[0:14] Speaker 1: Hey. Hey. Hey. [0:53] Chair: I call to order the Rosemount Planning Commission meeting for Tuesday, November 25th. 5th. Please stand for the pledge of allegiance. [0:53] Audience: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. [1:15] Chair: Are there any additions to tonight's agenda? [1:15] Staff: Madam Chair, there are no additions to the agenda this evening. [1:15] Chair: Thank you. At this time, I will take input from the audience on items that are not on tonight's agenda. Is there any input from the audience? Seeing none, we will move forward to our consent agenda. We've got one item on the consent agenda tonight. It's our minutes of our September 23rd, 2025 regular meeting minutes. There any comments or questions from the commission on the consent agenda? [1:41] Commissioner Kenneder: I'll make a motion to approve the consent agenda. [1:41] Commissioner Reid: Second. [1:41] Chair: It's been moved by Commissioner Kenneder, seconded by Commissioner Reid. All those in favor, please say I. [1:41] Commissioners: I. [1:41] Chair: Opposed. Motion carries. We have no old business this evening. We will move on to public hearings. We have one public hearing this evening. Request by Fredalone Companies for renewal of its small-cale mineral extraction permit for 2026 and 2027. And I will turn it over to Julia. [2:10] Julia (Staff): All right. Uh so a little bit of an overview of the request tonight. So the planning commission is being asked to consider a request to renew the small-cale mineral extraction permit for fratalone companies for both 2026 and 2027. Uh, this Moscow mineral extra extraction operation was approved by council back in May 2023 and they most recently received a one-year permit renewal for this year for 2025. Um, so a little bit of an overview. Small scale mineral extraction is permitted in the city as an interimm use um in specified areas and now um there's two-year um limit for the IUPs for mineral extraction. Prior to our zoning code update though um IUPs for min mineral extraction were only valid for a year. So that's why um for this u renewal we are doing the 2026 2027 renewal. Uh so a little bit of an update on the site. Uh so um for the first three quarters of 2025 about 127,000 cubic yards of material has been extracted. Um this is larger than previously in 2024. Um but it is consistent with what with what the applicant had originally stated back in their original um submitt with what they um planned on extracting per year. Um there has been no cubic yards imported uh or brought onto the site in 2025. And then mining has taken place in the northern portion of the site uh which I'll show you later um on in the PowerPoint as phase one and the applicant still um plans to continue mining within that phase one and then working their way south. Uh so a little bit of an overview of the site. Uh so um the area is located south of County Road 42 and west of um Emory Avenue and is roughly 78 acres in size. Um but the mining area is about 26 acres in size with the active mining area being about 9.7 acres which you can see um is in that southern portion of the site. Um so here are a couple aerial images from October 2024 to September 2025. You can see on the lefth hand side uh that they are working that uh way south um throughout 2025 and they are expanding um south and also west and east along that first phase. Here's a little bit of a another u panoramic image shown on the lefth hand side April 2024. And then on the right hand side, uh May 2025, you can see uh they're still working in that phase one section, moving south, um and sticking to what they have been planning, um for extraction in phase one. So here is their site plan that they have submitted. Um you can see uh Kenny Road 42 is going to be on the lefth hand side and then Emory Avenue is going to be um running adjacent to where that phase one and phase 2 is. Um you can see that that mining boundaries within that phase one on the stock pile is going to be located on that northern portion which you can kind of see in that aerial imagery and they are continuing to move south um along that phase. And here's an overview of the reclamation plan. Again, you can kind of see they're working in that phase one and they'll uh plan to expand into that phase two once phase one is completed. And then uh staff did go to the site to take photos and as well as um identify um you know site constraints. Um so you can see that uh this first photo looking out on Emery Avenue and then kind of panning around that phase one area um to the west, south, and north. Then here's a little bit more of an overview in that phase one. Uh you're looking west here towards um the existing uh tree landscape on the area. um and as well as just painting around north, west, south, and east. Uh and then there is a recommended action in front of the um commission today. So motion to recommend the city council approve the fraalone company's small scale mineral extraction permit for 2026 and 2027 subject to the terms and conditions um in the 2026 and 2027 draft conditions which was the part of the agenda packet uh that the commission was given. Um, I know the applicants here. They can speak to any specific questions and then I can also answer any questions the commission may have as well. [6:20] Chair: Thank you, Julia. Are there any questions for staff at this time? [6:20] Julia (Staff): Thank you. [6:20] Chair: This item is a public hearing item. So, at this time, we will open up the public hearing. Anyone in the audience would like to speak on this item may do so at this time coming to the podium stating your name and address for the record. Does anyone have any questions for the applicant? No. Okay. Seeing no one um wanting to speak at the public hearing, I would entertain a motion to close it. [6:39] Commissioner Beer: I'll make a motion to close the hearing. [6:56] Commissioner Reid: Second. [6:56] Chair: It has been moved by Commissioner um Beer, seconded by Commissioner Reid. All those in favor, please say I. [6:56] Commissioners: I. [6:56] Chair: Opposed? Motion carries. The public hearing is now closed. Um, Julie, I apologize if you said this and I spaced out, but I just wanted to confirm in our packet there was no complaints, no issues with this. [7:16] Julia (Staff): Yeah, I was just about to mention that as well. Um, no, we did speak with the Rose Mount Police Department. Uh, there were no calls made, no complaints made uh within the uh 2024 and 2025 uh 2025 year so far. So, [7:16] Chair: thank you. I know it was in our packet, but I like to just have it publicly. [7:31] Julia (Staff): Yes. Thank you for pointing that out as well. Thank you. [7:31] Chair: At this time, anyone have any final questions or comments before we move forward? No. Okay. Can I entertain a motion? [7:31] Commissioner Bugai: I'll make a motion to recommend the city council approve the Fredalone Company's smallcale mineral extraction permit for 2026 and 2027 subject to the terms and conditions uh in the attached 2026 2027 draft conditions for mineral extraction. [7:58] Chair: It's been moved by Commissioner Bugai, seconded by Commissioner Rivera. All those in favor, please say I. [7:58] Commissioners: I. [7:58] Chair: Opposed. Motion carries. This item will move forward to city council on December 16th, tenatively on December 16th, but that's when it's planned. That concludes our public hearing section this evening. We have no new business. We will move on to discussion. And first up on our discussion agenda is Anthony for our annual administrative review of small-scale mineral extraction operations. [8:21] Anthony (Staff): Thank you, Madam Chair. As the commission may recall uh with the zoning code update, we uh shifted from an annual renewal of our mineral extraction permits to a bianial renewal. Uh meaning uh half of them are renewed each year. Uh so as we were doing our site tours, uh we thought it would be helpful just to give the commission and uh idea of how things are progressing out there. Um the information will be a lot more high level than what you would typically get uh for a review. Uh but um there are some photos uh involved and uh before and after aerials from this spring and then late fall. So we'll start with our largest operation Dakota Aggregates. Uh just uh you can see some bullets here of um high points as far as their progress goes. Uh the lake expanded by 7 acres uh that's being dredged. Uh they're currently uh stripping 8 acres west of that site. So the lake will continue to expand westward. Um it used to be anchored uh to a specific spot on the shore. It's now being the dredge is now being um moved around the lake on cables similar to how a video camera moves around above the football field. Um so that's kind of how they're pulling it around the lake. Now, um the north mine area, as the commission may recall, had uh recently had some expansion approved. The lease for that northern mine area, uh expires in 2028. Uh they're reclaiming 8 acres on the north mine area and then they're stripping the final 12 acres. This is that area that was above the burm between the the burm that is slowly getting smaller uh and county road 42. I'll go into that a little bit further as we as I share some photos of that site. Uh you can see here the aggregate the recycled aggregate product uh that they sold was 192,000 tons. Uh over 2.1 million tons of material were sold from uh Dakota Aggregate site this past year. This is an aerial from uh earlier in the spring, April of 2025. Uh note the western side of the um lake here also a little bit on the east. Uh as I move forward you'll see how that changes. So it's moved further west. It's also grown a little bit over here on the east. This is the area the 8 acres that'll be is being stripped and uh will continue to be mined as the lake moves west. So, I'm just going to go back and forward once more so you can see the the change from uh the spring to the fall. So, here's in the spring and then here is in the fall. The dredge itself has moved more this way uh to the southern side of the lake. Um this was this photo was from September. We toured the site uh earlier in November. So, this is the lake as it currently exists. Um that uh pipe you can see out here is pulling up um water uh for wash water uh of their aggregate materials and then it's just pumped right back into the the lake itself. Here's that dredge. Uh you can see some of the cables here faintly. Uh these are the ones that move it around the lake to do its dredging. This is that 8 acres on the west side just west of the lake. uh what they do is they strip the top soil, create kind of a burm, they'll strip the clay, then they do their mining, and then once they're done in this area, the top soil will be moved to a different portion of the aggregate area. Um because uh they have to use it for cover elsewhere, but also the lake area is technically considered reclaimed because that is the final uh state of that site. that will be a lake, a permanent lake um that will be developed in the future uh similar to what you would see at Cobblestone Lake in in Apple Valley. That's a former quarry. Uh this is the north mining area here in uh April. You can see the beginning, this area was stripped. You can see how mining is just starting up here. Uh you can see a big pit right here with reclamation starting to happen uh right off of this area. And then here in uh September that mining has extended quite a ways west. This pit area that I had mentioned is fully filled in. Reclamation is occurring here. Uh it will mining will h start continuing further south from this site. All of this land this green here has been reclaimed and turned back over to the university. And also just note here is the high or the middle school. I'm going to go back one. You can see just some foundations and footings. It's uh coming along well. And even uh from this aerial, it's it's progressed quite a bit. So, this is that northern mining area that I mentioned. It's about 50 ft down that it's being mined. So, the sound from the actual mining operation is pretty low. Uh material is placed on the uh conveyor belt and then it is shipped uh to uh the southern area from here. So, there's no trucks hauling. Uh, that's something that stopped quite a while ago. And then this is that northern area. So, I'm going to back up a little bit. This area here is the the northern half of this northern mining area. Uh, you can see here it's been stripped. Uh, they're still working on getting that clay off of there so that they can um uh dig down and start uh uh accessing the aggregate material below there. They've been using the top soil to create a burm along County Road 42. just from a visual uh standpoint. Uh but again, this will also be mined down to a depth of about 50 ft. Um I do just want to note too, the city has received a couple of calls regarding the noise and vibration overnight. Dakota Agrets has a 247 permit. They are allowed to operate overnight. They were actively working to get this area stripped and prepped for mining in the spring. That will be done on December 5th. Uh, and then it will be a lot quieter because there won't be bulldozers doing all that work, especially not as close to County Road 42. Uh, we followed up with the residents. Um, we talked to the operator and gathered that timeline from them. So, um, it that's just an update on that regard. Uh, so moving on to the Schaefer mine here. [15:15] Commissioner Reid: Anthony, just one quick question. at when you had the uh we had the oppen house at Dakota they mentioned the dredging operation and the possibility of extending that south that wouldn't be Rosemont I think if it goes south y but is that is that a realistic plan is that something that's on the radar or is that just— [15:45] Anthony (Staff): so the long-term plan for Dakota aggregates is to mine on the south side of 46 that would be an Empire a city of Empire uh uh regulated um and administered uh mining permit down there but the long-term plan would be to have lake on both sides of 46. Okay, thanks. Um, okay, so this is Schaefer. This is located up Blaine Avenue, uh, sort of across from, uh, Flint Hills Resources back in the woods. This is a site that doesn't see a lot of, um, activity. Uh, staff would note that it seems a lot more graded and and put together than it has in the past. Not that it was ever like out of compliance, but um just seemed a little bit more you could make out where things were put and and um how things were going. This picture on the right shows the active mining area. This is in the far northwest side of the site. Um so this is a zoomed in area. Uh this would be that northwest side of the site. That photo was taken from over here. Um most those all those photos were taken from this this part of the site. But uh zooming forward to today uh you can see that mining has just is progressing in this area. That's where it's been progressing and that's where uh we expect it to continue until they come in with their permit renewal. Max Stinger is another operation off of County Road 42 uh west of Fratalone's Pit. Uh it's the furthest west one closest to Highway 52. Um you can see here the two images. The one on the left is from in April. The one on the right is from uh in November here. Not a whole lot of change. This is a pit that the the construction company itself is using for its own um projects. So very very market driven for them. And then Bolander is the last one here. Um, this one is east of the Danner site and west of the Fratalone site just south of 42. Uh, most of the activity is occurring in the southeast uh side of or corner of this mining operation. You can see some uh roadways that they have going on here. Most of this area or all of this area here has been reclaimed. Um, zooming forward to November, uh, it's a little greener just because it had all the whole growing season to go, but, uh, you can see where that activity has been happening. So, just back and then fourth and this is the it's just progressing east. Um, so we haven't received any calls for Schaefer, Steiner, or Bolander, uh, or heard from the police department that they have any concerns regarding these operations. Um, I'm happy to take any questions the commission might have at this time, but um, you will be seeing a more detailed uh, report on their renewals this time next year. [18:23] Chair: Thanks, Anthony. I appreciate the update since we move to this every other year. It's it's nice to be able to keep in touch with what's going on with them. Does anyone on the commission have any questions or comments? No. [18:39] Chair: Okay. That concludes that discussion item this evening. We will move on to our next discussion item which is the 10-year comprehensive plan update cycle kickoff. Can we believe it's comp plan time again? [18:39] Anthony (Staff): I cannot. Madam chair, I uh I will note to the commission that my start date here was uh February 1st of 2016. So immediately following comp plan kickoff. uh we did have a senior a different senior planner at that time who was doing most of the comp planning work. So I am looking forward to this update cycle to— [18:39] Chair: this is our Christmas gift right kickoff. [19:17] Anthony (Staff): Yeah right exactly. Um uh so just a little background on uh comprehensive plans in the uh metropolitan area. The mun metropolitan land planning act which was enacted in 1976 um requires municipalities within the seven county metro area to uh one create a comprehensive plan and then two update it every 10 years on a uh dennial cycle. Um the the purpose being that the uh the act recognizes that development in one city could have impacts on the regional systems, sewer, uh parks, things like that and that um you know uh all the cities are generally interconnected and so it's trying to manage development in a uh consistent rate and provide uh services for every community. Um the commission probably understands this, but uh wastewater, all of our sewers in the city ultimately go to a Met Council um treatment facility down in Empire. Uh there are regional parks. Um there's transportation needs. Uh there's also um uh an affordability component that the Met Council uh requires cities to um consider and plan for providing housing that would be affordable across the metro area. Um so and that that's going specifically to that final bullet point that plans must be consistent with the Met Council's regional development guide. Each comp plan has required elements. Uh these are listed here before you. Uh cities are allowed to add additional uh chapters and elements. Uh for example, Rosemount had economic competitive competitiveness and uh the city received a grant from the DNR for a resiliency section. Um some new sections that uh were not part of previous plans would be the uh climate uh section. There's uh some greenhouse gas emissions things that need to be taken into account when looking at the type of development the city has. The Met Council's done a good job of putting together some uh handy tools that can model some of that stuff as most planners are not also climate scientists. So the official kickoff to the uh comp plan update cycle is the release of system statements to each municipality within the metropolitan area. Uh the system statement describes changes from the uh previous regional development plan, new requirements, things like that. Um it also includes information about forecasts and affordable housing provision requirements. Uh and then they also describe how the city's systems integrate into the regional system. So, how the city's uh wastewater management system is uh fits in with the system that sends all of our waste down to Empire uh as well as transportation systems and things like that. Uh so, speaking of forecasts here, these tables are are pretty handy. Um you can see here what the population forecast is uh in 2020 and then going forward to 2050, which is what our comprehensive plan uh will be looking towards. our comprehensive plans, while they're updated every 10 years, uh do look forward 20 years into the future. So, you can see here that uh the Met Council is forecasting a population of the city of Rosemont of 38,800. Uh we are giving them a little bit of feedback because we've had some uh land use designations change from um uh to higher density residential. So, that should um add some households and some uh population, but nothing too impactful. That 38,000 has been pretty consistent since I've been here uh with the city. And you can see it also broken down by households and employment numbers as well. As I mentioned uh briefly, there is an affordable housing component that must be considered by each city. Uh this table here gives uh what the Met Council is identifying as our city's share of um affordable units. Uh affordable is defined as uh uh housing that is uh no more than 30% of um a household's income. So for reference, uh the average medium in median income in Rosemont is 127,000 uh dollars a year. So, uh, 30% AMI would be $38,000 a year for the household. Uh, that equates to about $1,60 a month rent. Um, for a 31,000 to 50,000 or or excuse me, 31% 50% AMI, that's about a $1,700 a month rent. Uh so just to give you a little bit of perspective there on what um what kind of housing we're looking at for those and then um housing developers or developers of this uh type of housing uh usually seeks either tax increment financing some tax credits from the county uh to help uh bridge the gap and provide this type of housing for these people. uh but you can see out of the overall total number of uh households that will be coming and added to the population uh the number is uh relatively achievable I would say in my opinion so um there's some next steps in the very beginning stages of the comp planning process will the staff will be meeting with consultants uh for collaboration and assistance on developing our comprehensive plan The last goround uh it was done entirely in-house except for the very technical sections like uh water, wastewater um and transportation. Uh because uh there wasn't a lot of growth between 2008 when the last the the prior comp plan was adopted and when the last one was um uh updated. So, as the commission knows, there's been a lot of changes since the last comp plan was adopted, and our comp plan should be a a lot more uh the the work involved in updating it will be a lot more in-depth. Um so uh in addition to uh talking to consultants about potential collaboration uh we will be developing a communications and engagement strategy uh in addition to just regular uh methods of communication that the city is always doing ongoing through our newsletter, social media posts, things like that. Uh there will be targeted outreach to specific parts of the city that will be seeing growth. specifically the southeast quadrant east of 52 and south of 42. Talking to those property owners, seeing where they see the city um developing out in that that way. Um and then also checking in with our rural residential part of the city, the northwest part of the city, uh to get a uh feel for how they um are feeling for their part of the community as well. Uh so that's kind of where we're at right now. It's very early. Uh but then also uh from a staff side of things, um we're going to be reviewing the uh zoning ordinance, looking at recent development patterns, the units per acre that we've been seeing develop in the city uh so that we can uh meet those requirements for density and affordability in the uh Met Council's uh 2050 plan. So uh with that being said, um happy to have some conversation with you guys. Uh if you have any um thoughts at this point, um this is something that we will be talking about going forward. Uh I don't know, Commissioner Reid, if you were here around the time of the last one. I think it was probably the two of you. Were you here or was it right before your time that we did our last update? [27:28] Commissioner Reid: 2019. [27:28] Anthony (Staff): Okay. So that would have been like right after the last one. So um some familiarity, but uh it will be new for a a lot of you. So, um, yeah, we just wanted to, uh, kind of kick this off with a presentation of what's going on and see if you guys had any initial thoughts or anything like that. [27:52] Commissioner Bugai: Anthony, maybe for those that are are new and and for myself as well, but what it's a lengthy process, so can you give some idea of kind of when the target is to have it completed? [28:23] Anthony (Staff): So, it is due to the Met Council by uh December 31st, 2028, and then they have their period to review it. Um, last time we did ask for an extension. Um, partly because it was a lot of in-house work. Uh, but it is due to the Met Council December 31st of 2020. [28:23] Chair: So, just to put in perspective, it's like a three-year project. It's a long long time going and it'll be here before we know it. [28:23] Anthony (Staff): It will be. It will be. It goes fast. [28:39] Chair: But and then the other comment I would just have the comp plan is on the website still, right? [28:39] Anthony (Staff): Yep. [28:39] Chair: So I don't know, Liz, if maybe it would be helpful just to send it out to everybody. Um it is out there. I you don't want to read the whole thing, but at least you could scroll through the sections. Like I would not encourage you to read I promise I would not go through and read it all. You'll get to read this next one plenty of times. [29:24] Anthony (Staff): Yeah. And madam chair, it is there's a se a website on or a page on the city's website and then it has each chapter is a link. Um the land use chapter is probably the most interesting to the planning commission um just because it does uh talk about our different land use designations and what those mean and and things like that. And um you know the names will probably change a little bit of those land use designations so that they're more consistent with what our um zoning ordinance has for names of different districts. We might not have a business park land use designation. and we'll just change that to an employment land use designation. Um but the it is uh personally my favorite chapter of the comp plan. Um but yeah, it's definitely worth a look. [29:24] Commissioner Reid: Yeah, la last uh go around um one thing I recall is thinking it it would have been nice to have some joint meetings with like utility commission and or the environmental commission kind of hearing the same thing you know as we bring consultants in or we're talking about different sections. Um I think that'd be great if we could have I know some joint meetings with them whether that's our one was it was there alternating Tuesday work session or something or somehow they worked that in? [30:09] Anthony (Staff): Yeah, the second Tuesday work sessions. Yeah, our schedule um had been uh two meetings a month and the first the second Tuesday of the month being uh a work session for the comp plan, reserving it, not always using it, but just kind of trying to keep it available. [30:28] Chair: Yeah. And I think, you know, as you're having consultants, because you're using consultants, if they're coming in to talk to one of the other groups, it might make sense for, like Commissioner Reed said, for us to be part of it at a certain point. I like doesn't I don't know that we have to be there every every step of the way as they work through it, but um certainly it would be helpful because then I feel like we're not getting it after with additional questions. [30:49] Anthony (Staff): Yeah. And certainly when there's um overlap, you know, land use will drive some transportation and land use will drive some um uh wastewater and water supply things or parks. Um there's definitely overlap there because of the primary chapter of the comp plan that's in your purview is the land use. I mean the whole thing is but land use is really where it's— [31:22] Chair: right. The land use is our is our most detailed chapter. But if I remember right, we we hold the public hearing for the comp plan. We we sign off on all of it. Like we approve all of it at the end. So we have to be familiar with all of it, right? To do that, [31:22] Anthony (Staff): Yep. [31:22] Director (Staff): Madam Chair, Commissioner Reid. Um you know, so the other things to think about from a joint meeting perspective. There will be a lot of cross discussion with city council, parks and natural resources, utility commission, um others that all have different pieces of this um update. And as Anthony noted, it's, you know, about a two-year process. So, we're just kicking it off right now now that the system statements are released to all of the cities. Um and then we'll be putting together a request for proposal or an RFP out to the consulting community. So we would expect to onboard a singular kind of overall consultant for it. Um the more technical aspects which Anthony mentioned is more on the engineering side. Often you use a different firm more engineering heavy specific. Sometimes they partner up with the primary consultant that would guide the land use and the rest of the comp plan update. We're still sorting that part out as we look to assemble that and then solicit those proposals and uh bring those before you and then ultimately the city council to award a contract. [32:28] Chair: Okay. And what is the timeline that you're looking to award a contract by? [32:28] Director (Staff): So it'll probably be late this sum uh next summer of 26. [32:28] Chair: Late summer 26. [32:28] Director (Staff): Yep. So generally we've been saying start in earnest late 26. Okay. which then gives us the entirety of 27 and then into 28 in time to meet the Met Council turn-in deadline of December 31st of 28 which then as Anthony said kind of starts their process to review all of the communities within the Twin Cities provide feedback question discussion um back to those cities and then at the end of those two years we expect then to have final adoption and then implementation at that 2030 kind of official date. [33:09] Anthony (Staff): Also, one thing to um uh a reminder and and Commissioner Reid and and Commissioner Kennedy may recall, but the Met Council does put a moratorum on comprehensive plan updates uh after that um during that time period because they just they they're not a they don't have capacity to to review updates while they're also reviewing or I should say amendments a mortorium on amendments uh because they're trying to get the updates reviewed the the comp plans for everybody. So, um what we did last time was bring forward, I believe it was the Amber Fields comp plan amendment. um the um meta site that was a comp plan amendment from egg research to business park and I feel like there was one other thing but there might be a period if um development starts or continues that we'll have to bring forward several that we know are in the pipeline uh that just we haven't received any you know they're still working through it but we're going to have a whole year where we couldn't do a comp plan amendment So [34:24] Chair: and that time period was a whole year where we can't—that moratorium was open about. Yeah. Yeah. I couldn't remember how long it was. Okay. [34:24] Director (Staff): Yeah. Madam chair. So then it really encourages or requires us to engage early on with a lot of those land owners that may be considering development or some other future plans for their property to either accelerate them or have additional dialogue with Met Council because as you can anticipate, it is a challenging situation for active growth communities to be in to just say, you know, we're we're going going oh we got to wait a year. Um which development often doesn't work that way with contracts, purchase agreements, that that type of stuff. So, [35:12] Commissioner Arnab: Okay. Any other questions from the commission? When you guys have a consultant brought on, do they interact with the uh citizens and try to get input and feedback from them directly? [35:12] Anthony (Staff): So, um when when the city uh looks at consultants and talks about contracts and things like that, uh there's a level of engagement. you know what is our budget? Does it include engagement? Is is engagement something that we are capable of doing our own and and we can we can save that money for them to do more of the technical work and and and things. So, uh it's an option. Um but it's also uh something that the city's good at inhouse as well. Um and we've we've um felt pretty comfortable taking that on in the past. [35:53] Director (Staff): That'll certainly be part of the selection process with a consultant is how robust and you know how you can kind of throttle that budget up and down for them doing a lot of the engagement a lot of engagement internal a hybrid how they see that as a part of their their proposal which will help us as a city select the firm that's best suited for the plan that we would like to move forward with. [36:12] Chair: Great. Good question. Any other questions? No. Okay. Thank you. So, starts the 2050 comprehensive plan. Um, our last item in our discussion section this evening is our 2026 calendar. [36:32] Liz (Staff): Liz a mic on so you all can hear me. But, um, that was just a draft of the 2026 calendar. if anybody has any big um issues with it, but that's kind of what we're thinking for 2026. So, thought we'd get ahead of that. [36:51] Chair: And so, do you want to— [36:51] Liz (Staff): I was just going to say you can see that there's two deviations from our normal um fourth Tuesday. One going to be in March obviously because of the um school district's spring break. So, that's moved up a week on that Monday, which is pretty typical that we see each year. And then the other one that we wanted to more discuss to see what the commission felt for would be December. Um for 2026, Christmas does fall on a Friday. Uh Christmas Eve is on that Thursday. So it's up to you if you'd want to do that fourth Tuesday, which is the 22nd, or if the commission would want to do the day before, which would be on Monday the 21st. Um does not have to be decided today, but just kind of keep that in mind. Um, we do want to get this um final draft out I'd say before the end of the year. So, [37:43] Chair: did or the week before? I had the 21st or 22nd. Yeah. [38:05] Liz (Staff): She didn't give us the week before option. No, I didn't. Unless you run into council meeting, right? Yeah. And because of where Christmas felt or fel felt during the week, I thought Monday or Tuesday would be the best or we thought that that'd be the best option. So, yeah, because council meetings are on Tuesdays as well, right? So their their meeting is the 15th. [38:21] Chair: Yep. So because like this year it's the Monday before and if we followed the same pattern next year it would be on the 14th of December and that's extremely early. Right. Right. Yeah. This year it's—it's 22nd. It's the Monday correct before Christmas. That Yeah. Um who Do we have folks I know we've got some folks that weren't going to be here that Monday the 22nd for our next one? [38:40] Commissioners: I'm not. Yes. Yes. I'll be here. You'll be here. Yep. I'll be here. I'll be here. I'll be here. I do not think I will be here. [38:57] Chair: We need four. So, one, two, three. We've got three of us for sure. And then we got Ellis possibly. I'm just wondering if we like if we're having problems with that week this year putting I know Christmas is a day later, but if if we see conflicts with that week this year that we just might want to keep that in mind and maybe like is it an option to like say we pick the 21st or 22nd and we maybe do a pulse check in like August, September and if we are running short at that time maybe then we look at an option to move it up. [39:58] Liz (Staff): If we could do that, that'd be great. Yeah, I think it's much better— [39:58] Chair: because I think it's it's super hard to know just from my perspective if like I don't plan to be gone that that whole week before, but sometimes you know if you go on a trip or you do anything sometimes people would take the whole week off to do stuff. So, um we could tentatively choose a day and then all like you had mentioned, you know, in halfway through the year, summertime, we can re-evaluate, but maybe we could just pick a day right now. and then re-evaluate mid 2026. [40:27] Staff: Okay. And then even after tonight, between now and our next meeting, if you know, I don't even know what my plans are a year from now. But everybody can go back and start to be thinking about that and come prepared to the next meeting or email Liz or any of us to just to say, "Yep, I checked. That's not going to work." And then we'll at least know because we do want to make sure that we can relatively be certain that we'll have a quorum. So, four of you present at any of our scheduled meetings. [40:27] Chair: Right. So, yes, I think um we should decide it next meeting. So, if you're not going to be here and you've got a preference on Monday versus Tuesday for 2026, email Liz. Is that okay, Liz? That works. Sorry. Email Liz. Um even if you are going to be here, if you want to let Liz know ahead of time if you've got a preference or not, that would be helpful. And then we can make a decision for 2026 at our next meeting. Um, and then speaking of our next meeting, it appears we are very tight on a quorum. So, um, Arnab, when you know for sure, if you can let Liz know. And same thing, Commissioner Beer. [41:14] Commissioner Beer: You're gone. Okay. So, we've got— [41:14] Chair: I will be here. Bugai, Reed, Kenneder, and then Arnab, when do you know when would you be able to commit? [41:14] Commissioner Arnab: No, I I can commit right now. I flight, I'm coming back on the morning. So if something happens with the flight then I cannot on the way. So a domestic flight. Well it's coming from outside. Okay. So so greater chance right like I'm thinking a domestic flight like crew flight is domestic. It's coming from Miami but been a cruise so I don't know if the cruise will right. Right. Many different things can happen. So [41:46] Chair: yep. But you know that morning. So yeah. So we might have to pivot. Um and then can we check with Ellis to see? I think he's not here because it's a Monday and he's typically can't do those Monday meetings because he has another commitment. We'll follow up with him individually just just to confirm. So we are super tight. [42:04] Commissioner Rivera: Um so for next year the options is still between the Monday and the Tuesday or are we considering the week before? [42:04] Chair: a Monday or Tuesday is what is what they prefer to go with because otherwise it's if we move it the week before, we'd have to do it on the Monday the 14th, which makes it super tight for developers and for um them to get stuff in submitted for the meeting. Um and then we'll re we'll check in late summer to see how people are doing. Yeah. So, the options the options at this time for 2026 are either the Monday or the Tuesday. Um the 21st or 22nd. Okay. Does that sound good? Yep. Liz. Okay. She's shaking her head. Sounds good. Um just a reminder, our next meeting is December 22nd. Um, and so if you aren't going to be here, Liz heard tonight for most people. So, we've got that um, covered. And then you can see in the calendar the next two meetings um, January 27th and February 24th. Any other discussion items, comments, questions from the commissioners or staff? [43:13] Commissioners: Nothing. [43:13] Chair: Okay. Well, with that, I will adjourn the meeting. Meeting adjourned. [43:43] Speaker 1: Hey, hey hey.