proposed bike park part of differ was that was that outside of diff money than the bike park did failed mayor members of council um councilmember tamil trophies correct it was Tiffany --that was programmed for a bike park and it was not enough money to do a bike park it is enough money it was always DIF different bike park and it's just been converted to using if that has to be used in that zone it was different was collected when there was his own that included that area and it is diff that needs to be spent in that area and it was different the bike park now it's different thank you for that mayor if I may continue so that this is what I take my mask off on this one this is where it gets real frustrating and councilmember Clark asked for some specific questions on some money to research our community centers but yet we're getting and it's not councilmember it's not your fault it's just it's it's an unequal playing field when we talk about DIF monies there's just take the Alcatel district the cactus district probably never if any really very insignificant amounts of diff that's why we have this budget process that we need to start allocating dollars to those areas that don't get DIF money at all and so I get what they're saying thank you for the explanation it makes sense but we really have to look at how we're gonna offset areas of the community areas of the city that won't ever c-diff dollars and if they do they're very insignificant for a few in between I think we really need to take a look at that but thank you for the explanation I learned a little more that pickleball is mayor Thank You councillor well demo so would you prefer just to see the money not be used at all I'm not sure I understand because it's different ever been used and if it doesn't get used it we it's it's no longer I think I believe it has to be used this fiscal year if I'm not mistaken and the other thing is I build I feel like this council has dedicated a lot of time and energy and resources specifically to your district I and I'm a little disappointed to hear you say that you feel like we're not committed to the residents of Ocotillo because I feel like especially I'm speaking for myself but actually for all of us that we have dedicated a lot of time energy and resources to downtown business there's no no manager that manages a specific area of business except for downtown so I'm just a little disappointed to hear you say that because I feel like we've been very supportive of your residents and and your district also qualifies and has been a beneficiary of CDBG money that does not available in other parts of the city that have gone to that's what we're using for O'Neill Park I believe some of it it's how it helped Rose Lane Aquatic Center so I mean I just I don't think it's productive and I also don't think it's fair to feel that the council hasn't really had respect and appreciation and treated the city city equitable equitably as far as dedicating resources I care just as much about downtown as I care about my district and your your residents just as much as they care about my residents so thank you mayor if I may council member I wasn't I didn't say that how I said if you would have heard what I said I said it makes sense to spend that money absolutely does honestly take it away I questioned whether or not it was general fund or - CIP outside of diffs so I think it makes sense but unfortunately you haven't been in this council hasn't been supportive of the Alcatel district when we talked about the needs of its community took it's been six maybe seven years now and we're just now getting a splash pad or whatever it's gonna be six years so no we haven't been supportive we're just now hoping to hopefully get it past to start up these community centers so no we haven't been supportive yes we have been supportive and thank you very much for supporting the downtown businesses I think that is huge thank you for that that is well noted but when we talked about the needs absolutely not so I think for you we should really have a workshop on why we're spending five hundred thousand dollars on part-time staff for a facility that serves one area of the city yes it's available to everybody but it's not used by everyone so I think councilmember while you are supportive no we haven't holistically done the things and not just the Alcatel district I'm talking about the cactus district and other areas but when you specify the Alcatel district no we have not I'm sorry we have not absolutely have not and that is false please bring me the identify where we've been supportive in the needs that mirror let's just take foothills bring it to me I'd like to see it okay can we move on this please the next slide actually the first project that's listed with 4.6 million is it's a misprint that is not the north cell liner at the landfill that's actually the landfill phase construction north project which is on page 70 of your binder it's for the excavation for the north cell phased construction at the landfill and that has a budget of 4.6 million for fiscal year 21 there is a 832 thousand dollars in the program in solid waste for the purchase of old trash equipment 5.6 million dollars in the program in wastewater for the Luke Air Force Base sewer connection 13 million for the construction of Glendale Avenue in the streets program 3 million of construction for Camelback Road in the streets program and 10.2 million in the pavement management program and with that I will turn the presentation over to mr. Freed's line mayor can I ask a question about the Luke Air Force Base do we have an amortization on on how long we're going it's going to be before we get that paid back what is there already an amortization schedule for that mayor members of the council I believe Craig Johnson is working with the air force base on getting an agreement in place and originally I think that they were thinking of a longer timeline but I believe it it's down to ten years we can confirm that and get some information for you but thank you mayor members of council councilmember Thomas Schaaf we're in the we're about 98% complete on the contract and with the IgA with Luke there it's in their hands now they're going to be looking and getting it back to us next week we'll be coming to Council in June it'll be a ten year it'll be a ten year payback on the design and construction cost for the lift station in the Force mate there are we are we charging any interest the we'll be charging them to get servers for the bonds and we sell for that thank you Thank You mayor City Council you'll see on this slide the pavement management programs at ten point two million dollars the next slide explains that this current year's allocation has has been 5.2 million dollars I'm not sure if it was a year before excuse me but that's that's what the standard allocation was for pavement management I know you you've had a pavement management program update at September I believe you're gonna get one I think the last meeting workshop in June and we're going to go over some of the numbers with reference to number one why 5.2 million dollarz is nowhere near enough money to get our system to earth supposed to be and then to maintain it this simply shows that we used existing dollars 3.2 million every year at existing transportation sales tax at 2.0 just the next slide would show you that this is a slide of the city and it tries to represent in general what would be accomplished over a five year period using 5.2 million dollars and essentially and it's not an exact representation but it's close essentially it would cover the rest of the street sections that haven't been covered to date since we presented to you the pavement management program and I believe it was 2016 that that's about 270 miles overall and if you were to extrapolate that out to ask yourself how long would it take to attend to the entire city it would be a 13 year cycle much too high for for any any transportation system and needs attention at least every seven years the next slide shows how we've increased the funding starting next year with reference to continuing to use a 3.2 million in the her funds two million dollars in the transportation funds but in the the sales tax funds the ending fund balance was purposely grown years ago to address a very large cash outlay for the light rail system if you go back that far we were working towards a 50 million dollar cash outlay we we currently have a ending fund balance close to 44 million and with that fund balance we propose to begin drawing that down in this case we're suggesting 1.9 million dollars every year and again in June we'll show you a lot more about attending fund balance and how we can continue to invest money in our payment management program with that fund the next line item is the contingency that we have in the transportation sales tax the 3.1 million we feel that's rather robust for a contingency number for that and we should use that knowing that we do have about a million dollars a year in our hearth for contingency to cover ourselves in case we need something when you add those together it's ten point two million dollars and that shows for every year for this five year period and again the next slide would reflect what we can do in difference to the five point two this in the red shows you we can cover five hundred and fifty miles in the city in a five-year period which means we can get on a seven-year cycle for the entire city this also reflects finishing that commitment to cover and touch every street in the city in the next two budget years what happens at year three four and five we begin to address the streets that we've already treated in some cases I would tell you that you know we couldn't mill and overlay every street section so we we've done some slurry sale and things of that nature to try to keep those street sections together and now we get a chance to take a harder look at these streets to try to do a better job at doing a treatment that is much more permanent that that's actually the intent of my part of the presentation for payment management this this budget reflects an increase of five million dollars for next year that gives us a ten point two million dollar fund for pavement management we will get a lot more into the program at the end of June in a workshop that will discuss the arterial reconstruction projects the dollars and the funding used for that and how we might adjust that to ensure that the pavement management program continues and increases the funding for it so if nothing else we keep up with inflation he one second so I talked with Trevor about this a couple days ago and I was I'm just trying to make certain that I understand it so if if we could go up to the ten point to potentially we would have touched pretty much all the streets within three years and then we go onto a maintenance program rather than a repair program is that correct Mir that's that's correct and we're thinking that we can touch every Street in two years okay because I know that that seems to be the number one biggest factor that I hear consistently day after day after day is our roads I would be in full support of being much more aggressive and making sure that we have the funds so we don't run out of funds which i think is what's happened to us in the past mr. Thank You mayor I'm very pleased with the aggressive nature nature of moving forward with the expedited maintenance program I just had one question on the you mentioned the 44 million dollar fund balance from light rail project that was available and we're using 1.9 million of that and again I'm sure it's somewhere in the budget but can you can you tell us how the rest of that money is going to be spent and if we find it necessary on doing some more major projects within the pavement management program do we have the ability to increase that using that or where is that balance going to go exactly mayor Cosmo Molinar that's a great question and it kind of folds into what we'll be presenting to you in June with reference to the totality of the pavement management program indeed we can probably spend more money but you'll see where we take that ending fund balance and draw down on it to try to maintain a 10 to 11 million dollar base every year and continue to keep seven seven-year cycles hopefully we look at new technologies as they say as they come about that can possibly create different treatments that will last longer but I can assure you when we present this to you in June there there will not be a forty four million dollar ending fund balance when we're finished describing the payment management programs here thank you very much Joe thank you I am very supportive of this how much how much does the transportation sales tax generate annually ballpark it doesn't have to be exact you ever take about 24 million a year for the fiscal year 2021 the budget is about 29 million when he went 29 million 29 okay it's almost 30 million dollars I think I mean we we've made this commitment already to residents to finish the streets we were supposed to be finishing I think this year it was gonna be five five years and I think maybe maybe next year I think we started in 2016 so I mean this is we need to keep the commitment it's the one thing I think we all have in common that we hear the most from our residents about is the condition of our streets and it's also a pay me now pay me more later proposition as far as the cost increasing if we don't address it we've got it we've got to have a plan that finishes and then a plan addresses ongoing maintenance of our streets so I'm very supportive of this and I thank you guys for coming up with something that's actually viable as clerk Thank You mayor I do in the very supportive of the new proposed plan one question that I did have was with this more aggressive approach to finally complete or at least make pass for an overall residential street that we have the capacity staff wise to make sure that that that we can accomplish what we were proposing councilmember Clark if you're referring to being able to oversee ten point two million dollars absolutely good No well this it and I'm sure you'll talk about it more and our workshop in June but will this plan allow us to start looking at arterial streets or major arterial streets and start addressing some of the issues with those councilmember Clark our June presentation will target the whole idea of how we address arterial reconstructions this this would address our cheerio treatments looks such as slurry seal and seal coat but will not address reconstruction those are the highest costs we have but in June we'll be able to talk to you about how those are bond funded and what tip what different funding potential we have for that and the the pavement management program I am I'm really pleased to see this program and what you've been able to accomplish since your short time back so thank you very much thank you Thank You mayor um maybe a slightly different tongue because it concerns me that it was four years ago that we adopted a five year man pavement management program that we supposed to touch all 700 miles of our streets and get them up into proper condition and now we're looking today at adopting a five-year payment management program that'll finish giving her 700 Street's up into a good condition I understand that on the final years of this there's going back and touching on some of the streets that already have been but it just seems like it feels like to this council member that we were over-promised and under-delivered and us and our residents were I'm anxious to I look forward to the June workshop to see we must keep our streets in good condition the effective that we've suffered during the recession and during the years that the legislature was not passing on the gas tax money that had been going to cities for this kind of work has hurt us significantly as a street deteriorates it gets exponentially more expensive to put into good working order and so we've been suffering from that effect but I'm committed to all of our streets being something that the residents that live autumn can be proud of and that it becomes one of the things that they compliment us on or if we can't get that far at least it will fall down to the bottom or at least the second ten top ten of things that citizens are dissatisfied with so I do support that we need to get this work done I just want to have more clarity more certainty about how it's going to happen is it actually going to be happening I look forward to June thank you I have one thing I'd ask you guys if you could talk about in June Camelback Road has been in really bad shape and we're spending a lot of money right now in a couple different areas on Camelback Road taking care of it I'm happy to see that but one of the one of the problems that I haven't heard a lot of talk about but I'm noticing it is really in the heart of the West Valley part or the west part of Glendale and that's up near Westgate the road takes a tremendous beating it's too bad we didn't have funds available and a plan or we could have done it when there's no traffic but that that section is really taking a beating right now I'm hoping that that's in the plan to to start addressing soon so I would like to hear about that at the upcoming any other comments and with that we will move on to the changes between the last time council saw the draft CIP which was back on March 17th and the current draft CIP which is before you today the first project that is listed on this slide is the telecom conduit slide our project that particular project had just shy of two point 1 million dollars budgeted in the original draft CIP that budget was all was in pay-as-you-go general fund and for the draft CIP before you that particular project has been removed the next project is the fire apparatus replacement project as you can see in the total column on the right hand side the total budget of that project has not changed however the timing of when those trucks are going to be purchased has changed slightly it's moved out one year and after speaking with the department it's actually more of moving it out by a month so instead of paying for something before June of fiscal year 21 we will be paying for it in July of fiscal year 21 the next project is the building maintenance reserve this is also general funded or pay-as-you-go funded the change in this particular project is a reduction in the budget for fiscal year 21 of $500,000 and as you can see we begin to ramp that program back up in fiscal year 22 the next project that you will notice a change is the Camelback main rent maintenance reserve project that project was reduced in fiscal year twenty one as it is also general funded or pay-as-you-go funded and as you can see in fiscal year 21 22 we have increased the funding for that particular project moving forward the next project is local drainage problems the the plan that you saw back on March 17th did not have one hundred and eighty seven point five thousand dollars that the department was able to secure in grant funding so that has been added to the project but the ten eighty or the general funded portion of the project has been reduced for the first two years in fiscal year twenty one and fiscal year twenty two the next slide is a change in the drainage program the first project that you see on this slide is the Bethany home road storm drain from 58th Avenue to fifty seventy ninth Avenue that project total is approximately twelve point six million dollars and that project has actually been removed from the capital improvement program and replaced with the project below it the Bethany Holmes Road storm drain project from 43rd Avenue to 51st Avenue has a budget of approximately nine point four million dollars so this equates to a savings of three point six million dollars yeah i I do have some questions about this why the shift from 58 to 79th over to 43rd and 51st what demanded the shift in storm drain construction I'm sure there's probably a logical reason but I'd like to hear it excuse me mayor vice mayor councilmember Clark Don best served with the engineering department there is a long history to the storm drainage and flood control work that the city's been trying to do it goes clear back to a Maryville study that was commissioned by Phoenix Glendale and the Flood Control District probably 25 years ago at that time there was a thought that this part of Bethany home would need a huge storm drainage system put into it in this reach and the cities together Phoenix and and Glendale with the Flood Control District began a phased approach and part of that was redirecting the drainage off of the 101 when that went in they created the Bethany home the B Hawk it's called the Bethany home outfall so that was a phase of it there was a phase that involved the canal and moving water from the canal and then the fourth phase was going to be this but when we went back and studied it we commissioned a study a couple of years ago we realized that all of those other improvements that have been made over the last 15 20 years actually reduced the problem so we began looking at that looking for where could be the next best dollar spent and really east of here in this additional this other reach of Bethany home has much more significant and realistic flooding issues that we think that's the next best dollar spent so in the future the work that we would be proposing to do and this reach the 43rd Avenue to 51 in Bethany home will take care of all of that adjacent flooding that we've been experiencing in that vicinity of the Sanderson Ford dealership and that neighborhood but it will also set us up that if we ever do have to go back into this reach of Bethany home it will be a much easier problem to address and much smaller scale thank you that's logical make sense thank you thank you the next slide is changes in the purchase of equipment for the solid waste program the first project is commercial front load trucks an additional four hundred and thirteen thousand dollars was added in fiscal year twenty four twenty five the second project is the residential side load trucks an additional 1.5 million dollars was added to fiscal year twenty four twenty five of that project and the last is the residential bulk trash equipment seven hundred and fifty thousand was added to fiscal year twenty five in that project these next two slides are changes in the water and sewer programs first of which is the integrated water master plan $500,000 was added to this project in fiscal year twenty two the large water valves project had four hundred and ten thousand dollars added throughout the ten year program and the Glendale Avenue sewer line had to the project decreased by four million four million dollars over fiscal years 21 through 23 thank you again I'd like an explanation and again there may be a very logical reason first of all Glendale Avenue sewer line Glendale Avenue as long which part of Glendale Avenue does this pertain to and then secondly why the dramatic decrease by four million dollars mayor council members of council member tom clark the the original plan was to put a reliever sewer in Glendale Avenue from 91st to 99th we've been having internal studies done with a consultant and they provided three options to us and we selected an option that now we don't have to go all the way down Glendale to nine tonight they have a new we're going to change the process we're going to relieve that sewer that's in fit in the 15 inch in Glendale now and take it down south on 91st Avenue so we have to come up with a project it will take us underneath the big storm drain and Glendale Avenue take us to the south along 91st Avenue and that's going to reduce the cost of this about 50% so if I could follow up mayor this means and we're we're in the budget would I find the allocation for moving the storm drain southward on 91st Avenue where's that in our budget mayor of council mayor Clarke the storm drain or the sewer the storm drinking the chiller I'm sorry yeah we've we have to go underneath the large storm drain with our sewer and we will go underneath we will get out of the way for the Glendale Avenue improvements you're going to hear about in June support the ability to be able to support the Super Bowl in twenty three we want to get our sewer and relieve the 15 inch now that's there we want to relieve that and take that to the South instead of going west of 99 and I understand that but we're in the budget do we show an a plan reiation or the change that mayor council member Clark gets page of 180 Thank You Man mr. Johnson so by a limit by not going west on Glendale to connect at 99th and now we're going south on 91st what do we connect to down there mayor councilmembers councilmember Turner we've got a big a big sewer that's a 24 inch sewer down on Bethany Home Road so we'll go south on from camel up from Glendale we'll go south to Bethany Home Road then we'll go west and tie into the 48 inches in Camelback over at 95th thank you yeah I'm a lay person on all this but I'm not sure I understand the logic behind zigzagging it this way and the other way and you know taking it down 91st to Bethany then tearing up our brand new Bethany which is called Cardinals way by the way tearing up all of that work new road on Cardinals way and then shifting it south along 95th isn't there a more direct approach to this then then dog legging it at least twice mayor councilmembers councilmember Clark well you're not going to be we're gonna be tying into a existing sewer that's already in Bethany home road and it ties in to 95th and L to go south into our large collector sewer in Camelback one of the main reasons that we Pope we chose this option is one is it's less cost - it's easier to do the that project because we have we don't have to do large pump arounds because that 15 inches in Glinda right now to actually replace that we'd have to do large pump arounds for large quantities of waste water all the way from 91st and 99th Avenue which would be which was really expensive in the cost estimate for that project so and also the timing of that was really key to make sure that we get all that extra work done before the Super Bowl this way we can add a lesser cost we can go down we can reroute the sewer in a different location and not impact the glendale reconstruction or the timing for the Super Bowl okay follow-up so that means Cardinals way doesn't get torn up because there's already an existent sewer line that you're tying into correct councillor Clark that's correct so which streets will will see work 91st from Glendale to Bethany from Glendale to Bethany and 91st that's correct okay and then 95th from Bethany southward and then 95th Ora T has a sewer in it so that will just reroute the sewer from along the Bethany sewer over to 95th oh let everyone down the camel base so so this simplifies the whole process and the only thing that we will see torn up is along 91st between Glendale and Bethany mayor councilman Clark that's correct thank you very much the next slide shows a change to the sewer line extension project the original plan had $400,000 in fiscal year 2021 and the draft plan before you doesn't have any new money within the existing plan but there is four hundred and sixty five thousand two hundred dollars and carry over in this project in fiscal year 21 and below that is overall changes to the water and sewer program as you can see in the total on the right hand side the total ten year program for water and sewer decreased by approximately 3.5 million dollars but in each fiscal year you can see and the the area with the CIP that's before you that they've basically just smoothed out their CIP so that it's it's more manageable for them to execute yeah thank you so we the sewer line extension that we just that's done very briefly a minute ago can we hear a little bit more about that work not doing as well an extension somewhere and we're saving 400,000 mayor council members councilman returned the sewer line extension project as well as the water Lange Center project are his money we set aside for supplementing development so if they need to if we want them to extend a sewer or enlarges who are different than what it's going to take to support their development we usually have money set aside for that so the money that we had set aside right now is four hundred thousand dollars but we were carrying over four hundred and sixty five thousand so we're going to take the four hundred thousand out and just substitute it with the carry over four hundred and sixty five thousand so we'll keep at least four hundred thousand dollars available for any sewer line extension that may come up from development okay so in layman's terms we need four hundred thousand instead of adding four hundred to it we are - we're gonna take it out of the pocket that we've already got it in and and move it forward and keep four hundred thousand for other purposes your cancer maternity that's correct okay and then on the sewer project the 91st Avenue decision to go that route instead of over ninety nights we save about four million there but what I heard you say it's a creek sir that's a good work thank you and then on the bottom half of this slide that's up here now we've got water and sewer program changes that over the course of the CIP or range of four hundred million dollars I want to ask you to detail all those out for us at this time but is there a detail of that somewhere that if we wanted to see what if we or if the public wanted to see what are these water and sewer program changes that have planned out over the next five to ten years detail where would they go to look to find that that since they are our water and sewer summaries for our project started in page 199 and go to 220 mayor 32 if I if I could interrupt just for one moment again what what this bottom piece of this represents is the only change the draft CIP is that 3.5 million and it's the some of the items that you saw above the rest of this isn't really a a change overall because they were gonna spend 412 million they're now spending 408 that's the difference of the 3.5 it's just year by year they spread the projects out a little bit differently and the seat draft CIP that you have before you as mr. Johnson said on those pages already reflects the smoothing out of those over the course of the five years thank you and without we would open it up for a council discussion and are looking to get consensus on the draft Capital Improvement Program surprise I have some questions Thank You mayor I did I'm gonna use this spreadsheet you gave us because I'm on some of this I find a little confusing and I'm gonna start with capital repair arena it showed half a half a million dollars every year for the next five years and the changes show no money until a half a million dollars in 24 25 but I don't see a slide here that it's a change mayor members of the council may be bears explaining this document a little bit so when you see in the column that no change essentially that just means there was no change so it doesn't mean that it's not budgeted there it means that whatever we had in 20 is the same and so on the on the one that you're referring to the capital pair arena it was $500,000 a year it remains at $500,000 a year and that last $500,000 is just the the five hundred thousand that was in year six through ten coming forward one year okay I mean I have more questions ballpark Boulevard I see and fiscal years in this upcoming CIP another 1 million two hundred fifty seven thousand six hundred dollars we're not we're not finished spending money on ballpark Boulevard will defer that question to mr. ever saw oh sorry mr. Beslan mayor Don Ness our councilmember Tama Kafka I apologize I didn't quite hear your question I see in the CIP 1.2 million dollars for ballpark Boulevard for this year's CIP are we I thought we were finished with ballpark below mayor council member the ballpark Boulevard has two phases to it the first phase that we did complete this year the second phase is the area basically south of ballpark Boulevard and at the 99 to have a new intersection so that we need to its the relocation of the Roosevelt irrigation district ditch and the completion of the width of the road in that area the next half lane at least so there's that's the piece that couldn't be accomplished in the timeline that we had laid out for us last year was broken into two phases all right thank you you know it would have been helpful when I was looking at this to know that it says changes and then there's no money there I believe that that's what the change was so I would have I made some of these questions may sound pretty dumb because I thought northern Parkway had been eliminated so I don't need to ask that question right that means there's no changes mayor members of council that's correct if it's a zero there was no change all right the if there was carryover money that money is included in and what's left here I've just for example Thunderbird Park improvements there was 150,000 and carryover that remains available in addition to the well the ones I guess I need to ask the question there's there's been no change if it's not blue was that what that means mayor members of council blue the blue lines on this schedule indicated it's a brand new project that did not exist in the current CIP in the 20 CIP and so it's a new project that was added for 2021 the carryover isn't on this worksheet so because it you can't complicate it and you can't really calculate a chain off of a carryover that that would be very confusing and so but if there was a project in the CIP with carryover it's not on this schedule but it is and it is in the CIP okay thank you I'm I did want to have a discussion quickly and I brought this up before about heroes Park Lake because what we're showing in the CIP is I believe there was some carryover money for a design and then there's money and as I have to basically in next fiscal year for the lake but there's no more money available for the build-out of hero's Park until at least five or six more years so there's another forty six million dollars available and I'm just curious because I know what I keep hearing is that residents that there's not enough meeting space for people in the area and I don't know when the residents were surveyed or whether those residents even still live in the area and since it's gonna be a long wait to accommodate more meeting space for the would would you and I want to be supportive of what your residents want but would you be willing to survey the residents and find out what order they want to have this done in whether they'd rather wait on the lake and have the money for something that they that would be something that apparently is an immediate need is more meeting space and start on a frac type facility they're at heroes Park and put the lake out in the out-years Oh mayor if I might answer that I think the dependent of answer I can answer already is no a frac type facility will cost millions and millions far more than the the four million that is allocated for the lake the demand is for recreational opportunity and the lake will satisfy part of that that request it's my intent to come back after the lake has completed and asked us to look at at least minimally expanding the library to include just a larger meeting room to accommodate the needs of the general public in that area that require a larger meeting space but no Minh it's funny you bring that up because there was a lot of comment yesterday afternoon about euros Park Lake on the next door app site and while people are grateful very very grateful that the lake is being done there was also additional comment that they've waited far too long so I I think we're negging on the promise to do the lake and diverting it to something else at this point would raise more consternation than approval at this time okay I just don't understand out you can't use radio-controlled boats and things I mean what can you do to recreative be stocked with fish or what because I don't know what the what the plan is for the lake I mean know how does the lake accomplish well just out of curiosity can use them because you're not allowed to fish in them you're not allowed to use radio-controlled devices on them they're just literally just to look at so this this will be a fishing like but I think too it's also a signature amenity that defines the park at the intersection of 83rd and Bethany but I think it's also an opportunity for passive recreation in and around the lake as well mayor if I could because I mean let me address what you were just talking on one of the things that the reason that they don't fish in the lakes at your end I think is because of reclaimed water where this lake is actually designed to have water coming in from SRP going through and then draining back out so it's fresh water all the time and then as far as radio-controlled that's the first I've heard that if we have rules that you can't use radio-controlled boats well we're the council we can change that I don't I don't know why you wouldn't have sailboats out there with remote control in order to get it it makes no sense to me I agree with you mayor I just found out about that just literally today so that's something we can do and one thing I would like to say and I mean just so that shouldn't be lost on the on the residence and Yaka that there was a lake built in yucca but it was built inside Camelback Ranch so I mean those decisions were made long before I ever got here but there was a humongous investment made that included a lake that literally no one can use so thank you let me make sure I didn't have another question here I guess I'm gonna have to look at this more because I didn't really understand what it meant before I guess the overall question mayor if I could was that there was a reduction if I'm understanding this of about 10 is it 14 million dollars and the overall CIP these columns don't carry over mayor members of the council I know we can do some math on the overall numbers but year by year so the 2021 which is the in the green on the last page is a sixteen point five million dollar reduction in 2021 CIP but then after that there's additions of 11 million 25 million nine million and then a hundred and four million but the hundred and four million again is the last year that used to be in year six through ten just coming forward so in the 20 and the 20 CIP there was nothing in that last column it has to every year you add another year on take the first year out so okay there one more question are we setting aside any money for I hate to use the term but I will because everybody knows how I feel about Camelback Ranch instead of being nickeled and dimed to death on you know beer lines and telephones are we setting aside is this I just hated that this isn't a slush fund this year it's only eight hundred and thirty six thousand which was our amount for many years I seen it was going to be 1.6 million but I would like to see at least a million dollars of that dedicated towards something that is literally capital and improves I mean there's there's a lot of concrete their seats there's all kinds of things that we're really not addressing other than just you know it seems more like cosmetic stuff and things are we planning for how are we planning for I mean it's the same amount of money year after year after year for facilities like that for actual capital in those buildings Michelle did you want to answer that question or exact mirror councilmember Tallmadge off you'll see in the CIP years 2 through 10 has increased doubled to 1.6 million dollars that that's a reflection of the the obvious need for an asset that's well over a hundred million dollars that needs attention and I am sure as we move forward and I don't know how old it is now maybe 15 years old there's gonna be a lot more than just cosmetic issues that we have to address that that's one of the reasons why it's increased to that degree mayor if I could I know you weren't here last year jack but last year they asked for 1.6 million dollars which included one hundred five hundred dollar chairs beer lines and other things so even when we were going to allocate the 1.6 was 1 million six hundred and twenty five thousand seven hundred sixty one dollars phone headsets TVs projectors so my point is that that doesn't really address capital needs at the facility so if we're going to be doing one point six seven three million dollars I would like to see that money address capital needs at the facility and not TVs projectors chairs things like that so I don't know how we dial that back because the facility as you said is going that it already has capital needs other than just you know things that somehow we need to dial this back a little bit and say we're willing to go 1.6 million dollars but this money this is what we're gonna do this year we're going to address seats or things that are literally part of the facility mayor council member tomma job just to be clear there there's no infrastructure issues that are massive and this asset that I know of the need direct attention today but as I said before as an asset I know that we're going to move towards that and I hear you loud and clear with reference to certainly never supplanting something like concrete spalling and things of that nature for $200 chair I totally understand what you're saying I hear you loud and clear all right and by the way mayor if I could when we were out there last year to tour the facility we were there were some capital needs pointed out to us on that tour so some of the were the concrete I don't remember exactly what it was but Michelle was there there were some capital needs pointed out to us that some seats and some other things that were literally part of the facility that were pointed out to us that we're gonna need some attention and if we keep spending this money on relatively minor things we're never going to have the money to spend on the facility thank you I would remind and you were not here at the time but I would remind anthem ever Tomich off that our library is sitting in gripstic as well with reference to the lake at Camelback Ranch in 2006 council diverted all of the money that was at that I'm appropriated for the library and and diverted into gripstic so that's a conversation that I don't think we all need to get into any further mayor I do have a series of questions about various elements within the capital improvement program so I hope you'll bear with me and I'd like to start on page 39 which is the underground storage tank replacement I thought we just did that and so I would like somebody who answer why we've got 450,000 budgeted in 2024 is this to replace the underground storage that we just replaced mayor members of the council Michelle no I think mayor members of the council councilmember Clark we just recently replaced the underground storage tanks at fire station 153 and Fire Station 155 we did not touch the tanks at the Glendale Operations complex this money is placed there as we continually evaluate these tanks we believe it will need capital repairs at that time so it is to replace the tanks we have not touched yet okay very good thank you for that explanation on page 91 with regard to the park summary by funding source 143 20 diff Parks and Rec Riis recreation zone one east carryover 127 thousand it is expected to generate 66,000 in fiscal year 2021 that seems like a very low number considering all of the construction that is going on in the district we have done help has a lot coming and so I wondered why that number is so so low at 66,000 that's all we anticipate and if mayor members of the council the 66,000 and fiscal year 21 is the expected expenditure notic not the expected revenue sorry it's a summary by funding source so I assume that was the amount of funds if it's not I apologize and miss reading page 95 and numerous pages under we're following that parking we have park lighting park infrastructure improvements park play structures and so on we are allocating 10 million dollars a year for park infrastructure why are these listed as separate items and not part of that 10 million dollar package that we are allocating to fixed park infrastructure I don't understand this mayor members of the council again my recollection is that we discuss this one we did the first draft of the CIP and will probably discuss it again because I don't understand it and the consensus of the council at the time was to leave it this way there is the 10.5 million and then there are separate projects that were for park lighting and so overall when you add them all together it's it's somewhere in the neighborhood of 55 or 56 million but we didn't receive any direction at the time to remove those part that's over a 10-year period right 55 56 million you're talking about over the life of the CIP program are you not mayor members of council I'm referring to those projects that were funded through geo bonds and that's about what it totals there are other projects in there as well the total CIP for parks is larger than that if you include the whole ten years but the project you're talking about specifically in the 10.5 million a year I believe those total roughly 55 or 56 million okay okay so if we're pulling out park lighting separately for let's just take your 2021 the only ninety eight thousand but the following year it goes up to eight hundred and twenty and one thousand and remains there for several years so we take park lighting park infrastructure improvements that's the ten million dollars that we're allocating beginning in 2022 what are we going to use this money for if we're pulling out everything as a separate line item if lighting is separate part play structures are separate and so on what is the park infrastructure money we even pull out parking lots as a separate expense what will park infrastructure improvements include mayor members of the council the plan for the parks again and we'll be seeing this soon actually because I believe we're scheduled June 9th to do a first review of the master plan and so the plan for parks is to finish the master plan get it adopted and and reviewed and with the council and as part of that there'll be some recommendations about what to do with the parks and then council can use that information which is part of the public process to start redefining how we're going to spend for example that 10.5 million dollars every year at this point it's a again it's a high level placeholder it was put there as part of the geo bond prioritization process and and they'll it will need to be defined and pulled out individually into projects and those haven't been clearly identified and defined yet because we're waiting for the master plan which again is coming to Council for a first review on June the 9th they q uh I guess my only comment would be is I would like to see us lump everything associated with parks together instead of putting something here and something there and something somewhere else it becomes extremely difficult to track where the money is going how much is going how much of that is included in the ten million dollars or is it even included in the ten million dollars so I will offer that again when we have our discussion about arks at a later workshop the next item if I might continue mayor and there's no page number well would be page 108 amphitheater renovations we don't even have that scheduled until the last five years and I know it's been pushed back but here we are we're looking at for example doing entertainment and in Park it was scheduled for April but because we covet it had to be it had to be pushed back to later on in the year hopefully but the point is here we are working toward encouraging people to come to Murphy Park and use the amphitheater and yet there seems to be no desire to improve that experience not for this year because I think it's too late but I think at some point we ought to be having a discussion about how we can move up incrementally and start looking at that amphitheater making it more more usable for not just the patrons who will be be at the epithet but for the various acts that actually used the amphitheater I know that there are problems there we need to be addressing them mr. Phillips yeah mayor members of the council councilmember Clarke when I originally got here in 16 I was soon after that I propose maybe looking at the amphitheater as a strategy for downtown if you recall but it was really built on a major refit to where we did less focus on our large events and we went to a model to where we could use the amphitheater literally 10 to 12 months a year on a regular basis as we know we had we had concerns from our merchants about doing that so it felt like to to accelerate and to spend the 4 million on the amphitheater when we're still going to you know at least the foreseeable future we're gonna maintain our large festival approach to how we spend our 1.2 million it didn't seem like that would be a priority but if it is a priority for the council you can certainly move it up but in my mind the the significant investment in the amphitheater would really as a recommendation should be predicated upon a really a major pivot on how you would use that asset to get maximum amount of use out of it with regards to our month of April that was planned here and that we'll be working on in the hopefully two different months in the coming budget year this will give us a really good test to see how this will work and we actually were gonna be bringing a stage in and bringing sound and lights in which was one of the big benefits of the amphitheater remodel so I think it'll give us an opportunity to see whether the merchants like the activity that was maybe built more around an entertainment model that has consistent entertainment every weekend and then if that's the case certainly we can accelerate you know you know the amphitheater project but it was basically put out because you know because of those reasons hey thank you that's a good answer I think it will be dependent upon the data generated by the use of the amphitheater consistently over this month pilot programming that we're going to be doing there so that makes sense but I think at some point we may have to address it next page is 133 and it's all waste software process implementation that a hundred thousand budgeted for this coming fiscal year under solid waste two hundred thousand the following year two so the total cost is half a million dollars I was disappointed when when the new citywide software program was brought to a simplicity and and late and we've been discovering that we need to create interfaces between the old software and the new software Yatta Yatta that there are hidden costs are expenses associated with the purchasing and implementation of new software so I would like to find out from staff at some point how compatible will will this new software process improvement be with our old software that is currently in use are there hidden costs that that are not incorporated within the 500,000 and lastly what's the annual license fee for a new software program those are not questions that have to be answered right now but I would certainly like more information on this and any other software implementation give us all the costs not just the cost of purchasing the program but the costs associated with integrating the new software with the old software next item is on page 173 and its bus stop access enhancements through Meg so it's probably a it is a transportation grant but my question is is the 90,000 for fiscal year 2021 the only funds we are allocating for bus stop improvements or is there another funding source that will accommodate will will accompany this 90,000 because 90 is nothing Aaron counseled sorry we're in council no there's an additional 150 thousand dollars annually allocated towards bus stop enhancements thank you I appreciate that and mayor I believe those are all the tab questions that I had thank you very much Thank You mayor council members on your on the three-ring binder that we have for the CIP program there's a tab for parks it also correlates to page 89 and part of the meeting starting I am left each of you and the key staff that's present some photographs from Sora ranch Park specifically the group picnic area I think you're all familiar with it I'm sure you've been to events there for many of the different groups that use it community groups that use this as well as the businesses and families and everyone else it's a very popular part of that Park and obviously I'm very proud to have that Park in my district but it's a regional target serves the entire city we get people from you know every district that use it for their events and of course we get a certain number I don't know exactly what percentage but some from outside the city but it's really a it's a it's one of the prides of Glendale I think though by looking at these photographs our pride might be a tad diminished you can see from them like on the first one there at the top of the first page just a general lack of painting particularly in the areas that are exposed to the sunlight and the rain certainly need attention the bottom one on the first page particularly those horizontal beams at the top that support the ramada structure you can see that on the post at the top of the post on the right that that horizontal beam has brought it away far enough to produce probably a two inch drop in from where it should be you can see both at the bottom the top and on the post to the left the horizontal beams there you can see certainly see a lot of paint peeling but if you were present and closer you would see that there's a fair amount of wood rot there on the second page you can see the photograph of the picnic tables that are in there the finish on them has been worn down you know virtually completely both on the tops and on the seats and we're down to the porous wood surface and a lot of gouging and and uneven unevenness there the next photograph is well there's a bird nest there in the corner is what I really wanted to point out that we need to be taken care of plus just either a power wash or cleaning the paint some particularly bad condition there the next photo is a close-up of that wood rot be right above that post on the two beams that carry the load from above and then the last picture is one of the vertical supports out there most of them aren't in this condition there's only this one and maybe one other of these where the rot from the ground is you actually can I think you can pass a pencil underneath that post it's only the it's not actually the majority of it only just sitting on the standard that it's on it's the loads being borne by the bolts that go through it so um so my point of this is is that I've asked it if this kind of repair work is in the budget for this coming year and I've been told that it is not that there might be ten thousand dollars in the Saguaro ranch budget that could be used to do a study of what needs to be done for the ramadas there but I think the photographs here pretty much tell the story and in in keeping with our adopted policies of for our CIP program is that we take care of that which we already own first I think that we're failing here and we need to take care of this particular thing and we need to do it this year so I don't know I mean obviously there's there's scraping and painting & powerwashing that needs to be done but there's also real real repair work that needs to be done with those beams and look at those picnic tops and that sort of thing so I'm asking the council to provide that the money and be the CIP program or the operating budget but we can put it in the CIP program with with pay-as-you-go funds if we choose we have the money to do it - so the a year from now and much sooner than that hopefully that this this part of that facility will be back in a condition that we can be proud of it I'm if you may ask me what is the dollar amount associated with that I will admit that I don't know to the layperson it looks like a hundred thousand dollars would go a long way there but staff may have a more general estimate of what it might be but if so I'd like to hear it but I would like to see if we can't get some consensus from the council that this facility brought back up into a condition that is safe secure well-maintained and one that we can be proud of ma'am member of council mr Turner we were contracting right now to hire a structural engineer to come out and evaluate that because it in our opinion working with Michelle and engineering it's a little beyond just maintenance and painting and we're concerned about the structural integrity of it so we're contracting with that we've got a proposal once we get them under contract we'll get a study done and then come back and make a presentation on what the findings is and then they'll have a number of what it would take to rebuild or restructure or to repair what it needs to be done before we can come back and then paint mayor mr. Burke but if that money is not in our budget then although I mean there's nine thousand and carryover funds or sort of ranch in this budget so if the money's not in the budget then we're waiting another year to get the work done or should we put a placeholder amount in our budget this year that seems like it should be sufficient and that we can get this taken care of in this budget year mayor members of the council on page 89 towards the bottom of the page about 1/6 down there is a budget of $300,000 ranch master plan along with the 9,000 carryover from the prior year Thank You mr. Camacho but that master plan money's already allocated and it's for more planning there's not actually any doing any you know improvement of the park is just figuring out what what might need to be done so I we need real hard dollars to fix this problem and and I I think my point was and I'm don't disagree with mr. perk that it is real physical work that needs to be done it's not just cleaning and painting and that which is what makes it a capital program and and mr. Burke has a rough idea of a placeholder amount I'd like to hear it and maybe we can get a consensus to get that in this budget a mayor and Councilman councilman return I don't have a number right now excuse me when we look at it there are a number of places where the post have metal straps for wind load control and those are completely rounded away there are some where they're on concrete pedestals that are underneath the slab and I don't know what's going on there structurally I'm not a structural engineer we really need a complete evaluation there was some work done in the past or some post for sistered meaning a second post was bolted to it and some of those appear to the layperson to be not serving the function they were designed to do and then there's the structural beam that in the one walkway that you identified in your photograph that is clearly got I don't know if it's dry rot or wet rot or what it is but it's rotted wood and the paint is peeled away completely so we need a structural assessment and we need to have them tell us what that order of magnitude I can't begin to guess if a hundred thousands anywhere near enough the number you mentioned or if it's a much more comprehensive rebuild instructional support so until I have that and can come back to you and make a suggestion I don't know it's something you could put a placeholder in or anticipate it would be a continuously expense next year or how we would approach it but mayor remembers the council if I could just jump in as mr. Burke mentioned once we know more about it there's always the option to pull funding from contingency if that's you know that would be something that would come back to Council along with sort of the assessment the the problem with not knowing the number is well number one we don't know the number but number two is it depending on what type of work needs to be done it could qualify for a different funding source so for example if it is structural and there are something that we're gonna do to rebuild it or rebuild parts of it or some different things like that then it's a potential geo bond funded project if it's not then we'd have to be looking probably for general fund dollars to to you know refurbish it and and that's maintenance dollars so without really knowing which way it's going to go it makes it difficult now to know how much to put in and under what funding source but we do have options once we get that number to come back to council and and present that information and get some direction on what council would like to do and we should have that number because Jim is looking at engaging a structural engineer to look into it now man thank you mr. Rios so as you might be able to tell I'm frustrated that this has been allowed to get into the condition it is in it hasn't just happened and you know we're we're supposed to be taking care of that which we have in the municipal neglect of our facilities gradually drives us into the situation where we were with Glen lakes we need to be doing a better job of maintaining this and being out in front of these kinds of things now so they're structural components and if staff feels like we need to have a structural engineer and do a study then is there money in this budget to get that done and then secondly the non structure components such as the tabletops and the seating and that sort of thing that would make a world of difference to the experience out there is there money available to do that and if not how do we get that portion of it done that isn't doesn't require a study by a an engineer may I remember as a council councilman Turner yes we have money in this current fiscal year in my parks budget which will do the structural study so we're getting ready to contract that David beard the city engineer is looking at the scope now we're working with his staff to bring on a structural engineer who's on an annual service contract that'll take a week or so to get the contract together the engineer said it would take probably three weeks to a month to get a report submitted to us we'll have some numbers to evaluate and at this point in the fiscal year I don't believe I have the resources in the department to look at those table tops we can certainly get started on that and evaluate and get begin using new fiscal year money to tackle that issue what is mr. Berg so to tackle that issue does it mean that a year from now or six months from now we think we'll have seats and tabletops out there I don't for all I know they can be all those boards could be those you know take it apart flipped over sand it down and refinished and we'd be in great condition for another you know 20 years with just regular maintenance and so is that something that you feel we can accomplish I believe we can take a look at that and we can bring in a contractor and do that work or try to do it with my staff resources but we haven't begun looking at that yet okay well I hear that we can and and I don't mean to be argumentative but I you know we can look at anything in a year's time you know but you know and and I get that it involves some planning as you know who knows this might be a great project for a boy scout an Eagle Scout you know looking for a project to do or for a service group or something like that but I'd like I'd like to or a sense of greater confidence that we're gonna do more we're gonna actually accomplish something out there this year rather than just studying look mayor members council what I meant was at the beginning of the new fiscal year we'll tackle that problem we'll take on those boards with my existing operating budget okay good would you have someone from your staff just look at those tabletops and give us a rough idea what they think it might cost to finish them off and see just where they're they're usable within a couple weeks just a rough I don't even need to exact just a rough idea yes mayor council I can do that and they'd be great yeah Thank You mayor we do we want to continue to talk talk on this discussion or do we have I add another item I want I had did you want to continue to talk I don't know I had something on this particular topic I don't know how you want to do it we can take Thank You mayor yeah to this topic I I hope that we do something the immediate address those issues on the structure out there or that part but also I think what we need to do I feel we need to do is start spending more dollars in preventive maintenance and we are in proactive maintenance it always costs us more and we end up having to justify why we need that work completed I know we have great staff they can do that we need to start talking about investing in preventive maintenance dollars and in the program that our staff can and implement to prevent these things from happening not going to prevent it a hundred percent but I think it'll be very helpful and reduce those costs when we find them early so not this time around what we really need to start looking into investing dollars for preventive maintenance thank you Thank You mayor I just I'm a little baffled how a park with its own master plan and ends up in this condition honestly it's it's there's no other word for it it's literally mismanagement I mean it this if this was painted if it was part of the parks master plan to paint the structure and take care of this would every year that we wouldn't be we wouldn't be having this discussion right now so I just don't understand how how we got here and that it takes a councilmember going out and taking pictures before anybody reacts and starts contacting structural engineers and and actually getting something done we should not be reactive we should be proactive it's easy to see there's parks people out in these parks hopefully on a daily basis that should be noticing things that the parks need and especially a park with its own master plan in a significant park like Saguaro Ranch is for the citizens of Glendale and really the community at large I mean it's not just Glendale citizens that use this for it to end up like this is I mean I just I honestly just don't understand how this happens because if what has taken care of it can last years and years and years so you know we've got to do better we've got to have I agree with councilmember Obama a way better proactive maintenance on things that we're doing in our parks we should be painting things and taking care of things before they break down and end up costing us four or five times what it would have done if we would have just done the maintenance so it's not good management of taxpayer money either to wait till you need to have a structural engineer come out and maybe take down beams and and you know Shore this thing up because we just didn't do anything until it was too late so it's really disappointing that we're here I do have a question though about Rose Lane because we are aware that there's a huge repair and I'm totally supportive of it but are we putting it in the CIP or we're using contingency or how are we addressing the financial part of fixing the pool at Rose Lane mayor members of the council I can probably attempt to answer that question so we do have some preliminary estimates on the cost of repairing rosaline and because of kovin 19 so because of Kovan 19 and changes that we made specifically with our temporary employees for Parks and Recreation and some vacancies within parks and recreation and the hiring freeze and various things like that we think that we can find enough funding from that and potentially some other sources within mr. Burke's budget to cover the repairs we're still working on that we're still looking into is that going to be enough to do all of the things that we need to do out there but we believe that well he will be able to absorb it within his budget again because of the savings that he has from not having used temporary staff for some of his programs this year I guess I want to try to be clear on this I need to defend mr. Burke I do take exception to the notion that it's been mismanaged mr. Burke and his team spend every dollar that the council gives towards maintenance the reality of it is were underfunded food a variety of reasons and it's not this councils fault per se but when I got here in 2016 we had a very specific goal we need to get to 50 million and so we had to put money aside that could it easily could this general fund dollars that could have very easily got into things like park maintenance and facility maintenance we not to choosing of this council but we we were dealt that those cards that we've had to deal with it's we're gonna get into this in the park master plan but here's some facts that you'll learn in the park master plan we looked at our kind of comparable cities here in the valley including like you know Gilbert Scottsdale surprised Peoria etc not even including this design include Thunderbird Conservation Park but we have the highest ratio of acres per resident in the entire of all of our comp cities that's that's a good news we have more Park space than any other comparable city not by a little bit by by a lot the bad news is are the amount of money that we allocate in our budget towards maintenance of parks is the lowest of anybody of the comparable cities so we have this we have this paradigm we have the most amount of acres and yet we spend less per acre than any of those other comp cities we need to work together to try to figure out how we can close that gap so that we can begin addressing this really for for mr. Burke and for his team there's not a single thing any one item we couldn't fix but you're squeezing the balloon so if we don't paint if we paint there or we put resources there we'll have to make decisions on other parks and other infrastructure that we can't do and so we want to work and it's this has been a priority and we felt quite frankly this was going to be the first year budget wise that we would have significant amount of new dollars to be able to invest in things like our parks and especially on our own em and and kind of maintaining and being a better steward of our of our assets and then course March showed up and everything's kind of kind of taken a little bit of a backseat to be able to do that I want you to know your city manager recognizes that art the condition of a lot of our assets whether it be our pavement whether it be our facilities and whether it be our parks we have a lot of work to do to be able to get to where you want to be at but but this is this is an issue of of money I don't believe that mr. Burke and his team are wasting dollars I think they're trying to squeeze as much out of those dollars as possible and to cover as much of our 90 parks that we have to maintain and probably in those 90 parks every single part probably has items like councilmember Turner has identified that things we should be trying to stay on top of and moving forward on and so again it's good news bad news it's great we offer our city 90 parks the challenge has been is that we just haven't and this has gone on for decades we haven't been able to keep on the maintenance and then we lose a pool like Onew O'Neill pool we we have other things that happen that caused us then to get into almost a management by catastrophe rather than trying to get ahead of this and investing on the front end our goal with the master plan process is to help the council prioritize where we want to go with our parks and then once we have that priority of what we want to do then I think we'll be able to come back and put together hopefully an effective plan of showing you how we can manage the the assets and how we can also add to our existing asset base it's just I again I I don't know if you are trying to say it was mismanaged per se but it is we manage the resources that we get I think very effectively we just probably collectively as a community we don't have enough money remember general fund is what typically would pay for a good portion other than DIF projects which can't go towards maintenance this is a general fund item and which means we compete not only with our internal services but we compete with public safety and we compete which are and things like libraries and other things that are high priorities it just we're gonna have to figure out a way to continue to grow our revenue to focus on that and then also hopefully to be able to start putting more more money into our capital plan so we can maintain I agree when you when you see the condition of the Ramada at at swallow ranch it shouldn't be acceptable last time that I think this would when when the former parks director Eric Strunk was here he shared he shared with me that at swirl ranch by itself we probably have close to a million dollars below ground electrical problems something that if you did a tour today you wouldn't even see it today but it's almost a million dollars just to start kind of bringing the electrical up so we've got our work to do as a community I think the council has done a great job of focusing on economic development and kind of growing our revenue and I think that's ultimately going to be our solution is if we can continue to grow our revenue base and then through the budgeting process continue to put more money towards towards priority items like the parks I think we can make a huge significant dent towards that area Thank You mayor I wasn't trying to single anybody out but I this is the this is the reason why we want to know what is being asked for in the supplementals because quite possibly this could have been asked for for six years since I've been here and I wasn't necessarily aware of it so that's the problem with us not knowing what the department's because they know what their needs are but we don't know what their needs are specifically maybe the councilmen know in their own district what their needs are and that's not to try to get into the city managers Lane but that's the reason why we want to know and this was real 'fl this year so we know what was asked for so I mean get it in front of the council and see if we want to prioritize it and find a way to pay for it that's all I'm asking is that it this hasn't found its way in front of us still yet and I've been here for six going on six years so we've got to find a better way I understand the the we all know what our search financial situation is but I think we can do a better job of managing the resources that we have and when I want to know when is the parks master plan going to be finished because if I recall it was in August that'll be two years ago that it was supposed to be finished so when will we have a master plan so we can start at least prep because we until we get that I don't know I don't know how we how we start mayor council member tomma chav members of council again we're coming back to you in a workshop it will not be a finalized master plan for one reason we they've done a tremendous that we in fact we had a good meeting yesterday with the consultant they've collected a tremendous amount of data and feedback from our constituents our citizens and users but we didn't want to put it and say it's final because we believe that the will provide you the data in the information that was gleaned from talking to our citizens and then the other data they've collected in terms of how many acres we have to cover and some of the comparative data and then we want the council to prioritize and kind of put the finality on the plan so what this will be is in June is we will lay out a lot of information receive feedback and hopefully consensus from the council and then the consultant will wrap that up very shortly thereafter and finalize the plan so we just didn't want to come back and say to the council here's a final plan when you haven't had a chance really to review it and put your finger prints and kind of your input on it but it will be having that in June ok one more question we should have our revenue numbers for March or do we have I mean how how far off are we of what we forecast and where we ended up mayor members of the council for the month of March typically in in a month we get about comparison from the prior year typically we get about 10 million dollars a month in sales tax and for the month of March it was roughly $900,000 left less so 10 percent or so less than what we received in the prior year so that doesn't sound altogether that bad however it's April when things were as you recall we were open more than half of around half of March and so we're we won't know that April numbers until June we we have said we'll get back to you on that but we won't know April numbers and really see the full impact of that until until June I'm hoping that the impact isn't as as big as it could be because for one thing we have a food tax unfortunately because I think I know myself people were buying a lot more food because there was really nothing else to do everybody was at home the restaurants were closed so the grocery stores were very busy Costco was busy Sam's Club places like that we're very busy so hopefully it's maybe not as bad as we think but I'm looking having that number when it's available mr. Phelps I like to ask a question we discussed several months ago with all the perks that we have any pointed out we have a lot of parks that we do have some that a lot of people don't even know that we have there they're identified but they're not really utilized and we talked the possibility if we have a couple in close proximity maybe possibly selling one of them putting assets from that or the monies from that into the other one which could help us out quite a bit has there been any movement on that has there been any planning or thought put into that since then mayor remembers the council I think we can certainly put that on the you know maybe part as part of the master plan approach that is a significant public policy that is really would need to be driven by obviously by the the mayor and council on that but I mean I think that goes back to a fundamental question that we always ask I think is both in our individual lives and we do it in our professional lives is you know it's kind of that quantity versus quality and and and very rarely can you have both and so you know it may be that as a value statement of the council is they want to have an assessment done of the of the 90 parks and maybe there are some examples to where you could you could shrink that down but just for my experience and it may be different here in our community here that's a real challenge to tell a community that has has grown up and built their home and bought a home because of that you know that pock that pocket Park or that neighborhood park that's in the area that we're going to close it down but I mean it's the it is the dilemma that we have is that we were trying we want to have quality in our parks but we do have when you compare us to other cities and the other cities like Scottsdale and Gilbert Chandler that have less parks than we do in less acreage they also you know have larger revenues coming in and so it the the number that Scottsdale spends per acre for example is off the charts will show this information to you in June so it's not a surprise when you go to Scottsdale that you that you that you see are real high level of quality in in their facilities but they have far less acres and this is kind of backing out our Thunderbird park and backing out there preserve that they have if you just look at the actual parks they have far less acres per citizen in Glendale or it's gonna be Scottsdale than we do so I think it's a policy question and it just should be something that will be glad to engage with you mayor and the other people on it and if that's so the desire to maybe you look and come back with recommendations we certainly do okay and I want to clarify so I'm not misquoted or I have something appear later that I'm looking to sell parks I'm not looking to sell first but we did identify a few places where they're very very close proximity very very small areas that are we identify as a part but really aren't utilized they're not utilized at all they're not really maintained or taken care of and and I think there was two or three in your district Jamie yeah we I believe that all don't we could probably do a whole lot better job give a much better quality and and maybe a bigger benefit for our citizens so again I don't want to be misquoted that I'm advocating to sell but would certainly like better quality of what we have in a mechanism to be able to take care of them once we do have them Thank You mayor topic I would after listening everything I think we have a kind of a plan in place we're gonna go out of evaluate the situation at suare ranch and then I would say that comes back to council as soon as we get that and if we need to use contingency because it's a safety issue then we move forward and make a decision what we want to do but I think that's what we ought to do on this issue is as complete the evaluation back to Council and if we need to use contingency then I would be in favor of fixing an emergency situation if it's a safety issue or other reasons that is recommended we do that process and let's say we do it and I think that would answer you know that concern that councilmember Turner brought up as far as you know the other discuss we've had about the the parks you know it's been made clear to me that the park maintenance and upgrade has been a priority of our city manager and in the conversations I've had you know we're working towards finding the funding to to make that happen it's similar to what we went through with streets you know streets didn't get to the level we wanted them to get to that but we put a plan into place to find the money to do that and and then within two years we're gonna be two years behind where we hope to be but we'll have that plan completed that's what we need to do the parks I mean we have to take a thoughtful methodical approach to finding the resources to fix our parts and I would just have us look at the possibility I know we're gonna there's gonna be some bonding in the park program once we see our master plan how we want to move forward and perhaps we can step that up a little bit maybe do the bonding a little earlier than we'd first anticipated so that we can jump on these capital projects even in the current fiscal year coming up that's possible I don't know if that is or not but that's a an idea to find some funding that we're gonna bond anyway for perhaps we just bond a little earlier for our parks because we do have some major needs in all of our parks it's not just our ranch but all of our parks need maintenance an upgrade and I I believe the quicker we can find the resources and do that and I know our economic development process is helping us find resources to do that through economic development and I really appreciate what our city manager has been doing in that arena because that is going to provide long term and even short term funding to take care of some of these problems so I believe we just need to move forward knowing that we're going to take care of so our ranch as quickly as it's needed if it's an emergency and we need to go out and fix it because it's a safety hazard which it may very well be we're gonna have to some contingency and just take care of it and we need to come in come back to this council and we need to say let's do it and we pull it out a contingency and we do it and that's that would be my recommendation and then I have some other things but some another another topic so I'll wait till we finish this topic Thank You mayor we talked about our contingency funds and when our city manager got her that's one of the things we started working on and it had a great benefit for us because our bond ratings were pretty low and we have been able to increase some bond ratings and that's one of the main ways our bond rating improved is that they saw we were fiscally conservative and doing the right things any I did just about refinancing our bonds that we had when we we got a much better bond rating how many millions would saved mayor members of the council overall including the water and sewer utility we've saved approximately 75 million by refinancing debt so that's my point we have done a lot of smart things as working with our employees to even to save that 75 million and now well fortunately cuz we have some money in reserves that we can step in and start repairing things and things are looking great in Glendale thank you Mary yeah thank you I appreciate your effort to look at ways innovative ways to solve some of the funding issues on our parks but I consider the consolidation of parks and perhaps removing some that are duplicate if almost the third rail of politics there is no way that I would support any kind of discussion of that issue it will it will set community upon community if the suggestion was even made to remove a small park pocket park from an area so I I personally do not want to go down that road I think that one issue that we all kind of skirt around that we have to keep in mind is this our city through decisions made previously part of which I was I was part of them some of them I was reluctantly not part of but the point is is that we are encumbered with something that no other city has and that's 35 million dollars worth of debt that has to be paid every year our problem is is debt capacity and where do we find additional debt capacity to do the bonding that we need to do for all of these issues that have been deferred for so long I think mr. Phelps's approach is a positive step in that direction the more Economic Development we can encourage throughout the city no matter where it is that generates revenue of any sort is what's going to dig us out of the hole of a thirty-five million dollar annual bill to pay off the existent debt that we have so I would encourage all of Council that unless there is something that is atrociously wrong with development projects as they come forward if you can look at how they will benefit the city financially we need to take strong looks at that aspect of development projects as they come forward do they benefit the city financially because everyone every new development project that is accepted helps us to find the money to pay our park maintenance to pay for Street maintenance to do all the the wish lists that we have all accumulated and that we know that the city he's desperately to attend to Thank You bear have a consensus VIP there I had one more item that I wanted to bring up under the solid waste and I've had some communications with a smart ankle on this one of the biggest concerns that my citizens bring to me on a regular basis is street-sweeping we have we cut back on our street sweeping and now we're back up to I think every other month or maybe maybe a little more often than that but we're not back to doing our street street sweeping every month after well trash pickup and in the CIP we had a carryover for replacing street sweepers of 267,000 but no no allocation until 2024 which wouldn't get us up to where we need to be if we're planning to get to a you know street sweeping after every bulk trash pickup and and it is real it is a big issue I think for the citizens the the streets as you know we have one of the best bulk pick up trash system in the entire county I believe and as a result of that because we have that every month the streets get littered and then you always leave a little bit of debris behind and it does deteriorate the looks of our neighborhood and I think this it's it's a priority that we should consider by this council as to making that happen to get back to the monthly sweeping after bulk trash and I'd like maybe mr. white ankle can come up and kind of explain what's going on with that and tell us where we're at with getting our street sweeping completed on a monthly basis mayor councilmembers vice mayor melon our last year through the budget process and the solid waste division increased sweeping from doing it quarterly or four times a year on residential streets to doing it every other month as you stated it's what our residents are asking for but to quote somebody else who already said this morning they're asking city staff to under promise and over deliver our staff had looked at could we increase it to monthly this upcoming budget year and we did not put that forward as a supplemental because currently we're unable to buy street sweepers so if I had proposed it in the budget and council approved it we wouldn't be able to implement it and that's the last thing I think we want to do is tell our residents we can do this when we actually can't so we are closely watching what it would take to get an additional street sweeper in we've been very successful in getting them grant funded in the past but because of the way they've changed the grant funding you've noticed we do have a carryover we weren't able to get the one that we'd planned current budget year that's we've deferred that into next year through carryover we're still looking at getting that additional street sweeper when we get that one we'll have a better idea when we can then implement and go to a monthly street-sweeping schedule and so I would suggest that we look at that as a next year supplemental will riad the om costs as well as the equipment costs into the budget and if we can at that time deliver on that request but at the current time we could not do it so we did not put it forward okay thank you thank you mayor again I appreciate that I would definitely like to put it back into the budget as a supplemental as soon as we feel that we can accomplish it mr Turner Thank You mayor Mishima thinkö before you get too far from the mic while we're on the subject and I'm I'm glad the councilmember amount I brought it up it's one that I hear fairly often from my constituents and and a monthly basis from one of them and I don't disagree with him Oh could you describe our street-sweeping program a little bit better how many sweepers we have are they out every day by and if we were to do it more frequently we would not only need an additional at least one or more pieces of equipment but we would also need additional employees it would be my question you give us in our residence a little bit of a permit on that mayor and council members accounts member pturner I'm not sure I can answer all those questions off the top of my head I can tell you we currently sweep all our arterioles so the main streets you know 59th Avenue 67 Yubel those are done monthly a residential we increased the frequency last July from going quarterly to every other month I'm not exactly sure the number of sweepers off the top of my head nor the employees but you are correct it would not be just a equipment purchase it would also be employees and I don't have that model with me to tell you know how many employees would be looking at if it's one or multiple or the number of sweepers but we could get back to you with that information mayor of Mooseport Inc oh thanks yeah if a little memo describing that program would be helpful to me and maybe you know other council members that appreciate it but is it fair to say that our the sweepers that we do have are out are deployed on a daily basis throughout the month mayor and council members consummatory yes we work Monday through Friday street-sweeping you'll typically not see the Archos reaper during the street he does work a night shift when there's less traffic out but we do the residential streets during the day so the equipment is out every day and the employees are out every day thank you okay consensus on CIP what do you have a consensus what else do you wait we have one more slide I was gonna say mayor members of the council that brings us to the second to the last side slide of the presentation with the consensus on the operating budget and the capital improvement program the total budget appropriation for fiscal year 2021 is 7 seven million dollars the operating budget is four hundred and forty four million CIP one hundred and seventy five million debt is eighty seven million and contingency of 41 million and the last slide is an update to the budget calendar it just lets you know that the next time we will be seeing the budget is on May 26th a week from today for tentative budget adoption and that concludes our presentation all right well thank you so much we do have all right I just say we I understand that lunch is being provided next door for anybody that I choose to stay with that ordering thank you