Call the meeting to order. Start with a roll call. McKe here. Landerman >> here. Friedick >> present. >> Fair camp >> here. Nichols >> also here. >> Perfect. We'll move on to the pledge. If you like to stand and join me in the pledge. >> I pledge my to the flag of the United States of America and to the republic for it stands. One nation under God, indivisible, with liberty and justice for all. All righty. Go on to agenda approval. Um, we got a couple added items. Um, I believe 6B. I think you have the other added. There's maybe one other added. >> Uh, there was a couple updates and then the one added. >> Okay. And then, um, we have two items on there that are noted as moving to the 11:25 meeting process. decided that we pull those at the time and table them or remove them now. >> Let's remove them. No. >> Okay. Uh so let's remove items six Q and six U as noted on the agenda. Um we'll have those come back up 25th. Any other changes? >> I was just going to say there was updates to I think 6D and 6P. >> 6D and P for updates. Perfect. Thank you very much. Any other changes? If not, I will A motion to approve the agenda as amended. >> So moved. >> Second. >> All those in favor say I. >> I. >> Okay. On to presentations. And we have one from BKB. >> Uh yes, Mr. Mayor. Um really pleased to report that uh BKB Group has completed uh the first phase of our space needs assessment and uh would invite Michael to come up and share uh the presentation with us this evening. Um well the whole team however I I'll leave it to them how they want to deliver the but if you can bring the slice up to the right >> excuse me Jay do we by chance get a copy of that I just >> is it >> item six >> so so the report you received the slides you did not >> got it so so the slides are are a summary of the report >> but the report in its entirety was is uh As the mayor said, >> six, >> is there any way in the future I could just get a copy of the presentations only because it's hard for me to see the screen? >> I you literally emailed it to me right before it came up. >> Gotcha. Okay, thank you. >> So, what's taking so long? >> So, good evening. Thanks for having us again. Um, this will be a little bit of a refresh from what we presented last time we were here, but then we do have some additional information. We have our public works planner here as well to answer some of those questions. Go to the next slide. Uh so we're going to go through the master planning overview kind of where we left off and then we'll talk about next steps and open up for discussion program first >> right away. Uh Andrew Cooper with Ortel Architects. Pleasure to be here. Uh last time I was at my daughter's volleyball game, so now no volleyball season is not in. >> Um talking a little bit about the public works and the facility assessment. Um we looked uh at the overall staffing and vehicle inventory of where public works uh and utilities, both streets and and parks um all sit today. Uh met with staff, talked about uh critical space needs, uh prioritization of where functionality is with the current facility. uh and established what are kind of the the uh space parameters for a good um up-to-date and modern uh public works facility. Uh what you see here is a summary program that looks at uh what is a current need. So that is a deficiency with the current facility to the current staffing and vehicle and equipment inventory for the city's departments and then a level of projections for um a series of uh growth factors that were based on uh immediate priority um some developments in uh 10 years and then a full buildout of a 20-year projection. Uh we discussed these needs with uh staff with uh Kevin and Joe and uh Pat and other staff members to understand uh what they saw as needs for their facility to really uh this program is really a staff centric uh centered uh program. So, similar to public works, we met with staff and developed uh growth projections for both their current need and out to 20 years uh for both city hall and the police department. So, uh for our master planning process, we are planning around the 20-year need. And for a combined city hall and police facility, we identified roughly a 86,000 square foot building requirement. Um, and then there's an additional cold storage facility for police for some of their equipment, which should be about 2,000 square feet. >> Back again on public works. Um, so, uh, for master planning on the public works site, we really looked exclusively is what can be done on the existing, uh, property. Uh, within the program, we identified a shortage of about, uh, 55 to 60,000 square feet within the facility. The current building is uh somewhere between 24 and 28 depending on how you level the multiple uh storage levels. Um and that facility was really designed to be just that size. Uh it's served through well it is also served through septic system and those uh systems were sized for strictly that building size with fire suppression and water demands. So uh really the expansion uh of that existing facility is limited if uh municipal utilities are not likely deliverable to that site within the life of uh the property. So, we really looked at um a handful of options, but this particular master plan uh does realize that there is a a potential feasibility that the septic field can be expended to um house and allow um additional office uh and personnel demands. As well as there is a a feasible possibility that a a second well could be on uh site to serve a a newer facility. uh because through fire uh sprinkler demands and building code uh requirements uh it would be best to keep these uh building separate so we didn't trigger any kind of additional parameters within the existing building. Um the current master plan looks at the new facility and new space as just a singular box of space and how that uh box of space is divided among the various functions between administrative functions uh equipment and vehicle and maintenance and equipment storage. uh would be a later design stage to really understand uh how that box can be uh addressed uh with the priority of the department's needs. Uh storm water uh feature can be expanded to the east and to the south. The developable developable land, sorry I didn't say that right again. uh for this particular property is really limited by the fact that there is a uh natural water resource on the very southern property and there is a uh shoreland setback uh that uh limited how much site could be developed on uh for the original project as well. Uh and then there also delineated wetlands on the property. So there's additional setbacks uh from from those features as well. Uh the existing building uh can remain in totality. Uh and then additional uh parking area uh and site support like a larger salt building, more material bins, uh an enhancement of the fueling uh station and other uh outdoor parking and equipment uh space could be utilized on the remainder of the site. Mayor and council, one of the things that I wanted to emphasize is is as we looked at the space needs, the priority effort was city hall and public safety. And uh we wanted to include all of our service delivery. So we have the data because data drives decisions. And so uh if you recall also fire service is part of this and um based on our last discussions, we've got some more work to do on fire service before we're ready for the fire service building. But we wanted to identify with the subject matter experts that we have what would be the space that we would need and it might be that the space doesn't make sense out here. So one of the conversations that we were having uh you know so utility equipment when the bulk of our utilities are in the east side of town does it make sense to store them all on the west side of town uh both in terms of wear and tear and equipment. So, so there's still some some questions that in this phase two we'll be able to dig in, do better analysis in order to provide uh more information to make better decisions on where, when, and how. But the key part public works wasn't regionally part of the scope and we wanted that to be part of the scope. So, as we're looking strategically over the next 20 years, when does it make sense to do what? So, you know, as if if we're doing a new city center, what of those can we do? as we're doing parks projects, are are there potential opportunities? And then if you recall, we have $10 million in water bond water earmarked for water projects. Are there opportunities for us to meet some of these space needs requirements through some of those projects? So, this just captures could we if we had all of the resources that we need make it happen on this uh for for our bare needs right now we could but that's why it's not broken up into all of the different boxes because we wanted to cover the square footage at a macro level and then in this next phase dig into all right what do we need specifically when does it make sense for us to pursue that need >> there's one more slide J Yeah. So this is just a little bit closer in to uh illustrate what is existing um and then what we'd be proposing new. So the big yellow box that conglomeration of multi-functions whatever it would be determined um and then um also uh the miscellaneous site functions that would help support that facility and the public works and utilities departments. >> Good job adding that. We don't want to take them out. Great shot. >> So then for the city hall and police facility, this is the same master plan you saw previously, but this is kind of one of the two options we looked at. The one that we were proposing moving forward as a recommendation. The second option was over at Heritage Park on the north side. This one here is just down the street at the city center. U so this site has good access to utilities. It has a great presence within the future development of the city center itself. and uh also has a nice walkable uh neighborhood feel to it. So, the master planer show you're seeing right now includes a two-story facility with city hall police and there's a lower level that includes a lot of the garage space for police and some of their uh equipment storage support spaces like locker rooms and other uh storage areas that don't need daylight access. And then we're proposing to have some of the public parking facing the south that could be uh potentially expanded and connected with any other future development that's south of the parcel shown there. And then on the north side there is uh what we're showing a secure parking lot for staff and for the police operations in the back side of the site. And then on the very north side of the building would be where kind of the garage tucks under to access the lower level. And that naturally kind of follows a topography of the site which utilizes uh the hillside there to kind of naturally slope down to the storm water area as well. Um go to next slide and this just larger view again. We can go to next. So wanted to remind you too that we did look at the fire station uh and we were looking at the the current site where the city hall is for a future fire station. The site does work well through this feasibility study. We just we determined that it was best positioned it on sort of the southern side of the parcel. Um and that allows for for the public access to the site to be up city center drive and then still have the apparatus bays with a quick response out onto 116. And this shows right now the opportunity for the fire station to grow to the north as needs change. You can add additional apparatus bays to store other equipment and response vehicles in that area. Mike, I'll let you talk about cost if you will. We got Mike. Mike Phillips from Press Anderson. Let's talk about cost. >> Thanks for the introduction. Uh it's great to be back. Let me go ahead and I'll just pull up uh summary budget. Bear with me here one second. All right. So, when I was here last time, uh we walked through highlevel uh budgets for each of the options. Uh starting with the new city hall and police station just to give a little bit of uh additional context on here. So working off of the space programming that you just heard from from Mike Healey and from Andrew Cooper at Ortel and using past project history then at a concept level which is where we're at currently we look at space in terms of of blocks of space and certain types of space and based off of uh again those similar project history come up with unit prices that are typical and then provide ranges for that. So what you're seeing here is the midpoint uh of those results. Um, and again to that third bullet point that talks about soft costs, uh, we do price the hard construction cost as well as the total project cost which include uh, soft cost items such as design fees, um, construction management fees, uh, permits, inspections, utilities, all of those sorts of things. So, you're looking at a holistic project budget. Um so again for the new city hall in police that's approximately uh an 87,000 square foot facility uh with anticipated uh a site acre impact of roughly 3 to four acres. You can look uh there at the line. Construction costs uh are projected at just north of $40 million uh with soft cost being approximately $8 million. Anticipated total project cost uh in 2025 at 48.5. And then you can see the anticipated escalation um excuse me uh below that for 2026 and 2027. Any specific questions or need to dive deeper on cost for city hall and PD? >> I'd like to understand the cost of the parking and vehicle storage areas relative to the rest of the project. >> Sure. So um I have a PDF up in front of me, but I can grab the Excel if we want to dive deeper. at a general level. So, the the blended cost per square foot across the entire facility, including site costs, is approximately $465 per square foot. Uh, parking ramps, um, and I'd have to look at this one specifically, but they can range anywhere from approximately $185 up to say $230 per square foot depending upon uh, size and some of the amenities that are included within them. Would that apply to the public works vehicle storage as well or would that be different? >> Um, that's a little bit different because it's not simply just the square footage, it's the volume and typically you have a much higher >> ceiling >> volume or ceiling within the public works than you would a parking garage. >> Good question. Um, I'll jump to the new fire station and then come back to public works. So, as uh Mike Healey from BKV had alluded to, we looked at um a fire station option as well, uh that did um as you guys may recall, the base fire station was approximately 20,000 square ft. And then there was an alternate for the two additional bays, which was approximately an additional 4,000 square ft for a total facility of roughly 24,000 square feet. Anticipated sight acres for the fire station uh is between two and four uh excuse me, two and three acres. Uh so as you can see there the midpoint range of construction costs again based on projects of similar size and scope just shy of $13 million. Anticipated soft cost associated with that project at just north of $3 million puts total project cost in 2025 at just shy of 16 million uh and escalated out to 2027 at just north of $17 million. And to uh reiterate on the fire department, we currently don't have with our three partners that are providing our fire service. Uh none of them at this time are ready to assume. So we have a lot more conversation and work to do uh in order to refine who, what, and when this would happen. But this is important data for us to understand. And all three of our partners were involved in developing this. >> Thank you for the comment, Jay. Um, and then for public works, and this is going to be a little bit hard, and we're actually so the the updated um, concept plan that Andrew Cooper showed you here for Mortell a few minutes ago, we're actually going through an exercise right now to update our uh, pricing on that, but I'll I'll just give you guys a highlight of what I shared before. Um, the 5-year need for public works uh, is approximately 113,000 square feet. Um, again, that's an assumed site impact of approximately eight acres. Based on past conversations I know with Kevin and and team, um, it's anticipated that that need might end up falling closer to 11 acres in terms of total sight impact. Contrast the 113,000 square ft, which is the 5-year need for public works. The full 20-year need for public works is closer to 179,000 square feet in total building area. Uh, to that, there's obviously a quite a range in cost, as you can imagine. Uh the construction cost number in 2025 for the 5-year option is approximately 34.8 million and the anticipated 20-year cost in 2025 is 49.9 million. Uh the associated soft costs with that are roughly 6.9 million for the 2025 5-year option compared to um 9.9 million for the 20year option inflated out to 2027. The mid-range for the 5-year would be approximately 45.2 million compared to the 64.8 million for the full buildout of the 20-year plan for public works. And to reiterate, these are all concept highle plans. Uh phase two will be a refinement, working with staff and engaging with the community in order to understand how the community thinks and feels about it, getting their feedback because there may be things that we didn't consider in terms of services we want to deliver or things that we're doing that they just don't care about that we can stop doing or change how we're doing. Uh that that will change the scope of each of these projects. And the focus is is the city hall and public safety component. Uh and then addressing to the degree that we're able to the public public works need. >> Thank you. >> Oops. >> All right. Uh Paul Michelle, partner with BKB Group. Um, so part of the packet is uh is our proposal for the phase two services. So I would summarize uh what those are and really we're going to start really start looking at refining to Jay's point refining what those needs are relative to the what the funding can be achieved for both the city hall police department and the public works project. So, we're going to go through a visioning exercise and then start developing some concepts which could be, you know, more refined site diagrams, site test fits, conceptual massing, what could the vision of the building be? Not not necessarily what a final design is, but as we look towards uh doing community engagement, you're going to need some materials in order to be able to inform the the uh the public what's required and what could they be potentially deciding upon. So validating the city hall public city hall police public works space needs is a first step. Develop uh refining what those master planning approaches would be on how you might phase that work to meet various budget thresholds. Um what those concepts could be um and then really engaging with the community. I think we had a total of seven um community engagement workshops that were part of part of that in order to work with the public and solicit uh their feedback. And then again we can take that feedback and then refine what the the final results of phase two will be. Um developing the implementation schedule and the financial plan is is is kind of the last part of that. Ultimately through the community engagement, through the education, through the materials, you want to be able to present a picture to the public of what the investment is really going to look like and what they would be getting for that investment. Um, one of the alternative or alternate uh items in our proposal was to engage um uh community perceptions which is a public survey company and that would really allow us to get more of a granular impact uh from from uh what the community feels. So those surveys can be hard copy surveys, they can be electronic, they can be both. And that's a conversation to have is like how do we want to collect as much information as we can from the public that can then inform, you know, the the phase two planning planning options. So, um, we can take additional questions on on that proposal now. I know it's in the was in the agenda for discussion. You might have reviewed it and have some some questions about that. Um, but that really is the outline of what the phase two services would be. >> Paul, if I could just quick >> Absolutely. uh mayor and council the the proposal as we we talked with the team was uh casting a vision that over between January and August we do six engagements that are targeted uh in different areas of the community so a bellweather engagement to hope engagement St. engagement uh do on the public works and try and get people that are in the area so it's accessible and continue to to get that feedback. The seventh engagement is at night to unite. So we have we have six months of gathering information refining what we have and then and then that uh night to unite evening is when we say all right this is what we've heard you say what do you think about it is we've brought taken your feedback and come forward with a concept before we go into our final >> final plans uh so that they feel that we've done our due diligence and then we've had an opportunity to get that feedback that's going to help us uh make refine our data and make the best decisions >> uh when it comes time for decisions. So that that's the the engagement. >> Those are the seven >> uh I I asked them about the survey uh to to include that and we discuss different ways to do the survey because our diverse community uh provides feedback in lots of different ways and um we haven't had uh online survey. We haven't had great participation. Uh but we're going to have six engagement opportunities. So, it might be a really good opportunity when we get people in the room to fill something out or there's other ways that we can do that. But, but as many different ways as we can get engagement and feedback from a survey is is what I was asking for uh because it's this is an important thing strategically for the long long term of the community. >> We're growing up. >> We've outgrown our riches. Yes. >> Thank you guys. >> Any questions? >> Are we looking at any other opportunities beyond this new campus we've talked about and the fire station in this building? Are there other things that are worth building into those next study phases that could offer additional phasing opportunities or sort of building in certain locations? could be the leasing space and one of those new industrial suites that's being built up on 101 or are we more constricted in our scope at this point based on the first phase. >> So any constraints that are in the scope came as a result of the process. Uh so so if if you're one of the things that I thought was pretty neat about this process I I was I was meeting with a property owner that we had spoken with and he said how are you thinking about this now? I didn't see how it would work on my property then and I really like your plan now. And so I I think that and that was about a year ago. That was a helpful catalyst to get us to look at different options. And so through the process in dialogue with you and and with people in the community and with staff, we kind of ended up over here. And then as we sat down with experts in the field as they've they've built hundreds of facilities like what we're asking them to do across the US uh they have kind of validated some of the things that we've learned in the process. But to your point, I think we're still learning. And so as we go through these uh engagement opportunities, it's highly likely that we're going to get information that we had not considered that is going to help us adjust our plan so that it better reflects our need. Uh when when you talk about projecting forward to potentially lease space, I think Melicia can testify that was a plan in the city that she recently worked in. They got rid of their city hall and now they're about to lose I just talked to their city minister. They're about to lose their leased space. So they went into a lease opportunity and then the lease has said uh or the lease said, "Hey, I have a better opportunity. You all need to find someplace else." We don't have anywhere else in the city if we don't build it except some of the things that are coming online. And if they don't come online when we need them to come online or in the way, we've got a a bit of a pickle or if they should find a better opportunity than what the city can offer them, uh we we're in a bit of a pickle. So I I think those are good things to consider, but I also don't think that Corkran residents would want to go to Arbor Lakes to get their services from Cork. I think there'll be other things We'll need to evaluate like you know when we're moving out of this building what that gap between potentially a fire station here and now what do we do with this space different options we can evaluate >> the timing might be off but I I met with our our county commissioner last week and uh he shared with me a new pivot uh they would like to have a library in corporate in the next >> 10 years that was a brand new I'd never heard that before and and he said, "Uh, do you have any idea where we could go temporarily until we could build one?" And I went, "Funny enough, >> I do have an idea." >> They could go to google.com >> upstairs and my barn's open. >> There you go. >> There's a back room at the stion. >> Yeah, that too. There's all kinds of opportunity. >> Any other questions? Thank you guys. >> Great job. Lot to do. >> Yeah. >> We'll go on to we'll go on to open form. If anyone has uh would like to speak tonight on a non-aggenda item can come on up to the mic. Think people are just leaving. So >> if there's if there's nothing, Mr. Mayor, >> I I'll speak on behalf of a neighborhood real quick. >> Um named Dean Baron Camp, 9310 Beckold Road. Um the folks over um off of Heather Lane and Meadow Meadow View Drive wanted me to convey the thanks to everything we've done on that development at the end of Heather Lane. It has turned out nice. It's great. All is good. They're concerned about the intersection of Meadow View Drive and Heather Lane. On the southwestern corner of that property, there is a tree that is blocking sighteline. Um, it looks like it's in the uh easement. Wondering if that could get trimmed or a stop sign put in traveling north on Heather to Oakdale. if if public works could take a look at that intersection. Um, one or the other. They had a great suggestion. Either trim the tree up so they can see. Right now, they have to pull out quite a ways and then as you all know, everything's south on tether. It's going to start up and a stop sign may or may not be the right decision. But, uh, if public works could look at that, that neighborhood would be much obliged. So thanks. >> That was it. Thank you. >> Thank you. And then we will move on to consent agenda which consists of items 6 A through 6 P and then 6 R S T and V. Does anyone want to pull? >> Mr. Mayor. >> Yes. >> I I got to pull G. >> Okay. >> All seasons American service animals. >> Don't know why, but okay. Um, I also would like to talk about I. >> Okay. >> And a conversation about P. >> I and P. Okay. G, I, and P. Anyone else? Anything else? Oh, I be fine. I will entertain a motion to approve consent agenda items uh A through F, H, J through O, R through T, and B. >> So second. >> All those in favor say I. >> I. >> Okay. And we'll go uh alphabetically. So we'll start at 6G. >> Yep. The only reason I wrote down here pull from the agenda if Marine and team show up. Marine team and uh everybody is here. So that's all I wanted to do. What a bunch of well- behaved people >> and dogs. These these are truly amazing animals. Many in training. One looks like bored to death and get me the heck out of here. So, they've done very, very well sitting here for a half hour. And that's all I wanted to do is thank Marine and the team for what you do for for helping these service dogs become what they're supposed to be. So, that was all I had to say. Um, I do have more treats if you're out. Um, if anybody's interested in milk bones, I do have some up here. So, um, it's a neat this is a neat part of our community and, uh, as I asked Marine, I know I know building permits and everything. I hope that's getting close and stuff. I see Dwight in the back corner there. So, um, I hope things start up pretty quick for you. So, thank you. Thank you, Mr. Mayor. >> You guys might have a little side business, too, when uh, big company comes in and pitches a $50 million facility to have six service dogs here. brings brings down the temperature a little bit. >> All right. Well, I will entertain a motion then to approve consent agenda item six G. >> So moved. Second. >> There we go. All those in favor say I. >> I. I. >> Perfect. On to six I did you want to take that one? >> Um is anyone here from that? >> Don't. >> Nobody's here. Okay. The >> you have any questions? I I'm I'm trying to be Well, wait a minute. You guys want to get out of here, Mr. Mayor? >> Oh. Oh, picture. >> Yeah. >> Yeah. >> They were wanting a picture. >> You can do that. >> I forgot all about that. >> Sure. >> Do you want us? >> Sorry, folks. It'll only be a minute. That that would work if if we sit here and you guys are there. Can somebody get a pick? >> Thank you guys for your patience. >> Mayor, do you want to come over here and be in the middle? Everybody ready? >> Is that for us or at the dock? >> There's more. She'll drop it. >> That's awesome. I guess >> great job you guys. Thank you everybody for uh for allowing users. Everybody had your eyes. >> I tilted my head a little bit. I was curious. If >> you could bones, you could send us I'd love to get a copy of that. Thank you. >> Thanks for coming, guys. Marine Leslie's loving doing Ru as a service dog up at middle school and high school now too. So, she's really involved. >> Doing great. Thank you guys so much. >> Thank you everybody very much. Thank you, Mr. Mayor. >> Of course. Thank you. >> Um I since we were there um just want to make sure There's been some things going on, changes, all of those things. Are we set now? They're going to ask for building permits instead of starting before. Do they understand our ordinances and processes? That corner has been a little contentious for a while. >> I think they're on the right track with my read of it. That started to >> Yeah, Mr. Mayor, council members, we did as staff meet with the uh property owner in early early October, late September and talk. >> Everybody's all right. >> I jumped a mile. >> Say goodbye. >> Um, excuse me. I did uh talk to them because they had not executed the conditions of the conditional deferment. uh they have since that meeting they had agreed to do a number of things by October 31st. Um while not all of those things they agreed to do are done they have made substantial progress in the last month. Uh you will note that in the condition we uh for the approval we did put a July 1 deadline. If that deadline is not met we would be in front of you to talk about options. Um, but we really do feel like there have made progress in the last month and we're optimistic that that will continue. >> So then the other question I had, if I may, Mr. Mayor, it was originally came to us as a dumpster rolloff company, whatever, and now it's outside construction, storage, all of those things. What is it going to be? >> Well, that uh Mr. Mayor, council members, the outside storage uh for the construction business, the excavating business was always part of it. The reason it's in front of you tonight is they were originally intending to go in the ex there was a home there that they were converting to an office >> and now that they've been um operating on site um they are looking at the building and in your packet you have a building plan so they're going to expand that building and make some improvements and that's why uh they're in front of you and I think um they're motivated now they have received as I understand it a loan and have the wherewithal to make these improvements. So, if the council approves this tonight, they would be able the city would be able to issue a building permit and they could begin work on that and then um as we agreed, they would wrap things up in this. >> Okay. All right. Thank you very much. With that, Mr. Mayor, make I >> motion to approve. >> Perfect. Do we have a second? >> Second. >> All righty. All those in favor say I. >> I. at a six I and then uh six P. >> Not questioning anything, but what are we going to do to make sure any other development that comes front of us isn't going to have all of these things, checklists, all signed off that have been open for so long. Is there anything we can do as a city to not have these things go like that? I mean for from second edition which started seven years ago, eight years ago to >> or years ago >> 11 years ago to 15th edition does does that company know and understand that we are not going to stand for that anymore? I mean that's just ridiculous. >> Yes, they know that. And okay, >> in terms of your first question, um we've actually started in the last two years to initiate more of a close out process. >> Okay. >> Uh to some degree that extension was on us in terms of not pursuing the contract um as staff. >> I think initially we we were we thought it would be more of a motivating factor for the developers that they want >> to close out, get escrow back. >> It was staffing issues rate and all that stuff. So we didn't use the contract leverage that we are excuse me that we are using now. We're using that in all developments. So for instance, Tava, which is the same developer, they are very close on some of their early additions to getting accepted. So they in the last 18 months to 24 months have been active and trying to close these out. So I almost have to and in become active in closing it out. So to be Some of it was on us, some of it was on them. Uh, but they are super close. And then this is 10 of the 15. Uh, the remaining five, four of those five are down to one or two items. >> Okay. >> So, I anticipate more even coming in the next months possibly. I think one will carry through the winter for sure. That was related really to the the conversation a couple meetings ago or last structure and stuff. So, um, escros reconciled Uh, a lot of effort went into looking back. We don't want to do that again. They don't want to do that again. Okay. >> In the past. >> All right. Thank you. With that motion to approve 6P. >> Do we have a second? >> I will second it. All those in favor say I. >> I. >> I. I. >> Did you say Did you say anything? >> I said I. >> Oh, sorry. Missed it. >> I'll be louder next time. >> I'm bad at that. Sometimes I have to try to see all of you guys talk. >> We need lights. >> Not these are too bright. >> Can't afford. >> Give me a headache. >> You could go really old school like Roman days. >> Yeah, >> we could do that. >> All righty. And on to planning, which we have one item 7A. Uh, I believe that was everything I just um which is the step plan review for site at 23580 state highway 55. >> Kendra, your presentations always right. >> What does it do? Yeah, my computer. >> I did and it's not showing up. >> It's not showing up. >> Yeah, it's not How much was the IT budget increased >> for 2026? >> Yeah, it is for6. >> Do we really want to stick it into this place or save that for later? Keep dealing with these it is. >> Next time we'll go dry erase boards. >> There you go. I got some clear acrylic acrylic laying around. We can use them. Just now you do. >> Whole bunch of scrap. >> Teamwork. >> Good job. Oklahoma for a second. All right, got it. There we go. >> Game on. >> All right. >> Uh, this is a sketch plan for the Lano equipment site on Highway 55 and County Road 19. Um, this is an exhibit from the applicant. I think you're all very familiar with the site. um the existing business would be redeveloped and we have some more slides that show that and as part of it um this slide I think is a good one because it does show the property to the north and they would acquire a portion of that property. So they would flat that property with the two properties that they own and create a new parcel for Lano and uh Spice down the south. Next slide. uh that that blue circle is showing the 60 feet that they would acquire from the property to the north uh resulting in 11 11.8 acre site uh when they're done. So the new building is in the southeast corner. It's a 5400 5,500 square foot building. And then in the center of the site there's an existing 6600 square foot storage building that was improved in uh 2013. And around that is a about four acres of fence outside storage. There's parking on the south uh west corner. Uh that pond looking thing is the a septic system. There's another septic system on the north near the storm water pond. And then in the corner of the site at 19 and 55, there's some additional parking up against the building and then a display area. And we'll talk about each of these uh individually through this report. So the business is a legal non-conforming use. Uh businesses similar to this have operated on the site for decades. And when Lano purchased the property in 2005, they came to the city and got a letter acknowledging the legal nonconformity of the use and some of the constraints that existed. and he had a conversation with uh Brad Lano and his attorney about what those constraints were. In 2012, there was a site plan approval from the city for a loading dock uh expansion north of the building. And then in 2013, the accessory building was approved and and that was approved in part to reduce some of the nonconformities because uh building that building uh they said would allow them to move some of the things that were outside into that building and uh that building will remain with this new redevelopment proposal. So the two other buildings on the north side of the site and sort of south of the storage building would be removed. Next slide. The property is zone uh C2. C2 is intended to provide for a variety of retail businesses. Retail sales are for permitted which is what is happening at the Spike Tools uh business. But equipment sales, repair, and outside storage are not allowed, which is what's happening at the Lano business. So, it's allowed to continue in the way it was in 2005. Uh, and again, then modified in 2013, but could not expand. And so, those uses would be allowed in the light industrial district. So, in the staff report, I talked a little bit about sort of the unique mix of uses. And there's a couple ways to deal with that. The applicant could move forward with a zoning text amendment to create a new zoning district or modify the C2 district to allow outside storage and equipment um sales and repair. That doesn't feel like the right fit for a retail site. So, I actually can't think of where I've ever actually recommended this, but perhaps a PUB in this case might be a better solution um than creating a unique zoning district because at the end of the day, that's what a PUB is. It's a unique zoning district. Next slide. So, the concept plan would house both businesses into in a single building similar to it is as it is today, but does allow them to expand uh and modernize their businesses. uh the uh building setbacks could be met if they pursue the landscape flexibility allowed in our ordinance which allows you to reduce that building setback from 100 ft to 60 ft with the addition of landscaping. Right now it looks like they're at about 70 ft. It's concept plan so there weren't any dimensions on there. I note that with that some additional landscaping is is uh very prescriptive in the code. The building concept is included in your packet. I wanted to highlight the fact that buildings are limited to a maximum of 20% steel, fiberglass or aluminum. The plans feature insulated metal panels and that's something you've seen in a couple of other PUDs. I think this is one where it warrants some feedback from the council about whether that would be supported and I have some imagery on uh the future slides. So, if you go, this is the site plan again. Yep. And then this is some imagery that's in your packet. So much of the building is a flat metal insulated panel. It's kind of a modern conish construction uh method. Uh there are some ribbed panels shown on these concepts. And again, these are not final drawings by any means and the applicant could maybe provide more feedback. The next slide is not in your packet but provides some information. Um and some of you may have looked at this about what it is, but it really is a metal And then it's got an insulated material. So I think in terms of when you compare it to maybe a typical agricultural building metal siding, this is a little bit different than that. This is the ribbed panel that I'm showing. They also had some flat panels and the applicants are here to talk more to that, but I think that's an important element because that does not technically comply with our code today. uh parking. The applicants plan provides 210 stalls uh where 206 appear to be required. Again, concept plan level. So, there's a lot of uh finessing that would need to be done, but the code requires that all parking and sales display lots must be asphalt or concrete with concrete curve. I just mentioned that that's a improvement from what there is today. That's, as you probably know, that's gravel today. Um the parking and display areas do not meet the setback requirements along either 19 or highway guides. And in fact, the display areas uh appear to be on or in the right of way. Um and so our code allows the applicant to reduce the 100 foot setback to 25 ft from the property line. Um but does require again that same additional landscaping that you're familiar with for the reduced setback. What maybe is a little bit different for this business and some other businesses in town is that display area is a critical compartment of their sales business. And so the council should discuss any potential for PUB flexibility if they go that route regarding those landscape requirements um which are fairly significant in order to get that reduced setback. But when you look at the 11 12 acre site, it does seem very feasible to shift that building to the northwest 25 ft to comply with those setbacks. So, um, council should weigh in on those setback >> that would allow it to fit within the reduced >> foot parking and display area back >> because again the display is really at the property line. So, if we move that to meet the 25 access uh to the site, um public safety has noted that they have some concerns and just need more information about that storage area. They need to be able to ensure that there are clear drive aisles uh for public safety. Four areas of outside storage is pretty significant and should there be an emergency, they need to be get be able to get in and turn around in there. So, we'd need some details about how that would be set up if this were to go forward. In your packet, we got some informal comments from Henipin County and uh they really uh generally don't need anything. Uh the right of way is adequate they said and the existing access is acceptable. We did send uh plans to Mindot, not required at the concept level, but um we know there's a lot going on in this corridor and so um plans do show removal of the eastern Highway 55 access and retention of the two western access points. And I would just note that plans are subject to review and approval by MDOT. Uh we haven't done a lot on Highway 55 as a council, but we did talk about this with Pioneer Trail and I would just say that while MDOT can't require dedication of rideway as part of a flatter subdivision, we do want to plan for that. So we really want to think about what setbacks we're requiring. So if Mindot were to say we're going to be u planning for Highway 55 improvements that would require 50 feet of additional rightway, we certainly don't want to be in position where the applicant makes improvements on the site and in a short period of time Mindot has to come in and remove those. Right. So um the highway 55 coalition has a study underway and uh that is separate from mind and know the mayor has been involved in that uh but they have funding for a study and we would really uh encourage the applicant to work with them and we would continue the staff to work with them should the project move forward. Um, as part of any project moving forward, as our standard practice, the engineering team would conduct a feasibility study. And while that wouldn't necessarily flush out all of the MDOT issues, it would address other transportation and infrastructure issues that need to be considered. I don't know what happened there. >> Um, landscaping, uh, is an important part of the landscaping is really not a part of what they submitted. They submitted a landscape plan that did not come close to complying. Uh but certainly on 11 12 acres, there's plenty of room to meet the ordinance requirements. Um as I said, outside storage not permitted in C2. Um the retail sales is not I just mentioned that this was in the packet that the outside storage has expanded dramatically uh from what was approved by the city in 2013. Um, so this is an opportunity to once again try to bring the site more into compliance with um the the the regulations, whether that be a new zoning ordinance or a PUB. Um, the site is in the Mus the Metropolitan Service boundary, but this is our wastewater study area. And as you may recall, the southwest part of the city um we had plans since uh for more than 20 years to provide sewer and water to this area and things have changed and uh the metropolitan council is studying this area. Uh we had hoped we would have results of a study before we kicked off the next comp plan round and we're still um discussing that with them. But uh as a result, sewer water is not yet available. So a varian beauty flexibility would be required. We've done that for other businesses in this district. Um the plans do show a preliminary and a secondary septic site. As a reminder, um as part of a preliminary plat submittal, the applicant would need to get preliminary approval of those sites from Henipin County so that we can ensure that those sites are sized right and in locations that will in fact meet uh code requirements. Um and again as part of any plat uh wetland delineation is required wetland buffers and setbacks would need to be provided. It appears that those are really on the north property line uh uh for this site where they're acquiring property from the adjacent land owner to the north. Um their plans indicate that there's some sort of an easement on that 60 foot piece. Uh we don't see a record of what that is. So, we're looking forward to working with the applicant and determining is that a private or a public easement. If it's a public easement, it would need to be vacated as part of this project. We don't at first land uh we don't see a reason for that to be a public uh east rightway. So, we just need to determine what that is with uh the applicant. And I think the reason that is part of this project is over time, if you look at the aerials, you can see that the project has crept into that area. And so this again formalizes things and allows them to bring the site into compliance with such. Again, talked a lot, but this is the concept plan that they've submitted. They're here tonight um to get feedback on the concept plan. Next slide. Uh this is a legal nonconforming use. The outside storage does not have those protections because it's expanded beyond what was permitted. Um when they've moved into the site. But redevelopment provides an opportunity to bring the site into compliance. And there's a couple ways to do that. I think the staff's recommendation is that the most um clean way to do that is through a PUD, which would mean step one would be to hold a neighborhood meeting on the PUD. Step two would be then to reszone the PUD with the preliminary development plan and flat. And then step three would be the final plat final PV and easement vacation. Again, um there is an alternative where they could create ask for a zoning ordinance amendment and address the mix of uses that way um which would eliminate the need for the PUB, but I don't know that that's a cleaner path. Council may wish to provide feedback. I know we're not big fans of planned unit developments, but um there's some challenges on this site. So worth some feedback on that as well as a couple of other things that specifically highlighted and as always other things that uh uh you wish to provide feedback on. The applicant's representative is here with I think the property owners. Um so if you have questions I think they'd be happy to answer those. >> Great. Thank you. Any questions for Kendra first? >> Mr. Mayor. Well, I appreciate this business very very very very much. I think I'm an investor. Um 210 parking stalls is the proposed they need 206. What are we parking there? >> Well, I think that we need to when we had the breakdown in the staff report, I think that's something that we certainly need to look at as we work through more of what's happening. I I think they could talk about sort of some of their display. uh if some of the parking stalls they're proposing were intended to be parking for customers and employees or maybe >> that's that's my question is parking for customers or displays and such and I'll never have an issue with displaying Bobcats tractors all of the appliances associated with it. So >> again with the at the concept plan we have a lot of information but the retail components that they're shown uh takes requires 82 parking spaces under our code. Okay. >> The office space requires 81. I don't know they have anywhere near 81 employees. So, there's a lot of things that would get worked through. >> I'm I'm very >> very familiar with all of the LO buildings throughout the metro area and stuff. So, uh, my question is, if we if this happens, I assume the building will be built before the next one's torn down. If if we can talk that far out. >> Yeah, I think that's a great uh uh conversation with the applicant, but that would be my expectation. They I don't imagine they want to shut down for the time that it will take to construct, but they're here tonight to answer those kind of questions. >> That's what I That's all I see. Thanks. other questions. >> You guys would like to come on up. >> Maybe if you want to start with that question if you have any feedback on that. >> Yes, if I may. Again, my backyard love I horse feed, dog feed, pig, everything I get is from pools. So, or spikes. So, great place, great opportunity to to uh make what you're hoping to make. So, I'm in support. I'm one of five people up here. But, uh why so many parking spots? >> So, good evening, Mr. Mayor, members of the council. Uh my name is Jennifer Hascamp. I'm the owner of Swanson Hascamp Consulting. I am an urban planner and I am assisting uh Lana with our application process and kicked off uh using the sketch plan to get your feedback before we put all of our formal plans together. So to your question uh with respect to the parking uh the idea was twofold. One would be that obviously we need to meet your parking ratio that Kendra uh was identifying uh per your ordinance and that some of those parking spaces could do double duty uh with display for some of their product. So uh to your point, it's highly unlikely that there's 210 people uh that need to park there either between employees and the retail uh you know patrons. So it really is about also having uh some solid surface uh display space uh for their products as well. Marrying on to that uh just to kind of address sort of the storage component of it that was brought up in that in uh the staff report. Um, we actually at our firm went back to 2013, I believe, when that conditional use permit was approved and calculated what the outdoor storage area, what I would say the unimproved area was. Uh, and we made an attempt to really get as close as possible to confine it to what that area was, which was approximately 4 acres. So, the idea was we were actually trying not to expand that outdoor storage gravel area. In fact, what we were doing is trying to shift it so it was behind uh the new improvements. So, what would you what you would see on Highway 55 uh and from the county road is a vast improvement from what you're seeing today. So, you see that nice building frontage, paved parking spots, um a paved display area, etc. And then we've shifted that outdoor um storage component, if you will, to be behind uh those improvements. We made a very concerted effort though to try to keep it to what that area was uh in 2013. Obviously, it's based on area. I can make no no assurance to you that it's 100% every square footage for square foot, but that was our goal to try to be as close as possible. >> If I may, the the the security of this the all of the equipment, everything that's out there, there's got to be some costs related to theft, those kind of things. and and to take it to this level would be in my opinion a a great addition to the business and to our community. But again, I love how nice and straight everything is right now and it's easy to go back there and look at everything during open hours, but uh my truck gets dirty sometimes in the mud, but that's a whole another conversation. >> A great place. Thank you very much. That's all I have. >> Is there anything else specific you wanted to go over? Yeah, actually, if we could address just a couple of the items that were in the staff report, just to give you a little bit of background. Um, so again, we I I touched on sort of how we thought about the site plan and orientation to try to get the building to actually have a little bit more frontage um and really make that sort of this, you know, hugging the corner, giving a sense of presence. Uh, the other piece of that though, which was touched on, is the the uh right ofway or the easement area. Uh so our surveyor obviously did do the survey so that we have exact precise lines of what's out there. We also did do um got a sense of what the easement areas that uh both the state and the county would be looking for in terms of the rightway. When we met with staff a couple months ago, we actually talked about doing a lot combination instead of a plat. Um and so when you look at this, this was drawn based on that conversation, which was to do a combination as opposed to a plat. So using more of your uh minor subdivision process per you know for lack of a better way of saying it uh with the intent that obviously uh and it's not showing up exactly quite right here just from a how it's getting displayed but we said that easement area we understood would be obviously a right-of-way easement but the fee title of that land wouldn't necessarily be dedicated if we were doing a lot combination. Um, and so the intent of actually putting the display around that edge was it's in the easement area, but it's not actually in a public right of way because we weren't dedicating it. We understand we need to work that process through with the staff in terms of exactly what that looks like, but at the time we had talked about doing combination, which is sort of how we ended up with uh the setback and the location that we had identified. So just for clarification, uh there's no direct intent at all to put anything in the rightway. Uh the intent is certainly for all everything to be set back outside of any right ofway. Uh so just to clarify that again I talked a little bit about how we kept the outdoor storage. Um I agree that I think actually the PUD process is likely the cleanest. Uh there are a lot of situations or or existing conditions out here that some fall into what I would coin as legally non-conforming rights. The others being you know what does constitute expansion etc. So I I I agree with Steph. I think PUD could actually be a really great path forward uh for the applicant. Uh in terms of the septic, just to clarify, uh we're looking at actually two potential uh septic locations. So, those two areas are identified. Both of those areas would have adequate space uh for a primary and a secondary. So, the location would has not been specifically identified that I'm aware of. Looking at Nope. Um, so but we've got two areas essentially that are untouched and could be viable solutions for the septic. So of course that would be ironed out as we go through this process. Uh, but it's not that we would have septic in both locations. It is that one or the other would be picked uh with the primary and the secondary drain field. Um, I think that covers everything that I caught in your in your staff report. Know Lano is extremely excited about the project. So hopefully uh the city is as well because I know they're hoping and I know the contractor is here as well uh that hopefully we can maybe get this underway next spring. So >> happy to answer any other questions. >> One more question. I was trying to get to uh trying to get to the property tax map. The very corner of 1955. Who owns that? That what is that for? >> You mean that little exception parcel? just that little parcel in the corner. >> Yes. So, uh Lana already owns that. And actually, okay, >> you're jogging my memory about the 60 foot easement as well along the northern property line. Uh that is a private easement uh that was agreed to between uh the two property owners. It is not uh to benefit the public. I do believe it actually is recorded. Um I think we've received it from our title company, so I'm happy to share that with staff. Um that easement area though would need to be addressed in some manner whether it is through that lot combination or whether it's through a planning process. Um but there is an agreement that already exists between the two property owners for it. >> Is the map down for you too? >> Yep. I can't get it. >> Just went down. >> They like to maintain it during our council meetings. >> Do they we use it too much? Sure. I I want to say it's extremely refreshing to see a commercial industrial plan that does not impact a residential parcel and for me that really reduces my level of concern. Uh I I feel like this is a major step forward for that part of the city. I like the overall look of what you're planning to do. I kind of like to see what those panels look like in person. I know Kendra mentioned that's something that's not currently allowed. I kind of have a sense in my head of what we intend for things to look like and from the images I'm seeing it looks similar to that but I'd like to just get a better sense of like with a sample two different maps at some point >> um possible. >> Yeah, Mr. Mayor, members of the council, we'd be happy to. It's um as a planner who actually sits on the other side oftentimes you don't oftentimes get to see what new products are and I will tell you that the IMP is really cool. It can have a lot of different finishes. It can have a a whole range of quality to it as well. There are certainly sort of the lower end which looks more like a traditional poleb barn, but then there's imp um engineered wood for example. So, what I think is really cool about it is also the fact that it's got really great R values. And so, from a sustainability perspective, it's a great building, especially for this type of structure. um from an energy perspective. So there's just there's a lot of opportunity with it and options of how to use it. And I I know we would be happy to bring in some samples so you could take a look at it. >> That'd be great. Wonderful. That's really nice. >> Last bit from me. I when I think about where else we have C2, I wouldn't want to see outdoor storage in those locations. So I think the PUD is probably the best mechanism. I wouldn't support modifying C2. Great. Uh, but I think for a PE this would make sense. I I think you can get there. >> Yeah, I agree 100%. The concerns that we've had in the past over some PDS and the usage doesn't really trigger this proposal for me. So, I think be a good good way to go. Um, in terms of some of the other things, the like the shifting 25 ft probably be a good thing to look at to get those setbacks. I think made a good point of making sure that we're uh planning accordingly with I know that Highway 55 coalition is hopeful that they will get funding this next legislative uh session so that they can go forward with a project here after that. So and I'm happy to courtize to you guys in touch with people at the coalition if you haven't been. Um I'm part of that and they have meeting actually a couple weeks so happy to connect you guys there. Um, an other item. I'm trying to think. >> Mr. Mayor, could I just make one comment about the 25 ft? So, as it stands right now, uh, the only thing that is in that sort of 25 foot piece is actually the display area, which is so in terms of shifting the building 25 ft. Um, I don't first of all, I think the building is actually there is a scale on here. Um, and from the way it looks, it is at about probably 80 ft. So, I just want to note the fact that to shift the whole building 25 ft could be problematic because the question did come up of keeping uh the existing building there while the new one is constructed and it does get quite tight. So, we're very open to working with staff of how this all plays out. But in terms of establishing a number, um it's just that display area that's in that that sort of provided we meet the landscaping. I understand because we're looking for f flexibility from that. But um where that building aligns does matter in terms of being able to keep the other building in place while we construct. >> Gotcha. >> I think feedback on that is valuable. I mean that displayer is at the right of oil line according to the plan set. Uh so it's not meeting the setback whether the other things move or not it'd be helpful uh I think one of the things I had asked is if we do have a reduced setback >> and again uh it's not meeting the 100 foot setback so they they do need to have that flexibility which requires significant landscaping uh one would the council submit uh support anything less than 25 ft in that rightway zone um uh especially considering the need for Mind potentially acquire additional right ofway in the future and two would council support any flexibility in the landscape requirements I know it's hard without seeing what it is u but we require you know like 10 trees every 100 feet with that reduced setback is fairly significant and so if the display area on the corner is important to them which I believe I'm hearing is some feedback about that might be helpful as they go back and sort of redesign the site >> I think there's a provision in code that allows us to take tree and landscape dedication at alternate sites if there's not room in a particular parcel for it. Would that apply in this case? >> Well, it wouldn't. It would for the rest of the site. The reduced setback is very specific and very prescriptive. Um uh that requires u uh one overstory deciduous tree, one overstory conifer, two ornamental trees, and 10 understory shrubs for every 100 feet along the length of the property line where the flexibility is requested. So there's no built-in flexibility there for the rest of the site where they're also going to have a hard time meeting code requirements for landscaping if they keep 4 acres of outside storage. Um there is that flexibility that would apply to the remainder of the site. >> So within a PUD would we have the flexibility to negotiate that? >> Yes. >> For off-site location you put it in park something like that. >> Yep. And that's why I asked the question, if it's a PUD, you have a lot of flexibility and I think it's probably important for them to understand how much are you going to let them encroach into the setback, if any. Um, and uh, you know, how important is landscaping along these two major roadways? >> I mean, we've got a number of park projects we're planning over the next five years. Maybe that's an opportunity for us to have a win-win >> potentially. Yeah, I think I'd be open to um I'd be open to some flexibility there, especially given kind of the nature of the business is to have I feel like that display area is pretty important to >> the operation of the business. Um so I think it makes sense and also I'm less concerned because it doesn't have the impact around residential that we've seen with other sites. Michelle, did you have something? >> I was just going to agree with that. I think that's a good point is why would we want to put more landscaping there when it's on two main roads, >> right? >> Yeah. >> I think so. I think we'd be open to some flexibility. I I would want to make sure my only concern really is the uh making sure that we don't run into a situation where we don't have the right or mind doesn't have a rightway and has to come back when 55 gets redone. I don't know that 19 is imminently seeing anything. >> No, I don't think Hanniban County says they will not require a new more rightway, but is the council comfortable with improvements at the property line because we would typically have a 10ft drainage in utility ement. We don't typically want stuff in that and it's really pushing up against it. It is the existing condition today though. So that's why I asked the question is sort of um they've drawn what they've drawn and if if the council wants to see something different now is a great time to provide that feedback given the opportunity to make >> to me I think there's middle ground I mean we might not want it exactly on that property line but I think we're open or I'm at least open to less than 25 >> ft >> um obviously depend seeing additional revisions of the plan and more details of the plan, but I think generally we're >> Mr. Mayor, just another thought and I usually get in trouble when I compare to other properties, so might as well just keep the thing going here. International up on 101, the setback on that building, everything else. Does anybody remember how far that is? because I I still question is a landscape complete and stuff on the international building up north of Mama G's >> that did comply. They did not get any variances. So I would guess the parking is at 25 ft. I can double check quick here. >> And again on on those pro on on that building there's parking facing the road. There's nothing here facing the road. Everything faces the building. >> Well again their parking was intended to be display area. very similar to this because uh that's what they do as well. >> Yeah. But it's turned into >> it's a little bit of both >> storage and all kinds of stuff related to repairs and those kind of things. It just something just isn't right about the international. But it's kind of like that, but this is in my mind with the sketch drawings and everything I've seen is going to look a lot this is going to be a lot more appealing to me and obviously the commercial business that's operating there now. So, thank you, >> M. >> And and again, the the the material Jeremy would love to see um samples and stuff. I've seen it and the options are endless on this and >> looks a lot better than concrete tip ups. So, >> it's cool. >> So, one point of clarification, the the display area is the rectangle area. The rest is actually intended to be parking for retail that would come up. So just as one clarification that's not really intended to be the re the display area of those parking spots that are abudding the the business. It's really that strip um because that's where it is today. So from a and that was the intent. Um but also I can say that I think unless they start throwing things at me from the audience that um we probably certainly want to verify with uh the state and highway 55 what the plan are because we certainly wouldn't want to put a bunch of improvements in only to have them taken later. So um I think that conversation should happen sooner than later before we prepare all of our our civil drawings. Um because that certainly would be throwing good money at bad. So, we certainly will verify that before we make any plans. >> Okay. >> And I can confirm that uh Nelson's uh display area is 50 ft from the right. >> Okay. Thanks. >> Makes sense. I think yeah, we we'd be certainly open to as long as it like you said you verify with MDOT and 55 coalition and South County doesn't have any issues with it for once. So, as >> long as that's not an issue, um I think we'd be open to to flexibility there. >> Okay, perfect. Yeah, >> Kendra said it best. This is a PUD application >> compared to some of the stuff we've gotten. So, >> great work. >> PUD is definitely the route to go on it. >> Yes. >> Pretty exciting. >> I'm excited to see how it how it comes out. >> For sure. >> Thank you very much. Thank you. >> All righty. Uh, no unfinished business. So, we'll go on to new business. We have two items. Uh, the first one is 9A, which is Elm Creek Wershed alternate commissioner appointment. And Dean and I uh interviewed four. We had four really good candidates. >> Really good candidates. >> Yeah. Which is great considering um, you know, we had the commissioner on there for how long was Ken? >> Couple decades. >> Yeah. A long time. And so it's not really something that we had a a bench for. And now to have that level of interest, I think is is huge. Um, did you have anything you wanted to add? >> I don't. It was uh it was it was great to talk to all four candidates. So our recommendations are there >> for sure. Yeah. So I think um we were going to recommend appointing and I don't know if we need to decide the um commissioner alternate commissioner order now necessarily >> our plan is if you selected one or two we would bring like a resolution at the next meeting. >> Okay. >> Staff and legal recommend identifying an alternate in order. >> Gotcha. >> Just with multiple it's allowed to have multiple but if all three to the public meeting, we need to designate who gets the vote. We get one vote. So if one or two or three showed up, we need to certify and order who gets the vote. >> Gotcha. Okay. >> So I would ask that we do identify. >> Perfect. Sounds good. Um and I don't know if you had any feedback on that aspect of it, Dean, but we Dean and I were going to recommend um appointing John Bottom and Ryan Botma to the uh as alternate commissioners. Um I think we have a really interesting opportunity. John obviously has a ton of experience with uh being on the wershed before >> and with everything he's done in his property. The watershed has come to him to talk about a lot of the stuff he's done. um his his background was that much it was it was a good conversation and again no take away from the others but uh >> and I encourage the others and everyone here tonight which I appreciate coming out to stay involved >> stay involved >> it's a really good problem for us to have to have too many interested people >> y >> um so thank you >> and if you wait six months something else will open up >> yes and And the alternate being his son. >> Yes. So that was Yeah, that was my second point was >> his son is going to school for >> crazy like if you were to design a degree to do this professionally. It's seemingly what you would study. It's it's a very specific niche conservation um soil I can't remember the t actual title of the degree but it's very specific to this and I feel like it gives a it was interesting talking to Ryan and John how they have very different you know John's more of >> just experience do it and Ryan Ryan argues with him >> background that he's getting on >> some conversation so >> so I think it'll be a interesting dynamic and it could be something great long term if uh you know Ryan could get coached up and and uh be there for a long time and have a really >> both able to make every meeting. They were both very enthusiastic about it. >> So and I guess I would suggest maybe we started John as alternate, the first alternate and Ryan as the second alternate and we can if that changes it' be easy enough to sort that out I think between the two of them to make that was changed at the beginning of next year or whatever. That would be our recommendation. >> Can I get uh I'll entertain a motion then to make those appointments. >> So second >> pick whoever you want to get the first >> I think you seconded before I moved. >> And I will all those in favor say I. >> I. >> Perfect. Uh on to 9B which is the city council labor agreement negotiation liaison. Um and >> Jay did do you have anything on this? >> Uh we need one for sure. Historically we've had two. Uh and uh part of the delay ideally our negotiations would typically occur late spring early summer. Uh if you aren't aware, uh our officers elected to leave their previous representation and there's a time frame that that happened and they went with new representation. So they're now with LES. Okay. >> Uh so we're we're working with them for the first time, but that has delayed our negotiations uh uh because they they couldn't start that process until they were within a certain window of the end of the contract. And so, uh, this isn't where we would prefer to be, both in terms of the budget cycle, uh, but also, uh, they're very happy with their choice, uh, and, um, also, uh, I'm I'm looking forward to good conversations. So, we need one for sure, Mr. Mayor. Uh, two is what we've had traditionally. >> Sound good. And just a question on that. So, the the current agreement goes technically through December 31st. >> 31st, but it's isn't there a provision if it a new agreement isn't struck by that. It exactly extends. >> We can extend it. >> How long? >> I think it >> Yes. >> Gotcha. >> Not spelled out. Yeah, >> I understand that. >> Uh but but that would be the preference. We don't want our officers to be operating without a clear contract. If there's any confusion about the negative impact of that, I think we can look up and see how that's been impacting people for a while in a positive way. >> Yeah, sounds good. So, uh, regarding the, uh, negotiation team, I know Mark, you said you're interested. I am. Patrick, and you are as well. >> I'd be interested, too. >> I'm in. Whoever we choose. >> Gotcha. I mean, I think you'd all be great. Um, so John and I did it in the past two or at least the last one. Um, so I I think you don't I don't think >> should it be you? I think I should be on it. >> One other person >> that that would be my preference. I think it makes sense to have some continuity between the two. Um but in terms of >> another reason why it makes a lot of sense is in terms of the city's fiduciary responsibility, it's the mayor and I's names are on the line. Uh as your representative uh and so that I think that's a helpful nuance >> for sure. Um, but in terms of how we want to determine your >> I think we're all supportive generally of law enforcement officers that we have. I don't think there's anybody who can go on who will prove destructive to the process. >> Agree. >> Um, >> and it's something that we all have to still review to approve. >> Correct. So, I don't think there's a bad choice to be made here. Uh, I would be a little concerned for councelor Vicmp just because of the family ties or >> is he no longer any family? >> Not a one. >> Very good. That I don't have any reservations. >> So, I don't know how the three of you want to have an arm wrestling tournament here or I think you'd all be great. Um, I know you have history obviously as in law enforcement. Yeah, I've uh I was actually a union rep and I negotiated for uh employment contracts with LS. >> Gotcha. >> Does that work as as Mark as the other >> I'm a lot better looking than him, but I >> nominated we can bring in pictures >> and and December could be pretty busy for you. >> That's a good point. Do we need to make a motion? >> Priorities. >> If we could get a motion on um appointing Mark and myself as the labor agreement negotiation leaison that >> I will make a motion. >> Can I get a second? >> I will second. All those in favor say I. >> I. >> I. I feel like I didn't hear. >> I got to say nay. I just I just got to oppose just >> saying nay. We have three. Three. >> You got three. Three is enough. God, I haven't had to go through abstensions that over almost a year now. >> Can we set up a pool for how often there'll be abstensions with the vote? >> No, >> absolutely not. >> Don't drag it out. Make it make it good. And I know you guys will. >> All right. Looking forward to that. And keep us posted when we think that will be. But long as it's not in the next week, I will be back in town after few days. Um, and then on to item 10, which Yeah. >> Yeah. So, Mr. Mayor, uh, I I've been texting back and forth. I I wasn't watching a game tonight. I was texting back and forth with our attorney because, uh, I had a question. Um, I had not gotten the script beforehand and he wasn't able to be here tonight. So, uh, something that came up regarding the closed session is in terms of statutory justification, the only way that we could go forward, uh, to have a closed session of the changemaker award would be to share the names of everybody that we're going to talk about. I would prefer not to do that. Uh and so the alternative that he had proposed was to decline to enter a close session and instead again appoint a council subgroup of two people and then following this I could share it with you and then we could get the information back if everybody was comfortable with those recommendations from council uh representatives. So that that is the pivot rather than close session would be uh for the council to identify two people for us to talk who would be the employee identified for the changemaker award 2025. The reason the timeline is important is because we have to get engravings and stuff done for our December uh holiday party that you're all invited to >> which is >> December 3rd. >> Yeah, you did. So, so that's a pivot from what's on the agenda and that would be their request. Mr. Mayor, >> is there interest in anyone serving on that? >> Okay. >> Do you two want to do it? Sure. >> Sure. >> That work for everyone else. >> That work? >> So, uh, if you have a few minutes after this, uh, please go into the conference room and I can provide you the feedback on where we're at. >> Perfect. >> That way, everyone's been on something, too. >> On some committee. Perfect. All right. Um, do we need a motion for that? >> Yeah. To >> I'll make I'll make that motion. >> Second. >> All those say I >> I should probably have to say >> you don't have to. >> Can I say >> so many extensions? >> Uh, and with that, do we have any staff report? >> Uh, just one. Uh, Mr. Mayor, I I want to apologize and and this has been a request before, but uh I will do better. I received presentation uh right before the council meeting. I will email those out in the future as soon as I get them because I can understand how it's sometimes difficult uh to see the screen. Uh but I want you to have the latest and greatest information. So, uh you can trust that when I get them, I will email it out so that you've got it so that if you prefer to look at it up close and personal rather than on the big screen. Uh part of the reason that they didn't that that we didn't include it in the packet is because they were continuing to update the information. Uh we had meetings right before I left last Thursday about the public works component of it and we wanted to make sure that it was the latest and greatest information with their analysis. Uh and that that has happened in other areas too in terms of financial analysis and other things. If we have presentations ahead of time, obviously we'll include them in the packet and as we did the other presentations uh but I will forward those. >> Thank you Jay. I appreciate that. I find that um the presentations like are more of a summary of what we're reading in the packet and they're just super helpful to see because it sparks other questions for me and I just can't see it. So >> I can't either. Yeah. and and it's hard for me to send it uh from my computer when I'm presenting from my computer. >> There's no way to share your computer with our tablet. >> Uh not that I'm aware of. I've already got enough >> that IP capability. >> We could log into the meeting. >> I almost >> to uh I legislate. >> Can we still move? >> So So I I could I could update it to that. It was it was literally an email that I got so I could forward the email to I I will make sure that you get it. >> Do we publish soon? >> So, I apologize. >> Sounds good. Any council reports, >> Mark? >> Yeah, just two things. Um, I'd like to know what is the status with the uh uh abandoned uh electrical substation on 116. It was my understanding that that was being dismantled. It doesn't look like >> any of that has happened yet. And uh if there's resistance, I would like to know from the city attorney, how do I propose a uh a fine for that unsightly property? >> It's a it's a nuisance property in my opinion. If I recall correctly, there was a term to take it down. Initially, that was longer, but then they came to us like in the last year and said that it was >> So, I met with them in the spring and that's when I provided the last update and and they at that time told me that they were going to start it October, November. So, this is the window when it should be starting. I'll get an update to get clarification on the timeline. Uh um I haven't seen any activity there either. Uh so, I I will check in with them. Uh, and also check in with Mr. Things to see if we have any recourse. Uh, if they don't meet the timeline, be great to get that down. >> If that ever happens again, like I don't even know with something else similar. Can we put that within the agreement? >> We tried and I think we were told we couldn't. >> Okay. >> But that was a hot topic like how long is this thing going to stay up in this condition? >> Yeah. >> So, so to that point, I think that's a really helpful point in terms of what we have the authority to hold certain parties accountable to. Uh Kevin and I have talked about this a lot with with some of our other partners in terms of franchise agreements. Uh council member Baronamp has brought up some challenges that some of our residents have had with posts that are not you know a post came down or something like that and uh and we don't have the authority to touch it and we don't have any any uh real mechanisms to force them to do something about it. And so we're we're doing part of the reason the the franchise agreements are going back and forth is we're trying to ensure that we protect the city's interest to the degree that's most possible and they're not appreciating some of that. Uh >> well they they don't want to be obligated to do things that they don't want to do. Uh and and for us we we don't want on site blighted. They they have removed the transformers and those kind of things, but the erector said like like Mark said is is an eyesore. >> So I spoke to them on site the day that uh I think um Chief Gosh and I were driving around and saw them that day and I tried to talk the guys on site didn't have any information. So that's when I reached out >> uh and I actually talked to their engineer >> Kurt. hurt uh and and he actually came in and sat down and talked with me and and I pressed uh because of the feedback that he provided for a commitment uh that's when I provided the update but I haven't reached out to him recently so I won't >> thank you and I I have one more thing too we had um we had talked about I think you and I and Mr. Tobin spoke about a safety issue and I'm not going to say what it is here uh publicly but Um, has there been any any movement on that? >> I have not been here, so I don't have a good update for you. >> Okay. >> Do you know what I'm referring to? >> Uh, I'm not positive right now because we talked about a lot of things at that time. So, >> it had to do with a window. >> Oh, no. There hasn't been any movement on that. >> Okay. Is that is there is there something we can do to get that corrected? >> Uh I I will dive into that next week. Um as as I've been out uh I I don't think I even had conversations with our our people about that. Uh so um that's my my fault. I haven't made so thank you. >> You're literally within a few hours of getting back. >> Yep. >> Quick question. Did we get our our microphones fixed? >> Uh, so it was a levels issue. >> Yeah. So the issue is when the microphone stays on during the meeting and no one's using it, there's interference. So that's why we're trying to turn it off. >> Thank you. >> Aaron educated us. I'd recommend those like hanging mics we have in the PD set to a new building. They seem nice. Although I've heard they're now maybe outdated now. There's like a new scent like one central one. >> They'll probably be outdated by the time we pick that. But anyway, >> it'll just access everyone's phones. >> Exactly. >> Yeah. >> Perfect. Fun fun. All right. And with that, we have upcoming schedule. We have a meeting, just a meeting, no work session, right? On 20th, >> I believe that's correct. double check that date because I know that was specifically a point we're calling out for Tuesday the 25th and then we have our last meeting of the year uh December 11 and then we'll be into 2026 >> Christmas party in December 3rd >> and the holiday food and >> the food drive parade all of the visits and stuff on the 10th >> 10th >> Tuesday the 10th with the 11th being the alternate >> Tuesday is the 9th Tuesday night Tuesday the 9th with hopefully >> I'm kind of hoping for the alternate >> I'm kind of hoping not I don't know if I can make that and also I believe there's another conflict that maybe you and I should talk about >> potentially with the backup date. So with that I will entertain a motion to adjurnn. >> So move second. All those in favor say I. I