well good evening Geralt directors of the board superintendent Amoroso I am really happy tonight to be able to share information from a wonderful program that we just finished last week it's our second year doing this and we look forward to many more years being able to offer this opportunity to our teachers this is called the teacher externship and actually this is a research-based program it's offered in collaboration between our business education network which is our Burnsville Chamber of Commerce and the school district and it's supported greatly by the greater Twin Cities United Way what we try to do is have our teachers experience all aspects of the workplace through the different pathways that we offer at our schools and so we look at the four different career fields choose businesses within our community that represent those career fields and then our teachers are able to spend three hours in each of those businesses learning from the people who work in those businesses so that as they are then working with students they're able to bring back those experiences the skills and knowledge that they have obtained and the stories that they've seen and learned to be able to make learning relevant so when a student is in a particular pathway they're just exploring or really focusing on that pathway they are able to bring added information to that student help guide them through their journey in our system and then on to their next levels of Education to pursue their dreams and right now I think we'll have a video I could show pictures and I could share quotes but I think our teachers share information better than I ever could so thanks to Westray for calling together a lot of information for us and preparing an excellent video that I hope we'll be able to use many times over teachers from our high school got the opportunity to visit quite a few businesses in the furnace cell area to kind of see what their needs are the businesses owners own copy center Firefly credit union and then here at the the Best Western so we met with different employees from all different job types in their organization from entry-level positions up to vice presidents and executives one thing that I learned that was pretty surprising was this is the number of different types of jobs each of those businesses is offered not just the types of jobs but also the variety of training and education level from like very entry level jobs - obviously jobs at demand require pretty high levels of education so many of the employers in our community offer on the job training and tuition reimbursement to kind of see their care for helping their employees grow in education and being able to move up within a company was something that I found really encouraging and some of our students all of the companies are very passionate about helping our students and it was really awesome to see that I can see a clear path for our students to have really great employment and get their education at the same time I look just court teachers and all teachers in general have just a great opportunity to teach just three basic skills that certainly are important for school but also apply to you everyday life how to do group work being able to talk with people whether you are talking with your boss whether you're talking with the customer having those communication skills it's a good reminder of teaching students more about those job skills they need in my math classroom and really encouraged and motivated to mention these things we're gonna work on workplace skills and soft skills all that can happen and I can still cover their curriculum at the same time so having a core teachers aware of what those skills are and how we can kind of help students develop them are just gonna make them better potential employees in the future and so again I think it's something that all of us could be regardless of what we teach this program is valuable because then it shows me some of the opportunities available and it teaches me about some of the job types that I perhaps didn't even know existed because here are your opportunities after you graduate like maybe you're not a school person but here are some opportunities which I would have been able to speak on a lot of those different opportunities before this experience this was really eye-opening to actually step into the businesses that are kids will hopefully be going to work for it we need as teachers to remember the the workforce your kind of get them ready for what it looks like now because it looks different and what we were told and what we know is kind of shifting and changing so I think it really helps teachers remember the why it's been a great a great week a great opportunity to make connections with some of these different businesses and I'm just excited with some of the potential opportunities these connections will provide this yeah just kind of lit another fire in me about why I'm a teacher I hope that all of the people who work in this school can can do this at some point in their career because it was it was really so as the rest of the presentation is coming up the teachers who participated in this experience they're going to be bringing back a lot to their classrooms they are going to be sharing what they learned to their knowledge with both their students and with their peers they will also be working they will be bringing in guest lectures inviting a lot of these contacts that they made for people in the field to come in and lecture in their classrooms so one of the examples that I was at actually during this visit was a graphic design artist and she was actually sharing how much she used math in the work that she does and our math teacher was just absolutely astounded well graphic arts and math how does that go together so it's really impactful when a graphic artist can come into a math classroom and talk about the kinds of math that are being used when that teacher is actually teaching those concepts in that at that time they'll be working on special projects as well and those special projects include creating a local business panel for staff so that staff can hear about the different kinds of opportunities from entry mid and executive level the education that's needed and the skills needed to be successful in the variety of careers and then also developing warm up lessons on core skills and when we're talking about the core skills the core skills that our teachers were looking for during this experience were attendance and punctuality motivation and initiative communication teamwork and collaboration critical thinking and problem-solving and workplace culture policy and safety so all of these skills that are absolutely critical for success in the workplace are also actually success skills in the classroom so I do want to just give a huge thanks to our business partners who participated open their doors and shared their staffs time with our teachers so that they could learn new spaces Fairview cornerstone copy center best western premiere Collins aerospace and Firefly credit union and of course to our partners the Burnsville Chamber of Commerce and the greater Twin Cities United Way and also I would be remiss if I didn't thank our teachers because it was through their willingness and interest in participating and their insatiable curiosity that so many questions were asked and so many questions that I never would have thought of were asked so I really appreciated their time and energy and passion in this project as well thank you thank you board members questions are kind of director shots Thank You Kathy it's um that's so exciting what they're doing I'm so glad they got so much out of it so this is the second year of this program right is this our that's the same businesses that were visited last year the same businesses as last year except the Firefly credit union was a new addition thank you any other questions or comments No now how many I'm gonna put you on the spot how many teachers did the externship last year so last year we had four teachers for teachers this year we had eight teachers and because of an illness one teacher needed to drop out so we finished with seven great it just it sounds like a really great opportunity and I know having visited with the president of the chamber she had really positive feedback from the from the businesses and just you know appreciative of the teachers coming in and I know we're all thrilled about making new connections for our teachers on behalf of students so this is just really exciting thank you thank you for your support next I would like to invite Jen Bork eucom coordinator Kelly Smith and Tracy Hebert I hope I'm pronouncing that correctly we are going to receive a report on qcomp welcome you sure cherrylle superintendent Amoroso and board directors I'm here to present the cucumber review report and I am Jennifer Bohr I am a teacher on special assignment so I currently serve as a continuous improvement coach at Eagle Ridge Middle School and our qcomp coordinator and I'm excited tonight we're doing a little different format than we've done the last couple years I brought one of our continuous improvement coaches Kelly Smith who is also a teacher on special assignment and a first-grade teacher from Hidden Valley Tracy Heber and I this morning as I was thinking about introducing us this was not intentional but I realized that all three of us are Burnsville lifers as we like to call ourselves so all three of us went to Burnsville schools our entire career and have been teaching here our entire career so it just it was exciting for me to think about Kelly went through William burns Skye Oakes Nichol it's and graduated from the high school I went through William Byrne Medcalf and graduated from the high school and Tracy was that su Trail Medcalf and graduated from the high school and they've both had their kids go through the district so you have three teachers in front of you who are very passionate about the work and students of your district so I'm gonna start and I'm gonna keep my part really really short and let them really share some of the good work that's happening so I'm gonna give you an overview of the review process and hopefully I know we had I was here this winter to present to you what is Q comp or prope in our district and it was one of those blizzard nights and I know not everybody made it so you might not have as much of a background as far as what is Q comp or prope but the report that you have in front of you has a lot of details in it really the purpose of the review is to look at the four core components of Q comp which are career advancement options job embedded PD teacher evaluation and our performance pay an alternative salary schedule what we really want to do is determine implementation fidelity and impact on instruction and student achievement so we really look at each of those core components and say are we implementing what we said we're going to with fidelity and what impact is it having on instruction and achievement it's really for us and the state has said this too it really is an internal look at what's working well and what do we need to improve and I think we are all our title indicates continuous improvement coaches and that's what we believe in is how can we continue to improve on what we're doing and find what's going well next I'll just share with you the site's reviewed so MDE requires a district of our size to review five sites so we every about four to five years we review all sites to get a really complete picture of what's happening and in those in-between years we just review five sites so we get a spot check of where are we at and so this was a spot check here we're planning for this coming year to be a review all sites and it's really because we're planning on some big just kind of overhauls it and just looking at how can we do things better this year so we want to review all sites so this year the five sites that we reviewed were Harriet Bishop Neil Nicollet middle school the high school always wins because we have to review part of the high school every year so we select a group from the high school every year so that the high school does not have to be reviewed in whole every year so the the groups that we did this year were kind of other areas we've reviewed all content areas over the last few years so we took areas like councilors some of the special ed teams some of the e-elt and those are the sites we reviewed or the groups and then Baz was our fifth site and then the data we collect as part of this at each of those sites that I just mentioned we do a staff survey so the survey from just those locations are surveyed so this year it was given to 150 teachers and we had 137 responses so we had a 91 percent response rate so we feel very good about the data that we collected being representative of the sites we also do a CT interview and observation so at those sites we go in and observe collaborative teams doing their work and then we review their notes from the last several meetings we an interview administrators at the sites and then we interview building leadership team or building or BL team members at each of those sites and then we get together as coaches and we compile all of that data and write the report that you have received so I'm going to share with you just in general because you have to report in front of you really overall impact what we have found is that most staff and a lot of this is perception to most staff feel that collaborative teamwork positively impacts their instruction and student achievement so they feel that what they're doing is making a difference most staff feel that the observation and a value in prate valuation process has a moderate to high impact on their professional practice so when they have their there choices we have most and it's usually in the 80% range saying that this does impact their practice and then finally what we really know is that when training is provided for those career ladder positions which are building leadership team members and continuous improvement coaches that those leaders feel that it's easier to fulfill the job responsibilities based on all of the data we made some recommendations one of them was to provide leadership training to building leadership team members specifically tied to their role as mentors this has been a weakness for years we are new teachers do not feel supported and so we we have actually already started to put this in place so when I talk about kind of an overhaul this spring we had three teachers read a book called supporting new teachers and they took that book and put it into a presentation to start training our building leadership team members on what it looks like to support new teachers so we're hopeful that we will start hearing better feedback from our new teachers about how they're feeling supported the second recommendation was to create tighter expectations around BLT retreat days the building leadership teams have three days throughout the year where they really have time to focus on their sip their school improvement plan and what we're recommending is that we really put that plan do study act cycle into practice and make it make some tight expectations around what all sites are doing focusing on their school improvement plan getting their building leadership team into classrooms to see what's happening and then really reflecting on what next steps would be and that's work that we just looked at with leaders these last two days in leadership Academy and then our final recommendation big recommendation was to develop collaborative collaborative team modules focusing on the essential elements of job embedded PD to provide tools for collaborative teams as they continuously work to impact student achievement so again just realizing that people feel the work they're doing is having an Packt but we are not always seeing the student achievement gains when we look at standardized tests and so we put together some kind of a CT reboot that just looks at through MDE resources and adaptive schools resources how can we help our teams and support our teams so that they can be doing work that has a has a greater impact so what I'm most excited for you here to hear tonight is from Kelly and Tracy I've heard other qcomp coordinators do this and I was excited to bring Kelly and Tracy and to put some something besides numbers to the face of Q comp and Pro pay what you see every year is a report that has a lot of percentages but that's really not what the work we do is about so Kelly and Tracy are gonna share with you the work they've done as a coach and as a teacher and some of the results that they've done thank you for the opportunity to share one of the roles of a continuous improvement coaches to support the school improvement plans with professional development this year at Hidden Valley Christine Black supported the idea of a book study of me leaning a book study using the book culturally responsive teaching in the brain by Sarita Hammond I put that out to staff and 38 people voluntarily joined that book study that for this year which was really awesome we met four times before or after school we found great value and learning and discussing together and I would say that in each of my observations some some part of the book came up in discussion and in reflection Sarita Hammond the author is now in the board of the Center for the collaborative classroom which is the nonprofit company that created our new literacy curriculum each person that we work with us coaches writes an end of your professional learning plan reflection and many of the people at Hidden Valley wrote about the impact that this book and discussions had on their work you'll hear about that in just a second one of the people that I've had the honor of working with is Tracy Hebert Tracy's been teaching at Hidden Valley since 2002 her homeschool you heard her kids also went there she's an adjunct professor at Crown College also in elementary education enter education and she supervised many students as a student each and is giving since the opportunity to teach in a diverse setting she's passionate about bringing in student teachers that reflect the students at Hidden Valley and they see her she's going to have to Somali student teachers with her this in the fall and in the spring from Metro State I think study for professional development is actually a very impactful way to use our instructional coaches I thought the book was so valuable in showing the why and the how that culturally responsive teaching works to improve student learning that I recommended the book to the department chair at Crown College for all education majors to read in our personal learning plan at the end of the year we summarized what we learned throughout the year and how it impacted our instruction and how it impacted student learning so I will share parts of my reflection with you tonight starting with what I learned the author of our book states that the goal of culturally responsive teaching is to stimulate underperforming students cognitive development and help them become self-directed independent learners she refers to four practices of culturally responsive teaching in her ready for rigor framework the first one is awareness which is the inside-out work of cultural proficiency and understanding how the brain works the second is learning partnerships this is the teacher and the student working together as a team and includes positive mindset and students taking more ownership of their own learning and third is information processing which is finding just the right amount of challenge to stimulate their brain growth using all surely relevant practices explicitly teaching students how to process and organize their new learning than reviewing it practicing applying it within 24 to 48 hours to store it in their long-term memories teachers providing effective feedback causes students brains to rewire and grow the fourth area is community building which is creating an environment that is safe and trusting allows for students voice uses social structures like turnin talks and it builds routines and procedures this fits with our responsive classroom morning meetings and the social-emotional of learning focus of our newly adopted literacy curriculum students in trauma which many of ours are need to feel safe firmed valued and a member of the learning community brains that are in the fight flight mode cannot learn new things next the impact on on my instruction from the things I learned in this book I brought higher order thinking opportunities to all students by using the inquiry method for teaching my math lessons I began each lesson with a problem of the lesson in which students had to solve a problem before I actually taught them how to do it I let them struggle a little bit just to grow their brains and encourage them to connect it to what things they already knew and then they explained how they saw the problem to their desk buddy and then I called on students to come up and share their thinking with the class the authors stressed that we need to provide experiences and which students have to engage in a complex task such as completing a puzzle a lot of our students don't do those things very much at home anymore this year I made it a priority to go to makerspace so that students had the opportunity to build and create and work cooperatively and gain spatial skills I made sure that every student had a one-on-one conference during each reading unit so that I could provide encouragement and feedback I made a point to use stories and songs to reinforce their learning since many of my students come from aural cultural backgrounds I made morning meeting a priority every day to build my classroom community with a greeting sharing of fun activity and messages that encouraged positive mindset finally the impact on student learning our Hidden Valley School Improvement goal for reading was that 65% of students would meet or exceed their map target score and 96% of my students met or exceeded their goal all about one student our goal for math was 62 percent of students would meet or exceed their map target goal and a hundred percent of my students exceeded their math goal thank you so much for the opportunity to share with you tonight you can read more examples in my end-of-the-year reflection that is included in your handouts thanks Tracy and so exciting we're leaving you with the handouts as tracy said her professional learning plan and end of your reflection I also am including Hammonds ready for rigor framework and a chart called the warm demander which is a piece of new learning that wasn't put an important part of our discussions and was woven into several of the observations that I did with the permission of Christine and Bethany Van Osdol the sisa coordinator I'm going to read to you I'm going to leap leap with a or end with a an email that Bethany sent Christine and Christine's shared it with the staff at Hidden Valley she said Christine I'm revisiting culturally responsive teaching in the brain it is not lost on me that you're building did an extensive book study on this book has the highest diversity in the district or close to and made the most growth this year rock on my friend thank you awesome thank you very much so thank you the last slide just has the links to the actual report the review planning process that we complete and then the link to MDE with further information on cucumber okay thank you very much board members are there any questions or comments dr. Miller first of all thank you to the three of you for coming here this evening and you know thank you for everything you guys putting into this program it's continuously I am amazed by the amount of effort that goes into what you guys are doing and the results that we're seeing from it it's fantastic you know you're taking a minimal state requirement and turning it around and turning it into an asset for the district and I really really appreciate that I know that we have over the time and probably will in the future continue to have some challenging conversations about other aspects of the program but don't ever confuse that with the the understanding that the results you guys are generating are amazing so thank you very much thanks dr. Correa just in addition to that it's the qualitative things that aren't measured in the newspaper but you see it daily I wish we could just you know put it up on bulletin boards and things like that and we can't but you see the qualitative growth and and that's what we want to we want good solid citizens who are going to grow up and be good quality citizens so thank you for your work wonderful report director shots thank you that was really interesting so I have a couple questions did you say that Hidden Valley was one of the sites that you didn't review Hidden Valley wasn't one of the saying okay so really curious you know what the what the impact would be because we already have most people who feel that this is that that the work that you do is helpful in in their work and in their job and improving the work that they do and so I'd be curious how now the how the book you know the book review and the book work that you've done how that would improve you know even further you know or is for this that we're not doing the five sites that we're not doing every aside from the five sites right now I'm gonna say again the sites that were not reviewing every year yeah if they would you know if there were an opportunity for that kind of that kind of review and study and absorption of the lessons and in that kind of book work if that would serve then to kind of fill in some of the some of the professional development you know that we would that we'd like to see you know in the other sites you know that you don't see so it was really interesting as a great idea to to to find a book that really spoke to what we're trying to do and the work that you're trying to do with teachers and clearly it was very much spoke to the teachers I'm at Hidden Valley as well so well then any other comments I have a couple first in looking through the report I noticed that the deadline was June 15th and I know were past that so not wanting to get into the weeds about the why but would it be possible would it make sense for us simply to hardwire this presentation into the last meeting of May so that then we can all be assured that whether something happens at the end of May and we need to push it to June or you know that we that that would not be yes okay good a new we will do that and then we'll know that we've got those two those two meetings to get it done awesome thank you and I guess I it's interesting I'm I'm kind of conflicted always around prope because for six years I've sat here and each year we receive a report and I am so hopeful because the work that you guys are doing is awesome the mentoring is so important the coaching is important and our teachers need to feel confident in what they're doing and they need to feel supported my challenge is that each year we also here we're going to make it you know we're going to make a difference with the students we're going to make a difference with the students this year we're hearing it and I am just so thrilled I guess my challenge is how can we do better with prope across the district because it has been six years and our taxpayers are paying an awful lot for this program and we're finally and I'm hoping that this is just you know again I will be hopeful as I have in the past six years that this is really getting traction and I think to Darcys point the selection of the book really aligns nicely with everything that we're trying to do and maybe maybe that is you know part of the success in addition to the obviously the dedication and all the time that you guys are putting in but we really need to look at those those clues for where prope has been successful where the money is targeted at making a difference for our students and we know that our budget is you know it has been a challenge it will continue to be a challenge and we're all here for our students so you know I won't I I won't compare us to other districts that might have slightly different programs and different payouts then than we do but I certainly believe that there's more that we can be doing clearly coaching mentoring is is solid some of the other elements of prope as director Miller pointed out we're going to have to have some tough conversations because we need to move the dial for our students and it it can't just be in one classroom here in one classroom they're so mixed love but I really appreciate everything that you guys are doing and I know you're just working so hard on behalf of our students so thank you alright next turning to committee reports we will start with Director courier chair of the policy review committee thank you mm-hmm the policy review committee did meet this week on Tuesday and because it was dr. Mitchell's last time with us we let her go first she presented three policies with changes the first one 613 graduation requirements that will go back to staff for further work and come back to our committee in August she presented to others 616 School District system accountability and 105 equity access and excellence in education those will come to us in August for our approval for a first reading after she completed that we did send her on her way and with our best wishes then we reviewed the following policies with changes Brian Gerson presented student attendance 503 Lisa Reiter presented 901 Community Education and Aaron tinkin Berg presented 903 visitors to school district buildings and sites and 906 community notification of sex offenders these will come to us as a school board for a first reading in August and that concludes my report thank you dr. carrion you're welcome negotiations director shots there is no report at this time very well thank you legislative committee director Miller there is no report at this time thank you student performance and achievement committee committee of the whole as a reminder to folks in our audience we have a workshop planned in August to discuss and receive information on the world's best workforce third-grade reading results and then looking at other board assignments du board members have anything to report back from your other assignments no all right first on our business the business portion of our agenda the consent agenda although board action is required it is generally unnecessary to hold discussion on these items in the event a board member wishes to discuss an item that item will be moved for separate consideration I are there any items to be moved for discussion hearing none I will take a motion to approve the consent agenda so moved moved by director Chester second second second it by director Miller all those in favor please signify by saying aye aye opposed nay and the motion carries new business we will start with Lisa writer executive director of business services we're being asked to approve the committed fund balance for FY 19 welcome Lisa good evening as is typical at this time of year right before we have you approved the adopted budget for the coming year we need to refocus a little bit on the current year and establish the board's commitment of what it is that you would like to see committed in the fund balances moving into our audit cycle therefore what this recommendation is referring to is the current school year and as we perform the audit what it is that the board is approving to be committed as you can see by the recommendation the areas that are suggested are the areas of Pro pay as well as then our site and Department carryovers that we do carry calculations with so this is a typical recommendation that's being made to the board and I'm in an annual basis and it is required that it is done prior to the end of the school year for the process of our audit then knowing exactly the board's decision regarding it is this is an area that for it to be committed it requires our board to make that decision and so that's why it's before you the recommendation is that the Board of Education approves the commitment of fund balance for fiscal year 2019 to include fund balance resulting from carryover funds and prope funds I will take a motion moved by director shot second seconded by director Hume questions or discussion hearing none all those in favor of approving this recommendation please signify by saying aye aye opposed nay the motion carries staying with Lisa we're being asked to approve FY 2008 thank you I'm gonna run through a PowerPoint very quickly for those who are viewing our meeting this evening on an annual basis the board is required to adopt a budget for the coming fiscal year by June 30th and so this PowerPoint is pointing out the highlight it does include a proposed budget for all of our funds it is based on the Board of Education parameters as we have discussed over the past months and it incorporates what we call our budget unit breakdown included our best estimates for our revenues and expenditures and I will note that we always revise our budget at least once a year and and that is typical for school districts typically that revision occurs sometime after you have your new fall numbers and you have your audited figures so that's when we do ours as I mentioned this must be adopted by July 1st and I want to talk a little bit about our budget process so the process that we have used in our district this past year began back in November and our board had met numerous times as you can see on the slide of the dates that there were discussions regarding our budget process and/or what it was that had been determined from staff and administration as to what were recommendations with a final discussion on March 14th of those particular line items those line items have been since been incorporated into the line-item budget which produced the totals that you see tonight before you in addition to the board's work on the budget we had input and processes that were performed with our teams as we mentioned November is when we began this with our principals and directors brainstorming adjustment categories we had an online input forum that was open to the public for them to provide that information to us as well as a public hearing for us to hear from people that was held on February 13th and then also in addition beginning in January our superintendent leadership team met and discussed various different conversations around the status of various line items and and impact of various items on the list so that we could make sure that we were bringing forward a budget assumption list that would make sense yes I just like to add because it was an important step that the first week of January I believe was the first week of January we had meetings in all of our schools to ask for ideas from all of our staff directly as well so I just wanted to point that out because our staff did have input during that week thing Thanks oh here it is staff meetings that happened to the first week in January in addition then the administration moved forward then to complete the line-item budget using these staffing assumptions and that work has been done here in the months of April and May what has there been the result is most most of the budget assumption discussion was around the general fund what you see before you on this slide is not just the general fund but all of our funds so we we typically do do that it's a matter of us making sure that we've got all areas of the budget identified and thought through with regard to the revenues and the expenditures that we can anticipate for the next coming year so that is what you see before us and what is a part of your recommendation are the total revenues and the total expenditure columns that you see listed here as we move into this we're gonna cover a few of these then in a little bit more detail our enrollment history is critical for our development of a budget as that is what your revenue is often based upon and so I do give you a ten year history here including the two last years of estimates this year is still an estimate as we are still fine-tuning our numbers in the system people think well you're done well not necessarily because we do have some programs that you know we just need to get the accounting in for that last week of school as well as the the hourly work that we have worked with our students for what we call extended time that extended time gets put in at the end of the year so we do have our first run in to Mars for the school year it's looking promising and the fact that we're going to meet the totals that we had talked about but we still have a little bit of missing information that's that's being completed as we move forward we have our general fund assumptions and the staffing ratio is also very critical for our expenditure budget as we build that the elementary as you can see for the nineteen twenty year is still continues to be the twenty four point five our ratio used in planning our middle school and our senior high moved up to each I do give you the information for ten years here as well next I want to talk a little bit about some of the assumptions used the general education formula we did use 6,000 438 for that amount as I mentioned the class sizes of twenty four point five to one at the elementary has meant a range of anywhere from twenty to thirty two in class sizes depending upon their grade levels and pending pam buildings our secondary class size targeted you know the process of using thirty five to thirty eight to one is used at the secondary level and i just want to make mention that is just classroom and it doesn't necessarily include all the other support services so as an example you see noted here for the high school for example if we were to consider the supports outside of the classroom and the additional supports available at the high school we are talking about a ratio a student to staff ratio of actually 17 point one to one so i just want to point that out because there is distinction there on our general fund assumptions for enrollment there is a decrease of one hundred eighty nine students that we have assumed in our projections for nineteen twenty we have assumed an opah which is other post-employment benefits and that transfer comes from our trust fund over to the fun one for 437,000 one ninety one has been used in the budget and a three and a half percent increase on health insurance premium and 1% increase --until insurance premium has been assumed so as we talk about the general fund which is the majority of our dollars you will see then that I've got an adopted budget column a revised budget column and then the adopted for FY twenty and compare those and see how those look the fund balance breakdown categories that you see down below those are assumptions at this point in time with regard to where we believe those line items are going to come in for what's restricted money what's committed and what's unassigned our focus is on the unassigned fund balance that's where the dollars are that are available for us to however we may need to and there's no restrictions on them and so with regard to that you can see where a year ago you were adapting a budget and 8% unassigned fund balance around ten point three point three million dollars unassigned where we're projecting now for FY 2008 million dollar unassigned fund balance which calculates out to about six point two one percent and that is six point two one percent of our total expenditures so this is our one-page summary eyes oftentimes refer to this kind of a page as a current reality and so we use this format typically as we go so we can kind of compare and contrast various different points in time and it is updated based on the information at that point in time we're gonna now look at a few pie graphs regarding our general fund the first one here is our revenue for the adopted budget of 129 million 196 thousand to three hundred ninety eight dollars and as you can see here we have fifty-seven percent of our revenue coming in from general state aid with another fourteen percent from the state categorical aid federal aid is around three percent our property taxes from our taxpayers is twenty three percent of our revenue and other local revenue is three percent on the expenditure side we're breaking this expenditure budget down by program and so you can see the various different areas of instruction instruction is sixty four percent down and most of that blue there that you see and I just want to point out that that also then you should include the instructional pupil support which is the purple over on the upper right and that's 12 percent so in total you got about seventy six percent that is of our staff budget excuse me for program area that is solely in working with our kids and then you have the district support services which is like the business office and things of that nature you have admin of four percent of operations and maintenance of seven you have fixed costs capital facilities long-term facility maintenance which is our deferred maintenance program and our transportation at six percent we're going to take a look at the expenditures now by object mention which is kind of like okay so you've got these expenditures but how exactly are they being spent and so all I want to point out here is we have salaries and wages of 58% and employee benefits of 22 you combine those and you have eighty percent of our budget spent on employees salary wages and benefits other expenditures are one percent capital is 3 percent supplies are 2 percent and our purchase Services is 14 percent moving away from the general fund and over to our food and nutrition finally we begin the projection for 1920 with a beginning fund balance of 960 $3,000 our revenues and expenditures projected for 1920 is a break-even of 1,000 187 nearly breakeven I should say so that would just add slightly to the projected ending fund balance at the end of June 30 2020 in food and nutrition if you were to break down their revenue 64% of the revenue we receive in food and nutrition is federal aid well 5 percent is state aid and the remaining 31 percent are our families paying for the meals and or adults who might be eating meals on the expenditure side in food nutrition breaking this down by what types of expenditures are they here in food nutrition there's only 53 percent that is in salaries and benefits while 39 percent is in your food in milk and you have then general supplies of 3 percent as well so you can see where it's there's the product that also needs to be purchased here in this particular fund moving to the Community Services fund we begin that beginning of the year projected fund balance of 311,000 and our revenues and expenditures are resulting in a projection of adding to the fund balance by 164,000 6:39 and resulting in a four hundred seventy five thousand 784 fund balance for Community Services and when we look at the revenue under Community Services we see the breakdown of about only twenty four percent comes from state aid another twenty four percent comes from our our taxpayers in property taxes 1% comes from federal and the remaining amount comes from fees that our participant participants and patrons are using our paying as they use the services on the expenditure side it is a breakdown here of exactly where are their programs where they spending the money I will note that our school readiness is a is a good chunk as well as the project kids the project kids is a program before and after school care our school-aged youth enrichment is 4% we have a preschool ECFE program of 11% our screening is only around 1% Rab II we have a good program going there at 10% and then overall general community education is the remaining 23% the next slide is talking about capital project fund for us this means the remaining balances that we have in our bond proceeds from the 2015 bond sale and you note that does have the asterisk there and it talks about projected based on balances through June 2018 that's the last date in which we have final numbers that were audited this will get updated as we go through our next audit for June 30 1908 fund balance is going to shift as a result and then I'm gonna be revising the budget to reflect the full amount of what's remaining which will be more exact at that time and our intent no matter what though is to find that we are spending those then by June 30 2020 we need to make sure that the expenditures are within the review and comment approved expenditure areas for debt service this is a fund that we collect the revenues coming from taxpayers that are only available for purposes of paying off the principal and interest on our debt you can use it for no other reason and so as this has funds that we receive more revenue than we do expenditures then it gets collected in a fund balance and in this case you're seeing this year that we're projecting that our nusers slightly less than expenditures but that's where we're using our beginning fund balance to pay off some of those things so the states always asking us what are your payments and then there's a there's a give-and-take there and what they call an excess fund balance that they take back money that we might find so you won't ever see this fund balance getting too large because the state's monitoring that and it's done through the levy process to make sure that the dollars that are received are basically it's less less money of the taxpayers are having to pay because they get the credit you might say for it so that's an ongoing and revolving account I'll say that concludes the conversation of all the various different funds that we have within our budget and what is presented before you tonight there are a few other documents I just want to make mention of that are loaded into the website webpage for anyone to review I'm not going to go through the recommendation in detail as many of the highlights are already identified here in the PowerPoint we just went through but though the recommendation does have a nice narrative for anyone interested in looking at what it is that's included in our in our budget additionally there is a list that is by budget unit for our budget breaking it down so that it's just the general fund and it's showing our public exactly how we're spending those dollars including an FTE amount and the dollar amount so when you're looking at the general fund you can get a real good feel of where those dollars are going and to support that with EFT is listed you'll see that there's also a list of employees by each budget unit so that people can understand you know how many positions that we have in each of those different areas and who's in there so that's available for people to take a look at for more information around our budget we will be revising this coming this next year we produce a book for the board that is the adopted budget book and we will do that during the summer months here and get that out to you but what needs to happen before that is your approval so that if it's okay I'll be the recommendation that the Board of Education approves the 2019 2020 adopted budget providing all funds revenues of 178 million eight hundred sixty-two thousand six hundred forty three and all funds expenditures of 181 million three hundred sixty seven thousand nine hundred ninety-eight thank you Lisa I will take a motion to approve of the adopted budget so moved moved by director Miller second seconded by director Schatz are there any questions Lisa as you pointed out a lot in your presentation a lot of time and effort and conversation and angst has gone into this this budget and I know we all appreciate the work that you and your team have done as well as members of leadership and the input from our staff and input from the community as well so with that all those in favor of approving the budget please signify by saying aye aye opposed nay and the motion carries thank you thank you next I'd like to invite Stacy so by an executive director of Human Resources to the podium we're being asked to approve the proposed revisions andreadd opted the unchanged language in the 2019 2021 terms and condition of employment for the confidential employees welcome Stacy good evening director alt superintendent Amoroso directors bringing for you before you tonight the terms and conditions for our confidential employees we have four employees in this under this policy these are employees that are kind of pulled apart from everybody else because in one way or another they either have access to information that's used for negotiations or sensitive information so this is a as I indicated this is a policy this is not a group that bargains they're not a collective bargaining unit but these are the terms and conditions of employment for them what we're looking at is 1% increase on each year within the ranges for the employees with a two-year increased cost about $11,000 total for all four employees over two years one language item or you may not notice as you were looking through there that I will highlight is with our new skyward system for payroll and Finance employees are set up for pay by a calendar okay and that calendar has to be established for every employee or groups of employees confidential employees and unaffiliated of employees were set up based upon purely Duty days and non Duty days Duty days are the days in which they are paid for Duty days there is no Pig non duty days there is no pain the problem is if your assignment is for 231 Duty days throughout the year there's about 30 other days that we don't know when you're going to take off and if we don't know when you're going to take that time off we can't set into the skyward system 231 Duty days and pay you that way it doesn't join so we have to convert the language folks are still paid on a daily rate of pay based upon the number of Duty days that they're assigned but we set them up on a 261 day calendar it just streamlines it and we call it vacation like what most people are familiar with the difference here is though there is no monetary value for this this is just like non duty time if an employee leaves they don't get paid out for their vacation there's no carryover for vacation that isn't used at the end of the year it's exactly works the same as non duty time it just helps us to use our HR payroll system as it's designed you'll see that in the language here you'll also see it in the language in the next proposal the changes with that okay and the MSBA increase is one point nine nine percent with that and with that okay making the recommendation that the Board of Education approved the proposed revisions and readapt the unchanged language and the tooth in nineteen 2021 terms and conditions of employment for the confidential employees have been apparent school district 191 Thank You Stacey I'll take a motion so moved moved by director courier second seconded by director Hume questions or comments seeing none all those in favor please signify by saying aye aye opposed nay and the motion carries next Thank You Stacy superintendent Amoroso will is a is coming forward to ask us to approve the proposed revisions and readapt the unchanged language in the 2019 2021 terms and conditions of employment for the unaffiliated employees of ISD 191 Thank You gerald yes I'm presenting the recommendation for the just stuck here I'm sorry I pulled up the confidential for the unaffiliated employees and just to remind you of what that is the unaffiliated terms and conditions of employment covers two distinct types of employees one those who have supervisory responsibilities with access to information pertaining to negotiations and non supervisory personnel who do not have a community of interest with unit classifications under Pell run and Pella is the public employees Labor Relations Act and so people are often when they often wonder about this not affiliated when they take a look at the types of positions because there are just so many that are encompassed in this group but that is a very simple explanation of the of the employees that are covered within that as you just approved for the confidential employees basically what changes we have made here there are a couple of just really minor edits that were made the two major changes are the 1 percent and 1 percent increase for the 1920 and the 2021 school years that increased costs totals one hundred and twenty seven thousand seven hundred and fifty and just like the contour of the terms an agreement that you just approved this MSBA increase for salary and benefits from 2019 to 2021 is two point five five percent for this particular employee group so with that there are currently 48 unaffiliated specialists and confidential supervisory employees our terms for this are reviewed and updated have been reviewed and updated on a biannual basis positions under these terms are considered at well at will unless a state license is specifically required under statute and usually someone asks for what position would that be and it happens to be our assistant superintendent position because that does require a state licensed employees under the terms receive salary packages in alignment with comparable positions in other units and are in compliance under state pay equity regulations and as Stacey said we also adjusted the non duty days and our former language to vacation days in order to accommodate our new HR payroll system there is no cost as he explained there is no cost to that change so with that would you like the recommendation so the recommendation is that the Board of Education approved the proposed revisions and readapt the unchanged language in the 2019 through 21 terms and conditions of employment for the unaffiliated employees of independent school district 191 thank you I'll take a motion so moved moved by director courier second seconded by director how eager questions hearing none all those in favor of approving please signify by saying aye aye opposed nay and the motion carries next I'd like to invite dr. Cathy Funston back to the podium we're being asked to approve the Firefly memorandum good evening again in 2016 with vision 191 and the strategic directions around increasing partnership with the community when the high school added the addition to accommodate the ninth students and the remaining 12th students 12th grade students on campus it was a small portion of the building that was carved out to create a partnership with firefly credit union during that time Firefly credit union began partnership a partnership with us in a variety of different ways as well they hire our students as interns during the summer to prepare them to run the credit union during the school year and our students do work the credit union throughout the year providing financial literacy and financial support and banking services to their peers they've also supported a variety of activities in the business management and entrepreneurially around the finance pathways they sponsor activities with our deca clubs like our blood drive which is the most successful blood drive for my memorial blood centers so we have huge kudos from memorial blood centers for that they also work with the business education network and the Burnsville Chamber of Commerce to work with our students on a work based learning program specifically around those core workplace skills that we were talking about when we were when I was sharing the teacher externship information with you when the branch opened we entered into a three-year partnership and an agreement a memorandum of agreement on how that particular space would be used and how we would partner in using that space both as a branch of Firefly credit union open to the public and also for the services of our students and staff that term has ended and I'd like to propose that we extend it for another three years so with that I would like to read the recommend datian that the board approves the memorandum of agreement with Firefly Federal Credit Union and authorizes Lisa writer executive director of business services to sign the agreement on behalf of ISD 1 9 1 Thank You Kathy I will take a motion to approve the recommendations moved by director shot second second second did by director Chester questions dr. Hume you didn't say anything about any changes or is this the same essentially the same as the last time it is essentially the same the one difference is that the hours of operation of the branch at the high school will be a little bit different through the three years that the branch has been opened the students who manned the branch and the Firefly employees have found that students don't really come to school at 7 o'clock in the morning to be able to Bank so they are closing that service before school however it will remain open Monday through Friday through Friday from 2:30 to 4:00 for student access and support by their peers for their financial services thank you any other questions hearing none all those in favor of approving this memorandum of agreement please signify by saying aye aye opposed nay and the motion carries thank you Kathy I'm going to invite brain Gorsuch assistant superintendent to the podium we are being asked to approve the 2019 2020 student handbook welcome thank you madam chair board members and superintendent Amoroso yes I'm here to request approval of the student handbook for the 2019 20 school year there are only minor changes from a process perspective this is something that I worked on with our building principals certainly when issues come up related to Student Handbook they're on the front line of the ones who would know if there are specific things that are you know missing or otherwise not supporting their needs on a regular basis there are only minor changes summarized as certainly a new welcome from superintendent dr. battle we do have a couple of additional policy additions or small summaries that are added to that that came as a direct result of some of the board policy committee work that in the review of those policies believe that those did belong in our student handbook and then some additional new language based on the approval of the flexible learning plan starting with the 1920 school year has also been added to our handbook outside of that these changes are the same or I'm sorry the handbook is the same a consistent with the past my understanding and visiting with our principals was that there was some major revisions done maybe two or three years ago to our handbook and felt very comfortable with how that has functioned for their needs so again in absence of that I would be looking for a recommendation to approve that dead handbook okay thank you very much I'll take a motion to approve the handbook moved by a director shot second seconded by director Miller questions hearing none all those in favor of approving the Student Handbook please signify by saying aye aye opposed nay and the motion carries thank you returning to Stacey's ovine we are being asked to adopt a resolution relating to the termination and non-renewal of teaching contracts of probationary certified personnel at the close of the 2018 2019 school year welcome back thank you we don't like doing it this but it isn't unusual so before the end of the month of June we are required if we have any more releases for our probationary staff that we take formal action for that as the principals go through their staffing and their needs for their buildings the one one of the individuals kind of burped up and still needing a reduction as far as the FTE because we won't need that subject area for at least one class period at one of the middles schools so with that it is the recommendation that the Board of Education adopt following resolution be it resolved by the Board of Education of benefit school district 1 91% to Minnesota Statutes 122 a deferral that the teaching contracts of the following license probationary teachers in infant school district 191 be terminated at the end of the 2018 2019 school year we have further resolved that written notices sent to said teachers regarding termination and non-renewal of his or her contract as provided by law thank you I'll take a motion so moved by director courier second seconded by director Hume questions director courier does this have to be a roll call I don't believe so any other questions okay all those in favor of approving the recommendation please signify by saying aye aye opposed nay motion carries and we have a hidden agenda item to recognize superintendent Amoroso final board meeting of her career we couldn't let you go without recognition so we'll let you go first well I didn't know there was a hidden agenda item but I was hoping I would have a chance to say something I appreciate the board indulging me with just a moment here in to reflect on my time in district 191 I am very very proud of what we've accomplished over the 6 years that I've been here I could keep you here until tomorrow probably listing all the things I've thought of that that we have done in six years from things like the musicals that have been produced to procedures we've put in place I mean just it runs the gamut but some of the major things that I think of first of all and obviously is what we've done 191 which was to redesign our school district to better meet the needs of our students and that encompasses almost every category of changes that we could probably talk about you know to instructional technology grade reconfiguration student-centered programming and instruction updated facilities to enable us that are conducive to that new programming our pathway opportunities and really a focus on student engagement and our staff student relationships we've also really made a commitment to cultural proficiency in developing cultural proficiency I wrap around student supports I just think about what we have today that we didn't have six years ago in those wraparound student supports where we've created those teams of our counselors social workers our school psychologists our culture liaisons and I'm so proud of that and from a curricular standpoint our new k-12 literacy a pre k12 literacy framework and other curricular implementations that I know are coming down the road this coming year these are just a few of the things I think about our work over the last few years we've faced our challenges as the districts still transitioning from one phase of its life to another change can be difficult and there can be conflict when there are a conflict and challenges it's difficult for me as a superintendent not to take some of those things personally that's who I am I'm proud enough about our district and I care enough to be hurt when someone says something false or damaging about our schools I'm proud that when we get bad news it keeps me up at night because it means I care and and that my passion is there but it's all been worth it and there are two main reasons for that first and most importantly we are making a difference for our students secondly I treasure the relationships that I've made the people who have impacted me and the memories that I carry I can't thank enough the people who have been on this journey with me staff who have welcomed me and supported our work administrators willing to learn and take risks parents who are so passionate about their children's education and well-being community members and organizations who have partnered with me and our schools and our board members who have trusted the work that we have been doing over the past six years and supported us in our efforts to redesign our district and to ensure our mission of each student's future ready community strong I can't thank you enough to have had the opportunity to work on behalf of the 191 community thank you Thank You Cindy board members um do you have any comments of your own each of us gets a comment if we wish yes thanks a lot and this really helps me understand [Music] any other dr. Miller well Cindy thank you very much I I don't know of any other role out there where you have seven bosses that all right far arm's length but suddenly at your side when you least wanted it probably but at the same time you're the face of the organization and answerable to massive amount of employees and and the results of a group of students and you've excelled at this so thank you it has been an honor working with you it it has always been for me a mark of the success of the relationship that you can manage kind of two sides you're dealing with all the end your real job the internal stuff and then us on the other side who and you have always been great at being either immediately on the phone or quickly calling back you've communicated in advance things so we don't have to call you all the time and that's been I've found that to be a huge asset and so thank you you I think forever and ever the role of a superintendent will always probably go unrecognized in the community for the amount of time that you put in the four o'clock calls to determine whether to cancel school or not 4:00 a.m. yes yes I'm sorry I was thought that was a yes and then here at you know eleven twelve o'clock at night one sometimes when our board meetings call that late so thank you for everything it's been great Thank You Leslie I know I've only got to known you for a short time being a short time board member but part of the reason why I ran is for a voice of special ed and just in the last few years just the changes and modifications and improvements in special ed knowing that that was a large part of your influence I want to say thank you thank you Scott as another one of the newbies I think one thing that I've noticed in probably every conversation we've had no matter what the issue was no matter how everything we've talked about every decision that I feel like you and I have talked about it was very apparent that your priority your number-one priority in making any decision was what's best for our students and I think that's so important that yes there are many other constituents that we are responsible for but at the end of the day we are here to educate students and that was always very apparent to me that is where you are 100% that is your number one priority so I appreciate that and thank you [Laughter] thank you so much for all your information and leadership and guidance these past few months and I'm getting to know you also on a personal level has been really great and I'm very excited for you to be able to relax and enjoy not coming here every day and the 4 a.m. snow day calls and I bet you won't miss that too much okay that's good [Laughter] I should take bets out there in the studio audience out there and how long you're going to sleep in like you've been telling thank you for of course your tireless work for our district I have certainly appreciated your effort and your tireless work for the students of our district and and our candid conversations I've always been impressed course you were in English teachers so that gives you that edge your vocabulary your memory you know remember I'm the oldest one on the board so you know I but man any committee meeting you were in man you had a response right away and I'm I'm going through my brain you know oh where did that come from you know so I have appreciated all of that and of course your work in this district set a new standard and dr. battle a new standard has been satsang thank you for your tireless energy and remember I'm I'm going to keep track of how long you you sleep late and do all of that and then I'm going to call you you know pretty soon and we'll go have that coffee yeah thank you thank you thank you everybody Cindy you and I started the same year and I remember first becoming aware of the work that you were doing and being so aware that as Scott said your your primary focus has always been on our students and their well-being and starting with our principles and that just opened my eyes to what we can do and the dedication and the time and the the relationships that you have and continue to have with our principals and are there making a difference with our students in our schools because of that mentoring and leading that you did that you have done and just watching everything you know knowing that whatever meeting you're in whatever conversation you're having it's always about the students and I know myself I've learned a lot from you and you just you just cease life really work play family you are just all in and I just I really respect you and I found one quote which just kind of sums you at some you up for me Maya Angelou I would like to be known as an intelligent woman a courageous woman a loving woman a woman who teaches by being and and that just kind of sums you up for me with that we have a token of our appreciation for you as as not just not just a woman who is a leader but a leader and a leader among leaders and next we will adjourn to a board workshop on the potential FY 20 level take a motion to adjourn moved by director chester ii ii ii did by director korea all those in favor of a journey please signify by saying aye aye and we are adjourned let's reconvene at 8:00