hi media team folks I believe um Christine Co might be in the attendees list if you um if you wouldn't mind uh promoting thank you e e e e e e e e e e e hello good afternoon um thank you for your patience and I'm sorry for my delay so I would like to call to order the common Council executive committee meeting of October 29 2024 and we'll quickly move on to the minutes oh I'm sorry no we don't quick we we don't move that fast we mve to figure we have Corum um Karen can you please take the um theum Let There absolutely call the RO president figuro Cole here vice president Duncan presid Alder goind rajin is excused um Alder Conklin Elder Martinez Rutherford present that was Conlin Alder Alder ugar what oh no it wasn't Alder Harrington mckenny Alder Curry is I have to check my my notes she was supposed to be online oh yes that's right virtual okay oh Alder Conlan I see Alder Conlin in the in the the list oh all right I'm I'm going to Mark you present since I see you hello okay we have Corum already thank you Karen now can we go ahead and move to the minutes is there um any changes suggestions for the minut for the minutes if if that is the case please raise your hand I don't see any hands raised so um can I get a motion to approve the minutes please motion to approve second please second I think it was um alth Martinez Ro okay we cannot hear you all thank you Al thank you vice president Donan is there any objection on recording a unanimous vote for the minutes no objections so that gets approved thank you everyone now public comment yes do we have public comment no reg there's no registering for public comment um so we move to disclosures and recusals um members of the body should make any required disclosures or recusals under the city ethics code are there any disclosures or recusals I don't see any hands raised so we'll move on like Curry can I gra yes uh and I see Elder Curry has joined us marking you present as well thank you okay so the first item on the agenda is legistar 85 773 overview of the 2025 budget data file and I think we have Christine on the line so I don't know if you're going to show your screen if you guys had to figure out thank you Christine uh good afternoon everyone thanks for having me here um and thank you for inviting me to speak on the budget data file um so I'm just going to do a quick demonstration of what is included in the data and how to navigate these materials um if you go to the city's Bud Finance website and go to the budget tab this is where you'll find all of our materials um and then expand 2025 budget most of our items that you've been looking at and we've been directing you to are under this operating budget process um but the budget data is actually under budget Outlook and we may be rearranging some things at a later date but right now you'll find it under budget Outlook and under budget data um so if you collect if you click on Executive budget data this will um download an Excel file you might have to disable popup blockers um on your browser but it should open up in a downloads folder um and what you'll see is an Excel file that has three tabs the first tab explains what all of the fields and columns are in the data itself um so what the field name is and a description of what um what data is included the data file which has about 9 th000 rows of data and then um a pivot table that has some preset views that you can look at so I'm just going to quickly go through um a couple of views that I think might be useful um so again with the executive data there's a the org object project is a unique identifier for each account that we have in the city so this is every single line item in the budget is listed out here um you you can fil filter by fund um each agency has a number in our Erp system as well as agency name so you can filter for assessor Finance CDD Etc and then each of the services also has a number and name um and so on and again the all of the definitions of each of these fields is in this info tab um when you go to um I think the most useful thing here is the a table that we have set up um ultimately a lot of the all of the data that's in this file is what we present in the book um and it's really just a different way of looking at the same data and it can allow you to more quickly skim through um certain items without having to flip through the 500 page book um so in this default view what we're showing here is um it's filtered for the general and Library fund agencies and it's showing all expenses by Major so all of the expenses and light items are grouped into what we call Majors which are uh categories of revenues and expenses so you'll see here um all of the revenues start with the number four and all expenses start with five so for expenses you'll see salary benefits supplies purchase Services Etc um and also we have this slicer with all of the agencies so right now all of the agencies are selected um but you could clear out the filter just taking a minute to load and you can view um agency by agency I'm just clearing the fold deselect to give an example okay so if you you can either select multiple you can clear filters um you can select one or more agencies depending on what options you have um so for example if I were to click the finance department this is just showing me the expenses um the agency budget by Major within the finance department um it filters this view filters out um general purpose revenues like property tax levy and state aid and any of the revenue numbers here are what we call agency revenues um so um this will be you know smaller items like transfer in or charges for service that are specific to the agency if you go back into the budget and you go to the 2025 operating budget and if you were to look specifically for the finance department um I'm just going to show you how you can compare the two items to uh to show that some of the numbers are the same and show where looking at it in the Excel file might be uh beneficial for you on the right side of my screen I have the PDF budget book and then on the left side I have the data file so right on the data file it's filtered for General and Library fund and I have Finance selected it's giving me a total budget of 6 million 9,584 so here you'll see the total budget is the same and then if you scroll down um and you look you know how much is in salaries that's uh 4,672 214 that's the same number here in salaries so in lot of ways the default view is set up to mirror what you see in the budget book um so it's not giving you any additional information but it does allow you to quickly flip between agency um go from one agency to the next again without flipping through the book so if you want to quickly scan You Know What's the total salaries in a specific agency uh you could find that much faster here than by going through the book um so something that that's not in the default view that um if you're familiar with how pivot tables are set up you'll be able to add um more fields to to the view so here the pivot table Fields I'm expanding the more fields and then this is giving me all of the columns that you saw in the data tab so you can add each of the fields um as another layer of data in the pivot table um so here again we have Finance let's say I just want to know how much we're paying the budget team to put together the budget um so what you can do is take budget is a specific service within the finance department so you can take the service name and drop it into the rows oops I went to engineering I'm GNA go back to finance so you'll see uh the services are accounting administrative support budget so you can see this is how much we have budgeted for Budget salaries and and benefits um and again with pivot tables it's very flexible to allow you to take different views so you could flip the order of major and service so that will show you all salaries for each of the services as opposed to the other view that had services on each of the each of the majors so there are just a few different ways you can look at this um you can also expand the pivot to see the different each of the majors is made up of multiple objects which are those line items so salaries is made up of permanent wages um this is where we budget for salary savings and the 1% budget efficiency um pending Personnel for uh planned re classes or other Personnel actions um we also have hourly wages overtime um and others so we don't the finance department doesn't have a lot there's some agencies that have um really big hourly budgets um like uh parks and library for example so if you're if you want to dig into some of those detail or if you want to look at overtime um in streets you can see that by expanding the salaries major um so I'm just going to take out the service um one other way that you might want to look at this um something that you can't easily do in the budget book is if you wanted to look at multiple agencies at once so let's say I wanted to say compare Finance to all of the other Administration agencies like it and assessor um so I could select multiple in the slicer and right now the way that the pivot table is set up it's aggregating the budget it's totaling the budget across all three of those agencies in the pivot table which isn't super helpful if I wanted to do more of a comparison what I could do is take the agency name and drop it into rows and then that gives me the total for assessor finance and it um I could also drop it into the columns and I could see those totals next to each other so if you want to see you know how much is um how much are all of the admin agency budgets compared to each other how much are all pced agencies compared to each other you can play around with um selecting multiple agencies and then uh pulling in the agency into the rows or columns to create different views for a quick comparison um and then I'm just going to show two more examples of how you can use the data that are slightly more advanced um as I mentioned we have the data set up to automatically filter for um General general fund and the library fund um and you'll you don't see that filter on the sheet but you do see it here and that's because we've hidden some rows and you can see the row number jumps from 9 to 12 this is where we hit that filter so if you select it and unhide and kind of move around our instruction text box you'll see um you'll see that uh uh that filter so let's say you want to see all agencies regardless of what fund they are you can select all and that adds a whole lot of information um you'll see here that this list has expanded a lot water for example workers comp um these the the original list because they were um unfiltered so I am so right now I have um wonder if there's a different way to do this um so here I have I I un I unfiltered um I changed it from select all to select one so right now I'm just looking at water because I I wanted to give an example of an Enterprise agency if you look at the total budget for water um the total budget is zero because Enterprise agencies the they basically pay for themselves the agency revenues offset all of their expenses so you can see um this is mostly in the case of water this is mostly through rates paid by users so charges for services is what um properties pay on their water bill primarily um and you can see some other uh what other objects make up that major Revenue source and then you'll see you can sum up all of the expenses that's 61 million and that equals all of the revenues so anytime you select an Enterprise agency you'll see a total B total budget of zero but if you look at the total expenses that's the best way to understand um the agency's total budget um there are uh Metro Transit and public health do have a transfer in from the general fund um so in Metro that's the general fund subsidy you'll see that as a revenue Source called transfer in and in public health um that's the city portion of the city county funding is also um shown as a transfer in and in manona terce you'll see a transfer in from restricted which is um funding from the room tax um so again this this type of view where you're looking at just one agency um for Enterprises is similar to the budget book it's just a different way of um becoming familiar with the data but just if you're looking at an Enterprise make sure that this zero budget doesn't isn't deceiving and you're looking at all expenses or all revenues to understand the total size of the budget um the last thing I wanted to mention is that we have some budgets that have multiple funds um for example Community Development has a general fund budget a cdbg fund budget and a grants fund budget uh police and fire have general fund and Grant funds uh streets and parks have restricted funds uh for special charges and impact fees um and that's one thing that we don't um show in its entirety in the budget book so I'm just going to give you an example with streets um so I selected streets and right now I have all funds if I drag the fund down into the rows um you'll see uh the general fund you'll see other restricted so this is um the budget for services provided by the resource recovery special charge and the urban forestry special charge um similar to Enterprise funds this Nets to zero because the charges pay for the expenses and then there's a a portion of of streets that gets charged the storm water utility for activities such as um street sweeping that keeps uh leaves out of storm drains for example so there are three funds in this budget um if you were to look at the streets division agency budget just going to take a second to load here so in in the budget overview page at the fund summary you'll see all three of these funds so general fund um 28.8 million if you sum this up that's 28.8 million it's the same number um for the other restricted the total exp we show the total expense so that's 10.9 million and again if I just look at the expenses in the non-general fund that's 10.9 million um and storm water it's the same we're looking at just expenses um otherwise the budget would show zero um the one thing that we don't show in the budget book for multif fund agencies is the line item detail for all of the funds so on this overview page we show the total budget for all three of these funds for streets and then when we go to the very last page where we have the line item detail um we only show the primary fund so you'll see agency primary fund General so we are not showing the line item detail for for the resourc recovery special charge for example in police and fire we're not showing the line item detail on grants um and CDD we're not showing the line item detail for cdbg funds so if that's something that you're really interested in looking at again the line item detail it follows the same order as what you'll find in the pivot table so again this um in the general fund you know you'll see charges for service and in the pivot table for general fund it's 2 265,000 which is the same amount here um but if you want to see what's charges for service for other restricted um you could expand this carrot and you could see how much is for urban urban forestry special charge um and then this other item is related to uh recycling the name isn't super intuitive um if you didn't know what something meant you could always reach out to myself or someone on the budget team you could also pull in some additional information like the service name to and add additional filters um to try and deduce what what an item means um but this is slightly more advanced I know that most people are mostly focused on the general fund but this is just one way that the data can be um useful to you um so that is all I had prepared I'm happy to take any questions or um if people have follow up with people afterwards as well thank you Christine are there any questions for Christine on this presentation can you turn this on um Al Gary you Gary uh yes is the alternate budget information for a failed referendum in the detail anywhere it is not the data file just represents the main executive budget and then um the amounts for the alternate scenario are included in um the tables in the executive summary and budget overview and you would just um if you know if we say we're reducing a position in a certain agency you could see what's that agency's total salaries budget and assume it's less that amount okay thank you thank you um any other [Music] questions all righty so I don't see any other questions on the que So Christine um thank you so much I mean I definitely would like this information to be clip so we can share with other people I think this is um you know this is something that we struggle every year trying to go to the book and I find the spreadsheet extremely useful um and higher level of detail so if you guys have any questions about it you can definitely ask Christine if you have questions about Excel I'm more than happy to help you out with that um once you pick up a couple of skills is not that complicated um Christine the second file that is that is um listed there for the C of continue can you just you don't have to go through the file can you just explain what that file is for please yeah the same the cost of continue file is essentially the same same as the executive budget um we had edited a few Fields out of it so it's a little bit shorter in terms of the number of uh columns and data fields but you could all of those numbers when you look at a pivot table should corespond to what's in um it's it's not directly presented in the budget book but that's where we got the Baseline budget for the agency request so you could see what the initial Target was for a specific agency um and you can understand what components went into their budget I think something we'll do in future years is have all of the phases of the budget in the same data in the same data file so that you can compare cost to continued request executive and and adopted um within one sheet which is easier when they're all in the same file but this year because of how we pushed things out um ended up in separate separate files all right thank you so much already so thank you for the presentation again I I really appreciate it um no other questions on the Queue at this moment I'll we'll move on to the next presentation thank you Christine um the next item on the agenda is a577 774 overview of City older adult services and resources I know there's a few people on the online I don't know who's going to present so they get away thank you can you all hear me yes okay um good afternoon or good evening uh my name is Yanda sh Morris I'm the community resources manager in the city of Madison's Community Development Division um and I am here with my colleague lyette Ro to oversee the CBD unit within the division U so we will uh share some information with you today regarding um older adult services and resources um that we oversee within our respective units and then answer any questions that folks have I do have a PowerPoint presentation though and so I'm wondering if I have ability to share my screen you should be able to do that can you okay after be here oh can everybody see my screen yes ma'am uh so again today we'll be talking about um the older adult services and resources that are supported specifically within the Community Development Division um and just kind of to start um our work is centered around supporting older adults um particularly our Lo our older adults who are historically underserved and marginalized um so our lowincome older adults um our older adults who um are from um historically marginalized populations bipac older adults lgbtq um IIA plus older adults limited English efficient older adults um immigrant older adults um we really focus on centering um and making sure that we're prioritizing our programs and uh resources to support uh those populations of older adults and within our division um Older Adult Services is kind of broken up into two main areas um we have our Older Adult Services funding which is um provided currently to six agencies um who provide services and support around four main areas Cas management senior activities home tour activities and volunteer Guardianship Services the second part of our Older Adult Services is through our Madison Senior Center which is owned and operated by the city of Madison so I have a team that is um primarily responsible for all the other areas that we oversee as that relates to school age child and youth programming Crisis Intervention and prevention programming Neighborhood Center support um and employment services um so I have a team that oversees those programs and then I have another team um that is physically located at the Madison Senior Center that provides day-to-day uh support to older adults who are utilizing that space so it is a day Center it is open to the public um and to our older adults specifically Monday through Friday um and we provide a variety of different services within that space um we have a daily meal that is served um we have a number of different services and resources that are provided we have a foot book Care Clinic blood pressure screening is provided haircuts are provided we have a um a collaboration with the Overture Center uh to provide uh tickets for various programs that they have going on at the Overture Center that older adults can access we have a e- pantry service so older adults are actually able to come to the senior center and um order food um in partnership with the local Pantry that we work with um and we also provide onsite Case Management Services through a partnership that we would have with a local service provider in the area we also provide um a lot of lifelong learning programs as it relates to Arts and Music we have a computer lab um so we have a number of different computers uh that older adults can use throughout the day um we also um partner with a lot of different organizations Outreach um for one to support our lgbtq plus older adults through the 50 plus Alliance Group um and we also work closely with Monona terce on various initiatives in terms of health and wellness um we poost a number of different exercise classes um we have classes that are specific to false prevention um also a lot of different Wellness uh topics as well as dementia friendly um initiatives um and then last but not least is kind of Outreach and engagement I would say this is probably um an area where um we do Outreach and engagement within the Madison Senior but also outside of the Madison Senior so um we have two program coordinators who are assigned um to different areas throughout the city of Madison and um are going out into the community uh getting connected with different senior living facilities um and making connections with those residents who may for whatever reason not be able to physically come to or are not interested in coming to the Madison Senior Center but are still looking to be engaged in some type of programming and so the program coordinators um work within those senior living communities to um assess and get an understanding of what type of programming um our older adults are interested in and then work to either provide that programming on site at those locations or identify a facilitator that we can bring in to those spaces to do that programming in regards to the funding um we currently as I mentioned um do provide funding in the area of Older Adult Services and currently fund six agencies uh Freedom Inc the Goodman Community Center Newbridge Madison Outreach the mon Institute and RSVP of Dame County these agencies have been receiving this funding uh since 2016 um and um currently provide uh an array of services and support to older adults across the city of Madison we are currently in a have a current funding process underway um which will soon be wrapping up um early next year um and what we are looking to do um in that funding process is to um kind of ident identified some new funding priorities based on uh data and research that we have done in 2021 and more recently in 2023 um with the assistance of equity by U by Design which is a consulting firm here in Madison really looking at what are the needs of older adults in the city of Madison uh what are the barriers to accessing those needs in the city of Madison um and how can we as a city use our funding process and our resource via the Madison Senior Center and our kind of Outreach and engagement work to address those needs um and so that um stakeholder engagement process took place in 2023 we've received that data and one of the things that came that emerged from that was that we um our black and brown um older adults um and other uh older adults um who have who have been historically underserved are in need of more culturally relevant culturally culturally specific services and so that is one of the newer areas that we are prioritizing in our funding process or have prioritized in our funding process um and as I said that is a funding process that is currently underway and we anticipate that um we will be making final f um awards from that funding process early next year um so I know that is a a lot of information um that I just kind of shared with you all um I will pause um to see if there are any immediate questions um if not then I will turn it over to my colleague um while she'll talk more about the property tax assistance and other housing programs that we have for older adults thank you jolanda aler her mckin has a question president um my question really is around the um the senior center um um it is a beautiful place it has so um um many rooms and opportunity to do programming within that space could you say more about how that space is utilized um give us um a number of um capacity in terms of how it's used how often it's used and that's a lot packed in but I'm I'm really interested in how um engaged the senior center is in terms of reaching um older adults um so I will say um um postco we did see a decline in the number of older adults that were coming to physically coming to the senior center and I think that was just because uh during covid a lot of our programming switched to a virtual mode and so we still do have a lot of programming that is available in a hybrid format or that is offered completely online um and so that that switch um does impact the number of people that we see in the senior center based on the type of program that they're engaged in um earlier this year though um I did hire a facility operation supervisor um who was primarily responsible for overseeing the day-to-day operations um and management and oversight of that space and one of the things that she's really been working um on is developing those relationships with um other service providers in the community other partners that we can collaborate with who can also utilize that space um and so as you mentioned um Alder mcken it is a big beautiful space um there are rooms that are um not as utilized as we would like them to be um but we are working towards again developing those Partnerships and collaborations with outside entities um and groups who can come into that space um uh for instance we are actually hosting a u event next week when uh tomorrow actually for black older adult um where they will come um and get a tour of the the senior center we will be providing them with lunch um and our program coordinator Erica buy will be talking to them about the senior center specifically the different types of programs that they could be engaged in but also learning from them what are they interested in what types of programs would they like to see in this space um so I would say between Tuesday and Thursday those are our busiest times because um we um have programming kind of throughout the day from beginning to end um Mondays and Fridays are typically our slower days um but typically over the lunch hour anywhere between 11: and 1 uh is typically a busy time because that is when we're providing that lunch for folks um and it's also an opportunity for folks to come in and get connected with different services and resources that we have on site with the addition of um the second program coordinator who also started earlier this year um one of one of things that has now been able to happen is to do a little bit more of that Outreach and engagement and that education about what is the Madison Senior what is city of Madison Older Adult Services that's another thing a lot of folks didn't even know or don't know or are aware of the fact that the city of Madison supports Older Adult Services in these kind of two unique ways one via funding and another via having a physical space um for older adults to come to um and one of the things that we are intending to do via our funding process is those agencies that um will be funded through Older Adult Services will be required to be directly connected to the Madison Senior Center um through programming and Joint collaborative efforts um and so that is also a way that we hope to see an increase in attendance um and an increase in offering more culturally relevant diverse um engaging services at the senior center but I think what's also really important to note and this is is one of the things that came out of the equity Equity by Design um work and I think it's one of the things that really drove up us as staff to make the funding recommendations that are currently being considered is that all older adults don't want to come to the senior center they don't want to come downtown they don't want to drive they are unable to drive they don't want to pay for parking there is no bus that comes in front of the senior center there are a lot of barriers um understandably so as to why some older adults not feel comfortable being in that space so what we as a city need to be doing a better job of is learning how to serve people in that space but also learn how to serve people outside of that space and that's where that work comes from that I mentioned earlier about my program coordinators who are out in the community being engaged with agencies that are centered in different Geographic locations across the city where different senior Liv living communities are so that we can have a greater Outreach that doesn't necessarily mean that everybody is going to come to the senior center but we're offering that program in the places where they feel most comfortable that are clear next to their Neighborhood Center or what have you so doing that work but also recognizing that the more that we do that work and the more that we're able to share hey and we actually also have this space called the Madison Senior Center come to our silver Santa uh silver Santa annual holiday party in December or come to our annual health and resource Fair once we um kind of do that Outreach and engagement in their space of comfort hopefully we will be able to help transition or or guide them to other opportunities that are available at the senior center does that answer your question thank you very much and so um one final question is that um transportation is a huge barrier even um you know getting down to the um the Center is there any uh opportunity to um offer I know that there's a parking garage that's close by so are there any opportunities that we can be looking at to assist with the challenges of parking Transportation that's a huge barrier um to that's a huge barrier to keep people from coming to the center yes so for instance for tomorrow's event um we are providing transportation for those older adults who um who are in need of Transportation so we do have a contract or a a collaborative um relationship I will say with a local cab company who we can connect with to make sure that we're providing Transportation um for old adults as requested um we also do um and are able to provide uh discounted uh coupons um to folks who who are driving to the Senor Center um and and are you know parking in the in the ramp we do offer um discounted tickets um for that as well but outside of that we we don't um have any um transportation resources within the Madison Senior Center um but we do try to partner and collaborate with other organizations that do um may have a fleet of vehicles or making sure that we're getting connected to those larger transportation services that could assist in some of those efforts one of the things that um the agencies that are fund by the city of Madison um via Older Adult Services right now are participating in what we call coales um it stands for something really long I don't have it in front of me in my apologies but what it um essentially is is a space where we're bringing all the service providers that we're funding together to talk about that very issue or other issues that are impacting older adults and how do we work together cross collaboratively and together to identify who has what and how what are the barriers what are the gaps and how can organizations work together to better fill those gaps another space where they do have some of those very similar con conversations but on a much larger scale is with age friendly communities um and so that's the city the county and AARP a lot of what we um within our cohort of service providers is talking about are also things that are being talked about at that County um and you know even Statewide level so we we are in spaces where we're having those conversations and we're trying to work together and figure out how do we address some of the challenges that we see for our older adults thank you thank you Alder minini Alder klin uh thank you madam chair and um Yolanda thank you for that presentation it was very helpful I did have a question though I'm just wonder in um can you tell us how many older adults we are serving do you have that number I do not um so um I I can provide it um afterwards though I I do have that information just not right here next to me um we do um keep track of all of our participants that come into the senior center via something called Rec track um and so they have a little barcode um they Scan they get in so we do keep track of that information we also keep track of just the overall facility usage um so one thing I didn't mention is we also rent out the senior center so birthday parties graduation parties um other types of events um we do rent um the space out to be used in that way um and that is also information that we track but I can certainly provide um reports um on those numbers over the the last um hum want if that is if that's of interest to both yeah that's okay thank you Yanda um I guess another question I have too is and I think you were kind of touching on it like you're getting referrals from Freedom Inc or things but how do people get involved I mean I know you said the city needs to do more in advertising and educating people that it's there but how do people get involved if they want to be a part of the senior set is it a certain age is it you know like how how does it operate I guess so it does we primarily serve older adults 55 and up um and so um in terms of how do people get connected um it's virtually by word of mouth so we have a lot of older adults who come into the space they have a good time we they love Bingo and so uh you know they share that information with you know when they go back to their um to their home communities um we uh just recently started a a pool uh club or pool tournament um and that was started by word of of a a older adult gentleman who was coming to the senior center regularly saw that we had a pool table and was like I got some friends I'm going to go tell them let's you know come back let's play pool together so it's a lot of that um by word of mouth I think another piece of it is um uh the work of my uh Outreach and program coordinators too right um so the fact that they are kind of um specifically assigned to different areas throughout the city of Madison and being able to talk about city of Madison Older Adult Services particularly the Madison Senior Center um and being able to share that information and working you know collaboratively with other organizations and one of the things that um is going to be new with this next cohort of agencies that we're going to be funding is that they Pro they have to there will be a requirement that they are connected to the senior center in some way um so whether that's doing a program at the senior center or working collaborative ly with senior center staff to develop some type of event or collaborative initi initiative and so all of those things are the ways in which we hope that folks will hear more about the senior center and get connected to the senior center um but again for me it it's it's less about trying to get everybody to the senior center um because I recognize that there's a history of harm there and that space has not always been welcoming to everyone right and so how do we better um Rectify that repair those relationships and I think a big piece of that is meeting people currently where they are at and where they are comfortable being at and once we do that then maybe we can get you know more people to come into the space um but also recognizing we take care of the people that are in the space too we can do two things at the at the same time we can take care of those that are in the space that come to the space regularly so that they continue to come have good um experiences and so that when they leave they are bringing their friends back they are spreading the word right but then we're also working to serve those who do not come to the senior center for whatever reason that is but also making sure that they know that there is a space that they can come that they can come to okay very good thank you Yolanda I don't see any any other hands on the Queue I want to thank um jolanda for coming to do this presentation I've been at this job this job for three and a half years and I know that there has been a lot of transition going on about the senior center um there's been a lot of effort put on into into making those Services more Equitable um so I'm glad that you guys have questions because honestly like there's so much going on so I can I I'm looking forward to to hear to on L's presentation but um I think I mean I have a list of questions here but between uh aler mckin and aler conin you kind of answer them all so is the I only have one left because I want to talk about how you guys Comm are communicating this and all these other questions that were already answered but um is the center the senior center specifically v um like volunteer centered like do you use volunteers and if if that is the case how do people volunteer for it sure um and one thing I did forget to mention in terms of how do we kind of share out what's going on at the senior center we do have a senior center website we also have a monthly messenger um called the messenger um that includes information on um what programming and activities we have coming up for the next month um and we also in our messenger recognizing that um we are not the only space that is serving older adults so we use our Messenger to also share what programming and services is being offered by other organizations through the city of Madison and those services that are specific to our most marginalized um and underserved um population of older adults so where can our uh where can they where can our black and brown and lgbtq plusia older adults go outside of just the senior center that is really important so we make sure that that information is also centered in the messenger um but the Madison Senior Center we do rely on volunteers we have volunteers that serve and support our front Des um that also help um serve the daily meal that is provided uh we also have older adults that help facilitate some of the programming that we have um so we have folks who are interested in working in the computer lab with our older adults or who may be interested in helping out at our annual silver Santa event that we have every December um so there is opportunities for volunteers to be engaged individually and as a collective in terms of organizations and corporations who may want to um do a volunteer um um project once a year come help plant the flowers outside or something like that we we have those types of opportunities as well uh we also um now have social work students um so that is probably one of the things that I um am super excited about um through my um uh work as a social work Professor is creating a space um for students who are in the Aging field and learning um about how to serve and support older adults also giving them an opportunity to do their internship or field placement at the Madison Senior Center and so um although they are considered to be staff non-paid staff um they um often are interested or learn about the Madison Senior Center by way of volunteering at the senior center because that is typically a part of some of the school workor or coursework that they have to do is is getting connected to an agency that serves and supports older adults and so um being able to kind of um cultivate those relationships um and bring students in has also been a way um in which we can um serve older adults that come to the Senior Center thank you jolanda and there's other H mck do you have another comment president um so I want to thank Alder Conan for asking the question of the number of uh older dust at service that was a good question that was on my checklist and um as you provide that could you also provide um Service as you said Monday through Friday that the senior center is open is that Monday from 9 to 2: and through Friday what are the hours that's really what I want to know um the hours on Mondays and Fridays is 8:30 to 1:30 and the hours on Tuesday Wednesday Thursday are 8:30 to 4 okay could you follow up in the short 8:30 to 1:30 um the purpose of that um initially started uh kind of postco um again not really having a lot of activity or programming taking place every day of the week um and then once we had some staff transitions um due to staff capacity um and making sure that we had an adequate number of Staff in the building at one given time um and based on the fact that we also were not seeing as many folks coming to the senior center on Mondays and Fridays typically in the afternoons once lunch is over the crowd and the rush is kind of gone it's really quiet um and so that that kind of factored into our decision to start with what we called Summer hours so the summer of 2022 um we kind of transition to being open all day on Tuesday Wednesday Thursday Monday Tuesday Wednesday Thursday excuse me and then on Friday afternoons we were close to the public after 1 o'clock um once the summer hours kind of ended and we moved in the fall what we realized is that we still weren't having any programming or initiatives that were specifically taking place on Monday and Friday afternoons and we also still had that staff capacity issue um and so we are fully staffed now which is wonderful but we've also recognized that that time allows for staff to work on other things um while participants are not in the building and so we as as of right now are keeping that that way so that staff can participate in trainings they can have staff meetings at at that time um and it's also a critical time for our program and Outreach coordinators that they can get outside of the building um and so so we kind of keep it at that at that set hours for now um thank you aler um her mckin and jolanda um I know Linette has to has another um event to go so are there Conlin do is your hand still up from the from before you have another question for jalanda I do and it's just real quick it's kind of follow can you just shout out where what website they should go to if they're interested in coming or volunteering just for people to know thank you that's it that's a good question Alder con and I should know that off the top of my here but I am going to look it up here really quickly I'm sorry I'm giving you all the challenging questions today okay I got double screen so it's not so um it's just um cityofmadison.com black back Senor Center yep okay website just like you would get connected to the Community Development Division it is also embedded within the Community Development Division website as well thank you jolanda so much for the presentation I'll we'll coordinate with you to put some little package together to send to all elders and people can use this information to put on their website um again thank you thank you thank you and thank you everyone for their questions and interest on this topic so we further Ado we're going to move then to um Lynette to talk about some assistance that we have for seniors in the city of Madison thank you thank you so I'm Lynette roads I am the community development manager that oversees our cdbg unit in the Community Development Division um so as Yolanda's unit um provides a lot of the services um with our older adults um my unit really focuses on hous and um ensuring people can age in place um and ensuring that we have quality housing for older adults um so I have a very brief presentation of some of the programs that we run through our unit uh the first one is the property tax assistance for seniors uh this program is to help with paying for property taxes um for households with um someone over the age of 65 I'm sure you all have heard our assessor probably give presentations about how the state requires that the um assessment for property taxes is fair across all types of properties um so that means that the state does not allow us as a municipality to provide any type of discounts when it comes to property taxes due to somebody's age um but we recognize that there is a good majority of individuals within the city of Madison who have owned their property for 2030 um sometimes longer um and have paid off a lot of their debt um but they might have fixed income they might have little other assets when it comes to uh savings checkings and other opportunities um that as their property tax comes due every year even though they don't have a mortgage um they can't pay that property tax um so through this program we want to ensure that those individuals have access to some type of resource so that they can maintain their housing if they don't have the liquid assets to pay uh so I have two slides um that I put into the presentation um just to provide more information on what those loan terms are for the program um and those qualifications in case anyone um comes and looks at this uh presentation in future dates um we do only provide financing for properties that are in the city of Madison um this money is in CD's capital budget under what's called consumer lending programs um the name consumer lending refers to uh the programs that we operate directly um out of CDD um and so this is a program that individuals um contact my staff um they um send out an application and send us all of the material that we need to underwrite that file um the loan once it is approved it does go out as a loan on the property that is how we are able to provide this financing within still the state uh regulations that we are not providing just cash or a grant financing um it's very similar to what in the private Market someone would call a reverse mortgage um it is a lean on the property for the amount that we have paid for their property taxes they do not have to pay that loan back though this is what is the benefit for the household um it sits out as a what we call a deferred loan um so so we do not require that it's paid back until someone no longer owner occupies that property um or um or they sell their property um so this has been a great opportunity we have about um 30 individuals that take advantage of this loan program um each year um of that that means we provide about $180,000 of assistance um to pay for property taxes on on on any given year um in order to advertise the program um we do work with other City departments for instance we make sure that there is advertisement um at times in water bills um we make sure that there's advertisement in the tax bills itself um and then we partner with Yolanda to make sure there's information um at the senior center and with our agencies that we fund on Senior Services as well um if Yanda if you want to go to the next slide um is just an overview in more detail again if anyone um goes back to look at the um kind of qualifications um we do have income limits and we do have um just some general requirements on an individuals for instance liquid assets again the goal of the program is to help some of the most vulnerable population um and so we do kind of screen and do underwriting um to ensure someone an individual in a household needs this assistance uh the require re Ms for this program are embedded in uh Madison General ordinance um and so we follow that ordinance throughout of our all of our underwriting guidelines and then the next program I wanted to mention is not specifically on um for seniors but it's a program that is utilized um you want if you want to go to the next slide in that program is um our relationship with project home um project home we provide funding to do both major and minor home repairs um we see a again A lot of times individuals that want to age in place utilizing these programs because either one um they now also have that fixed income and can't do major repairs of roof replacement or major um Plumbing issues that might be happening in their household um and so they need to utilize some other assistance in the form of again a deferred loan um that they would get on behalf of an project home would help them um access that loan um and they would not have to pay that back while they lived in that property um besides major improvements um we recognize that there is times where individuals just need um their home to be more accessible um so we fund project home to also work with um our city of Madison residents um ensuring that there is a smaller opportunity um to provide some assistance for discounted labor in that minor home repair as well um yand if you want to go to the next slide I want to make sure that I'm highlighting a program that we funded for the first time um um in our last RFP cycle um and that is specifically a grant program um dedicated in the South Madison area um we recognized that uh the single family homes that were coming in that were formerly in the town of Madison might not be Min meeting minimum housing code standards um so we worked with project home to make sure that we were targeting that area again making sure also we were targeting with older adults who might not be able to make those repairs on their own um to make sure especially with housing quality standards um that anything that was going to fail in any type of inspection was getting support to that get to get rehabbed um so this program um unlike so the property tax assistance we operate directly within Community Development this program is a referral to project home um so I have the information for project home um on this slide and then the last thing I just wanted to mention um and show a map on our last slide is the work that CDD does um since we have launched our affordable housing fund so Yolanda if you want to go to the next Slide the next slide is a map of New affordable housing that has um either been funded or actually not funded through our affordable housing fund but new developments um that are are age restricted um so while seniors um can um you know get access to any of the over 2,000 affordable units we do work with developers um who are especially seeking those uh low-income housing tax credits to ensure that there is age restricted housing that is being built within the city of Madison um so you can see we have um pretty much put the um and focus this in the west and the north and east areas in the city of Madison through our RFP processes um through um this kind of funding and this development um we have created over 550 new units um of age restricted housing for older adults um that are considered income and rent restricted um and about over 650 total um that um have been developed that are age restricted in our community um so that is all I have actually just to do an overview of what we've been doing on housing uh stand standards and quality and helping people through our loan programs of Aging in place um or developing new housing in the city of Madison thank you Linette any questions for Linette Alder her minini I absolutely have a question because I'm an I'm an um senior myself so um I'm I'm interested you talked about the um the housing um initiative in South Madison um say more about that and what was the selection process for that and what period of time does that cover uh so we did a request for proposals in 2022 uh that was the last time that we did our what we called our owner occupied uh request for proposals um and during that time in our RFP that was when the town of Madison was coming into um the city um we specifically sought out um projects from agencies that um could do some specific targeting in the South Madison area again recognizing that in the when those houses were in the town of Madison they did not have um building inspection like we do with the city of Madison um overseeing and making sure that housing was meeting certain quality housing quality standards um so as we we as worked with building inspection and we talked a lot about how when these properties become part of the city um we were making sure vulnerable populations um have access to some type of program like a grant so project home submitted an application through our RFP process um to operate again our major and minor home repairs that are available anywhere in the city of Madison um but they submitted a third application addressing specifically as we brought in the town of Madison how they could address that um so that contract um will go um we ran it from 2022 to uh 2020 2023 2024 um we awarded it in 2022 so they've been operating it for two years um they will receive the award again in 2025 to operate these programs um and then in 2025 we will be doing the RFP again um for owner occupied services for future years in that um South Madison um Corridor will it be expanded um will it be expanded in our next RFP yeah so you said in 2025 yep um we we can we can talk about that so the minor home repair right now um is kind of our expansion um that one is available to um anyone in the city of M um and so uh we um will probably we can look at um you know utilizing that program in other areas as well thank you aler her the mackini I don't see any other hands raised so um quick question for the mobile homes in the Park Street area so the owner can um request these these changes or do they have to go through the pro to the land owner like how does that work um so for the South Madison uh Loan program mobile homes are eligible for that program um and so the owner of the mobile home um so someone that is even renting the mobile home can contact project home and they can work with them and how is that how is that being communicated like for the past two years is was there any any targeting communication I mean I just met someone a couple weekends ago and they literally asked me about building inspection so and they leave at at the mobile home so was there any communication directly and and all the different languages and things like that for them to know yep yep we have been working with project home uh since they took over the programming uh to make sure that they were doing targeted marketing okay um but we can make sure again that our building inspection um especially when new staff come in that they understand that these programs are available thank you so much um I don't have any other questions on the Queue thank you Lynette for again very good information um pertaining to the seniors so thank you to jolanda and CDD in general um yeah thanks so we move on to the next item on the agenda which I lost from my file oh got it which is um legi star number 83 516 six other committee updates anyone has any updates that they want to share anything coming up that special for us to keep an eye on I don't see any hands raised so we'll go ahead and move on to um Council updates I mean Council Office updates 81 oh I'm sorry aler Martinez R the for do you have a question I'm so sorry I was gonna did you say uh committee updates okay go ahead uh I've got uh EOC is doing a listening session um the equal opportunities commission is doing a listening session for people in uh Apartments mobile home residents and and folks living in temporary shelter to talk about uh management complaints property upkeep and City resources that are available to them it's going to be Thursday November 21st at 6:00 p.m. at sanberg elementary and uh I will post this on the district 15 blog for everybody everyone to know about so just wanted to let y'all know about that thank you thank you so much appreciate it Alder herto mckin um Madame President uh thank you so very much uh Alder for bringing that up and um I know it's in on the east side but that is such a large problem I mean we're facing it across the city and so my ask is um Madame President how can we begin to look at those um apartment deficiencies and problems that are not just on the on the east side where you're talking about it really is prevalent specifically I'm I'm facing it on my side of town as well and so what I would ask is is that if we can work together and figure out how we can I know we can't solve the problem but how we can begin to hold out of state owners accountable that is that is a challenge that I'm facing now and I don't know how to resolve that but definitely it's something that we really do need to take a look at thank you Alder her M I think I mean for me trying to go to the EOC meeting will be a beginning to see if they can move around the city to present to other people that would be a St but yes it's a it's across the the city spectrum that we have in these issues and thank you all there her toini um so with that we'll move to the Council of dates legar a1382 thank you very much and I sent it out to all alers as well as CCC members I'd like to share my screen to talk about one set of tips in particular this time so you may have noticed um that the uh the since we've migrated to uh Microsoft 365 that this the spam quarantine folder is even more sensitive than it had been in the past and I have quite a bit right and I have made it a habit and Isaac does it as well because Isaac picks up the comment public comment for the anything that comes into all Alders he picks it up to attach and so he has made it a habit of of looking in there because uh lots of things are in there and I really I have I go every day I do it every day frankly um and uh I wanted to show everyone how to do it so that if they're not already in the habit that they can um they can pick up that habit because I think the old filter wasn't quite as as aggressive or assertive or sophisticated and um and so we maybe took it for granted in the past but this one is quite good um maybe um quite there's things in there everybody take a look please everyone within the sound of my voice please take a look you'll see it comes in from it agency it's called City of Madison email security digest you click on that and then you see the recent um the recent things that it's holding and you can preview if you if you're not sure you preview it and it takes you to the website with the whole um the whole spam kind of box I'm not sure what the right term the quarantine room is um you can actually see what's all in there and you can preview it to see if if cuz sometimes you know those fishing attempts look look really can be quite realistic right so you want to take a look sometimes to see oh that looks like it might be something but let me see you can take a look at that you can make a decision you can review that um and then you can release it and so I just wanted to make sure that I drew everyone's attention to this um because I have absolutely had to make that a habit and you all I strong suggest you all do as well it's quite easy once you get into the um the routine and you can search it in your inbox and and so on I get I think I get one every day I'm not sure if that's true for everyone okay um so I wanted to just highlight for everyone that particular tip um I I have a bunch of listing you know we're coming up on November December time so holidays are coming so there's a bunch of listings of our our our staff out of office and again I have highlighted some really great training opportunities with the city for free that Alders are um eligible for and like I've said before please I would love to know your feedback when you go to one so please consider it um anyway that's I I know we're running out of time so that's the short short version thank you thank you Karen and yes it's not that the filter is better it's just new and you need to help it decipher what is good or not so the more you use it the better it gets ni yeah so um okay so I don't see any any questions for Karen I don't see anybody on the Queue um so the next item on the agenda is future agenda items 78125 you guys can email those I think we got one from other minini the the day um which actually is a good one so we can definitely add that on the future agenda item um you can email those so we should be fine there and I guess it's almost 6:00 I will just get an adjournment motion to adjourn John second by Elder harini okay well thank you guys we are is there any any opposition recording unanimous vote for adment don't see any hands have a good half an hour see you soon thank you e