[0:01] Mayor Jim Michalski: i'd like to welcome everyone to the regular meeting of the moose lake city council for wednesday august 12 2020 and i'd like to start with a pledge allegiance please pledge allegiance to the flag of the united states of america and through the republic for which it stands one nation under god indivisible with liberty and justice for all like to thank everyone that's here today [Music] and the first item is the agenda but we do have one edition under new business [0:48] Ellissa Owens: six this would be uh letter p cip rally [1:05] Mayor Jim Michalski: are there any other additions or changes [Music] hearing none do i have a motion to accept the agenda so you have a second all in favor say aye aye opposed motion carried under the consent agenda we have uh two way minutes cindy anything katie i dropped the ball there so that's something i just haven't got caught up on so i'm nothing for that section very good under 2b financial reports we have number one the city accounts payable for july 2020. number two is the city financial statements for july 2020 [1:52] Mayor Jim Michalski: and three the liquor store profit loss statement for july 2020. any questions comments uh the big the big couple things is we got our first um uh property tax deposit and we got our cares money both from the beginning of uh the beginning of july and then our lga so we've got some bigger amounts of money in the beginning maybe you could explain what you do know about the cares for the council [2:40] Ellissa Owens: um so not a lot because um it seems like the federal government um well the state dispersed the money for the cares act um and the federal government to this day still hasn't really given clear guidelines on what we can use it for which is why i haven't really brought it up because i don't they don't know what we can use it on um and so it's just a bit frustrating every day something different so i'm attending webinars from the league of minnesota cities um and trying to put together some sort of a plan which hopefully soon i'll i'll have something concrete to tell you they i mean doug can attest they it changes every single day what you can and cannot spend it on so yeah thank you more to come for everybody and [3:26] Ellissa Owens: we do have to have it spent by september uh november 15th or november 15th excuse me so there is time yet no there are no questions i have a motion to accept the financial reports any questions are you done all in favor say aye all right the poll is saying motion carried will move us down to public comment this time reserved for comments from the public on matters not listed on the agenda please keep your comments to three minutes here's we have now thank you before we [4:11] Mayor Jim Michalski: get into the departmental reports we do have a guest here um dougie who will present to us our exit audit interview so i'd like him to go first and then we'll jump back into the department reports and doug then exit and appreciate that all right can everybody hear me okay cool i am doug host i'm a principal with clifton larson and we got two options one is we can go through this pretty colored powerpoint or we can go through the 100 pages that you're finding at those days i think we'll go through the powerpoint um the audit's done and at the end of each audit we would like to present to the council you know the results of the audit and the [4:58] Doug Host: testing that we've done and we do that with this powerpoint so we'll jump right in on page two it's just the agenda i'll give a little introduction on the audit team that worked on your audit there's some required communications that i have to do based on audit standards i'll let you know the results of our testing of the city's internal controls and the legal compliance with state statutes and then we'll analyze the financial results of the city for 2019 and summarize it so with that slide three um we list out the the team that worked on your audit and this was my ninth year working on the city audit danny locke the senior on the job has actually been on for seven years uh christa eric beck and drew [5:45] Doug Host: so four of the six people have been on the autumn before and that definitely helps with continuity and understanding the city operations but it's always good to get a few new set of eyes on there as well so we think it's a nice mix page for the required communications audit standards tell us what we need to test and what we need to report and part of the reporting thing is there you should have the the council members should have a three or four page staple letter it's very boilerplate now i'll summarize it in one minute if you don't want to read all four pages but one is it lays out what our responsibility is when we do an audit and that's to issue an opinion on your financial statements as to whether or not they are materially correct and we issued a clean opinion that's good [6:32] Doug Host: if we have disagreements with management when we do the audit we're required to communicate that to you and under report if we have difficulties in performing the audit where we try to communicate that to you and get another report not even covet 19 could stop the audit process from getting done so uh there was many times i was working from home and uh working with katie and you had a little bit of turnover in staff here going on as well during the audit process and there are many times i was sitting at home and reviewing work and we're making progress on the audits yours and all the other ones on the principal on and there's a couple times i caught myself or i'm reviewing at my computer and i [7:17] Doug Host: just shake my head if you've ever done this i can't believe this is happening i mean we're moving the other forward we're getting stuff done the clients are just being awesome at doing things differently for the audit right because normally we're sitting there and taking up space we had to do it all remotely this time so i'm reviewing the work that our staff have done and the others i just i catch myself shaking my head no in a good way so i just want to thank katie and everybody for being so cooperative and allowing us to get the audit done and you know the auto was completed by june 30th the deadline um just barely apparently but considering [8:04] Doug Host: all the other factors that were going on i call that a win and uh um i talked to a lot of other people in our firm across the country we have offices all over the country and i talked to uh just recently two days ago i talked to an old co-worker in wisconsin and they're like yeah we can't get no work done with the you know the cities and counties and everybody being shut down for so long the audits all came to a standstill and i was like i didn't and uh how come i don't know i think i just got great clients so i i again thank you for going above and beyond to allow the audit to still get completed we we really appreciate it [8:50] Doug Host: so page five the auto standards require us to look at your internal controls over receding and disbursements and report the results of that and these are the same as we've had for a few years and they're common for cities your size but if you know probably about segregation of duties and it's in every report we're just required to remind you so now you're reminded um the urine closing procedures we just ended up making a few audit adjustments for financial presentation purposes we're required to communicate that to you and then about five six years ago there was a new standard that said hey if your auditors help put your bowel financial statements together we're required to let the council know [9:37] Doug Host: that's what the third item is so all very common uh required communications nothing to really get worked up over page six there's a category of these required communications called significant deficiencies and happy to report for 2019 and 2018 we have another report for the city of slate so that's good news more good news is on its way we're also required to test the city's compliance with a whole bunch of different state statutes over deposits and investments disbursements contracting everything under the sun we did all our testing no items to report so no material non-compliance issues none in 19 none last year either so [10:25] Doug Host: all is good any questions so far otherwise we'll switch to the financial piece on page eight this is a chart of the city's net position or you could think about it if it was a personal business or something it's like net worth the difference between assets and liabilities right and for the year the gap between assets and liabilities for the city got 1.4 million bigger which is a good thing you like to have net worth in that position so what does that tell me in an instant it's pretty good year for the city so yeah about a 1.5 million dollar increase for 2019. there's some other metrics [11:13] Doug Host: that we look at to see how the city is doing financially and in your general fund we we do a little bit of analysis here on slide nine you know you have fund balance levels and for the year the general funds total fund balance went up about 260 000 last year is just shy of 1.5 million um how does that happen more revenues less expenses those are pretty much the only two things that can fluctuate so in 19 with whatever mixture that was it increased your research your total thumb balance by about 260 000 flat balance is one big bucket and in that bucket there's different pieces of it and the main piece is called [12:00] Doug Host: unassigned this means there's no strings attached to it by state statute or grant so the unassigned fund balance which is available for spending increased about 12 000 for the year it ended the year just shy of 1.5 million so the last metric i've talked about here for the general fund is many times i get question the question asked how much reserve should we have and there is no rule no law or anything but many national organizations the state auditor's office have basically used a threshold of no less than three to five months is a good question personal finances i think they always say you should have at least two months of your salaries insane same concept but [12:47] Doug Host: for the city when we measure that out for the general fund we come up with about eight and three-quarter months of reserves in the general fund so that is above the recommended minimum of 3.5 months or three to five months so you have the general fund sitting good financially it's stable if you look at the chart it's a little bit of a v but all those numbers have been consistently over five months that's good then you run into a pandemic how's that going to impact the funding that the city receives it's all the more important to have sufficient reserve so as we're moving through this pandemic [13:33] Doug Host: you've positioned yourselves to be able to weather that storm for the virus a little bit better than some cities that are running really really thin on their reserves so jennifer had a good year overall your governmental funds this would include on page 10. we look at where the revenues are coming from and basically we compare 18 and 19 and taxes and igr igr stands for inter-governmental revenues that's grant that's the grants that's the lga and basically for the year city-wide the revenues in your governmental funds were up about 67 000 [14:18] Doug Host: the tax revenues and special assessment revenues were up about 102 000 two big components of that i think you bumped up the levy probably no bump up in that so most of its sales tax your tax base went up her tax base went up okay which still accounts for some of that increase but then i do think sales tax collections were off about forty thousand two for the year i think we collected all year i think we did collect all year in 18. because it didn't start right away this is the first full year got it yep so governmental funds a little little bump up in revenues page 11 is the expenditures those actually decreased about 131 [15:03] Doug Host: 000 for the year and one big big difference here in 18 you had lots of expenditures yet for the flood and that capital outlay related didn't really have those same kinds of expenditures in 19 so we expected those expenditures to go down we did that as part of our audit planning process reading the minutes interviews et cetera as all part of the audit testing and it came in regularly expected so um yeah so overall the governmental funds revenues up a bit expenditure is down a bit when that happens that's gonna bump up your reserves a little bit like that first chart we went over page 12. [15:44] Doug Host: we also as part of the audit make sure that all the debt payments that the city owed in the year they're big expenditures and made sure that they were made according to repayment schedules and they were so for the geo bond there was a decrease of 217 000 in 2019 uh there's a capital lease i can't remember if that's for a copier or a vehicle or something but that's just about all paid off now and then the compensated absences which is the unused vacation vested sick leave and comp time that all the city employees have that decreased a little bit so not real significantly though 13 the city also has what's called proprietary funds or enterprise funds [16:30] Doug Host: the liquor store water motor vehicles and here we looked at there's some debt associated with those funds we made sure those payments were made the revenue notes saw decrease or paid off of about 460 000 for the year and the g.o bonds was about 410 000 so all total your enterprise funds long-term liabilities or debt decreased a million dollars for the year its bottom the grand total bottom line also bumped up about a million for the year so paid off a lot of debt in the net worth the net position still bumped up so a good year for your proprietary funds as well the next few slides we look at uh the [17:16] Doug Host: individual uh enterprise funds the liquor store uh we audited their revenues their expenses we saw an increase of 31 000 in their revenues from 18 to 19. the expenses there is a typo here it should say actually decreased about 59 000 for the year and just for clarification purposes that legend on this chart it looks like the net revenues might be red and the expense is green but that's actually not the case the green bars are revenues the red is expensive so it's just a little hard to see there page 15 we also look at the gross profit percentage for the liquor store [18:02] Doug Host: or it looks like they've been dropping over the last five years yes they have but they've really only gone from a gross profit percentage of 32.6 down to 30.2 2.4 percent over five years not that much but the way we got this chart set up it looks like it's kind of a pretty dramatic drop but you know very good years um operating income was up about a hundred thousand um some of this was the net pension liability i don't know if you can remember but we gotta report on your financial statements the unfunded pension liability that sits at para and they hire an actuary [18:48] Doug Host: to calculate this what portion is the cities well the liquor store piece itself they changed some of the assumptions that the the actuaries were using well that ended up reducing the expense paper expenses you're not writing a checkout for it but reduce the paper expenses for the liquor store fun 50 000 so from regular operations had operating income of 50 000 but for this external financial reporting it looked like a hundred thousand but just know that 50 000 of that i hate to say it's mythical or it's not real but it just exists in this actuary world if that helps um the next page page 16 [19:35] Doug Host: the sewer fund revenues were up about 23 000 for the year expenses were up about 183 000 so for for the last five years now the expenses in the sewer fund been exceeding the revenues on page 17 the water fund a little bit of the reverse happening all five years there um the revenues have well 19 was the first year where that expenditure is actually exceeded revenue so yes pretty much just a flip-flop but overall the revenues were up just slightly about two grand in the water fund and expenses were up about 45 grand motor vehicle page 18 revenues were up about 65 000 for the [20:22] Doug Host: year expenses were up about 33 000 they're both up pretty significant when you're talking only about 150 000 for prior few years that may not have anything to do with mnlars or anything they yes and they also got a filing fee increase uh at some point in 2019 i can't remember when so we've been easier than so again kind of expected based on some of the factors that were happening during the year and then the electric fund uh it's relevant operating revenues were up about 25 grand their operating expenses decreased a lot eight hundred thousand from eighteen to nineteen and biggest driver of that [21:08] Doug Host: uh in water and light commission is audited separately but the biggest driver now is they change the vendors where they're purchasing the power from at big savings on the expense side so five years in a row where the electric fund has revenues in excess of expenses so to summarize it in general moose lakes general fund has a strong fund balance it's steady included in the audited financial statements is a budget to actual comparison i know as a council the budget's a really important thing and it is but the audit standards say we don't audit it but we look at it and it's included in your report but we say we didn't audit it um we a [21:54] Doug Host: lot of pieces of about it's not covered by our opinion but for the year general fund came in 170 7 000 over budget uh on expenditures and about 257 000 over budget on the revenues there's increase in the intergovernmental revenues and charges for services last year the liquor liquor store fund actually had negative net position net worth at the end of the year based on current year activity that's now positive so that's a good thing and again to just it's a good year for the city governmental funds enterprise funds a couple things we're required to [22:39] Doug Host: communicate about segregation of duties and the clerical function they're pretty normal so with that i got time for questions questions [23:04] Mayor Jim Michalski: thanks again thank you good job katie thank you it's over you passed yeah yeah we [23:26] Mayor Jim Michalski: oh thank you very much all right um moving back into the agenda um we have finished number three we'll move on to number four departmental reports the police chief department report for july 2020 [23:30] Officer Darren: mayor members of the council let's kind of paraphrase something this year so for the month of july we had 334 calls i believe last month we were in the 270 range so it's increased a little bit but again some of that is that extra patrol stuff we've talked about before which over this past month that's kind of come to benefit us by having the officers do that we had a minor issue at the campground on a complaint and we looked at back at what the officers were doing we had made six trips through that campground that day four of them every hour at you know from 12 30 1 30 2 30 3 30 in the morning when the complaints were happening so we had a pretty good gauge of actually what went on there and you know who was talked to so that's probably a little bit for that you know the increase on that we spent four hours at on msop calls and another two and a half for the department of corrections for ecrc um and due to the high number of the atv complaints and after the last council meeting we did set up a saturation of giving more enforcement on the atv traffic they made about the dnr and our agency together went outward and stopped approximately 30 atvs on one saturday and wrote over a dozen citations [24:58] Officer Darren: for different things and off of that we've had a meeting katie and phil myself the dnr we met with the two different atv clubs and we're trying to move forward with that to respect the business owners that are here that you know we wanted to get that message that um they're welcome here we want them to be here but yet you're gonna have to abide by the laws the state statutes and some of our city ordinances and which brings us to another point of moving those city ordinances up to date um as like we were with the other policy stuff so it's all moving forward but i think we had a really good meeting with the atv clubs and uh you know we've got some avenues that we're going to work both on the education piece and some other things that we can possibly change in the future which will involve probably everybody you know here when we get closer to that but we're gonna have a few more meetings [25:43] Officer Darren: coming up um as we go into the fall here so that we get some things put into place um and we're still getting more and more feedback from different people in the area and after talking with the two different atv clubs and the dnr moose lake is probably the largest hub for atv traffic in the county so it is they're coming in from everywhere and again with the coronavirus and everybody getting out to do things it's when you talk to the atv clubs they also agree that we got hit so hard with so many people coming in here where the enforcement piece wasn't there or we weren't set up to handle that amount so i think we're going in the right direction and i think we're getting everybody to the table to you know get that piece and put it in place but again it's a balance you know we wanted to be here we need to respect the people that live here but then the businesses you know we have to work with them to make sure that [26:30] Officer Darren: they're looked after as well as far as um self-initiated calls it let you know we had 121 this month and the last month we were at 79. we had 66 traffic stops uh 72 last month now there's an increase in the community engagement which i told you i'd like to see that go up as well we had 19 this month and we only have three last month so that's going to increase but then part of that too could be a little bit misleading because we're looking at how it's coded so if we're going to go and do a vehicle unlocked for somebody that's a community you know service or engagement with somebody like that so it's going to get quoted that way but um we're getting involved in a few more things and we're trying to be accurate on you know what the officers are signing out as so i try to go and review through when we get the totals and kind of break them down for you guys so you kind of see where things [27:17] Officer Darren: you know are at but otherwise as far as uh we went down and assisted other agencies we had 16 this month and we had 26 last month calls for service almost right on again we had 94 that we actually were called to respond to in 93 the previous month so if you go back onto the pie chart that i gave you you kind of see the breakdown again we have the three big categories that are almost always equal you know we have a little bit more in medicals and as far as community engagement's gone up otherwise it's always the calls for service extra patrol and then the traffic stops make up the you know our calls for service for the bulk of it but um other than that we've been moving forward with the lexical projects taking up a little bit of my time i have to [28:02] Officer Darren: spend at least one day a week a good portion of the day going through getting these policies to me and i work with a representative and you know there's federal state and then discretionary other ones that i have to make sure what gets changed and what doesn't and then i kick it back to them and we're getting those i went through 13 of them this week so we're starting to get those things pushed into the system and we'll start getting that program moving forward so it's going to probably take another good month or so to get things on board like we said earlier the county's had it for a couple years and they haven't even implemented any of it yet um and so i know they've got them they've been working on it they're just waiting to push it out but i think we're in a position that it needs to get out early so i'm putting the bulk of my time on that kind of stuff right now to get it up and you know moving so other than that i don't know if you guys have any questions for me but uh maybe just give an update on the [28:50] Ellissa Owens: applicants for the position part-time position we had and what you guys have done so far right i think we've had seven yeah seven applicants um we're gonna start uh calling people this week to set up uh some interview times um i think we're probably yeah just trying to coordinate uh who from the personnel committee is going to be there so we can coordinate schedules accordingly but yeah i think hopefully we'll interview the last week of august so yeah so it's kind of moving forward in that and i think we have some good qualified people that put in so it was nice to see you know it's i never know with a part-time position but i think we have some good people to pick from yeah i was a strong applicant well i was impressed yeah that's great right chris your [29:36] Mayor Jim Michalski: latest on on the police or do you want to be the one to sit on your interview oh yes i would like to okay so your three would make sense would be the three that would do the interview interviews then all right great great yeah so we'll just continue to work and we'll get those out we were just talking about today again and we went through the applicants earlier this week so we'll get those set up and move forward good job all right thank you appreciate it thank you guys thank you thank you public works superintendent report phil mr rumors of the council um august was uh i'm sorry july july july july summer's going by way too fast we don't want to go buy anything holy cow um july was good [30:21] Phil Entner: july gave us a lot of time to catch up on a lot of things it was awesome and then it rained last weekend so um but yeah anyway regardless water department there's not a whole lot to talk about the water department a couple things we're going to talk about later um i think we distributed 4.8 million gallons drinking water the month of uh july and uh hopefully after that we'll be talking about water apartment like crane i sure hope we are so sewer department uh collect 11.5 million gallons of waste water in a month of maine treatment system is uh it's uh it's doing well um i'm going to talk about the landing in a second but i can't say enough about that but as far as the ponzi treatment system that's all doing well everything's looking fine um we're going to be getting geared up [31:06] Phil Entner: here for discharging here in about another month so um things are looking good they have a few technical difficulties to work out with some of the mixers but that's just everyday wear and tear kind of thing um okay so here we go sewer landing that's huge it is unbelievable i strongly suggest we discuss this at our budget meeting coming up here that whatever day we set that for yeah yeah we got to do more of that that's huge um our ini is it's coming from the initial event and then also from the river in the lake so historically we would see a huge rain event i and i flows gold through the roof they stay through the roof [31:52] Phil Entner: for days and they fall as that river in that lake will fall we had yeah i mean saturday night friday night sorry saturday morning we had i had looked and uh we had we had uh treated about a 1.5 million gallons of wastewater that's a lot we're about 350 average so i mean it's way way big right four days later now we're back down to about 600 000 for the day where we were we would still be well over 1.2 million 1.3 million four or five sometimes over a week later it's huge my biggest concern now is our strength of our wastewater is going to go through the roof because we don't have the dilution that's there and we might be spending money starting to decommission some ponds if we [32:38] Phil Entner: get to that battle point i don't think we will but we seriously need to consider doing more of this so don't forget to talk about it i'm sure i won't forget but in case i do um yeah and then sewer department as well here um yeah we got a man we'll talk about a little later as well street department potable failing once a month anyone has a pothole i had i had a guy tell me the other day when are you gonna fill that pothole it's like you know didn't even know it was there you know i i apologize no problem the next time we run around we'll fill it no problem but we don't get on every street every day we i don't even get on every street every month i should but i don't um i mean it's possible i mean it was small i mean it was 68 inches in [33:24] Phil Entner: diameter but i mean it was turned out it was on private property so that's why it never got failed um but which is fine we got everything taken care of but yeah if you have you have a concern reach out to me reach out to any of the public works crew city hall katie daring i mean we're darren and i are starting to work really close together um katie as well just just tell somebody i mean we'll gladly listen help you out do our job whatever it takes just do whatever we got to do so street department as well yeah we had some washouts everyone saw the boat landing that had never happened before it's fixed we can get back on it it's fine lake is up um but yeah the last the last three days here we've hauled gravel and graded roads and filled goals and put things back to where it was supposed to be in the first place [34:10] Mayor Jim Michalski: i said i haven't seen much of you no nope i'm pretty busy pretty busy so uh cemetery's uh busy as well um that place looks amazing that my that's yeah he's doing one heck of a good job up there so very proud of him um the great feeling thing we talked about with uh the cemetery board uh katie myself i think ted you and i might have talked a little bit about it we were going to take advantage of cip for that so we're just going to have to see what happens here in the new future with that um but worst case we'll get to it sooner or later or whenever we get to it um but it's just one more thing in the list we're busy we're hanging in there doing our thing summer's almost over that's all i got so any questions yeah do you think it's that same line that we did [34:56] Douglas Juntunen: put in that uh great material i think that same line farther towards the city as has all that infiltration yet yep same same line i don't think we're gonna see any i mean we have some huge changes already but i think we're gonna go zero to a hundred as soon as we get above the elevation away and after that i don't think we're gonna see a whole lot i really don't because but i would how much more do we have left you know coming down there's and that is 90 years old yes from what i've been told 81 so my manholes are the same they're brick and no [35:49] Phil Entner: what we have done and what we did do huge awesome awesome improvement for the city moose lake that's great it is can't say enough about it it's nice to see like a tangible yes it is it's very tough when you spend 100 some thousand dollars and nobody can see it i mean it's very difficult i mean it's really easy to see it when you're laying down a new piece of black dot and everybody gets a nice fancy street to drive one that's wonderful when you can't see a voice it's a tough check to write and it's tough for people to understand for us and the downfall with this as well we won't have any real good numbers to what this is doing a year two years down the road to compare them but just what i'm seeing just on a day-to-day through [36:34] Douglas Juntunen: he's got two other things that stop science are we watching stop signs and start replacing them as they age and are we supposed to be putting out a new type reflective type so i'm hoping darren's going to help me with this one well i mean there are other regulations where they have to be that certain size and type for you know the different signs you know whether it's a regulatory sign or something else it's funny you say that just today i noticed a few of the stop signs that were really faded or really pitted bad that you need to replace them so it probably is this is i don't know if the city or who in the city if does our signs we do you guys do our sign budget's already gone it is it is yeah um because yeah they are regulated on how what the sizes are what [37:20] Officer Darren: they have to be and what the changes are so but yeah there's something you know one of the things too when i'm going around because you know you guys got plenty on your plate i can make notes of those that we need that are or whether it's trimming or whatever around them um for you guys to take a look at but yeah there are i noticed on that yeah that's the big one and i know we we have stuff that aren't even i don't know it's like at all they're they're just faded they're they're very popular they should be replacing public safety and i don't care about the budget when it comes to that we need to not have someone get help since our audit turned out too good we could put a little bit of money in there you know but i don't want to blow it on twenty two no i'm just kidding i wanna enjoy my lazy bear when you're going back right there [38:05] Douglas Juntunen: yeah well expensive are there a couple hundred assigned no they're not that much um okay if they're faded aren't they optional no okay like 60 65 bucks a few years i can get a quote didn't provide to the next council meeting i can get a list of like about 10 20 whatever we should do and just kind of see what what we have for money and what you guys want to do doesn't that fall underneath your department just if they're bad and fix them yeah but i only got like a certain amount well just yeah that was just i'll just do it you want me to do them i'll just do it i would like you to do it because i'm probably going to want someone to get hurt they'll be done we won't do them all but we'll do it [38:56] Officer Darren: that's the same place we had the ballard issue with the ballers getting knocked over and people getting stuck on the curb and it was kind of that corner exactly so yeah i just had one complaint on the corner and it had to be right at my house fifth street in hickory yep and this isn't me but there's uh um and it was by people in an atv after we hit them so hard i got a complaint from them that there's they hit a um it must have been all mud and water because there's no i think that in the last couple years of plowing it the road is so bad it's peeled all the tar off it's just dirt there your your intersection that one's that one's really tough it must be about 10 by 10 now that whole [39:43] Mayor Jim Michalski: area there's no there's any tar in it i just want to make sure that got on the budget for this next year because i'm sure or maybe what we could do is when the people are up patching from that uh storm that was my plan was to try to piggyback it because we're gonna get the chance price that way yeah for sure and you're thinking this will come again you know yeah you better look at it it's filled up with sand now from this last storm and uh i can all right there the couple that hit it and they drive everywhere of course i think they wanted to put a complaint into which is find that's good they have a right to [40:31] Mayor Jim Michalski: so that was it but thanks for a great job great job on a boat landing placid onto the guys that's turned on nice it should hold up so hopefully until it rains again thank you under 4c technology library report excuse me um i don't have anything for technology uh do you have anything for the library or wasn't anything very major okay i didn't think so i've got a little bit uh technology wise uh we've got that email set up for the moosehorn project and actually i've been getting pretty good response of people sending things in so uh shelby's been working on some of that in [41:16] Walter Lower III: the library and uh bill bill's uh saying that he's got to pull back a little bit with the kovitz things but we're hoping on keeping him uh in the loop to uh to keep things moving on that and uh shelby also has the idea of getting kind of a trivia trivia kind of going on on the uh on the channel so we've got a few things in the works i'm still in the process of uploading programming i think i got about oh 60 programs uploaded right now i'd like to get about 75.80 before we do the switch over so at least we've got some contact to our content to fall back on with the high school league deciding to ixnay the fall sports uh probably what i'll do is pull some of uh [42:03] Walter Lower III: just like all the networks are doing pulling some previous seasons uh content uh to at least be able to have some high school sports on there so i think i'll do the same thing especially now at the upcoming football season pull some of last year's uh games and things and maybe some highlights of the years past or something like that so that'd be great yeah thank you yep any questions council thank you very much moving on to uh 4c engineer report katie so on um i know your guys doesn't have page numbers so i apologize for that um so some of the stuff we're gonna be talking about later but i'm just gonna hit some of the [42:49] Ellissa Owens: higher points um trunk highway 73 trail um i presented on behalf of the city for the lccmr grant for some reason i read that we should hear by the 13th which i mean one day after our city council meeting on whether we got that or not so i'm hoping i'm hoping realistically like in about a week i should know whether we got that a portion of that or didn't get it at all they gave me some really good feedback though so i'm hopeful that we got that some other things we will have to talk about uh some easements with um some property owners um that about the the trail um [43:37] Ellissa Owens: we got our test results back for the wells three and four and the test results came back better than the initial test results so that's good um that's moving right along there's stuff later on in our agenda for that i don't think i have anything else the big thing is that lcccmr that was for 330 000 i think the total package it seems like every time you add a year to these it goes up a hundred thousand we're at i think 1.3 yeah right it's a little less than 1.3 and and part of why we've not moved had made more progress with it as [44:22] Ellissa Owens: we're playing a funding game of um some of the funds expire in july of 2021 some some we have two years to spend so we're just we're trying to utilize everything we've received but still trying to close that gap of about the 330 000 so we're just trying to do it as smart and strategically as possible so i'm working pretty closely with the engineers on that um and we are getting closer so yeah you do have uh 160 000 that is solid first so if we get this grant the whole trail is paid for which would be huge i can't even explain how excited i was when i got the call that we got an interview for this grant [45:08] Ellissa Owens: i just kind of thought it was never going to happen like how could we possibly and then i got i i was so excited so this is huge did we mention last month on the 100 000 for the bypass trail 150. i can't remember if that was brought up we did get the money for it yeah so part so part of that is they estimated it at right around 200 000 i believe so 15 000 of that will come out of general fund some of the money that doug was talking about um so some of that will come out of that but fifty thousand dollars for a brand new paint trail so that's huge for us to another we've been really lucky with our grants so far so yeah yeah thank you [45:55] Mayor Jim Michalski: thanks for presenting yeah it was i never done it before and normally you go down to the capitol and do it and and matt said you do it in a dungeon and whatever so it was weird to do it over a zoom meeting but it actually was it was probably better that way because then you don't have people staring right at you but it was it was good it went really well the way they do that they only allow one person to speak yep so whoever presents it has to have everything down so matt was texting you you're gonna do great if you ask any questions i'll text you so it was yeah and then you did right now yeah it was great it was it actually went very well great thank you [46:42] Mayor Jim Michalski: number 4e chamber of commerce updates allison's here you're great yes hi um i'm allison jones i was here a few months ago when i first started and that was back in august so that was more than a few months ago i guess a year ago um and last few months have been pretty crazy um we created a covid support fund for our local chamber businesses and with that since uh i would say probably april we've been able to give out roughly thirty two thousand dollars worth of uh grants uh to our chamber members um and also uh purchasing gift cards uh from them and then reselling them at a discount to the community [47:27] Allison Jones: so that was pretty exciting we were able to have our recent nine and dine golf event on july 31st i don't golf so i don't know any of the rules but sun was out it seemed really fun and it was a lot of fun we were able to raise about 9 000 for the chamber with that unfortunately we had to cancel our triathlon fourth of july festivities and our upcoming roof vests due to covet so being able to have the nine and dime was really awesome and it's a really fun thing to do with social distancing put in place in fact it was so fun that um myself and two other board members have created a virtual golf event [48:12] Allison Jones: um to one support the moose lake golf club but also to try and raise more funds for the for the chamber so we can continue to do our operating day-to-day operations of helping chamber members so between september 8th through september 27th you can go to the moosley golf club um to go around with golf with you and some friends um and so for fifty dollars uh donation you get a t-shirt um you get a greens feed a golf cart and a chance to win a bunch of prizes um and we named it um covet and kiss my agates 2020 virtual buff event and you get a t-shirt to remember hopefully we will never ever ever have [48:59] Allison Jones: to have another event like this again with that name um but a really really fun event coming up again to help support the chamber and um coming on friday i'm hopeful i'm hoping this friday we actually get to launch our new website um which we're really excited about um so hopefully on friday a new website which will hopefully bring more people uh tourists and locals um to then look to see who our chamber members are and then really support local go local eat local buy local we also have a link for the city of moose lake as well on the front page so we're really excited about the website and you can also sign up for the virtual golf event [49:44] Allison Jones: online as well and you know i think that's probably the last few months is kind of kind of an overview of that but again i just want to say i've really enjoyed my time at the chamber and i've really enjoyed working with ted and katie and i'm here to serve and here to help so any events that you all have please let me know and i will send it out to our chamber members i'll send it out to our the locals and the communities that are the community that gets our newsletter i'm here to help and just here to make a fun moose lake area and support so much great also appreciate your name here yeah thank you i will try and come next month too thank you [50:29] Mayor Jim Michalski: moving on previously discussed business 5a deputy clerk finance director this is what i'm most excited about tonight there is a handout on your desk with the personnel committee recommendation to hire alyssa owens as the deputy clerk and finance director we um i i spoke with her she is interested i uh darren and i can did a bca background check on her everything's good [51:18] Ellissa Owens: i forget probably like six or seven uh there we offered the an interview to five uh one of them had already sought other employment and then the other um declined the interview so we ended up interviewing three um and they were the three qualified applicants so yeah yeah we've got a very good candidate do i have a motion any questions comments um before we're hoping that she will start um i'm not sure i'm gonna talk to her about um [52:03] Ellissa Owens: like logistics and everything see how long she has to give i'll talk to her tomorrow about it okay all in favor say aye aye opposed motion carried moving on to uh new business 6b liquor store dishwasher quotes uh so feline needs a new dishwasher down there ours keeps breaking and um she got two quotes one from asp all service providers and the second from appliance repair service they looked at some other options of doing like a hand dishwasher and it just didn't fit into [52:49] Ellissa Owens: the space that yeah it is there so they've had to rebuild ours like three times i think so it's it's as old as the building and used quite often so i use my imagine every day several times today i guess my only question with it is um the first one says something about the electrical work uh is required so it's not included in this bits of the 7970 so i don't know i don't know if the arrow or the appliance repair service includes the electric [53:36] Ellissa Owens: or if it needs it it doesn't look like that other one does either though so maybe that might be just a standard i'm not really sure the appliance repair we don't have the specs instead of that was included in our email but we never received that and i never received it either so i will we don't know if we're comparing apples or not yeah i will get that for the next meeting i missed that [54:07] Mayor Jim Michalski: do they really happen [54:20] Lou Ohly: could we do a motion contingent on and that way we don't have to wait if this thing is causing trouble and making the job down there twice as hard when it should be we've been asking for this for a couple years now so this is included in your budget no no things quit you know that's it's normal yeah i think we could do a motion contingent that when you find out about the electrical yep and if if there is a problem then we wait till the next meeting is somebody make that motion [55:06] Walter Lower III: i might get moisture to go with them a little bit if they're on the most comparable models that possibly can and whatever that is out of these two so i'll check and see if appliance repair service i just want to make sure we're on the same page here um appliance repair service i'm assuming this uh asp is going to be more because of the electrical aspect of it but the appliance repair if it requires no interest depends sure okay have a second second any questions comments all in favor say aye suppose welcome kerry thank you under 6c wells three and four pump [55:54] Ellissa Owens: pumping facility bids so we received i believe we received five bits but we had to we rejected that the one um so the there's the base bid the alternate one and alternate two alternate one just to clarify is demoing the existing well house alternate two is demo or abandoning the old city wall house so um if we were to go with all three so the base the ad alternate one and two lakehead constructors is low bid if we were to just go with base bid which would just be the pumping facility it's race lake construction so [56:43] Ellissa Owens: the engineers estimated one million one hundred fifteen thousand dollars for this and the reason they're all high is they asked it's because of uh the electricians was it felt the electricians were all high so um that was that was kind of what put it over budget um i still i still would suggest us doing uh the base the alternate one and alternate two um it seems like some of these projects just never really got cleaned up and i would think while we're issuing debt we issued at one time and clean up um everything so that would be my suggestion she would be doing the wells of course the old weld house and we would cap those old wells and [57:31] Ellissa Owens: keep them because we want to make sure while the wells three and four work so the abandoning the wells one and two the existing wells that's a project for 2021 right but it'll be under the same bonding amount so that's not what we're talking about today is is capping those so those will stay um throughout the winter yep i would imagine i shouldn't say that but all right we want to guess we want to keep one of these abilities and then the second alternate is the old abandoned well up on douglas where the old so the so the first alternate is demoing the existing well house that that so that then the second one and not [58:18] Ellissa Owens: do anything with the wells the wells are totally they're safe they'll be 2021 right the second alternate is the abandoning the old city wall house that you're talking about the one up here and uh again we're cleaning that side up and is will that be filling an old well that's been there for 40 years or more abandoned that'll be filled yep and uh demolished and the pumping all the pipes and everything removed removed and dug up and the leads cut apart and fixed the way it should have been okay yep so i will say that those alternates while they're not nearly as costly as the base um they came in really really low because whoever we [59:05] Ellissa Owens: award the bid to they're already going to be here so they were very very low which is good um and i don't know another time that we would be able to clean up all of these things well if we're gonna go out for bonding and this would be the time to do it so that it's covered and we're gonna have to go bond again and yes and have another interest above and beyond what we have now right what we're gonna get and we'll talk about it a little bit later on but i've been working with the water rate study and our finance people and interest rates are crazy crazy crazy low right now so um if we're going to borrow now would be the time to borrow does everybody understand that those alternates then okay [59:50] Mayor Jim Michalski: so you're looking for a motion on on the bids and right now lakehead would be lakehead construction correct okay do i have a motion i'll make a motion we accept the bid for leaking constructors for alternate base bid plus alternate one too thank you do you have a second second questions comments all in favor say aye opposed motion carried thank you moving on to 6d wells and wellhouse project update so that brings me to the next page i asked matt and mark to put together [1:00:38] Ellissa Owens: just kind of what we've awarded where we're sitting where they estimated and so this is what this page does um it just kind of gives us an idea of where we're sitting right now as it sits we're about 200 50 240 thousand dollars over what they originally estimated um so and most of that to me it i don't i don't know where the professional fees were in that in the top uh part where they originally estimated so i don't know how that's all broken out but to me it's just the the professional fees phil anything bad on that just waiting for tonight pretty much i mean we're all ready to go [1:01:24] Phil Entner: things are coming this has been something that's been worked on for a long time and there's been a lot of work already done on this that a lot of people don't see and this is definitely something the city looks like yesterday this is probably the next this is almost i think as big as that live station project was that i was involved in and that was huge and this is going to be right up there so we're looking at the this is just informational okay this one here i just wanted you guys to get caught up you know where we're at yep and these uh the actual cost down at the bottom half of the page they are assuming that we awarded it to lakehead which we did so that's where we're sitting um i just kind of wanted you guys to see a visual of where we're sitting okay so okay questions from the council [1:02:11] Mayor Jim Michalski: thank you very much moving on let's see we're at 6e yeah the trail 73 trail engineering contract amendment so tyler from seh contacted me last week or the week before about the contract the the engineering service contract for the trunk highway 73 project when they originally gave us the 242 thousand dollar estimate for engineering services they didn't think that we would be applying for i think like three out of the four grants that we've applied for so they've put in a tremendous amount of work um into this so i would suggest that we do [1:02:59] Ellissa Owens: accept the amendment of the 29 000 350 that they are asking they have design work um alone but but they've also helped tremendously with that lccmr grant with me i didn't have anything to do with the other grants so i know the wetlands issue was a lot more than and the pond location and everything like that was just everything's taken a bit more than the way matt explained it they just kind of threw this together within two days because of a grant um a grant deadline so we had to get the info in with the first grants we'd like for and we got them we got every one of them yep yep we've been very successful with grant funding thus far so yeah [1:03:48] Mayor Jim Michalski: any questions comments we have a motion accept a contract amendment you have a second second all in favor say aye aye opposed motion carried moving on to 6f multi-hazard mitigation plan so the county sent this to me they asked me to put it in our council packets it's from what i understand they have to do this every five years for in the event of a fema disaster so that's what this is if anybody has any any feedback businesses residents contact marlon helverson from carlton [1:04:33] Ellissa Owens: county this is kind of informational you started coming out after the 2012 flight very regularly any questions thank you what brings us down to 6g resolution 20.08.01 katie yeah so this is to reinstate local board of appeals starting 2021 so we have to pass a resolution and um have uh i would like a couple maybe three people to do the training which doug has already done so that's great um i have his certificate but it just i just have to make sure doug gets there so [1:05:19] Ellissa Owens: it doesn't help me if doug doesn't come to the meeting so that's why i would like two or three people um to do the training so and that is in the december meeting correct so we have uh i don't i can't remember first meeting i think in december we have to have at least snug there yeah if if nobody else no it does not take very long they said it took 45 minutes and it actually didn't take that long because i got locked out [1:06:03] Douglas Juntunen: 30 minutes okay there you go so i'll open it on ted's computer for him one day that's fine but you do have to apply for it and then it takes a few days so you can't take it right away when you apply for it they send your password and everything okay so we have do we have a motion to accept resolution 20-08.01 [1:06:38] Mayor Jim Michalski: thank you moving on to 6h granite inliner pay application number two so this pay application let me see here is for the final uh payment for granite and liner i'm guessing they must have submitted all their documents to sch because i got this from tyler so and they do hold out some until all the stuff everything is i think this has been inspected yeah so that's good so you must be done yeah and sounds like phil is very happy with the work yeah so yeah we're good we should be in the city so yeah absolutely you know i've heard from a few people though that this this was probably uh some of the best money that we've spent so that's great that the community [1:07:25] Mayor Jim Michalski: thinks that too so is there any way to get any of this on our public channel of the how you have the cameras go in there what work was done i think that would be helpful for the people to see how their money's been spent if there's any way at all to show this because what you're seeing is coming after you're telling us how great it is and our responsibility is to spend the money wisely and to show the public what their money is spent i think any time that we can show something like that of how it's saving long term for future generations there's a youtube video um that basically from start to finish shows the whole process i think that would be great if that's possible but something like that yeah you can uh if you can send me the link i can definitely uh [1:08:11] Walter Lower III: put it on mp4 and load it in we can do that is that a general one or what they did actually here no it's not what they did here i i have the lighting video from what they did but the youtube video that i watched showed the entire process so that would be great what it does and then i can just put a graphic that here's what was done at you know you know i mean we need about a two hour slot to fill on that cable stuff so if you don't get that together for us it's kind of my sideline you know right no a weekly weekly show would be great [1:08:59] Mayor Jim Michalski: okay um do we have a motion to accept the granite inline pay application number two let's go do you have a second one second any questions comments all in favor say aye aye don't you carry thank you moving on to six i uh let's see the tron companies pay application number two katie so this one is for the wells themselves um same same kind of thing they're uh recommending we pay the amount of 121 973.35 [1:09:47] Ellissa Owens: okay and those are the two wells that are up there and capped and sitting waiting for the next step very good council make a motion we pay trouble companies pay application number two and the second call second all in favor say aye opposed function carried 6j fire hydrant replacement quotes [1:10:21] Phil Entner: okay so we have a fire hydrant uh it's up on lake shore drive um should be about 800 block um behind the one thing actually i forgot to tell you guys about during my report was uh we had a representative from minnesota water coming to town and uh what they do is since we're a member with them they come out for nothing and they spend a half a day go through a bunch of fire hydrants and get things working or valves or whatever it is katie won't let me touch valves because they're expensive to replace so um we don't talk about them that's too much of tim that's rubbed off on her that way but that's okay um so uh we actually ended up getting um three out of four hydrants that were either extremely difficult to turn out of service due to issues that had happened in spring flushing [1:11:06] Phil Entner: um there's one more thing i can't remember what it was but anyway there was there was three hundreds that were not working um we actually got all working and i got the parts built the other day for for everything was like 200 bucks it was wonderful this one we have to dig and replace there's the one the one part that's broken are the barrels that are holding the barrel to the shoe which is the part that's underground and those you can't fix so we got we did three out of four so 75 percent pretty fast but this one we're going to have to dig there's no option to it that or we leave a out of service sign on it forever and forget about it much before on it so i think we should think about it where's this one that it's right on the 800 block lake shore drive so it's right by the blue apartments just just on the west side of them yeah [1:11:52] Phil Entner: all right and it looks like uh it's 397 uh there was there's that quote and then the page after that is a quote for 3650 so global would be low okay got it so do we have a motion i'll make a motion that we accept the uh bit of 3097 from global excavation do you have a second if you have any questions comments all in favor say aye aye opposed your period thank you manhole on lakeshore drive so this one [1:12:41] Phil Entner: i almost started with it's funny but it's not it's actually there's there's an imaginary line where doc msop tie together and then enter into our system and uh typically where there's some sort of liability change or there is a change in direction there's a mammal so if anyone needs to get in a service their part or their portion or for lining or cleaning or whatever it may be there's ability to do that i looked into the possibility there is a there is a supposed manual that's hidden on doc's property that's supposedly ours but nobody can find any documentation that says it's ours or it's theirs or whose or what and nobody knows where it is or how deep it is or nothing [1:13:27] Phil Entner: so we had real water come up um and we had joe rubelke from copperhead industries come up and and they tried locating it out for us and it turns out it's they think it's somewhat close to the perimeter fence at doc so we started going down the path of trying to find this well turns out that the one estimate we got from doc's contractor was just under 20 000. the estimate that i had gotten from our contractor was about 17. 16 17 000 bucks so well that's a lot of money just to find the manual so we just left it just waited it out see what happened um [1:14:12] Phil Entner: we're having some issues getting through that manual to clean it properly and then which which i mean we can we're working through it's tough i mean it's difficult it's all easement stuff so we have to pull out four different pieces of equipment and run through private property to get to where we got to go um still doesn't help you out where your where your liability line is so when kitty has a problem and i have a problem when does it become my problem one is a kid's problem we don't have that we need that especially with that big of a customer device we need to know hey it's here or it's there because right now we don't know where it is um after some discussion with the doc i uh kind of just took it upon myself just to go with quotes just do it ourselves i'm done with it because i'm [1:14:58] Phil Entner: i'm kind of fed up a little bit with it so um well these these quotes turned in came in considerably cheaper just to put our own manhole in our own right away that we can access at any time whenever we feel like it whenever we have to and basically do whatever we want to do in our manhole for four five thousand dollars less so we have we do have man we do have money in the budget for this for manholes um looked back at our cleaning record for the last three years i don't foresee i don't see a bigger need than having this one in the system at this point now did the flood wash something out is one going to collapse tomorrow i don't nobody knows that but as of at this [1:15:43] Phil Entner: point in the game with four months left of the year i i think this is a smart move i think this is a good way to this is this is yours this is ours this is where we need to do this and this line has been established this line has been something i wanted to establish since i took over well that's four years ago so you know this is one more thing that i would really like to see right now so do we have to you might know this chris do we have to do anything formal with doc to establish that line or is putting this manhole good enough those are things i don't that's that's my big that's my question with this well this is our right it's in our right way yeah right but i'm saying like that of that line you're talking about does this establish that line this is what phil's saying [1:16:28] Kris Huso: it's beyond this manhole it's yours you got her and what i'm this is ours what i'm wondering is if we need to um discuss that with doc and have that written so then if there ever is an issue then we have it written that this is this is where we stop right so there is an agreement that's mutual from both parties and yes and so that's that's what i am but i don't i don't want it to be a handshake kind of a thing either yeah it'd be written but it's going to be more it's going to be probably uh applying for the state performance that's why i'm trying to propose this i'm not going to lie and they're they're not easy to work with at all it's not going to be just it's just not going to be calling a [1:17:14] Phil Entner: doc mistake and establishing this this is going to be a central office okay great thanks so much i agree you should need to have a mutual understanding and it needs to be in writing we're putting this in and because what happens if they find the manhole and it's there then who's between here and here and that's i guess i don't have a problem with doing this this manhole that's not my my problem my problem is just like okay if we if we do this and and then something happens in between the two then who if we don't have anything in writing uh doc could it's not my property so you see what i'm saying i i i totally agree and i appreciate and i think it's a wonderful idea um does our we just passed the policy [1:18:01] Douglas Juntunen: here since i've been in 17 18 something about sewer line connections because they're no different than any other user other than their big one no there's no difference [1:18:19] Phil Entner: [Music] and some communication is huge and i think we should go down that path but they're just a customer they're a big one but they're just a customer phil where is this uh location of this manual is it on the south side of their perimeter yes and it goes to the clay pipe that runs south by the state facility across 73 and then down by the hospital yep so okay lake shore drive going south mndot garage is directly ahead of the perimeter fence right where that perimeter fence comes that line parallels the perimeter fence and it would be planted right in the center of our railway so we can wheel our jitter up to it do whatever we got to do [1:19:05] Phil Entner: hit this wave jingle and even if we could find the one that that they think they found it's going to cost you 16 to 20 000. yeah and we would have to then uh get permission to go in the facility so to maintain it is what i'm saying if we did find it so current background checks which aren't a problem we all have them now but if we don't need to why and it's cheaper yeah if they have a problem for it and they have a thousand inmates needing to use a bathroom i got a feeling they're going to fix it inside their area real quick [1:19:53] Douglas Juntunen: i would agree with you that i would i mean if that happened here in town i mean we would be on it immediately [1:20:08] Mayor Jim Michalski: i guess what i'd like is i'd like permission to put this thing in because i don't think because the word right now if i get the approval on it today i'll make the phone call and it's hopefully going to get scheduled for october before blacktop is like uplines are shut down so we're at least on the books and we can work out the details afterwards or even we can even work the details up before the project happens but i guess i would i guess i really like do this we still have the money in the budget for it yep still there okay console well i i agree i just think you need to right away tomorrow start working with the states and it might not be a big deal sure but if you know that with the stated you know thing it's not just calling up moose lake and dealing with them it's [1:20:54] Mayor Jim Michalski: right it's almost it goes down yeah you know good people are not you know in and out so it sounds like no matter what you need this manhole to start from work no matter what yep we need it regardless whether we use the existing one okay so we don't know where it is install our own in our in our right away that we can touch anytime you want it doesn't matter google things anything of what shouldn't we be releasing our uh ownership done in that if it's on their property the other one i mean i think that we should have an attorney look at this as well and say this is not our this is not ours anymore it's yours it's [1:21:39] Kris Huso: on your property yeah we may have done the work we are releasing our responsibility to this and then put our own on our own property our own right away sure because why would we be going on to somebody else's property to do work i think that opens us up for a huge liability correct we need to vacate our our investment in my opinion yeah i totally agree with you totally agree that would be katie's responsibility at that point we'll contract our attorneys any action by the council tonight i guess i would make a motion i would accept a little bit and but proceed with the notification of working with [1:22:28] Douglas Juntunen: do we want this process finalized before the work is complete it has to be because you can't put it in and then start trying to i i i'll start contacting somebody tomorrow i'll start start the process you have a second second any further questions all in favor say aye aye it's opposed motion carried thank you phil 6l water rate study special meaning august 19 2020 3 30 pm and i take it right here uh yes so i just wanted to put this on here as a reminder and i only got responses from some of you so i wanted to make sure it worked from for everybody that august 19th at 3 30 [1:23:16] Ellissa Owens: if we need to push it to 4 o'clock i just have a 5 30 meeting um i don't think it'll take that long but it may um so 3 30 4 o'clock whichever works for you guys everybody make it for 3 30. can you make it for 3 30. [1:23:33] Lou Ohly: so this is this i also should say that this is going to be an online zoom go-to meeting something of the sorts because they cannot physically be here so i'll send the link out i just wanted to make sure that times so you want all of us better okay yeah we're all gonna remember okay yep that's just that's here okay um 4 pm for everyone so i'll change it to four o'clock um the the couple of topics that we'll go over is the water rate study and i'll send that out hopefully by the end of this week they're just finishing up a couple of things on it and then the bond the bond terms so we'll be talking about both of those things [1:24:23] Mayor Jim Michalski: very good moving on to 6m working council meeting 2021 budget well this cropped up on me um we have to set a meeting a working council meeting to go over 2021 budget um last year we did it on uh september 5th so i think it was just like the week before city council meeting so i would say the week of september or august 31st through september 4th are there days times obviously [1:25:12] Ellissa Owens: so say that again what we're looking for uh september or august 31st through september 4th and chris you said you can do it monday tuesday or wednesday september 1st does that work greg and chris you were okay four o'clock sure okay [1:25:54] Ellissa Owens: very good moving on to six oh moose lake windermere center sewer district meeting august 19 2020 at 5 30 p.m uh the district wants to meet to discuss the 2019 overages that we talked about a month or two ago um so are you available to go greg okay greg myself are you gonna come yes ted and phil will be there so um yeah that's the meeting i have at 5 30 that same day so uh you skip will it be here or are they gonna do we have to go there yeah they they have a room in the back [1:26:40] Mayor Jim Michalski: i guess so you escaped letter which one letter special budget requests thank you does anybody have special budget requests that they want me to include in the um september first meeting i think we we kind of established we want to keep that hundred thousand dollars in for sewer lining i think that's important is there anything else out of the ordinary that people would like to see at some point we need to talk about the streets street project um where we are as far as how much money in our special fund and what what we can and can't do i [1:27:26] Douglas Juntunen: guess we need to discuss that and i'm guessing that would be at our special meeting um that and i think an engineering meeting too i think um this will be my my first road project so i need i don't know how far in advance they need um i certainly wouldn't make a decision together we would notify him right and so then that would need to get discussed in our engineering meetings so the only other thing is the state mandate on the old bathroom shower facility at the park our oldest one up on the hill the state put some pretty strict things on there for us [1:28:12] Mayor Jim Michalski: so we have to have a project to remove it by 20 end of 20 we don't have to have a project room we have to have a plan we have to have a plan of what we're going to do with it whether we're going to tear it down and put a bank of porta-potties there which we can because there are showers in the other one but we do have to have bathroom facilities for them within four i think it's 400 feet of a site so we have to do something with that old bathroom it's too expensive to remodel it it wouldn't make sense it wouldn't know it would be wasting their money and it would be more cost effective to either put in a new one or a bank of portapotes till we figure out [1:28:59] Mayor Jim Michalski: what we will do with it so that's something we'll have to talk about at that budget needing to put a plan together with that i can't think of anything else big things that we need to other than the streets and in that facility down there thank you yeah that brings us down to 6p the cip rally that's something that uh local individuals have put together for this thursday at five o'clock at the arena and it'll be outdoors in the parking lot um guys is uh putting together a stand [1:29:46] Mayor Jim Michalski: for there will be speakers there um maybe you two can i know katie are at the meeting they did have a special meeting on that i know they contacted darren because of probably traffic flow and and just a big group of people like that so um from from what i heard and it could have changed by now but there were going to be five four or five speakers uh the commissioner um mayor shaw is going to speak the commissioner peterson will be there um senator rarick sandeen is that it pretty close i think that's it and then some non-profits are going to speak on how how cip has helped them financially and [1:30:33] Ellissa Owens: otherwise so there's going to be a variety i think a lot of the staff will be there um it's they they're advertising it as a family event if a respectful event um so i hope it stays that way i know they did request that everyone wear a mask did they talk about the six foot spread i i think what mask yeah um minimum you have to have a mask that's kind of why they wanted to do it outside was to stay as cold friendly as possible and and we request that everybody even though they are outside um just because we don't know the number of people that are going to be there that everyone wear a mask um and um parking may be an issue uh so i think [1:31:19] Ellissa Owens: you guys are going over there did you go over there today dropped off here okay yeah okay i think there's parking over there up there is where the park is up by the shop station okay same place there's park there part of that parking lot is going to use for parking as well okay so um i just kind of wanted to let everybody know if you guys wanted to attend you know if there's a because they asked me about recording but it's supposed to be this kind of weather tomorrow so is there a contingency of i mean right now it's been raining for the last hour but uh there is not um because i think it's pretty good chance that it is going to be raining that's what i heard there's there's not a contingency plan that i know so is it not on if it's raining then or we don't know the organizers will [1:32:06] Officer Darren: probably state something if yeah i think everybody will show up because it'll be too short notice tomorrow and how would they get everybody i'm not sure yeah but if they got to go inside what is it 250 limits it has to be kept it to 250 maximum and uh still have to do masks and social efficiency that you can do right you can't always do it so start to finish they they said that they wanted to keep it at around an hour but with that many speakers i don't see it i don't see it staying just an hour so it made me promise that i would keep it to five minutes i told them it would be hard but i would [1:32:51] Mayor Jim Michalski: do it so um dare did you have any concerns or comments yeah just a little bit and uh you know byron custer was real good about it he came in and when he initially before the planning meeting we talked about a few things and then he called again this week to go over some more things about the meeting and you know my concern was traffic flow obviously it's hard to cross here any given time anyway you know let alone if they were say expecting possibly 200 people into a car we have 100 cars that we have to deal with and my concern was making sure we had that dedicated area where people were going to stand and speak versus the parking part of it so that we could work on that and phil and i had talked and he's got everything set out there already so i don't see that being too big of an issue i've already talked to the other [1:33:37] Officer Darren: officers on uh you know what our plan is going to be and that we're going to be around i've also made contact with kelly lake um to let her know in case she hadn't been made aware of it and she could let her deputies know so then we might have some of them down here as well because even at the end of the event if we're trying to clear people it might be just better that we just go direct traffic and get them out of there so pretty good thank you so yeah they're expecting right around 200 people [1:34:10] Mayor Jim Michalski: thank you that brings us number seven reports and correspondence 7a the moose lake fire relief association 2019 financials walter i actually included this did you i did um yes bob dropped this off for me to sign so i figured i'd put it in here okay for everybody's preview if you have any questions you can call katie no no no this one's not me very good i have to add that in no i know all right uh number eight uh committee and board meeting minutes we have [1:34:55] Walter Lower III: nothing number nine the announcements the regular moose lake city council meeting wednesday september 9th 2024 pm right here on the moose lake economic development authority wednesday september 16th at 12 p.m in the city conference room the moose lake water light commission regular meeting tuesday august 18th 3 p.m water and light office the moose lake housing redevelopment authority board monday september 14th 11 a.m hillside banner office the moose lake area fire district tuesday september 8th 6 30 pm emergency response center and we have the moose lake park board monday september 7th 6 30 [1:35:40] Mayor Jim Michalski: uh right here also do you have anything else counsel any ideas katie i've got nothing they have a motion to adjourn you have a all second favor say aye aye opposed motion carried thanks everyone you