okay I see by the clock on the wall it is 7 o'clock pardon me 6 o'clock I haven't gotten oriented in new time I would like to call to order the Tuesday March 4 2025 meeting the mount Planning Commission this is a regular meeting they bad we have swearing in of planning commissioner Sher Wallace by our esteemed uh Vice City man Deputy City man wasn't able to make it this so I'm gon you all right so I'll give that to you and then you can read after me I Sher Wallace I will support of the unit states that I will support constition of the United States and of the state of Minnesota and of the state of Minnesota and Faithfully discharge the duties of planning commissioner and Faithfully discharge the duties of planning commissioner of the city of Mound Minnesota of the city of M Minnesota to the best of my judgment and ability so help me God to the best of my judgement and ability so help me go okay then we'll sign all right thank you welcome uh welcome to Sherry to the commission roll call please Planning Commission member Wallace here Planning Commission member Baker here Planning Commission member heel here Planning Commission member young here Planning Commission member mecan here chair good here next on the agenda review and approval of agenda you will all receive the agenda through the email from Sarah are there any uh comments about the agenda hearing none chair would entertain a motion to approve the agenda as distributed motion to approve as distributed second motion second discussion hearing none all those in favor signify by saying I I those oppose nay motion carries good evening Sam thank you sorry for my tardiness you're good next on the agenda we have minutes of the Feb 4 2025 regular meeting of the Planning Commission I assume everybody's had a chance to look at them are there any uh changes uh additions deletions uh to those minutes hearing none Sher would entertain a motion to to approve the Feb 425 regular meeting minutes motion to approve the February 4th minutes as distributed second we have a second discussion hearing none all those in favor signify by saying I I those oppose nay motion carries we have the Feb 18 2025 concurrent special meeting workshop with city council minutes has everybody had an opportunity to review those yes any uh suggested changes hearing none the chair would entertain a motion to approve the Feb 18 2025 concurrent special meeting Workshop minutes with city council motion to approve the February 18th concurrent special meeting minutes as distributed I'll go ahead second we have a second discussion hearing none all in favor signify by saying I I I those oppos nay motion carries Board of adjustment and appeals planning case 25-01 review recommendation Lakeshore setback variant for replacement deck at 4366 Willshire Boulevard acant is Cheryl acrian miss reita good evening members of the audience uh Planning Commission I am Rita trap with h KGI the plan cities planning consultant I'm actually going to defer to my colleague Mia who was with you I think two months ago she's going to take all the planning cases tonight I'm here to answer questions and help out but I was just getting things set up for her since she hasn't been here um so I'm going to just turn everything over to her she'll walk through the cases and then be available for questions we heard just earlier tonight that there's a possibility she might be vice president tomorrow of the company my L that's news to me okay Mia rock and wrong all right thank you um the first variance tonight is the lak shore setback um um for a deck replacement at 4366 Wilshire Boulevard it is located um on Black Lake near the intersection of Wilshire Boulevard and Tuxedo Boulevard it currently has a single family home with a detached garage on the lot and it the home was built in 1960 the applicant is proposing to construct a replacement deck that will extend beyond the existing deck into the lak shore setback the applicant is requ requesting a Lakeshore setback variance of 1 foot Beyond a pre-existing variance that was granted in 1998 of a 41t setback so the new setback would be 40 ft here is the proposed deck the comprehensive plan guides this lot as low density residential and the use will continue to be as used as a single family home it is zoned in the r1a district single family residential it is considered a lot of record and it is also a Lakeshire lot there are there is an existing variance as I mentioned for this slot there is also a permit that was granted in the last year for the slot the lak shore setback variance was approved in 1998 resolution 9860 and this variants allowed for a 41t lak Shore setback for a deck um the then the applicant that sorry excuse me that variance was um for a prior property owner um the current property owner obtained an expansion permit to replace this deck in 2024 um and extend the deck around the corners of the house maintaining that 41t setback however after obtaining the expansion permit a sewer pipe was located discovered to be located running under the proposed deck structure so the primary deck post can no longer be put in the proposed location for that replacement deck and the applicant is asking to extend the deck now to 10.67 Ft from the house as opposed to the 9.5 ft that currently exists in order to avoid placing the post on the sewer pipe so in this image the green line was where the pipe was thought to be located when they originally asked for the expansion permit and that red line is where the pipe is actually located and you'll see there's circles on that line where the proposed posts were supposed to be and the squares just above that red line are where they're proposing to move those deck posts in the next iteration so the deck would have a proposed setback of 40 feet from the lake shore this is a 1 foot variance from the 41 foot setback that was approved in that original variance application on the sides the deck is conforming it is 7.6 feet from the side lot lines um and for this lot the required setbacks are 6 feet and 4T for front side yard and rear side yard setbacks the hard cover for this lot will be 38.3% according to the applicant this is a slight increase from the 35.4% that's currently there although it is still conforming because it is under 40% which is the requirement for a lot of record the deck will increase in area by 55 Square ft with this change in size but as you can see that does not make it non-conforming for hard cover we received no comments from the public or from staff or agencies during the review period so I would like to ask you to discuss the request for the variance of a lake shore setback for the deck replacement and take one of the following actions to table the request to ask for more information recommend approval with the findings of fact and conditions as you see fit or recommend for denial with findings of facts thank you question so the deck is above or is it ground level deck it is above and that counts towards um coverage for the 40% if there's hard cover underneath the deck like a patio or concrete which there is in this case then it does count towards hard cover if there is it does cover if there's not it does not cover if there's a quarter inch spacing between the deck the paneling in the deck and there's no hard cover underneath it or roof above it then and it does not count towards the imperious surface I wasn't aware of that thank you okay further questions or comments from Mia uh discussion amongst the commission anyone have anything they'd like to raise regarding this case I mean we're only asking for what a foot variance I see it's that much of a big deal here they've already got the variant before cosmetically it looks nice I I say we approve it unless anybody we think do they want to speak or say again would uh Miss Miss aurman like to speak to the commission I'm her husband ra or you m m okay and Cheryl and I have worked with Sarah on this project and uh so yeah we just need one foot we were quite surprised that the sewer we when we purchased the home in 2020 we had it checked in 2021 and then again in 2023 and they both had marked on the patio under the deck where it was located and it was inside the current posts so working with Sarah we used the existing Lakeside setback but I was a little concerned if we went back to that there's a corner post on the far East Side that I thought I better double check that because it could be in the way and I want to make sure as a homeowner that we don't damage the sewer pipe come to find out we used a local uh company to do it one last time in early December when the weather was nice he came out Jeff Anderson works at SOS drain and uh service right here he lives right on Phelps Island he said I don't know why they marked it where they did but this is it and then I said can you show me again I I need to and he showed me and I says oh my goodness so that's when I sent Sarah an email going well we just got this deck approved we were excited to get started this spring and we have a problem so the only solution to just kind of continue with the same look and feel of it is just can we just go out a little further which is right at the edge of the patio and it will be a nice looking one and this deck is very old it's from 1998 and it needs to be replaced yeah we don't use it it's not safe so yeah so that's what we got yeah questions or comments from Mr haer hearing none thank you all right thank you thank you okay if you look on page 11 of the agenda packet that you were sent by Sarah you'll note that staff recommends that the Planning Commission recommend to the city council that this request be approved with four conditions and three findings of fact so I will make a motion to approve planning case 2501 with conditions 1-4 and findings of Acts 1 through three on page 11 we have a motion do we have a second ahead and second we have a second further discussion hearing none all those in favor signify by saying I those oppose nay motion carries thank you Mr and Mrs arrian let's move on to planning case number 2502 review recommendation lot size variance for new single family home at 2914 Meadow Lane applicant is Christian Brooks Miss Mia thank you folks thank you good luck with the Deb thank you all right so for the 2914 Meadow Lane variance the property is located on Meadow Lane near Highland Park it is currently a vacant lot although there was a single family home previously on that lot that was torn down in 20 8 the applicant is proposing to construct a twostory slab on grade 1,566 ft single family home with an attached two-car garage the existing lot size is 4,356 square ft and the minimum lot size required for a single family dwelling on this lot is the 6 thou is 6,000 ft so the applicant is requesting a lot size variance in order to construct on this lot lot the comprehensive plan guides this lot as low density residential which allows for single family detached and attached housing types and the proposed use for this lot is single family home it is zoned in the R22 family residential district and it is considered a lot of record the requirements for an R2 lot of record single family home is a lot of 6,000 square ft with a width of 40t and a depth of of 80 ft the setbacks are front yard 20 ft rear yard 15 ft and the side yard is 6 ft on each side the proposed single family dwelling would be on a lot that's 4356 Square ft the street Frontage is conforming 40 ft is required and this lot has 44.3 6 feet on a public Frontage and the lot depth is also conforming the requirement is 80 ft and this lot is 92.8 ft deep the setbacks that the applicant is proposing are also conforming with the R2 District their front yard setback that they are proposing is 20 ft which is the minimum required the rear yard is 15 feet also meeting the requirement and the sidey yard is 8 ft on the North side and 8.5 ft on the south side which are both above the 6 foot requirement the applicant is proposing hard cover of 38% the code allows for 40% for a lot of Records so this is conforming and the final hard cover will be confirmed during the building permit process if it gets there no comments were received from the public or um agencies during review and so we would like to ask for your um discussion and to table recommend or deny this request okay questions or comments from Mia do we run into this very often where at the lot is that much smaller than the required 6,000 uh we see this from time to time uh primarily it's been a a vacant lot that's never had a house on it um and I can think of a couple of them one was out in three points one was out in the Chateau neighborhood where we recognized uh the existing lot size the most important I think piece of information is that you can demonstrate that you can put a conforming house on it um as Mia said this house this lot actually had a house on it uh previously so it's it was developed but the house was removed in 2008 and because of the significant amount of time that has elapsed it was the evaluation of the City attorney that we process a variance because one didn't exist if this lot was um had a house on it goes off tomorrow they could rebuild on it just said there's such a substantial amount of time from time to time we've see them not a lot well I know right where that is and I remember watching them tear it down Y in 2008 and Y the proposed home looks it's going to really um add some Ambience to that little Street and neighborhood okay further [Music] comments questions I good they're they're conforming to all the other setbacks they're not even they're even leaving more room on the sides than they have to and they're not stretching it out to 40% hard cover which is nice I think it fits in well yeah agree further comments okay thank you AR Mia pardon me uh is Christian here right would you like to address the commission sure uh we'd like your name and and address please that's what our standard format sure um my name is Christian Brooks this is my wife Isabelle our current address is actually in Eden Prairie um 9549 Yorkshire Lane Eden Prairie Minnesota I'm actually from the city of Mound though and I have family around here so we're kind of looking to move closer to Mound and improve the neighborhood as well like like you guys said it's pretty simple we're going to meet all setback requirements ground coverage um the only thing is the lot's a little bit smaller than it's supposed to be so we're just looking for variant have go ahead go ahead question this is a primary residence are you planning to rent this this will be a primary residence okay don't rent it okay as of now yeah plus what are you going to do during tornado season tornado season you got no basement no basement there is a room between the garage and the kitchen it's the room so that's doesn't have any kind of window exposure so it should be pretty safe yeah Sarah has a question I just said uh with respect two questions uh this may or may not represent the final house plan right this is our ideal plan this is kind of your ideal plan this is our ideal plan but there could be some nuances as long as it's I just wanted to be formal that as long as it's a single family home and it's meeting the code requirement yes um yeah this is our preliminary plan um only changes would most likely not be exterior it would be within the house so I don't know if you guys have sets of the plans I I can hand them out um we would just be moving a couple walls maybe so and I I would just also ask we did notify everyone in uh in in the neighborhood so there could be people here just maybe see if anybody had any questions from the from the audience yeah okay uh questions are comments for a Christian or Isabelle hearing none thank you for coming forward thank you okay do we have individuals in the audience that want to address the commission about this application seeing none if you uh review page 32 of your agenda you will note that that staff is recommending that the commission recommend to the city council approval of this application with on page 33 six conditions and four findings in fact further discussion amongst the commission hearing none sure I would entertain a motion I'll make a motion to approve the lot size variance for planning case 2 502 citing the conditions 1-6 and findings of facts 1- 4 as written on page 33 we have a motion do I have a second a second we have a second further discussion hearing none all those in favor signify by saying I I those oppose nay motion carries thank you folks good luck on your house thank you congratulations okay uh sure planning case [Music] 253 review SL recommendation front setback variance for front entryway addition for replacement home at 4609 tuxedo Boulevard applicant Greg Jess of CJ Holmes on behalf of owner Mike Sadi Mia thank you the variance for 4609 tuxedo Boulevard um is uh on a property located near the intersection of Drury Lane and Tuxedo Boulevard it is currently a single family dwelling with a detached garage and the house was built in 1974 the applicant is requesting as part of a house reconstruction uh project due to fire damage to add an entryway to the front of the house the proposed setback for the entryway Edition is 22.3 Ft so the applicant is requesting a variance of 7.7 ft from the 30ft front yard setback the image shows the house today and then the the bottom image is the proposed front entryway Edition the lot is guided as low density residential in the comprehensive plan and it will continue being used as a single family home it is zoned R1 single family housing it is a lot of record so the setback requirement for the front yard is 30 ft the replacement structure is in the same footprint as the original house which is deemed non-conforming it the existing house and the replacement has a setback of 26.7 Ft um and the blue is where the existing footprint is of that house the proposed setback for the entryway is 22.3 Ft the entryway Edition is shown in red on the screen so they are asking for a variance of 7.7 ft the maximum allowance for hard cover on a lot of record is 40% currently the hard cover is non-conforming it is 49.3% as part of this larger reconstruction the proposed hard cover is being reduced to 48.8% which is a slight reduction in that existing non-conformity no comments were received during the public and agency review period so I would like to ask you um to discuss this variance request and to take one of the following actions thank you okay questions from Mia hearing none uh discussion amongst the commission so I guess I got a question for Sarah the the lot size is so irregular with that little Zig out of there do we know why it is like that I don't the maybe the property owner or the contractor no it just it not it's an exception for some reason yeah because if that wasn't in if that little Notch wasn't it if that wasn't in place the the house would probably be conforming correct so on all T and purposes it looks like it's far enough if you drive by it looks like it's conforming yeah right I I don't I don't have that history okay further discussion okay is uh Mr Jessica here yes would you like to address the commission I don't really have anything because I don't know why that's Jed like that okay well editorially I can tell the commission that as an owner of a house without an entryway that's a big disadvantage in our climate Okay further discussion like I said when I drive by it doesn't look like it's non-conforming I don't think this would change that and I think architecture that makes it look a little nicer than just a flat front house true okay is there anybody here further discussion or comments you want to see if there's anyone in the audience anybody in the audience want to address no the commissioner just seeing the house up there kind of triggers so the picture okay thank all right hearing no further discussion on page 46 of your agenda you see that staff has recommended that the commission recommend to city council approval of the applicants uh request with four conditions and three findings of fact chair wouldent a motion I'll make a motion to approve planning case 2503 front setback variance um including conditions 1 through four and finding the fact 1 through three on page 46 and 47 we have a motion do we have a second I'll go Ahad second we have a second further discussion hearing none all those in favor signify by saying I I I those oppose nay motion carries thank you folks for coming forward thank you Mia for those presentations thank you good job yeah nicely done all right moving on your eyes I know now that we've been enlightened review and discussion regarding the 2025 planning commit work plan and staff project list on the very last page of your packet uh good evening members of the commission I'm Sarah Smith uh the development director uh in your packet uh is the the list of plan commission and and staff projects that were talked about at our concurrent special meeting workshop with the Council on the 18th and uh so before you uh is that list of items for both your for the commission and for staff and as is normal and customary we bring that back so that everybody can kind of take a look at what was what was talked about and what's on the list and then we forward that uh list with the planning commission's review and recommendation up to the council so it's it's formal uh because that was a special meeting Workshop as you know we had a laundry list of things that were talked about um some of which came to the Planning Commission some activities uh the council uh is going to include on their lists and and other activities are going to be on the staff list so the list of items that's within the Planning Commission perview is included in the packet um includes uh such things as uh taking some looks again at the zoning Ord for a number of topics uh Ada parking was was brought up as part of West Tonka Library uh updating the residential use standards to include uh required updating revisions those types of things uh we're going to be looking at yards and all kinds of things um additionally uh taking a look at uh front yard parking and exterior storage I think that was one of the uh commonly discussed items I know the Planning Commission took a look at it a couple years ago uh and then there was some some changes made and I think um Planning Commission and Council felt as a group that it's time to take another look at that and so that's that's within the purview of the Planning Commission uh and so with that I'll be happy to uh answer any questions that members of the commission may have I would suggest that we extend the front yard exterior storage regulations to sidey yards because if you look at a lot of houses stuff is parked in the side of the house in addition to the front of the house so we might want to include that exterior storage sure y okay all right further discussion about uh the issues that Sarah raised that are on your page 63 I have another one too didn't we also talk about looking at um sidey yard setbacks on like major roads we did talk about that yeah I think we we'll add that but I think kind of in the yard the yard section think that it's good to call it out yeah okay yeah I'm glad that you said that because the yard thing is complicated so thank you for the reminder I think that'll be a lot easier than yard storage yeah yeah no kidding yeah um what about the discussion of the number of people on the committee changing the work rules for that um I think the is going to be delving into that okay yeah I think we're as attrition happens we'll bring it down to step but I thought we were talking about leaving it taking it off or not filling the seat right now and we have to change our work rules to accommodate that I thought well we're going to discuss the council needs to talk about it first and then oh then once they do it then we change then we would then we would do that because we're looking at the work rules anyway because that's going to be kind of an overhaul so I think that's kind of the thought of when we would incorporate it in but I think the council needs to do their their work first and then we'll follow that would be my thought anyway okay okay further comments okay then we have the 2025 staff list you want to comment on those Sarah uh yeah there's a a couple of things on there um one is that we'll be working with I think safe built on the uh International property maintenance code uh we will also be working on starting our our forward motion on the Imagine 2050 comprehensive plan and uh in addition to work rules that we'll be working on in cooperation uh with members of the Planning Commission as well what else is on that list I don't have I'm sorry yeah how come that's due so far out to 20 we just did the 2040 I read that you yeah you can talk about it so the way that comprehensive planning works is every 10 years the Metropolitan Council has to go through a specific process process in law and they um is part of that process it generally in this year will be the year in September is they will release what's called a system statement and the way that the law works is that 3 years after the release of that system statement the city's required to have their comprehensive plan in place so they give you time so they they'll most likely they will distributed on September 30th and then the city will have till December 31st of 2028 to finish their comprehensive Plan update and just as a reminder there's like more than 180 jurisdictions that simultaneously have to update their comprehensive plans and everybody has to ask each other for all of these things so that three-year timeline wall seems like a long way away for those of us in the planning world it's a very tight and busy time frame trying to work through all of those different jurisdictions so it's what they do is they start with the census information and when the sentence information comes out then they start their their review of demographics then they do the systemwide planning and that takes a few years and then they issue so there's a a very systematic process they go through every 10 years and we're just at the end of that cycle so we don't have to necessarily act this year on anything but it is nice to get it in queue and kind of figure out what our process is going to be typically they take from 9 months to 18 months depending on the city's complexity because you do have to send it all out to all the adjacent jurisdictions for them to provide comment on and it just the process takes a while to go through so that help or did I say more than you really wanted to know sorry it just seems weird that you'd be in 2028 doing the 2050 plan you haven't even got to 2030 20 2040 plan well the plans all look 20 years out okay so we finished the 2040 in uh actually we fig finish on time not everybody does we did yeah um but we finished on time in 20 so what 2018 for 2040 and so now 10 years later we're looking at the next one it's been six years since we did that it would have been in 2018 yeah and then we did a a pretty we did an amendment in 20 22 no 23 when we went on moratorium when we changed a mixed use so we took about a hand it goes fast it it does go fast yeah this will be my third round of comprehensive plans it goes fast in between each cycle and usually actually for us the cycle takes five years to complete um just with all the cities that kind of hang on at the end trying to finish everything so but the good news is we can't amend them oh for sure and we did yeah yep most cities will amend their comprehensive plans in the in between times it's just the complexity of that Amendment but we it's just making sure that it's on everybody's radar because budgeting and trying to make sure that we have that figured out and what process and how in depth the update needs to be right now we're still waiting for the information from the Metropolitan Council about what elements are the focus on what is new and what we're going to have to change we know we will have to change some things and so we need to better assess that before we can identify the process and the cost um because they have new requirements um and they are changing density requirements and doing different Chang that we will have to address as part of the process but really the focus is on what you want but we will'll try and check the boxes at the same time okay do we have to take any formal action on this stuff um we we normally uh do a motion in a second and a vote so that and then we include it on the council agenda so that we have an approved work plan so yes that would be in order with your permission okay so chair would entertain a motion to changes approve the 2025 Planning Commission work plan as presented so I'll make a motion to approve the recommended 2025 Planning Commission work plan with the addition of the sidey setbacks on major roads and the 2025 staff list I'll go ahead and second that we have a motion in second discussion hearing none all those in favor signify by saying I I oose nay motion carries okay uh moving on Kath any comments from you uh this morning uh Jesse and um mayor Holt went up to cap the capital um and spoke in front of the capital investment committee meeting uh representative Meers invited them to this he's he's introducing a bill and it went well he Jas mayor Hol took up all five minutes of his allotted speaking time and he was heard um and you know Andrew Myers has really been a great proponent for us for this so all we can do is keep you know oiling the tags in the wheel and hope this we get more money we didn't get any last year as you know but we got the 10 million in 2023 are you talking about water treatment yeah for the water treatment plan and that's all I've got okay thank you K sharff staff project update um staff project update um flash report yes I don't I don't have too much we're we're we're busy um a construction season is busy uh road restrictions went on yesterday uh we followed the state of Minnesota and so now they'll stay in place until sometime in in uh generally early May um we are uh busy still with permitting it's always amazing you know we've got some folks that are starting projects some are in the middle of projects some are um working on projects and so the phones still keep ringing um we Reed and I are working on the um our city clerk updated the zoning ordinance to get all the the ordinances from 2024 into the actual document and you know we've got cannabis with solar with mixed use with e electric vehicle Chargers and with adus and so we spent some time today making sure that all of those are in the are in the actual official copy and we had some small changes and we'll work with Kevin to get those made um other things that are happening um we'll start working on uh taking a uh in-depth look at the Planning Commission work roles and start working on that um it's busy special events are busy um again it's it hasn't slowed down for winter and I guess it was spring but I think tonight's winter again so we'll see um uh other than that it's all good thank you for ask I'm still waiting for that reservation that upscale the Comm place any comments on that I don't have any new information for you shair okay next meeting April 1 at 6:00 pm. does anyone on the commission have anything else to bring up tonight hearing none chair would entertain a motion to adjourn motion to adjourn we have motion to adjourn we have a second second we have a second discussion hearing none all those in favor signify by saying I I those oppos nay motion carries thank you for coming thank you welcome Sherry thank you easy yes thank you thanks everyone