[0:00] Mayor Wayne Boucher: March, let's stand for the pledge of [0:14] allegiance [0:22] Mayor Wayne Boucher: Thank you. Could we have a roll call please? [0:25] City Clerk Alissa McClure: Councilor Geisler? [0:27] Councilor John Geisler: Here. [0:28] City Clerk Alissa McClure: Hauschild? [0:29] Councilor Grant Hauschild: Here. [0:30] City Clerk Alissa McClure: Nelson? [0:31] Councilor Gloria Nelson: Here. [0:32] City Clerk Alissa McClure: Peterson? [0:33] Councilor Joe Peterson: Here. [0:34] City Clerk Alissa McClure: Mayor Boucher? [0:35] Mayor Wayne Boucher: Here. Announcements—this is the time that counselors can make an announcement. I will go in order of seniority. Councilor Geisler, do you have any announcements? [0:48] Councilor John Geisler: No announcements. [0:50] Mayor Wayne Boucher: Councilor Nelson, anything? [0:52] Councilor Gloria Nelson: No. [0:53] Mayor Wayne Boucher: Councilor Peterson? [0:54] Councilor Joe Peterson: No, not at this time. Thank you. [0:56] Mayor Wayne Boucher: Councilor Hauschild? [0:58] Councilor Grant Hauschild: No announcements. [1:00] Mayor Wayne Boucher: Thank you. Tonight we have a public hearing for Road Improvement District number 534, Ugstead Road. Before we get started, I'd like to point out we have different opportunities for the public to speak tonight. We have a public hearing where the public will be allowed to have input on the subject of the hearing; we have an open section for public discussion at the beginning of our council meeting; and then before we vote on every motion, there will be a point where the public can have input on that motion. Mr. Mulder, can we go ahead with Road Improvement District number 534, the Ugstead Road? [1:50] Assistant City Administrator Joe Wicklund: Oh, Joe, are you allowing him to record? [1:53] City Administrator John Mulder: Yes, we're all squared away on that side. And John, if you can do me a favor and speak right into your mic, that'd be great. [2:01] City Administrator John Mulder: Yeah, I forgot to turn it on. Um, and so then, are you able to share your screen, Joe, for the slide presentation? [2:11] Assistant City Administrator Joe Wicklund: Uh, yep, hang on just a moment. And everybody should have it. Can I ask Councilor Peterson, do you have the slideshow? Perfect, she does. [2:23] City Administrator John Mulder: Okay, we don't in chamber—now we do. There we go. Um, so we're repeating the presentation that we had on January 20th at a public information meeting for the residents for the Ugstead Road and Arrowhead Road road improvement plan. So tonight is the February 1st public hearing. We had planned on selecting the consulting engineering tonight, but we've put that off for two weeks, but we are having the public hearing and asking the council to order the improvement. Sorry, um, as you can see, we have been working on this back to 2019 when we started the city's financial management plan. Back in December, the council ordered the feasibility study and an RFP for consultant engineering, and we accepted the traffic study that had been done at the intersection of Ugstead and Arrowhead. On January 4th, we accepted the feasibility report and then we set up the public hearing for tonight. [3:52] City Administrator John Mulder: As you see through this process, there'll be a number of other meetings where residents will have an opportunity to stay informed and provide input on the design of that, and then even as we get into the construction in 2022. 2021 will be all about design of the project, and then in 2022 we will start construction. And hopefully, with the weather cooperating, by the end of October of 2022, the project will be completed. And at that point in time, the council would have a hearing for the assessments that would go in the 2023 taxes. And John, do you want me, in the community engagement side, to speak to this? [4:40] Assistant City Administrator Joe Wicklund: Yeah, why don't you? All right, thanks everybody. Joe Wicklund here, Communications and Community Engagement Director. We've a little bit more background in history in this. Multiple years of community engagement surveys have shown that the number one issue to our residents across Hermantown are kind of the roads, the conditions there, and how do we upkeep, how do we maintain, how do we make them the best that they can be. So that's kind of a driver behind this. And then David Bolf will go into this more deeply in the next slide, but he did, along with our Public works team, a inventory of the condition of all the roads in 2015. [5:14] Assistant City Administrator Joe Wicklund: The third piece that ties into that, which Mr. Mulder mentioned, is the city's long-term financial plan that allowed us to be able to size up projects of this scope and of this cost over years. Otherwise, it was kind of a "as they happened" or "as they came up" kind of a plan. So now we're able to do that across years and across programs. I'll turn it over to City Engineer David Bolf to talk about the roads themselves. [5:46] City Engineer David Bolf: All right, thank you Joe. Mayor and Council, and those two of you that are visiting via our Zoom tonight, I'm David Bolf, the Hermantown City Engineer. And back in 2015, we worked with the Public Works department and we inventoried all of the roads under Hermantown's jurisdiction. And we came up with a ranking system of one through five: one being a new or well-functioning road, five being a failing roadway. And so we looked at—when we rank these, we kind of grouped them into three groups: the ones, the twos, the threes, and the fours and fives. And so the ones, which were in pretty good shape, we looked at how do we extend the life of those roads. Three were kind of beyond preservation but still needed to receive the appropriate attention to extend the life. And then the roads that were four and five triggered either a reclaim and overlay or a full reconstruction. [6:47] City Engineer David Bolf: And onto the right of your screen here, you'll see a little table that has the roads under Hermantown's jurisdiction: we have 45 gravel roads, 73 rural bituminous segments, 20 urban bituminous segments, and 26 municipal state aid segments. And just so the public is clear, the rural roads have ditches, the urban roadways have curb and gutter, and the bituminous is paved with blacktop. So we applied improvement strategies for these roads that were in more disrepair, ranked between three and five. [7:32] City Engineer David Bolf: So a road that's ranked a three might get a mill and overlay, which is just grinding up the pavement, removing it, and repaving it at a cost of about $250,000 per mile. Then the next improvement strategy was the reclaim and overlay, which is they grind up the blacktop with the underlying base, and that came at a price tag of about $500,000 per mile. And then the roads that were in complete disrepair, that were beyond any help, needed a full reconstruction, and that came in about a million five hundred thousand per mile. And these changes are fundamental to make our roads improved in the city. And part of the funding source is an assessment to each of the property owners. And John, I think you're the best one to speak to this. [8:32] City Administrator John Mulder: Yeah, so just a little bit of background on our financial management plan and how the road improvement plan kind of fit into that. So in 2019 and prior to that, we started working on just a multi-year fiscal plan for all of our support funds. And what we were trying to do is, instead of reacting to things, is to look at planning things out over a longer period of time so that we could best meet the city's needs and the large capital items that we needed to make, including as we saw that roads needed to be—we need to find a way to fund road improvements. [9:06] City Administrator John Mulder: That plan integrates existing and future debt, all of our capital improvement plans, we considered how the tax base would grow, we considered future operating expenses including operating and staff and things like that. We look at our results and we look at budgets and our policies, and the idea was: how do we manage those expectations of what we could afford, what we could try to accomplish, but also maintaining our assets and our fund balance in the accounts and just provide a more proactive approach during the budget time versus a reactive one, so that we had agreed-upon guidelines in terms of understanding the causes and effects of our decisions. [9:53] City Administrator John Mulder: So that's kind of a bigger picture of how we could look at funding road improvements. As part of that process, we looked at different ways that we could fund road improvements. And so here are various possible funding sources. One of them was road assessment; that's a process where the residents pay for the benefit of the road in front of them. We could also use general tax levy. In some cases, we have municipal state aid, and that is specifically for roads, but that is only for state aid roads—only those roads that were designated as municipal state aid. The City of Hermantown does not receive local government aid, so that really wasn't an option for us. Sales tax really isn't an option for road improvement; we can use it for trunk sewer, water upgrades, city hall, and the wellness center, and that's only because the legislature gives a specific authority to use it for those specific areas of funding. Then we also looked at the various utility funds: water, stormwater, sanitary sewer, and even the street light, and all of those funds are for specific purposes—making improvements to water or stormwater or sanitary—and when appropriate, we've used those funds on some of those systems as we've done road improvements. [11:40] City Engineer David Bolf: Okay, the City of Hermantown has standards for different types of roadways. This slide here before you is our Hermantown rural road standard. This is for 24 feet wide of pavement and two foot of gravel shoulder on either side, and this is the minimum standard. Ugstead Road is what John referred to as a municipal state aid, so it has a little higher standard than our minimal standard, but this is just for a point of reference for our street improvement program that we're discussing here tonight. [12:28] City Engineer David Bolf: This is an excerpt from the feasibility study that we prepared earlier this month, and we have two tables here. The first table on the top has a breakdown of the expected construction costs. So we can see we have on the top line we have about $2.8 million of hard construction costs, and then the items underneath there—engineering, permitting, geotech, legal proceedings, and contingencies—all add up to about a $3.6 million project. The table below shows the funding sources that we have available. So as John described on the previous slides, the fundings that the city has available for different projects. [13:14] City Engineer David Bolf: This is a federal aid project, so we are programmed to have $1.48 million in federal funds in 2024. We have state funding for our municipal state aid account that we would apply to this project. The local funding would be comprised of any water or sanitary improvements that need to be made as part of that project, and then there's approximately 75 parcels that would be assessed at $9,750. The stormwater utility fund and water utility fund right now, we're not programming any funding out of those accounts at this time. The federal funding has stormwater; they will provide stormwater funds so we don't have to dip into our city funds for that. And at this point, there are no water improvements as far as we know; all the water main is in good shape, so we're not anticipating any expenditures out of the water utility fund. So you can see the project funding at that $3.6 [million] matches the expected project cost. [14:49] City Administrator John Mulder: And so this is the proposed assessment for each parcel is $9,750. Um, that would be spread out—residents could pay that up front if they wanted to, or they could finance through the assessment process over 15 years at four percent for an annual payment of $877. That gets put on their property taxes and they pay that as part of their property taxes. For this project, because we wouldn't be constructing this until 2022, this would not show up on the individual property taxes and would not be payable until 2023. [15:34] City Engineer David Bolf: So as part of our 2015 road inventory and financial management plan, we recognized the need to evaluate, budget, and repair not only Ugstead Road but other roads within the city. So what we found out on Ugstead Road as we dove into the need for improvements are there's some traffic issues—not issues, but the traffic generated from the wellness center, the Hermantown schools, the new ECFE building, and the new multi-family apartment building that's being built at Highway 53 and Ugstead. Those all are contributing factors to increase both pedestrian traffic and vehicular traffic. [16:22] City Engineer David Bolf: We know that we have some heavy storm sewer along the route, so we want to fix those problems. There's culvert treatments that we will do to mitigate that storm sewer. There's various segments of the pavement that are in disrepair; there's some rutting, there's cracking, both longitudinal and transverse cracks, so the different improvement strategies will repair those. Again, this is in a school zone and now with the new wellness center, there's even more pedestrian traffic, so we're going to focus on making that a safer environment for all. [17:10] City Engineer David Bolf: The intersection of Ugstead and Arrowhead, we're going to improve the turn lanes; some legs don't have turn lanes and some of the turn lanes are inadequate, so we plan to make some improvements on each leg of that intersection. And then in the master park plan indicates this corridor as part of what we've turned the Munger Trail connector. So part of that plan indicates that this wellness center/school area is the trailhead for this trail. So as part of this federal-aid plan, we plan to make some improvements to that trail. [17:57] City Engineer David Bolf: Okay, so this is the project corridor: two miles of Ugstead Road. On the left-hand side of your screen is Maple Grove Road and then the right-hand side is Highway 53. So North is to the right so everybody gets orientated. And then in the center you'll see Arrowhead Road. So we broke this project down into seven distinct segments, and the next seven slides will go into a little further detail of each of these segments. [18:43] City Engineer David Bolf: Segment one at the south end of the job is from Maple Grove Road to Laveque Junction. This is about a three-quarter mile section; it goes across Fichtner Field by the old football field and running track and goes up to Laveque Junction. This section we're slated to do a mill and overlay, which that means the curb stays in its current location, we take off three to four inches of blacktop, and we repave the road. The sidewalk on the east side is currently four feet in width and does not meet the current ADA minimum requirements, so that sidewalk is planned to be replaced in its entirety to a five-foot width. As part of that effort, we'll also add pedestrian ramps at each intersection. Also along this segment, there'll be spot repair of curb and gutter, whether we have to do a culvert treatment or if there's some spalled or cracked curb and gutter that will be replaced as part of that effort in that segment. [20:19] City Engineer David Bolf: Segment two is from Laveque Junction to Arrowhead Road. This section also is planned for a mill and overlay, which again is just grinding up the surface and repaving. Possibly a 10-foot wide paved multi-use trail on the west side. This was looked at in our feasibility study, we talked about it a couple weeks ago at the public information meeting, and we say "possible" because we know the corridor that we want this trail to go, but we don't know the exact alignment nor the width at this point. Once we bring a consultant on board, we will be looking into further detail in that—working within the right of way, avoiding wetlands, and accommodating all the users that have interest along this route. Also, segment on the right-hand side of the picture is the right turn lane on the Arrowhead Road; we plan to make some improvements, probably lengthening that stacking and taper to that turn lane. [21:54] City Engineer David Bolf: Segment three is the only segment that we are planning a full reconstruction at this point, and this is from Arrowhead Road north to Felton Drive, which is just off the right-hand side of the screen here. But what we're planning to do there, that came out of the traffic study, is adding a center turn lane for this entire length. What that does is twofold: one is that the intersection at Hawk Circle and Ugstead, it provides a dedicated left turn lane and also a straight through north, so there'll be no waiting if you're making a left turn if you wanted to go northbound. Also at that intersection, if you're southbound, we are planning a new right turn line into Hawk Circle Drive. Similarly, there shouldn't be any waiting to get through the intersection if you're going straight north or southbound there. [22:44] City Engineer David Bolf: Then back at Arrowhead and Ugstead, we're planning a dedicated left turn lane and then a shared straight through and right lane westbound. Also on this slide, you'll notice kind of an orange or tannish line—that's where we're identifying the location of that multi-use trail. Again, we have it drawn as 10 feet wide, but that width will ultimately come out of our 30% design plans. [23:29] City Engineer David Bolf: Segment four is our only rural section, meaning there's no curb or gutter on this section, and that's between Felton Drive and Twin Pine Street. This section we're planning to reclaim and overlay—the reclaim is grinding up the blacktop that's in place and then repaving it. We are also considering putting a new sidewalk on the west side from Hawk Circle north all the way up to Highway 53. [24:31] City Engineer David Bolf: So the last segment here on Ugstead Road is segment five, and that goes from Twin Pines to Highway 53. This is also an urban section, meaning it has curb, gutter, and storm sewer. We plan to continue the sidewalk on that west side up to the new signal system at Highway 53 and Ugstead. Two years ago, the county, MnDOT, and the City of Hermantown had a joint effort in redoing that signal system and the crosswalks, so there's already a crosswalk set up at that intersection and the county has put a sidewalk on the north side of 53 already, so our sidewalk would line up with the county's sidewalk there. [25:16] City Engineer David Bolf: Segment six: now this is Arrowhead Road. East is up, and Hawk Circle Drive to the left is north. So what we're proposing to do here is adding a dedicated left turn lane so if you're eastbound, you can turn into Hawk Circle Drive, and then there would be a bypass or straight through lane so somebody could go around you. And then from Hawk Circle back to Ugstead Road, we're considering a mill and overlay in that section. There may be some additional subgrade work we need to do there, but right now it's programmed for a mill and overlay. [26:02] City Engineer David Bolf: Our last section is segment seven, and that is from Silky Circle back to Ugstead Road. On the north side of Arrowhead Road, there's a right turn lane; it's very short. What we want to do is lengthen that for some stacking and then create a longer taper, and then we would mill and overlay that section of Arrowhead Road as part of this project. So that's kind of the overall plan for the project and the schedule. So now would be a time when if people from the public wanted to speak to that and weigh in and give their opinion about the project to the City Council. So Mayor, I'll let you turn that over to you. [27:06] Mayor Wayne Boucher: We will move now to the portion of the hearing for public input. There is no one present in Council Chambers tonight. Is there anyone present online that wishes to comment or has a question about this proposed project? If you are present online and wish to comment, please start with your name and address. Is there any member of the public that has any questions about this proposed project or would like to comment on it? If so, please start with your name and address. [28:13] Assistant City Administrator Joe Wicklund: And just a reminder, if anyone's having any challenges with the technology and wishes to say anything, you can quickly toss something in the chat, but everybody should be unmuted on my end if they do want to add anything. [28:24] Mayor Wayne Boucher: Thank you. Are there any public comments about this item on the agenda? With no public input, we will close the public hearing and move to agenda item B: 2021-17, Resolution Ordering Improvement and Directing Preparation of Final Plans and Specifications for Road Improvement District number 534, Ugstead Road. Do we have a motion? [29:01] Councilor Grant Hauschild: So moved. [29:02] Mayor Wayne Boucher: Motion by Councilor Hauschild. Do we have a second? [29:05] Councilor John Geisler: Second. [29:07] Mayor Wayne Boucher: Second by Councilor Geisler. And no further explanation is needed at this time. City Councilors' comments? Councilor Geisler, any comments? [29:16] Councilor John Geisler: Um, no. No questions. [29:17] Mayor Wayne Boucher: Councilor Nelson? [29:18] Councilor Gloria Nelson: No questions. [29:19] Mayor Wayne Boucher: Councilor Peterson? [29:20] Councilor Joe Peterson: And Councilor Hauschild? [29:22] Councilor Grant Hauschild: No questions. [29:24] Mayor Wayne Boucher: And I have nothing. Roll call please. [29:27] City Clerk Alissa McClure: Councilor Hauschild? [29:28] Councilor Grant Hauschild: Aye. [29:29] City Clerk Alissa McClure: Nelson? [29:30] Councilor Gloria Nelson: Aye. [29:31] City Clerk Alissa McClure: Peterson? [29:32] Councilor Joe Peterson: Aye. [29:33] City Clerk Alissa McClure: Geisler? [29:34] Councilor John Geisler: Aye. [29:35] City Clerk Alissa McClure: Mayor Boucher? [29:36] Mayor Wayne Boucher: Aye. And we will move on to Communications. Mr. Mulder? [29:43] City Administrator John Mulder: We had one item in your packet, and that was just a letter from a resident urging the city to look at purchasing some land for some parkland. We've responded to that person, and at this point we don't see that happening in the near future. [30:03] Mayor Wayne Boucher: Thank you. And the communication did come to me. Is this also being forwarded to the Park Board for them to take a look at it? [30:11] City Administrator John Mulder: Thank you. [30:12] Mayor Wayne Boucher: We have no presentations tonight. Mr. Mulder, do you have anything? No? Public discussion—this is the time that the public can talk about any item they'd like. If there is any member of the public present at the meeting that would like to comment, please state your name and address for the record. Is there any public input for tonight's meeting? One last call for public input—public discussion. This is the time that individuals can address the council about any item not on the agenda. With no public discussion, we will move on to the Consent Agenda. Do we have a motion for the consent agenda? [31:13] Councilor Joe Peterson: Motion to approve. [31:14] Councilor Grant Hauschild: Second. [31:16] Mayor Wayne Boucher: Motion by Councilor Peterson, second by Councilor Hauschild. Roll call please. [31:22] City Clerk Alissa McClure: Councilor Nelson? [31:23] Councilor Gloria Nelson: Aye. [31:24] City Clerk Alissa McClure: Peterson? [31:32] Councilor Joe Peterson: Aye. [31:33] City Clerk Alissa McClure: Geisler? [31:34] Councilor John Geisler: Aye. [31:35] City Clerk Alissa McClure: Hauschild? [31:36] Councilor Grant Hauschild: Aye. [31:37] City Clerk Alissa McClure: Mayor Boucher? [31:38] Mayor Wayne Boucher: Aye. We have no motions under item 10 or ordinances under item 11. Item 12 is Resolutions. Resolution 2021-18: Resolution authorizing the City of Hermantown to sponsor a grant for the purchase of snowmobile trail maintenance equipment by the Hermantown Knight Riders. Do we have a motion? [32:00] Councilor Joe Peterson: Motion. [32:01] Councilor Gloria Nelson: Second. [32:02] Mayor Wayne Boucher: Motion by Councilor Peterson, second by Councilor Nelson. Mr. Mulder? [32:08] City Administrator John Mulder: Community Development Director Eric Johnson will speak to this. [32:12] Community Development Director Eric Johnson: Great, thank you very much, Mr. Mayor and members of City Council. Before us this evening is a request to sponsor a grant to the Minnesota Department of Natural Resources. The City would be co-sponsoring this grant with the Hermantown Knight Riders for the purpose of purchasing snow grooming equipment for their maintenance of snowmobile trails within the city as well as the surrounding areas. Back in 2020, their snowmobile club had pursued this grant at that time with the DNR for a purchase of a side-by-side type of tracked equipment along with a groomer. That approximate cost for that would be about $40,000 total; $30,000 would be the grant request with a $10,000 match by the club. Unfortunately, in 2020, the grant was not approved by the DNR, so at this time in 2021, the snowmobile club is looking to resubmit this grant for this funding cycle. [33:14] Mayor Wayne Boucher: Thank you. Any questions or comments from Council? Councilor Geisler? [33:19] Councilor John Geisler: No questions. [33:20] Mayor Wayne Boucher: Councilor Nelson? [33:21] Councilor Gloria Nelson: No questions. I would just like to thank them for their many years of dedicated hard work to keep those trails in such good shape. Thank you. [33:31] Councilor Joe Peterson: Um, I just want to echo what Councilor Nelson said, plus they do additional work on the other trails—they volunteer to help with that. So I just want to wish them good luck with this and I'm happy to be able to support them. [33:43] Councilor Grant Hauschild: Yeah, I would just commend them for seeking out dollars and it's always great when we have kind of private partners who are willing to do this and happy to have the city support it. [33:53] Mayor Wayne Boucher: Thank you. And Mr. Johnson, I had a question on their activity—this group does maintain or groom the cross-country ski trails and the hiking trails at the Keene Creek Recreation Area? [34:06] Community Development Director Eric Johnson: Yes, that is correct. I was actually speaking with them earlier today and we're going to do some further coordination between themselves and Public Works for access and greater access within the Keene Creek Park. [34:19] Mayor Wayne Boucher: Thank you. Is there any public input on this matter? If anyone from the public would like to comment, please state your name and address. Any public input? One last call for public input. With no public input, roll call please. [34:52] City Clerk Alissa McClure: Councilor Peterson? [34:53] Councilor Joe Peterson: Aye. [34:54] City Clerk Alissa McClure: Geisler? [34:55] Councilor John Geisler: Aye. [34:56] City Clerk Alissa McClure: Hauschild? [34:57] Councilor Grant Hauschild: Aye. [34:58] City Clerk Alissa McClure: Nelson? [34:59] Councilor Gloria Nelson: Aye. [35:00] City Clerk Alissa McClure: Mayor Boucher? [35:01] Mayor Wayne Boucher: Aye. Resolution 2021-19: Resolution approving a special use permit for the grading and filling within a shoreland overlay zoning district. Do we have a motion? [35:21] Councilor John Geisler: Motion to approve. [35:23] Councilor Grant Hauschild: Second. [35:25] Mayor Wayne Boucher: Motion by Geisler, second by Councilor Hauschild. Mr. Mulder, do we want Mr. Johnson? [35:30] City Administrator John Mulder: Yeah, that'd be fine. Eric, could you? [35:32] Community Development Director Eric Johnson: Yes, I'd be pleased to. Thank you again. This is a special use permit for filling and grading within a natural shoreland area. This is a property that's located on the south part of Hermantown Road just east of the Stebner Road intersection. This is a 7.5-acre property; it has been in the market for some time, and I've spoken to numerous people about this property in the past. The applicant, Mr. Robert Dobler, did purchase this property this past fall and he has had numerous conversations with the Minnesota DNR about an unmapped tributary that exists on this property. In addition to that tributary, there's also some wetlands associated with this property. [36:18] Community Development Director Eric Johnson: The applicant has done a very nice job of putting together a site plan that will really minimize the wetland impacts associated with the driveway in the house location, but it does still trigger a special use permit because this is in the shoreland area associated with that unnamed tributary. The house pad will be located in an upland area so there's no wetland impacts associated with that, and the proposed structure is a minimum of 150 feet from that tributary, which is a requirement of that special use permit overlay district. Once again, he has done a very good job of locating this property in this driveway. The applicant will need to work further with the Hermantown Technical Evaluation Panel this coming spring for the final wetland approvals for the impacts associated with this. [37:15] Mayor Wayne Boucher: Thank you. Are there any questions or comments from counselors? Councilor Geisler? [37:21] Councilor John Geisler: No questions. [37:22] Mayor Wayne Boucher: Councilor Nelson? [37:23] Councilor Gloria Nelson: No. [37:24] Mayor Wayne Boucher: Councilor Peterson? [37:25] Councilor Joe Peterson: No. [37:26] Mayor Wayne Boucher: Councilor Hauschild? [37:27] Councilor Grant Hauschild: No questions. [37:28] Mayor Wayne Boucher: Thank you. Is there any public input on this motion? Any public input on Resolution 2021-19? No public input. We'll have a roll call. [37:48] City Clerk Alissa McClure: Councilor Geisler? [37:50] Councilor John Geisler: Aye. [37:51] City Clerk Alissa McClure: Hauschild? [37:52] Councilor Grant Hauschild: Aye. [37:53] City Clerk Alissa McClure: Nelson? [37:54] Councilor Gloria Nelson: Aye. [37:55] City Clerk Alissa McClure: Peterson? [37:56] Councilor Joe Peterson: Aye. [37:57] City Clerk Alissa McClure: Mayor Boucher? [37:58] Mayor Wayne Boucher: Aye. Moves us on to Resolution 2021-20: Approving a special use permit for the grading and filling within a shoreland overlaid zoning district. Do we have a motion? [38:15] Councilor Joe Peterson: Motion to approve. [38:17] Councilor John Geisler: I'll second. [38:20] Mayor Wayne Boucher: We'll give Councilor Peterson the motion and Councilor Geisler the second. Mr. Johnson, would you explain this one to us? [38:26] Community Development Director Eric Johnson: Yes, great. Once again, this is another special use permit for filling and grading within a natural environment shoreland area. This is in association with the Miller Creek. This is for a bridge replacement at the Swan Lake Road portion of the roadway, which is approximately 200 feet or so just west of Haynes Road. This bridge was deemed functionally obsolete in 2019 in a bridge inspection report. As part of the process, the City is required—even though this is our work in cooperation with St. Louis County—to still obtain a special use permit for the purposes of working in the shoreland area as well as the stream bed associated with this bridge replacement project. City has spoken quite a bit with the DNR on this; they are aware of the work and understand that this will be happening as part of our road improvement project. [39:25] Mayor Wayne Boucher: Thank you. Is there any questions or comments from counselors? Councilor Geisler? [39:31] Councilor John Geisler: No questions. [39:32] Mayor Wayne Boucher: Councilor Nelson? [39:33] Councilor Gloria Nelson: No questions. [39:34] Mayor Wayne Boucher: Councilor Peterson? Councilor Hauschild? [39:36] Councilor Grant Hauschild: No questions. [39:38] Mayor Wayne Boucher: Thank you. Is there any public input on Resolution 2021-20? If so, state your name and address for the record. Any public input on the resolution in front of us? Looks like no public input, so we'll have a roll call. [40:07] City Clerk Alissa McClure: Councilor Hauschild? [40:09] Councilor Grant Hauschild: Aye. [40:10] City Clerk Alissa McClure: Nelson? [40:11] Councilor Gloria Nelson: Aye. [40:12] City Clerk Alissa McClure: Peterson? [40:13] Councilor Joe Peterson: Aye. [40:14] City Clerk Alissa McClure: Geisler? [40:15] Councilor John Geisler: Aye. [40:16] City Clerk Alissa McClure: Mayor Boucher? [40:17] Mayor Wayne Boucher: Aye. Resolution 2021-21: Resolution authorizing and directing the Mayor and City Clerk to execute and deliver a master lease purchase agreement and amendment master lease purchase agreement. Do we have a motion? [40:34] Councilor Grant Hauschild: [Motion] [40:35] Councilor Gloria Nelson: Second. [40:37] Mayor Wayne Boucher: Motion by Councilor Hauschild, second by Councilor Nelson. Mr. Mulder? [40:41] City Administrator John Mulder: Public Works Director Paul Senst can speak to this. [40:44] Public Works Director Paul Senst: Mayor, Council, good evening. Thank you. Um, as we talked back in October when this piece of equipment was ordered, this is to replace our existing Caterpillar 12M2 motor grader with a new John Deere motor grader. We've had extensive maintenance and repairs to our existing motor grader over the last four and a half years. It's a major piece of our snow plowing equipment. There's a big fear, with the amount of repairs that we've had to do over the last four and a half years, that it's going to leave us out at a time when we're going to most need it and leave us hanging. So what we're looking at here is a six-year lease with the option to buy that out at the end of the six years, so you know, that would be our equipment at that time, or we can end the lease and go into a newer piece of equipment at that time. [41:36] Public Works Director Paul Senst: This was done through the state bid process with McCoy Construction and Forestry. We've looked at multiple other brands and this is where we felt it was best for the city. And we were able to order it in October to save the city about $8,000 on this piece of equipment. The new motor grader will replace the existing one, and the existing motor grader will be traded off on a front-end loader coming up here in a couple of weeks. [42:12] Mayor Wayne Boucher: Thank you. Do we have any questions or comments from counselors? Councilor Geisler? [42:17] Councilor John Geisler: No questions. [42:18] Mayor Wayne Boucher: Councilor Nelson? [42:19] Councilor Gloria Nelson: No question. [42:20] Mayor Wayne Boucher: Councilor Peterson? [42:22] Councilor Joe Peterson: No questions. [42:23] Mayor Wayne Boucher: Councilor Hauschild? [42:24] Councilor Grant Hauschild: No questions. [42:25] Mayor Wayne Boucher: Is there any public input on Resolution 2021-21? Do we have any public input on the resolution for the master lease purchase agreement and amendment to the master lease purchase agreement? With no public input, I had asked for a roll call. [42:58] City Clerk Alissa McClure: Councilor Nelson? [43:00] Councilor Gloria Nelson: Aye. [43:01] City Clerk Alissa McClure: Peterson? [43:02] Councilor Joe Peterson: Aye. [43:03] City Clerk Alissa McClure: Geisler? [43:04] Councilor John Geisler: Aye. [43:05] City Clerk Alissa McClure: Hauschild? [43:06] Councilor Grant Hauschild: Aye. [43:07] City Clerk Alissa McClure: Mayor Boucher? [43:08] Mayor Wayne Boucher: Aye. Next is Resolution 2021-15: Resolution receiving bids and awarding contract for Old Highway 2 to Sinnott Contracting LLC in the amount of $44,000. Do we have a motion? [43:24] Councilor Gloria Nelson: Motion to approve. [43:26] Councilor John Geisler: Second. [43:28] Mayor Wayne Boucher: Motioned by Councilor Nelson, second by Councilor Geisler. Mulder? [43:30] City Administrator John Mulder: So we opened bids last week on this project. It was budgeted to be $130,000 as you recall from the past. As part of our road improvement plan, this is Old Highway 2 from Highway 2 to Midway, and then from Midway back to Old Highway 2 where we recently turned that into a dead end or a cul-de-sac. And that will—we will take out the bituminous there and turn that back to a gravel road. Our budget number was $130,000, so we have very good bids and for $44,000. [44:06] Mayor Wayne Boucher: Thank you. Any questions or comments from Council? Councilor Geisler? [44:11] Councilor John Geisler: No questions. [44:12] Mayor Wayne Boucher: Councilor Nelson? [44:13] Councilor Gloria Nelson: No. [44:14] Mayor Wayne Boucher: Councilor Peterson? [44:15] Councilor Joe Peterson: No. [44:16] Mayor Wayne Boucher: Councilor Hauschild? [44:17] Councilor Grant Hauschild: No. [44:18] Mayor Wayne Boucher: I just wanted to say I think it's great that we're paying roughly one-third of what the estimate was for the cost of this. Is there any public input on Resolution 2021-15? If so, please state your name and address for the record. Do we have any public input on the resolution awarding the contract for Old Highway 2 to Sinnott Contracting LLC? With no public input, could we have a roll call? [44:48] City Clerk Alissa McClure: Councilor Peterson? [44:50] Councilor Joe Peterson: Aye. [44:51] City Clerk Alissa McClure: Geisler? [44:52] Councilor John Geisler: Aye. [44:53] City Clerk Alissa McClure: Hauschild? [44:54] Councilor Grant Hauschild: Aye. [44:55] City Clerk Alissa McClure: Nelson? [44:56] Councilor Gloria Nelson: Aye. [44:57] City Clerk Alissa McClure: Mayor Boucher? [44:58] Mayor Wayne Boucher: Aye. And that ends our business for this evening. Do we have a motion to recess? [45:10] Councilor Grant Hauschild: So moved. [45:11] Councilor Joe Peterson: Second. [45:13] Mayor Wayne Boucher: Motion by Councilor Hauschild, second by Councilor Peterson. All in favor say aye. [45:18] Councilors: Aye. [45:19] Mayor Wayne Boucher: Opposed, same sign. Thank you all. Good night. [45:22] Councilors: Bye everyone.