This transcript has been formatted with speaker names based on the context provided and the dialogue within the meeting. [0:03] Mayor Jim Michalski: i'd like to welcome everyone to the regular meeting newsletter city council for wednesday july 13 2022 and i'd like to start with the pledge of allegiance please i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all [0:35] Mayor Jim Michalski: like to welcome our guests here today thank you for coming moving on the first item is the agenda do we have any changes or additions to the gender hearing then do we have a motion to accept agenda so a second all in favor say aye aye opposed motion carried moving on to consent agenda number two we have uh the minutes for the regular city council meeting for june 8th 2022 rainy questions or discussion on the minutes [1:23] Mayor Jim Michalski: have a second but [1:31] Ellissa Owens: moving on to financial reports city council table for june let me turn off what we're doing here absolutely so we wanted to provide visibility for the city's accounts payables activities from the previous council meeting until current so that is what was on your desk this morning as far as the additional financial reporting we are we've been having a little bit of an issue with our credit card processing at the campground uh those monies go right into our general fund so we're working with camp spot and our campground hosts to determine where some discrepancies are coming into play they're very minor it's under 300 but we couldn't bankrec reconcile it to the penny yet without having some of those [2:16] Ellissa Owens: solutions determined so we didn't want to provide financial reports that didn't include our bank reconciliation for the month of june so we will double up on financial reports next month but what you have in front of you is the accounts payables for june um and so whether or not we want to proceed with approving just the accounts payables and or wait till next month and will include financials for two months worth and payables for two months worth um that is entirely up to council club suggests in the finance reports number one city council for june 2022 and number three liquor store profit loss statement for june 2022 and the other ones when they are ready to be sent to the city council and then also [3:03] Mayor Jim Michalski: in next month agenda any questions or comments by the council i would just assume table all of it until next month so we can actually go through the financials excellent promotion get your motion do i have a second second all in favor say aye i oppose emotions moving on number three public comment this time is reserved for comments from the public by matters not listed on the agenda please keep comments to three minutes i think we have none today thank you [3:50] Mayor Jim Michalski: number four departmental reports police chief depart report for june 20th 22nd an lmcit benchmark project we're members of the council administrator owens down your packet you'll see our police report for june totaling 268 calls for service 82 of those were extra patrol 33 traffic stops 20 community engagements 17 assists to other agencies 114 calls for service and two medicals you can definitely tell somebody's here because we have a lot going on i know we've got a pretty full agenda tonight so i'm trying to get reminded pretty quick um fourth of july seemed to go off pretty well we didn't really have too much going on i think the weather might have hampered the numbers a little bit [4:36] Sheriff Kelly Lake: but still it's pretty uneventful at least on our end there's some updates that were on the paper some articles on some of the issues that we've been having with extra cars being in people's yards driveways grass not being cut you know things of that nature so some of the ones that i've talked to have made some efforts of cleaning some of it up we also went and reworked some of our city ordinance stuff make sure everything was in our cad system which hadn't been in there in the past so now we're all set with all that so those ones that aren't kind of following along are probably going to be getting another warning letter i'm going to probably be cited for it so but i think everybody else has been kind of moving in the right direction [5:22] Sheriff Kelly Lake: we had a pursuit here last week uh with officer serrett that uh started and then i joined at one point and pitted the vehicle and uh so we had a little bit of damage on one of the squad but we were able to get the suspect to put in there's also a stolen vehicle recovered here from mille lacs in moose lake so it's been pretty busy uh we have active shooter training set up at the school so we've got a date locked in for that we'll be doing that work with superintendent the use of the school and the different members that would potentially respond from our area so we've got the instructor and everybody i'll lock in and we'll be doing that later this summer and prepping for a good day so i think we're pretty well set to move forward with that [6:07] Sheriff Kelly Lake: it's going to be a busy weekend we'll have two of us on we can help build screw out at all without everything i think they've got all the barriers set where we need them and should work pretty smooth like it always does uh today we had about 50 little kids from mini moose that were now on the police department going through and looking at the squads from the fire department so it's kind of nice to see those little ones down there a lot of fun but uh other than that i was asked to speak at a tzd it's called torch zero death conference in saint cloud this fall for our atv work that we've done so i'll be doing that later other than that just kind of moving ahead back in each meet juventus they come up and go forward so any questions [6:53] Mayor Jim Michalski: thanks chief please appreciate your chance thank you city superintendent [7:06] Phil Entner: mr frank remembers the council administrator once um yes like darren said uh it's hours here we're busy pairing all cylinders going 15 different directions it's it's good busy but it's good i'll start the water department distributed 5.4 million gallons drinking water in month june a couple water bricks water repairs we had this year one was on the fiber this last month one was on the 500 block of birch avenue uh that was done last week in june just before 80 days we were able to get that patched up that was on the great road so that was all happening we got all that good um main valve replacement on second street that was kind of a nightmare but it is done and fixed that was one of our main feed lights heading to the tower so that was a good one to get fixed as well the gis mapping system is going to start here at the end of the month it's going to be a lot of work for the rest of the summer for my crew and myself um but [7:54] Phil Entner: we'll it'll be a good good thing to get that going in the right direction um now we have piles of maps laying in the corner and up on the shelf and everywhere to shop this is this will be good for the next city superintendent you guys have to so you won't have to start rising so it'll be good uh sewer department uh collected 13.1 million gallons wastewater month of june as you notice been a little bit drier right a little bit drier last month was 21 million right i and i still a big problem we need to still continue to spend money in ionized reduction huge okay june discharged 39.1 million gallons of wastewater's bonds everything went up without a hitch we met that all but one of our parameters were a little high on our ph not a big deal slap on the wrist [8:39] Phil Entner: a couple different ways to offset that so we're fine um we're good there the lining project will are we touching on that later sorry we'll jump past that one bridge lift station no one knows about this i just told us about it today uh we're having some mechanical issues there we have two loader pumps in the hole right now pushing wastewater not a good place to be the new grinder that we just put in here four months ago took a lightning strike about a month ago yeah so we're we're looking at uh we have i haven't looked at insurance on that yet but we're going to um kind of seems to be the way it goes for us it's just good to see it's tough but we'll do what we can do everything we can go from there i do not have any more information other than other than that for right now we have we [9:26] Phil Entner: have two pumps in the hole we're moving away squatter no one's flooding out everything's fine no one knows anything different but it's not a good spot for us to be but we're gonna we're gonna get through it like we always do um street department pothole feeling as always that's kind of a monthly basis backed up batching i broke it up into two sections this year one is all our repairs from this last winter which were a ton of them which we barely finished before the fourth of july we are now probably gonna wait till after obviously we'll start doing some some bad spots so some spider webbing some trench crossing settlements that you can go drive down the street first streets and turtle ones for that actually your car will sit there and just do this constantly we're going to start raising some of them we have some funds left in that in that line out of the budget we're going to start doing some of those winning repairs i know i'm going to get the comment why [10:11] Phil Entner: don't you just go all the way to the other end of the block because we get it constantly i wish i could do that but i can't so but we're going to do what we can with what we got and that's the way that goes forced to go pre-construct we're going to talk about that later as well right and the rest of it uh campground park cemeteries uh the road the permanent the new permanent fireworks shooting location was put in just before it was it was needed anyway it worked well the uh the fireworks guys they loved it worked out for everything they needed they were super happy and happier than last year so that was always good parks and campground they're just just businesses usual cemeteries they're busy uh almost seems like weekly everybody over there so we're doing really good we're busy we're good any questions [10:57] Council Member: one is that grinder working the grinder is still pumps are working grinders not working because you get any trouble farther up yep oh weekly so but we're just trying to get through it and i'll have more to we'll have more to talk about on that in there do you win that grand european time it took four months to get well so i don't know it's okay i wish i had better answers for you but i don't good i've gotta finish one more thing that we put in the packet for you guys on the benchmark analytics um melissa and i had a lot of prep work to get together for this company they asked uh we were one of what 30 agencies they picked to try to do this study on for a couple different reasons as you looked in there [11:43] Phil Entner: that whether it's ptsd claims that we've made progress in the right direction maybe that we've been looking at you know a couple other different ways of handling some things and you know some of these things popping up but they sent two people from this firm out of chicago over here along with the league of minnesota cities we spent what two two and a half hours um with them going through a lot of different things related to some of our operations some of the different things we're doing what they're we're trying to do and we brought up a lot of our concerns and what's impacting us and pretty much everywhere else but some of the things that we brought up there were like this was new to us and it's like you know how can that be you know but um they're going to really do this pretty in-depth study they've been still emailing me on a regular basis getting more and more data and they're going to do this study on predictors to try to [12:29] Phil Entner: help notice prevent some of these things as they're you know coming out whether it's ptsd claim or you know you know what other type of treatment things we can do to make sure that these you know people can work through it so it's uh pretty interesting um that they're gonna try i think some only one of the nation um doing this kind of studying this in depth and uh yeah they're a good group to work with and of course i don't know if you had more that you wanted it yeah so they um they ensure confidentiality which is important so we got to have a lot of open candid conversation they will be publishing a report um that we will have access to as a participant prior to its distribution um some of the items that they kind of cued in on which was really interesting to me in my role um and you know from an outside [13:14] Ellissa Owens: standpoint looking in from an administrative standpoint was um you know they're really interested in some of the changes that darren has implemented with the department since he's been there so everything from training opportunities to um upgrading equipment to policies that he's put in play and things of that nature that contribute they think to low turnover and lower rate of claims and things of that nature so i want to make sure that i communicate how good of a job darren's done and the impact that he's had might be far far greater than we've even been able to see yet um from a long-standing standpoint of claims and turnover and um financial impacts for the city in this [14:01] Ellissa Owens: lake so that was really really a good thing to be a part of and we'll have some more information to share as we move forward all right thanks listen you're too kind but it is i mean it's a whole you know group of us here and i think that we've talked about that too and you know all the atmosphere that we have here in the support i do feel supported here and it's been working out great so i think they were trying to pick up on that piece that we have here so and one other thing phil and some of the other guys are getting maybe another atv bridge coming in between the new trail and holiday so i think that's probably going to take got any more update on that yeah it will be next fun yeah i think it's supposed to be down here for some reason okay so um that'll be another you know section now that you dropped out so we're still working on that stuff but it's filling those guys up uh doing all the work on [14:46] Sheriff Kelly Lake: them so all right good job thank you thank you municipal winter store department [15:11] Elaine (Liquor Store Manager): we okay a very long fourth of july weather was not compatible with some of the days but it all turned out fairly well on my trunk donations my calculations that i just did a couple of minutes ago it's probably fifteen thousand dollars more than last fourth of july so many times good um we have estimated a 3.5 surcharge on all all credit card transactions on sale and off sale to try to make up our credit card fees so i'm just going to increase in revenue from that also i have some exciting news to generate more revenue for the city [15:58] Elaine (Liquor Store Manager): it's brought to my attention today the minnesota gambling supplier called pilot only came in and they offered etaps and i don't know if any of these it's a little handheld computer thing that you you give your bartender 20 dollars to remember what you want to get and put it on there and play [16:33] Elaine (Liquor Store Manager): a lot of money off of that i think that would be an another great way to generate some more and one lady that was in selling she had a bar and she said she paid it off two years just with her tab so i'm working with the family manager and have a meeting with this company on monday just to get the basics and what's it called anyway um it's the minnesota gambling supply their their company is called the pilot like the normal one around here is called chaser yeah that's what everybody has you see it yeah yeah [17:18] Council Member: but um i kind of just looked at his things today and he makes they make more money and they give back more money than the booty chaser they're very um i mean as a person playing they're very easy to to run i don't know how much it doesn't seem like it's a lot of work just blind monday at nine o'clock we'll be there also um other than there's no no cost to us whatsoever no cost to the city nothing so then we're gonna negotiate a [18:06] [Music] [18:17] Mayor Jim Michalski: moving on to 4d technology slash library department quarterly update [18:29] Library Representative: hello members of the council administrator um for the library updates um we have been continuing to get more people into the library as the summer carries on more kids out of school so they're coming in and getting lots of books from the library it's nice to see them going off the shelves we had an average of 33 people in january and in june it's all the way up to 56 people per day i think the highest we've had on a single day was june 23rd we had 81 people coming into the library so it keeps us very busy um let's see the we do have several programs planned coming up soon we have a few authors [19:14] Library Representative: coming in such as dean holby who's going to be talking in the library um we have a therapy dog that comes in so the kids can read to a dog and they've been really enjoying that so we'll have leo come in again for our reading program for the summer we have 95 95 kids signed up so far and we've actually keep having a few trickle in and sign up to continue we have about a few weeks left four weeks i think until the end of the summer reading program we have a few excellent sponsors i was able to get some gift cards from quick trip and we also have some gift cards from like pork areas and a few other places [20:00] Library Representative: on the area so there will be some excellent prizes at the end for all those kids who have entered their raffle tickets any questions oh great thank you very much appreciate it [Music] on to the flooring motor vehicle department clearly updated [20:35] Karen (DMV Lead): um i don't know we got a couple things to report i guess i'm just updating on our testing it seems like we've been getting a lot more since school has been out of course and just since the last meeting we've done about 125 tests since our last meeting so that's been nice about 220 total since december which is really good um we're hoping to add another computer up at the front um we're thinking about doing like a kiosk thing so they're divided or whatever and put two computers up there and what else we've been getting a lot of people from the cities that come in to take their permits up at [21:21] Karen (DMV Lead): the depot and when the kids are in or the parents are in we're letting them know that we do offer it here so they don't have to make up words up at the people because it's hard to get into there and we're having all these people travel from the cities to go there and our people are having to travel north or other places so just trying to get the word out that we're here um and i think i don't know melissa did you put it in the paper i'm not sure it will be this next week it will be yep so then that should hopefully get the word we just received our driver's manuals yesterday um when that probe when they stopped making drivers manuals with estate uh vendors started making them but you [22:07] Karen (DMV Lead): could only buy them in like 250 people and i had contacted sandstone at one point and okay to see if they wanted to go together and buy but nobody was interested in doing that so now they've changed it where you can buy ten at a time ten per so we're going to give that a try and our class d and our motorcycle manuals will sell them for like seven dollars and we pay 325 and our cd manuals will be selling them for 10 and we pay 650 per piece but we do have to take pay attack so we have to keep that in mind too we are also working on selling vtv licenses and registration stickers for [22:53] Karen (DMV Lead): our office um i did purchase um the last of the ace hardware ones that were pre-cut and i'll check back with them when they have more cut and all in order we're just gonna start there and if we see like we're going to be selling more and then we think um we'll order you know a sheet of it but we'd have to find somebody to cut it for us so that's uh so hopefully we can make some money on that too and i'm gonna cut the stickers at home i have a cricut machine that i can cut it's too hard to find stickers that you can actually cut to hand people they're all the ones you can buy are so close together that you can't cut them apart so i thought i'd try to make them myself [23:41] Karen (DMV Lead): i'll try [Music] and then just we'll probably be working short staff this summer with vacations and appointments and i just want to assure you that we'll do our best to keep the overtime with a minimum and it's just busy it's been busy today was a little bit quieter which was nice i could catch up on with some stuff but um that's let's see um i'm just saying people are really respectful for having only four people in the office at a time it's it's really hard to hear with a plexiglas which we would really like to keep up just kind of gives us a barrier between customers and so people are doing really good and then they're being respectful for that [24:29] Karen (DMV Lead): and i think that's about it anybody have any questions for me and i just want to mention the kaufman country letter that the city received oh i didn't know that very nice [24:53] Karen (DMV Lead): yeah which is nice to hear i just had a guy who came in from the cities and he goes he just said i come here no matter what he has a cabin up here and he said i'll come here any day before i go to the cities again it's just wonderful so he loves he goes thank you for your service and everybody always being so nice so we're thankful and i said you can keep coming in we're happy for your business yeah i thought it was important to share that email um that came through and i'll be sharing it with karen and her staff as well um it is nice to hear the positives karen's been been working really hard with your team we implemented a monthly meeting so on the third thursday of every month we're meeting and we're talking about ideas of generating more revenue and so karen got to describe a few of the ideas [25:39] Ellissa Owens: that came about whether he's selling manuals or atv license plates things of that nature so we're going to continue to just test different ideas of what what's working and what isn't working and see what we can come up with for other avenues of revenue and it's been going really well yeah thank you yeah thank you thank you thank you moving on to 4f city engineer month report for july so the meeting minutes are rather lengthy um there are four pages of them we are going to touch on a majority of the topics on our meeting minutes within our actual meetings so i will um just kind of proceed at this time and if any questions arise please feel free to ask them but we will cover a majority of [26:25] SEH City Engineer: this particularly any specific questions at this time moving on to 4g chamber of commerce updates so the chamber has a number of upcoming events we have a good day this weekend with art in the park there's the 9 and 9 golf outing on friday july 29th the triathlon on saturday august 13th and the brew fest on saturday september 17th in addition i just wanted to take an opportunity to say thank you to the chamber for helping us the chamber did some fundraising for the city of moose lake fireworks i also wanted to say thank you to all the local [27:11] Ellissa Owens: businesses that donated we received a total of 8242.62 from area local businesses and residents as they went through marketplace so that's absolutely outstanding we did in the packet i did include a thank you flyer that will be in tomorrow's paper it's going to be a half-page color ad and we just want to make sure that we communicate on behalf of the city how much we appreciate the donations for the fireworks also thank you thanks always welcome moving on to five previously discussed [27:58] Mayor Jim Michalski: business uh a is the safety committee update i'll keep this really brief i just wanted to um just give a little bit of visibility to some things that are happening happening in the background as phil and i met with the league of minnesota cities we were made aware of some opportunities out there to get grants that are safety related so we did superintendent edna did apply for a grant we received a 600 grant we're going to continue to look for opportunities out there to help fund our safety program and so i just wanted to provide a little bit of visibility to activities that are happening in the background will grant you for equipment or for [28:44] Ellissa Owens: equipment okay great appreciate that good job moving on to number six in business clifton larson allen 2021 exit all right i am not clifton larson or allen but i am doug host and i'm a principal with clifton larsen allen and each year i have the fun uh opportunity to present the results of our audit we kind of put a cliff notes version together in this powerpoint so that believe all council has a copy of it so that is what i will work through today on page two just the agenda those are the things uh i'll go through today a little introduction about the audit team [29:30] Doug Host: some required communications look at your financial results for 2021 and summarize it so with that on page three we list out the people that worked on the city's audit and i've been on governments for 31 years yep i started when i was six so it is this kid auditor's got to be honest right about something no as your author i got to be honest i did i am older than 37 right now but i have been doing this 31 years and i love what i do danny lark is the manager i think he's been on the audit your audit every year that we've been doing it eric's meds root as well [30:16] Doug Host: the four most experienced people have all been on your audit for multiple years that sure helps to make the article smoothly but just like a good college football team we always try to have one more new layer you know each year and this year it was cameron and chandler and uh that's your dean page four a lot of standards require us to issue certain reports one of them is a four-page letter that is stapled and it's for the council and mayor um 30-second summary of what's in those four pages we issued a clean opinion on your financial statements we didn't have any difficulties when we performed the audit and we didn't have any disagreements with management so that it's about as clean and boilerplate [31:02] Doug Host: as you can get you know going into the 2021 audit we knew there was a little bit of turnover in staff here and people in new roles and let me do this for 31 years it happens on another audits each year and a lot of times it doesn't go very slowly but to the contrary here considering those unique circumstances the auto went very well and staff were great to work with thank you to melissa ride everybody that we bug for a week or a little longer sometimes but we just really appreciate the cooperation we receive thoughts been done for like six seven weeks they've just had been able to get here to present it so [31:48] Doug Host: great job by staff from an outsider looking in page five we're also required to communicate items regarding internal controls these are the same three we've had for a few years you don't have a lot of people so we have to tell you you don't have a lot of people to segregate all the functions so we told you and we did just have a couple of adjusting entries as part of the year year-end close and we helped the clerical function of putting your financial statements together nothing outrageous we didn't identify any material frauds or anything if we did we'd have to report that to you so all pretty straight forward page six there's a category of things that we're required to communicate called [32:33] Doug Host: significant deficiencies i'm happy to report there are none uh this year there weren't any last year either page seven the state auditor's office requires us to test your compliance with various state statutes over cash and investments debt uh all kinds of contracts and one of the items we're required to just communicate this year it's in regards to your debt letter like you issue debt and there's a state statute that says you should levy 105 of the principal and interest that's going to be due on that debt in the coming year so you got the money on hand to make the debt payments excuse me but when you do that over a number of years and people pay their taxes so you start [33:19] Doug Host: building up buckets of money which is kind of what has happened in the past and instead of just constantly levying levy and levying and building up this excess you can use fun balance and that's really what the city's been doing um but at some point the the rubber meets the road there really isn't any fun balance left and we're getting to that point here or kind of gotten to that point so on page 8 i just included an example of all right for your governmental activities not your water sewer or any of the enterprise funds but let's just assume you had 251 000 principal payments 38 000 of interest so this statute says you should levy 303 000 right the business type activities that lists out principle and interest and what the levy [34:06] Doug Host: requirement is well for 2021 the levy was only 267 i think this is right numbers but either which way in a bunch of thumbnails was used to to cover that's normal but uh what's happened now is you know the that's a deficit of 302 000 at 105 percent 269 000 at 10 so bottom line is you're back to the point where you need to levy for the hundred five percent of the principal nature start building up those users again that makes sense okay page nine financially the overall city as a whole it's that position it's net worth it's the difference between [34:53] Doug Host: your assets and liabilities you've got more good things and bad things and it's been increasing over the last five years actually increased about 33 percent so that means the counties financially is pretty stable and your financial position is improving on page 10 we look at the general fund and you know it's the main operating fund of the city and the fund balancer the reserves ended at about 2.6 million which was up about 220 mil or a thousand from the prior year and a bunch of that has strings attached to it and a bunch doesn't the part that doesn't is called unassigned and that actually dipped a little bit in the current year uh but still sitting at 1.4 million is [35:39] Doug Host: very healthy level for your unassigned or unattached fund balance for those that have been here for a few years we'd like this chart on this page to like look at your reserves see how the trends are going and you know there overall there's recommendations that you should have no less than five months of reserves built up all right fun balance right last year you're at about 9.7 this year it dropped to 6.1 and that's pretty significant you can see the trend was on on its way up the big drop but like with all numbers be careful of what you would imply or interpret from numbers because there's there could be a number of reasons like for this year [36:26] Doug Host: there was a lot of capital related expenditures you had some flood-related expenditures a couple squad cars i think a street project all those are totally different than the prior year so it's like comparing like an apple to a banana not even an apple to an orange so 6.1 your reserves are still sufficient um and just know that there was a reason your level of reserves dipped in 2021. [36:57] Doug Host: page 11 overall aware that governmental funds mostly general fund revenues are coming from are taxes special assessments and intergovernmental sales taxes were up in 2021 and we kind of expected that being in 2020 was the tovid year and people didn't go out you just so we expected it to go up and it did the intergovernmental revenues that's grants we expected that to go up because in 2020 you didn't receive any article money with a small city development grant blockchain there's a big increase in that in 2021 so as part of the audit when we did our planning up front everything that we expected to show up in the revenues [37:42] Doug Host: and on the next page expenditures kind of came to fruition we read the minutes and that's how we developed excuse me our expectations so overall page 12 the expenditures did go up about 890 000 from 2020 from 2019 to 2020 they were still pretty level with just an increase of 58 000 but this chart here shows that the capital outlay went up about i can see 660 000 biggest chunk of that increases right there in capital outlay that kind of ties into what i mentioned earlier page 13 also is part of the audit we test and verify that debt service payments that were due were made on time and there are no issues to report there [38:30] Doug Host: so far i really just talked about the governmental funds you also have enterprise funds the dmv gets reported as enterprise fund the liquor store water sewer and electric utility as well but page 14 we also verified those debt payments were made according to the schedule the revenue notes were down about 800 or 800 000 of payments and the general obligation bonds two different kinds of debt was uh there's about 750 or 350 000 decrease there we'll go through real quick on each of these individual enterprise funds the liquor store revenues were up hundred and nineteen thousand well we kind of expected that since it's gonna close for a while in 2020 so we expect the revenues up and the operating expenses up expected to be up as well [39:19] Doug Host: page 16 just looks at the gross profit percentage looks like 20 21 is back to 2018 2019 levels again 2020 is like the year where just nothing made sense because everybody's dealing with covet so a good year from the liquor fund it showed operating income of 204 000 for the year page 17 the sewer fund revenues were down expenses were up a little bit but those amounts are so small it was pretty much status quo there so nothing really jumped out at us as far as that goes the waterfront on page 18. [39:56] Doug Host: operating revenues were up about 60 000 expenses as well about 39 000 i pushed about 25 increase in in each of those in the water fund definitely healthy uh on balance levels there motor vehicle revenues were up uh about 11 000 and expenses were up about 6 000 there really isn't any fund balance in the motor dmv fund by design money comes in and goes out so much less activity reported in that fund compared to the other enterprise funds the electric fund we do a separate audit for that it's got its whole separate set of financial statements but its revenues were up about 63 000 for the year and its operating expenses were up [40:43] Doug Host: significantly about 383 000 and that is mostly due to uh the north substation repair maintenance when that comp balance so an electric fund gets reserves that position front balance whatever you want to call it are very strong and stable as well page 21. [41:05] Doug Host: in submarine when you set the levee for the 20 23 budget uh make sure to account for that 105 phone bounce is strong and they are reserved and strong in the general fund now i didn't touch on the budget to actual because we aren't at results because the standards don't require us to audit your budget to actual but you know what we still like to look at it and just try to see if it tells the same thing the general fund was about 560 000 over budget for expenditures in 2021 that's where it relate capital outline in those repairs so um [41:51] Doug Host: always a little bit in general government on the revenue side there was 739 000 over budget mostly due to the intergovernmental revenue category and the art of money and small cities so liquor fund continues to to uh increase its net position so that fund is healthy as well so all in all pretty stable year i would say for the city and again i just want to thank everyone for being so kind to us as your external auditor when we come to do your work and i got the type of questions [42:41] Mayor Jim Michalski: is [42:53] Doug Host: about a year and a half and it's on page 27 and for funds like that public utilities electric utility type funds their reserves without a lot of those and it's very common for that range to be about one to two years of reserves there because it's very capital intensive and they because of that it's more important for them to have more reserves than say the gentleman okay perfect awesome thank you thank you great summer you need that motion to accept that our budget [43:37] Mayor Jim Michalski: it needs a motion [43:46] Mayor Jim Michalski: any questions all in favor say aye aye opposed you 16 mosaic historical society structural study yes i am mr mayor council minister owen i'm peter l sharon with society um i'm working on a grant application with the minnesota historic society to address a major structural issue we're having with the people the center portion of the depot is sagging there's water uh water production problem and in that area the footings that hold the building need to be shored up and i was applying for funding [44:34] Peter L. Sharon: uh from the uh minnesota historical society but yeah before i could even get started i need a structural and structural conditions report that's drafted by a professional structural engineer i have to submit that report and just to apply for the for the funding so uh i'm here today because we need to get a hold of a structural engineer and i was thinking of going through the city of bruce lake or the county or i i need some help in that part of this part of my application process because i cannot start the process without this report [45:21] Ellissa Owens: so peter came in and talked to myself in in the office and mayor shaw was president as well i did reach out to our city engineers and just to inquire about the type of report that is needed and the cost to facilitate a report like that i was the city engineers went and did a little homework on their end and their estimate to produce a report like that if we were to utilize them would be um in the ballpark of 7500 up to 10 000 i mean i add um this it's a two-part application process this first part is a ten thousand dollar application it would cover [46:09] Ellissa Owens: if we received the grant it would it would cover this report and the city would would be reimbursed with the funds and then the second part of this application would pay for the structural repairs for themselves [46:38] Mayor Jim Michalski: so if we don't if the historical society does not get the grant and the city itself is up to 75 to 10 000. right i can't believe it over there over the years because of uh when they raised up the people before whenever that was they put footings under the center where the chimneys were and because of the weight of them chimneys the caused them footings to sink and it took the floor with it and that four subfloor is structurally deficient in the center of the building so what is needed is to get the building raised up and put footings that are down to the bedrock [47:24] Peter L. Sharon: underneath the middle of the building and rebuild some of that subfloor so it doesn't keep going down it's how the building does belong to the city but we maintain it and we said we asked peter who's better at this than the rest of us to try to work through the grant process so that's where we're at now because we have to study in order to get the grant right i can't proceed at all without a report that's great base basically the ground and everything up in where the building is is on the table of water that basically you go down about three feet up there on bedrock and everything up there above that bedrock [48:09] Peter L. Sharon: because i've got a flow of water and i've been underneath the building needless to say you don't really want to crawl underneath that building that was under it before they took the chippies and stuff down to see what was actually under there and basically it's continuously wet under there and basically the whole building underneath there is wet and really what the whole thing should be when an engineer gets under and examines the whole building the building itself should be all raised and it should be finished to the point that the whole thing can be raised set to a point that it can be taken care of under there so that the building can be taken care of and lasts for another lifetime so that it can be you know utilized for another life [48:57] Peter L. Sharon: as for what it is so but you can't go anywhere without basically having an engineer to start the process of revitalizing the whole building and that's where the process of for these trying to get at start the process of being able to redo the building and you have to start at the bottom to work up let me ask it's like do you have a deadline when this has to be in the grant these uh the 10 000 they call them the small grants they are offered four times a year practically once a quarter that's not necessarily fit um the large brand is uh i believe it's [49:42] Mayor Jim Michalski: twice a year um the next the next deadline for the small grant is october 27th i guess the next question how critical is it like because this isn't in our budget and i don't think the council is going to especially when we just had the auditor tell us the larger general fund it would almost if we if the council reached it almost would have to be in next year's budget um i would defer to steve olson because i believe um you have a better idea of when this needs yeah i think that that ted that's perfectly what we would expect actually to put it in as a budget item for 2023 to do the study [50:29] Council Member: and so we can apply for the grant that the building's not going to fall down tomorrow it's uh sagging but we did take out about six ton per chimney of weight in the center of the building when we took the chimneys down and these chimneys were three foot square with a tile in the middle and filled up with sand around it they were tremendously heavy and so it's helped but it still needs repaired in 1907 it's been a few years so it isn't imminent right but it is going to have to be addressed in the future i think this like tonight would be a good informational for us and it gives the council time to think of it before we do the [51:14] Mayor Jim Michalski: budget um discussion next month and in september excuse me alyssa i was just wondering what they've been on the historical register if they're in the interim here if we can continue to look to see if there's any other monies available to help with funding for the report process as well so not just this particular grant you're looking at for the structural repairs but just other monies available for the historical society and the county is another place we discussed we could potentially um look for monies uh to see if just anything is available to help with the process it would buy us a little bit more time yeah i mean looking as well yeah very good any questions by the council we've been we've been looking at i mean [52:00] Mayor Jim Michalski: we're always looking at different ways to improve things there are other things up there that we we are also looking at improving and improving different things that we can do for the historical society because i mean there's there's an influx of people coming through that always stop and there are people we know that stop in a relation that lives here and they come back just about every year now we did a major change this last winter in the museum itself and there were people that stopped this year and they were really excited because it was a completely different look and you know and it's amazing what people tell you after they've come through i mean they've been coming through for the last several years that all of a [52:46] Mayor Jim Michalski: sudden we hope something's different and it's hard you know we keep asking people you know we can volunteer so it's hard so this is a process and the building the the old building the new building is one thing the old building is another which is harder to keep on the road so and we finally found somebody that knows how to sit down and made all that technical stuff that you got to get when you try to go to like the minnesota historical side if you don't have it all written down correctly you don't get nothing it's like trying to work with the state i was wondering what if this work isn't done are we looking at the total deterioration of the building over time [53:34] Council Member: but the sagging would continue yeah yeah and the moisture is causing rot because [53:47] Mayor Jim Michalski: sounds like a serious issue i just hate to see us lose that historical society that people that's for sure yeah so it's it's solid wood so it's susceptible to series rod rod under there all right well thank you very much and uh good information and i know the staff will be looking at avenues and talking with the council before budget time [Music] okay and i'll be looking at other sources thank you please keep in touch please thank you thank you sir moving on to 6c part-time library clerk [54:33] Library Representative: job posting i think it's in the packet on page 16 at eight or nine yes i would like to recommend that the library hire an additional library clerk to work two days a week once during the week and then on saturdays traditionally the library has saturdays from memorial day to labor day in the winter time saturdays are open from labor day to memorial day um and then during the summer when the school's out then the summer hours are closed but then the [55:18] Library Representative: new hire would work on monday and tuesday so throughout the year the employee would work a stable amount of hours but having another employee during the week would mean that i would be free to set up more programs um be in the office more to get more the scheduling done [Music] there's um you know with another staff member manning the desk i'm free to move about a lot more and get more things done close the monitoring in addition if you remember a few months back we shared the information that we were notified our expenses were low within the library this is one of the items [56:04] Ellissa Owens: coming in estimating around eight thousand dollars a year that'll help get us to where we need to be it's not all of it but it'll it'll absolutely help and it's very beneficial for the library the program and the staffing as well so i think our funding dropped in the last two years to library about how much yeah 20 000. um i don't have those specific numbers in front of me but we're we're making up a significant deficit from 2021 and in addition we need to make sure that we meet that spending threshold moving forward so um if this goes through then we'll um add this into our our numbers kind of reconfigure and we can share at the an upcoming medium meeting where we're at as far as expenses and what we need [56:51] Ellissa Owens: to look at for the 2023 budget as well i think we have to beat that threshold to get the state page that's why it fell so questions are motioned by the council unlike the motion we [57:25] Mayor Jim Michalski: oppose motion carried all right thank you thank you good luck under 64th street reconstruction project update [57:43] Ellissa Owens: yeah so in the packet we included the weekly meeting minutes just so everybody's aware we are having um weekly meetings on tuesdays at 10 a.m parking lot across from the water light office everybody's invited to attend that's you know residents business owners everybody alike we included the weekly minutes just so everybody had a little bit of visibility as to the type of items discussed it and what we're working on one of the main focuses for us this week was making sure that we have the intersection of birch and fourth open this weekend for a day so we have confirmed with the contractor that uh that will occur and in addition we've got some pictures here that bill's going [58:29] Phil Entner: to explain and provide additional updates for them so i guess first off the question of the minutes overall the project is going pretty well i had a schedule on like day four we're already like two days as well i'm very happy very much just like to see that so so the first picture here we're looking at some water main we have not gotten into any uh we haven't gotten any into any sanitary so remaining yet um that's that's worthy of any good pictures the water main yeah that didn't did take us very long to just start finding some so i'm going to start showing just a couple of things here uh looks like it's starting on page 63 you see a picture of a pipe you see a one on top and a two on the bottom right the one on top is about [59:15] Phil Entner: that showing the thickness of that pipe to about half inch which is about normal for when the install date went up when it went in that's pretty normal if you look at that section where two is it is considerably thinner it's about 5 16 of an inch so over time the flow of water through that pipe continuously wears away at that material this is why we're doing a full road reconstruct right here this is why we're replacing utilities so if we're wondering why this is why the next page you will see there's a little chunk highlighted there between two sharpie marks of the red looks like i was like looks like it was just a kindergartener at my desk just using all kinds of different colors here i'm sorry but anyway i just it just dawned on me that's what you're looking at there that's a poured leaded joint so back in the day you take the fight for the fitting put some oh come around there to hold [1:00:01] Phil Entner: the lead back or some hot lead in there and it would when it would cool it would dull and it would harden and that was your joint that's what held everything together the department of health really likes to see this come on the ground so this is another reason why we're doing this so a good deal kudos to moose slate the next picture down this one i had to laugh at as a with a plumbing background i i had to laugh at this if you look and you if you're you have electronic copy zoom in looks like everybody does um on the right side we have a piece of forage cast iron pipe on the left side we have a piece of forage iron pipe so iron pipe threads together cast iron pipe is poured they don't intermingle but they do what most like because this was welded to each other [1:00:47] Phil Entner: once again it's another reason why we're doing a road reconstruct so kudos to us again because this is this is literally our infrastructure in the ground trans transporting water to our residents next picture down all that is a slush it's uh a build up of iron and manganese in the water main a lot of our water so it's restricting the flow once again another reason we're doing this kudos to moose lake this is going to be a wonderful deal i might ipad completely just shut down um sorry um i'll get there i think that was it for pictures right that's it the contractor has been really great to work with as far as traffic control is [1:01:33] Phil Entner: concerned i know it's been a little difficult to navigate around the city offices the dmv some of those businesses they've done a great job of communicating individually with homeowners and local businesses everyone's just doing their best we're kind of having to fly off the cuff a little bit because as they are ahead of schedule some things that we would like to plan as far as announcements and communications are have to be a little flexible so we are absolutely doing our best but overall it's gone really well we're trying to take advantage of that as a whole because i'm sure the flip side of this we won't be ahead of schedule so we like it it's good good progress it was great i have zero complaints [1:02:18] Council Member: questions i just really like to see the pictures and as we move forward as we discussed uh as i said they've taken down the trees some of the streets that were involved that really like to see how the infrastructure was damaged or uncompromised i should say sure by those trees our next meeting i should have some more pictures for you there uh where these were at a whole lot for trees to be interfering with um especially in the service ladder over the center side so i'll get some more pictures for that too but there was there wasn't a whole lot to take pictures of the sanitary they only got [1:03:05] Council Member: it's a great idea to have all these pictures as well so people can see what happens after time right absolutely yeah you know one thing to keep in mind too this is this used to be one of the main feeders through town and it's forage right and now to put it up to where our needs are as a city we're installing danish so we're so we're you know increasing our capacity by double actually we're like more than double business despite chapter of chat well pressure works on gravity so the pressure no volume yes you're on the right there you're on the right track absolutely any further otherwise i'll go on to e 73 trail project uphill [1:03:51] Mayor Jim Michalski: let me start okay um so the trailers looks completed we are working through some um [1:04:12] Ellissa Owens: so we have met with um the engineer group and a couple of outside entities including the county d.o.t um while we did our punchless walkthrough there are a couple of items that have been identified as areas to which we didn't feel that our standard for acceptance in addition there are some some items that are outside of the original spec and so as these are being identified we're starting to work through them with our engineer group um i can give one example um there was some scaling taking place on the concrete so i can touch on a technical um i didn't know how you wanted that word yeah we have some issues with some concrete we're going to be doing [1:04:57] Phil Entner: doing a core sample on that to see what the air density is in the concrete to see if it's going to hold up to the way we want it to we have some laptop thickness issues we're working through um we don't quite know what that looks yet like yet but at least to melissa at my standpoint we're not ready to release any retainers or i think that's a good idea at all at this point and then shoulder restoration of that trail there's over 3000 feet to come back and fix so this is if you can look at this and relate this to why we haven't finished the wellness project because of a fluoride pump is not working correctly this is the same concept same exact concept this is basically hoping to contact your [1:05:44] Phil Entner: speed to the fire and making them give us what we pay for before we're going to pay them we are working with sch really closely to to look at this entire project the entire project as a whole um today i actually requested we do a few more tests on a few more things to look into a few more things in a little bit more in depth i don't want to share a whole lot on that yet but there will be more to come on that um but yeah it's i know the public likes it i know i see people on their own constantly that's great that's awesome but we are not completed with it yet and the question is that retaining your mouth is it is a 10 or 5 percent 510 [1:06:31] Mayor Jim Michalski: so is it worth their money to actually fix the problem are they willing to probably just meet the five percent considerate can't answer everything how much is it five percent 60 grand probably not bad but that would be enough for us if we don't pay them to do a lot of restoration that we think should be done yeah if it means that if if it's enough to fix the 60 if 60 so this would work to the point on some of this if you go back warranty yeah all right so i mean it's not just retainer yes it's important so there's there's more here to it than just the retaining chain yeah [1:07:20] Mayor Jim Michalski: so anything else on the trail i don't have anything else and i do see people using that all the absolutely they love it just have to finish up those last few things all right um let's see yeah 73 project coffee cart day application number six so this is the application number six essentially once this gets approved we don't actually cut a check for the amount with this request which is 228 and 530.54 so um we are not cutting a check this pay app is approval for the county to then start disbursing some of this through our different funding sources so this is not the amount that a check will [1:08:06] Ellissa Owens: actually be cut out of this office this facilitates funding um on the back side so this is a standard payout request that i would recommend we pay in the amount of 228 thousand five hundred thirty dollars and fifty four a any cents [1:08:24] Mayor Jim Michalski: or motion by the council [1:08:33] Mayor Jim Michalski: have a second all in favor say aye all right opposed welcome carried moving on to 6g 73 trail project change order number five so this change order um is from the amount of 16 745 dollars um again this is not an item that we'll be cutting a check for we our engineers have been working with lpp as one of our grant funding sources through the state this is an item that they have identified as being eligible for lp funds to cover and so would you be willing to get up a [1:09:20] Ellissa Owens: little bit technical on the what this change order is for yep absolutely so at the roundabout heading southbound counting 10. immediately to your right that great change is is way too easy it needs bigger offense some soil recorrection better sloping gradient and i believe there's even a little black dot needs to be fixed there um with this change order i'm not sure which one they decided to select because i haven't seen the detail from mndot yet um but this is to put it so it's actually acceptable standard so we can actually have people on that trail safely so they're not flying off the other end that's what this entails because it's in mid-thoughts right away lpp and the [1:10:07] Phil Entner: state funding sources is willing to cover this change order we just need to technically approve it questions and their motion [1:10:28] Mayor Jim Michalski: opposed not available [1:10:45] Phil Entner: first i believe uh final completion second september um it's going to be a little bit longer project we're doing a lot more work here you know that night 650 some feet at 24 inch and 1200 just over 1200 feet of 21 inch so um much bigger than what we're used to about three times more than what we're used to take a little longer we're gonna have a lot more bypass pump paint but it'll be good that work will take place the entire month of august there um but that'll be that would be a really good thing just like i mentioned earlier with our iu issues still got to keep working on it so excited for this to keep going august is going to be busy around here like crazy busy but that's okay we'll get through it that's all i have on that one [1:11:30] Phil Entner: you don't need any this is all information it's all informational thank you any questions you're so positive i'm trying to [Music] moving on to six high recycle shed relocation and brush pile monitoring [1:11:58] Ellissa Owens: so phil and i have been doing some work in the background regarding um some of some problem solving and solution based thinking for the breast pile so we know the brush pile needs monitoring and we know that for a variety of reasons one of them being the county has communicated to us that they would like to see it monitored based on a [1:12:17] Ellissa Owens: pollution potential and or contamination potential with people dropping off whatever it might be it hits the end of the bottom of the pile we're not aware of it and it gets burned and or some of the ashes and where brush pile is located in proximity to the river so when we do our burns and things go down into the soil and potentially out into the river we just want to be really mindful of what's actually going into the site and and our burn process so with that we've started to look into the potential to move the recycling shed over to the brush pile area so we started working with corolla at the county she came down and [1:13:03] Ellissa Owens: met with us and we just kind of wanted to get the county's take because the county does facilitate our recycling program in coordination with us and so the county has given their approval to relocate the recycle shed they actually thought it was an excellent idea our public works would be responsible for um site prep and then part of that swim plan which would be the storm water prevention program which is basically what eliminates those top surface pollutants that you're talking about from being burned directly right into the river which is not honestly it's a burb it's a dirt bird that's all it is and there's tons of material out there to do it it would require us to rent some equipment for this foot to take [1:13:48] Phil Entner: care of the swift portion of that um but as far as the slap and everything else goes yeah so public works would pour that for the slab we've got one estimate and i guess this is just essentially um more information at this point does council want us to get a second quote to move the recycle shed um do we want to look at it as a budget item for the next year um looking to see prioritize is this something we want to accomplish how quickly and um we will take action from there did you say there's one one here there is only one yep like are you satisfied we can definitely look for more this just kind of jumped at us and it kind of [1:14:36] Phil Entner: ended up on that on the agenda without time for either the administrator myself together so it was just kind of we were just kind of looking and hunting and feeling around and then all of a sudden this letter came where the email came in it's like you know what let's throw this out here so you guys all know what's going on another component to this that we've discussed and would like to just bring forward even for additional discussion is we are one of the only recycle sheds and or facilities that aren't charging so we have the potential at this point we could check driver's license and we could charge for um commercial dumping which is not something we do now so of course a free service for uh residents but we would then have the [1:15:21] Ellissa Owens: opportunity if we have staffing there like we do now to have it open during the hours it's staffed and then to potentially um help that particular the cost of facilitating the rifle recycle should be a break-even point for us because right now it's not i feel the volume is there there's so many people that come there that from multiple different areas that and it wouldn't have to be a huge margin either it'd be really small just i think you'd make that up in volume and you would help i think because that's basically what would be the next step then another bit and then bring it to the council in august i mean we could i mean this is nothing that needs to happen immediately either nor do i know if i [1:16:08] Ellissa Owens: have time to get this slap boarded and everything move this this ball yet either just quit as busy as it's gonna be not to mention clifton allen just told us not to spend any more money pretty much right so i mean i have zero problem waiting until spring i'm fine with that but if you if you want to push it through this year we'll get it done that's no problem let's see if you can see right away you guys have time to organize yeah absolutely i could get another quote you know i could reach out for a couple more even maybe we could do a little bit better yeah maybe there's a grant opportunity for us to help pay for even the concrete or something yeah we looked into accounting essentially we asked the county um if they'd be willing to help contribute any funds for it and they are not they they will promote our project but they will not um [1:16:53] Phil Entner: help fund it that's where this started and then we ended up with a swift plan and a whole bunch of other work we had to do with this which is fine that's fine but it was kind of went backwards on us a little bit real quick so i guess it's up to you whatever you want to do i mean you're probably to move this in a slab and to reorganize everything i suppose you're probably somewhere seven thousand bucks eight thousand bucks i mean so maybe we should budget for it i i have no problem with it council just uh get a feel right till next budget cycle hope [1:17:42] Mayor Jim Michalski: see it done for sure as a project that needs to happen yeah every time i go there i see somebody i don't know and i'm bringing a lot of stuff yeah so that'll be nice yes sir uh so the people that are in charge of the recycling they would also then be in charge of what goes into the leaf piles and that yep so the county is adamant that we gate that off okay so restricted access especially with where it's located in proximity to the so it would be open during the same times that the the recycle shed was over would it be it would not be open on weekends at that point if the the recycle shed is [1:18:30] Ellissa Owens: open on saturday and sunday for some particular hours or on saturday it's for four hours on saturday we can look at extending hours especially for bringing in revenue from from fees so all that would be up for um yeah for discussion discussion absolutely yeah i think we have to discuss that because that is the time that people do their work right and the citizens will be very upset that our right is closed very good i think we have some direction to appreciate it moving on let's see here jay [1:19:16] Mayor Jim Michalski: lmcit claims city property infrastructure hail damage [1:19:26] Ellissa Owens: yes so we've been in contact with oliga minnesota city's insurance trust um phil went out on a couple occasions with some adjusters we had 47 buildings and or pieces of city infrastructure that were inspected we are waiting on our financial on our final report inspection report so we'll be certain to share that we can share at this time that we have discovered there is a significant amount of damage and so what that looks like and how many buildings and and total loss versus partial we're still in the process of determining that but we just wanted to share uh that we we're aware there is damage and that [1:20:02] Ellissa Owens: we're actively pursuing very good thank you moving on to k this is a rooftop unit quote from region electric and mechanical rooftop unit commercial building like this this building for your your first airbnb and your ac has what's called a rooftop unit your furnace is up there it's a downdraft style unit when we order them here they have to be custom built to our size ductwork and how everything sits right just so it's set in place for the train and all hooks up and goes that's just the way most rtu's work so with that being said [1:20:48] Phil Entner: yeah so this there was a budget item in 2021 for a rooftop unit the budget amount was ten thousand dollars for 2021. there was a changeover and ownership of the company and so during i believe the time the quote was accepted by the council and before the unit was finished in the assembly line so we ordered the unit right then the change happened in the middle of that and of course with kovid everything took forever to get and now we just got notified again in 2021 for it um that money didn't get [1:21:35] Ellissa Owens: utilized didn't get spent but also didn't get earmarked um for 2022. so now um the unit is in we are looking at potentially a restocking fee and or purchasing the unit now in 2022's budget there is a line item for another unit for um 12 000 so what you have here is the cost to actually install the unit and purchase the unit was sixteen thousand nine hundred or eleven dollars we do not have that budgeted for um that's significantly more so um at this time what my recommendation [1:22:20] Ellissa Owens: would be is this ten thousand dollars will secure the unit for us we do have that as a budget within our budget for 2022 we are going to store the unit and then potentially next year within our budget cycle we'll make sure we accommodate for another unit because it's one a year and then we're going to have to itemize um some monies for installing and we're hoping that we can save if we install two at that time and we'll make sure that we have it within our budget in order to be able to do so and so we can capitalize on some perception very good it's all informational do you want uh emotion on the 10 000. we [1:23:07] Ellissa Owens: actually need a motion on the 10 000 the reason why we don't have two quotes is because it's just kind of already approved previously and or we have to get this unit otherwise we'll be looking at a couple thousand dollars of [1:23:26] Ellissa Owens: we have seven rooftop units on this building two were brand new five you need to get replaced this is this would be the third this would be third next year before correct where do you plan on storing this from somewhere in your office probably let's go with that we'll find a place to put it all right do we have a motion second all in favor say i i opposed motion carried moving on to l the chloride chlorine is incorporated yep so fair chloric acid is the chemical using phosphorus molecular ponds um you have one quote because i could not get fremont to call me back [1:24:14] Phil Entner: and they're the two chemical feed companies that we use in pretty much the upper request um right now we're looking at um yeah so we're looking at about a thousand bucks a ton at night the 90 right 87-1704 is the total for that semi-tanker little terracotta kind of right in the wheelhouse from where we are it's a little higher with kovid but it's not horrible but it is the only one i could get so um and we need it separately so this is under budget for this lineup oh yeah yeah like i think we can get two of those correctly you can start with that [1:25:07] Mayor Jim Michalski: don't worry it's been one of the days [1:25:24] Mayor Jim Michalski: we're down to uh 6m northern lake surgery center variance request so this item did go in front of the planning commission the planning commission has made a recommendation to approve this request for variance essentially our variance excuse me our zoning ordinance has a requirement of one parking space for every 200 feet of floor area due to the size of the northern lake surgery center building they will be slightly under that the current site supports 103 parking spaces and so they want to make sure they are crossing their tees and dotting their eyes and asking for a variance to our ordinance [1:26:13] Ellissa Owens: all this was passed in the past because shock called and had the same variance request and it was passed so it goes with the business not with the building so that's why it had to be redone again i'll make a moisturizer i pass the requests for variants for the [Music] [1:27:00] Mayor Jim Michalski: 21-190-1161 [1:27:08] Mayor Jim Michalski: excuse me and you missed the liquor store financial analysis [1:27:19] Ryan McKeon: city council mayor schaub administrator owens thanks for having me up here again i think you'd want me back up here after last month so thank you [Music] earlier this evening elaine talked about um changing the credit card fees so i just wanted to give some more background and shed some light on that a little bit and last month's liquor board meeting we looked over financials and while the liquor store is doing well in revenue it's also doing well at spending money so we did our best to outline a few things that we could work on and some of the some several items that we wanted her to work on right away the first one being their credit card [1:28:04] Ryan McKeon: fees and part of what alyssa and i were trying to support elaine to help accomplish these things so i called the credit card transactions people to ask them what the fee is um i got the first lady couldn't answer my question her supervisor couldn't answer it her supervisor couldn't answer it and the reason being is the way they charge us is by how secure our transaction process is so if it uses a chip they charge us less if we just type in their credit card number they charge us more so they weren't able to give me a definitive percentage which was still [1:28:50] Ryan McKeon: really weird to me so we just did our own math i looked at the last couple of statements it's coming in a little over three percent so we recommended that a lane did three and a half percent and when we interest check other air area places that do this anywhere from two to four percent so we felt we were rating the scope of what everyone else is doing um another thing that was outlined was overtime i don't know if you want to say anything about it sure so um overtime was identified as significantly over uh years past but not only that it's just an item that [1:29:36] Ellissa Owens: is not necessary with the amount of staffing opportunities we have with a combination of part-time and full-time employees down there so based on the expense that we've seen thus far we are working with a way to eliminate overtime and so we'll be working continuing to work on that it will be an agenda item for our next liquor board meeting we're going to continue to just drill in we've offered to help with scheduling recommendations and things of that nature to eliminate overtime as it stands right now people employees have been scheduled for overtime and so we'll make sure that that doesn't occur and just looking at other opportunities to [1:30:22] Ellissa Owens: immediately rectify some of our expenses we want to talk about pricing so another thing we're doing is price checking i got a crash course on the system they use down there able to produce a top sellers list fortunately it has every item they have in the store so i'm also able to look at things that are not selling well so maybe we're overpricing those and we need to reduce those prices but anyway we're in somewhere not in the beginning stages but we're somewhere in the middle of gauging the prices of everything that's being sold in there we'll have more information to share especially after the next liquor board meeting uh we really want to kind of tune into it so as ryan mentioned our [1:31:08] Ellissa Owens: revenues were consistent and or even slightly higher than last year we know last year was kind of a banner year for the liquor fund so that was excellent to see what was slightly concerning is that our expenses are also way up and so with inflation and i know we've incurred price increases from all of our vendors fuel surcharges things of that nature between that and overtime and a couple other items which is we want to be really mindful to make sure that we're maximizing revenues there as best we can one more thing that i'd like to do after elaine was talking about the good weekend was put some analysis to that and i haven't talked to alyssa about this but something i've done in the past is pro formas and post analysis of [1:31:54] Ryan McKeon: events so like big weekends like 4th of july and 80 days to really break it down to see what our expenses are what did we mean in revenue and how to take a look at that and then build a history off of that so each year we continue to look at how we're performing so just throwing that up there thank you thank you thank you [1:32:24] Mayor Jim Michalski: moving on to uh 6-0 partial 21-199 1161 property purchase discussion uh yes so i was contacted by superintendent she communicated to me that the school district is interested in selling this parcel they wanted to make us aware prior to anybody else just to see whether or not the city had any interest in purchasing this plan i have had discussions with her about our budget cycle she said that the board is is generally very good and mindful about wanting to work within [1:33:09] Ellissa Owens: the city's budget cycle for this property so if we have interest in it it's something that we can work into the 2023 budget so i essentially just wanted to present the opportunity they did give us a purchase price that i included in my original communication just wanted to gauge interest and see if it's something that you would like us to pursue and in doing so then we would we would look at opportunities to purchase and close in 2023. [1:33:42] Mayor Jim Michalski: they talked to some school board members and they were more than willing to hold off until they heard from us including going into the next budget cycle i guess where i i think it would make sense considering we've purchased the parcels around that um if we're going to expand campground into that field i think you know that would be a [1:34:25] Council Member: if we do that to make the entrance to the whole campground over here get it off of 4th street and birch and all of this downtown they laid off the freeway or 61 right up right on 7th that's 7. that's crazy entrance right into it i see no benefit there i think it would be mindful though that would keep a little bit of a buffer for the residents that are along that road yeah do we have consensus to move ahead with this i guess i'm asking and look at it as a budget item in september august to september but one thing i will verify is that um [1:35:14] Ellissa Owens: there are no additional requirements for that property as it was deemed a school forest um and so i hope that potentially could just be a name but if there's any requirements for um how we proceed or what we do with the property in the deed i'll make sure that i investigate that as well there's one special tree in there [1:35:46] Council Member: it was called the spike tree i don't know i mean i just remember that for elementary in high school when we played that that actually fell down oh it's yeah yeah and then during the flood it floated down and got stuck under the bridge it was it was around four to five hundred years old yeah but that was very stunning actually um i was down there when we pulled it out um i didn't realize that that was it yeah well then i guess [1:36:31] Mayor Jim Michalski: yeah well it sounds like we have consensus thank you [1:36:44] Mayor Jim Michalski: annual 8th street block party request yes i received a quest from pam hall regarding an annual block party and that we've had it in years past um i just wanted to make sure that jade john had an opportunity to weigh in and or that the council was aware of this all request i think it's a good thing you know if they're willing to do that get that out it's traffic's like there shouldn't be a problem to block it off if we need to or whatever so you need a motion on this i think it's just consensus and i can let her know greg it sounds like you have you're fine with letting into the [1:37:30] Ellissa Owens: legal what the block [1:37:42] [Music] all right moving on to 16 looks like historical signing application to conduct a permit for so many i know this one just came in um this is the standard application it just is the application to conduct excluded [1:38:15] Mayor Jim Michalski: they bingo a motion to accept so move second second all in favor say aye all right oppose motion carried moving on to 6r resolution 22.0 this is the standard resolution to appoint election judges for the primary election coming up in august 9th i just wanted to um in addition to that share what our hours will be for filing of affidavits of candidacy i know we will have a mayoral election in addition to two council seats so the filing dates will be from 8 am on august 2nd [1:39:02] Ellissa Owens: until 5 pm on august 16th potential candidates can file in our city offices and then this resolution essentially is appointing all of our election judges all of these judges have been contacted again this year and will be participating in training at the county either on monday july 18th or july 26th a new discussion by the council we have a motion to accept resolution 22.07.01 so we'll have a second [1:39:47] Mayor Jim Michalski: 6s resolution 22.07.02 uh yes this is um from carlton county regarding the multihazard mitigation plan um would you like to share any additional information come on up thank you mayor also members administrator my name is rob culverson i am the hamilton county emergency management director i got uh hired for a job in june of 2020 prior to that in may of 2020 our current hazard mitigation plan was up for renewal and so starting a new job i gotta go not really vote but [1:40:34] Rob Culverson: yeah i got asked to uh partake in the update of the husband mitigation plan uh there was a group uh hundreds of consulting she's out of duluth along with the u of m duluth eu special were contracted they do all of the hazard mitigation plans throughout the state of minnesota including the tribal ones they're very good at what they do they meet all the requirements of both the state and fema and they very rarely have it about returning back the process kind of started out like i said may of 2020 from may 2020 to october 2021 several organizations and agencies participated in the planning of the hazard mitigation plan [1:41:20] Rob Culverson: all this nine jurisdictions within carleton county along with townships and some other entities were able to partake and have employee uh including the public head equipped the as a medication plan june of 2022 um we got an update to the plan uh for review april 2022 it went and got approved by fema in may of 2022 it was formally adopted by the county and now my job is to go before each of the nine jurisdictions within carleton county to get the plan adopted with a resolution part of the mitigation plan it's uh good [1:42:08] Rob Culverson: for five years it does kind of get tied into hazard other mitigation monies and funds when there is a hazard declaration that is declared by the president certain portions of that money is set aside for projects like this updating plans and also has a medication project plans and looking at your mitigation action chart you have seven that were identified and majority of them are the education awareness programs that are high but they're also existing and ongoing a new one that you had was additional generators and lift stations [1:42:53] Rob Culverson: for the city hall and existing another one was conduct storms shelter for the local campground to protect campers throughout thunderstorms so those are type of projects that if they're identified within your within your plan there's a potential for getting funding for those types of projects there's a process like anything else when you deal with the state there's gonna put an application a cost analysis and then if it gets approved then you move on with the project so if there's no questions that's pretty much so like a storm building that [1:43:41] Council Member: had an office and hadn't had a bathroom made by a brick built that potentially could be fully funded or partially funded i can't say yes and i can't say no but what i will say is when wabina had the tornado yeah part of the gymnasium is their shelter [1:44:17] Rob Culverson: my contractors and then the other things i did learn is if you don't have generator for your water system then if you use this only at our main bus station not for our water system at all it's not for the oh you got that for that plenty to go to council meetings um through minnesota department of health yeah yes mobile yes i learning more about it i'm going to try and get a hold of the um another city and to it i apologize but another city has to adopt a well-ed protection plan [1:45:05] Rob Culverson: and because of some of the recommendations security and so forth and then having a backup system for the municipal water supply there is events available for together don't let you finish and then i'm going to draft it for you okay i'm learning more about this as well as well i'm learning tonight too so that's great um so that is basically it i have one question in regards to the structure damage infrastructure damage um which was during a storm was that reported or were you just kind of taking it um reported i guess so what we look at is in my position is if there's any damage natural [1:45:52] Ellissa Owens: floods storms and so forth we like to get that information because if we meet a certain threshold within the state if we wanted to declare a federal declaration has to be 9.7 million dollars we're not going to reach that but half of what the county is um and so the county is a hundred thousand and we come up with 50 000 worth of damage to public infrastructure we can get that covered up to 75 percent of the cost so damage to streets waters anything else like that if it's covered by insurance the only thing that they will cover is the deductible [1:46:40] Rob Culverson: okay interesting so um do you work with like the league of minnesota city parents trust as far as reporting and sharing information or would you be the link you would be okay yes so that's one of the things about trying to get cities townships the county dnr anything that is public infrastructure there's many there's a through g categories that are considered public infrastructure that if damaged is eligible for persistence and if it's enough damage to declare a presidential declaration then it's covered 100 percent federal cover is 75 percent of the state covers the job the other 25 [1:47:26] Rob Culverson: but if it doesn't meet the federal declaration but it meets the state threshold then the state of minnesota will cover 75 you cover the twenty-five percent pre-incoming costs in the sole board so that's why it's really really important to get any damages or anything else like that because the overall information that hsem looks for is what impact did the storm have on your community and that's just a cumulative of different items throughout the throughout the community and that so like i said townships roads county roads uh dnr just submitted something to me for some roads that were damaged up to six thousand dollars you know it's not enough but it still shows that there was an impact that [1:48:11] Rob Culverson: and the impact was on them you know to help repair those things but if the impact is great enough and we collect those uh those dollar amounts there's a potential to get reimbursed based on the initial um response that we've got from the adjusters it might actually be a significant amount of money so i'll make sure that i forward our inspection it's really important okay i think a lot of that goes with you know category b if there's emergency services and that there is a 3 000 5 3 500 antenna on a minimal so it's got to be forward so it's kind of over and above what we were talking about but i want to make sure that i mentioned that thank you yes so back to the mitigation plan [1:48:59] Rob Culverson: so that was is uh kind of part of what i do um there's a mitigation plan and other plans that i work with and for those that haven't met marlon before like when we had our power outage in the winter when it was really cold marlon was a big huge help lining resources and stuff up for us so it's been a great resource thank you yeah 20 2012 fled the state did that we didn't meet you at fisheries and they do do a 75 disbursement which really it has been for the city it's been a very active summer and right now the president has signed one [1:49:45] Rob Culverson: declaration he's got another one that's going to be presented to him and then collecting on the third one within 37 days so just a quick question are there deadlines on the items that were identified from this lake do you have any kind of deadlines at all there is a deadline the process is if there's no and i'll make sure that i follow the proper process is [Music] during an event if the county is going to be involved or other entities the company declares a state of emergency that information goes to hscn goes to the governor and then kind of starts that process and the paperwork and that so [1:50:32] Rob Culverson: you just make sure that it follows within that parameter so that's why when i make a request for we call it a pda preliminary damage assessments if you guys are familiar with this we do not need an exact number on what the damage is going to cost if it's high that's that's great the damage assessment crews will come in and look at that to decipher what is eligible what is not and what the actual cost is okay so it's like i said it's just a preliminary damage assessment but that information is really really important when we have these hail storms wind storms rains floods or anything like that very good [1:51:18] Mayor Jim Michalski: council questions thank you very much appreciate that [1:51:28] Mayor Jim Michalski: so we need a resolution emotion on the resolution 22.07 [1:51:39] Mayor Jim Michalski: have a second all in favor say aye aye opposed motion carry thank you for coming thank you moving on to 6t darren dutton and contract renewable melissa sleeping in the barn i think um [1:52:13] Mayor Jim Michalski: after you've completed the regular business for the council we're going to close and come back out and do the vote then adjourn so moving on to six you administrative assistant taylor hansberry yes i have do you want to do that when we closed as well just kind of explain sure and then we'll be doing that in closed session excellent so the personnel committee has made a recommendation for hire for the administrative assistant role i do have her background check and her resume and information to share as well within closed session and we'll be looking for a motion to hire taylor [1:53:00] Mayor Jim Michalski: advancement we'll move on to seven reports and correspondence 7a minnesota state demographic center 2021 population and household estimates i just wanted to provide some information that i received at this time our april 1st 2021 population estimate is 2603 and then our april 1st 2021 household estimate was 604 this was given to us by the minnesota state demographic center and i just wanted to share the most recent population data that i received [1:53:45] Ellissa Owens: informational for council 7b motor vehicle experience communic excuse me communication i just wanted to provide i did receive this email this week it was a motor vehicle customer who had a fantastic experience and i just you know we all hear a lot of bad but i also want to share the good and so this was an opportunity where i could um give them a job well done who's this person from the twin cities from the twin cities very good [1:54:30] Mayor Jim Michalski: 8 committee and board meeting minutes we have a the loose lake area fire district may 10 20 22 and a quick question i was asked did you do the communication for um days of the fire department yes i did and for uh [Music] area fire district for may 17th is that a special one very close yes there was a special meeting okay hc moose lake parks and rec june 6 2022 any questions or discussion on the minutes and then we'll move on to announcements [1:55:18] Mayor Jim Michalski: regular moose lake city council meeting will be wednesday august 10th at 4 pm right here moose lake economic development authority wednesday july 20th at 12 pm city conference room moose lake wonderland commission regular meeting tuesday july 19th 1pm in the waterline office loose lake housing redevelopment authority board monday august 8 11 a.m hillside manor office moose lake area fire district tuesday august 9th 6 30 at the emergency response center moose lake park board meeting monday august 29th 5 pm um right here and with that [1:56:04] Mayor Jim Michalski: we will need a motion to go into uh i'll read this city council moose lake will meet in closed session pursuant to minnesota statute section 13d .05 subdivision two-way to have a personnel discussion the meeting will take place in the council chambers of the community center at 313 elm avenue so we will need a motion to go into the closed session second second favor say aye opposed all right we're going to close session thanks everyone okay very good [1:56:50] Mayor Jim Michalski: thank you [1:56:58] Mayor Jim Michalski: you