This transcript has been processed to identify speakers based on the provided names of officials, staff, and context within the dialogue. Note: While the provided list of council members included Carl Bliss and Orin Kipp, the roll call and subsequent interactions identify **John Carlson** and **Connie Doll** as the active council members present for this meeting. **Simon Worth** is identified as the newly appointed Public Works Director (succeeding Joe Hansen). **Christine** is the City Attorney. [4:26] **Matt Kline:** oh yeah the TVs are not oh are the TVs on for the public no [4:38] **Matt Kline:** yeah I knew that one too so much [Music] complicated that you don't know [5:01] **Mayor Michele Hanson:** if you're gonna have a lot of sneezers yeah this might be a good place yes [Music] okay are we all set now yep [Music] the mayor is in all right I'd like to call to order the August 7 2023 Bayport city council meeting I'll stand for the Pledge of Allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all [5:46] **Mayor Michele Hanson:** all right thank you yeah you want to call the roll [5:50] **Matt Kline:** yep council member Carlson here councilmember doll here council member Gilmore here councilmember Hill here mayor Hansen here [6:10] **Mayor Michele Hanson:** anyone want to your agenda or make any changes [6:16] **Councilmember Connie Doll:** I'll make a motion approving tonight's agenda do we have to we don't have to um submit a change for opening the public hearing okay all right [6:26] **Mayor Michele Hanson:** do we have a second wait second all right thanks Connie and Katie um all those in favor aye aye you want to post all right agenda's [6:32] **Mayor Michele Hanson:** approved proclamations accommodations petitions and announcements the July recycling award recipient um recipients are Megan and Joseph shawbach at 311 Primrose path and now we'll move on to the open forum this is a portion of the meeting to address the city council on subjects that are not a part of the agenda city council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the comments expressed total of 15 minutes is allotted for public comment during the open forum anybody here that would like to address anything that's not on our agenda come on up to the podium and state your name and your address [7:20] **Riley Jackson:** my name is Riley Jackson I am also a Bayport resident but we recently bought the building um the old Weiler scratch kitchen building we are looking to put um Oleo in that space and at this point we are hoping beginning of September we're ready for Bayport um but I just want to introduce myself say hello and tell you that we are very excited to be part of our lovely little Talent paper [7:45] **Mayor Michele Hanson:** so wondering want to tell us a little bit about what holy oil it's [7:51] **Riley Jackson:** yeah so we um right now actually have been running a pop-up smaller version of Oleo out of Hudson Wisconsin for about six months [8:06] **Riley Jackson:** and our concept at this point is Italian so it's kind of like elevated Italian we make Oliver pasta is fresh um sourdough gotcha lots of fresh sourdough Breads and everything like that we have a chef who really thrives with Italian and that's kind of been his claim to fame so we're at this point it's just all kind of fresh scratch Italian northern southern the whole game of Italian but yeah [8:40] **Mayor Michele Hanson:** any ideas on like what your days and hours of operation might look like yeah um [8:48] **Riley Jackson:** yeah right so at this point um we are looking to just be closed Tuesday we'll be open every other day of the week um and it'll be evenings on Monday Tuesday and Wednesday or Monday sorry Monday Wednesday Thursday um probably like four to nine o'clock and then Friday through Sunday Friday will be about five to nine Saturday or sorry noon to nine Saturday noon to nine and probably just like a shortened lunch brunch 11 to 4 on Sunday okay so real nice [9:24] **Mayor Michele Hanson:** yeah what about um in terms of like on social media and stuff so people can follow you guys [9:30] **Riley Jackson:** yeah so if you um right now we are still um Olio Hudson but starting September 1st it'll be Olio paid for it um so that's at this point you can just look up o l i o it's Oleo and you'll we have a full Instagram Facebook website and everything like that so perfect [9:55] **Riley Jackson:** folio Bayport is our website right now but we currently have two just because I want people to be able to find us over there right now too sure [9:58] **Mayor Michele Hanson:** yeah so excited to have you thanks for coming yeah I've had I own the preschool in town I've had so many parents say what's going in down here oh yeah but I've been meaning to call Matt and ask them and I keep forgetting really no I can tell I think is Matt well Matt fine okay I keep forgetting to call him [10:20] **Riley Jackson:** yeah yeah I had somebody come by who also works at or runs or something that preschool right next to the or that yeah that's in the church yeah [10:26] **Mayor Michele Hanson:** okay we were talking all about it I was like we work so we walked by today okay good so yeah well thank you [10:33] **Riley Jackson:** well thank you everybody yeah great good luck with everything thank you [10:41] **Mayor Michele Hanson:** all right well that was great anyone else want to come and chat with us with the podium okay all right so then um we're on to the consent agenda I guess are you okay Ethan do you need to lift your chair all right consider our resolution adopting adopting items one through thirteen uh the July 10 2023 city council Workshop minutes July 10 2023 city council regular regular meeting minutes [11:12] **Mayor Michele Hanson:** July payables and receipts July building Plumbing mechanical and Zoning permits report temporary liquor license from Bayport American Legion for Derby Days on September 15th 2023 lease extension with St Croix Preparatory for the Nature Center an appointment of Sergeant J Jackson as interim chief for the police department and appointment of officer Aaron Slinger as interim Sergeant for the police department appointment of election judges for the 2023 special election award the quote for removal of trees impacted by emerald ash borer a lawful gambling application from Bayport American Legion for Derby Days on September 15th and a special event [11:58] **Mayor Michele Hanson:** application from the Cub slash Boy Scout Troop 113 for pumpkin slash wreath sales at the Village Green on two different dates October 7th and November 18th and an application for on sale Sunday and off sale liquor licenses from Oleo Hudson for 338 Fifth Avenue North do I have a motion to approve the consent consent agenda [12:20] **Councilmember John Carlson:** I'll move to a resolution approving the consent agenda as it's been presented to us [12:28] **Mayor Michele Hanson:** all right do I have a second [12:35] **Councilmember Ethan Gilmore:** second [12:36] **Mayor Michele Hanson:** John and Ethan thank you um roll call vote [12:40] **Matt Kline:** council member Carlson aye councilmember doll aye council member Gilmer aye councilmember Hill aye mayor Hansen aye [12:51] **Mayor Michele Hanson:** all right so extension consent agenda is approved we'll move on to opening up the public hearing do I just say that I'm going to open up the public hearing and that's it it's like magic it's open you can announce what it's for me okay we are going to consider adoption of an interim ordinance prohibiting the operation of cannabis and hemp businesses so if there's a public hearing that means if there are people here that would like to talk about it they can come up is that how it would work it's not um are my agenda is not clear [13:24] **Matt Kline:** metamere I either Christine or I can give like a shortage introduction okay and then then we can ask for input from public [13:29] **Christine (City Attorney):** all right so the interim ordinance that's before the council tonight is an interim ordinance prohibiting cannabis businesses until January 2025 and prohibiting hemp businesses until August 2024 this is a Prohibition on manufacturing and Retail businesses as examples for cannabis and hemp but this ordinance does not prohibit a person or entity licensed by the Department of Agriculture to grow our process Industrial Hemp the council has the option to amend or repeal this interim ordinance at any time and with that I stand for a question [14:12] **Mayor Michele Hanson:** all right we did have a workshop meeting about this so we probably won't have a lot of questions from the council is there anything anyone wants to just bring up comment on discuss Ethan or clearing your throat [14:26] **Councilmember Ethan Gilmore:** well I think you know we talked about it and it's not necessarily I mean it's prohibiting it for now but it doesn't really matter because you can't get licenses anyways until January 25th or not January 2025 um so it was more about I guess I guess I don't know but it's kind of getting our ducks in the row so we get all of our Zone things and everything else to before we go ahead and open that up and so I don't think it when I first read it I was like wait I thought we were doing something to allow it since it is legal [15:03] **Councilmember Ethan Gilmore:** but there's not much we can do until the state's Thanksgiving licenses anyway so it's just a way to keep that so we're not necessarily doing anything that would have changed much anyways [15:15] **Mayor Michele Hanson:** exactly okay do we want to make a motion anyone want to make a motion already or do we do well we have to we have to [15:20] **Matt Kline:** yeah so we'll have at least in a lot of cities there's a motion to open the public hearing and then there's an official opening after the staff reports of the public hearing um and then if nobody comes forth a motion to close the public hearing and an official closing of the public hearing [15:42] **Mayor Michele Hanson:** okay so I need a motion to open the public hearing [15:45] **Councilmember John Carlson:** I'll make a motion opening the public hearing [15:49] **Mayor Michele Hanson:** thank you do I have a second [15:52] **Councilmember Katie Hill:** second [15:53] **Mayor Michele Hanson:** all right so all in favor of opening a public hearing anyone opposed okay so the public hearing is open if anyone would like to talk about um the interim ordinance prohibiting the operation of cannabis and hemp businesses come on up [16:09] **Mayor Michele Hanson:** all right do I have them motion to close the public hearing [16:14] **Councilmember Katie Hill:** I move to close the public hearing [16:18] **Councilmember John Carlson:** second [16:18] **Mayor Michele Hanson:** all right Katie and John thank you all those in favor aye you want to post no okay so now we can make a motion to actually adopt the ordinance anyone like to do that [16:29] **Councilmember Connie Doll:** I moved to adopt the interim ordinance prohibiting the operation of cannabis and hemp businesses as presented [16:38] **Councilmember Ethan Gilmore:** I'll second it [16:40] **Mayor Michele Hanson:** all right thanks Connie all right um so I need a roll call vote [16:44] **Matt Kline:** councilmember Carlson aye councilmember doll aye councilmember Gilmer aye councilmember Gilmore aye mayor Hansen aye [17:01] **Mayor Michele Hanson:** passes do I then do a separate public hearing for number two since they're both public hearings is that no we do not need public hearing for those two it says public hearings plural so you're confused all right so on to number two under public hearings consider adoption of amendments to chapter 26 the environment of the Bayport city code of ordinances to regulate the use of cannabis and hemp products in public places and amendments to chapter six alcohol alcoholic beverages of the Bayport city code of ordinances to regulate cannabinoid products [17:48] **Councilmember John Carlson:** so now so I feel like I mean I know Ethan already talked about a little bit but I I feel it might be appropriate that we kind of mentioned we are trying to be as forward-thinking as possible in this and trying to allow businesses to operate in in what they think is their best interest regarding this and getting the ball rolling sooner than later on this [18:24] **Councilmember John Carlson:** yeah in terms of the um some of the public consumption things we're trying to be kind of consistent with alcohol um THC infused beverages cigarettes marijuana things like that so I don't know if anybody can say it more eloquently than I can but yeah probably you may or anybody else [18:41] **Mayor Michele Hanson:** no I think I think your point is taken that we don't want to be um we don't want to make it difficult for people to start selling something that is now legal or using something that is not legal but we had to do the moratorium and point number one because we're just not ready [18:54] **Mayor Michele Hanson:** the state isn't ready and now points these other two motions will be to just help us figure out how in the meantime people can some of the businesses can still um sell some things right now this is just all about um this is the yeah the sale is the second one so first it's the the where and and what can be used in public now that there's this new law and then hopefully we can get some of our I know some of our businesses were eager to sell like THC infused Beverages and things like that so so Christina helped us put together the right the language to fix our ordinances to do that so you want to tell us more about what that's going to look like [19:39] **Christine (City Attorney):** sure thank you madam Mary um mayor members of the council the city staff and City attorney have worked together to amend your current ordinances to extend the prohibition on intoxicating beverages to intoxicating cannabis and hemp products from being consumed in certain public places and the city staff and City attorney have further taken Council direction to draft an ordinance before you tonight prohibiting the smoking of cannabis products hemp products in public places and this ordinance permits law enforcement to charge those individuals using such products in public places with a petty misdemeanor but this does not touch private property unless the owner prohibits the use on their own property [20:27] **Christine (City Attorney):** the second ordinance before you tonight is an amendment to chapter six of your alcoholic beverages ordinance which regulates the sale of liquor to extend liquor licensees to sell cannabinoid products after registering with the city to do so with that I stand for questions [20:47] **Mayor Michele Hanson:** okay um one question that we did talk about at our Workshop was about the um use of cannabis in at like one of the businesses in town if you were sitting on their patio and you were using cannabis and you explained to us that it is up to the business owners whether they want to prohibit it or not just to make that clear to the public and the business owners we have one sitting here so um because that's not public property so um and then what else kind of came up that we don't want to just reiterate here [21:40] **Councilmember John Carlson:** one of the things I had a question that I didn't jump in during the workshop about that so say business ABC somebody goes in and lights up a joint and the owner says no I don't allow that here do they need a written policy and the next week they can say you know yeah I decided it's okay now or how does that work [21:59] **Christine (City Attorney):** sure thank you um Madame mayor members of the council if a private business owner decides to prohibit the use on property of theirs which would be considered generally accessible to the public this law is very expansive so it could be interpreted to include anywhere in the restaurant because the restaurant is generally acceptable accessible to the public then that individual could have a written policy it could be day-to-day there is no Clarity from the legislature on what policy needs to be in place for a private property owner to prohibit it but if they do choose to prohibit it and it is generally accessible to the public then this ordinance would apply to the use on their private property that's not permitted [22:46] **Mayor Michele Hanson:** so I have a clarification question on that thank you that was a good question um so the way he worded it they're walking into a business and lighting up so I was assuming that because you can't smoke tobacco in businesses that you also wouldn't be able to smoke marijuana [22:58] **Christine (City Attorney):** that is correct Madame Mary members of the council the Clean Indoor Air Act does apply to these products [23:08] **Mayor Michele Hanson:** okay it makes sense an edible pretty easy to hide that but anyways is there there's no rule on that right if you're gonna eat an edible or drink it [23:25] **Christine (City Attorney):** I'm Madam mayor members of the council if a an individual chooses to go in and use a hemp edible that isn't smoking this ordinance does not touch on that so while they might say you can't do that on our property there is no legal recourse from a city ordinance perspective that would be a you know they want to trespass the individual I don't know how they would choose to it would be a management decision [23:55] **Mayor Michele Hanson:** okay fair enough exactly thank you yeah and that would be for both Edibles and the THC infused drinks [24:06] **Christine (City Attorney):** um if I may it may be helpful to go a little bit um would you like me to go in a little bit about what where drinking is prohibited and permitted drinking of uh infused yes sure [24:19] **Mayor Michele Hanson:** yeah so um [24:20] **Christine (City Attorney):** Madame mayor members of the council in this ordinance we have a regulation about hemp Edibles which include beverages while it's kind of confusing um cannabinoid products under current law and under the new law are called edible cannabinoid products your ordinance does not prohibit the com the consuming of an edible cannabinoid product or lower potency hemp edible that is not a beverage so candy gummies this ordinance does not address that at all what it does address is the drinking of intoxicating cannabis and hemp beverages in certain public places which include the streets the sidewalks um all public places parking areas except in a place where it's sold or served and except in a designated picnic area within a public park and that is just for your beverages so gummies are not regulated by this [25:34] **Christine (City Attorney):** beverages are prohibited in public places just like liquor on streets sidewalks parking areas except where such product is sold or served under the liquor license or designated picnic areas so similar to now you could bring a beer to Lakeside Park you could bring a THC infused beverage to Lakeside Park you can't walk down the street with it and go from Woodies to not just a bar [26:12] **Mayor Michele Hanson:** not a mayor that is great perfect we got it the other thing that um I think we should touch on is that we were going to approach all of the current businesses that have alcohol sales licenses right and then have them opt into also having this as you want to touch on how that's going to work and how we're gonna proceed so that they understand what they can understand better [26:36] **Matt Kline:** mayor members of the council um that is correct uh reasoning so our intent would be to come up with a checklist of what um is allowed and what isn't allowed um and go to all the establishments that have liquor license in town to try and determine whether they are want to sell essentially the edible cannabinoid products or which that falls under the THC infused drinks um it will be a very simplified process [27:05] **Matt Kline:** if they're interested we probably have an application form there will be no background check as that's already been completed with their liquor license and it would apply to the same as liquor license um essentially um uh to make sure that they're doing what they're supposed to be doing checking ideas and stuff like that so it'd be same as liquor license checks except to be specific for edible cannabinoids there are regulations on the selling of edible candidoids um you have to have a essentially a front counter and I believe they have to be behind glass behind that encounter so whoever would qualify for that or whoever is willing to make sure that that is occurring um we'd be open to having them um offer that business in the city [27:51] **Mayor Michele Hanson:** any other comments or questions for take a motion at a time here we have two anyone want to attempt the first moment [28:13] **Councilmember John Carlson:** take the first one I moved to an adopt an amendment to chapter 26 environment to regulate the smoking and drinking of cannabis flour cannabis products lower potency hemp Edibles or hemp derived consumer products in public places [28:34] **Councilmember Katie Hill:** second [28:35] **Mayor Michele Hanson:** Katie thanks so John and Katie um we have to do a roll call [28:48] **Matt Kline:** councilmember Carlson aye councilmember doll aye councilmember Gilmore aye council member Hill aye aye Aaron Hansen aye [29:13] **Mayor Michele Hanson:** all right so let's see um second motion does anyone wanna hit that one too [29:16] **Councilmember John Carlson:** all right great I moved to an adopt an amendment to chapter six alcoholic beverages to regulate the sale of cannabinoid products um [29:21] **Councilmember Connie Doll:** second it [29:22] **Mayor Michele Hanson:** all right so we got John and Connie roll call [29:26] **Matt Kline:** councilmember Carlson aye councilmember doll aye councilmember Gilmore aye councilmember Hill aye mayor Hansen aye [29:35] **Mayor Michele Hanson:** I'm gonna consider amendments to appendix e the floodplain management of the Bayport city code of this and Sarah was going to present this item but she's not here so I assume Matt's going to do that [29:48] **Matt Kline:** yeah Madam mayor um I'm not going to go too in depth on um a background of this this has been presented I believe three times um at the council meetings um mostly it's been held over to try and give the public some time to allow it to read through the ordinance change and to provide comments back with that said um we have received one comment from a resident who lives on the end of the Minnesota alley down by Fifth Avenue they were very good comments regarding specific sections of the code that specifically 12.2 a and 12.2 B so those sections talk about the ability to rebuild your property to a certain level depending on a yearly outcome of flooding so the current federal standard which is what we have allows over a one year period to make improvements to your property up to 50 percent year over year of the property value so what that means is essentially if your property is in a flood and gets 49 damage in that flood that year you're allowed to repair it then in another two years if it gets another 49 damage you're allowed to repair it so this would have this could happen over and over again as long as it's over any given year time period um the intent of the ordinance change for our ordinances is the DNR has specified that they want to change it to over the lifetime of the property so the thinking is that if you're experiencing 50 damage to your property that it might be a good idea to come into City standards as far as flood plain potentially raise your house in order to stop this this amount of claims over a year to year basis essentially now I will say that I do not know of any properties in the city of Bayport that have had this happen to them just based on the building permits in those areas um with that said the DNR does give leeway to this this of ordinance and does not require us to to adopt this so they are open to just about anything currently we have year to year indicated in our ordinance they would be open to you every five years every 10 years every 20 years rather than over the lifetime of the property um as I indicated Federal standards is a one-year basis and that's what we currently have in our ordinances is there any questions on that which is probably very confusing [33:14] **Mayor Michele Hanson:** um just make clarification when you talked about raising your house not raising oh wow lifting lifting not raising yes [33:23] **Matt Kline:** essentially the way to to have no more claims essentially would be to come into compliance with the essentially the 693 flood level at that point if there is nothing on your property that is below that you would no longer technically need flood insurance to cover you at that point so the intent would be here to try and get properties that have continual claims out of this in order to try and reduce the insurance costs for for making these continuous claims so um I will say that it's likely that properties that have these continuous type claims likely are paying more and more and more for their flood insurance so at some point they could potentially either not be covered by insurer or the insurer could potentially force them to come into compliance so it there's two thing there's two thinkings about this right one is that the city wants to help these properties owners out by making sure that Parcels that have these continuous claims rather than hurting everybody else in the area on flood insurance that we want these people to come into compliance essentially um the 12.2 B this one is somewhat the same so this one is more of the repetitive loss section and so you have to it cites the definition of repetitive loss uh let me bring that up [35:39] **Matt Kline:** it's there's a lot of papers a lot of pages so I know and I don't really have the right ones here let's see oh here we go repetitive loss so this is a new definition in the revised version that is currently not in our city ordinance so this is something we don't necessarily have to add so repetitive loss is flood related damages sustained by a structure on two separate occasions during a 10-year period for which the cost of repairs at the time of each such flood event on the average equals or exceeds 25 percent of the market value of the structure before the damage occurred um essentially what that is getting at is the same thing as the 50 thing so if they're indicating that you are also um experiencing multiple lower cost floods that you need to cover again we're hoping that instead of keeping on repairing these and making claims um and likely increasing your insurance premium that you come into compliance again with City standards in order to make um to reach the 693 level essentially out of the flood plain again with this with this definition I still do not know of any properties in the city of Bayport based on building permits that has fallen under this in the last six years that I've been to and we've experienced two floods now not significant floods but two fairly big floods in the last six years so um again this one does not necessarily have to be incorporated into this um this ordinance change um but it's an option I mean the the rationale is to you know prevent continual claims and how it affects the flood insurance as a whole right [38:00] **Matt Kline:** so there are there are contingencies and I know we have a couple of people in the audience who have talked about this for people who can't necessarily afford some of that stuff I do know that FEMA has programs in order to help you raise certain structures I also know that there's a variance within this ordinance that allows for financial hardship um on the inability to pay for something such as raising your up sorry lifting your your house essentially [38:33] **Mayor Michele Hanson:** so I think there's somewhere I'm not sure where but it that some sort of happy medium where it after a certain period of time you should be required to bring it up to um our standards what is that certain period of time [38:48] **Matt Kline:** yeah so so the question becomes um I guess there's a couple of of things um and then I'll talk about one of the residents who's actually here tonight um about where that section helps her property um the question becomes do we want to the 50 rule over the lifetime of the property that's pretty significant the one resident who did speak about it was worried that that's a long period of time and given the the different values associated with it how does that work right I will say that so if you have a parcel on your property and you make improvements to it it's likely the city's not going to allow improvements that occur below the flood level at this point right so any Improvement would not necessarily count against your 50 that 50 is only geared towards what would get damaged so a lot of the properties that we have that I can think of along the Minnesota alley are a majority are are like tuck under garages that don't necessarily have finished basements and stuff like that and so they're currently used for stuff that we would potentially allow in these locations which would be unfinished space [40:02] **Mayor Michele Hanson:** so let's just give an example and maybe you can help me with this so someone had there's a flood and someone has 52 percent of the value of their home in Damages and they have to fix it and then the next year the same thing happens and they have to fix the same thing again and it's now it's 55 of the value of their home right now they can do that like they they can just keep perpetually invested reinvesting that money into the house without actually changing it to quit to stop it from getting damaged every time it floods [41:00] **Matt Kline:** Madame mayor remembers of the council that is correct so um it our current ordinance reads from year to year so as long as it's a year apart yes okay and so the suggestion from from staff from I don't know where do you guys have where you think it should land we don't we don't necessarily City staff does not necessarily have a suggestion um we somewhat agree that the lifetime of the property is definitely a very long time um and but then what do you make it um you could very well have as an example the 65 and 69 flood was 694 and 65 and 692 in 69. and so both of those count as the hundred year flood which are very major floods now it took all the way until 2001. to have another one all the way up to 692 which is the 100 year flood so it would be a guessing game on what right number of years there would be at a minimum I would think 10 years would be relevant I mean if you experience the need to rebuild your property twice over a 10-year period at that much I mean we're talking 50 of the value of your house right so if you have a 300 000 house you're you would have to put a hundred and fifty thousand dollars into it that that's significant repairs that you would want to make sure potentially won't happen again right um and my guess would be that the insurance company would not want to pay out that over multiple years especially FEMA related so [42:47] **Mayor Michele Hanson:** so so that would be difficult for the city to track too I would think like you'd have to know that oh yeah ten years ago they had [42:53] **Matt Kline:** so a lot of this might fall back on the insurance companies I don't think the city staff will be actively doing this a lot of this is geared towards trying to keep insurance premiums if well worth it for those major floods that occur um and for circumstances that some of these smaller floods don't necessarily require you to have that type of insurance [43:18] **Mayor Michele Hanson:** so um I guess that makes me think like well why isn't it your insurance policy is keeping you from doing these [43:24] **Matt Kline:** yes that that definitely plays a role one of the things that we didn't get into in this is actually talking to insurance companies and seeing what their regulations are and stuff like that um my guess is they play just as big a role on what they will and won't repair depending on what flood insurance you have as this city ordinance [43:45] **Mayor Michele Hanson:** yeah I guess from for a couple reasons because you also mentioned that this we haven't really had any claims in the flood plain we don't that we know of we don't think people are really having these issues and the fact that I feel like the insurance companies should be handling figuring out when that makes sense for them to continue to let them that I'm wondering if we need this at all if it's an optional thing [44:11] **Matt Kline:** I will say that I did talk to you um attorney Eric Larson about this and he had some good Insight he did say that insurance companies are starting to look at city ordinances to look and determine some of these things and what they are requiring okay and that does have some impact on the premium that is being offered to some of these Property Owners so if you don't if you have lacks requirements then there's it's entirely possible that you're in your premiums could go higher so okay and ostensibly your neighbors oh yeah everybody absolutely [44:51] **Matt Kline:** and it affects everybody this is a tough one right it is a lot of it like your individual thinking but we the ordinance in the Minnesota DNR is not thinking about this individually right they're thinking about this as a whole for the whole Saint Croix valley even the Mississippi River Valley rather than individual Property Owners so in order to keep premiums down as a whole and to tell you the truth keep insurance companies providing um flood insurance I mean it's happened in Florida where flood insurance like insurance companies are like scattering from Florida because of all the flooding and the Hurricanes down there and so it's hard to get whereas here we still have insurance companies who are willing to insure these people but the more claims they make the less likely that may happen so that that's how I think our role [45:47] **Mayor Michele Hanson:** some sort of reasonable time frame it's that 10 years was sort of the number that was in my head I'll just I'll just there I don't know where everybody else is at anyone else have any questions or input [45:59] **Councilmember Connie Doll:** I was leaning between the five and ten years reading them generals yeah letter and stuff I'm not set on either side yes I would go either way [46:25] **Mayor Michele Hanson:** Katie Ethan any thoughts [46:34] **Councilmember John Carlson:** and I had to talk to Matt for like 25 30 minutes earlier again today to get this straight in my head because it's confusing questions don't be embarrassed because it is like still a little [46:53] **Matt Kline:** mad American yeah so if you do intend to change that all I will need to know is what you intend to put it at and we can make that change very easily um oh I will speak to the other property owner here who's here tonight um one of the reasons um that we actually wanted to um update this ordinance is they actually made it easier um the new ordinance makes it easier to install items like accessory structures in the floodplain so our old ordinance had a limit of 500 square feet which is not this not big enough for a two-stall garage essentially and it also required 15 feet of fill everywhere around an accessory structure now if you don't have a big enough lot that potentially requires you to have fill on somebody else's property which can be pretty prohibitive so the new Ordnance essentially increases the size of an accessory structure allowed in the flood plain to 576 square feet which is a 24 by 24 normal two-stall garage and that it also gives alternatives to having that fill around it essentially you can have a slightly lower finished floor elevation if you have flood proof materials such as concrete or similar that builds up the level to the 693 level um in fact one of the property owners who was hoping to do that earlier this year but had to wait for this um ordinance to go through is actually here tonight so we're hoping to get that passed for her sorry that we've been delaying this for you but at least we're doing it I know but at least we're getting it done so that you can do what you need to do right I mean it's sorry it's taking longer than it is so much I we live do you want to if you're gonna talk just so everyone that's watching can hear you otherwise it's oh you you come on up I know just because it's just a small group here you might as well share your thoughts tell us your name and your address [49:14] **Karen McLeod:** Karen McLeod I live at 321 3rd Street South okay okay we've lived there for 40 years over 40 years the and we also on the adjoining property where we want to put the garage it's never had a garage there I think probably 50 years ago it had a shed back there and these are all older houses down at that at the top but by going by last year's regulations it would make us move it so far up in the yard it was very close to our property line and it shrinks the garage down even more because you're using all that for driveway yeah and then we lose the backyard on that property okay so you think I mean the changes are good for you which is anything will help right Matt yep okay good all right well because he's been trying to deal with this for over a year yeah heard that the state was doing this change so we decided in October last year to wait for you to amend it this spring okay [50:40] **Mayor Michele Hanson:** and do you have any concerns about the rest of this ordinance that we should be [50:44] **Karen McLeod:** I grew up down there I mean most of the places on I grew up at 563 Minnesota street so but my parents did raise the house lifted it and moved it closer to the highway okay along with my uncle they also did it to their house for the 65 and then in 69 it didn't flood it came up to the back yard but it didn't flood into our home in 65 it was up at the floorboards and we had to leave the house okay and none of those are new houses down there they're all older and I don't know of anybody that is allowed by their insurance to have a finished basement that's covered so they're risking it by using it as close you know as finished space yeah yeah it would be if something happened the house burnt down there was tore down and then you have to put a new home in yeah that's good to have your perspective I appreciate that yeah [51:30] **Karen McLeod:** so I'm excited for you to say yes okay thank you [51:34] **Mayor Michele Hanson:** I think we just have to nail down the timing of the uh what's it called the substantial substantial yeah what do we think 10 years is that I like the 10 years okay does someone want to make them how do we make that motion [51:48] **Matt Kline:** yeah that's the confusion nobody wants to do it because they don't know how to make it manamir I think you just make a motion as is and then say as amended at the at the moment as discussed at the meeting [51:58] **Mayor Michele Hanson:** okay all right I'll move to adopted amendments to appendix e floodplain management of the Bayport city code of ordinances and summary for publication with the addition of the Amendments that we have discussed this evening [52:19] **Councilmember Connie Doll:** all right thanks Connie all right roll call [52:23] **Matt Kline:** council member Carlson aye councilmember doll aye council member Gilmore aye councilmember Hill aye mayor Hansen aye [52:36] **Mayor Michele Hanson:** all right so let's pass thank you you're welcome thank you thanks for your patience lots of snow okay so now on to new business consider awarding a bid for sanitary sewer cleaning and televising project and our new Public Works director Simon worth [52:56] **Matt Kline:** Madame mayor what what let me interfere first oh before you call on Simon The Memo from um seh should've been I'm Yours oh yeah thing so you can reference that as far as who the low contractor was okay so with that I'll pass it on to Simon [53:18] **Simon Worth (Public Works Director):** Madam mayor members of the council um staff has recently been collaborating with the city engineer on bidding documentation for sewer cleaning and televising projects it is done once every three years for the recommendation of the legal Minnesota cities and we are following that recommendation we did put out for bid we had five a good turnout uh five turn five returns and we are recommending that the city Awards the lowest responsible contractor which is pipe services the contract which after execution of that contract will begin here hopefully this fall all right [54:02] **Mayor Michele Hanson:** does anyone have any questions for Simon or comments anything forward right how much emotion then [54:19] **Matt Kline:** Madame air what [Laughter] can you when you do the motion can you specify that um and not to exceed the price yeah that'd be great and then also include that City staff is authorized to um to utilize the alternate bid section of the bidding so City staff will be deciding whether to do the alternate bid or not so you're gonna but not to not exceed is the total bid [54:50] **Matt Kline:** the total not to exceed will be the 97 431.74 yes and then just authorize City staff to authorize the alternate bid option [54:59] **Mayor Michele Hanson:** how about someone just says so moved [Laughter] that works doesn't it Christina [55:01] **Councilmember John Carlson:** I'll make that motion then [55:03] **Mayor Michele Hanson:** all right do we have a second [55:05] **Councilmember Katie Hill:** a second [55:06] **Mayor Michele Hanson:** all right thanks John and Katie we do need a roll call vote [55:09] **Matt Kline:** councilmember Carlson aye councilmember doll aye councilmember Gilmore aye council member Hill aye mayor Hansen aye [55:25] **Mayor Michele Hanson:** all right so that's approved fun fun so we're cleaning and televising okay so now we're going to consider authorization for seh to complete survey work design and bid services for the Fourth Avenue North Street Improvement project and Matt's gonna present this item [55:48] **Matt Kline:** thank you madam mayor remembers the council um City council and City staff did discuss this at the um uh Workshop today and consensus was that we would work with Anderson um and move forward potentially with a project here on 4th Avenue North in 2024. um that starts with seh performing some survey work along with design and bid services for that area essentially once you do the survey work then you can put the plans on the paper and we will also work with Anderson Windows to determine if there are any needs above and beyond what a normal street project would entail the current rating of that street is a 4 out of 10 scale and it has a significant Crown the street has also used significantly by Anderson employees to cross and also by Bayport residents and non-residents as a boat landing and it is in severe native repair so at this point staff is recommending moving forward to adopt emotion authorizing seh to complete the survey work design and bid services for the potential Fourth Avenue street Improvement project with a not to exceed amount of forty four thousand one hundred fifty one dollars [57:12] **Councilmember John Carlson:** so moved [57:14] **Mayor Michele Hanson:** we're moving right along here um all right we did talk about we did talk about it we had talked about it at our Workshop I just wanted to um thanks for the motion um I just wanted to clarify for those who don't have the packet and can't see the map that it goes from Main Street North on 4th Avenue all the way to the boat landing that's what that's the section we're talking about and about half of it's going to be totally reconstructed and closest part to The Landing would just be Mill and overlay and we're gonna get this um bid from SCH in order to do that that's the first step so just that tiny bit of background so we have a motion to authorize seh to complete the survey work and we have a second [58:24] **Councilmember Ethan Gilmore:** second [58:25] **Mayor Michele Hanson:** thanks John and Ethan um a roll call vote then yeah [58:28] **Matt Kline:** councilmember Carlson aye councilmember doll aye council member Gilmer aye council member Hill aye mayor Hansen aye [58:29] **Mayor Michele Hanson:** all right we can move on to our city council liaison reports um I think Ethan's falling asleep so we'll make him go first [58:34] **Councilmember Ethan Gilmore:** no well we didn't meet oh nothing to say [58:38] **Mayor Michele Hanson:** so he's just gonna continue to fall asleep okay all right so no cable commission report um Connie you want to tell us about the library [58:47] **Councilmember Connie Doll:** well the library board did meet I tried to meet the uh whatever because my knee um didn't work so well but I talked to Joe in the summer programs have been very very well attended in fact we've made it over there quite a few times and so she was happy about that um and she added an extra program a movie day on the 17th so she just wanted that to be announced and that'll be at two o'clock and then they'll meet again in two weeks [59:15] **Mayor Michele Hanson:** nice yeah I thought her letter was uh things sound great and she has 275 kids signed up for the summer star explorers reading program I mean that's a lot of kids [59:28] **Councilmember Connie Doll:** yeah they had the art and then they had a dance I call it a was not a dance party it was a dance party but it was a free-for-all run yeah hack each other over but they had a ball so yeah it was about 50 kids at that so in the Rock snake is really cute outside the front of the library if you haven't seen it yet it goes along the sidewalk on the north side of the entryway a couple of kids didn't want to leave the Rocks behind though oh they painted them they're like no I don't want it so but the programs would really well [59:58] **Mayor Michele Hanson:** yeah great Jill's been doing a great job so yeah um John did you oh no I was supposed to go for John and I it was the day we had Sergeant interviews and I was tired but you and I went to um that we did that yeah what was the it was called the St Croix River workshop on the Water by the Washington Conservation District [1:00:23] **Councilmember John Carlson:** have not gone to this before very informative presentation super engaging speakers just about um kind of what goes on along the river and all these different efforts um all over the saint cray Valley I always want to say Leica Lily Lake has been delisted as a impaired impaired water not Source but an import impaired what body of water um so we heard from those folks we heard from a retired DNR yeah he worked for like almost every state agency that deals with water I think he's worked with them but he was very informative right so um that's really nothing specific as it relates to Bayport but something I want to try and attend next year [1:01:13] **Mayor Michele Hanson:** yeah yeah I would I suggested well I know it's not my turn to talk it's your turn but I was there too and I think um one of the big takeaways is that they should be doing something similar for those who live on the river so they understand the best ways to um have their yards work with the water and filter it and all that one of the great examples was um they showed a chart and they showed you know most people want to have their grasp kind of end right at the Waterway you know grass has about this much of a root system under it and some of the Native plantings they show The Roots the Roots systems are like you know feet deep and how much more effective that is at controlling erosion naturally and um so really interesting stuff and I would encourage anybody that's interested in those things and just jump on the websites and check that stuff out it's I think it's fascinating [1:02:18] **Councilmember John Carlson:** this is the website uh you go on the DNR um middle Saint Croix um this was actually put on by the Washington Conservation District [1:02:27] **Mayor Michele Hanson:** I follow Angie Hong like um like Instagram or Facebook if I were you she puts she's like the resource person for all of that like that Communications and she's really helpful about telling you when things are happening so yeah thanks did you have anything else we didn't neither one did you get any minutes or anything from the Watershed meeting okay all right Katie [1:02:49] **Councilmember Katie Hill:** hello for decal their meeting um it went pretty fast because then they split up in their own little groups to talk about Derby Day stuff and all their little committees on Derby days because that's the next thing Farmers Market's going good I know um they were talking about Pine or picnic tables up there did you guys bring some up maybe for the farmer's market now already yep okay um and then um for Derby Days Saint Charles Church is going to be collecting tennis shoes so it's used tennis shoes that they collect and they either donate the tennis shoes that can be used or you take the Rubber and all the other stuff and you reuse already wrecked ones so only tennis shoes I don't need tennis shoes yeah and what day are they doing that Saturday they're doing that Saturday during the doctor Derby but it might have changed from I mean I'll know more yeah meetings in like two days yeah we'll have a better like calendar well eventually I'm involved with that part but I think it is just it's gonna be Saturday and then they're gonna have a cookie booth to give all the cookies again oh they have the cookies last year yeah and the sneakers are going the ones that are it is only tennis shoes they want yeah can be tied can be velcro but they're going like being donated to a third world country or whatever can't like if they get some shoes that are really rugged not not walkable they'll use them and they'll get them turn them into the recycling they've got a kind of a program with the recycling company [1:04:47] **Mayor Michele Hanson:** great so remember to bring your shoes when you come to watch them yeah [1:04:51] **Councilmember Katie Hill:** I've had a bit out at the daycare got a lot of little kids tennis shoes [1:04:55] **Mayor Michele Hanson:** yeah I have them at yeah they're [1:04:57] **Councilmember Katie Hill:** I've got a bin at the daycare church has one too 20 preschool yeah we got a lot of tiny ones there [1:05:01] **Councilmember Connie Doll:** yeah I mean we take any sides [1:05:02] **Mayor Michele Hanson:** yeah all right well thanks for clarifying that Connie okay and then I have as usual had a busy month um on the 12th I met with John Hall and Rick wyra is that how you say his last name they're both Baytown Township board members I wanted to just chat with them about their thoughts on the school relocation and some just you know community outreach to them because I wanted them to know that we're open to talking about all of these things that are going on between our two cities and we have that there was a pending annexation at the time now that's being dropped but so I just wanted to meet them and I know that they were interested John had come to the public forum about the school relocation so I just kind of wanted to connect with him and he's also the chair of their board um I did the interim Sergeant interviews um on the 13th and took the whole day and it was great I got to learn a lot more about many of our current police officers and there I was so impressed it was it was great and I think you heard the outcome of that if you listen to the beginning of the meeting we have um interim Sergeant Slinger was the one who was selected unanimously by our panel and we actually had someone um the chief from Christine Crystal where Adam bell went so she helped with the interviews as well so we had an outside perspective and that was helpful um on the 16th I went and represented Bayport in The Lumberjack Days parade as a chamber member I helped them set up the parade and then I also marched in it so I went to the wdgy 100 Year ribbon cutting did you know that wdgy is right down in Lakeland and that the owner lives on the point me neither learned a lot that day and it's wdgy is because it was like Dr Gregory something like Dr Greg young or something that's what the dgy yeah see it's fun to go to those things attend ribbon cuttings if you can um I also had a quick chat with Ashley and Ethan Bell Ethan came to our meeting last week to do similar to what we have um I already forgot her first name Riley came today to talk about how they just purchased not just a bar and cafe so I went and just chatted with them and I'd like to chat with you sometime too just so um just to kind of see how it's gone you know with the city and if they have questions or suggestions or anything and so that was fun to meet with them and did the Saint Croix River workshop on the 25th had a nice like let's call it an exit interview with Chief Eastman she just wanted to to chat on the 26th also talked with Paul spilseth from people's Congregational Church on the 26th he's the leadership team moderator to kind of keep that conversation going based on the school relocation that might go into barkers just to kind of see what they're thinking on their perspective too so I'm trying to just stay in touch with everybody I also had a conversation with Angelique McDonald from Senator housley's office because they have been getting some Bayport residents reaching out to them about the proposed amendment to the what do you call it purchase agreement deed whatever for the barkers Alps Park the language that was changed and so I had a conversation with her because she was saying some things that weren't clear on and then they were being posted online so we cleared that we're hoping to clear it up I could talk to Senator Housley then again a couple days after that and she's supposed to be writing a statement to clarify all that and I'll get that out on Facebook as soon as I receive it and then August 1st was night to unite and I think our new interim Chief did a great job and his staff so uh it was a little drizzly but we all we all had a good time and uh yeah it was fun to see everyone I actually hung out in the tent with all the City staff and the the PD and it was fun see handing out raffle tickets seeing everyone I feel like the turnout isn't quite like it was when my kids were young and I don't know if people are having their own individual things or if there's just so many City things going on but it would be nice to get more people out there it's a great event there's free food and information oh they had the um the buses and this like a new vehicle where they um transport the prisoners in it and so that was really interesting I'd never been inside one of those so they park right here at the the fire station so they came down and then of course I had many other engagements with residents that have questions a lot because of the school relocation topic and other things so was busy busy but I love it it's all it's all great so I think that's it for console liaison and then move on to this staff and see it's the administrator reports what you got [1:10:04] **Matt Kline:** thank you madam mayor um Chief eisinger is not here but he did note that an update to his memo I believe the calls for July ended up being about a 132 which would be the most ever calls that they've gone into onto or on a month um so I know that they're they've been having a lot of uh crashes lately on I-94 um some significant ones um and that's about all he had for that um police uh interim Chief Jackson [1:10:44] **Interim Chief Jay Jackson:** I'm here council members uh was a busy month for us I'm going to touch on a few things that were from last month as well because it got skipped over to the time last time um the first thing is we had our Memorial Day parade with the entire department that went well KN officer Mays is now part of the group and done with training although training will continue to go every week so officer Cornell is doing well with that after graduating from the canine School um we've had a few residents reach out to us about the crosswalk violations we're attempting to do what we can with that um obviously it's been very serious we've done a few stings uh using officers to try and you know catch people violating the crosswalk violations so that will continue to be ongoing as the mayor mentioned on July 13th we had the interim Sergeant process uh with the mayor City administrator Klein we had Chief East men and Chief revering from Crystal Police Department myself and I will say that the process as the mayor can attest to was quite involved and everybody that was on the panel you know definitely by the end of the process was worn out so I can't even imagine what the people that actually had to do it went through but I went through a similar process so um it as the mayor uh pointed out it was unanimously recommended that an officer Slinger received that promotion um so we welcome his uh input moving forward and his assistance um July 27th we did our mandatory use of force training which is for all staff um July 28th was Chief Eastman I was taking her paid time off before her retirement I will be taking uh her place in doing the Clio responsibilities that's chief law enforcement officer her official retirement date is not until September 15th so she will be responding to emails so if you still reach out to her I'm sure she will get back to you um I speak with her um not quite daily but pretty close to um and then bring us to safety Camp um which was July 31st and August 1st we had 22 kids we had some youth volunteers we thank them for helping us along with Sue Davis who also helped us is invaluable to us um special thank you to officer lipowski for organizing both of the events of safety camp and National Night Out she puts a lot of work into it and we do appreciate that along with the rest of the staff that were there with kids and then we also had our night to unite um uh like to thank the mayor for volunteering to help us out and police both as you have had done a couple years like she said we did get rained on that wasn't so fun it was great and cool this off for a little bit but then got rather uncomfortable um the crowds were a little lower we're gonna work on that for next year um I like you do remember the old crowds um so hopefully maybe it's just a word of mouth thing or we gotta you know spread it the word and we're also looking to get more vendors and also maybe receive some more donations from people that might be interested and you know donating a bike or some raffle things or different businesses in town you can donate some gift cards so we can get them some businesses too but it was a nice event um I had many people coming congratulate me on my new position I was able to talk to quite a few people um my staff did great um organizing and keeping everything moving along um the raffle went very well with the lower crowds we had a lot of people that got some very nice things so yeah it worked out for a lot of people upcoming things we have our tactical shoot that we do um with Oak Park Heights police departments on both August 23rd and September 14th so those are coming up quickly and then um the 15th and 16th we have Derby days with the reserves attending and some of our officers I'm also planning on being um uh there for the Derby days too so I will stand for questions [1:15:02] **Councilmember Connie Doll:** this is just with the night you tonight because I was down there for a while is it I thought maybe it was the rain kept away but does inspiration do their own thing up there too neighborhood thing I think so that that would be who we need to tap into that's where because I know a few years back they did something up that they had a neighborhood thing so I was wondering if they were still doing that [1:15:20] **Interim Chief Jay Jackson:** I don't think they yeah I'm not aware of that we received any requests because normally if we would there was a intern with Washington County investigations I was going to try and hold an event at croydale um but I think there was some miscommunication there because come down and uh participate in our events yeah I think that was the only other thing that I was aware of [1:15:43] **Councilmember Connie Doll:** okay I was just curious because like I said I know the rain kind of yeah but you know I think would have made a few people stop and think I don't think I want to go down there because it looked a little worse than it ended up being but yeah um you know we'll work on our Outreach a little bit more um next year um and hopefully we can get some more people interested and get some more vendors and some more people donating some things for us [1:15:52] **Councilmember Katie Hill:** so yeah thank you yeah thanks it was any other questions thank you for your uh safety Camp too my kids love it it's the highlight of their summer they do wish it was more than just two days really like we want to stay there all week Mom I'm like no I don't know [1:16:03] **Interim Chief Jay Jackson:** that's great I mean I heard it's only so many times I see the snakes the Raptors more popular things than it was funny all the pictures on Facebook that you guys play I don't know if the PD posted them or what but they were all about the snakes it's like did you guys do anything else other than a whole snake because that must have been the most exciting part and me being not a snake person I'm glad I wasn't there yet for that I feel like there might have been a certain honor peer pressure for me oh there would have been yeah for sure so I think we need to get the helicopter back as well so that is our list of things to try but obviously I was my husband's highlight of the night two night all the time so and there's a huge demand for it and with cost increasings but we have some different ideas that we're going to look into that I've talked over with staff so um we're kind of making our list for next year [1:16:47] **Mayor Michele Hanson:** yeah we're not finding a helicopter We're Not Gonna I've got my proposal it's really really good everything thank you interim Chief [1:16:58] **Interim Chief Jay Jackson:** thank you thank you chief [1:17:01] **Mayor Michele Hanson:** all right Public Works director Simon [1:17:10] **Simon Worth (Public Works Director):** Madam mayor members of the council um this month it's um this past month has been trees trees and more trees again this whole year has been dominated by trees in a bad way unfortunately um save a tree has been contracted to continue to remove the limbs that are still hanging that our public work staff was unable to remove uh as you can imagine there also inundated with other communities private homeowners things like that and there just are so many tree contractors that we're able to use but we do have priority so they have been slowly but surely making their way down the list that was created um having said that we had a storm just recently that came through that we also had to clean up after and we added more trees to save a tree's list and uh well excuse me actually BJ Haynes list to to clean up or no it was save a tree sorry so many tree contractors that I've been dealing with um so there are trees that were we are um working on removing um limbs that we need to remove uh with that being said we are going to work on we are working on a one-to-one replacement plan any tree that is removed uh we're trying to replace and that goes with the emerald ash borer trees that have been that have been identified that are not being treated that are Stein's starting to die away uh we have 25 to 30 or as budget allows per year that we will be removing uh I would say average cost per tree is probably around a thousand dollars with the removal uh the stump grinding the chip removal black dirt replacement our staff is helping when we can to replace once the chips are removed to put black dirt grass things like that we're going to be waiting the plant grass till the fall but we did get a successful uh we we have just this meeting awarded the the newest contract to BJ Haynes to remove the ash trees that will be coming down this fall with that being said next meeting we will have hopefully some interested bidders for the tree replacement so we are working on that we have a pretty good variety that's going to be the key and all of this is variety we don't want to replace all of the ash trees with a tree that could potentially be taken out by some other horrible disease in the future and be left in the same place that we're enough so um that is uh consumed a big majority of most people's work this this year or this year Street Maintenance we have some proposals out for we have requests for quotes out for spray patching of some of our streets um spray patching is basically a kind of a sticky Emulsion that will it's a it's a layer not pothole filling but it's kind of a layer that will seal uh the current road what that may be having alligator cracking uh it's but it's a preventative maintenance uh it will hopefully stop potholes from forming um Kick our maintenance overall larger maintenance down the road pun intended I guess for a little while um so we're waiting on uh some bids for that we'll hopefully have that next for the next meeting as well for approval and then we can get going on having that work started this fall as well um and we do continue the lead service line inventory that has been uh required by the um let's see I believe that is the federal government uh the mpca PC uh we are trying to slowly but surely it is a not necessarily an intrusive process but our staff is required to go inside of the homes and look at the service line that enters the home to determine what type of material is being used for the water line coming from the street to the home and at this point in time we are just working to create an inventory of what we have and once we have come to a conclusion of what the majority of the materials that are used um if there are unsafe materials we will come up with a plan to deal with the replacement of those lines um so we continue to do that the Centennial Pavilion we are moving forward with um sending out requests for quotes to construction companies here just today so hopefully we we do have a deadline of uh the week of August 22nd for the return of those quotes hopefully we should have something for you on by the next council meeting um a competitive quotes from the construction companies that we've reached out to with the anticipation that we have that project completed by the Christmas tree lighting at Village Green we have set a date for December 1st to have that project completed so we will hope for the best on that hopefully we can get some some interested parties giving us quotes for that uh last but not least it has been raining a little bit more lately so that's a good thing but the Minnesota DNR did put us or put the Synchro Watershed in the drought warning phase which is an essentially a warning that um let's not use as much water as we should as we have been in watering our grass and things like that we just really need to be conscious about how much water we're using and pulling out of the aquifer at this point um I'm seeing numbers over 700 000 gallons a day that we are producing um and I would say in the winter on average 150 000 gallons so they recommend being 50 percent above that would be roughly what we should hopefully shoot for being in just just to minimize the impact that we're having um we're way above that so I would almost put out a plea to people to at least try to minimize the amount that they're irrigating certainly that is a huge factor in this this uh this spike in consumption for water um recognize the even odd days um try to just turn off the the sprinklers and maintain and rely on the rain that we're we're starting to get grass grass has been around for 100 million years if it dies it will come back so that uh with with that being said um not only does it strain the the aquifers below us but the equipment above and what we use so it's very expensive we have chemicals that we put into the the system that uh you know chlorine just for Minnesota's the Department of Health standards that we need to comply with so those chemicals are very expensive it's very expensive on the equipment that we have the well pumps um it's just going to raise the price of the maintenance down the road so with that are there any questions [1:24:59] **Mayor Michele Hanson:** very good point I don't even think about that you know how more water you pump them the faster you're wearing down your for sure your mechanisms right so good point I think maybe two things to take from Simon's um words or maybe an email blast or something on social media to get you know yeah even using the numbers let's be good citizens and stewards of yeah yeah good point [1:25:39] **Councilmember Katie Hill:** Katie point out yeah we're using 700 000 gallons versus what we're going to be using I think we could dial it back yeah like pointing out the numbers and put it in a Facebook post [1:25:47] **Councilmember Connie Doll:** I'll share it on paper neighborhood I'm sure any one of us would so [1:25:52] **Mayor Michele Hanson:** and then um another thing I know we had one particular instance of a you know just a reminder to people that um Simon's talking about trees on on public property um if you look around in town there are a lot of I found one in my neighborhood recently um that is a completely dead 30-foot spruce tree that and it's very near utility lines so um just kind of another good neighbor thing you're responsible for your own trees and you could be you know you know prevent a power outage by having it removed to Encompass more of the dead tree issue so [1:26:42] **Matt Kline:** um we are likely to see that increase exponentially here with Emerald dashboard we're definitely seeing it um increase more and more we've had a couple circumstances where people have called in and said well my neighbor's tree's dead and we're worried about it as a safety hazard so um as public work staff and police staff drive around it's likely that will be some focused um code enforcement from us because of the safety hazard issue and so don't be too surprised if you have a dead ash tree in your yard that you will likely get a letter indicating that you have X amount of time to have that removed as it is considered a nuisance for the city of Bayport [1:27:30] **Mayor Michele Hanson:** so be careful about how much time you give them because I'm having a really hard time getting someone to come and take a dead tree down in my yard because they're very busy [1:27:37] **Matt Kline:** yeah we were just having some time we're just having that question today how much time do we actually give them so we're okay we will definitely give them a significant amount of time at this point okay [1:27:46] **Mayor Michele Hanson:** is there is there a way that we could do similar to like a Bayport cleanup day where we pool you know maybe 100 residents have trees taken down and we come to save a tree or one of these operations and say that we schedule something for January or whenever and and maybe get give it is quite expensive to have tree taken down um it might be a way to give the residents a little bit of a break I don't know if it's worth checking into that or [1:28:16] **Matt Kline:** um I I do like that idea I worry about us leading that at that point um especially if it's not some type of disaster or something like that although EAB could be considered a disaster um maybe Simon and I'll touch base with BJ Haynes and um uh Saint Grace avatree on some type of promotion where you can call or something like that it would make sense for them too it would absolutely make sense right yeah [1:28:44] **Mayor Michele Hanson:** well we did get a postcard that said something about how you could get your emerald ash borer tree treated I think [1:28:50] **Matt Kline:** right here so we Sorry Simon taking over here report so we every year um usually we um contract with Rainbow Tree Care who has been treating our ash tree since 2021 on a bi- yearly basis and they offer promotion to City residents a fairly good one not the break that the city gets but I've really good break on their usual pricing because what happens is usually when they're in town to do the city trees they'll attempt to do the private trees also okay [1:29:21] **Mayor Michele Hanson:** and on the tree note um now is a really good time to donate a tree if you're you've been looking for something you'd like to donate to the city and in memory of your loved one or something like that we could use some donations for all those trees we're going to be replacing [1:29:35] **Councilmember Connie Doll:** I met with the residents Steve schnackenberg I've got him hooked up because he wanted to do something and so this was perfect and we decided on a place that we just so happened to lose a tree and the last one stop so it'll be perfect right by his wife's bench bench yeah [1:29:55] **Mayor Michele Hanson:** and so is that how a person would do that reach out to the city [1:29:58] **Matt Kline:** so they'll take advantage of the pricing that we get um through these bids which is I would say it's not a significant savings but it certainly helps and then it comes with warranty and it comes with watering and it comes with root stimulator and then the city will be happy to add that to our watering schedule as you can see the green bags are on all the new trees in town we do have somebody once a week going around filling those bags so it certainly helps [1:30:29] **Mayor Michele Hanson:** great that was productive look at all the stuff we're getting done okay anything else for Simon no all right what else do we have [1:30:40] **Matt Kline:** just my report Madam mayor um Sarah and I shared a report uh this month um we did a fair amount of stuff together um well she didn't help with the budget but she helped me up with other things um we had a workshop meeting on the preliminary budget which took up probably 75 percent of the time um I think we had a very good meeting and came to some good conclusions um and we'll be waiting on the county to provide some more data so that we have better idea of what the impact is on our current residents um the other tidbit that I have really just those two things um is the Eco Haven development on the Anderson property which is just south of the city fire hall the Andersons have withdrew their annexation request essentially um uh no longer moving forward with that development I will say that it's likely that the property owner is already meeting with other Developers who are already interested in doing some other type of development likely similar to the proposed development but maybe not the eco-friendly version but similar in size would be my guess so I would expect that here in the next couple months maybe even before 20 24 rolls through that we might have a New Concept plan in for that property [1:32:03] **Mayor Michele Hanson:** well it's The Andersons and she is hoping to do something eco-friendly if she can find the right company to do it so but yeah it sounds like another planned unit development in there they're similar so they can use some of the same plans that they've already got put together [1:32:15] **Matt Kline:** so um that was that's it right [1:32:18] **Mayor Michele Hanson:** anyone have any other announcements [1:32:19] **Councilmember John Carlson:** I'll move to adjourn [1:32:21] **Mayor Michele Hanson:** all right we have a motion to adjourn do we have a second [1:32:24] **Councilmember Ethan Gilmore:** all right thanks Ethan [1:32:26] **Mayor Michele Hanson:** all those in favor aye all right thanks we are adjourned