This transcript appears to be from a City Council meeting in Hastings, Minnesota. Based on the names provided in your list and the internal context of the roll call and dialogue, here is the attributed transcript. **Note on Council Members:** The provided context list differs slightly from the names called during the roll call in the transcript (e.g., the transcript includes Councilmembers Brock, Folch, Fox, Lund, and Vaughn, who are not on your specific list, while your list includes Haus, Pemble, Vihrachoff, and Lawrence). I have prioritized the names actually spoken during the meeting for accuracy. *** [0:00] **Mayor Mary Fasbender:** doing to excuse me minnesota statutes chapter 12 and other laws further attendance of the meeting by any member of the city council city staff or the public at the regular meeting location in the city council chambers is not feasible due to covert 19 pandemic and closure of city hall to members of the public as a result of the foregoing the special city council meeting will be conducted solely by telephone and other electronic means as provided in minnesota statutes thirteen d point zero two one and no in-person meeting will be conducted in the city council chambers i think it is important to recognize that using a video conference is difficult [0:45] **Mayor Mary Fasbender:** than in person meeting but it is necessary different i'm sorry under the circumstances we are doing the best we can to maintain transparency and due process i would appreciate everyone's patience and cooperation as we work through the meeting please stand for the pledge of allegiance excuse me i pledge of allegiance to the flag of the united states of america to the republic for which it stands one nation under god indivisible endless liberty and justice for all thank you [1:38] **Clerk Henderson:** seeing that this meeting is being held remotely when i call your name please indicate your presence council member brock's here council member folch here council member fox here councilmember lightfield here councilmember lund here councilmember vaughn here let the role reflect that all council members are present and a quorum has been established tonight with us we have the dakota county historical society and the leduc historic estate we have a presentation with dakota county historical society and welcome matt and mariah [2:26] **Matt Carter (Dakota County Historical Society):** yes thank you and uh mariah is trying to get in she's having a little difficulty so uh hopefully she'll be joining here in a second but i'll kick it off here okay thanks matt yeah so again i'm matt carter i'm executive director for the dakota county historical society and uh just doing some updates uh for the city council it's been a few months since our last update so we wanted to jump in and kind of bring everyone up to speed as to where we are currently um so with this last year as as everyone knows and we still are feeling some of that now but uh with the pandemic our sites were closed from july of 2020 through about september of 2020. we were [3:13] **Matt Carter:** i'm sorry march through july and then we reopened in july we were able to reopen the laduca state for a few months as well as the washi museum in south st paul we did not get our third site the sibley site open uh we did do some outdoor events um but then they had the second mandate to kind of dial back as it was called and uh we did have to reclose our sights a second time in 2020 and then we were able to reopen the lashi museum again in south st paul earlier in the year uh the laduk estate they we've been at the site as well as the sibley sites since early earlier this year but with the site not officially open to the public um we had [4:00] **Matt Carter:** some programs that were done virtually and i know mariah she's able to get her way in here she'll update on that otherwise i can update on those as well with our sites being closed we actually finished in a pretty sound financial position from where we were you know against other organizations we've been fortunate financially we did well and part of that is excuse me with our sites we were able to quickly pivot and i know we updated a little bit on this at our last meeting and we essentially took all of our in-person programming and made them virtual and with that we were able to take uh a number of programs that we you know we've done coffee with the [4:46] **Matt Carter:** general uh our genealogy series um the mendota after hours at the sibley site and we were able to still offer those to the public in in again in that virtual format and while it wasn't ideal um it did force our organization to follow through in one of our strategic planning options which was um trying to offer more digital enhancements to the public and as i mentioned covet kind of made us do that a whole lot sooner than we were planning and with that we did receive a grant from the union pacific foundation uh their covid relief program and that allowed us to do more than 50 um virtual programs or concerts um through um this grant itself and um with [5:33] **Matt Carter:** the concerts we were able to live stream those through social media all of our programs were done through zoom and we did have an an outdoor event that we were able to put on at each of our sites uh a movie night so we did uh an outdoor movie theater for for the public and i know we showed the night at the museum movie and we've actually had a lot of people request we do that again i know mariah she's been in contact with the city of hastings staff for their outdoor movies to see if there's a chance to kind of partner on those um but some of the stats that we you know we and didn't even anticipate um you know when we first started our virtual programs we had you know 10 or so people signed up and we thought that was great um but we actually had more than 900 unique registrants through our virtual programming and they [6:21] **Matt Carter:** were from 30 different states all across the country we did some of the tallies about 190 different cities across the country and then in minnesota alone we had 90 cities from minnesota represented in our virtual programs as well as 14 from just within dakota county itself and with that we were actually able to increase by our membership by getting 26 new members that were not members previously but joined us based on these virtual programs so we were fortunate to have that as one of our outcomes and um one of the things that we heard from especially those that were living outside of the state that joined um one woman joined from pennsylvania she had no connection to dakota county [7:06] **Matt Carter:** and uh her her request was to keep it in person and or once we keep going back to in person keep offering a virtual component to it and i know with mariah and even jen with the spiral brewery and the hastings public house we did a kind of a test run on this an event of kind of in person and virtual at the same time and we think we figured out a way that once coveted you know once it ends with i'll use air quotes on that we can do some in-person programs as well as still have that streaming virtually to our members that you know whether it's cobit related they don't want to come to an in-person event or if it's someone that lives in pennsylvania or the dakotas that can't make it in they'll still be able to benefit and [7:53] **Matt Carter:** actually it's it'll be an enhancement to what they were able to to get as a benefit of a membership where in the past you know they might have been a member and not able to attend our events um we did get uh some grant funding that that helped with our uh covid relief we did get the ppp funds in 2020 and then in 2021 we were part of the group that got the second draw so as part of that we had to show that we had at least a 25 decrease in revenue from 2019 into 2020 which we did and so by doing that we were able to get some ppp funds on the second draw as i mentioned and that was able to bring in some of our site educators and still give them hours even though we technically didn't have the sites open [8:38] **Matt Carter:** at the time so we were able to give them hours and mariah and our site supervisor laurence over at the sibley site we're able to use that those hours from our staff to be able to learn new tours just get reacquainted to tours as well as start training guides from other sites to be cross-trained so a sibley guide could essentially come over to le duke and give a tour while a ladoo guide would essentially then be able to go over to the sibley site and be a tour guide there we also have received a large grants from the minnesota historical society about the george daniels project which i know mariah will mention here in a second um and then financially again at the end of our our packet that we sent over we did have our our financial report so i'll i'll turn it over to mariah and [9:25] **Matt Carter:** then if there are any questions um related to what i just talked about or if there's anything related to the financials feel free to to let us know otherwise i see mariah is ready to go okay thank you matt welcome mariah [10:11] **Mariah (LeDuc Estate):** thank you i'm sorry i am late um uh so to give a few updates on um things that we are doing um as far as events um i apologize if i repeat anything that matt said but we um did do a couple virtual events some that were really neat and we were able to do a few in-person events as well since we last talked we did do part of our candlelit tours we did have to close again for some of the other ones and we are working on rescheduling we're giving um people who were not able to do candlelit tours first pick on tours this season and then we hosted in december 4 virtual events so we did a virtual painting event well ornament making a virtual card making and a virtual baking event and demonstration and so all of these except for the painting event were holiday themed um so we had victorian christmas cards and we discussed the history of christmas cards and when they got started and then walked people through how to [10:58] **Mariah:** make them including making paper lace and then showing them some really traditional images um some of which are always kind of entertaining because they're a little bit more morbid than you would expect for the holidays we also did uh victorian ornament making so we made cone ornaments um and then for the baking demonstration we pulled one of the recipes from the leduc family cookbook and we did gingerbread drop cookies and all this was funded by the union pacific grant as well as the painting event that we did so as part of their registration they actually were sent all of the supplies in the mail so we [11:43] **Mariah:** shipped those out and that was all covered by the union pacific grant so they didn't have to pay for the supplies which was really nice the ones that we charged for was just to cover some of the staff time and the people that we brought in to do them painting event was done as a watercolor demonstration so they learned different watercolor techniques and different starting points dry brush wet brush etc and we brought in a middle school art teacher i have connections with to teach this and people really liked it and they want to do another one so we're looking at adding that either as a part two or another introductory one that people can sign up [12:29] **Mariah:** for and that we're hoping to be able to do in person but the virtual presentation went really well because we actually had somebody tune in from chicago for it so we had a wide reach on it pardon me um then we also were able to host a virtual valentine's day tn tour so that was in partnership with a um not a community ed group but like a booster club essentially um that was a group of seniors that get together and they do lots of different activities and so we did our valentine's day program they got tea as part of their registration and a leduc cookie and then a little valentine from [13:15] **Mariah:** the person who coordinates it and some chocolate that group didn't take actually any cut of the profits either they wanted it to be entirely for the leduc so that was really beneficial to us and then the most exciting event in my opinion that we recently put on was that on march 27th we were able to host a virtual prohibition dinner in partnership with hastings public house and spiral brewery and so what we did is we had a three-course meal and four beers that everybody got to try and experience and then interspersed with eating and the drinks we gave a presentation that um i presented on prohibition in minnesota we also gave party favors to [14:02] **Mariah:** everybody who attended as part of their registration so they got a few fun things like flapper headbands a bottle opener that looked like a skeleton key and some photo booth props so that they could take pictures as well as a virtual background that we developed that they could put up behind them if they wanted to for a part of the presentation and we got a lot of positive feedback about that um and we would love to do more experiences like that and events like that in the future and hopefully in person as we move towards it too so it was a great partnership and so much fun to do um work with jen and nicole to do that so it was a lot of fun [14:47] **Mariah:** um we are doing school tours though uh we're doing virtual ones like we did last year so we'll still be seeing uh pinecrest second graders through zoom um last year when we did this we did send them a virtual sorry it's not a virtual uh we sent them a scavenger hunt that we put together so it has photos of things that they can find around the house so that they can take a look as we're going through the tour for these specific items and then the teachers will send me what they would like highlighted for their class so we spend a little bit more time on the tour focusing in on that discussing the history of it for their um project that they do in correlation with the tour um last [15:32] **Mariah:** year we did it in groups of um two classes and then three this year they're actually all going to have their own tour per classroom so that they have more time to ask questions more time to interact um and then the teachers can do it sort of on their own schedule versus pushing them together we also um are working with one of the middle school summer school teachers to have an in-person tour for their summer school students so that will happen um in june potentially though it might be pushed closer to july so the end of summer school we also are planning to host our four summer day camps we're just isolating dates we had um some of the people who are going to [16:18] **Mariah:** be instructing have some issues and so they're just getting back to me with their final decision on when they can teach the class that they're going to and those should be up hopefully by tomorrow because i i'm just waiting for one more and we are planning to host our annual civil war weekend this year and in person so um we're really hoping that that sticks and that we'll be able to do it the reenactors are really excited to come and to be here um and we really think that we should be able to do it successfully so we're keeping our fingers crossed that that stays on track and um the reenactors are really excited our theme this year is going to be the 160th anniversary of the start of the civil war [17:04] **Mariah:** so we'll focus on that getting how the ball got rolling also minnesota being the first state in the union to volunteer troops to fight in the civil war and things along those lines um and i think that's the highlight reel um so if you have any questions please let me know and we can focus more on that as well yeah the one thing i'll add real quick um thank you mariah the uh george daniels project that we're working on oh my gosh that's my car that was the grant that we received from the minnesota historical society and we were able to hire the 106 group as an outside consulting firm to come in and help us identify themes and concepts for enhancing our exhibit on george [17:50] **Matt Carter:** daniels so if you're not familiar george daniels was a slave that served in the confederate army and then played dead on the battlefield and made his way in the cover of darkness to the union lines and then eventually he met william leduc and william hired him to come back and help transport goods back to hastings and then he lived in hastings and worked as a hired hand for the leduc family and there's much more to a story but that's a quick summary and so we we're working with the 106 group on this project and we've put together a stakeholder group that includes council member folch as well as some of the descendants of the early black pioneering families in hastings with the wallace curry and daniels family we also have some business owners in town and [18:35] **Matt Carter:** um we're really they we had a stakeholder session earlier that was kind of a workshop where we talked about anything and everything related to the stories and what we want to be able to tell and how we want to present it and the biggest thing we took away from that is the stakeholder group believes that this project is this could be the start of something much bigger than just a simple exhibit um it's it's a way to bring social activism and history field together and they were talking and i think we had to pump the brakes a little bit but they were talking about um having this exhibit be the start of um bus tours that travel around the country looking at civil rights and just african-american [19:21] **Matt Carter:** history in general and we said well maybe we need to kind of focus it on minnesota first um but that that's the idea is that it's going to be able to expand beyond just the leduc site and hastings and i know earlier today we had the 106 group out at the site and we were walking through the grounds and as we walked through the grounds they were visually trying to conceptualize what this could look like and how we can expand it beyond just a small part of the story inside the carriage barn and use the entire grounds in potentially other locations throughout hastings and so that it's a really exciting project and we'll be pulling together the stakeholder group we hope later in june i know we just got an email sent over this this afternoon from the 106 group wanting to pull [20:07] **Matt Carter:** together the stakeholder group to start going over some of their concepts that they're putting together and our goal is to have this done by the um september into october we're hoping to still hit our september deadline and then we'll have that ability to use this concept designed by the 106 group and move forward with additional funding opportunities to then essentially build this this new enhanced exhibit and uh whatever that looks like we're still working through that with the 106 group so with that if there's any questions for myself or mariah we're happy to answer them okay thank you matt and thank you mariah i can hear the excitement in your voice mariah you just get so excited so we're happy that you're at your job where you have a passion and and supporting our local beautiful [20:55] **Mayor Mary Fasbender:** uh leduc uh estates i was amazed when i heard the um your your figures of attendance i i couldn't believe it 30 states i mean that's amazing so uh thanks for all you do and you're i'll say it again i mean we've heard it all but you're pivoting through this time and um i think it's going to be a joy to have you reopen and people to be able to visit again yeah and i don't know if matt mentioned but we did open for tours on thursday and we've already had 17 people come through the site which is pretty good for an opening weekend in may so um great fingers crossed that keeps on that track yes uh councilmember folsh [21:42] **Councilmember Folch:** thank you your honor as uh matt had mentioned i participated in one of the stakeholder groups and and i think something that um is really interesting is the idea of also um as matt had mentioned about expanding off of the the leduc site and uh and then also there was i had also been privy to an aauw conversation with the the descendants of these um black families that had their church burned down and matt helped me here it was the brown church if i remember correctly or um mariah and how and how significant that was um you know as a turning point you know in our community and the in the fleeing of these black families from our community and just um and what was really [22:29] **Councilmember Folch:** interesting is that and i'll try to be brief is that they would like to see um an initiative done with the city to mark somehow the the burning of the church and it'd be that a marker in a park nearby that location or at the site or something to that effect and they had brought up about how there had been conversations with city staff but again and this maybe goes to our council workshop earlier about wouldn't it be nice if we we knew about those conversations when when they happen and so um i just didn't want that to get lost because i thought it was really an exciting idea to have some synergy around this and noting of the black history within our community so thank you mariah and thank you matt for all of your work [23:14] **Mayor Mary Fasbender:** thank you thank you any other discussion council well thanks for stepping in tonight and someday we'll see you in the in the future we're hoping uh in person so thanks for all you do and helpfully have a opening season and continue to be open all right thanks guys thanks mariah thanks man thank you council members are there any corrections to the minutes from the regular meeting of may 3rd seeing none they are approved [24:00] **Mayor Mary Fasbender:** tonight we have comments from the audience and for public comments we have options for comments to be emailed prior to the meeting as well as an interactive feature during the meeting for the email comments they have been forwarded to the city council in their receipt is acknowledged please recognize that items not on the agenda will not be discussed this evening we ask the attendees use the raised hand feature and they will be invited to speak one at a time i also want to remind everyone that the public comment period is intended is not intended for an extended dialogue is there anyone here that would like to address the council at this time [24:50] **Mayor Mary Fasbender:** i do see a raised hand for corey korv colon john could you bring her in [25:12] **Corey Colvin:** welcome corey welcome corey hi how are you guys good so i'm hoping if it's all right i have a powerpoint presentation i would like to share with you guys okay okay oh it's disabled okay so um my name is corey colvin and i want to speak in favor of amending our current ordinance for chickens to allow the keeping of four to six hens on city residential lots first and foremost i'd like to bring up the local petition many of you have probably heard about this petition was started on may 4th and has gained a total of 205 signatures from residents within our city this petition remains active and is as a support and awareness of [25:59] **Corey Colvin:** this movement grows each day hastings has been a community that prides itself on its history and agriculture yet it continues to fall behind the times as it remains the second to last city in dakota county to not allow backyard chickens what we are requesting is the amendment of our current ordinance to allow small backyard flocks of hens without unnecessary restrictions or permits i would first like to focus on a few of the innumerable benefits that backyard fowl present chickens provide phenomenal insect and weed control without the use of harsh chemicals that can be toxic to our native wildlife and the pest pets already present this is a holistic approach to addressing the concern regarding the critically diminishing pollinator populations they will eat all the things we do not like to see such as ticks flies beetles grubs and worms as well as our newest threat the invasive jumping worm they produce fresh [26:46] **Corey Colvin:** eggs that are more nutritional than store-bought eggs and are readily cheaper in comparison a flock of four to six hens can keep over 300 pounds of kitchen food waste out of our landfill every year their waste can be composted into nutrient fertilizer in as little as 45 to 60 days these personable and infection creatures can provide companionship and education for the children and adults who care for them keeping a flock of chickens on our property is a way we can reduce our carbon footprint and maintain a self-sufficient sustainable organic and ethical lifestyle from cruelty-free eggs as a food source to organic manure and compost for your gardens to natural pest and parasite control what's not to love i'd also like to address a few concerns that we have heard the concern about an increase of nuisance calls leading to higher [27:31] **Corey Colvin:** taxpayer spending to address uses of little concern to the other cities that allow backyard fowl speaking with eagan edina or eden prairie edina roosevelt shakopee blaine and saint paul park they stated that these calls are virtually non-existent eden prairie reported only one in three years this pales in comparison to the hundreds of calls received for dogs and cats another concern is about who will address a loose chicken and how often this will occur speaking with the prior cities mentioned they have stated this has been a non-issue they have not received reports of loose chickens and continue to reiterate that their ordinance has been a non-issue code enforcement or the police would be the ones to handle these calls if they do not have animal control the third concern is about noise we know that there is a misunderstanding between hens and roosters and we are seeking approval for hens [28:17] **Corey Colvin:** only penn's conversation levels while relaying songs are the same decibel range of a normal human conversation a noise that can only be heard in the immediate area while a dog's barking is almost double this and can carry for up to two miles lastly i would like to address disease spread and smell because the two go hand in hand and both mitigate can be mitigated by proper coop hygiene and hand washing chickens are known to carry salmonella listeria and e coli which is which is no different than other pets like lizards snakes turtles and other caged birds after reviewing the university of minnesota's extension website we found that these are of much less concern in small backyard flocks who receive normal care and attention responsible care and ownership of any pet is the key to happy neighborhood cohabitation as with [29:02] **Corey Colvin:** backyard chickens with all that said we would like to request this matter receive a bit of urgency so that we can have well-established flocks that are winter-hearty this year in order for this to be possible we would need to get our chicks by the end of june once again thank you for your time and consideration thank you corey thank you i'm just looking to see if anyone is in the audience to speak all right thanks for your comments and i'm sure we'll have a discussion in the future thank you council is there any items there's one more person in the audience with her hand raised sorry i didn't see that okay should i [29:48] **Mayor Mary Fasbender:** bring him into the meeting sure okay maybe i beat you to it john hi can you hear me yes great good evening mayor fassbender council members and staff my name is lane johnson crump and i'd like to also speak in favor of amending the chicken ordinance to allow chickens both as a private citizen as the current president of the hastings environmental protectors the hastings environmental protectors or hep began in the early 2000s as a citizen conservation group our vision statement which guides our work in the community says we envision an economically thriving river community where our stewardship protects natural habitats [30:35] **Lane Johnson Crump:** as we adapt to climate change and other challenges for a sustainable future sustainability is multifaceted as you know from the city's work with the greenstep cities program allowing residents of hastings to raise chickens in their backyard as outlined in the green steps challenge under step 5 and is best practice number 27. [30:53] **Lane Johnson Crump:** the option to raise and grow your own food helps build a system of food justice that sees access to quality nutritious food as a right for everyone not just those who can afford it chickens raised with sunlight fresh air and healthy flocks with adequate opportunities to forage lay eggs that have two times the omega-3 fatty acids three times the vitamin e a third of the cholesterol and a quarter of the saturated fat of conventional eggs local pasture-raised eggs can cost up to five dollars a dozen at cub or spiral co-op which limits the ability of those on fixed incomes or with a small food budget from accessing them by keeping their own chickens residents can support some of their food needs in a way that doesn't feed large-scale poultry production an industry that pollutes the air water and soil causing asthma bronchitis heart disease lung cancer [31:39] **Lane Johnson Crump:** and which largely affects communities of color and low-income populations who live near the large poultry warehouses not to mention the risk of avian transmitted viruses and antimicrobial resistant pathogens or superbugs that are resistant to treatment by antibiotics and other medicines in part due to the over alliance of such medicines in animal agriculture in 2020 the mpca published an environmental worksheet on a proposed poultry feed lot in meeker county that would hold one million and six 1.65 million chickens and could emit approximately 17 000 tons of carbon dioxide the worksheet also outlined the need for 10 new wells to annually draw up to 25 million gallons of water in an age where our local wells are becoming increasingly polluted and other [32:25] **Lane Johnson Crump:** states want the water that minnesota has hep supports moving away from an agricultural system that degrades our land and water and towards a system where people can support their families and communities and build a connection to the food they eat we hope that the city will agree that the option for families to grow and raise food in a way that supports their values is a right that citizens should have thank you for your time and commitment to hearing from the citizens of hastings thank you elaine for your comments and i think there's one more sasha [33:05] **Sasha:** and welcome sasha hi um i don't think my camera's working um but i just wanted to also um get my comment in there for being in favor of chickens and i think the other ladies said everything really well as to all the benefits and lack of drawbacks to people keeping chickens in their backyards so that is all i want to say i'm in favor of chickens okay thank you sasha i see no other hands raised john do you see any see okay thank you all for your comments mayor yes is it worthwhile to explain kind of the procedural posture of this [33:51] **City Attorney (Corey Land):** issue as it stands and what would need to happen for a change to occur just to respond to some of the comments that have been made i think that would be helpful maybe sure so moving forward what my assumption is that one of the council members will reach out to our city administrator and ask this to be put on the agenda for possibly the next council meeting which would be june 7th and then the process will go from there council member lifehelp thank your honor based on your clarification i would like to make that reach out i would like to request that the topic of the ordinance change to allow for the keeping of chicken to be brought back before the council [34:38] **Councilmember Leifeld:** at our next meeting on june 7th okay it's not a vote or emotion so we'll just recommend forward for that thank you all right thank you any other council items to be considered at this time okay a consent agenda council i would accept a motion to approve the consent agenda motion to approve uh council member brock's i'll second your honor and a council member fox will second it any discussion clerk henderson please call the role council member vaughn [35:24] **Councilmember Vaughn:** yes council member folks yes council member fox yes council member lifebelt council member lund yes councilmember brock yes mayor fassbender yes and that motion prevails today we are awarding some contracts facing city hall roof and h back with miller dunwiddie and we have with us tonight justin forney welcome justin um hello thank you mayor and council members as you are aware we received a two million dollar appropriation for a state bonding grant for hvac which is heating ventilation and air conditioning improvements [36:09] **Justin Fortney:** and roofing of the five cupola domes and miscellaneous repairs to the historic hastings city hall the proposed work will take careful investigation design state agency approvals construction plans construction management for this specialized work we proposed at an rfb looking for qualified firms with experience in all these areas received 11 proposals from firms with proposals ranging from 52 000 plus an unknown design fee in case of total hvac replacement to an all-inclusive 270 to 72 thousand dollars staff conducted five interviews with firms that had the most relevant experience the miller dunwiddie team showed the most knowledge of contributors to humidity [36:54] **Justin Fortney:** in a historic building which is our principal concern with our current hvac system and during the interview they had already explained some existing hvac design flaws needing correction in areas for improved energy efficient efficiency based on plans that they and other firms had access to footy has a portfolio that includes many complex historic projects and also modern construction staff performed reference checks and found that former clients spoke very highly of them and their hvac subcontractor along with the proposed project team members recommending approval of the with the staff report with miller dunwoody because of their large [37:39] **Justin Fortney:** portfolio of similar projects experience with state pre-design requirements experience with historic guidelines and historic office review exceptional knowledge and understanding of the entire project excellent references of the firm and subcontractor and their proposed team members and reasonable base fee of 103 000 and a possible alternate fee of 36 000 if the city chooses to have the h current hvac system totally redesigned if approved they would begin investigation pre-design and historic reviews this summer and construction plans bidding this winter with construction starting next spring [38:25] **Justin Fortney:** this contract expense would be reimbursable by the state bonding grant i can answer any questions you have thank you justin uh counsel any discussion for or any questions for justin at this time nope okay then council i would uh accept a motion to approve an agreement for professional services with miller dunwiddie council member fulch so moved uh second by council member leifelt additional discussion council clerk henderson please call the role councilmember vaughn [39:10] **Councilmember Vaughn:** yes council member folch yes council member fox yes council member life belt yes council member lund yes council member brox yes mayor fassbender yes and that motion prevails thank you justin look forward to seeing that uh start to repair yes thank you uh today we have a public hearing for the sidewalk cafe license for froth and cork doing business as froth and cork on 110 4th street east and for this item we have community development director john hinsman with us and we will be followed by a public hearing and a potential action by [39:56] **John Hinzman:** council thank you mayor city council members i'll give you some background information prior to the public hearing tonight this is another sidewalk cafe license this is at the froth and cork located across the street from city hall they will need to enter into a license agreement to confirm their insurance upon the actions tonight we have as a staff have reviewed the application itself the only comment that we had at additional was that they adhered to the ada act for the placement of their tables and chairs so i'll share my screen here showing what they're proposing to do which is to install a few tables and chairs is located here between the sidewalk and the building so the building is here kind of an older picture they would install the the chairs and tables in [40:43] **John Hinzman:** this location and then over here this is consistent with what they did last year as well so we are confident that the right-of-way on the ability for people to pass through the sidewalk would be uh not compromised so we are recommending approval of this uh we did send a public hearing notice of this hearing out to neighbors within 350 feet we did receive a couple of comments back in support of the of the application itself so i can stand for any questions you may have and this is a public hearing you may open it at this time as well thank you at this time i will open the public hearing anyone in the audience wish to speak at this public hearing at [41:30] **Mayor Mary Fasbender:** this time please use the raised hand feature i see no raised hands one more time this is a public hearing for the froth and cork sidewalk cafe no public no raised hands at this time i will close the public hearing and open up discussion for council any discussion council council member lund like to make a motion to approve thank you and council member brock's a second additional discussion council clerk anderson please call the roll [42:19] **Clerk Henderson:** yes but you're me muted erica i must have muted myself councilman vervonne yes councilmember folge yes councilmember fox yes councilmember lifebelt yes codes of member lund yes member brox yes mayor fassbender yes and that motion prevails uh tonight under parks and rec we have diseased and hazardous boulevard tree and with us we have parkinson rex director chris jenkins welcome chris thank you marion council uh yes tonight we're discussing uh diseased and [43:06] **Chris Jenkins:** hazardous boulevard trees as well as city ordinance the council action requested tonight is to support the recommendations to remove and replace as well as protect boulevard trees and to implement a hardship relief program for qualified i'll keep the background a little bit brief here i think most of council is fairly well informed but there is an infestation of emerald ash borer in hastings first identified in 2016. [43:41] **Chris Jenkins:** since that time the city has partnered with rainbow tree care for protection council is was supportive of protecting ash trees so that those can remain we've done that like i said since 2017 and each year rainbow tree care treated over 400 trees 400 ash trees in hastings along with that our city forester treats between 150 and 175 ash trees uh in parks and public spaces so just a note that there is really good work that is being done despite all that good work emerald ash borer continues uh to migrate through town [44:27] **Chris Jenkins:** what we have is city ordinance 95.04 as soon as a tree is diseased or infested with pests it is immediately deemed a public nuisance and the property owner is is required to abate that nuisance which basically means to remove and and get rid of that tree city ordinance also requires for the stump to be removed from a boulevard tree as well as a boulevard tree to be replanted a lot of information here we're talking about the northeast quadrant of hastings we had applied for a department of natural resources grant that would have fully funded the removal [45:12] **Chris Jenkins:** of 49 trees and the replacement of those trees as well we were not successful with that grant so the our current inventory of currently infested ash boulevard trees is in that northeast quadrant which makes sense due to where the the initial infestation was found which again is in northeast hastings so we got a lot of information here a lot of good stuff and the parks and recreation committee as well as the finance committee have both discussed this plan and what we're asking is for council to support staff as they enforce our current ordinance and policy [45:58] **Chris Jenkins:** and to develop a hardship relief program for qualified individuals i'll run through removals and replacement and protection fairly quickly here basically there's 49 trees that we have currently identified that need to be removed property owners are responsible to pay for that removal get that removal done as well as remove the stump and replace the tree i'm going to note here at the beginning pretty darn confident that the tree trust again thank you councilmember fulch for that that highlight there that connection that they will be able to provide replacement boulevard trees for those 49 [46:45] **Chris Jenkins:** this year so we're pretty confident that we haven't signed the dotted line but that's what we're hoping for this year voluntary compliance would simply be that city of hastings forester is developing informational materials letters that go out to each affected property owner that letter will have what the ordinance requirements are what the property owner's requirements are as well as some education around tree care for new trees and we'll also give them an estimated price for removals if they work through the city to do those removals we have negotiated really good pricing with a local tree care company we can pass that along if the city is [47:31] **Chris Jenkins:** the one that hires that tree care company and there's one billing instead of a bunch of individual billing so they'll pass that those costs or those savings along to the residents they would get removed the stump would get ground out and in the fall we would do a planting with with tree trust trees or property owner can also choose to replace a tree at any point non-compliance if folks get the letter don't respond to another letter don't do anything city staff will simply hire the contractor to remove that tree grind the stump and put in a replacement protection there's there's still trees out there that can be protected so they don't have to be removed immediately [48:19] **Chris Jenkins:** protection is effective we've identified over 90 in that northeast quadrant that need to be protected again voluntary compliance city sends them a letter they respond they treat it they let us know they did that would be great and they're going to have to continue to do that every two years we'll also give them the information from rainbow tree care on the pricing non-compliance kind of the same process we don't the city city staff doesn't get response we're going to hire the contractor to go out and treat those trees and we're going to we're going to send the bill to those those individuals for all of those options if the city [49:08] **Chris Jenkins:** sends the bill to the property owner they do not pay and ordnance says by september 1 those costs will be assessed to their property taxes that's the standard business on on how it works we're going to talk about a hardship relief program here pretty quickly options involved for property owners again note that the city has negotiated good pricing for tree removals as well as tree protection and again the property tax assessment the full amount is going to be charged to property taxes and those property owners will have a certain number of years to be able to pay that off and there's a reduction in the [49:56] **Chris Jenkins:** amount of the bill where a portion of that cost is absorbed by the city and this is where the absorbed by the city if the property owner elects to have the city hire a contractor finance committee has recommended up to 20 000 in 2021 for this program it does come with an associated budget amendment and the eligibility criteria that were discussed um up to a 40 reduction again this is consistent with our diseased and hazardous tree program where we cost shares 60 40 if the tree is diseased or or hazardous and needs to be removed up to a cap of two thousand dollars [50:44] **Chris Jenkins:** the low to moderate income we've used dakota county information it's 80 percent of the median income and dakota county's information is that i don't have the table in front of me but it's attached in the memo so we're looking at 80 percent of the median income in dakota county implementation of that piece is going to require proof of income and it's going to require city staff to collect verify and manage that sensitive information another qualifier for the hardship relief would be multiple affected boulevard trees again staff are aware of one property that has at least six infested ash trees [51:34] **Chris Jenkins:** we're recommending that the property has to have at least four to be qualified for the hardship program and again the property owner for their 60 of that would be able to assess that and spread that over over a number of years so the bill doesn't come out once a lot of information familiar with it if i spoke too fast if i could answer any questions please let me know but in the end here what we're looking for is city council to support staff's recommendation running forward with the removals removals this year are necessary boulevard trees are the responsibility [52:21] **Chris Jenkins:** of the city if we let those standing trees stand and they fall on property then the city is liable to some degree and implement the hardship relief program so we can move it on removals and we need to get that hardship program up and running okay thank you chris and thank you councilmember falch for assisting with that and council member brox thank you chris uh i just have a question is the hardship relief program only for people who have boulevard trees or is it for anybody who has an ash tree that they have to take care of uh council member of the intent is for the boulevard trees because that's where the city has has [53:07] **Councilmember Brock:** some skin in the game as well okay thank you thank you councilmember brox and councilmember fulch um thank you your honor chris i had it i had a couple of uh questions in your write up um the first i had was um under the section where you were talking about forced compliance for the for the treatment of the trees um that i don't know why that just kind of rubs me the wrong way but um you had said that if that you're gonna force the treatment of the trees and then if the tree dies after treatment then it was [53:56] **Councilmember Folch:** um then he just kind of referenced up to above and so what would be the circumstances if someone treats their tree and and i know that and just so people understand that it's not a it's not a for sure 100 percent guarantee that the tree is already infected that the infestation may be have be so advanced that the tree can't shake the the bug and so that it will succumb to the to the the vermin and so what what are you suggesting there that if it was too late and it dies then they still have to pay for all of the removal of the tree on top of it or is it done the 40-60 split councilmember that's a good question [54:43] **Chris Jenkins:** before any technician will treat a tree they evaluate it and they they give it their their good honest evaluation on whether or not the treatment would be successful if if the infestation is so much that it would not be successful they're certainly not going to recommend that but if if the tree is deemed to be protectable savable through insecticide injection then we would take that information and yes to your point uh that tree would then come into the category of being a 60 40 split because they are actively maintaining that tree and it was deemed at that time that it [55:30] **Chris Jenkins:** was a tree that would be savable just to clarify my experience with my colleagues has been that they we when i you know my day job we treated um some emerald ash some ash trees and yet and and it was thought that they the tree looked fine and and then they still succumbed to the to the ash tree so it does happen and so i think that you do need clarification you know if they treat the tree then they treated the tree and if it was too late i guess then we still need to keep up to our end of the of the of the deal that we do the 40 60 if they've at least tried and then i'm just clarification then with rainbow tree care particularly if we're imposing [56:17] **Councilmember Folch:** it then um whether or not the homeowner will be reimbursed for that because it would probably die within the first year if they injected it the first summer and it in it succumbed you know like late that fall or early the next spring what's rainbow tree cares policy on that because once a tree because i do my own tree and supposedly if it's you know protected then they guarantee that if the tree dies while it's been um treated then they'll pay for the removal of the tree and so i just really think that we need that super crystal clear as to what those circumstances are we're going to start forcing people to pay for [57:03] **Councilmember Folch:** the treatments and then the removal of the trees as to how we're going to handle that and then um under uh the thank you for continuing to work on um uh relief package uh for residents i think that this is gonna hit uh folks particularly in the in that northeastern word one quadrant pretty hard and so thank you for uh fleshing out some further detail on um under item 3c where you put multiple affected boulevard trays of budding the property staff are aware of at least one property where six trees are infested with eab recommending setting the eligibility threshold at four trees and so what do you mean by that specifically what are they eligible for and because i feel that for [57:51] **Councilmember Folch:** trees is still pretty high um i i would say like if they had three or more trees then they're they're eligible um are you saying that they would have to have four trees to be eligible or more than four trees and so can you please clarify how does it work if they have multiple trees what are you trying to say there council member yeah thanks for the opportunity to clarify what we're looking at is the property would have to have four affected boulevard trees to be able to qualify for the hardship program under that qualification what are they qualifying for though so you're saying um that i i guess i'm a little confused in [58:37] **Councilmember Folch:** this area because if they were low to moderate income they would already qualify you know to be a part of it and then if they were a senior citizen right i mean that has their own clause then because there are special clauses if you wanted to put the assessment on your um taxes and forego it include that in here a council member deferred assessment was not included in this well you didn't include it in there and was there a reason why we had talked about that during the finance committee council number i can find my mouse um a couple things [59:24] **Dan Wietecha:** one back up on the the the moment the eligibility for the hardship assessment the hardship assessment as drafted is um basically being able to get in on that 40 60 split so consistent with what we have on if if somebody had treated the tree we're not worried about that but we're keeping consistent on what that split is so we don't have some that are 40 60 and a different program that's 50 50 and a different program of difference so 40 60 um up to two thousand dollars so in order to be eligible for that uh cost share that reduction either they have to be low moderate income case [1:00:11] **Dan Wietecha:** bill whether it's one tree or six trees their bill would be that forty sixty up to two thousand dollars or if they have four or more trees so maybe their income is higher than that threshold limit but recognize they've got four trees five trees and giving giving that higher income resident a break um that that's just trying to give clarification on that question uh the deferral question um simply a matter again of of consistency we don't have uh a policy for deferring assessments on streets or any of the other places that we might have assessments and trying to have as best we can [1:00:57] **Dan Wietecha:** consistency across our policies although that was one of several tools that were discussed the actual buy down as well as being able to spread it over years seemed to have the greatest interest and here's a way to basically still keep that consistency piece so that's where the the recommended uh hardship program did not include a deferral for senior citizens or disabled still could be eligible under the low moderate income or the multiple tree cell well you can you could be um i don't know i i would disagree with that you may be elderly or disabled [1:01:43] **Councilmember Folch:** but not um qualify under the loaded moderate income threshold um so i guess i'm not fully understanding it seemed like it was a tool in the toolbox and we're just kind of indiscriminately taking it off the table for what reason again because you want to be consistent yes in order to be consistent with our other assessment policies i don't think it's at all indiscriminate it's being consistent with our existing policies and our existing policy again that would be for the assessment if if it was a street reconstruction project street assessments utility service lines potentially other current services we do not have a deferral policy period [1:02:28] **Dan Wietecha:** so any other place we do assessments does not have that deferral option state statute allows the city to put in place a policy but we never have okay because we didn't talk about that before that we didn't have a policy in general it seemed to me that it was on the table and if it's a tool a tool that we could be using in our toolbox i think that we should be using it um i was under the the assumption that we were going to move forward with that um just because i think it's another option i think that um if you have three or more of these trees on your on your property and then depending on how large they are i mean the ones that i've noticed while i do i've been door knocking are in ward [1:03:15] **Councilmember Folch:** one and where the where the parcel will be lined with the trees um you'll see several of the trees along you know the curb especially if it's a corner house you'll see it and so um so i'm really concerned uh you know three trees is pretty significant and having that to remove them all at once not knowing um how this is gonna look moving forward because you could have usually you know emerald dashboard moves in clusters right where it takes out groupings of trees and so um i would i would advocate for changing that to being um three or more and then qualifying um for [1:04:04] **Councilmember Folch:** the hardship um it seems like it's kind of arbitrary and to me and just knowing where these houses are their older homes in the older neighborhoods where probably um residents don't have as much money i'm not assuming that people are that those homes have like high values to them like in other areas of of the city and so um that's my two cents on that um thank you for all your work on on this i know it's been very difficult but the last point i just wanted to make was um if you would bring up the slide that shows the pin map of where all the trees are the 49 trees that are being referenced if you could bring that up i would appreciate it [1:04:51] **Councilmember Folch:** damn when you worked on that or do i have share screen [1:05:20] **Councilmember Folch:** so as we're waiting for that um to be pulled up the point i wanted to make is for the last few years i've been talking about whenever we have you know the annual neighborhood the neighborhood reconstruction projects that happen the street reconstruction projects where we're touching both the sidewalks and the street itself and how um we have not been making any effort to go and identify where all the ash trees are and then begin to systematically remove them i just i want to show with this pin map so everybody understands what i was talking about if you look up in the northwestern quadrant you know west of highway 61 that's ward 2 and uh and joe was very [1:06:07] **Councilmember Folch:** pleased to have you know the his neighborhood you know the entire area reconstructed in the last few years and so most of those folks probably couldn't pay for the the assessment on on the street immediately and so they're probably in some kind of payment plan right now having to deal with the street infrastructure that was done then and so if we would have incorporated the removal of those trees at the time we were in these neighborhoods i'm counting a total of 17 trees of the 49 that could have proactively been dealt with and so that includes those in that quadrant that i just mentioned and then this year we're um we're working on last year last summer we worked on 15th street west that section between highway 61 and um [1:06:54] **Councilmember Folch:** pioneer park and so i'd like to bring up again about as we're moving forward with these um the neighborhood infrastructure projects that we should be systematically removing these trees even if you treat them at this point that's just delaying the inevitable that they will succumb because if you stop the treatment of them they'll die and so really treating the trees is just a way to mitigate the impact of the full die off and so that it's not all trees at once but rather a controlled kill and so i would so i just think that we need to be looking at this and more of a realistic um way is that the treatment of the trees is not meant to go on forever it's just meant [1:07:39] **Councilmember Folch:** to soften the impact to the community and so um you know if we start forcing folks to pay for this for the emerald dashboard treatment then we're going to be continuously forcing them year after year after year to do so so you know just uh something for the council to have a little conversation about if we really want to be doing that do we really want to be forcing people to pay for the treatment of these trees for an indefinite amount of time so thanks for all your work though i appreciate it it's difficult thank you councilmember fultz dan did you want to speak [1:08:18] **Dan Wietecha:** i i lost my my comment so okay and everything froze up so i couldn't take down my hand i couldn't unmute so thank you thank you um at this point uh is there any discussion any additional discussion counsel okay i would accept a motion to approve the staff recommendations regarding removal replacement and treatment of boulevard trees implementing a hard ship program relief program and the associated 2021 budget amendment as outlined in the memo removed your honor council member vaughn second your honor a second by council [1:09:05] **Councilmember Vaughn:** member fox any additional discussion clerk anderson please call the role oh yes councilmember lightfield thank you um just a point of clarification if we were to vote no to this well if we were to vote yes to it it stands as is as presented with the more than four trees and all of that correct and if we were to vote no would we have them the opportunity to change the have it re-looked at as to the numbers as council member folchad indicated i do have some concern i know how costly it can be i'm scared to death that one of my trees is going to go down here but um i i could see that being a hardship for [1:09:51] **Councilmember Leifeld:** a lot of people so i would be in favor of us re-looking at the actual logistics to the numbers that um chris had given to us so if we were to vote no would we be able to put this back or what kind of delays would we be dealing with maybe there's a question for you what would that do with your time frame or anything if we were to um council member it's it would move and shift a couple of uh target dates specifically treatment by july 1st that dates chosen because of property owners do not treat that still provides enough of the [1:10:38] **Chris Jenkins:** season for staff to be able to treat and i'm not procedurally here but um if i would a council member be able to make an amendment to drop that from four to three then vote on that amendment and then vote on the original corey is that your is that your suggestion corey yeah actually members of the council the um deferred policy or the assessment hardship program will have to come back to you um in the form of a resolution so you still have time to tweak the criteria and the eligibility factors what we're [1:11:26] **City Attorney (Corey Land):** hearing you know obviously the staff recommendation is four we can keep four in it if there's enough support for three we can reduce it to three trees but that will ultimately come back to you for approval okay thank you corey you have a question mayor councilmember brox thank you um chris how would this affect how would the numbers affect the amount of money that's being allocated because if it's moving from from four trees to three trees obviously that has a budget impact would that make the amount of money that's being suggested to be allocated not enough would that also have to be amended i mean this so there's a series of things here not just it's not just a number [1:12:12] **Councilmember Brock:** it's also an amount of money council member yeah i'll do my best here um four trees versus three trees is is simply for an eligibility criteria um and again the city's share is capped at percent or two thousand dollars as a max so the city wouldn't invest or the city wouldn't have to pay more than two thousand dollars per property okay so it wouldn't cost us to not be able to give out as many grants nor cover as many trees because it's capped so the amount of money would remain the same yeah i'm [1:13:00] **Chris Jenkins:** trying to remember the math that we discussed when we and i'm sorry i wasn't on the committee so i know i'm being a bugger but i just want to be clear because i wasn't there for this discussion uh dan the estimate for removal of these 49 trees plus removing the stumps is about 37 000. so the 20 thousand dollar allocation is greater than half the cost so in some fashion even if every tree every every resident wound up eligible [1:13:46] **Dan Wietecha:** mathematically you're not going to use that that full 20. thank you for that clarification uh council member fault your hand is raised connor um i just wanted to also clarify that if it was the 40-60 split and then it was 2 000 the average tree removal is like between a thousand and fifteen hundred dollars and so um start doing the math and just because a math challenge you just say about half you know like fifty percent if it was a fifty percent cost split it would probably cost that would probably cover about four trees being removable that removed if you were up at about a two thousand dollar max [1:14:32] **Councilmember Folch:** where you're doing that cost um split and so if we lowered it to being three or more and the maximum amount is six trees on any parcel so that would be three four five and six and so that would actually cover it it that they were they would actually probably start getting up to that two thousand dollar max if that makes sense this math thank you councilmember bulge there is a motion on the floor at this time so you're under asking a point of clarification i guess for um ms lund land um and so how is it that [1:15:18] **Councilmember Folch:** then we have this conversation um moving forward so i mean do we make an amendment to the original motion for emotional to prove just to change that particular item or i guess i don't understand why you say that it's going to come back in the form of a resolution what is that resolution then going to look like because we this is the first time we're having an opportunity to actually talk about the specifics because when this went to the committees to the finance committee and then the parks committee we didn't talk about all the fine details we talked more about concepts like i was saying before we had talked about that the deferred tax assessment was going to be an option and now it's not now that they've worked through some of the details and we didn't talk about three versus three [1:16:04] **Councilmember Folch:** trees and things of that nature so how is it that we we dive into the minutia here because i know it gets a little harder when you have a resolution that's before you just start tweaking that stuff so what what you're the direction you're giving tonight is for staff to develop the program and policy you've given all of the outline of how it's supposed to look but we don't actually have it written before you in in a formal policy and for the hardship criteria and so you need to see that you need to see how it's articulated how it's going to look exactly and if when you see that document in front of you if it says four trees and you want to change it to three trees that would be the time to do that when you are looking at [1:16:49] **City Attorney (Corey Land):** the actual program with the hardship policy in it motion on the table is to have staff move forward with developing the program in the policy as outlined in the memo they choose to give different direction and say instead of four we want three trees you can do that now or you can wait until you see the whole program in policy in front of you in the form of a resolution at the next meeting or whenever we can get that in front of you okay more sense i think so so what i'm hearing you say that we would have to actually make we'd have to make an amendment to the staff recommendation either at this meeting or the next meeting that's what you're saying that's exactly what i'm saying yeah [1:17:34] **Councilmember Folch:** and then so i've never done this before so to make to making it to make an amendment to emotion i have to i have to ask right i have to say i'd like to make an amendment to a current motion to amend from four trees as a minimum to three trees there's two ways this can happen if the motion maker and the seconder is open to that amendment then you could just ask for a friendly amendment and then it's automatic but if they're not open to that amendment then you would have to make a motion to amend the motion to change it to three and then everyone would first vote on that motion and if that passes then you vote on the original motion which changes the resolution or changes the direction to have the three trees [1:18:21] **City Attorney (Corey Land):** everybody's amenable to the change now you can just do that now and make that motion with the three trees okay so it was council member vaughn who had made that um the original emotion was it or council member brox i didn't catch that remember vaughn and brox second okay so remember vaughn has uh raised hands so mark would you like to speak to that thank you honor i i can tell you i'm not going to accept the friendly amendment on this one because we as staff as the chair of the finance and the parks direct committee of council we worked with staff to come up with the policy [1:19:08] **Councilmember Vaughn:** that the concept of giving some relief staff did a great job dug in gave us some opportunities here to help residents even though we have an ordinance that says this is the ordinance support staff they did the work and move this forward as is and don't we're making up data as we go we don't know what that number is should it be two should be i don't want to do that in an amendment to something that staff has put in front of us i think the attorney is trying to help us here but in a nutshell staff put something that we set a policy on we did our role we're not gonna i'm not gonna get into the detail of it should be three trees or four trees staff's gonna know staff will come back to us they say whoa we got a lot of pushback we had a lot more trees um we got to listen to the forester i'm [1:19:54] **Councilmember Vaughn:** i'm going to support staff on what's in front of us that's why i made the motion to improve what was presented thank you thank you councilmember vaughn and counselor you stated we will be able to revisit this if we vote yes today all we're doing is moving it forward have a recommendation to continue to move forward correct it will come back before you for final adoption okay the first and second any other additional action council clerk anderson please call the rule [1:20:41] **Clerk Henderson:** yes council member fulch oh council member fox yes going to member lifefield yes councilmember lund yes councilmember brock yes mayor fassbender yes promotion prevails thank you chris for all your work and we will be looking for the resolution right under administration we have uh appointment of kelly murtagh as our assistant city administrator human resources director and we've been right i think you may have missed a step there i did we've uh got the discussion of the [1:21:27] **Mayor Mary Fasbender:** motor coach commerce oh i forget sorry i did miss a step sorry john no problem thank you i could proceed if you'd like me too sure john will be uh talking tonight on the we have a resolution for the interim use permit and then also a resolution for the site plan john thank you mayor city council members i'm sorry as the mayor pointed out there's two items for your consideration tonight both referring to the same project that is the construction of a 12-unit motor coach commerce facility by hastings commons llc this will be located on a one-acre property at 25th and vermillion street on the east side this is a vacant lot that [1:22:14] **John Hinzman:** is located between vermillion street and the quaratal in its suite so i'm going to share my screen to give a little more information of what we're looking at here here is the site itself highway 61 vermillion quaratal in hastings terrace semstone other businesses the civic arena down here so this is the location of what we're looking for the council is familiar with this project we've discussed in uh in some generalities the the desire of the applicant to move forward with this type of development on the site you are aware that we executed a settlement agreement not too long ago the settlement agreement contained language pertaining to the adoption of an interim [1:23:00] **John Hinzman:** use permit policy that could be applied for for this type of use and also gave the ability for the council to consider this type of use the council and planning commission did review and did amend the city code to allow for an interim use permit what an interim use permit is is in its name interim it's temporary you may be aware of our special use permit a special use and an interim use are somewhat similar in the effect that they are allowed within the zoning district conditions that can be set specific to its operation a difference in an interim use permit situation is that it has a limited time frame with it it's not indefinite like a special use permit could be on this and we would also have along with this [1:23:46] **John Hinzman:** approval if the council took action on it a specific use agreement that would be brought forward for uh for consideration so because the approval of the uses of its site are consistent with what was included within your settlement agreement so what is being proposed tonight and uh is similar to what was in the settlement agreement itself this is what the facility would look like 12 units itself highway 61 to the bottom here the 12 pad sites quarantine up here of private utilities within the site as well private sewer private uh hookups for the individual sites there would be rules along the operation [1:24:32] **John Hinzman:** of those sites as well the planning commission did review this held a public hearing at their last meeting they did recommend approval of the interim use permit insight plan in a five to two vote you'd have two commissioners that didn't vote nay uh there was no testimony given during the public hearing however we did receive three comments prior to the meeting that within your packet to summarize those generally they were had some questions about the the use of the site and some opposition towards the use on the site the commission at that time discussed on-site management traffic length of the term of the permit effect and access to the current hotel site adjacent to it aesthetics enforcement of rules and hours of operation so this does come forward with the recommendation of approval from the planning commission itself [1:25:19] **John Hinzman:** we take a look at what the interim use permit conditions would be we have a restriction on the site based upon the type and age of facilities what we term a type a motor home and travel trailers would be the only thing allowed on the site so this gives a definition of what those are this is from the settlement agreement a class a motor coach is located here on the left these would have to be at least 20 feet in length and no more than 15 years of age those travel trailers are located on the east on the right side of this same provision on that at least 20 feet in length and no more than 15 years in age as far as where those would be located on the site itself there would be certain provisions that the front sights here could be used for motor coaches itself and that travel trailers will be allowed [1:26:06] **John Hinzman:** in other places along the site the term of the interim use permit would be 10 years the applicant would have the right to renew that for an additional 10 years there's certain deadlines within here for construction of the facility and commencement of the operation by november 1st of next year and commencement of the operation by november 1st 2022. also uh there's also language and they're related to violations what happens when they occur if they occur expirations of revocation of the interim use permit these these rights would not be non-conforming with on the site and there would be a site manager the site manager would be a position that already exists within the existing hastings terrace which is also owned by the applicant [1:26:51] **John Hinzman:** and would do a duty over here to manage this park as well so those would be the terms of the operation itself there would also be some limitations as well on the amount of time that vehicles could be on the site on the vermillion street site these four sites here uh they could be only occupied by motor coaches only and occupancy would be limited to no more than 30 days in a 90-day period other sites on here these would be open to motor coaches and travel trailers the remaining sites and those would have a longer length of time of no more than 120 days in a 180-day period so that is the application before you tonight and i can stand for any questions that you may have i'll also note that the applicant mark [1:27:38] **John Hinzman:** lambert is also the audience thank you discussion council let's remember lightfield john just two quick questions back on that map that you showed is the entrance to the hotel those two streets on the opposite ends of the motor coach park is that how they get in and out of the hotel as well yes councilmember these two are existing driveways so these are the two driveway accesses to the hotel this would be shared facilities thank you and then my second question um [1:28:23] **Councilmember Leifeld:** at a later time then would we be discussing and talking about the i don't know say the beautification of vermilion street there of what this is going to look like as far as plantings go or fencing goes or or what have you is that something that would come before us at a later time council member the the site plan for the landscape plan is before you tonight so they have provided fencing in there a six-foot white fence and various landscaping elements that are part of the site plan that was a condition within the site plan that there was a few more plantings necessary to meet our requirements but they would be providing that fence along vermillion street here six foot the plantings along that fence would be between the fence and vermilion street [1:29:09] **John Hinzman:** there i'm trying to remember if i have a picture of that on here i guess i did not well this kind of gives an example this is the area of the plantings trees and shrubs that doesn't show the fence which would be here [1:29:35] **John Hinzman:** okay then i would look for a motion to approve a resolution of the city council the city of hastings granting approval of the interim use permit to operate a motor coach commerce facility looking for a motion i feel as though this will be a hard motion for any of us to put our names on i will go ahead and make the motion on the recommendation of staff and our planning commission thank you councilmember lightfelt second uh seconded by councilmember [1:30:21] **Councilmember Vaughn:** vaughn additional discussion council clerk anderson please call the royal hope ghana remember life help thank you can i ask um city attorney corey land since um i just made this motion and council member bond just seconded it we're all about to vote we've been around on this particular topic for quite some time um i'm going to say it out loud then you're going to tell me whether or not i can say it out loud it's now an okay time for me to say something to the effect that this isn't something i wanted to see on vermillion street however based on the laws and the ordinances and all [1:31:07] **Councilmember Leifeld:** this is not something i would be supporting if i didn't feel as though as a city our hands are tied on this particular topic so i just want that said um that this is not something i support however i i do understand the legality of it so thank you your honor and if i could just offer your honor that was said perfectly thank you okay thank you councilmember lightfield councilmember brox yes i think uh constituent had emailed one of the public comments before the meeting had said something to the effect of are there no other ideas for this property so i guess uh what i want to say to that is um a lot of us opposed this when it came [1:31:54] **Councilmember Brock:** before us the first time we saw it as council councilmember lifeville just said and we did that on the basis of the grounds of the vermillion street quarter and improving the look and feel of our quarter which is very much a top priority of the city council and something that we want to do however this is a private owner of a piece of property and this is how they want to use it so we have limits on what we can do when someone wants to use their property in a certain way so i will just add those comments to what councilmember lightfield has already said in that this is a situation where we have to balance a private piece of property being used as the private owner would like to use it and the desires of the city to move forward with beautifying and improving [1:32:39] **Councilmember Brock:** the vermilion street corridor and so this is the situation that we're in it's um i guess that's all i have to say thank you councilmember brax any other discussion council okay clerk henderson please call the roll council member vaughn yes member folks yes council member fox yes codes of member liefeld yes council member lund yes the member brock's yes mayor fast fender yes and that motion prevails [1:33:25] **Mayor Mary Fasbender:** and now council i would accept a motion to approve a resolution of the city council the city of hastings granting site plan for construction of a motor coach commerce facility so we'll join her with the same statement as the previous okay thank you councilmember second and council member braxton is the second any additional discussion council uh clerk henderson please call the roll going to member vaughn yes councilmember folch yes councilmember fox yes home to member live now yes councilmember lund yeah councilmember [1:34:12] **Councilmember Brock:** brock's yes mayor fassbender yes and that motion prevails john you have worked long and hard on this as long and and with dan uh thank you for your continuing to uh help us see what site and visionary that we have but sometimes we just don't have um all the answers so and and as councilmember leiffeld said this wasn't our first choice but we worked you worked really hard with mr lambert to have a balance for him and as best as we can for our city [1:34:57] **Mayor Mary Fasbender:** thank you thank you your honor your honor i'm not sure can i make a quick comment to your remarks yes come on i think this is a perfect opportunity too for um the owners to step up and prove us wrong i think they've got a wonderful opportunity here to make make something out of this and i we obviously as a as a council want um our businesses to succeed and we certainly would not wish i certainly would not wish that they don't um i just would love to see them take this opportunity to make this something beautiful because we all know that fence isn't doing it for anyone so that being said even though we seemed a little uh you know at odds here i i think we can [1:35:43] **Councilmember Leifeld:** all wish them a success and a healthy relationship with the city thank you for living absolutely thank you councilmember lightfold under administration today we have an appointment of kelly murtagh as assistant city administrator human resources director dan watica thank you mayor i i i'm excited too and i can understand when you skip ahead on the agenda this is good news we had 46 applications for this position it went through a couple of different panel interviews leadership assessment one-on-one interviews with myself [1:36:30] **Dan Wietecha:** interviews with the administration committee council members lon fox and life held and uh recommending that we appoint kelly murca to this position effective this wednesday the 19th uh she uh has a different background she's served in a number of different executive roles often dean vice president-type positions at dakota county technical college metro state saint paul college so really impressed with the the leadership skills uh results oriented positions that she've had um and and an emphasis on strong [1:37:15] **Dan Wietecha:** relationships in each of those roles too um but you know so she's got these great transferable skills able to do the job but the other piece that i i'm really excited about is it's not the typical city hire uh she comes from higher education and just the the opportunity for not just a fresh set of eyes but a completely new perspective i just really confident that she's going to be a great addition to our management team look forward to her joining us and certainly recommending her appointment with that i can certainly stand for any questions okay thank you dan counsel any [1:38:02] **Dan Wietecha:** questions or comments for dan at this time okay then council i would accept a motion to appoint kelly murtagh as assistant city administrator human resources director effective may 19th of 2021 so move johnner second partner councilmember lightfell with a second by council member fox an additional discussion for condition please call the roll council member bond yes council member folks yes call the member fox yes councilmember lifo yes come the member lund yes [1:38:51] **Clerk Henderson:** ghost member brock's yes mayor fassbender yes and that motion prevails kelly if you're watching welcome and we're looking forward to have you aboard tonight we also have the 2021 budget amendment building safety department truck dan would you like to continue yeah thank you when it rains at ports we had in our cip cep list replacement of one of three trucks so let's call that truck a but as we looked at funding opportunities and more specifically we [1:39:36] **Dan Wietecha:** had a couple of well-maintained police vehicles that were being uh retired or you know rotate through a new lease an opportunity to buy two vehicles for half the price of one um they might have uh outlived their usefulness uh as a patrol vehicle but certainly can get around town and we knew that the vehicles and their their maintenance uh so just last meeting we approved uh this option to replace trucks a and b uh in the the building department fleet within one week three trucks column a and c so not one we are intending to replace but a and c uh had significant [1:40:24] **Dan Wietecha:** mechanical failures safety issues that based on the age and condition of these these vehicles that we're talking a thousand to two thousand dollar repair on a truck that had a fifteen hundred dollar blue book value uh so financially not making sense uh certainly safety issues that uh we couldn't maintain those vehicles um but it also puts us in the position of coming forward saying not one not two but we need three vehicles they're all of of similar vintage and condition um certainly got our mileage out of them i think they're about uh 17 18 years old but it does put us in a position of requesting a budget amendment to [1:41:10] **Dan Wietecha:** move forward with a purchasing a new truck the other curiosity is if you've seen in the news it's hitting us too there's a shortage of chips so although we might be able to put money down now we're hoping a vehicle be available come november december but no promises even then um but we can certainly lock in the price and get under contract now uh these uh although these are negotiated with hastings ford uh they are matching the state bid price even though they're not on the state list i have two options before you one a conventional vehicle for just under 32 000 [1:41:57] **Dan Wietecha:** the other would be a hybrid vehicle for about 39 000. we looked at a number of different options but but narrowed it down to these two to present to to you tonight staff's recommendation is the the cheaper of the two the conventional vehicle the the up charge and the amount of driving needed to to pay that off uh does not make sense uh to us on a vehicle that doesn't do a lot of driving if it was something that was much more heavily used those numbers would be more attractive but in this case we're recommending the conventional vehicle to council that i can stand for any questions and if john hensman's still here building department reports to him he could potentially emphasize the [1:42:42] **Dan Wietecha:** safety needs for this too thank you dan uh counsel any comments or questions for dan or john councilmember fulch thank you your honor um i'd like to know how it is you got the pricing for the 2021 f-150 hybrid the lightning doesn't actually get released until this wednesday where all the details are being provided by ford and so i'm not exactly sure where it is that you got the pricing information and all the details about that particular vehicle where you feel comfortable in providing a recommendation on it those were off of the state bed as well as talking with hastings ford [1:43:27] **Dan Wietecha:** if there's something that's coming out wednesday maybe that's the 22s well the vehicles haven't been released yet you're talking about an electric vehicle correct oh this is a hybrid the electric vehicles that we researched were about double this price they're close to seventy thousand dollars so what is it that you mean then and that it's a hybrid why is both gas and electric right that's an electric vehicle then where it's a hybrid if it if it does both where it does ev and it does this and so you're saying that currently is a hybrid that's out there and so on wednesday it's the full model electric ee i don't know what you're looking at on wednesday [1:44:13] **Councilmember Folch:** this this this hybrid is available we also looked at uh other mates of electric vehicle fully electric pickup trucks that are in the seventy thousand dollar range yeah and dan and council member foltz i'm writing the email here that uh that building official dunn received from hastings ford which talked about the the hybrid vehicle uh it's a 47-hour spa electric motor attached to the drivetrain 1.5 kilowatt battery uh so he had some information specifically from hastings ford on this vehicle that was available that he used in his analysis as to whether a conventional or whether a hybrid model would be a recommendation [1:45:05] **John Hinzman:** all right you know the thing with the the pickup trucks and where it is that they become really um they do become more cost effective is due to all of the idling time that staff use the vehicles for particularly in the winter times when they stand outside idling and so i'm not aware of hastings has a non-idling policy for vehicles when they're not being driven and that they're just standing still but it is um a big often that happens with um operations where staff let these vehicles idle and so that's really where you start to get the the savings and so um i'm opposed to not beginning to make the the conversion to these vehicles [1:45:50] **Councilmember Folch:** i think every opportunity that we get we should be looking at that and and then when you begin to look at not only just the savings that you have in gas costs but then also these vehicles never require oil changes either and the other other other maintenances that are foregone um you know when you have a conventional vehicle and so um i would just hope that we would get more detail about these vehicles and these opportunities rather than just um throwing out a number out there and then just saying oh well it's more expensive because it's a lot more complicated than that when you're doing the the analysis so thanks and councilmember folch i just like to [1:46:35] **Dan Wietecha:** counter that mr dunn provided a pretty detailed analysis and did his homework on this one you there may be a disagreement certainly over what you may recommend and what you may support but i do want to put forward that mr dunn did do the homework on this to look at various options and ultimately came up with this recommendation sure i understand that but i think from a policy perspective we need to be more proactive in beginning to make a conversion with our vehicles and so i think that there's more than just a cost savings and then to have that detail i think that that would be a nice thing to have so that we're actually looking at that but there's also a policy piece where we need to begin as a society as a whole and being community leaders [1:47:22] **Councilmember Folch:** and setting an example about how it is that we need to be more proactive in converting our fleet and not just because you know what our operational needs are but more on the societal need to be more proactive in eliminating greenhouse gases because in minnesota transportation is you know number one right now and leading to greenhouse house gases and so there's other pieces to it than just the you know the immediate practicality over the price the immediate price thanks thank you council member folks council member lund thank you i i think i i brought this up when we had a fire vehicle that we were looking at i respect the council member faulch's viewpoint and i i see where you're you're coming from we [1:48:09] **Councilmember Lund:** need to at some point finally do it instead of talk about it um if this was a bid for like a like a hatchback or something there's a million no not a million but there's a lot of choices right now for for fully electric and then also hybrid options um but we're talking about a pickup truck here and to to say that we're we're not being proactive i think is wrong i mean there's only a couple of actual pickup trucks that are fully electric right now and they're not they're like not what we're looking for either you know john's or dan said they're 70 grand that's like in a heartbeat 70 grand for some of them you know and so we're just not quite there yet on the [1:48:56] **Councilmember Lund:** pickup truck thing i think if we were having a conversation about a sedan or a you know minivan or so i don't know whatever you know we'd probably be looking at a different opportunity altogether so you know the the fully electric thing just isn't we're not there yet and and and you know maybe in a year or two we will be and and we can embrace it at that point in time and i encourage us to um but i think it's i think it's to say that we're we're doing a poor job here at at trying to be proactive is not not necessarily accurate especially considering that they've looked through the options and you know you're talking about something that's about to be released and why not we need something we need to decide on [1:49:42] **Councilmember Lund:** something now and we have the options available to us now these are production units so um all due respect because i'm all about it when it makes sense and not to you know be the last one of the party but um to do it when it's not the right product um just because it has the right engine i don't think makes sense so um you know i i i'd be willing to look at this hybrid version you know i don't think the price difference is all that much if it's a step in the right direction but if you don't think it makes sense and you think the electric it's electric or nothing then you know then i don't know if this really gets us there either so thank you councilmember len council member brax thank you mayor i've had a series of [1:50:28] **Councilmember Brock:** boards so i am pretty familiar with the way they have the them structured so i don't want to lecture anybody or try to educate anybody but since i've had a hybrid and a chargeable hybrid and a regular ford they are all different and i think tina what you're referring to council member folch is a full electric truck which you're saying is not out yet and you're right i'm sorry you are clear yeah totally correct for correcting me yesterday yeah no so i just so the hybrid is is basically has twice as many it has an electric engine and a gas engine both when i bought my when i released my hybrid and i had the chargeable hybrid it had twice as many components in the engine and some people you know it's it's getting there technology is advancing and it's getting better [1:51:14] **Councilmember Brock:** some service people advised me when i was looking at my car that it might not be opportune moment to do a hybrid like that because it is running off two engines that switch off from each other so it switches between an electric motor and a gas powered motor um so the nice thing is you always have a backup source of energy but it can have twice as many opportunities for failure i didn't have a bad experience with my hybrid it was very good but when i look at the analysis here and i want to trust staff kind of like what trevor was saying i'm all in favor of electric vehicles and doing it where we can but i also want to trust the people who are asking for the request that they know what it is that they need and they're looking at the numbers and they're looking at the um [1:52:00] **Councilmember Brock:** available vehicles and they're making the best decision for how they're going to use it and so i i just want to trust that the building department and mr dunn specifically has done that analysis and that he understands our opinion that if we can convert any vehicles we should but where it makes sense um but maybe in this case it doesn't look like it makes a lot of financial sense um in this instance but we will have opportunities in the future so i'm just advocating for a balanced approach and i do want to trust staff that they're asking for what they need and to put that trust in them and to express our preference that in the future as we have opportunities to convert vehicle vehicles to electric vehicles that we are putting that on the table and i know historically we haven't had [1:52:46] **Councilmember Brock:** these options like dan has presented we have option one and option two we can do either of those options um and i appreciate that that work was done and john specifically thanked thanks to travis and for doing that analysis and putting those options on the table because i think that is the responsible thing to do so i appreciate it thank you councilmember brock's additional discussion council councilmember thank you so first off dan when you said something about two cars for the price of half a car i'm going to age myself and i immediately thought of if if hugo made a pickup truck for those of you who remember the hugos right they sold for four thousand [1:53:32] **Councilmember Folch:** dollars oh and looking at these numbers and i don't know a darn thing about this but i'm all for working in that direction um the 2022 uh cyber truck by tesla starts at 39 i don't think it's practical for what the city is going to use a pickup truck for but um clearly they are working on getting this within our budget so i look forward to staff bringing these recommendations forward and i agree travis excellent job putting together information for us and to council member folks completely agree that this is the direction we're going and unfortunately at this particular moment i think this is [1:54:18] **Councilmember Folch:** the spot where we have to stop and say okay i i'm all for the hybrid version um to get that started but then when we look at all of the maintenance that our maintenance department does themselves to all their vehicles the reason these vehicles last 15 years i'm guessing is because of the staff right and the way that they're treated and the way they're maintained and that does give me a question down the road of how they're going to do that with electric vehicles know do we have anyone who's going to be able to do the maintenance on whatever the maintenance is so i fully support this at this time and i'm very excited to see um future options as we said maybe not pickups at this time but [1:55:04] **Councilmember Folch:** definitely in the cars that we that we use around the city so thank you for your time thank you councilman phil and i do think we all are trying to get get there so i do appreciate travis's work he i saw him and i i applauded him for working local too so i think that's important for our community as well so more to come for electric vehicles council member faults so i would look for a motion i'll make a motion to approve your honor councilmember brock's i would approve the staff recommendation um option number one okay thank you council member brock's and uh second motion by council member lund any additional discussion council [1:55:53] **Councilmember Brock:** clerk anderson please call the rule hold the member vaughn councilmember folch no councilmember fox yes councilmember lightfell can i ask the point of clarification error option one being fully gas conventional my voters no your honor council member lund yes councilmember brox yes mayor fassbender yes and that motion prevails thank you [1:56:41] **Mayor Mary Fasbender:** again john pass on that we appreciate travis's work during this at an urgent uh moment if you will so we'll do mayor thank you thank you uh tonight also before us we have the 2022 budget process and timeline dan would you care to continue yes mayor just really quick this really is just informational uh if you look back the last couple of years the second council meeting in may hey that's tonight is when we've had the workshop with the city council looking at current financial position what we're anticipating in the coming [1:57:27] **Dan Wietecha:** year and set some of those initial direction guidelines from council on the front end of starting the budget process this year with tight schedules and trying to continue with the strategic planning it's taking up obviously this evening and we'll pick up again in three weeks um some of these workshop time frames uh which puts us at uh the city council workshop that we normally would have had tonight won't be for a month june 21st so recognizing that wanted to at least put the [1:58:13] **Dan Wietecha:** rough calendar it doesn't have a lot of detail to it but the calendar in front of you show you that next week city staff will be beginning to work on budget uh it's really going to be trying to update and fill in the the numbers that largely carry forward from year to year and just trying to process some of that more to keep work moving forward we'll meet in late june the 21st following that uh refinements at the department level expect that they would turn in their requests to me in early july over the month of july would have a [1:58:59] **Dan Wietecha:** series of meetings with the department heads as well as the full management team i make my wreck my budget recommendation in august at which point we hand it off to finance committee to have meetings it deems necessary in august and additional refinements and recommendations to bring it to council in september there are some statutory deadlines in september as well as november december with the expectation we would adopt the final budget the last meeting of the year december 20th but some of these dates could be flexible with special meetings or other options but it falls in line with [1:59:46] **Dan Wietecha:** you know despite sort of the late start on the the front end it all falls in line and quickly in the first month month and a half catches up with the regular schedule so wanted to to get that before you if anybody was was looking at calendars and realizing we're a month behind one aspect a month behind but but other parts we're moving forward timely with that i can stand for any questions okay thank you dan any questions counsel any announcements council wait wait wait i council member folts i'm sorry i didn't uh raise my hand fast enough and so in regards to the the budget [2:00:33] **Councilmember Folch:** conversation and so um when are we going to be getting together then as the finance committee we won't it just says august kind of open-ended if we could please um nail down a date so that we can get summer vacations scheduled um that would be a nice thing to do and then to have some conversation before we go into the finance committee meeting as to some base understandings um in the finance committee meeting we had the other day in regards to eab um we did have some preliminary thoughts about that i i would just hope that we have some opportunities to provide some guidance before we go into that since we're going into the whole process of late um into the [2:01:20] **Councilmember Folch:** oftentimes it just kind of feels like we're a rubber stamp and so um that really uh discouraging as an elected official and then the last thing i wanted to bring up which was semi an announcement is just that um governor walls has now the opportunity for local governmental entities to pro to make requests for bonding initiatives and so i had mentioned this in the earlier council workshop and so for whatever reason hastings hasn't been putting in bonding initiatives um to get on the governor's approved list and so we were just really fortunate that our and with it for instance with the city hall and the 316 projects that we were able to have [2:02:05] **Councilmember Folch:** our house and senator um be successful in moving things forward um so it sure would be nice if we could also be on the governor's list but we haven't had that conversation as to what would be bonding requests for the city in a previous conversation we brought up about how mayor hicks his last major initiative was a trail to go from from the city of hastings to to red wing and how some other like the counties the the dakota county and uh goodhue county and perhaps the city of red wing would be interested in you know continuing to move forward with those things since they're on long-term long-range vision plans and so just to circle back to that what are our legislative bonding [2:02:51] **Councilmember Folch:** requests because i don't think that we have anything in the queue if we're going to be doing any planning long-term planning i'm not aware of so thank thanks councilmember [2:03:06] **Mayor Mary Fasbender:** so i have a few announcements uh this week is national public works week and national ems week join in please join me in a with a great heart and heartfelt thank you for the employees are in these departments they provide essential services and help ensure the safety of our community the park calendar event has been posted on the city website there will be lots of great and free programs again this year and thank you to the many organizations and businesses that have helped to make this possible city offices will be closed monday may 31st in observance of [2:03:51] **Mayor Mary Fasbender:** memorial day and for this year the american legion post 47 will host memorial day it will be a single location event held at hastings levee park the event will start at 10 a.m monday may 31st with a speaker rifle squad taps and a wreath laying ceremony meetings coming up tuesday may 18 7 p.m here east heritage preservation commission may 20th 6 30 pm public safety advisory commission monday may 24th 6 p.m planning commission and monday june 7 [2:04:38] **Mayor Mary Fasbender:** 5 pm city council will have our final strategic planning workshop and 7 p.m will be another regular council meeting so lots coming up with that council i would look for a motion to adjourn [2:05:01] **Councilmember Vaughn:** councilmember and councilmember vaughn the discussion i have is to thank everybody we've had along since five o'clock we've been working diligently and hard and lots to absorb from the workshop and tonight's meeting so thank everyone and thanks staff clerk kennison please call the roll can i ask for clarification of who seconded man that was me councilmember brax okay thank you council member vaughn council member fulch yes member box yes council member lifebelt yes [2:05:48] **Clerk Henderson:** remember lund yes coastal member brock's mayor fassbender yes and that