[0:00] Joe Wicklund: so at five o'clock we'll get started uh microphone setup uh my name is Joe Wicklund I'm the communications director for the city of Hermantown uh you'll meet David both our city engineer and Trish kriego who's our infrastructure director um as folks on this project as we go forward but primarily today it's it's me and David so this is our second public uh information meeting regarding the Hermantown road project that we expect to do uh in 2024. uh oftentimes this is the kind of the least attended or or least changed um meeting from the first one because we're going to cover for those of you at the first one we're going to cover some significant ground that we covered the first time in the history of these [0:45] Joe Wicklund: projects where assessments come from those types of pieces the part that's new and extremely uh helpful tonight David will dive into what we call the 30 design piece which will start to outline some of the nuts and bolts of how this road will be designed and some of those pieces David mentioned to some folks obviously before we officially started a minute ago that um we definitely welcome questions back and forth I'll do my very very best to repeat them here into the microphone so folks online and in the audience know what questions being asked we we aren't in a hurry tonight but we also don't expect it to take too long to cover everything if you do have a project type question while we're gone please raise hand interrupt we'll get going if you have a question that's really specific [1:31] Joe Wicklund: to your property about how this project will interact with that we'll save those uh for one-on-one time at the end sound good so a little history and you'll see we talk about this slide quite a bit this kind of gives us the calendar of events in relationship to the Hermantown road project uh and as you can see we're now into our second public meeting about this and maybe most importantly you can kind see in white uh on the second line and the third line on where we're headed this will culminate in a significant construction project on your road uh in 2024 and some of the assessments that we'll talk about that don't come into play until the very end of that project [2:16] Joe Wicklund: um some background on why roads in Hermantown so we've done I I was hired in 2019 and to to kind of draw a circle around a lot of where Hermantown is at in terms of its growth and trajectories the city we had finally reached a kind of a stage coming out of adolescence as a city where where we were kind of honing in on different things that we could do that that's necessitated kind of year-over-year planning versus you know kind of one at a time and so part of that is how can we how can we plan projects across multi-year spectrums and budgets and also how do we target kind of Big Ticket items to be able to make those changes so we passed the financial management plan quite a while back that had kind of dovetailed in with some of the work David did on basically grading out our roads which were our worst roads [3:02] Joe Wicklund: and which were our best roads I joked with one resident earlier today who came in and couldn't be here tonight that in some ways your stretch of road that we're doing is like the last worst set of Roads everything else that we'll work on were pretty bad roads but when we talk about Hermantown Road uggstead Road the vague Junction Portland Carlson Alexander the first kind of four or five years of these road projects uh you could have a pretty good debate about who had the worst roads and those would be kind of the the roads that would would win that argument after this a lot of the roads are ones that are in that next level that were coming up for us after your guys's project um our community uh survey about your satisfaction with an array of projects is actually open right now so folks can [3:47] Joe Wicklund: certainly hop on that but I can tell you on preliminary data again this year the two things that will come up as our biggest opportunities to improve in our community is the creation of out of like Gathering space around parks and outdoor recreation and kind of leaning into that opportunity and resource in our community and that'll be the second most important thing to Residents that we could do better on and the first will be roads um so that's part of where the focus on this types of improvement came from a few years back David I'll let you jump in and talk about you know kind of how our roads granted out when we first looked at things okay yeah my name is David City Engine here and as as Joe said [4:33] David (City Engineer): um back in 2015 myself and Public Works director we rolled and reviewed and ranked each Road in the city um and the grading system was one through five or one being a role that was new and a five was paroled that needed uh um to be reconstructed or failing slowly so when we rank these roads um there's different uh things that we would do to extend the life so the roads that were ranked in the one two there's a different treatment that we would do for a role that's a three or a four and similarly [5:20] David (City Engineer): the five would typically be a road um and these Improvement strategies for the for the ones and twos would be a million overlay um typically be a reclaim and overlay and then the fives were the full reconstruction the project that we have before us this evening is kind of Falls in that four or five um threshold so right now we're anticipating about three of the four miles is gonna be the reclaim and overlay and reviewing ditches and driveway culverts and a ball of a quarter of it or one mile is gonna be a full reconstruction and that's [6:07] David (City Engineer): going to be based on cell warrings and how the road has you know performed over the foreign so we have different standards in hermitone for Rural roads and Urban Roads and the difference between those who um on the left-hand side of the screen here we have Rural Road and those are roads that have ditches and culverts um the Urban Roads typically have Curb Gutter and sidewalk and the area of permanent Health that this project is is in a rural setting and has a rural road character to it so that [6:54] David (City Engineer): would be the road standard that we're going to apply to this project [7:03] Joe Wicklund: FMP yes okay so as I mentioned on the front end doing these types of projects requires kind of I wouldn't say like a different type of thinking that was done in Hermantown before the last decade but requires you to be able to plan across multiple budgets to be able to do projects of this size and so the financial management plan that was passed in uh 2018 and early 2019 was the first step in taking some of the work that David and Paul Sandston our Public Works team did in deciding what roads were the right ones to you know attack first in terms of improvement and then getting into how we pay for that the financial management plan does a variety of things for us everything from existing debt and how we manage that all the way to you know how we deal with our [7:48] Joe Wicklund: current proposed budget a much better story than what you'll see on your screen up there I just did an interview about this so we look uh at multiple years and I've kind of committed to doing this in 2019 and I I don't know if any of you are aware but there was a massive Global Health pandemic in 2020 which made all of everyone's plans and budgets kind of meaningless on the Fly and for a very key moment in our City's history we fundamentally used what is always the second part of the financial management plan built in is flexibility to deal with like really the unforeseen pieces so we got to kind of test and stress test our financial management plan for the unforeseen parts and had a lot of success moving through that so now as we [8:34] Joe Wicklund: kind of are on the right side of that experience we can kind of reset and say all right we know that these plans that we've built have a lot of elasticity and a lot of ability for us to work on the Fly can we get back to kind of multi-year planning in a more predictable environment um so those types of pieces have really served us as we worked across um not only multiple years but this huge unexpected occurrence and how we could make budgets work and not you know massively make changes to people's property taxes or limit services or even stop road construction during the pandemic there's a key piece for clarity in terms of what types of money can and can't go to road construction projects and again this is a slide that we go through [9:20] Joe Wicklund: whether it's the first meeting second meeting or hungryth meeting with a group but Road assessments which we'll talk about in a little bit uh on the on the screen a little bit ago where David talked about um the fundamental changes to the roads that we'll make those it has to cross that threshold for assessments to be available to the property owner there has to be a fundamental change of the road that'll bring greater value to their pay and so that's already been tested by these pieces so uh personal assessments other property owners are are a way we can fund these types of projects the general tax level which is also used in this so well individual owners who are in this room will be impacted with the assessment 100 of Hermantown will actually contribute to [10:06] Joe Wicklund: making Hermantown Road a better run so so there's definitely a We're All in This Together piece across the city uh Municipal state aid is a funding mechanism that's available for specific roads that are eligible for that in Hermantown is that a factor on this project David well it's not but it is different roads meet that Mark uh local government Aid this is an exciting slide I debated updating this today or not and I left it not updated because at this moment we don't receive local government Aid and that's been true for many many years on January 2 or January or sometime in 2024 that will change [10:51] Joe Wicklund: so thanks to the work of a lot of dedicated staff members elected officials across multiple eras lawyers Effectiveness our new counselors have jumped right on uh previous elected officials like Tom Bach and Mary Murphy current elected officials and grand house child and Natalie zieznikov have opened up the opportunity for local government Aid to come back so that adds another level to this in terms of funding that's new enough at this point that we haven't applied it to your project um because again it'll be brand new for us in 2024 but that's going to change this slide and change the trajectory of that in a moment I'll talk about individual assessments but even when local government Aid factors in so that you know the assessment amount of 9750 [11:37] Joe Wicklund: more to come on that is likely to stay the same and that reason for that is that does not as you've noted in the first place it does not impact it doesn't that amount doesn't cover the full cost of the project so you're not paying for Hermantown road to Accents you're paying for a fraction that 9750 amount has been the same across multiple years projects so your particular stretch of road is more expensive than other roads we've built and has less folks on but you'll pay the same assessment as more dense roads where we can do something different in terms of like Duluth doing it by square footage we've done it as everybody benefits from all our roads so let's get that spread away sales tax we have some changes right now [12:24] Joe Wicklund: in the community around sales tax in terms of the Wellness Center City Hall and the three new initiatives on the community recreation initiative those are things that sales tax can be used for sales tax cannot be used for construction abroads uh the Water Utility Fund there will be some water system uh upgrades as part of a lot of work we're doing all around the city different times but unless there's water system upgrades in this project that factor uh stormwater utility funds some of the project will be funded here because we're doing different uh efforts and ditches and culverts and this that particular funding will be a part of this equation again anytime we do sanitary sewer we actually have a most people don't even think about having a street light facility we [13:10] Joe Wicklund: actually do but those funds won't factor into this so I would just like to add that all the funding sources that we have available on a project the only three that are available as an option on this project are the first the road assessment the general tax levy and the storm water utility department the other funding sources are not applicable to this project so if you start getting LGA funds they hold the FED how much we Face a little effect from the money that comes from somewhere else what fun was that yeah so the question is if we when not even if that's the exciting part when we [13:57] Joe Wicklund: start getting LGA funds how will they be applied to these types of projects and the the short answer is to be determined by our elected official attack for the most part I'll give you a little preview of the the most part of what we're looking at using in LGA uh money for currently in the biggest city-wide impact that we think we can get for it is in developing our new Public Safety department and fire department as the volunteer piece really is proven not to be able to serve a community our size our age uh and with our needs um and then the LGA that number the amount we get varies a little bit each year so we want to be able to see is the state willing because obviously there was some [14:43] Joe Wicklund: important political Capital paid or or used to be able to make this happen is to say willing to keep that number fairly consistent as our news you know even rise over time and then what will be done counts on that model experience [Music] in a world where we do apply that if and I'm and I'm speaking in the hypothetical here but this is the way that we look at these things if we were able to apply LGA next year to this project which will do not plan to do that would just change David saying we have a fourth funding mechanism within that the amounts and stuff might vary but again so it wouldn't change the heart of what people think about in their experience is usually that person [15:30] Joe Wicklund: did we answer here [15:41] Joe Wicklund: so the question is did the city ever get reimbursed for being the detour uh for St Louis County on Maple Grove Road I can't speak to that David because I don't think we did or do on those types of pieces so unless you have some different information than I do but I've never seen that uh scenario the only time something like that foreign [16:27] Audience Member: so the statement in here is that out on Beck's Road and if anybody's familiar with that kind of Gary as a County Road the state did reimbursement it sounds like and that very well [16:52] Joe Wicklund: no so the short answer to the question is no reimbursement from the county side of the state side that we've experienced on the city Side uh the slide you see in front of you this is oftentimes what most people ask questions about so we'll dive into it again that assessment total of 9750 is the plan uh for each parcel owner the payments per year let's be clear about that where where there's kind of two ways that folks handle this particular payment we do have some who come in and pay 9 750 on uh October November December when the Project's done we open up a window for folks who want to pay that 97.50 a month and then it's done other folks most other folks choose to have it roll onto their property taxes where it's included as part of their property taxes [17:37] Joe Wicklund: um at this point we can do that over 15 years at an interest rate of 5.5 percent so the breakdown and I might be a penny or two off on either side but this is a pretty useful number you'll see a 971.35 increase to your property taxes uh coming through the accounting if you roll the assessment on to your property taxes [18:08] Joe Wicklund: um so the question is hey what if I sell my house either well I'm going to answer two is both now or during the assessment in most cases the city and county steer clear that and it's just part of the sale so it doesn't necessarily roll to the new owner it gets knocked out at that point um but on the part that's maybe a little bit more useful at this point is and this was a discussion I had earlier today so that's probably why it seems so true to me now is this is definitely an announced scheduled assessment so if you're putting your house on the market your realtor will help you guide that but this isn't the secret the 9750 is the proposed assessment even though it's a year plus out so keep [18:54] Joe Wicklund: that in mind did that yeah that's a negotiation how that gets paid can be either way so it can be the cost of the house goes up and you feel like you've absorbed it that way it could be part of that transaction yeah but it doesn't carry over yeah yeah it's not so I guess I would like to add that you know when the project is completed at the end of next year there'll be a assessment here and at the end of the project in the city council will certify that assessment role and it's my [19:40] David (City Engineer): understanding that whoever the parcel owner is at the time that the assessment role is certified is the um they're the ones that are on the you know on the hook for the the assessment so again you can if you're going to sell your home um you can you know negotiate that as to who pays it it's it ha in my opinion it needs to be disclosed that there's a there will be an assessment to this parcel in the future and that assessment doesn't it's not triggered until I think [20:25] Joe Wicklund: it's January of 2025 that the assessment will be triggered so I moved it forward to the next slide so we could see our calendar again for exactly that so you'll see construction pieces you'll see this is the previous years you can see kind of the upcoming calendar events but the part we're talking about now is really the second to the last piece on the bottom October and November of 2024 we'll have public hearings on individual property owner assessments so that's where folks can appeal or walk through a variety of different processes related to their individual assessment and then usually November of 2012 for the last meeting of November the second Monday or the third [21:12] Joe Wicklund: Monday in November is when we approve those assessments and they go on to the tax roll they have a we have a window from that point forward till the county picks that up usually mid-December if folks want to just come in and have it knocked out on that spot and again we always have a handful of folks who do choose to do it that route the um but you won't experience any kind of those assessment dollars or anything like that during the project until it's completed the let me go backward the reason I want to walk you through it differently is so the ugstad road project was delayed a year very different type of project was delayed by some uh pieces that we needed [22:00] Joe Wicklund: from the state to approve that so we held all of these types of meetings with them in 2020 one for a 2022 project that got delayed until 23. they still haven't had their assessment that'll still be at the end of the project we don't expect any delays obviously on the Hermantown road project but I want to reiterate that the assessment won't happen until the project is completed So when you say in that second and last step in business [22:34] Audience Member: yes that October November of 2024 that's what we're talking about the 9750 now I think that this had one more thing that that 97.50 is pick them all if the project is over budget the assessment of matching that if that's a fixed amount [Music] [23:05] Audience Member: a project under budget is that ever happened questions about oh I should repeat that for folks online the question was you know if there's if if there's overages on the cost of the project if it runs over budget the the assessment of 97.50 stays the same regardless [23:31] Joe Wicklund: January of 2025. yep [23:41] Joe Wicklund: yep that would that's where you'd see your first payment happen yep so the question was when would you when would it hit the tax rolls and I said January 25 but for most folks obviously they're getting their uh tax payment in April or May and that's when you'd see it yeah [24:01] Joe Wicklund: [Music] [24:07] Audience Member: so the the point raised in the back which is totally valid because it's a math problem is if you do take that route and don't pay it off early and you take the 97.50 the 9750 and amortize it out over 15 years at five and a half percent you pay it's like 14 9 or 15. it ends up being about five thousand extra dollars in interest to be able to space that out um it can be paid off in Parts in the middle not necessarily chunks but all at once but that's with the counting on on your taxes so we're kind of not in the equation at that point in terms of how that gets paid so I'm going to turn it over to David and talk more nuts and bolts like getting into the construction piece into obviously the areas and pieces that um [24:53] Joe Wicklund: impact uh or talk about the 30 completion that he's at we probably should have started with this slide and make sure you're in the right room but uh this is a a map of our project we have three miles of Hermantown Road at the West End which I say at the beginning is Highway 2 and the East End is Augusta Road and then um we have old Midway from Midway to Midway so there's a mile that road and three miles of Hermantown Road yeah so this next slide is the um we call it a typical section and that's a slicing the road um vertically and this is what we call [25:38] David (City Engineer): our In-Place or existing typical section it shows that you know we have approximately two 12 foot Lanes um out there it does vary but um for the most part it's salty and you can see on here that row stands for a right of way um if you've noticed here in the last few days um I've had the surveyors out there and they're marking the right-of-way and the center of the road so you'll see uh um black the little woods with the orange ribbon oh on the edges of the road that is the right of way that Joe had mentioned before that is the [26:24] David (City Engineer): corridor that the city has the has the right to make improvements in and then on the center line we have pink paint and it has um some numbers every 100 feet it's called the station and we started at Highway 2 and we went East up to ugstad road so you know if you can kind of see in there this is we have stationed every 500 feet so the five plus zero zero um so that's how we know where we are in the world when we um design these roads over with the next next one here so this is the um our rural Hermantown Center so as I had explained before we are going to apply [27:10] David (City Engineer): our rural standard to this project and that can it's a 24 foot wide pavement and then two foot shoulder on the other side so a good example of what the most recently completed one is levate Junction it's it's the same um section that we're we're going to apply to hermitone and old Midway so it's 24 feet wide of pavement two feet uh gravel shoulders on each side and then the the composition of the road is um there would be four inches of black cup and then eight inches of five and a foot of sand that's our minimum standard in the [27:55] David (City Engineer): there's locations where we know we're gonna have to rebuild and there might be some form sections that we have to increase that stand layer to um to bridge those those bad soils so we kind of account for that in our in our design without ditching at all oh yeah and then the ditching a good point Joe um part of why I had the surveyor of State the right-of-way is just so it gives us as the city and designers and understanding of where we can make our improvements and it also gives you the residents the owner of the property and understanding knowledge of [28:43] David (City Engineer): where the property line is and where the right-of-way is um one of the contentious items on projects are trees and that's one of one of the main reasons I had to say felt because when we go through and put new driveway call works and get this between those converts there will be trees that will be taken down as part of this project and um I I just throw the whole project before I came up here and I know there's um especially on the West End there's some nice rolls of pine trees that I'm I'm pretty sure that we can preserve [29:29] Joe Wicklund: roles because there I saw the right-of-way markers the trees are beyond the right away but there's there's the feel is going to be a little different from this road after we go through and ditch it and I think I think it will be for the better um opening that up you won't have much shade on the road and especially in the wintertime you don't have the eye spots that develop on those Shady pieces of the road question yes [Music] so the question is do we replace trees that are taken out and if they are in the right-of-way but the answer is no if if we had to get an easement and take a pre that's on private property for a reason then that we would replace those [30:17] David (City Engineer): at this point we don't at least at this point we don't expect any easement needs we haven't exported at this so it'd just be the right away tree foreign [30:36] Audience Member: 33 33 feet so no I mean definitely so anyway you see yourself going alone so that's the so the good the six [Music] ES the question is about preserving trees that are close to the right of way line so the answer to that is we're at the 30 plans the next this the 30 to 90 percent plant production that's where we get [31:22] David (City Engineer): into the meat potatoes of the plant and we look at individual driveways we looked at drainage problems we look at culverts and what we'll likely do is um we'll either call another meeting like this together or if we feel that there's a significant impact to somebody's perceived front yard we will meet with those people individually you know and we will when I say individually we'll come out here also plan to say you know I'll spray paint them and say this is where we're improving too yeah [32:10] David (City Engineer): there are situations for example yeah so I I wanted to make a couple of points that um one is Hermantown Road does not sit we have a 66 foot right away and that's the the laugh and the orange ribbons that you see that's not all complete today but I think by tomorrow it will be so if you pull the tape between those that 66 feet the road is not necessarily centered there today so when you pull 26 feet the road may not be centered so [32:58] David (City Engineer): my first attempt was we were going to put the road back in the center of that 66 feet and if there's impacts impacts are too great to one side of the road or the other then we will look at what we call splitting the we'll put the road back where it is so what we've learned on um some of the previous Road Improvement projects we've done is if the road is shifted one way the first the perception is okay we're moving the road over here I'm losing front yard my neighbor's gaining [33:43] David (City Engineer): front yard and I want to be clear that the 66 feet of right-of-way is is the city's Corridor to work in so the perception is a little bit skewed because it's not it's not private property that's right question the differences in surveying for when you go to the world yes so the the question is the the deviation between the center of the traveled roadway and the uh platted right-of-way so what [34:28] David (City Engineer): in my opinion attacking a surveyor I talked to him this morning specifically about this and the the Old Line work or surveying that was done when they established that matches exactly with the DPS technology that we have today the right-of-way and the it fits perfectly the deviation is when contractor a built this road it didn't get built exactly in the center for whatever reason [35:07] Audience Member: the question is are we going to move the power lines it's a good question that's one of the next steps in our design process is we have a utility coordination meeting which we send out plans to all the different utility companies to explain what we're doing and if there's impacts to you know um fiber that's buried or electrical or phone line will will determine that so if it if there is a conflict they're required under our um right-of-way agreement to move that at their thoughts [35:50] David (City Engineer): so if it's not in the way of building the road We're Not Gonna [Music] question here [36:19] Audience Member: so a benchmark or calling Monument the ones for elevation ones for location okay [36:33] David (City Engineer): my friend foreign [37:09] Joe Wicklund: so there's always so the question for folks online are that today was a benchmark that may or may not be in the right place and there's always from my perspective and I'm not I'm less severe than David who's not as Ramirez it's always fat there's always going to be some fascinating history to all of these roads especially you know with all of that ways that property has been divided up in it and that's part of what we'll learn during this process foreign [37:51] Audience Member: just okay [37:58] David (City Engineer): one of the other questions also that usually comes up is what what is included like what do I get as part of this and David mentioned if you want to go through the list of driveway culverts new mailboxes yeah is there anything else that I could discover so new graduate conference mailbox if you're passionate about your mailbox that you currently have which clearly at least one version uh we work with you to make sure when it comes out it it can go back in you don't have to have the cities mailbox but it may be where the city tells you it's going to be so [38:46] David (City Engineer): the question is um do we put a driveway Culvert where a driveway Culvert doesn't exist today and the answer is I I don't know today what we do know is when we go through the design process um we evaluate the digits the example of where we would not have a culvert is typically if you're at a high if your driveway's at the high point of the road and the water goes both ways there's not a need for a culvert if your driveway goes way down and the Culvert needs to be 100 feet into your property we're not going to replace it so those are scenarios that we would not put a driveway Culver um in the part of the project [39:35] Audience Member: another question yes yes [39:54] David (City Engineer): are you taking them out no so the answer is can we Salvage culverts that were are new or fairly new and the answer is if we know we can um direct the contractor there is no reimbursement if monetarily so the only thing that we could do is if the Culvert is sell the jabalt we would leave it at the end of your driveway and you can do whatever [40:34] David (City Engineer): yeah I know I talked to you in the field last year [40:48] David (City Engineer): um [41:02] David (City Engineer): but so the question is about culverts what what do you do if there's there's a problem with them in the future so big picture these projects carry a one-year warranty and that warranty starts from the time that I certify I accept the project in the city council accepts it so let's just say that's November one of next year so that would be November 1 of 2025 um we have a you know warranty quarter so as far as a failed Culvert I I would have to talk to Public Works um director because he's the one that ex takes all the uh applications in for [41:50] David (City Engineer): new driveways and he replaces the culverts I'm not exactly sure what his policy on that is some some do and some don't it depends on the location of the Culvert so that's where it's like I will [42:13] David (City Engineer): could be yeah so I I and I think David's experience and what we herbs in knowledge is different that we're not as worried about that quality and I I will add that um probably in the last 10 years it's been uh pretty commonplace is that the metal culverts that we specify are um aluminized steel so they're they're steel but they're dipped in an aluminum um solution and that solution is a lot more resistant to rot and Decay than a standard steel Culvert um so we've specified a lot of them and [43:01] Joe Wicklund: I um I I can't remember the last time we've had one that we've had to go back on you know in the last 10 years for sure and when David talks about the one-year warranty that's that's it's really a relationship we have but suppliers and contractors in terms of the products that we purchased being insured and then that are being covered and then their work that will put a question in the back here yeah through there is somewhere in last summer it seems involved with your place by the city in City Cruise [43:46] Joe Wicklund: [Music] it depends on the individual product or project so in some cases it could be the homeowner in some cases it could be the city uh obviously the focus on making sure that we have a usable storm water system means that sometimes that work is best performed by us even if it is on Resident dollars so that's really similar by David's saying let's assize those up at the individual level of the property owner that's that's the answer to that question yeah those are again my my role as city engineer I don't get into the maintenance a lot that's more in the public work side [44:31] David (City Engineer): thing but I would venture to Guess that there was a failure and the Culvert had to be replaced immediately even though we have a road Improvement project someone we're not going out there replacing them just to replace them that when we know we have a project coming forward with the same length [45:08] David (City Engineer): I would say as a overall the driveway culverts will likely be longer than what you have there today hello interview okay they'll all be different plans and and I say that because the driveway culverts are based on them with your driveway so our standard our minimum standard for a driveway in Hermantown is 12 feet wide so if you can Envision the top of it's 12 feet wide and they're typically three feet deep and we have a we have a slope that's three to one so three feet down nine feet over Nine and Nine is 18 18 and 12 is 30. so [45:56] David (City Engineer): I would expect the shortest call work to be 30 feet and if you have a 20 foot driveway it's going to be another eight feet with wider so every driveway will be 12 feet at the right of way so if you have an eight foot driveway that comes out to the road we're going to put a 12 foot in and then it'll it'll taper to um eight feet at the right away yes in regards to come over foreign [47:03] Audience Member: let me say this all the driveway culverts that we're going to put in are the metal the corrugated metal pipes any pipe that crosses the road we call a Center Line Culvert and those are will all be concrete no and we put those in and then we time there's concrete ties so the pipe comes in eight foot sections and then there's a big steel bands that hold it all together so it doesn't do this it keeps it straight so the one at the you're saying at the south end of Lindell so so that conveys water parallel that didn't foreign [48:13] David (City Engineer): okay so we will be replacing that as part of this project but we'll take a closer look at him [Music] one thing we haven't mentioned yet tonight is we also have a parallel project with this and that's the bridge near Five Corners um that this the city has hired lhb and other consultants in town they're they have a robust Bridge Department and we hired them to design us new bridge so that bridge is going to be constructed [49:02] David (City Engineer): during the same time that we are doing our roadway project so we're anticipating you know a hard road closure on Hermantown Road so you'll be able to come from Umstead up just short up five corners and then you'll be able to come from five corners or Midway Road but there will be a hard closure there while there so yeah yeah yep and no uh no Dukes of Hazards no jumps on this project maybe we've had that happen recently on other projects but the nice part is yeah [49:52] Joe Wicklund: some of us [50:06] Audience Member: good question so the question is and we can extend this not only to the Rocks around your culverts but any kind of landscaping resident additives uh to part of the project how we dealt with both David so good question so what those rocks we refer to them in the engineering world of Riff Raff and their energy dissipators and they so the water goes through it kind of slows it the water down so you don't get a road um I think what you're asking is you have rocks around the outside of the Culvert until driveway up right so that that condition won't exist anymore [50:51] David (City Engineer): because you have a near vertical base we're going to be able three to one slope so that will get landscape with either sod or um seed and molds that area it's not going to be straight up and down it's going to be a mobile service unless you're you know if you're in particular to those rocks then um I would say Salvage them and put them aside and when we're done with the road project put them back foreign and here [51:34] Audience Member: that's that's how we um create those commissions all good questions very good questions any and if we have folks online you can then meet yourself and jump in at any point if you've got a question online we'll be able to hear it but any other questions here yeah yeah Fairway pass through a basement [52:17] David (City Engineer): the question is and we can answer this in a so you have how do we deal with varying driveways David some are blacktop some are newly blacktop some are paver stones some are gravel don't that's a good question and it's a very common one across these projects and that's part of why I had these the surveyor stake out the right-of-way so what we will do is every driveway we're gonna make a saw cut or a line right at the right of way whether you have decorative pavers concrete tumors class five Limestone blue stone we restore it to what you had to the [53:04] David (City Engineer): right-of-way and we we don't have the um we're not going down the right away so that's unless we had to make a great Improvement and we need to get an easement that would be the only time we and we did we had two of those on Levee Junction where we had to go 30 feet back um that's the question no no we'll give you back again yeah half of this problem what's your driveway what's the driveway from the right away [53:49] Audience Member: to the garage [Music] [54:05] David (City Engineer): all right so that's what we would put back okay [54:20] Audience Member: yes um elements [54:34] Joe Wicklund: great question so the question is hey I want to get out of my driveway all the time how do I know when I can and Camp right what is the schedule so on the on the high level piece like we're doing right now and I said we'll have weekly meetings on site somewhere in the project that will fill you in on and that's the best way to know like hey the week ahead looks like this all right if there's any kind of uh changes that require us to communicate and mass with folks then we'll do that through placards on the doors letters you'll see me run around the neighborhood the contractor running around delivering them if it's at the individual level you know on a certain particular day or if a schedule like we ask him not to spend a lot of time talking to contractors so that they can [55:19] Joe Wicklund: do their work so running in a lot for me and David and Trish and folks like that but if if it's hey I need to get out right now a piece of equipment is right at the end of my driveway then we say yeah our contractors understand that folks will have to have access I I will add that of the road and prod Improvement project that we've done and the ones after this if in my opinion it's going to be the least impactful who you the residents and I say that because we don't have any utilities we have no storms to where we're doing we have no water main we have no sanitary silver we don't have eight input deep trenches going across the road most of this is surface work and I'm [56:04] David (City Engineer): anticipating that you're going to have very good access to your driveways on a regular basis there will be times where you you won't get there you will know we will notify the report back and as to expanding what Joe said we have weekly construction meetings and we take minutes and those minutes are posted on our website so you can see progress and you can see the schedule for the next week in fact I'll give you a heads up on a regular complaint those public meetings are 100 likely to be at 9am which is not particularly convenient for anybody [56:51] Joe Wicklund: except for people whose time needs to be spent building roads so that we can get them on track for that so that's where it's really important to you have a question to stay in touch with David or ire to take a look at those notes we'll always really properly get them up the contractor develops them after our meeting so there could be a little delay on their end but we'll get those up as as soon as possible so when you say hey those aren't super convenient times for us to be there absolutely true understood um benefit of the entire project we want to keep those folks moving and we'll give you the notes as soon as easily as possible yes yes we where there's Culver's crossing the [57:36] David (City Engineer): center of the road we plan to replace all of those um I've been notified that there's one that we may need to add and I don't know if that individual is um it's it's between old Midway and Highway 2 there's a field on the North side that collects water um I don't I don't remember what's that so um it's something that's on my radar so the question was Centerline culverts culverts that crossed the road are those [58:21] David (City Engineer): going to be replaced and yep 100 of those will be replaced and there may be a situation where we add one that isn't there uh really good questions y'all we're here yes [Music] [58:43] Audience Member: yes outside to learn the way that more relationships [58:56] David (City Engineer): take care of that because I don't have that problem so the question is trees that are on private property close to the right of way and we take a tree or we create a ditch and it impacts the roots and that tree dies in a year or so what's the what's the process um that question has been brought up a lot over the course of my career and the project and um every tree is different every project is [59:42] David (City Engineer): different and I'll say that's kind of a game day decision when we're when we're doing dishing um maybe we're sleeping off the back slope of the ditch on Levant Junction we put a bunch of rocks protect the trees so those are all options what did this problem question is where does the project start and stop and that that is not my decision um we typically allow the contractors to apologize and my my personal ball would say if they're [1:00:29] David (City Engineer): going to break this up in the future statement one Highway 2 to 5 corner segment two five foreign [1:01:03] David (City Engineer): unless there's a in order there's there's not a school out here we don't have Summer Fest um there's a couple businesses at the south end so um unless they're the big reason to prioritize or direct the contractor we're going to leave that off the contractor so force a project and the question before that we talked about this pre-meeting with some folks and and I was just there to bring it back up is the idea of trees that are on the private property but might be damaged by the work being done in the right-of-way and David said again with game day decisions true achieve the best advice that's part of why we have these meetings is one like David said those [1:01:50] Joe Wicklund: Stakes are being put in at the right of way so you're you can start communicating with David and I now on that so we can kind of take a look and there's no reason to you know sit back and wait we can start those discussions early on so we learn about you know which trees are important or which not so the example you gave we worked with one residence road project and took out a tree on the city's dying that they were worried not on this big advisor put a road project like this years past to take out a tree they weren't willing to bet on and another one I remember specifically on uh uh Alexander where we we felt as a city like hey we'll take this for you probably later that's probably the best bet and they said no we wanna keep it going it's still good so without [1:02:36] Joe Wicklund: this isn't something that's gonna spit it this won't happen to you unless you don't communicate so that's why we create these opportunities for you to be able to say hey this is this is great that you're taking take this one too because I think it's doomed great that's on our time let's get it done versus we don't know how important something that's in the right of way is to you we'd rather know otherwise we don't so so stay in contact with us and stay in communication once those uh right away is stake and once we get into it so that when David is making that game day decision we've got some kind of idea on how your feelings and how uh this object and the right-of-way or just out of it matters to you and I'd like to [1:03:21] David (City Engineer): add to that is we are not I'm not staying today that we're clearing every tree between those one derivatives the goal is to design a road that fits the best we can now right away there's going to be some places that we don't have to take there's going to be some places that because of the in particular I'm thinking on the West End uh you know just this side of highway too there's um it's a steep hill and there's steep ditches and we are not gonna our real difficult section we're not going to get there because we don't have enough right away so the compromise is maybe we'll make a ditch that's um not as deep maybe [1:04:07] David (City Engineer): into the back slope and the end slope will be steeper than the three to one so those are tools we have to stay within the right way and because we're trees so to your question at the beginning are we just gonna rock and roll down 66 feet and clear it up we're gonna like David said now about what works for the road what works for the storm water system and what kind of keeps as much intact as possible some places that'll feel like a tree made in other places it might feel like a tree good so again stay in connection with us especially wants to see where it goes right away stays there foreign let's say July of 2020 [1:04:56] Joe Wicklund: four so it'll definitely be mailbox is our angle the demon Hot Topic once project starts so we'll communicate they'll be talked about regularly in the publicly so let me let me expand on what Joel said that the program that we're going to have in place in our plan is every mailbox gets removed and when I say remove that goes in a dumpster and all the way if you want to salvage it it's going to be up to you to remove it the contractor will put in new mailbox posts and new mailboxes on at every president and after they're installed if you want to install your decorative mailbox then [1:05:42] David (City Engineer): that's your your obligation to do that I think it's been set up on the mailbox yeah you'll have mail throughout but we'll work with one the contractor into the seemingly more elusive as the years go by USPS about the best way to make sure you get your mail so how whether that's gang mailboxes or where those get located obviously to whatever you tell but but that'll be a factor that we'll be working through at the very beginning I'm I'm anticipating we are not going to help gang mailboxes on this project and I say that again because we don't have these deep utilities and I Envision that 95 of the [1:06:29] David (City Engineer): time we're going to be able to drive through this project there's going to be some delays and inconveniences but you know we got to maintain garbage and mail service today that are homeowners so but we are in contact with the postmaster and they're the ones that have the ultimate disabled it's not it's not me it's not the city it's it's the pulse map to that magnetic and if there's a game box they make the decision on where it goes um so if there's if there's one gang box at the intersection of Midway and um or Hermantown Road Joe and I don't want to call because you have to drive two miles or around the [1:07:15] David (City Engineer): bridge you'll still call me and your partner together [Music] if if the postmaster says yeah we need one then yes that's part of the plan yes [1:07:45] David (City Engineer): they could be right next to each other but there'll be one mailbox on one post oh one other thing on mailbox is so you're not surprised about it we we do not put the numbers on the mailbox everybody's individual and whether you want a black Magic Marker or role play that that's up to you what we do is on the inside there'll be duct tape with a magic marker that says has the block number when they open it they know that's come up on many projects and that's the position you know we've taken is we it's up to the homeowner to put the numbers that they started we give you a blank sheet of paper and [1:08:32] David (City Engineer): you just be as creative as you want as far as you don't want it first and you do that now well so one one thing that uh largely doesn't exist or is uh not very apparent or the fire number so everybody gets the new blue two-sided buyer number that has a flag that points towards the house so that will be very um you know apparent for both First Responders and the military still have a nice quieter [1:09:19] Joe Wicklund: number so they can see where you're at and and will put those in in the location and the direction they are supposed to go and appreciate not you don't have to make a personal change to that location in the direction we we've put them in there where they're supposed to be and how they're supposed to be might be different than where your current one is and most likely different than the where your current one is facing right we'll get that right that's what we'll put them in right the telephone uh posts so foreign [1:10:04] Audience Member: so the question is have we looked at the bone pedestals of where they are in relation to the right-of-way um we know where they are in relation to right away based on our survey have I looked at them individually no do I I only care if they're in the way of our debt or a culprit you know if they're on private property and right away I'm unless we have to move it I'm not concerned about that yeah [1:10:33] David (City Engineer): you know and as I said earlier we'll have a utility coordination meeting and that will if if there's an issue with it it'll be brought up at that time we've had some probably thinking of our first year doing this where there were degree like some significant polls that need to be moved and other projects where did none of them happen so it's kind of see how it shakes out one day yeah they're light green any other big brain questions for individual ones David and I will hang around for a little bit but is there any other big project-wide questions that that anybody's wondering about [1:11:19] Joe Wicklund: perfect well we will communicate next steps and and if we're getting back together at a later date for 90 design um but the communication piece right now again if you see or have questions about where David has had the right-of-way staked and you're wondering about how that fits in uh again on the Rhodes website where all of this will eventually be posted you can find both David and my contact information and then for your neighbors who didn't weren't able to be here tonight in this recorded meeting will be put online I'm gonna say tomorrow but definitely by next week definitely financed