e. Are you there? Heat. Heat. Are Heat. Heat. Heat. Heat. We're All right. Good morning. Good morning, everybody. My name is Anthony Archie, Tulsa City Counselor for District 2, and you are joining us. It's Wednesday, November 12th, 10:30 for the Urban and Economic Development Committee meeting. Uh, I want to welcome those joining us online and in the room. Our first uh item of business is call the meeting to order. Everyone can make a note that item seven has been pulled and 10 has been postponed. Uh, so item number two, Susan Krenshaw. We want to welcome her to the table. The appointment to the Tulsa Utility Board, Tulsa uh Metropolitan Utility Authority, >> replacing Jim Cameron, whose term expires April 23rd, 2028 from Council District 8. She's here. Susan, will you join us? >> Welcome. Genie's here, too. >> Yeah. So, good morning. >> Good morning. If you'll just take maybe a few moments to here for you. >> That's right. Emory is gonna do a little interview after this. >> Let's move the mic down there. Emry, >> that's fine. I just maybe just tell us a little bit about who you are and um why you want to serve in this in this role. >> Sure. Um good morning everyone. Uh I'm Susan Krenshaw. I'm a native Tulsen. I'm a degreed mechanical engineer. I work in commercial air conditioning currently. Uh once upon a time I worked for One Oak. I worked in regulated pipelines. I know a lot about gas utility minutia. Um, I spent a lot of my time at One Oak um, in different compliance uh, roles both from a sales and from an operations standpoint. So, I have a lot of regulatory background from my time there. Um, I have a undergrad in mechanical engineering from Oklahoma State and an MBA from Oklahoma State. Um, I look forward to this opportunity to support the city. Um, I know that I've been informed this this board or commission does a great deal of work. Um it sounds like there's quite a bit of technical work and um I would be pleased to support the city in that manner and give my time to that if you all feel that's appropriate. >> Absolutely. Um anyone have any questions or comments? Councelor Bengal >> grief and other underachiever. >> Um so what is what is your biggest I mean obviously you're well educated. What is your biggest passion? Uh I I spend a lot of time supporting uh women in science and um I was the board chair for the Tulsa Regional STEM Alliance for a long time. So um I always appreciate when I'm in a room of people that believe in science and that um try to make good engineering decisions every day. So, uh, with respect to to this effort and I do know some of the other trustees on this board, um, I I know of their work and I know that they are, um, public servants and lending their scientific thinking, their business background, and their support for the city of Tulsa. Um, I think that's really important. I think we all have unique uh, ways that we can um, share our talents and I think that this is a important way to support the city. Um, having good infrastructure for uh our utilities is critically important. I really like my hot shower every morning. Um, I think that there's just a lot that's very important that goes on behind the scenes um in this area and u as far as what I'm passionate about uh I mentioned women in science, but um I always I'm always interested and a little bit nerdy on um you know what technology advancements are happening in certain fields. And I know in my time at one oak um even though it may seem boring and mundane uh for instance the ways that we inspected pipelines dramatically changed in the decade that I was at one Oak. Uh whether that meant um some of the X-ray technology of how we would um go about performing our compliance related inspections or just even using drone technology and rightway work. Um, I I love I love seeing technology advance. And I think my engineering, you know, mind just is naturally curious. So, so much so that I my bedtime reading at, you know, 9:15 at night when I go to bed is a lot of times in that vein. So, there you go. >> Do you know this guy? >> I have I have met he's my counselor and I know who my counselor is. >> I know. And so, he always talks about about being a spreadsheet nerd. So obviously that's probably over there. Is that where all the nerds are? >> Maybe. >> We do live in a very nerdy district. >> Got to follow the date. >> Well, thank you for being willing to lend your expertise to >> do a quiz bowl. >> Amazing some of the things that >> we're able to do as as as humans and it's all due to people like you. So thank you for >> councelor Bell. Anything else? >> No, I'm good. >> Love it. Councelor >> Bellis. more thanks instead of questions. Let me know if you wanted to be grilled or something, but no, I was just going to voice to my colleagues. Um, I've gotten to kind of serve on different committees or boards or things with uh Susan in the past and and currently and it's been invaluable, for example, um on the um Hillrest board that we're on together, her knowledge, especially when it comes to these infrastructure things, especially knowing our city has so much preaging infrastructure. She provides so much guidance just for one facility that obviously has a number of different elements and different years that things were constructed and that insight that she lends to as we're making some of those challenging decisions just for a building are so invaluable. So, I'm just excited you're bringing all that knowledge and science and nerdiness to to the city as well. It's really going to be helpful. And remind me, you've been on what comm you've served on a commission before. Maybe you just said it and I'm >> So, I'm currently on the women's commission. >> That's right. Um, I noticed there were no women on this particular board, so I would be excited to be considered in that regard. U, but it's been a joy to be on the women's commission um, joining this other board. I will be talking with the chair of the women's commission as to what she thinks about my ongoing service there. >> Let's see how that goes. But yeah, I've been I think I've been on I think this is my sixth year. So, I think it is I think I am wrapping the time there. >> Well, thank you so much. >> You're welcome. >> Definitely. Thank you for your for your work. My encounters with you have been through um Tulsa Regional STEM Alliance. My wife uh for seven years was a middle school science teacher and you all resourced her uh abundantly with those scholarships and so thank you for your work and um we will be um voting on you next week uh on the 19th of November and you're welcome to come and um speak if you want. And so thank you so much for but you're not required. Yeah, but you're not required. >> I am actually out of state that day, but thank you very much time and what you guys do. >> Thank you so much. >> Thank you. All right. >> So um item number three, we have a it's a it's such a joy to welcome uh councelor Jeannie Q to the table. Um >> where you going? >> I'm going to go sit on the women's side to do that. Huh, girl. Well, there we go. >> That's fine. That's the trick chair. >> I love it. >> So, she is just meeting and greeting uh coming to the table. Appointment to the Route 66 commission replacing Christy uh Kellerhos whose term expires July the 1st, 2026 from council district 2. And uh councelor Q, do you just want to share with us? Just just welcome welcome back to the table. >> Say whatever you want. >> Well, uh I was one of the original starting founders of the Route 66 commission. So it means a lot to me and um my experience I think being on that commission for actually I was there. >> I know. I was just asking him if I should call her phone or he was going to. >> Where were you? >> My Sorry. >> My qualifications being on the previously on the commission. I'm on the Route 66 uh Main Street Advisory Board. I'm on the Route 66 uh village uh advisory board. I'm a board me community board member for Webster High School and been PTA president and I'm looking to go down to work at the day center. They have no nursing openings right now, but she has another position. So, um I'm just thrilled and I want to thank Chris so much and Sarah. They work so hard to get me back on this commission. We should have I should have dealt with them back in December, but >> they they did an excellent job. You don't because they're on the commission. So, our Chris is on it. And I I don't want to leave Brandon out. So, he >> Brandon. >> Yes. So, thank you guys for getting me back and getting him on the commission possibly if you vote for me tonight. >> Possibly. >> Love it. Anyway, >> we have another week. Yes, that's right. It's not tonight. It's >> right. >> Councelor Dector Wright. >> Thank you, Councelor Ke. It's always good to have you at our table. Um, and good timing as 2026 is right around the corner. So, I know it sounds like you didn't ever get off the gas. >> I hope we'll see Genie in the uh classic car of your choice in this in this parade. So, um, of of course I I can't imagine that we won't confirm you. I'm just glad you have the time and energy to keep volunteering for us. >> Well, thank you. As I say, thank Chris. Thanks Sarah for Chris has been on this for quite a while now. >> Well, councelor Gilbert. >> So, it's good to have you here and it's been a while since you and I have been at this table together. So, >> this is a great moment, >> but we talk all the time. >> We do. >> I keep saying I've got to call Vanessa the days go by. So, >> I know. >> But you left something out. Yes, you were. you started the Route 66 commission, but you also started the the carp parade which is going to be part of the centennial event. So, um I can't imagine anybody better to have on the commission than you, especially right now getting ready for that event. So, thank you for volunteering your time. >> I love Tulsa. >> Yes, you do. >> We love you. >> Absolutely. Councelor Bellis and then Councelor Lincoln. I'm just so glad someone called your phone on there, just so you know. >> That's a real shame. We should do that again. Um, it was >> get a lot of calls, but >> I was just going to check because you're ever the creative shake out a couch cushion and make something happen person. Is there anything related to what like Route 66 or stuff's coming up that you're like, how are you not all on this? I was in the middle of blank or there's dollars sitting over here and you should be using them for like do you have something that you're like I just have to check because again you've always been able to shake out a couch cushion and find something to get a project done. Is there something we should be looking into especially for Route 66 right now too that you're like somebody needs to get on this. >> We need to make sure the money stays in the position for the cleanup along the route. >> So that's finally for getting our signs up bill the board. >> Oh right. Yeah, we're close ways. >> Mhm. >> Well, and and your advocacy for the lighting of the oral Derek that's going to happen and we were we did the pre- bids for the sound panels at the at the depot and so make a difference. >> Yes, that's exactly right. One of the things I've learned as a new counselor, it's a baton race. It's a it's a there's so there's so much there's so many great things that you you've handed to me and my my desire is to to continue on uh the legacy that you've left and to to show honor to you why you are here and and so grateful for for your work the last 12 years and your entire life uh >> okay 15 and your entire life >> in district two >> plus sales tax overview before that >> councelor Bangle >> wait I'm sorry, Phil. Did you counselor Lincoln, did you have more to say? >> I haven't even said anything. >> Oh, well, yeah. >> A lot of credit to people who got you to this table and you got yourself to this table. So, thank you for everything that you >> takes a team, >> you know, that's nectar. >> Um, thank you for everything that you've done for our city, Route 66, and so many other people. >> Yeah, we're honored to have you on board again. Thank you so much. Um, councelor Bangle. Sorry. >> Oh, no. Okay. >> Every meeting >> except obviously we missed that, right? I thought it was >> and it's the same ringtone. >> I don't know how many years. >> Now we just need Chris Patrick's ringtone back at the table. >> So, >> sorry. >> I thought it was important that Jeanie come back. and Jeanie, I barely knew the lady. She just kept calling and calling and calling to get on this commission, but Jeanie has the history. We're coming up on the centennial. She's done a lot to uh build up u along the corridor, especially in West Tulsa. And so, I think it's important for her to continue in that capacity. And I'm just grateful that she's willing and has the time to do that. So, thank you for being willing to do that again and come back. Well, I didn't call you for seven months because I was working as a nurse, which I now realize I'm too old, >> but not for a commission. >> Thank you. >> Any other comments? >> You're not working anymore. >> So, we'll be voting on your confirmation next week 11:19. Uh, feel free to come and speak. Not required to, but we'd love to always hear from you. So, >> but we will time limit you. >> Definitely. >> Thank you, counselor, >> chair. I know you will. >> Thank you. so very much. And I always like to thank the city employees that do so much >> and they make they're what makes this city run. So, >> yep. Governor Vanessa special. >> All right. Okay. >> We'll set a date for later. >> Thank you so much, Counc. All right. Item number four, ordinance amending title 13 of the TTRO by adding a new chapter 5 title incident response cost recovery authorizing cost recovery from at fault parties >> for fire department response establishing cost recovery rates. >> Um >> obviously we need them to chief. Okay. Who is with us? >> But the fire department fire department is here with us to speak about this. Yeah, we had this on for last week. >> Yes, this was on for last week. >> We didn't get to it, but >> Yeah. >> Oh, blue. >> Welcome. >> Thank you. >> Yeah. So, I'm sorry. I'll just start by um saying we're here because um during the budget process um the fire department um brought to the table revenue uh stream of cost recovery from motor vehicle accidents. So, Chief Garner is was tasked out with this project, done a fantastic job with it, and is here to present on it um to get this ball moving forward to start actually collecting some revenue. So, I'll turn it over to him. >> Good morning, counselors. Thank you for for having us today. Um like commissioner said, my name is Doug Coner. I'm chief of fire department. Um, so this this program really started out by uh the fire department was asked to look for additional revenue um or cost recovery that could help offset our impact on the budget, you know, for those those years where we're a little behind on the budget. So, one area that we we really identified right off the bat was uh motor vehicle accident recovery cost. And these are things that we do on a daily basis, our our responses to motor vehicle accidents. And through our investigation process, we we discovered that several states across the nation were already engaged in this process. Um, and that insurance companies already had a a line item within their their payout that would reimburse fire departments. So, as we go forward, >> yeah, try to go forward. >> There it goes. >> Okay. So looking at how we came about this number at the department, we respond to over 4,400 motor vehicle accidents every year and that's been consistent across the last 3 to four years that I that I hold the records. Um you'll hear this term a lot which is fire recovery USA. They're a third party vendor and as we began our search to to determine how we can recover cost, they kept coming to the the forefront of our of our searches. And according to fire recovery USA, we're going to be able to recover really after their administrative cost um based on our numbers uh 1.1 to$1.2 million annually. And once again, these are coming from insurance companies, not individuals themselves. This is recovery cost built in the insurance companies. Um this obviously gives us a way to uh reduce the financial burden on the city and the tax dollars that the citizens are paying each and every day. It also helps, you know, provide some sustainability for the fire department in general because on motor vehicle accidents, there are several consumables that we use that are just paid for out of sales tax dollars. And this will actually be reimbursed through our uh insurance companies and their the individuals that are paying for the the premiums as I'll get to a little bit later. But the cost recovery process isn't something new. Um, it's new to Tulsa, which is why we're here talking about it today. But this Fire Recovery USA, they've been around since 2006. So, they've had 19 years of of recovering cost for not only fire departments, but law enforcement agencies across the nation. Um, there's some local municipalities that already use this program. Obviously, Bixby, Sand Springs, SAPA being the closest, and then Taloqual. There are actually 43 departments across the state of Oklahoma that utilize Fire Recovery USA services. So, um they have a really good understanding of the processes and what's required to recover cost within the state of Oklahoma. Once again, it just kind of goes into uh the programs uh seek to, you know, get reimbursement from at fault uh insurance companies so that uh people that are not at fault will not be charged um the reimbursement fee. And this is really just a way to help help us provide some additional funding for the city to sustain um our operations. I'll touch a little bit on Fire Recovery USA. I've mentioned them several times. Once again, they were founded in 2006. They're the nation's largest cost recovery company. They're in 43 states. They currently serve over 2,000 different municipalities and more than 40 in Oklahoma. Um, and they are a third party vendor that the city of Tulsa will contract with and they provide all the work on the back end. So the city of Tulsa nor the city of Tulsa employees anyone will not have to work with the insurance companies. This c this third party vendor works with the insurance companies directly. So it will not require additional staffing for the fire department because they have the people in place to work with the insurance companies as it relates to title 13 which was the ordinance that we that we proposed to be changed. Uh we worked with city legal Mr. Blair here helped develop the policy. Um, and some of the key components of that policy. Obviously, fees can only be recovered if fault is determined and from the at fault party if they have insurance. We're not looking to bill people directly. So, if people um do not have insurance, we're not going to send them a bill directly. We're only going to ask for to be reimbursed from insurance companies. We don't want to put any of our citizens or any individuals in a financial hardship if they don't have the insurance initially. Um, if there are questions or if somebody wants to contest a uh our recovery cost, they can go there is a an appeal process, it goes through the fire chief and if they're not satisfied with the response, ultimately it can be taken to the city council and you all will weigh in on whether we can not collect fees for that particular motor vehicle accident. We'll get into the table of fees because this is really where several several questions come up and I'll I'll try to hit it at a high level, but if you all have questions, please don't hesitate to to ask. I'll try to to get get deeper into the weeds if I need to. So, these fees were developed using the Tulsa Fire Department operational cost dayto-day. They were used uh they also involved FEMA reimbursement as it relates to our fire apparatus on what we can bill per hour for fire department response for our apparatus and the national insurance billing rates that were provided to us uh by fire recovery USA. So we took all of those those um different concepts and put them in into these rates. As you see, uh, there's level one through level four response. Level one being the the most minimal response, and that is that that's our most common response. That's where we're called to a motor vehicle accident. Uh, we provide scene safety. We assess the the patients on scene and we pick up uh really, you know, dry debris, bumpers, tail lights. Um, and once the wrecker wrecker hauls the car off, then we go back into service. Uh, as you get to level four, that is the most labor and technically um inclusive of all of the the levels. Level four obviously it talks about it's heavy rescue, it's extrication, it's utilization of multiple apparatus and uh highly specialized uh rescue tools most commonly known as like the jaws of life. Most people have heard of jaws of life. That's when we have to utilize the jaws of life in those level four extrications. One thing that it is important to note as as I go through these different levels um each level so level one is a is a particular response. Level two encompasses all of level one. So, um, and and with that level a level two response where we have to pro, uh, pick up put absorbance down and pick up gas, oil, um, or any fluids that are on the ground, that will just receive one charge of $785. Even though we're we're we're doing level one and level two, we only bill at the highest level possible. If if that's is that >> no no stacking of fees. >> No stacking of fees. there's going to be one ft. So any one response, say it's a level two response where we're called to pick up fluids on the ground. Uh whether we send one truck or whether we're on the highway where we have a converging approach with two apparatus that are that are responding, it's still only going to be built at that one $785 fee. So it's not per truck, it's just one fee per incident. So if a if a call requires two, three, four apparatus, they're still only going to get one. It's not going to be a stacking of fees. >> Why not? >> Because we that that is a a very good question. Um and once again, that goes back to the national insurance billing rates of what we can recover per incident. So there there there's a max recovery. >> Um does anybody have any questions on the fee or would you like me to go deeper? >> Council Dr. Wright, did you have maybe some something to add right there? Um, I just wanted to ask on the 1.1 to 1.2, uh, are we already budgeted on the this fiscal for that full recapture? >> I I believe to be accurate, >> I think we're budgeted for 550 for this year knowing that we were going to have to go through this process. So, we have it for this year. >> We did a half year. >> Uh, a half year. That's why we did it like this. >> So, we as long as we come in in January, we're good to meet that projection potentially. And then um the revenue recapture, will that be uh back into the fire budget or just go general fund? >> General fund is the >> yeah the avenue for that. >> Okay. >> And it's important to on on the recovery of fees as well talking with fire recovery. There's about a fourmon delay from the time that the the initial incident is entered into their software >> before they actually get the money. So even if we started January 1st, it would likely be April or May before we started seeing those funds from January to start hitting the the budget. >> Councelor Hall Harper, >> uh the fees that are revealed are the who exactly are those build to? The people involved in the accident, >> they will go directly to the insurance companies. The the individuals that that are involved in the accident will have will have no correspondence with fire recovery at all. >> Okay. So the mere fact that an accident occurred then we can this is insurance that we can claim. >> That's correct. Yes. >> Okay. So fault or anything like that is not taken into consideration. >> What's that? I'm sorry. >> Fault. >> The fault is determined by the insurance companies. >> They do do >> they they do all that. My understanding maybe commissioner could speak to this a little bit better but you know we'll be on scene. the TPD will do their reporting and all that information is sent to the insurance companies and at that point fault is determined and that's where fire recovery comes in on the back end and works with the insurance companies for that at fault determination and then the recovery of funds. >> Okay. So yeah, that was one of my other questions when on the slide that talked about the process of collecting data and send and submitting it. That's actually what TPD does. Not you the fire department. >> What? >> We'll get there. >> Got a few more. >> Oh, I thought it was already. Oh, >> yeah. In fact, that's the next slide I just I just put up. >> So, u how the process works is once um Tulsa Police Department, Tulsa Fire Department. We we responded to the incident. It it concludes. We go back to the station. We obviously enter that information into our our typically typical reporting software. And then fire recovery, they have a cloud-based software that uh they will provide us a link to and much of that information that we provide in our typical software can be copied over to their software. So they have their own software. It's cloud-based. Our firefighters will enter that information. >> When you say our software, >> which is city of Tulsa, ESO is our >> is our reporting software for >> it's not the TPD reference system. >> It's not TPD. No, we we are independent of TPD. That would be >> and so forth. Yeah, >> that's good. >> Yeah, TPD's collect collision data goes into a state based um to state form and so it's a state database. That investigation um is factual reporting. Um violations are cited and contributing factors are noted on that collision report, but ultimately at fault is determined by an insurance company. there can be like percentages of at fault as well when it comes to like payouts. Um, and so the TBD collision report along with this additional data that fire has that will upload to fire recovery USA. Both of those collected together will now be part of the insurance company's uh report. >> Councelor Gilbert, before we get too far down, do you want to you have a question? >> Yeah, just real quick. So, I'm glad that you brought that up because um well, number one, thank you for coming to the table finally. Um, secondly, um, and thank you for responding to Rex even during when it's raining. I appreciate that. Um, but so how is this going to >> Huh? Sure. >> How how is this going to how is how is this going to work during slick streets when you because you all will be responding but there might be the possibility that TPD won't be responding. So will will it be up to you all as the first responders to put in that report and database and then send it over to the uh what is it the fire recovery >> have to go to quickrip and get a form >> yeah that's that's a very good question um and and some of that I I I don't have an answer to I can get I can follow up and get you an answer what I do know is that what we will do is we'll collect the name and insurance information from the parties involved >> which we typically don't know because um we're not involved in this process but we'll collect that information and then um once we input that into fire recovery system, they'll follow up with the insurance companies and so a lot of times you know the the people that um get those forms from Quick Trip on Slick Streets, they will follow up with their insurance companies on the back end as well. So their insurance company should be aware that hey an incident had taken place and then they'll look at I'm sure pictures or whatever process they go through now to determine at >> so but you guys will be taking the information at on site because not always do those individuals go and fill out a report. >> Yeah. The only two new pieces that fire department is going to have to do on scene is collect the name of the drivers >> and an insurance company. Okay. >> And then so >> they will still enter their report like they always have the run report just documenting the response and then the additional information that will be uploaded to fire USA that will trigger that response to collect these fees. >> Okay. All right. Thank you. Sorry, I touched a went on a touchy subject. >> No, you're fine. >> And it is just for the fire response. So on like slick streets, if there is no fire response, if it's two parties that just trade some paint and pull into a parking lot, rectify it themselves and file a report, then there is no cost recovery because there's no fire response. >> Right. Exactly. >> Councelor Bangle, do you want to jump in? >> I just want to ask a quick question, Chief. >> Yes, sir. You implied that basically this was some a line item that was already part of insurance that we just hadn't been taking advantage of previously. If I understood that correctly, >> that's correct. That that is the information that I've received from fire recovery is it that is built into the insurance your the premium you pay every month that is factored in on that insurance companies typically don't pay out and we just have not been you know capturing that money. >> Okay. So basically, if I were to have an accident and I was found at fault, this was something that was already baked into my policy to begin with. >> That That's correct. Yes, sir. >> Insurance companies. >> We just didn't have a mechanism. >> We just Exactly. So that's what I want to make sure that folks are aware of >> that it you know when you see the cost in your increase in your premiums, this was already something that was baked into your premium and your policy. This isn't in an addition that they have to now go out and find additional coverage for >> this was already something that pre-existed. >> That's correct. And I'll touch on that a little bit. Um because working with through this with fire recovery. Um there are several things that can increase the cost of your your premiums, you know, age, demographics, you know, geography. One of the things that according to fire recovery that does not increase the cost is the actual cost of the claim. So, if it was a $10,000 claim before and it's a $10,710 claim now, that's not going to be the driver of the cost increase. It'll be the increase that you actually had an accident, but the additional fee to pay out for a fire recovery won't help drive that cost. >> But in most people's eyes, they're going to see how much did my insurance company pay out on the claim as being the deter. >> Well, we've just been leaving it on the table because we didn't have a mechanism to capture it. Yeah, >> it's not their fault that their your premium went up for having six wrecks in one month. >> I can't counselor Gilbert. >> Exactly. >> Just real quick. So, going back to the fire recovery USA, is there an admin uh cost for using them? I mean, does the city >> So, their fee is paid uh they recover their fee, take it off the top. >> Okay. So, do they take it off the top for each wreck? Let's say that you that the fire department uh responded to 30 wrecks in uh the month of September. So, would there be an admin fee from every call, every accident, or is it just once a month? >> How is that admin cost? >> Yeah, I mean it Yes. Uh essentially it's going to be taken off every call if they're going to send the city of Tulsa a check >> once a month, >> right? >> But it will be taken off. Their fee is built in for each individual >> indiv. Okay. I just wanted to >> Yes. >> So they're motivated to get the claims there. >> Yes. >> Because they're getting a percentage off. >> Yes. And I'll touch on it here in just a minute. Um and those 1.1.2 2 billion numbers that that we projected for this uh presentation that's based on a 50% recovery and according to fire recovery USA across the nation they average anywhere from 50 to 75% recovery rate. We wanted to you know we didn't want to overpromise on what we could do. So based on the you know the information that we collect information that TPD collects um fire recovery felt like we could be in that 55 60 65% recovery range. So there's there's an opportunity to be higher than our 1.1 to $1.2 million, >> but we wanted to shoot low and just say, "Hey, this is what we think we can do." And then if we come in above budget, great. >> Even better. >> Um >> well, sort of. But >> Right. Yeah. >> Don't be throwing squirrels out on the highway. >> Continue. >> Okay. um kind of really talked about, you know, it was brought up whether what we're what we need as a department to help facilitate this. Um you know, one of the questions was do we need additional staffing? And the answer is no. The information that we'll collect is already collected and input into different software reporting uh in a different software right now by our fire companies. So all the reporting on the front end will already be done. We don't need additional staffing for that. The one thing that we will need to do is document um the the tools and equipment we use on scene anytime we have to launder our our structural firefighting gear. Those are costs that will determine whether it's a level one or a level two response. So that's where we will need to be extremely diligent in how we document what we use and what equipment is utilized on scene so that we can build the insurance companies accordingly. Um, and then everything else is done on the back end and that's built into their uh, fire recoveries pricing structure. >> Can I ask a real quick question on on that? Sorry to interrupt, but so let's say that uh, a tractor trailer had spilled over. So is the insurance company also going to get build for the response for the wreck and then hazmat? They could. They could. Yes. >> Okay. Okay. Thank you. >> Or clean up of the things that they spilled. >> Well, that's hazmat. >> That would be some of the hazmat. >> Okay. >> Yeah. Thank you. >> Well, what if they're non-hazardous that still falls within that realm >> like tomatoes like >> there's a clean paper product. >> Yeah, there is a cleanup cost of that. you know, they will have whatever sooner remediation or whatever, you know, another third party company that can come and help clean up. So, they would get build for that side, then we would go ahead and send them a bill for our response as well. >> But if it is uh hazardous material, then they get build hazmat. Okay. >> Yeah. Our hazmat response team can build them specifically for certain hazardous materials. >> Thank you. Sorry. >> Oh, you're you're perfect. >> I won't interrupt anymore. >> No, great. um some of the frequently asked questions that we were just want to want to put out there. Obviously, what percentage of incidents have fault determined um that was extremely hard to to gather uh you know, but working through working with fire recovery, we just use that 50% collection rate. So that 50% of the incidents we respond to will recover cost. Hopefully, it's more than that. Hopefully, it's in that 60 to 65% range with the information TPD provides. They're very thorough on on their documentation. Once again, additional staff we don't need because it's a third party vendor that will administrative everything on the back end. We already have people that can input that information on the front end. You asked the question earlier about the 1.1 million um to 1.2 million of the budget still correct? Obviously, not this year because we're not able to go back to the start of the fiscal year. uh we can only begin collections as soon as the ordinance is adopted um by obviously by the city council and it is working through city uh purchasing at this time going through all the steps they need so that we're trying to do things concurrently that way when if you all adopt it we're ready to put it in place and start collecting funds. Um, we touched on whether insurance rates will increase due to the new ordinance. It's built into the claim right now or it's built into their their premium. So, just from our collection of a recovery of funds, there should not be a a price increase to individuals insurance premiums. Um, the fee schedule that I touched on earlier, operational cost, uh, national and the national insurance billing rates provided by fire recovery. And probably the big one that that we get asked a bunch is will uninsured motors be built? And no. The way we worked with Mr. Blair and the way we developed the the ordinance was uninsured motorists will not be build. We're only going to try to collect reimbursement from insurance companies. >> Wonderful. Any additional questions? Councelor Gilbert. >> I do. Sorry to be the um the Karen of the group today. Um so funny every day. Um so my this question is really for Mr. Blair. So once this if this is approved on the uh 12 no the uh >> this week. >> Yeah. >> Oh, that's true. Okay. So if this is approved tonight Yes, we did. I forgot about that. Um, if this is approved tonight, how soon can we can they start working with recovery? >> Um, so the ordinance would take effect. It doesn't include an emergency close, so 30 days after publication, but it sounds like they're working through the procurement process anyway. So, it would likely >> time out just about right where they're they'll get their contract in place about the time that the ordinance is effective. >> Okay. So, we don't need to um add an emergency clause to it to get it done sooner rather than later. >> It doesn't sound like it, but uh but you certainly could. >> Okay. >> Okay. >> Any other or uh >> Thank you. >> Okay. Okay. Didn't clarify it for me. Do we need to add it or not add it? >> Um I mean, we could add it if there's >> just in the motion even though it's not posted. >> Yeah, we can add it to the to the backup. Is that the suggestion here at the table? >> I I would make that suggestion just so that we can >> keep it moving. >> Yeah, keep it moving and get it going sooner rather than later. >> So, I mean, if they already have everything ready up and going just waiting. >> Is it already a contract? Is Has it already been contracted with the third party? Well, that could take 60 days. >> It has not. That's what we're know what the project is. >> Okay. >> Yeah. So I I can follow up with purchasing see where they are in the process. >> If we get this I mean do they have to wait that 30-day period to work with the contractor to get that through? They can do that as soon as it's approved. >> Right. >> Okay. >> So they can get everything in place with an effective date. That's the same as the ordinance. >> Okay. >> Okay. Then maybe we don't need the emergency clause if there if it has to go through purchasing. Yeah, we'll have to speak sorry. We'll have to write a soul source on it because we have looked for other options and explor Harper. >> Um, so someone mentioned that half of this was already budgeted. 550 I I think was what we put in this year's budget knowing we were going to have to go through this process. >> So what is that for? >> That is for the cost recovery for six months. Basically >> it'll go in the general fund. >> General fund, >> right? >> The revenue will go in the general fund. >> But if the insurance >> budgeted 550 revenue,000 >> for >> just in the general fund for this coming in, >> right? that the funds we're talking about is going to come from that we're going >> correct. >> So what did we budget 550 for ahead of time for >> because we anticipated this this was a a proposal made by the fire department to collect. >> So we haven't collected that yet. >> No, this ordinance will allow us to start collecting it knowing we had to move through this process. We only halfyeared it. >> So we anticipated it kicking off around January 1st. Okay. Next year we will plan to budget 1.1 1.2 or have a very a much more accurate number based on our six months of collection. >> What I guess what uh to piggy back off that question turn the mic on. The $500,000 which was budgeted was us covering the fees. But with this action, >> it was us anticipating that we were going to launch this program. >> Okay. more revenue purch in July when we all voted on a budget in the revenue side. They had already had this idea that they could do a cost recovery. They paced it out. They weren't going to able be able to start on July 1 because we have to pass an ordinance which is before us today, right? >> That's why we're having a conversation about adding the emergency clause that would make it go a little faster. But there's a contract involved. Chief Baker needs to do a sole source agreement which means we looked in the marketplace and there's only one person or one entity that can provide the service. So 550,000 is 550,000 is half of 1.1 million. So it feasibly we could start collections in January if we get through this ordinance and we get the soul source contract in place. They're going to go out and start doing the insurance collections. their their third part is going to take their fee off the top and remit back to us the remainder and that will should add up to about $550,000 by June 30th of this year. And >> so it'll be a wash. >> Well, no, it's it it should do what we think it will do, which is it'll bring in the amount of dollars that we said it would. Now, if we look at it and it's not and it's coming over under, we'll budget for fiscal year. >> That's where Paul's basically saying if we budgeted the 550 upfront this next six months, we'll just kind of >> what we've already spent. >> Yeah. No. Yeah. Right. Not necessarily. >> We've already planned to spend money, right? It's not going. >> It was contemplated. Yes. It was >> revenue getting anything more. >> No, it's not added. But if if you don't have it if you don't have it, it it may be less. >> Correct. >> Yes. If we don't get those in place, we'll be in the whole 550 >> at the year end. >> Okay. >> But we might have fund balances we can use to cover it if we're allowed to. So we can have that conversation in >> any other questions or comments. Thank you so much for this uh presentation. Thank you so much, Mr. >> Roberts. All right, moving on to agenda item number five. Ordinance amending the fiscal year 2526 budget to transfer available appropriations of $500,000 between departments, projects, and account groups within the ARPA sub fund. And um Jared from budget is with us. >> Jared, >> do you want him to read the next? Thank you. >> Councelor, can you also read the next item? They they kind of are related. >> Great. Item number six. Very efficient. Uh ordinance amending the fiscal year 2526 budget to transfer available appropriations of $500,000 between uh departments, projects, and account groups within the pandemic relief recovery fund, housing assistance, and emergency shelter. >> Yes. So, this is at its basic premise just swapping $500,000 from CRF with $500,000 from ARPA. Uh we'll be taking 500,000 from municipal courts uh position funding for their court services and uh we're taking that from CRF, moving it over to ARPA and moving homeless services from planning neighborhoods over into CRF. It's where it washes out. But essentially the purpose of this is to purchase the county property from the CRF funds because it does not come with the limitations that ARP has due to uh federal regulations on disposition of properties. So purchasing it from CRF will allow everything to transition more smoothly. We discussed this briefly with the small budget group but happy to take questions here. Any questions? >> All right. Um, item number seven has been pulled. Item number eight. Thank you so much, Jared. Um uh item number eight, resolution approving the allocation of affordable housing trust funds in an account not to exceed $700,000 to assist in construction rehabilitation and improvements, including 145 affordable housing units pursuant to the agreement to provide development assistance. >> Hold on a second. Did we do five and six? >> Yeah, they were combined. together. >> Seven has been posted. >> And then also 10 has been postponed. >> 10 has been postponed. >> 10. >> Oh, you guys. You were late. >> Yeah, sorry. I should have told you all. >> Um, development assistance for affordable housing trust funds between the city of Tulsa and Teo in accordance with the economic development incentive policy of the city of Tulsa. Um, is it Aaron? Are you presenting? All right. >> Welcome to the table. >> You're presenting for >> Oh, it's it's city funding through TEO. >> I got you. >> Okay. Oh, you got there for a second. >> I thought you were. >> In fact, I'm going to let the Teao crew. >> Good morning. Yes. >> Good morning. Yeah. Um well the item is just related to uh a resolution that amends the contract between city of Tulsa and Teao related to the affordable housing trust fund. So anytime that a project affordable housing project uses the city side of the funding within the affordable housing trust fund we need to amend the agreement between the two parties to allocate that funding. So this particular project is uh what we call Trinity Trails. It's in District 1 uh 45 units that will be delivered. It's a formal it's formerly a THAA uh housing site that uh only about half of the units were habitable at the time of purchase by the new developer. going forward they've actually started redevelopment of the site and uh rehabilitation all of the units will be 60% and below uh AMI affordability it's a LITC project and uh they look to be completed in January of 2026 >> and I want to note that every time we have these incentive meetings on these projects the city councelor from that district is also part of that decision making process so council Harper was part of this process And if I can add, all 145 units have vouchers. >> Councelor Dector Wright. >> Thank you. Um question about just help me remember on the affordable housing trust fund dollars. Those are loans that get paid back over time or are those grants that just go and what's the terms of the loans like 15? >> So this one in particular is 15 years just because it has to be cerminous with their uh LITC lending. uh the period of affordability will actually be 40 years because that's also a requirement okay of the uh of the L of a lack project but the terms in the agreement state 15 years affordability period >> and is that affordability based on pricing or on tenants >> the yeah the income of the income of the tenants >> okay um and is this developer already in agreement on other affordable trust funds or is this the first time. >> My first time. >> Okay. >> It's come to my attention that there might be some developers who have accessed these funds before and might not always be on pace to pay them back. And I think when that happens, we need to be aware so that we're not on a separate project, right? So, that's why I'm asking those questions. I think this sounds good. We obviously need it. Um, and the 40-year affordability threshold is because it's through HUD >> tax credits, >> right? They're begin to tax credits for low income type. >> So, they're doing a federal, state, and local stack. >> Correct. >> Okay, great. Thank you. >> Anyone else? >> All right. Um, >> great. Item number nine, discussion with representatives from housing partnership network, >> city and council staff or their design regarding the economic incentive policy for the IOT3 housing funds. Jeff and I are going to come sit down here. >> Welcome Sarah. Welcome. >> Why you don't want to sit by me? >> Can't see the screen. I I can't see you there. >> Thank you, >> Travis. And you can sit on the girl side. >> Oh, James is joining us. table. >> This is the full table. Um I'm waiting on >> you have um Katie Rodriguez from Housing Partnership Network is also joining us by Zoom. Can you hear us, Katie? >> I can. Can you hear me? >> We can. Thank you. >> Great. works. >> Um, so this is this is a twopart presentation um that we are we are going through today. So I'm going to kind of frame where we were and um how we got here and then Jeff is going to um present on behalf of HPN in their presentation. Um do you need do you not have the documents? >> They're in the back. Not in the back. >> They're in the digital backpack. >> Digital. >> Yeah. >> So, you must have other everything out. >> Well, I normally will print out. >> We're getting to hold it with my hand. Um, so I'll go over I'll get started on this first part and then I'll give it to So um on how we got here, it's been a pretty long a pretty long process. Um, many of you are are obviously aware that we had the 3H task force um, which focused on housing, homelessness, and mental health. Um the task force was about a year and a half process that consisted of 28 meetings with 50 different stakeholders, experts, um a town hall, multiple press conferences. Um and the end result when we talked to all of those stakeholders was we really need housing production. Um if there was one thing that the city could do and help with, it would be housing production. Um at the same time the city was going through the housing assessment. Um and the housing assessment what it did is it told us what our need was um over the next 10 years. Then another simultaneous effort we have improved our Tulsa 3. um ultimately that um designated 75 million of those funds. Um and that's why we're here today is to talk about the incentive policy around those funds um for housing. Um but we weren't quite finished at that time um with our study and so that um ordinance that went through the Brown ordinance on improve our Tulsa said the 3H task force should finish their recommendations um and come forward with a resolution essentially um lining out funding buckets for the improve our Tulsa housing funds. Um the 3H task force finishes um when issues the path to home recommendations which had 33 action steps. Um and then at that same time I think it was maybe just the very next week the housing strategy finishes um and they also tell us how we should utilize those funds. So the tail end of the 3 task force was really digging into the housing strategy, the cities that um they looked at so the task force can understand those betters and then ultimately developing the resolution. So to dive a little bit more into a couple of those items, you all have seen this graphic many times, I think. I don't I don't even know how many times maybe um that we need over the next 10 years an additional $370 million um in investment. Um some of the public money that is already represented there in that 23 million um are public programs that that we already have in place things like that. Um so the additional funding gap is above and beyond that at 37 million a year. In the resolution that you all adopted, there were several guiding principles. Um, and you saw a lot of those principles um, articulated in the RFP that was put out. Um, you also will see later, not to spoil Jeff's presentation. You'll see some of those same, if not exactly those same principles articulated in the economic incentive policy that came forward. But really key was we needed to leverage, right? That's why we went and looked for a third party administrator um because our natural talent here isn't fundraising and leveraging. We really needed that additional assistance. Um looking for geographic distribution. Um reducing vacant and abandoned properties that we will track the outcomes of these programs. And then um actually on revolving loans, this has come up a little bit in some other loans. you've actually made that policy statement already that when um program income comes back and there won't be program income on all of these because some of these are grants but on those that do revolve and come back that those would come back to a designated housing fund. So you've you've stated that policy and this is just a quick reminder of the funding program. So this table is from the resolution that you passed. Um when we went out for the RFP and um councelor Paul Harper and councelor Gilbert sat on the RFP review committee as well. Um we did it for four of the five funds. So the grant fund, investment acquisition, and the preservation and rehab. The infrastructure fund um is currently planned to stay at the city on for those Um so we you've also maybe seen this table before as well. There's three key decision points um that the council has. And so we're on the first one today which is the incentive policy. There's an ordinance you all passed I think it was two years two or three years ago um in title six that essentially states any sales tax funds that are for the purpose of incentivizing economic development and housing is within that portion. Can you hand these to the council? They need the PowerPoint, too. Um, derived from sales tax for the purpose of incentivizing economic development to third parties. Um, the council through resolution and the mayor needs to approve those processes and those policies. And that is regardless of whether the city administers those or a third party entity also administers those. Um once you all are comfortable with the economic incentive policy um we'll ask to do the first appropriation. And so if you'll remember in this year's budget um there was $14 million in improve our Tulsa 3 funds that were coming online. Um those uh still need to be appropriated and we're going to do that after the budget amendment. >> Yeah. Do you want me >> I think one of them were was for councelor R. Oh, is that right? Is it two? >> There was three three. >> Yeah, I don't have any in my >> I think there's three counselors that get paper. >> One is not counselor. >> I think we're sharing. >> So, your papers your papers have to come to counselor Archie. >> I thought she'll share it. It is l It is linked in the in the PDF. >> It's okay. I'll just >> There was confusion ensued. >> Yeah, that's okay. >> Okay, we're Everything's fine. >> We're all okay now. >> Everything's good. Everything's fine. So, I will use my lap. >> 14 So, $14 million is available this year. If you all are >> $14 million in housing funds available this year um on July 1st um because people were very proactive in setting this schedule $19 million more dollars will be available in the housing funds. Um so the housing funds and improve our Tulsa 3 are advanced. Uh they're they're pretty loaded up on the beginning end of the capital schedule. Um and then the last decision um will be bonding. We're not asking um or recommending that you bond right at this point because those 14 million are available. So when we are looking to begin our contract and our relationship with HPN um we're trying to get that 14 million available so they can meet the um OFA application deadlines. >> Can you say this again? 14 million are available right now and then starting July 1, are we at 19 or 19 will acrew? additional 19 will become available if you choose to appropriate. >> So that's 33 total. >> But some of these dollars are already restricted as per our policy. >> These are all housing funds restricted um in the improve our Tulsa 3 sales tax. Okay. >> And what we're working on right now is developing that policy for their administration. >> Is that 133? Mhm. >> So is this almost like we part of the >> the funds that we kept at the city or this is part of the funds for the network? >> So they are at >> they will be >> they are at the city right now and then they will be moved over to the network when we get our contract in place. The the first 14 million >> Oh just the force. >> What about the 19? I anticipate a large portion of that, if not all of that, would also go over there into these different programs. Um, unless we have a an major infrastructure project that comes up, >> which infrastructure was 15, >> right? Infrastructure is not in there. >> 25 >> 25 infrastructure in that that stayed with us, the city. >> Mhm. Is that what we a portion of those funds that what we just voted on in the previous agenda item? >> No. >> No. >> Those are affordable housing. >> Those are affordable housing trust fund dollars which is a different separate >> they existed before these >> we were kind of like that's a good idea but scale it >> in IoT3. >> Yeah. Any other questions? >> Bellis say something. >> Okay, for once. >> So, and just to remind us back in the spring, um remember we made a schedule of how we were going to work through these things. So, this is really the what we're doing today is the end result of that work and those discussions that we had. Um we overviewed the housing funds. We gave a highle overview of those four cities, Charlotte, Omaha, Columbus, Greenville, that's that's my favorite one, too, and I forgot it. Um those those four funds. Um and we went through that process. We talked about advantages and disadvantages of bonding because there are there are both in that. Um, and then we talked about what are our goals um or the things we really want to see um in a successful RFP candidate and also in um our incentive policies. And so recapping some of those themes um again, we really wanted to see housing production. We really wanted to see someone that could leverage these funds. Um, and we wanted to produce th those housing units at the rate and at the pace that we need to to meet the housing demand that has been here and is critically here today. Um, and then the last five bullet points um, under leverage, those are things that came up in our discussion of the RFP, but they are really kind of more appropriate for the economic incentive policy because those really lean towards project selection. what kind of um projects do we want to incentivize? And so the first one was the applicant's property management or history. I kind of call that community standards. Do they live up to what we're really trying to get um our community to do? Um do they have code enforcement problems? Do they have um utility account issues? Um have they not performed well on past city contracts or have they performed in the reverse? Are they excellent on all these things? um and they've performed positively. Um since housing production is a need, um is the infrastructure capacity and what is the zoning designation? Um are those things going to cause delay? Um or does that maybe make a project more ready? Um community and counselor engagement um were key in this as well. Um long-term project accountability. I think it was councelor Dr. and councelor Gilbert maybe who said I don't want a project to start and sit there. Um maybe all of you did but I specifically remember you two saying this that we don't want to start a project and the project um not actually fulfill our housing need. And then long-term compliance and reporting. Obviously, um just as in affordable housing trust fund, these are going to have um a time period that they have to remain compliant um pursuant to their agreements. And then you need to be informed um on the progress of of those agreements as they as they go on. And then that is it for me and I'm going to pull up Jeff's presentation. Does anybody have any questions on that overview? >> I have a question on the long-term compliance. >> So, just on this last discussion we had, right, there's a capital stack, local, state, and federal. Who's doing the long-term look that the the affordability remains at the standard? I mean, obviously, we have code enforcement that, but is that what this third party does? >> So, they'll Katie will talk about a little bit. It depends on the full stack. And so the project you heard from from our friends at Partner Tulsa had low-inccome housing tax credits and that's what carries the 40-year term. >> And so part of that is that the Treasury who issues tax credits has that hook on long-term compliance and affordability. Um it just depends. And so if there weren't any then obviously the third party would have to speak. >> One of the concerns that's regularly voiced about multif family specifically is that in Tulsa we have a pattern and practice of building a thing. It's nice to begin with and then it dilapidates over time, changes ownership, bad actors come in. Some of that is beyond our control because there's state lack of regulations that allow that environment. But when it's our dollars that are going in, are we only able to do compliance up to the term of our dollars, the 15? >> Generally speaking, if you did longer, there's conversations on obviously the administrative cost of doing longer. So it is a push and pull but generally what you typically see is that if you've got if it's a loan I mean grant may be a little different it's the term in which you set initially >> as long as you have the first sale. So for for us and the public's understanding where the accountability piece then kicks in is that multifamily inspection and the code enforcement piece is the long-term accountability >> it sounds like from a city mechanism. >> Yeah. outside of that servicing period. Absolutely. >> Okay. >> Um I will introduce Katie again and just get us started. She'll do quite a bit of this and so I want you to hear from the expert herself. Um but I will say real quickly a little bit of privilege. Thank the council yesterday for the VA dedication and support you gave that project for the past several years. It was a great event, but I really appreciate what the council did for that project. So thank you. Um and so first off, Jeff and Zero Foundation, why am I here? Um, I am not with HPN. I'm not with the city. Um, we, uh, supported with an initial grant to bring HPN to Tulsa to consider what is looked like to have flexible funding financing at scale in Tulsa. And this obviously coincided with the Tulsa housing strategy. Uh, and then we're the lead donor with this new fund that Katie will speak about and how do you really bring together public and private dollars uh, to a greater impact. So, appreciate Katie joining us and obviously they'll be here in person next week uh, if the conversation continues. Katie is the executive vice president capital markets and is really the brainchild behind this work. So >> thanks Jeff and I think you all can see the slides but not me but I'm sorry I couldn't be there in person. It's nice to see all of you. Um some familiar faces there. So as Jeff said I am here from the housing partnership network. I want to share a little bit more about our organization the Tulsa Housing Impact Fund that we're building and the role those uh organizations will have in administering these funds. Jeff, do you want to go to the next slide? So, here is the executive summary. This is a little bit of a roadmap of what we want to walk through. Sarah covered some of the purpose of the policy. I really want to walk through our role as administrator, a little bit more about the program structure, how we're thinking about that, a little bit more of the governance of the policy, getting into the compliance and monitoring as has already been raised. The Tulsa Housing Impact Fund is a new entity. It's been formed to accelerate the development of affordable housing in Tulsa through public and private investment capital. We're targeting this fund at $120 million. It's a mix of private capital uh that can also leverage this this public capital. Uh what we're looking to offer developers is a collaborative application process. So developers can come to us with projects that may have a couple different uh financing needs and and we can do that all at at one stop. And the hope there is to really accelerate the financing process and get those projects moving uh in development as quickly as possible. Uh though there is a mix of financial products uh loans, grants, and also some equity products. With initial uh projections, we're hoping that $120 million could finance uh close to 3,000 units. Next, here's a little bit more about the structure of the fund. Uh there is a board in place. Uh we're aiming to have 9 to 12 board members with a variety of experience um across housing, local experience uh here in Tulsa um finance development. Uh we have a majority of the board members are based in Tulsa and then HPN is the fund manager. So HPN's role is really staffing the operations of the fund. So this includes structuring the fund um supporting the governance of the fund uh investment strategy capital raise underwriting and deploying investments asset management compliance and investor relations. Next slide. And a little bit more about the housing partnership network. So if we take a step back, HPN's role in the affordable housing ecosystem is we're a membership organization. We have affordable housing developers and community development financial institutions investing in housing across the country. And my part of the organization really focuses on managing capital that's being invested into affordable housing and also connecting um developers to financing opportunities. Uh we are rated by Fitch uh in our management of funds. We have an A+ rating by Fitch. We are also rated by Aerys which specifically rates CDFIS. We have a double A minus rating from them. And we currently manage over $400 million in loans and investments. Uh particularly two loan funds that are that are already doing affordable housing investment across the country. And as sorry, I thought I heard something. Yeah. pipe in if you have of a question. Um, and as the fund manager, I mentioned that we'll be providing a variety of services that really is the the operations of of running the loan fund. Next slide, Jeff. So, this is an illustration of the structure of the fund uh in the middle really trying to highlight that this is an independent uh nonprofit corporation directed by its board of directors. uh HPN's role is as the manager of the fund. Along the right side, you see the variety of investors. We are talking to banks, uh CDFIs, family office, impact investors. We have had great success with the philanthropic community in Tulsa. We're now having conversations with natural national philanthropy to bring those funds in. And then government, which is what we're here discussing today. Along the bottom is a sampling of the types of products that this fund will offer. So above and beyond this the city um IOT3 funds uh will be using the other capitalization to provide a variety of loan products to developers. >> And I'll jump in quickly for the counselors that were part of 3H conversations. This is the same structure you saw in Charlotte and Dallas and several other cities where you have this entity that's got a very much local control and dedication with a national expert running the operations of the >> fun. Thanks John. Sorry. >> The next slide shows the board members. Um, you may recognize some of these names. There are folks here representing the Tulsa community. We have Chuck Garrett, Josh Miller, uh, Bill Major, um, Gina Stilp, and Berinda Rabney are our Tulsa representatives right now on the board. Um, and then we have Robin Hughes who's the president and CEO of the Housing Partnership Network. And then we have two executives from HPN members from other parts of the country. Um, also representing this board and bringing and lending their expertise. Andrea Osgood is an affordable housing developer. Um she is working in California right now but grew up in Tulsa and has close ties and is very excited to be able to come back and um be serving the community in this capacity. Lawrence Hammond is with Community Preservation Corporation. He runs a program specifically to scale developers that um have historically lacked access to capital. So I think he'll bring um great insight into making sure we're serving all developers that are looking to develop in Tulsa. Um Jeff, why don't we go to the next slide? >> Yeah. And I'll just echo here. One thing we were in and part of these conversations, how do you create a governing board that has fiduciary responsibility for private funds and ultimately is responsible for the success of the public funding is how do you bring expertise for something that's new locally? So Tulsa based, Tulsa focused, but have some national representation for people that do it for a living and have for many years. That's where Lawrence and Andrea came in. um and and just kind of the experience they bring even though they will never be conflicted because they don't do work directly in in the city. So, >> thanks Jeff. That's that's a good thing to put a fine point on. Um so, the loan committee, this is where at least one board member from the Tulsa Housing Impact Fund board. Um two city will sit on this committee and then there will be other um representatives from investment partners like our foundation bank and CDFI partners. Those folks in particular were really looking for individuals that hold deep experience in lending um and or affordable housing. Yeah. And the concept here is that how do you have a consistent group that's reviewing projects so the staff and Katie will speak to this in a second. We'll do all the hard work to underwrite the projects, receive the applications, ensure feasibility and success from previous projects. Uh but then this committee comes in and makes those actual funding decisions because it's the same group each and every time. I think that what we wanted to try to avoid here um is a revolving group. So you're having to educate members of this committee every time a project comes up and if we get to the success that we expect they're doing a lot of volume, right? And so if you're there every single time, you're ready to respond to that volume and and uh award project more quickly. And so how do you have a core group that does that each time was the thought? So >> thanks, Council. >> Yeah. So in this I mean this is where the road meets the road loan committee. >> So on the city council representative what how would the the potential project uh wherever that may be that that city council is involved in that. >> Yeah. And Katie >> represents that district. >> Will you jump to that slide? Actually we can. Sorry. We'll jump to that slide. >> This one or that next? >> No. I think there should be one. >> This one. >> Go to internal. There should be one. Let's keep going. >> Yeah. >> 14. >> Yeah. And so what was contemplated here is in having representative both from city staff as well as a representative that the council would select. It was assumed that it could be a council administrator or staff person is that they would carry specific roles on this committee. In addition to reviewing the entire project application, they would be charged with connecting with the counselor in the district to ensure that there's any information that's needed to be relayed to the committee as well as looking at the things that were talked about earlier on is important. availability of infrastructure, zoning, previous compliance, any code issue that are currently outstanding or previous um and I know in previous incentive programs the counselors have rotated and part of the conversation here is that if you had a single design, whether it's a counselor or a staff member, you create that consistency, but it' be on that person to then check with all other counselors depending on where the projects came through. Uh we anticipate the fund would be open I don't know if Katie mentioned this citywide but there are obviously natural growth areas that we already see in the city and so there could be repeat counselors being impacted each time. >> So this committee they they get the application do they just vote uh it's just the majority on or do you just I assume that they would probably vote together uh if they're >> Yeah. I mean it could be on the project. act. I mean, like with any governance, there would need to at least be a majority, but there would be a rubric and that's part of the staff's job is to make sure that they provided projects or present projects that are already eligible for funding, meaning they meet criteria for eligibility and feasibility. And then it's really determination on available funding. >> So, we need to select who that person would be. >> That's what's being proposed here. And again, it's proposed as a counselor staff because perhaps they have more time and availability, but that's up for discussion. It's not to exclude anybody, but again, it's more about availability and consistency was the concept, >> right? That makes sense. That was a good question because I know you were what I was kind of hearing, council Harper checking was the whole for each one of these would it be district specific and then someone else would hop in, but I could understand for the frame of reference it being beneficial to be a consistent person. I guess I would be curious about or I'm naming this to my council colleagues if there's something where, you know, I imager to be a staffer. I mean, I'm looking at Sarah right now and like I know she's also very busy but also has a lot of knowledge and expertise from 3, but I'm wondering if there's a way for us when we make that appointment to like, you know, ensure because if we could ask certain questions, we'd want them to be relaying either those questions or concerns or ultimately if the council or that counselor had a concern. I'm just trying to think of how we ensure that that's not that I wouldn't >> voice heard. >> Yeah. That the voice is heard or that's how like a voter choice is made, right? That's a lot for the one person at the table to then bring that in with them. So, I'm just trying to think of how we can like >> provide that person with that kind of like structure or with that support or to be empowered to do that in a more civil way. >> And I should clarify, I mean, the intent obviously that role is incredibly important as you think about the public dollars going in. This committee will vote on any dollar, right? And so, we want to make sure that's weighed equally. So even if it's not public dollars that the council voices in, but I do think to your point there could be a concept and it had to be discussed by this committee and board. >> If it's public only dollars going in, does that voice have a trump card? I mean that's something that could be discussed but it's it is important to know that it's all monies that this committee would decide not just public. >> Yeah, if we could. I just want because I just helped answer that specific question. I think we're >> this one. >> Yeah. >> Go ahead, K. >> Do you want to go to the role of the one where people have roles and responsibilities? >> Oh, sorry. Yeah. >> Yeah. So, really quickly, this again is just depicting the loan committees there in the middle, but the the Tulsa Housing Impact Fund board really is setting the policies and strategy of of the fund, and then they've delegated authority to the loan committee. Again, we just went over the loan committee is really the decision making body with that delegated authority around the individual project investments and the staff are are doing the day-to-day work. So, they're using the policies, they're using um all the the detailed rubric around how to evaluate the project. They're putting together a package that is sent to the loan committee ahead of time to review the project and then they will present each project to the loan committee for approval. And I will lead in here and echo the value of selecting a national entity is that their staff do this every day. And you may have seen an earlier slide. HPN administers about 85 million in lending annually. And so to have staff to be able to underwrite that volume was important. >> So councelor Dector Wright, >> thank you. So because they do that, Jeff, how do other cities structure it with the community voice, which really we're just the amplifier of the people we represent? It's not necessarily like we need an elected official at the table, but I think what I'm hearing is we need community voice at the table, >> right? And I think a lot of it's how that's collected and a question to could be posed is how was community engagement done by the developer prior to them applying or as a part of applying for funding. I mean, there's a little bit of nuance on as a lender or granter of funds, where do you weigh in on that versus that coming in separately? I do think that's the value of having that representation on the committee to ensure if that hasn't been done what does that look like. Uh again noting that zoning and site control all these other public forums would be a part of it. >> Yeah the challenge is right we talked about if zoning is already where it needs to be there isn't that and so we've definitely seen in district one but some other districts where the zoning is already there and community voice feels like they're not heard because there wasn't a form to do that and I think coun counselor Benal has also experienced that. So on the loan side, especially if it's public, that would be a place to um engage community in the process and bring them along. I think those of us who have had to do those nuanced conversations have gotten to a place, right? But if you look historically over the last few years when that process has gone around community, it does not go well. >> Yeah. So I know and not to speak for Katie could probably chime in. you know, the intent is definitely not and how does community engagement is typically a part of that rubric for evaluating >> project. I I just want to say and it's not I'm not directing this at you know >> when you put people who are not held accountable directly to the public in positions of making this decision. >> Sure. >> It can become very bureaucratic and very we know like we know better than you. um and a bit of uh we'll make decisions about you without you. So >> TDA >> I just like we there we have very specific examples that we can point to. I don't think that's the intent here. I think what we've seen with HPN and how they have showed up in other communities convince us we should go down this route. I just nine of us won't might not all be here even a year or two from now. And I just want to make sure as we're scaffolding it for us knowing the history of distrust in this community, especially certain parts of the community. District one certainly, but out in district six, we've had it. District 5's had it. So, um, I don't know what's gone on in Greenville and, you know, other cities if they have that distrust. But, we do have a long established distrust specifically of this city as it pertains to land development. So, I just really do want to amplify what the concern I'm hearing here and make sure that we have Not just you need to engage the community developer, but maybe like you need to do it in a in a way that includes the elected representative for that city and or whoever in the mayor's office is designated to do this work >> so that it can't just be kind of a we check the box, three people came on a random Tuesday night and move it along. >> That's right. No, that's a very good point. >> Going around the elected officials, they don't get to do that. >> That's right. shows their voice. >> Yeah, there's nothing worse than saying, "How come my counselor didn't even know like know anything about it or tell me about it?" So, that's right. >> Well, and then not just forgetting, but intentionally that's something that I'm right now with the Greenwood Legacy CDC. >> We're not to be We're not to be managed. >> Right. That's right. That's really >> You don't get to go around the voice that's been elected. >> Yeah. >> Director Bullmatch, did you have something? Were you say >> Nope. I'm just nodding. Okay. listening and taking notes. Sorry. >> Okay. So, how developers will access the fund. So, this was key to driving the design of the process. Um, in talking to developers, we just heard that, you know, the ease of of applying for funds and and knowing that they can apply on a rolling basis was really important. And also knowing that many of these projects will need more than just grant capital. They're also going to be looking for debt capital. Uh, we we found that an efficient way by centralizing the application process. So the way that it will work is developers um will be able to submit application for all the capital needs they have for their project and then it's an iterative process. So the application does not just kind of go into a box and sit there and then to be reviewed. It's really once that initial kind of application is put in, it begins conversations with the loan officer where really making sure that the products that they are looking for really match the needs of the project and really also to weigh how much they need in grant capital, how much they need in debt capital in the project and and that's meant to be a collaborative process. So um we will take in the applications, the loan officer will work with the developer. Um they will go through the evaluation process and um provide a a write up on um the financial products that are proposed and then that is what goes to loan committee. Once uh a project is approved by loan committee, we can issue a commitment and that commitment then um allows the developer to move forward knowing those funds will be coming in. The funds will actually be deployed based on the needs and timeline of the project. So there may be opportunities to commit funds but the funds may not be needed until a construction closing that is several months down the road. So then we manage that process around what funds are committed and when funds need to be deployed. >> I have a question. So, the funds until they're deployed, they sit in a bank account, I'm assuming. Uh, do they draw interest and what what happens with all that? >> Do you want to speak for the city funds? >> Sure, I'll I'll I'll try to address it and then folks can correct me if I'm wrong, but what we're talking about, so simultaneously with this, while we're presenting to the council for the economic incentive policy, we're also working with housing partnership network to negotiate contracts for the actual administration of the funds. And that's one of the terms there. And so we settled on there instead of just if and when the council appropriate say the $14 million instead of saying here's $14 million. That's one extreme. The other extreme would be they have to come to the city every time they need a check. So we're working on some compromise there where as they commit to loans they would report quarterly and then those funds would be transferred on kind of a quarterly basis. So the funds would sit in general funds um as they're appropriated but not spent until they're spent kind of on a quarterly basis and then depending on demand if and when we need we can kind of go to that that bond question. So okay does that sort of answer your question? >> Now the private dollars would be met invested and managed by HPN and that's what their board has fiduciary responsibility over >> there's two things I had to add on here before we move forward. One is the single application. For those that do housing development know that to get gap funding is hard mostly because the timelines are all over the place whether it's local, state or federal. And so we'll have one single application to access either debt or grants is important. Um and then again the rolling basis is really important just because those same timelines and it's the same structure you saw in Columbus and Charlotte. Thank and in the interest of time I'll I'll I'll keep moving but this is just a depiction of the other types of products. So those private funds that are coming into the fund will uh be going out through a variety of of financial products um and and so that's what's depicted here and these are in addition to the3 funds. So you can see where developers will have um a wide variety of access to capital that that hopefully fills the the need that they're seeing in their project. Next slide. Actually in this slide we I think this is depicted in the policy. So I probably don't have to review this but this is again just um speaking to the the four buckets that that the funds have been divided into. Um Jeeoff the next slide I believe we spoke to I if we want to stop on it again, but this speaks to the role of the city representative on the committee. Um, so again, this is outlined in the policy, but really looking for the city representatives um in particular to be able to review for the key factors around infrastructure capacity and zoning applicants track record and property management compliance and and prior use of of public funds. >> So a voice but not a vote. And I know it's a they carry a vote on the committee. >> No, I mean I'm sorry. I'm sorry. The city councelor that is consulted um wouldn't be able to vote, but the representative would be the one >> doing the voting. >> I don't speak for Sarah. I took it as a conduit of the representative city council. >> Okay. So, so okay. >> Uh next slide. So, this speaks uh a little bit to the funds. So the majority of funds will likely go out as grant capital and meant to stay in the project and will not be returned. They're filling true gaps, but there will be times where funding um can be returned back to the city. And this slide illustrates that the funds are moving from the city into the project and to the extent funds are returned. For example, if it's in a subordinate 15-year loan in a LIT project and cash flow does allow for some of that subordinate loan to be paid back, those funds have come back to the city um where it could they could be considered for for redeployment, but just wanted to highlight that those funds any funds that are coming back will go back to the city. >> Fairly >> Go ahead, Katie. Oh, and the last slide is on reporting. So, a key part of the administration of these funds is to provide a feedback loop and transparency back to the committee. So, there will be monthly reports and summaries uh submitted back to the city. There will be more extensive uh quarterly reports and then we plan to come back to council twice a year to report on progress, outcomes and and compliance. network. >> Any additional questions or comments update? And a lot of the information that Katie and Jeff went over is in that document. So, that would be attached to a resolution. We would put the resolution um on committee next week. You could vote on it next week if you wanted to. Katie will be in town next week. we didn't want to kind of rush it all the same day. Um so we wanted to have her present to you today um so that we had opportunity to make any changes or or corrections or updates um before next week. >> And then an additional next step is the appropriation which will right the 14 million that Sarah talked about earlier >> will be coming soon. >> Was that on the 19th as well? I have not received it yet from the mayor's agenda, but as soon as it comes from the mayor's agenda. Is it on today's >> It's on today's agenda. >> So, it would be on >> That's a lot for the 19th. >> It would be on Yes, there's a lot going on. Um, it would be on first reading. >> I do appreciate two slide decks on the 19. It's a presentation today. Um, is it necessary that we do all of the 14 in one fell swoop? But the caveat is they can't sign a contract with >> well all 14 I ask how many votes do you want I guess is the question knowing it's not leading leaving the city coffers until they actually have projects approved by the committee which the city has voice on to deploy. >> So just so that has been decided he he presented earlier as if that was an option. Has that been >> negotiation? >> Well I mean nothing's been signed >> come back before. So the the current draft contract which is working its way through housing partnership network and THIF attorneys and city legal that's the the contemplation of the they quarterly draws essentially um that they that housing partnership network then provides to the developers on a construction schedule. So that that's where we're at now. Um that's our recommendation um to the mayor and to the council. Can I >> sorry? >> Well, housing furniture network originally wanted us to grant $14 million when it was appropriated. Um, so this was the compromise that we settled on as opposed to granting it all at once, stoling it out checkby check. This was kind of a what we thought was a real good compromise of quarterly. They will be making monthly reporting so we will know what's going on. Um, and then they will draw it out on on construction. >> And I can tell you with the developer outreach we've already received which again it's not open for business. We expect that to be more. Obviously, next week is a press conference that be open for intake and active outreach. Um, but there's likelihood that that 14 million could be at least evaluated or absorbed or obligated >> quickly. >> I mean, there's just there's need there's a gap. >> There's a lot of there's a lot of projects. >> Isn't there a timeline regarding low income housing tax credits as well? um for the for the state finance agency to apply for competitive tax credits, the applications in January. And if you have gaps, you have to you have to submit a feasible project, meaning you've covered all your gaps. And so, while they don't need the money in January, typically what they seek in gap funding is a commitment letter. Well, as any good funer, it's hard for Katie and HPN and the fund to say, "Well, yeah, sure. We're going to give you three million bucks if they don't actually have three million, so to speak." And so part of that idea of having them at least approved or appropriated the 14 even if the money's not going out the door is they can then actually entertain projects and issue these types of LOIs you would see normally from a bank. >> So >> and so they don't miss those deadlines if they miss January you then lose six months for some of those projects. >> Yeah. Jeff got one of my things that and then the second thing was you did just rewinding a little bit and I didn't go over this in the budget process. This was actually scheduled to appropriate all 14 million and you as a body decided to not make that appropriation so you could get through the economic incentive policy, get through the third party administration contract um and and make sure those were actually meeting what we told the community these funds would do before you made that appropriation. And so that's why we haven't asked that you make that appropriation before you saw the economic incentive policy and before the vendor was selected. >> Plan is then to come back in July, assuming everything goes well. We expect there'd be more demand. We'll come back in July to request appropriation for the 19 million which would be available July 1st. So the council will have several fights at the decision if and when to appropriate funds housing partnership network. And then if there's if there's huge demand um we'll then revisit the bonding question. If housing furniture network opens for business and there's $50 million worth of requests, we obviously are only appropriating 14. If if the if if it's seen that the demand will be needed before the 19 million, then we would come back and revisit the bonding question. >> And again, council have an opportunity to decide at that point. >> Councelor Dector Wright and councelor Hallar. >> Thank you. On the quarterly distributions, will we get a report here at this table when they're made and where we are on project cost and all that stuff? part of the monthly reporting and then assign the annual presentations will be a part of that. >> Yeah, quarterly written reports. >> We know that there's demand and there's need. I think um what you're hearing some hesitation around this table is we want to make sure that there's transparency in the process. Um we have no idea, I'll speak for myself, I have no idea where these projects are being focused in on. During the 3 task force, we had talked about looking at parts of town that have the infrastructure or have public transportation or these other amenities. I never saw a report of where those areas are. I'm imagining um it's been I know development the developer community knows these dollars are out there. They're waiting and I imagine there's already negotiations or incentives being offered. What we don't know is where, how much, what community. I think there's talks going on because I've gotten emails from developers saying we're in talks. So, >> okay, >> it it's important that transparency is key. This is a huge undertaking for the citizens of Tulsa to have invested in this way and we've got to get it right. I think we've been careful. I think we bring we're bringing a national partner that's trusted. Um, but I think that's what I'm hearing hesitancy around the table. I know for myself as well. Um because once the dollars are appropriated, they just start going. >> Yeah. >> On the infrastructure and and that mapping to Travis, can you talk a little bit about the RFI mapping that was done for those projects? Just so the counselors can kind of get a little bit of a flavor of what the city representative would bring to the table in evaluating these. Can you talk about >> that project? >> Yeah. Yeah. So, if you remember, we put out we issued a request for information to kind of better understand who, you know, who's looking at projects, who has sites, where are they at in their process, you know, and and do they know is it a loan, is it a grant, is it infrastructure, because I mean, we talked about those things at a high level in 3H for a long time, but just tell us. Um, so we took that information and I can't remember. >> Five people, right? five people >> was it? How many responded? >> Oh, there was more 85 I think. Okay. Yeah. Yeah. Quite a bit more than that. >> Um so we took all of that and then we worked with our infrastructure team to start to look at okay they've identified potential projects in these areas. Let's start to really understand what is infrastructure to your point in capacity. Is it there? Is it not there? If it is >> that's why we put the 25 in. >> Right. But is the is the thought we'll fasttrack these projects that don't need infrastructure and then the next trunch we'll start getting into the 25 and or no can we use some of these for infrastructure. So I think there's some I guess questions had on could in theory Katie get a you know HP get an application from developer and they have a gap of 3 million and they point to the gap because of site work and infrastructure well then there's nothing that example in my district right now. >> I think there's some hope I think from a lot of us that the 25 million dedicated infrastructure comes on sooner because of projects like the one in your district and and we see across North Tulsa where that's known impediments. Yeah. Um, and typically depending on how they're built, that has to be done first before they can even get their financing for the, you know, for the uh, >> so like what percentage is contemplated of this 14 that would be dedicated to infrastructure or is there not a >> currently none. We're having ongoing conversations with the infrastructure team, water and sewer and public works and roadways about timing and and they have their own plans and budgets and so they have not identified an immediate need. Um we're having regular ongoing conversations um with them to figure out where that 25 goes >> and to kind of tail on that >> where those priorities where those projects are and what the priority of investment is for those infrastructure projects. >> That's important. >> We haven't we haven't gotten a report on that. Also on this first trunch are we prioritizing permanent supportive and affordable because that's >> on the 3 task force and under the previous administration we felt strongly that the market would come to to do the market rate and luxury um I don't think anyone here wants to see us incentivizing those projects even on an infrastructure side. >> Yeah. The resolution caps 120% AMI with anything that's considered true grant not loan at 60% and below which is affordable I believe I I do think you know not to get too nerdy here permanence supportive is really hard right now based on the economics and really the voucher situation which you need that operating support in addition to the capital and these are capital only dollars um >> but affordable and workforce >> but affordable and workforce is absolutely the priority of the fund >> okay >> that's right >> and does any do any of these dollars apply for uh redevelopment or conversion >> yeah rehab reservation is absolutely component of it. That's right. >> Okay. >> Of the council >> that's you said that'll be available this year. The 19 million you mentioned when will that be available? >> Next fiscal year. So July 1. Um you can go ahead and appropriate what you what we are projected. Yeah. Well July so these as soon as you pass the budget amendment would be available for the 14. Okay. the 19 if you decide to appropriate that in your next budget process then on July one we can contract those funds as well. >> So million in the next seven months >> you you can they are expected to be we're expected to collect 19 million in next fiscal year and so just like in anything else we budget we can go ahead and expend those. Yeah, it's my kind of budget. >> Councelor councelor Dutton. >> So on the first slides that you brought and priority five uh talked about rehabbing which follows basically what council director talked about >> the reduce vacant and abandoned properties. >> Uhhuh. >> Um do we have information where we are in that capacity? >> I think so. Do you want to talk about some of the work going on? >> Sure. Um, I can talk a little bit. There was a law that was passed in this last legislative session, House Bill 2147, >> that essentially enables uh the city after a series of leans are accumulated for like abatements to pursue a foreclosure process that we kind of move that property into like, you know, productive use. And so we're working on um the ordinance that you all would need to adopt in order to make that active. But written into this policy is some language that would potentially allow for um some of that rehabilitation funding. There's $5 million in rehabilitation funding that's uh proposed 5 million. And so for some of that to be used to do some rehabs on those kind of properties that are vacant and abandoned properties. So, there's another step that we'll be talking about probably next month uh regarding how that state law can be implemented locally. Um, but this could potentially be used this that $5 million could potentially used for those rehabs of those demanding properties, >> but it could also be used for developers applying or individuals applying for rehabilitating existing properties. >> Yes. It doesn't necessarily have to have to be just for >> and so we'll know what districts what areas those properties >> just like the everything else through HBN it'll go through the the loan committee and the loan committee will have two staff members one from council and one from mayor's office who then would be obligated to report back to the counselor in whose district that is in yes >> and and I have just one more question >> so if if the homes are vacant But they're still uh the owners are paying the property taxes on them. I mean, is that how are we looking at dealing with those type of vacancies? >> Yeah. So, that would be I mean, it would the law that I talked about um would that would be in the case where we're doing abatements. So, like the grass is growing up every summer and we're having to do several abatements. Those kind of things. As far as like a house that is just vacant but not having abatements, there really isn't like a mechanism for that necessarily. But um one of the things that we have talked about though is um can we just start reaching out to some of those property owners and uh saying you know are you planning on doing anything with this property? There's nothing from an enforcement perspective we can do if as long as it's boarded and secured. Um but uh if there are abatements happening, if you know if the property isn't being maintained or if it's dilapidated, then we do have a path for moving forward and and getting that owner to do something. But just a vacant property that is maintained and is secured isn't, you know, isn't necessarily like >> and then the process for that abatement uh timeline would be what three years. Well, that's the that's the reason for this House Bill 2147 is to potentially move that >> two months ahead of us on all your questions. Sorry. No, these are these are the questions you should ask. But >> that's right. Because right now, yes, uh you may be aware that it's a three-year time period for lack of payment for advorum taxes and the abatements which become part of the advorum tax. And so after three years, then it goes to a tax sale. >> Okay. And so part of the challenge to that is that sometimes owners will just pay the the oldest year and then keep it from being on the tax sale and then that that process continues again. So we're going to be bringing you some examples of properties where that's occurring and it's causing that property to be a nuisance to the neighborhood but also never really getting to a new ownership situation. So So we're working on that. So at the dis at the habitability work group has a meeting in December and we're going to bring some of these examples and this proposed process to that group and then obviously it will come to full council um later on as well. It's just we're doing this first and then we're then we're doing that. Well, you hope that with this capital fund that you now have a resource to tap for gap funding for people that actually want to go out and reactivate these parcels because right now that's been hard to hard to get. >> I have a question. Well, no, you got >> Okay. I just want to uh tell you all how much I appreciate the slides and the presentation >> and the ability for us to follow along and actually see some transparency. I appreciate that. >> Thank you. Wonderful. I had a question concerning the Were you going to say something? >> Oh, no. I was I'm going to recap at the end. So, you keep asking your question. >> So, uh on the slide where it says Tulsa Housing impact fund structure, uh HPM's going after banks, CDFIs, foundations. Uh this part part um versus governments obviously we are putting in our u uh you know funds. What is the what is what is engaging Tulsa County or other you know municipalities look like in this process? >> Yeah, I will say the fund is only going to deploy within the city of Tulsa. We would love for Tulsa County to be engaged. We haven't done that yet. We worked on I don't think anything's longing fruit. We've had a really good fund raise with local foundations. Um we've had really great conversations with local banks. Katie mentioned some really encouraging and progressing conversations with national foundations and national banks. Uh part of our hope next week and hope all you all can attend at the press conference is kind of that call for action so others to come in and invest. Um but yeah, I mean obviously we'd love for the county to be more engaged in this or just haven't yet. Um I don't think any of us can speak to what's out there on federal funding, but to the extent it makes sense, I think we'd absolutely apply for it >> makes sense or exist. Oh >> yeah. Yeah, that's right. Um Sarah, >> if there's not any other questions, I think just the recap I got obviously many more future conversations about infrastructure as we get to that point. We're just not at that point today. Um on the community voice, maybe seeing how we can strengthen a little bit that language um regarding community voice and that being a very intentional process that that can include the elected official in that community engagement process. Um, and then just on the monthly reporting, um, I honestly >> quarterly I think when they're making the payments, >> right? Um, I it may say to the city, maybe we just also specifically say and to the city council in that um, just so it's really clear um because to the to the city could be >> sure >> one of 4,000 people. So um, maybe we'll just double check. I just can't remember that language off the top of my head. >> Maybe we can just report on small budget. Sure. Um but just just make sure that we get that that report. >> Yeah. And it says quarterly written reports and semianual presentations to the council. >> Okay. The monthly reporting I think was more kind of administrative, but it can be up to like the the council representative to update the staff. I think it was intended not necessarily a a council meeting update, but just kind of um internal administrative updates because I don't think we want to draw housing partnership network staff away from their hard work to to be at these meetings on a monthly basis. >> I think if it's appropriate in the budget, then we can monitor it through the monthly budget meetings, can we not? >> Right. And we can put that obligation on on the council to to make sure we get those reports to you all on the monthly >> on the monthly. And then they'll do quarterly and annual with the >> distribution. But that on a monthly basis, we can >> four of us at least that budget meeting can look and >> I'm not worried about how trying as long as as long as those are received. I'm not worried about trying how to get those to you all. We can make sure we get those to you all. >> All right. Um, what is for lunch, Sarah? >> We have to adjourn first. Tacos. >> Oh, that's great. So, >> let's go. >> That's right. So uh >> agenda item number 11 we are done. >> Thank you.