This transcript features **Mayor Jim Michalski** presiding, with reports from **Ellissa Owens** (City Administrator), **Phil Entner** (City Superintendent), **Kelly Lake** (Law Enforcement Lead/Sheriff), **Ryan McKeon** (Finance Director), **Taylor Hansberry** (Deputy Clerk), and a representative from the Fire District. *** [0:03] **Mayor Jim Michalski:** I'd like to welcome everyone to the regular meeting the Moose Lake City Council for Wednesday February 8 2023 at 4 pm I will start with the Pledge of Allegiance please I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all so we have two guests here tonight thanks for coming the next item on the agenda is a cruple of the agenda we do have one addition [0:50] **Mayor Jim Michalski:** under new business this will be m R this is 20 23 trailer quote to have a motion to accept the agenda? [1:09] **Council Member:** Motion. **Council Member:** Second. **Mayor Jim Michalski:** okay got a second all in favor say aye **Council Members:** aye **Mayor Jim Michalski:** opposed motion carried moving on to the consent agenda 2A minutes number one is a regular city council meeting for January 11th 2023 number two is the organizational city council meeting for January 11 2023 do we have any question or discussion on the minutes of course you approach can I have a second **Council Member:** all second **Mayor Jim Michalski:** all in favor say aye **Council Members:** aye **Mayor Jim Michalski:** opposed motion carried under 2B Financial reports number one is a city accounts payable for January 2023 number two is the city financial statements for January 2023 and under three the liquor store profit loss statement for January 2023. [2:14] **Mayor Jim Michalski:** any discussion questions on the financial reports they're going to have a motion to accept **Council Member:** so move **Mayor Jim Michalski:** have a second **Council Member:** Second. **Mayor Jim Michalski:** all in favor say aye **Council Members:** aye **Mayor Jim Michalski:** opposed motion carried number three public comment this time is reserved for comments from from the public on matters not listed on the agenda we request you please keep your comments two three minutes we have none tonight thank you and bring us out to number four Department reports for a police chief Department report for January 2023. [3:04] **Kelly Lake:** mayor members of the council administrator Owens in your package you'll have our police report for January totaling 337 calls for service 68 those are for extra Patrol 102 traffic stops 81 Community engagements working assist to other agencies 66 calls for service and six medicals so on the pie chart that you have too you'll see that it's a you know the goal here is to shrink that yellow portion of that so that we're responding to less so you're going to see a lot more proactive in this one so we're finally seeing a little bit of a turn we have been super busy um in the last month or so you know some of the things that I really can't share um but overall pretty active in a lot of different areas we did have one [3:49] **Kelly Lake:** catalytic converter theft which was really odd right in the middle of the day between the wellness center and Hoffman Hardware came right in at 12 30 in the afternoon and is it on the Toyota Prius so I'm almost had a jacket up and cut it off it was never reported I found out the same morning they had two in Cloquet another Prius and something else so somebody's passing through and grabbing those but just ask people that I mean somebody had to see it and whatever else to report you know that kind of information so that we can stop and some of the things we've got lately have not been anything local it's just people coming through we had another attempt at one of the financial institutions today on uh some uh um more theft going on which they tried another member's Cooperative okay [4:35] **Kelly Lake:** yesterday and hit all of them from the cities to here and they got a little bit Premiere but not as much as some of the other places have been so we're working on that as well but uh we're looking at doing a partnership with McDonald's uh they have a big hero night they're calling it and it's going to be we don't have a date selected yet but from like four to seven we'll have some of our officers up there as people are coming in and uh 20 of the proceeds will be going back to the police department so something that's just going to be coming up here in the future we'll get that out and other than that it's about it unless you got any questions for me I've been working on some snow removal stuff with Bill and everything's looking pretty good you might tell all those members with those robberies uh no they were going in on some frog stuff somehow they got the wrong [5:21] **Kelly Lake:** person's information and with drying stuff and um vehicle we have a picture of the vehicle and the person but plates are stolen on the vehicle it's almost a brand new it's a white Acura SUV so if anybody that's one around there's not too many of them around or maybe so we've been doing a bunch of checking um but something to report **Mayor Jim Michalski:** yeah nice excellent job on these self-initiating that's a very impressive 102 traffic stops everything extra Patrol Community engagements soon yeah thanks appreciate it **Kelly Lake:** you know hopefully we can keep that going and limit the other stuff so we'll try but thanks appreciate it thank you thank you thank you [6:07] **Mayor Jim Michalski:** under the officers I will or be the superintendent department court for January 2023. **Phil Entner:** members of the council administrator Owens um busy month as always but we look outside now and it's just beautiful right so Spring's here right no snow we're done but there's no plows away Sanders are coming out right yeah the other dreams okay all right mid so we'll start out uh we'll start at the water department um month of January we found 5.8 million gallons of water that month uh Source water protection Grant I'll be applying for that the first of March it opens up first of March that is going to be our seventh street line of lift station mining project for this year we've heard me talk a little bit about that we saw some suburbing in our adults from our engineering meeting as well um so that will be happening [6:54] **Phil Entner:** um right now I mean I'm very hopeful we get this so like we're already plus or minus about one percent of our cost per second as far as what we budgeted and then what that that's gonna be it so we better get it maybe not if we don't so Sewer Department collected 9.5 million gallons of Wastewater month January um last month I mentioned some random Wastewater testing is happening that didn't happen at all last month we it just I tried and every time I turned around there was something that came up we're gonna we're gonna knock a letter in February so we're gonna start looking at some of those things some of those areas uh to get started on our Fosters management plan and everybody and I try to try to see if we can work with some of our significant users as far as setting up possible agreements down the road but that'll be a lot more [7:40] **Phil Entner:** discussion for later on down the road so um want more things to our department Minnesota water partnered with USDA and the University of Minnesota is offering a pond optimization program which you've heard me talk about about Imperial that I decided that we would opt in for that because mostly it's a Wastewater facility is very unique with the amount of times that we have and the acreage that we have about a year went by nothing happened and I was getting kind of concerned that we got involved in this program nothing's happening because I'm ready to go I want to try to do better try to lower our costs for treatment the whole nine yards um with that the wrap up of that plan basically what came down to is these small communities need money and [8:26] **Phil Entner:** they need money for just structures and fixture valves for these ponds so we can control them and monitor them just one at a time right they basically they didn't scratch the program the program's still active but what they're doing now is they've come up with a pot of money that they're going to be setting up through a Grant application we're going to apply a lot for it because we have a lot of needs out there after that is done there's no ties to that money I don't know if it's matching yet I don't know I don't know what we're talking for money but I was I was told with USDA as well it's going to be a decent home so we're going to do everything we can um with that being said then the remainder of the prop program will happen so then we'll be able to figure out take each Pawn individually figure out what it's doing how it's working how [9:12] **Phil Entner:** the biology is working inside the pond how the bugs are staying alive how they're working to basically look at the longevity of the pump so it'll be a good thing I'm glad we jumped into it but now we I think I have a lot of work in front of me to try to get as much and funny as we can afford it Street Department yep every road has ice and snow on it we know that we're we're after it we're cleaning it up of course team and catch basins there's water running all over the place less than 24 hours ago we got three inches of snow it was great so um yeah it's a mess but we're getting there starting to look like spring out there a little bit I'm very hopeful I'm just like a winter I'm ready to Circle themselves for the winter but I'm not gonna have to for a while so cemeteries Park campground pretty much everything shut down we haven't had a very burial all winter [9:59] **Phil Entner:** um hard we kind of have some punch list things we're waiting on Spring to take care of you know some things happening at the old bath house down there that's going to happen here as soon as the snow gets out of here and we're before fire up that little window we got we're going to kind of get a few things going there um and the arena arena is still running Still Standing so yes amen Ryan absolutely and then the last thing on my list is our safety plan so with that being said last month you approved our wear program have a meeting yesterday with Troy Walsh from the Minnesota cities that got canceled after that meeting I'll be able to then start pulling together information we need to get every employee that the city moves like has under their own safety plans so they [10:45] **Phil Entner:** will have the required trainings once a year and we think they need to have will go from there I'll put together a binder with a packet in it so everybody has recorded on it so we're all in good shape because right now we're not but we're making the steps in the right direction with that being said on the safety side I've also applied for a grant for Bayer for you want to touch on now we'll touch it later sorry yes my bad so keep in mind the first two and the last thing I talked about were applying for money right and you've sat here and listened to me for like six months talk about money because money's a problem right what what's that what one correct good answer the more of these come up the more I'm gonna apply I'm not going to quit because we have a huge potential [11:31] **Phil Entner:** Gap here and whatever we can do as far as anything I can do in my department we're gonna do whatever the best any questions **Mayor Jim Michalski:** good job Phil thank you moving on to 4C Municipal liquor store Department of court for January 2023. [11:59] **Elaine [Liquor Store Manager]:** as you know we had to get a new spoiler at the water heater that was very helpful with this situation um or TJ from region is there right now with his furnace expert looking at Hollow to control and these two they're really really hot in here which would be really really cool there's no in between so they are working on a plan to make it so it's comfortable in there at all times I'm sorry I just want to let you know that's probably coming up in the future um we have a band coming in on the 25th and we have we're having a [12:46] **Elaine [Liquor Store Manager]:** St Patty's Day party this year again with the local town at 40 Gerard and his baths will actually bring in a bunch of people I have contacted some people server training really she said they're not doing it at the moment but they will get a hold of us when they're set to go and that helps with your insurance and things like that if you have to your service training every two years so we'll try to keep that up I don't match any questions **Mayor Jim Michalski:** oh thank you very much Elena thank you thank you appreciate it [13:32] **Mayor Jim Michalski:** 4D technology Library Department security camera updates all of those above **Ryan McKeon:** good evening also here City administrator ladies and gentlemen at home I am up here to discuss our camera situations so I do have a quote from DSC Communications they came up a couple weeks ago they spoke with Darren and I uh we've kind of been doing working on this a little bit there are a lot of Pros going with ese Communications because they would provide a lot of other things for beard in the police department um probably at a discount if we put things together but as it sits now to see a guarantee of six non-functioning cameras at this time at [14:19] **Ryan McKeon:** least you know um so to get one of their service technicians down here to see if you can fix them or see what's actually wrong with them if we want to go that route and not buy just just replace them it's about a thousand bucks just over a thousand dollars to have someone come down here and spend the day looking through the cameras and then I asked her quote well what does just one camera replacement look like and all together it is forty eight hundred dollars so One camera that includes the service and installation and everything so all encompassing me so I guess with that one just looking [15:04] **Ryan McKeon:** for not really an approval but to see if you guys thoughts are in this or do we want to go from there **Council Member:** what's her our budget in anything like this with it this would fall under several play things I think or one the security and one is building maintenance **Ellissa Owens:** I mean to me these are things that we put in and have had long term for security reasons if we have anything at all budget wise we do have building in um maintenance repair line items for different locations in the city so you know a diagram of exactly what cameras need to be placed or a prioritization of you want cameras need to be replaced is [15:51] **Ellissa Owens:** something that we can work on um also wondering you know is the preference to replace or is the preference to service I mean if that's something that can be discussed as well and then us looking to find the monies so wanting to know priority preference and then we have more work to do on our end **Ryan McKeon:** talk to them about consolidating some as well like he had seen where they were and we could move some placements where we can move one camera to somewhere else where it's better suited with shift where some are so yeah yeah because currently you have a couple cameras close together doing different angles and if you put a 360 camera in there it can get entire things you can [16:36] **Ryan McKeon:** eliminate camera so we have quite a few right now I think it'll be able to reduce um but again getting in all the other software Hardware up to date we try to get a couple other cameras online in our system is you know we're not able to do it at you know with the current setup we have so Ryan's been working on all that kind of stuff and getting most can be compatible compatible with each other but we've had numerous requests for them lately and haven't been able to get stuff off of them **Council Member Kris Huso:** Chris are these or are cameras like outdated **Ryan McKeon:** very outdated so that's why CW won't give us support on it anymore okay so they have cameras to actually place [17:22] **Ryan McKeon:** well these would be updated cameras these are new um he said they may be able to fix some of the ones that are currently aren't working but he doesn't know for sure until we want to gamble that and have someone come down and start looking at them **Council Member:** well if we bought these new ones would they be compatible with you because we did FCW come out and take a look at the ones we went around with the bucket truck and had them look at all of them for repair and they weren't able to repair those ones that we had that were bad but we might be able to swap once we do have to new locations so and they cleaned them and stuff too to see if that would help some visibility **Council Member:** yeah how many how many cameras are we talking about here do we know or all at [18:09] **Ryan McKeon:** least six that are non-operational right now and these but if we were able to consolidate maybe just two or three and these are the cameras throughout town and do they include like the cameras in this building here too or no yeah happen to be here you know like you have the hockey arena is on there public works has you know went out there our intersections have one Elm Street has them so they're all over you know the different you know places around here on the buildings there's quite a few in here um so whether it's not DMV outside the front there soft sub so they're all over the place **Ellissa Owens:** so the reason that this discussion is brought forward in this cameras themselves were not a capital 2023 so it'd be a matter of [18:55] **Ellissa Owens:** prioritization and then finding funding within the line items maybe per department or per location so if there is interest in wanting to pursue this then we'll we'll do the legwork and present um in a different format next next month but just wanted to have the conversation **Council Member:** yeah maybe we do it in phases so it sounds like you need to do that a thousand dollar inspection first to know what the next step will be so is that what you're asking approval for tonight **Ryan McKeon:** well My worry is you'll come down here and not with Excel and then we're just out of the money and maybe if we can at least purchase [19:41] **Ryan McKeon:** one or two you could come and at least do that you know I can only fix one but we have two new ones now I'll move stuff around and maybe he gets us all the way up and running at that point versus just coming down and we're out of luck and him saying yeah you got to buy new ones **Mayor Jim Michalski:** I see so would it be helpful for Council to see a map or a diagram of the the cameras that are non-functioning and a recommendation for prioritization **Council Members:** yeah [20:19] **Ryan McKeon:** uh second item um along the camera um topic we did approve a new workstation down at the liquor store for the land to get to her cameras up and running that is through CW so if not cameras but the workstation that powers the cameras really and then I have one other item not on the agenda but I'm going to roll it into the IEP part so this is how I'll do it I used our new analytics program to determine that the campground is up 5416.20 through February 7th compared to last year I'm good yeah good news all right thank you excellent thank you [21:12] **Ellissa Owens:** yeah I am going back up here yeah [21:20] **Ellissa Owens:** so this meeting took place on Sunday the minutes here I'll start with um the trunk Highway 73 phase one Trail the project pulls out activities have been rolling what's left on our behalf from a city perspective is reimbursement submission through lccmr so it's our last Grant Source we are learning that we are going to be learning that process and submitting for that within the coming weeks so hopefully we'll have that entire project wrapped up from a financial standpoint um in City process standpoint so getting really close on that one um next the trunk Highway 73 Phase 2 Trail we were made aware that there [22:06] **Ellissa Owens:** could potentially be more monies available through the tap Grant so we've been working with Carlton County as far as possibly securing some additional funding for that so hoping to have an update on that soon in addition the DNR Trail Grant application has opened up for the year so we will be working on a submission with our city engineers in order to look to secure more Monies to have that last phase of the loop fully funded through Grant monies so that is some of the activities that we've been doing from a financial standpoint for the projects so operation standpoint **Phil Entner:** forestry area working reconstruct we are okay five signs short and the product is done [22:51] **Phil Entner:** and then so a little a little bit of restoration in the spring um main interest is critics that kind of thing making sure there's no cracked concrete over the liner All That Jazz so there'll be a little bit of that stuff to do in the spring iodine reduction of non-capacity stuff that's just kind of a kind of a rolling ball now in I'm hoping it's it's going to be instilled that way here um with that being said um been talked with the brewery and then we have a few more times to have with some other significant users coming up here um as well the station Grant has already talked about earlier uh the iodine point of sale ordinance that's in place where the first one or month physical three weeks ago something like that and it was all good pretty pretty simple um it must have been major there **Ellissa Owens:** the 2023 simulator project thank you yes [23:38] **Ellissa Owens:** so um the campground expansion is is something that the city Engineers worked on uh last year for us as far as a proposal for funding for an expansion so what we're looking at now is just kind of reworking that proposal adding some additional items working on getting letters of support things of that nature that can support that the foundational activities for for those submissions are already done so we're just kind of reworking what's already been um presented last year essentially and adding to it um the city Engineers will be submitting [24:24] **Ellissa Owens:** the applications for the campground expansion in the next month or so so we'll just keep trying and we will keep trying until we get money in addition there's a DNR Grant so it's the LCC Mar Grant and the DNR grant that are both relevant to a campground expansion we've also started to look at a bonding Bill application for some of that with the city engineer so they do have lobbyists and those type of resources available to us so we're just starting to scratch the surface as far as you know different ways that we can creatively um to get more money for City projects so that is in the works [25:09] **Phil Entner:** so then we'll jump into basically we have a huge miscellaneous column in this media as well and what it is kind of a placeholder for multiple the laws and ends that we end up either have we have either come across and have people find a way to deal with we started working on them and the project didn't go through but if at least three of them that I'm aware of will eventually go through some time but now we've learned about the workshop right so we already have that documentation we're going to spend that money again right super cool so with that being said um there's a couple things up on 5th Street there's something at the end of Industrial Road just small stuff about the major um and then just a couple of other odds in ncjs mapping thing they're still looking at a few of the old endpoints from their you know from the previous Engineers original surveyors [25:55] **Phil Entner:** and then the lead copper replacement that's going to be a nightmare and I don't want to get into that yeah it's it's going to be a big deal um hopefully there's actually there's there's something there's some grant money back to that as well so I think that's it maybe your example **Mayor Jim Michalski:** yeah any questions there you go thank you Austin had something that he wanted to kind of go over tonight I think get on the agenda and I think it's very long on these knowledge boxes he was able to hear it or do you wanna let's do the chamber and then who just has counsel to go into that [26:40] **Mayor Jim Michalski:** before we do the British League discussion that's good and that's their chamber Commerce updates I don't think we have anyone from the chamber further than I representative but the thing on the lake the bocce thing I guess meant really well well attended I had a lot of teams everybody had a lot of fun you know they really enjoy the event and the weather I think turned nice they like the new the new location they were in the park all these years and now they moved to the brewery because previously the the hockey organization had a tournament and they had a zambonio and they really made the ice nice so for their Bocce I don't know they had [27:27] **Mayor Jim Michalski:** I don't know how many what you call it you got quite a few lanes and I guess that really not nice and they liked it and they want to move it there from from now on and they went over the financials they're in great shape the new directors there I think she mentioned she met you came in and had a nice talk and she's getting around the community meeting people and businesses and organizations and she's been here for a while she was the director I'm not sure what the label was of the mercy Foundation that was about it from from [28:12] **Mayor Jim Michalski:** the chamber and of course everyone wants more information they have a website you can look at with all the events and things planning for the new year and they're very active good group we're going to find what the Austin with their agenda **Austin [Fire District Rep]:** mayor council listen uh coming to talk to you today about the Knox Box program it's a metal box that gets mounted on the outside of the building where the keys for the building are kept and they're kept in a secure location part of the problem over the years is the [28:58] **Austin [Fire District Rep]:** fire department's always had keys for a number of businesses and buildings the problem with that is that from time to time our building gets used or other people have access to it we get concerned because of the responsibility having those keys so we looked at the Knox Watch program The District board has voted in favor of continuing with that program so we're we're coming to the city for the same thing this is all up to the to the business uh right now we have a church that has an ox boxers getting one and we've had a few others that have shown some interest the nice thing is is that the only people that have keys for it are the fire department and the police [29:44] **Austin [Fire District Rep]:** department and the fire department we are going to be mounting those keys in an additional box in our trucks so in other words if we have somebody that visits the fire hall or gets in there they're not going to be able to just open the door and grab a key years ago I remember the whole back cab of one of our trucks was just jingle jingle jingle with all the keys we're down to just a few now and my intent and my plan is to try to get rid of all of those by the end of the year at the very latest hopefully by mid year it's a great program as I mentioned the police department they have a key already I've been talking to Darren and we're going to have the information at the police [30:29] **Austin [Fire District Rep]:** department because there's always somebody's there that can hand it to him this is totally up to the merchant talks to the church up to the individual to buy this product it's a little less than 500 for it your only Keys other than the Merchant's key so you can get in and change fees around is the keys at least the fire will have so what I'm asking tonight is that if the council with make a motion uh supporting this type of a process that we can continue our our plan is probably within a couple weeks to do a mailing around to the business community and again it's up to them but [31:16] **Austin [Fire District Rep]:** speaking from my years in law enforcement there's a few folks that were upset because we have to get in to a building an emergency and the only everybody was breaking the door down and uh times have changed and and so is our ability to get into buildings in a safe way **Kelly Lake:** you know it's helpful for us because we have a lot of apartment buildings here that we don't have access to and you can sit there and bang on the door on a call forever and not get in and then the owner of the place lives in another state and so all of our multi-unit things the floor that we go this route we just have that one key to get in it's a good thing and and you can make it a mandatory for for specific types of buildings [32:03] **Kelly Lake:** you know especially the types that he's talking about and and some of the more high-risk buildings that we have in on the fire side uh as far as chemicals or any other things that might be in the building but I guess for now as we move on and at least let people know this is what we would like them to do and if we see that we're going to have some problems we may have to visit again and discuss I know there are some cities that have ordinances it requires I'd rather people do it on their own **Mayor Jim Michalski:** very good questions about Council I'll just make a statement I know that the airports went to this long ago so [32:49] **Mayor Jim Michalski:** I'm used to that you know the buildings that I work in and took care of they were all that type of box on the outside but with key access and and police airports at Duluth so that the Guard base had access to for move and see we work very well and they've saved us how many times I am the door years ago and and he was like was still in the hospitality Community not that it's changed a lot the problem now is that we have people that own buildings and offices that don't live in Moose Lake they may live in Cloquet they may live in sandstone minutes are vital either way [33:36] **Austin [Fire District Rep]:** uh if you've got a burglar in the building which recall us having it was located at the happened at a shift change rather than uh normal shift because there were two of us officers that wanted for the front and back door but without access we couldn't get into the front door and diffuse that there same old screw the clarity approach or rather unlocks the door and go and put the fire I'll block it back up and I think I might not be upset for his door beating pieces the key holders change you know we updated in the cab system all the time and now there's a new person we don't have them on the list and we're sitting outside waiting to get in so open the door and one time will pay for their box so it was a good incentive to do it and you know for everything else too but [34:24] **Council Member:** discussion by the council yes I like the idea of maybe having a consensus of supporting the program with the understanding that's a voluntary type of program at this point and more informational to the business owners because there are certain businesses designing institutions that and stuff too that would benefit to I don't think the council should be taking any type of major action yet **Council Member:** great I'm in support of it **Council Member:** because he's a part of it I support it **Mayor Jim Michalski:** you've got consensus to move ahead with it in a contract [35:09] **Mayor Jim Michalski:** people in the community whoever and see if they want to voluntarily do it at some point it was very successful please come back fill us in if you want to identifying Seth then please bring It Forward **Austin [Fire District Rep]:** well that's what I figure we start this way and let people do it on their own sure if we feel because we don't have enough of the higher risk buildings then we'll come back with a with an ordinance or something like that because the other part of it is not just that Merchant but it's the police officer and it's the firemen that are crawling into these buildings or walking into the buildings at the time at the time so we'll we'll certainly keep you appraised of it and thank you for working there thank you again [36:10] **Mayor Jim Michalski:** what are we going to do number five previously discussed business 5-A Police District discussion update **Ellissa Owens:** I just simply wanted to let um Council know that we have a meeting that we will be attending on February 15th at 5 PM we will be attending the township board meeting in order to just open discussion uh mayor Michalski, Chief Chapman and myself will be in attendance and we'll provide an update as things continue to **Mayor Jim Michalski:** any questions moving on to 5B ordinance 169 in ordinance licensing and regulating the keeping of cats and dogs [36:57] **Taylor Hansberry:** yes so this is uh reading number two yep so the only thing that is used since last time we put the fees in the fee schedule so there was some language in the first draft that was contradicting those fees so we went ahead and made those cohesive so the annual fees dated in the schedule are in the ordinance is ten dollars and a lifetime fee of 50 dollars I also wanted to mention that um I have been in contact with the board for the Carlton County Animal Rescue and so it's a 501c3 that's in the works they [37:44] **Taylor Hansberry:** are supposed to get that approved shortly um so I I don't know what the timeline would be on that but at some point we may be able to update the ordinance and make that our primary contact for taking this race which would be really wonderful so we have to have one more reading of it um next city council and then we would vote on a napkins is presented **Mayor Jim Michalski:** thank you any feedback from anybody I haven't heard anything from anyone okay share your experience **Kelly Lake:** uh yeah I mean [38:39] **Kelly Lake:** I'm glad she's tackled this one to be one of the first ones that we're dealing with because this is getting to be just a daily thing with the amount of pets and the ones that are running loose and not having them on a leash and just dealt with two more today some yesterday and it's just getting to be a big problem everywhere and with no animal shelter really around you know it used to be Cloquet that closed down and went to Duluth and now they're not taking anybody unless it's from that County so there's really no place to really do this so Taylor's work on getting some of the rescue pieces put into place even if we pick it up we have people that pick up a dog on the interstate and bring it into town and you know so it's like we have limited resources on what we're going to do with it so the need for it is there the licensing of them so when we grab them that we can you know find out who it is a lot of times we'll usually know and a lot of these we've [39:25] **Kelly Lake:** received numerous complaints on so the one today is probably going to be cited for it um and told us we had to come back again and deal with it that you're going to you know get a citation for it and then it'll just keep increasing if they don't take care of it so um yeah so anything for you to let me know but it's getting to be a regular thing so and then um just even the amount that are in a certain household so I think you've got limits and stuff but on that which would be good because there's some really small homes with small lots that have five plus dogs and uh yeah it's going to be a pretty big issue **Mayor Jim Michalski:** thank you thank you thank you [40:18] **Mayor Jim Michalski:** Discussion. Nonsense um last summer um we've been working with the league of Minnesota cities and the insurance company bill went around and actually was a part of the inspection process which was grueling as we can see we have a lot of different locations and so if you could provide an update on what we found out that would be great **Phil Entner:** yeah so we have 24 roofs that your total losses that being said I just looked at page 29 here and you can't tell which one which so if anybody wants to know just come find me later or tomorrow or whatever and I think I'll catch you I've already flip a copy of that um that being said so we have 24 basically new real projects that's [41:14] **Phil Entner:** give me kind of a task I would recommend to be the city break that up into three projects we put that out to a couple of bidders and then have some type of ultimate open bid opening process that's just opened it to be all with a couple of us and uh the contractors will be your big to us and we open them right there in public and politics that'll be my recommendation um I would not recommend you guys do this one big one long song because it's going to be a mess and then I'm going to want to probably leave that'll be a nightmare so I'd rather keep it three smaller but it's going to be a lot easier **Mayor Jim Michalski:** um do we have a deadline that the insurance companies [42:00] **Phil Entner:** there's a there's a if this is Goofy okay so we cannot a lot of people turn airplanes into the roads they collected the money but they're not required to replace the roof so they took the money and ran we cannot do that if we do submit a claim we have to go through with the repair which is fine because there's some pretty good size restaurant here they're going to cost a lot of money and there's a couple of them three of them that are shot for sure before this happened so this this is great um I believe it was two years from the event we have to we don't even have to have the work done we have to have estimates from the contractors into them I believe my goal would be to have them all done this summer if we're gonna do it just get it and get it done [42:45] **Ellissa Owens:** today we are looking to share the updates from um what we've been working on as far as how many need to be replaced and then get consensus as far as how you'd like us to plan and proceed moving forward so if that's three projects of eight or what that looks like if there's any other ideas or questions or discussions then we can proceed with the planning of the next phase **Mayor Jim Michalski:** great idea um yeah I just had a question what's the out-of-pocket for the city for each one of these buildings is there a project building or just per claim **Ellissa Owens:** it's it's one claim essentially and so I can send out an email with the exact deductible amount but it's this one claim for all the ways [43:34] **Mayor Jim Michalski:** well anybody else have any idea on how you'd like to run it I think Phil has a great idea and if you can handle three separate we want to make sure that uh you can't work into your schedule with all the other planned activities for the summer it's cool we'll make it work Council consensus say it again would you like consensus or motion I think consensus I don't even need emotion on that you have consensus Phil perfect thank you [44:20] **Mayor Jim Michalski:** going on to 2023 sewer lining project with proposal **Ellissa Owens:** so essentially the city Engineers have outlined their proposal for our 2023 sewer lineman project this is procedural and it's been done in the past what you don't have in front of you today is the exact um route so to speak as far as what the project will entail and the reason being is Phil has been working with the city Engineers on exactly what what that will look like and how to maximize our our monies within the project there are a couple of issues that come up depending upon what direction we go Phil could you elaborate on that just a little bit more **Phil Entner:** I can so our starting location is going to be where we quit last year so right here behind the theater we're going to start [45:06] **Phil Entner:** there we're if we go One Direction that's great and we can start going up 73-27 quite a ways and then we kind of start hitting hitting some issues as far as so the utility conflicts which wouldn't be a big deal but if they're it's our Waterman so it is our problem if it was a different utility it'd be something but it's not so we have we have some issues there that's more towards the later end of the project so my plan is to be a little flexible with this and possibly go up to that problem area and then extend out the other direction just to maximize our footage right so we get the best thing for it all that get as much light as we possibly can the other thing we don't know about is possibly needing some of these funds for a different project which I think we'll talk a little later [45:51] **Ellissa Owens:** correct um we want to be able to kind of be a little more Universal with this one it just gives us a few more options if we can get more work done for our money this way we'll go this way if we can't we'll go that way kind of thing so essentially the city Engineers are are requesting uh the proposal be approved and um we will provide an update with the exact project details as far as where and how far um to come and luckily with this type of project that can be pretty fluid and pretty quick so no we're not at risk of being late for or missing a deadline as far as the project planning is concerned we have time **Mayor Jim Michalski:** you know why don't we tie in the dlcm SRP since that's going to be the affecting factor with this so then we're done with that **Ellissa Owens:** we sure can well sure [46:37] **Ellissa Owens:** So within the packet um I included some information as far as a collaborative project with Doc and msop members of the city staff and and mayor Michalski we've been meeting with them frequently now we've established a um a unified collaborative need in order to address the 15-inch clay sanitary sewer um that is utilized primarily by Doc and msop so the city Engineers on the map have identified what that line Looks [47:23] **Ellissa Owens:** like how far and what it would cost in order to line it and this would be in place of the cost to connect to the Sewer that was initially extended up to the facility years ago so this is a a different route but an agreed upon approach between all parties at this point in time the city is working with some of our local representatives in order to secure funding from a state perspective on getting this project taken care of **Mayor Jim Michalski:** one thing that we found out when we met with them they had lined their old pipe under the doc which was the Old State Hospital [48:10] **Mayor Jim Michalski:** they lined it instead of making any changes and it was a cost-effective thing for them also so and I think that is why they did not extend the pipe to where we brought it up to the intersection in 2010 they went a cheaper route and they utilize the other money to upgrade their locking systems which is fine that's up to them okay they did that but the next best thing for us is to line that Old Clay pipe that is probably going to be 90 years old it was put in 1935. you guys can do the math of the Earth and uh Old Clay tiles they're great for [48:58] **Mayor Jim Michalski:** a while but I can imagine a clay pipe went and drama for all that years so by by lining this this is by far the most reasonable for us and for them as you can see in the summary on top of the exhibit Doc and msop accounts for 92 of the flows through through that particular section and so with that we've kind of discussed what funding would look like or what monies would look like between the two and so we're hoping to secure All the Monies that we would need in order to collaborate on this project from a state perspective we want to have um in reserve and an option to be able to cover the city's portion so the eight percent of the cost of that particular project and so we want to wait to [49:46] **Ellissa Owens:** determine what happens with the state funding in order to know whether or not we've utilize those funds to get this done immediately and change course this year and Tackle this or whether or not we can do both that is what we are currently waiting on **Phil Entner:** ideally we go in with that when we finish that project we shorten up our own project by just one shot 300 feet a little bit less but everything is done and we don't run into a financial issue or having to pay a little extra here and running over on this one just covering our basis and that's probably it's a lot of iron it's a long run it is it is leaving this whole thing really messy and a bunch of loose ends but I think it's for for us in the checkbook right now I think it's the best thing [50:31] **Mayor Jim Michalski:** some good flexibility in opportunity right absolutely it's going to go on the ground one way or the other it's like a matter of how and how do we not pay ing you're going to stop to mine hopefully and that's very different hopefully we're gonna get it done **Ellissa Owens:** yes and Gordon Collins and his staff and and so he's been very supportive and have recognized the needs to do something and so they've been um working with us and very collaborative on on this entire issue so we're grateful for that **Mayor Jim Michalski:** so we're looking at a motion to approve the 2023 sewer lining project proposal with those flexibilities in it [51:17] **Council Member:** I'll make that motion **Council Member:** I have a second **Mayor Jim Michalski:** any questions all in favor say aye **Council Members:** aye **Mayor Jim Michalski:** opposed motion Carrie thank you moving on to 6C snowblower State bid caution so we need to loosen a bar not gonna lie it's not budgeted for um the the we're going to call it an estimate even though it's my hand area we're still going to call it an estimate from Caterpillar to State repeated contract which shows them because we have a I believe it's 29 000 credit with the caterpillar correct **Ellissa Owens:** and that's uh the credit information is within the packet [52:03] **Ellissa Owens:** as well oh perfect **Phil Entner:** so 29 250 is our credit with cat so this would utilize eleven thousand seven hundred and fifty two dollars of that credit uh in order to replace the snow blower **Mayor Jim Michalski:** so that's correct questions by the council I saw the one you're using to load tracks back in the truck yeah that was pretty pathetic hey we got it done we got it done it worked but it looked okay well this one has a shield on it so this one is it was nice thank you thanks Chris what's that [52:50] **Council Member Kris Huso:** negative statement **Council Member:** I'll make a motion **Council Member:** and I will second that **Mayor Jim Michalski:** all in favor say aye **Council Members:** aye **Mayor Jim Michalski:** thank you thank you creativity yeah moving on to six feet trench box quotient quotient and you see that's also in the packet here go ahead and start it up [53:36] **Ellissa Owens:** um so safety has to be a priority um for our our staff and the activities that we partake in and so there's an immediate need for a trench box this was identified last year um it has been budgeted for and so this is a quote for 11 679 dollars at the same time we have included this within our the capital budget um within public works but Phil has also identified a safety grant that he is going to apply for **Phil Entner:** I already did already did **Ellissa Owens:** so we are looking for approval for the 11 679 to purchase it immediately I believe they are there's a significant weight on them so we are going to be time sensitive with this we're going to wait um to finalize the purchase unless until we know whether or not we got the grant that would then cut this amount in half but looking for approval today so that [54:22] **Ellissa Owens:** we can swiftly move uh once we're notified of the Grant and again it is a budgeted item **Council Member:** so second **Mayor Jim Michalski:** any questions all in favor say aye **Council Members:** aye **Mayor Jim Michalski:** oppose motion carry thank you moving on to E Municipal liquor store Heating summary so I have obviously a little background in eating and with the issues we have at the liquor store I was asked to go down there and just kind of dive into that with that whole situation um age 39 I believe in your packet I [55:09] **Phil Entner:** don't know if you read that email or not okay good very good okay it's a lot of zones there's a domestic um it's a mess over built but most projects outside is it's very sad to say that as a contractor but it's very durable very true um nothing we can do about it now but try to uh make it a little more simple and more efficient to run so if you haven't read that email I would highly encourage you to read it if you have questions regarding anything there's a lot of hydronic feeding technical phrases in there please reach out to me I'll be glad to help you through whatever ones you have there were a few things that to [55:55] **Phil Entner:** call out that that controlling system like Elaine mentioned is is ridiculous it's inside of this world is that an old old control system it's how old is that Mark 20 years yeah yeah wow oh man it's coming over okay with that being said um some of the some of the controlling components in that entire thing um some of them are old some River adults and we're working from a rotway or some more jumpers some of them were replaced with something that is not even compatible with what's in place um it's a hot mess so TJ actually I TJ our electrician region of the heating contractor as well he just emailed me about five minutes ago before I got up here saying he wants to sit down and go over some schematics for that building tomorrow I'm going to meet with him we can simplify this whole system a lot with that being said the cheaper [57:04] **Phil Entner:** operating cost for Io old error exchanger system that was put in because tired to a smoking proposition part of that as well I imagine yep so it gets extremely complicated and then definitely provide that so you only you get a controlling system that big and only company a will work on that or it's allowed to work I've been in a patent for it so I mean you start messing around with certain things it can get very ugly and maybe you're stuck to one contractor and all that stuff's caught up here I see it all the time not here necessarily but we do a little bit but a lot of my other Impressions while I see all that so unfortunately this wasn't a budgeted [57:49] **Ellissa Owens:** cost of course there's emergency um but as the look to replace some of these items and and install a new system which is absolutely mindful of what the the best option would be moving forward um how to reduce operating costs and get everything synced together as a prime system standpoint that we can correct **Mayor Jim Michalski:** very good do you need any **Ellissa Owens:** finally we do not have a finalized bill yet so it's I we will um bring that to council it will be after the service work is done but we will bring it to council for transparency and approval if you haven't [58:36] **Mayor Jim Michalski:** read the email free there's a lot of information there's any questions going on because he's already uh talked about it so we'll move on to G 4th Street reconstruction project [58:57] **Ellissa Owens:** discussed at the the previous city council meeting so the change order was for the bituminous incentive um we did approve the change order but then it had to be transitioned into a pay app and so generally when that process happens the pay app incorporates a lot of different monies this happens to just correlate with the change order already approved but we do need um approval for this particular payout the amount due for this application is 2 641.47 **Council Member:** they want another second **Council Member:** a second **Mayor Jim Michalski:** any questions discussions all in favor say aye **Council Members:** aye **Mayor Jim Michalski:** opposed motion carried thank you [59:43] **Ellissa Owens:** moving on to H the 2023 Arrowhead Transit service agreement this is an annual agreement for the city of Moose Lake I just wanted to provide visibility to the agreement and I'm looking for approval of the annual contract **Council Member:** something second **Mayor Jim Michalski:** if you have any questions or discussion thank you to all in favor say aye **Council Members:** aye **Mayor Jim Michalski:** proposed engines on to 6i leaving Minnesota cities liability coverage waiver form ality coverage waiver form **Ellissa Owens:** essentially establishes that we do not waive the monetary limits on Municipal Court [1:00:30] **Ellissa Owens:** liability and so this again is procedural for us something's done every year for every practice **Mayor Jim Michalski:** do we have discussion question or a motion **Council Member:** no second **Mayor Jim Michalski:** all in favor say aye **Council Members:** aye **Mayor Jim Michalski:** opposed motion carry under 6J resolution 23.02.01 **Ellissa Owens:** this is a resolution to support our Grant application to lccmr this has happened in the past and we're just looking to renew it in order to include this with our submission for the campground expansion these are required when you submit those [1:01:16] **Ellissa Owens:** grants correct **Mayor Jim Michalski:** any questions and their motion by the council **Council Member:** I'll make a motion to improve resolution 23-02-01 **Council Member:** you have a second **Council Member:** all second **Mayor Jim Michalski:** all in favor say aye **Council Members:** aye **Mayor Jim Michalski:** opposed motion carried under 6K Moose Lake Brewing Company temporary on sale liquor license **Ellissa Owens:** but this temporary also liquor license is for a fishing contest this is an annual event for them to my knowledge **Mayor Jim Michalski:** and Chief, have we ever had any issues with this particular event? **Kelly Lake:** No. **Mayor Jim Michalski:** we have discussion by the council they sold out on their tickets there 500. [1:02:04] **Mayor Jim Michalski:** they raise a significant amount of money for the wounded through this event as well how many did you buy yeah 500. I'm trying to rub salt into the water I went there yesterday and they're sold out that will be the only problem do I have a motion for that **Council Member:** Second. **Mayor Jim Michalski:** all in favor say aye **Council Members:** aye **Mayor Jim Michalski:** opposed motion carries moving on to L performance evaluation discussion that will be a closed portion we will continue down to M and seven eight and I will adjourn [1:02:52] **Mayor Jim Michalski:** go into closed session then it will open up and as you're moving on to M 2023 trailer and followers department needs another trailer I don't know if that cultivated in the packet did it it did um page 33. thank you very much for that desk **Phil Entner:** once again State Bid a little bit bigger back over style trigger until bed a little safer and almost should be falling off of there no one has but nobody should be pulling up there so it's state bid pricing except we're going to wait forever today to get it because it's like 16 months another time **Ellissa Owens:** so this is a budgeted item within the 2023 Public Works budget as Phil mentioned it's it's really far out so we want to get it ordered as soon as possible um the total is twenty one thousand eight dollars and again it gets to reiterate it is a state bid **Mayor Jim Michalski:** questions by the council or emotion **Council Member:** motion to approve **Council Member:** a second [1:04:07] **Ellissa Owens:** technically we approved this in the budget so in essence this is a duplicate process just visibility and transparency right okay we got a second correct all in favor say aye **Council Members:** aye **Mayor Jim Michalski:** opposed motion carried moving on to number seven reports and correspondence Benchmark analytics LMC pilot program briefing **Ellissa Owens:** yeah so um a few different occasions I believe Chief Chapman and myself have um have made Council on the public aware that we took part in a pilot program essentially we worked with Benchmark analytics and other cities around the state who were selected which was an [1:04:52] **Ellissa Owens:** honor and so uh Chief Chapman and myself were able to provide them with as much information as we possibly could we met with them and and I know they reiterated multiple times how much they appreciated Chief Jumpman and the information he was willing to share they utilized this information to come up with a briefing essentially what the league of Minnesota cities is looking to do and why they partnered with Benchmark analytics is is to look at ways of reducing liabilities improving operations and what types of activities and behaviors help contribute to better health for our officers better operations for our department and reducing liability from the city perspective so I would urge everybody to [1:05:38] **Ellissa Owens:** read through here this is uh the briefing that they provided upon completion of the pilot program and so it's really good good information and this information will then be distributed through the league to cities like ourselves and all around to help mitigate claims and improve process **Mayor Jim Michalski:** thank you yes thank you thank you through it so thanks appreciate it absolutely Council move on under eight uh committee and board meeting minutes we have none under announcements [1:06:26] **Mayor Jim Michalski:** next Moose Lake City council meeting Wednesday March 8th 2023 4 P.M right here Moose Lake Economic Development Authority Wednesday February 15 2023 12 p.m in the city conference room Moose Lake Library commission regularly meaning Tuesday February 21st 2023 1 pm the Water and Light office Moose Lake housing Redevelopment Authority board Monday February 13 2023 11 A.M Hillside Manor office Moose Lake Area Fire District February 14 2023 6 30 PM Emergency Response Center and last name Moose Lake Park board meeting Monday March 6 20 23 5 PM right here and we will not be adjourning we will need a motion to [1:07:14] **Mayor Jim Michalski:** close the meeting and we will go up to the conference room and to close meeting and then after that meeting we will open up it's up in the conference room and adjourn **Council Member:** a second **Council Member:** second **Mayor Jim Michalski:** all in favor say aye **Council Members:** aye **Mayor Jim Michalski:** opposed motion carry