[0:37] Alyssa Olson: GOOD AFTERNOON, EVERYBODY. WELCOME TO THE REGULAR MEETING OF THE CITY PLANNING COMMISSION. TODAY IS MONDAY, OCTOBER 30. MY NAME IS ALYSSA OLSON, I'M THE PRESIDENT OF THE PLANNING COMMISSION. THE CITY WILL BE RECORDING AND POSTING THIS MEETING TO THE CITY'S WEBSITE AND YOUTUBE CHANNEL AS A MEANS OF INCREASING PUBLIC ACCESS AND TRANSPARENCY. [0:53] Alyssa Olson: THE MEETING IS PUBLIC AND SUBJECT TO MINNESOTA OPEN MEETING LAW. AT THIS TIME I'LL ASK THE CLERK TO CALL THE ROLL. >> Clerk: COMMISSIONER ALPER. >> Commissioner Alper: PRESENT. >> Clerk: COMMISSIONER BAXLEY. ABSENT. CAMPBELL. >> Commissioner Campbell: HERE. >> Clerk: CONLEY. [1:09] Commissioner Conley: HERE. >> Clerk: EMERICK. >> Commissioner Emerick: HERE. >> Clerk: FORD. ABSENT. KOSKI. >> Commissioner Koski: PRESENT. >> Clerk: MARWAH. ABSENT. MEYER. >> Commissioner Meyer: HERE. >> Clerk: OLSON. >> Alyssa Olson: HERE. >> Clerk: WE HAVE SEVEN MEMBERS PRESENT. [1:25] Alyssa Olson: ALL RIGHT, WE HAVE A QUORUM. WITH THAT, WE'LL PROCEED TO THE AGENDA, A COPY OF WHICH IS AVAILABLE AT LIMS.MINNEAPOLISMN.GOV. WE'LL BEGIN WITH ACCEPTANCE OF MINUTES FROM OCTOBER 16. [1:42] Alyssa Olson: CAN I HAVE A MOTION TO ACCEPT THE MINUTES? WE HAVE A MOTION AND SECOND. ANY DISCUSSION? COMMISSIONER MEYER. [2:09] Commissioner Meyer: THANK YOU. JUST BEFORE THE MEETING WE HAD A BRIEF DISCUSSION. THERE IS ONE REVISION SUBSTANTIVE ENOUGH TO MAKE A NOTE FOR THE PUBLIC RECORD AND THAT IS UNDER THE BUILDING CODE IT LISTS ALL THE DIFFERENT AMENDMENTS THAT WERE CONSIDERED. THE FIRST ONE WAS ACTUALLY -- IT'S LISTED AS ALLOWED USE WITH DRAINAGE AT ANY LEVEL. AND SHOWS AS DEFEATED 5-3 VOTE. THAT WAS ACTUALLY A MOTION TO DENY THE PROPOSAL ALL TOGETHER. [2:29] Commissioner Meyer: FAILED. AND SO THIS ONE PASSED. I WANT TO MAKE A NOTE OF THAT. [2:46] Alyssa Olson: NOTED AND I'LL GET THAT CORRECTED. ALL RIGHT. WE HAVE A MOTION AND SECOND. ANY OTHER DISCUSSION? SEEING NONE, ALL IN FAVOR SAY AYE. OPPOSED? ANY ABSTENTIONS? ALL RIGHT, THAT MOTION PASSES. THE MINUTES ARE ADOPTED. OUR NEXT ORDER OF BUSINESS IS TO ORGANIZE THE AGENDA FOR THE EVENING, AVAILABLE AT LIMS.MINNEAPOLISMN.GOV AND THERE ARE COPIES BY THE CLERK. [3:02] Alyssa Olson: I'LL GO THROUGH THE ITEMS ON THE AGENDA AND STATE WHETHER THEY ARE SLATED FOR CONSENT, CONTINUANCE OR DISCUSSION. CONSENT ITEMS WILL BE PASSED WITHOUT DISCUSSION BY THE BOARD. WE'LL BE ADOPTING THE STAFF RECOMMENDATION. IF YOU AGREE WITH THE STAFF RECOMMENDATION, YOU DON'T NEED TO SAY ANYTHING. IF YOU DISAGREE AND YOU'D LIKE TO COMMENT, WE'LL PUT IT ON OUR DISCUSSION AGENDA. WE HAVE THE FOLLOWING ITEMS. ITEM 4 IS A LAND SALE AT 1104 LOGAN AVENUE NORTH. [3:37] Alyssa Olson: THIS ITEM IS ON OUR CONSENT AGENDA AND WON'T HAVE A PUBLIC HEARING. ITEM 5 IS LAND SALE FOR 1708 26TH AVENUE NORTH. IT IS ALSO ON OUR CONSENT AGENDA WITH NO PUBLIC HEARING. ITEM 6 IS A LAND SALE AT 614 33RD AVENUE NORTH. THIS ITEM IS ON OUR CONSENT AGENDA AND WILL NOT HAVE A PUBLIC HEARING. ITEM 7 IS LAND SALE AT 3515 DUPONT AVENUE NORTH. THIS ITEM IS ON OUR CONSENT AGENDA AND WILL NOT HAVE A PUBLIC HEARING. [4:18] Alyssa Olson: ITEM 8 IS 4225 THIRD AVENUE SOUTH. STAFF IS RECOMMENDING THIS ITEM FOR CONSENT. IS THERE ANYONE HERE TO SPEAK AGAINST STAFF RECOMMENDATION FOR ITEM 8? ALL RIGHT, I DON'T SEE ANY, SO I'LL PUT 8 ON CONSENT. AND ITEM 9 IS 4200 UPTON AVENUE. STAFF RECOMMENDS FOR CONSENT. IS THERE ANYONE HERE TO SPEAK AGAINST STAFF RECOMMENDATION FOR ITEM 9? ALL RIGHT, SEEING NONE, WE'LL PUT THAT ON CONSENT AS WELL. [4:50] Alyssa Olson: WE'LL TAKE UP ITEMS 10 AND 11 AFTER THE CONCLUSION OF OUR PUBLIC HEARING ITEMS. SO TO REVIEW WE HAVE ITEMS 4, 5, 6, 7, 8, 9 ON CONSENT. CAN I HAVE A MOTION TO ADOPT THE AGENDA AS AMENDED? [5:06] Commissioner Meyer: SO MOVED. >> Alyssa Olson: ALL RIGHT, WE HAVE A MOTION AND SECOND. IS THERE ANY DISCUSSION? SEEING NONE, ALL IN FAVOR SAY AYE. OPPOSED? ANY ABSTENTIONS? THAT MOTION PASSES AND THE AGENDA HAS BEEN APPROVED. [5:24] Alyssa Olson: WE WILL PROCEED TO OUR CONSENT AGENDA. FIRST WE'LL VOTE ON THE CONSENT ITEMS THAT DON'T HAVE A PUBLIC HEARING AND THEN VOTE ON THE ONES THAT DO AFTER THAT. SO FOR ITEMS 4, 5, 6, 7 THAT DON'T HAVE PUBLIC HEARING, CAN I HAVE A MOTION TO ADOPT THE LAND SALES ON CONSENT? [5:47] Commissioner Meyer: SECOND. >> Alyssa Olson: WE HAVE A MOTION AND SECOND. ANY DISCUSSION? ALL IN FAVOR SAY AYE. OPPOSED? ANY ABSTENTIONS? THAT MOTION PASSES. WE'LL MOVE ON TO THE PUBLIC HEARING CONSENT ITEMS. [6:03] Alyssa Olson: SO WE'LL OPEN THE PUBLIC HEARING ON THOSE CONSENT ITEMS NUMBER 8 AND 9. IF ANYONE HERE WOULD LIKE TO SPEAK TO THOSE ITEMS, YOU CAN COME TO THE PODIUM NOW. STATE YOUR NAME FOR THE RECORD AND PROCEED WITH COMMENTS. I'M NOT SEEING ANYONE SO WE'LL CLOSE THE PUBLIC HEARING FOR THE CONSENT AGENDA. CAN I HAVE A MOTION TO ADOPT ITEMS 8 AND 9 AS RECOMMENDED BY STAFF? [6:19] Commissioner Meyer: SO MOVED. >> Commissioner Campbell: SECOND. >> Alyssa Olson: WE HAVE A MOTION AND SECOND. [6:35] Alyssa Olson: ANY DISCUSSION? SEEING NONE, ALL IN FAVOR SAY AYE. OPPOSED? ANY ABSTENTIONS? ALL RIGHT. THAT MOTION PASSES WHICH COMPLETES ALL OF OUR PUBLIC HEARING ITEMS FOR THE EVENING. LET'S SEE. WE CAN MOVE ON TO ITEM 10. [7:08] Kimberly Holien (City Staff): ITEM 10 IS DRAFTING A DRAFT CALENDAR FOR OUR FIRST FEW MEETINGS IN 2024 WHICH WOULD BE JUST JANUARY AND FEBRUARY. TYPICALLY WE HAVE YOU ADOPT THE FULL YEAR, BUT BECAUSE THIS IS AN ELECTION YEAR, THE CITY COUNCIL HAS TO SET THEIR CALENDAR BEFORE WE CAN DO THE BOARD AND COMMISSION CALENDARS AND WE CAN'T DO THAT UNTIL THE NEW COUNCIL IS SWORN IN. [7:33] Kimberly Holien (City Staff): THIS HAPPENS ON OCCASION WHERE WE ADOPT A BRIEF CALENDAR TO GET THINGS STARTED FOR THE BEGINNING OF THE YEAR AND THEN ADOPT THE FULL CALENDAR ONCE COUNCIL DATES ARE AVAILABLE. WHAT WE ARE LOOKING AT IS JUST A MOTION TO ADOPT THE JANUARY AND FEBRUARY DATES. [7:48] Alyssa Olson: OKAY. COMMISSIONERS, ANY DISCUSSION? COMMISSIONER ALPER OR MEYER. [8:03] Commissioner Alper: I JUST WANT TO SAY IT'S BEEN AN HONOR TO SERVE ON THIS PLANNING COMMISSION WITH ALL OF YOU AND I WILL BE ROLLING OFF OF THE PLANNING COMMISSION, STAYING ON THE PARK BOARD, BUT LEAVING THE OPPORTUNITY FOR SOMEBODY ELSE FROM THE PARK BOARD TO SERVE. I THINK THE ONE THING THAT IS VERY IMPORTANT TO ME IS WE DON'T HAVE A PARK BOARD VACANCY BEFORE THE FIRST PLANNING COMMISSION MEETING AND FROM WHAT I SAW, IT LOOKED LIKE IT WOULD BE FINE. I WOULD LIKE TO MAKE SURE THAT TRANSITION IS SEAMLESS. [8:22] Commissioner Alper: I'M NOT SURE WHEN THE FIRST -- I THINK IT IS JANUARY 3, I BELIEVE, MAYBE THE FIRST PARK BOARD MEETING. SO THEN -- I'M GOING FROM MEMORY, BUT WAS JANUARY 8 THE FIRST CPC? SO I THINK THERE'S ENOUGH TIME IN THERE TO MAKE THAT HAPPEN. I GUESS MY QUESTION IS, IS THERE ENOUGH TIME? [9:00] Kimberly Holien (City Staff): TYPICALLY THAT IS KIND OF UP TO THE PARK BOARD IN A WAY. BUT YES, THAT SHOULD LEAVE US TIME. I'LL DEFER TO MY CLERK COLLEAGUES HERE. WE TYPICALLY NEED, LIKE, AN ACTUAL -- SO THE PARK BOARD HAS TO ACT BUT THEN THEY NEED TO SEND US SOMETHING THAT IS OFFICIALLY TRANSITIONING THEIR SEAT FROM YOU TO WHOEVER GETS VOTED IN AT THAT MEETING TO REPRESENT THE PARK BOARD. SO WE CAN CONTINUE TO BE IN TOUCH ABOUT THAT. [9:31] Casey Carl (City Clerk): AND THEN I'LL ADD, TOO, TYPICALLY STATE STATUTE ALLOWS -- EVEN IF THE PARK BOARD APPOINTED YOU TO A TERM THAT ENDS ON DECEMBER 31 OF THIS YEAR, TYPICALLY YOU ARE ALLOWED TO CONTINUE SERVING UNTIL YOUR SUCCESSOR HAS BEEN APPOINTED AND QUALIFIED. SO IF THE PARK BOARD DOESN'T MAKE THAT APPOINTMENT AFTER THE FIRST CPC MEETING OF THE YEAR, YOU COULD SERVE ON THE CPC UNTIL THE PARK BOARD MADE THE APPOINTMENT TO REPLACE YOU. [10:08] Commissioner Alper: GREAT NEWS. YOU CAN COUNT ON MY ATTENDANCE THEN UNLESS THE SUCCESSOR -- THE CHANGE HAS HAPPENED. [10:36] Commissioner Meyer: I DID WANT TO SAY -- SO I HAVE -- I DON'T KNOW HOW MUCH FLEXIBILITY THERE IS ON THESE, BUT I'M JUST TRYING TO REDUCE THE NUMBER OF HOURS THAT I HAVE TO TAKE OFF FROM WORK TO BE HERE, SO TUESDAYS ARE HARDER FOR ME. AND ON FEBRUARY 19 WHICH IS PRESIDENT'S DAY, WE DON'T HAVE CPC THEN. IS THERE FLEXIBILITY FOR US TO MOVE THESE AROUND? LIKE, FOR EXAMPLE, COULD THE FEBRUARY CPCs BE -- COULD IT BE ON THE 26TH? [11:20] Kimberly Holien (City Staff): YEAH, IT'S A PRETTY DELICATE DANCE TO GET ALL THE BOARDS AND COMMISSIONS. THERE ARE CERTAIN WEEKS THAT THE PLANNING COMMISSION MEETINGS NEED TO BE ON TO COINCIDE WITH THE COUNCIL CALENDAR AND BOARD OF ADJUSTMENT AND HERITAGE PRESERVATION COMMISSION MEETINGS TYPICALLY FALL IN THE OFF WEEKS. SO WE HAD JUST ONE THEN THAT KIND OF GETS US OFF FOR THE REMAINDER OF THE YEAR. WE DO HAVE A COUPLE INSTANCES TYPICALLY WHERE THERE IS A MONDAY HOLIDAY WE END UP WITH A TUESDAY MEETING. [12:14] Alyssa Olson: CERTAINLY, IF THAT IS A CONFLICT. I WON'T BOTHER WITH THAT ONE, BUT I DO HAVE A LOT TO SAY ABOUT OUR NEXT DISCUSSION ITEM. WE WANTED TO NOTE -- KIMBERLY, IF YOU WANT TO TAKE IT -- THERE WILL BE AN ADJUSTMENT TO MEETING LOCATIONS AT THE BEGINNING OF NEXT YEAR WHILE RENOVATIONS ARE HAPPENING AT CITY HALL. [12:40] Kimberly Holien (City Staff): I THINK WE HAVE MAYBE MENTIONED THIS AT ONE MEETING PRIOR BUT DURING THE YEAR OF 2024, THE THIRD FLOOR OF CITY HALL IS GOING TO BE CLOSED FOR REMODELING. DURING THAT TIME WE'LL TRANSITION OUR MEETINGS TO THE PUBLIC SERVICE CENTER WHICH IS THE OLDER BUILDING KITTY CORNER TO CITY HALL IN THE OLD DEVELOPMENT REVIEW WHICH WOULD BE ON THE SECOND FLOOR. [13:02] Kimberly Holien (City Staff): THE CITY'S PROPERTY SERVICES DEPARTMENT IS ESSENTIALLY BUILDING A TEMPORARY CHAMBERS FOR A YEAR FOR COUNCIL AND CHARTER COMMISSION, ZONING BOARD OF ADJUSTMENT, HERITAGE PRESERVATION COMMISSION, CHILD SUPPORT COMMISSION, BOARD OF ESTIMATE AND TAXATION TO MEET THERE FOR THE CALENDAR YEAR 2024. I WILL NOTE, WE ARE NOT GOING TO BE ABLE TO FULLY TEST THAT LOCATION UNTIL WE ARE OUT OF THIS SPACE. [13:22] Kimberly Holien (City Staff): IT IS LIKELY PLANNING COMMISSION'S FIRST MEETING OF NEXT YEAR AND TWO WILL BE IN THE PUBLIC SERVICE BUILDING, WHICH IS THE NEW CITY BUILDING KITTY CORNER TO THE OTHER SIDE FROM CITY HALL, ROOM 100 WHERE WE HAVE HAD JOINT MEETINGS WITH CLICK THERE AS WELL. WE'LL LIKELY HAVE ONE OR TWO MEETINGS THERE WHERE WE ARE TRANSITIONING BECAUSE THIS BODY HAS PUBLIC HEARINGS THAT WE NEED TO SEND OUT VIA LETTER WEEKS IN ADVANCE. WE WANT TO MINIMIZE THE POTENTIAL CHANGES TO MEETING LOCATIONS, BUT JUST TO GIVE YOU THAT HEADS UP, BE CAUTIOUS ABOUT MEETING LOCATIONS EARLY IN THE YEAR. [14:15] Kimberly Holien (City Staff): WE ARE HOPEFUL THAT BY THE END OF JANUARY, WE ARE GOING TO HAVE THINGS SOLIDIFIED AND MEETING IN THE NEW SPACE. >> Alyssa Olson: AND WE'LL GIVE YOU A LOT OF REMINDERS BEFORE EACH MEETING ABOUT WHERE WE'LL MEET. [14:47] Commissioner Emerick: I'M EITHER IN A MEETING OR COMMITTEE, SO ECHOING -- [15:17] Casey Carl (City Clerk): ONE OF THE OTHER CHALLENGES THAT KIMBERLY DIDN'T MENTION IS IDEALLY, IF WE CAN'T DO TUESDAY, WEDNESDAY WOULD BE THE BEST OPTION, BUT UNFORTUNATELY WE HAVE OTHER BODIES THAT MEET AND BROADCAST MEETINGS ON WEDNESDAY NIGHT, BOARD OF ESTIMATE AND TAXATION AND CHARTER COMMISSION SO THEY ARE BATTLING OVER WEDNESDAYS. WHEN IT COMES TO BROADCAST MEETINGS, AS KIMBERLY SAID, IT BECOMES A BIT OF A DELICATE BALANCE. AS LONG AS WE HAVE QUORUM, WE WANT TO STICK TO AS CONSISTENT OF A SCHEDULE AS POSSIBLE, KNOWING THERE WILL BE TIMES WHEN SOME FOLKS ARE UNABLE TO MAKE IT AND/OR HAVE TO BE LATE OR LEAVE EARLY, BUT AS LONG AS WE HAVE QUORUM, WE WANT TO STICK TO THE MOST CONSISTENT SCHEDULE POSSIBLE. [15:45] Alyssa Olson: I'M ALSO NOT SEEKING REAPPOINTMENT. A LOT TO BALANCE WITH A NEW BABY AND CRAZY SCHEDULE, BUT I HAVE SO ENJOYED EVERYBODY WORKING WITH YOU ALL. IF YOU HAVE FRIENDS OR KNOW ANYONE WHO WOULD LIKE TO JOIN OUR WONDERFUL COMMISSION, ENCOURAGE THEM TO APPLY. [16:07] Kimberly Holien (City Staff): APPLICATIONS CLOSE TOMORROW. >> Alyssa Olson: THAT IS CORRECT. TOMORROW. [16:23] Alyssa Olson: DOES ANYBODY WANT TO MAKE A MOTION TO ADOPT THE JANUARY AND FEBRUARY CALENDAR? DO WE HAVE A SECOND? >> Commissioner Meyer: SECOND. >> Alyssa Olson: WE HAVE A MOTION AND SECOND. ANY DISCUSSION? SEEING NONE, ALL IN FAVOR SAY AYE. OPPOSED? ANY ABSTENTIONS? THAT MOTION PASSES. WE'LL MOVE ON TO OUR FINAL ITEM, COMMISSIONER MEYER, WOULD YOU LIKE TO INTRODUCE THIS OR SHOULD I? [16:38] Commissioner Meyer: I WOULD LOVE TO. THANK YOU FOR PUTTING THIS ON THE AGENDA. I REQUESTED THIS. I HAVE HAD DISCUSSIONS WITH MOST OF YOU AND WITH STAFF ABOUT CHANGING THE START TIME OF THE MEETINGS NEXT YEAR TO 5:30 PM. CASEY CARL SAYS IT IS NOT OUR DECISION TO MAKE. IT IS COUNCIL'S AND THE MAYOR'S DECISION BECAUSE IT MAY HAVE SOME BUDGET IMPLICATIONS AND WE NEED TO MAKE SURE THE ROOM IS AVAILABLE. BUT THERE ARE IMPLICATIONS WITH POSSIBLE OVERTIME. [16:53] Commissioner Meyer: BUT CHANGING THE MEETING WOULD HELP ME A LOT. I WOULD HAVE TO TAKE A LOT FEWER HOURS OFF WORK. I KNOW IT WOULD BE BETTER FOR PEOPLE IN THE PUBLIC, MAKING IT EASIER FOR THEM TO GET TO THE MEETING. I KNOW AT LEAST ONE APPLICANT WHO WAS GOING TO APPLY BUT CHOSE NOT TO BECAUSE OF THE START TIME. HE COULD HAVE BEEN PERSUADED IF IT STARTED AFTER HIS REGULAR WORK HOURS WERE OVER. [17:50] Commissioner Meyer: SO. IT IS NOT OUR DECISION, BUT I REQUESTED TO HAVE THIS DISCUSSION TO SEE IF OTHER COMMISSIONERS WERE ON THE SAME PAGE. I KNOW IT HAS PROS AND CONS. IF WE START LATER AND WE ARE HERE LATER, WE HAVE LONG MEETINGS. PARK BOARD MEETINGS THAT CAN GO REALLY LONG. SO I WANTED TO HAVE THAT DISCUSSION TO SEE WHERE OTHER COMMISSIONERS ARE AND IF THERE IS A DESIRE TO PROPOSE A MOTION TO FORMALLY REQUEST TO THE COUNCIL AND MAYOR WE BE ALLOWED TO CHANGE. [18:06] Alyssa Olson: ANY DISCUSSION? ANYONE LIKE TO EXPRESS AN OPINION ON THIS? [18:33] Commissioner Campbell: I'M THINKING ABOUT MY OWN -- MY SCHEDULE IS RIDICULOUS, JUST BEING HONEST HERE. AND WHEN WE AMENDED THE BOARD ACTION AS THE COUNTY BOARD TO HAVE A COMMISSIONER HERE, IT READS AS COMMISSIONER, OR COMMISSIONER DESIGNEE. AND SINCE THEN IT'S JUST BEEN ME BECAUSE I HAVEN'T BEEN ABLE TO PUSH AND SAY WHO ELSE CAN VOTE FOR ME AND ALL THAT. AND THERE IS LEGALITIES AND STUFF. I'M TRYING TO FIGURE IT OUT. HOPEFULLY I'M ABLE TO DO SO. [18:49] Commissioner Campbell: I KNOW YOU HAVE ALL NOTICED THAT BETWEEN MY OWN HEALTH AND RESPONSIBILITIES, BACK AND FORTH IN TOWN AND NOT IN TOWN. AND 4:30 -- BETWEEN 4:30 AND 5:30, HOME IS A HOT MESS WITH KIDS AND THINGS LIKE THAT AND I WOULD SAY 5:00, 5:30 IS AT LEAST MORE WORKABLE. I'M JUST TRYING TO BALANCE PERSONAL LIFE, PERSONAL RESPONSIBILITIES AND WORK STUFF. IT IS A LITTLE EASIER IF I HAVE A MEETING THAT RUNS LATE ACROSS THE STREET TO SLIDE THROUGH THE TUNNEL AND COME OVER HERE. I'D LOVE TO BE ABLE TO THINK ABOUT IT MORE. ALSO, LIKE, WILLING TO WORK WITH WHAT THE REST OF THE COMMISSION THINKS. IF 5:30 IS A MORE WORKABLE TIME, I'M COOL WITH THAT. THERE WOULD BE SOME RESERVATIONS. [20:15] Commissioner Koski: RIGHT NOW I HAVE BEEN ON THE PLANNING COMMISSION NOW FOR ALMOST A YEAR SO I FEEL LIKE I MADE 4:30 WORK. YOU KNOW, I'M IN AND OUT BUT I FEEL LIKE I HAVE MADE IT WORK AND I FEEL LIKE I COULD MAKE 5:30 WORK IF MORE PEOPLE -- IF MORE OF MY FELLOW COMMISSIONERS SAY YOU KNOW WHAT? 5:30 DOES MAKE SENSE TO MAKE IT MORE ACCESSIBLE, ET CETERA. IT WOULDN'T BE MY FIRST MEETING AT 5:30 IN THE EVENING. BUT I HAVE MADE A SCHEDULE AROUND EVERY OTHER MONDAY. I'M HERE AT 4:30 AND SOMETIMES IT GOES TO 8:00. DEPENDING UPON WHAT THE SUBJECT IS. [21:00] Alyssa Olson: IS YOUR PREFERENCE 4:30? IF IT IS I'M GOING TO STOP IT THERE. >> Commissioner Koski: NO. I CAN BE FLEXIBLE IF IT'S SOMETHING THAT -- I LIKE 4:30. >> Alyssa Olson: COMMISSIONER EMERICK AND THEN CAMPBELL. [21:20] Commissioner Emerick: I WOULD JUST SAY, SIMILAR FROM COMMISSIONER CONLEY, IF THERE ARE FOLKS WHO DON'T KNOW, I AM DISABLED AND UTILIZE SERVICES OF A CADY WAIVER, WHICH MEANS I'M STAFFED BY PCA ABOUT 25 TO 30 HOURS A WEEK AND I HAVE A MEDICAID BUDGET THAT HAS TO COVER MY STAFFING FOR SUPPORT. ANY TIME I NEED TO MAKE A CHANGE STAFFING COMES AND DROPS ME OFF AND PICKS ME UP. AND SO IT WOULD MEAN CHANGING MY EMPLOYEE'S HOURS AND THAT CAN BE A CHALLENGING THING TO DO, TO COVER THE NEED. [22:05] Commissioner Emerick: SO. SO I WILL WORK AND DO -- FREQUENTLY WORK WITH WHATEVER IS NEEDED AS A PUBLIC SERVANT TO THE BEST OF MY ABILITY, BUT IT IS A CONSTANT CONSIDERATION WHEN I HAVE MY STAFF'S HOURS CHANGE. SO I WOULD PREFER TO STAY AT 4:30 BECAUSE THAT IS WHAT I WAS SET UP AS. [22:21] Alyssa Olson: DOES THE STAFF HAVE A PREFERENCE? [22:38] Kimberly Holien (City Staff): STAFF HAS A STRONG PREFERENCE TO KEEP IT AT 4:30. YOU KNOW, THERE IS A NUMBER OF MOVING PARTS TO STAFF SCHEDULES AS WELL. NOT JUST CPED BUT OFFICE OF CITY CLERK, I.T. STAFF. THERE ARE BUDGET IMPLICATIONS WHEN IT COMES TO OVERTIME HOURS. ALSO, YOU KNOW, JUST LOGISTICALLY WE HAVE A LOT OF STAFF THAT RELY ON TRANSIT AND TRANSIT IS LESS RELIABLE TO CERTAIN PARTS OF THE CITY ONCE YOU GET LATER INTO THE EVENING. [23:04] Kimberly Holien (City Staff): SO NOT INSURMOUNTABLE, BUT ALSO WE HAVE LIVES AND RESPONSIBILITIES OUTSIDE OF CITY HALL AS WELL THAT -- OUR SCHEDULE IS 8:00 TO 4:30 AND PLANNING COMMISSION ADDS ON TO THAT AND THE FURTHER YOU STRETCH THAT, IT RAISES OTHER ISSUES, I WOULD SAY, JUST FROM A STAFF PERSPECTIVE. THE STRONG PREFERENCE WOULD BE TO LEAVE IT AT 4:30 FOR A NUMBER OF REASONS. [23:31] Aisha Chughtai (Council Member): THANK YOU. I JUST WANTED TO PIPE IN. I DON'T KNOW THAT I FEEL I CAN GIVE A -- ONE OPINION OR ANOTHER. I'M THE CURRENT COUNCIL MEMBER TO THIS PLANNING COMMISSION. HOWEVER, WITH THE NEW TERM, I'M UNSURE WHO WILL BE APPOINTED. I CAN JUST SPEAK ON BEHALF OF WHAT HAPPENS IN A COUNCIL MEMBER'S SCHEDULE. I MEAN, UNLIKE ALL OF YOU, I WALK DOWN THE HALL TO GET HERE. SO I RECOGNIZE THAT THAT IS, LIKE, THE SIMPLEST COMMUTE TO THE MEETING. [24:06] Aisha Chughtai: AND SO -- BUT THAT SAID, EARLIER I FEEL LIKE HAS BEEN HELPFUL. I'M ON THE BET. THAT STARTS AT 4:00. SO I'M USED TO HAVING LATER IN THE AFTERNOON MEETINGS. HAVING KIND OF A BREAK UP MIGHT BE HARD. ALSO, A LOT OF NEIGHBORHOOD ASSOCIATION MEETINGS ARE -- START AT 6:30 OR 7:00. USUALLY I'M ABLE TO GO FROM HERE TO A NEIGHBORHOOD MEETING AND ACCOMMODATE ALL THOSE AND BE ABLE TO GET TO THEM. [24:44] Aisha Chughtai: IF WE START LATER IT WOULD BE MAYBE HARD FOR COUNCIL MEMBERS WHO ARE GOING TO THOSE NEIGHBORHOOD ASSOCIATION MEETS AND THOSE USUALLY END UP BEING -- I HAVE FIVE NEIGHBORHOOD ASSOCIATIONS I GO TO A LOT ON A MONTHLY BASIS. SOME ARE AT 6:30, SOME AT 7:00. JUST TRYING TO TELL YOU GENERALLY WHAT A COUNCIL MEMBER'S SCHEDULE COULD BE LIKE. [25:01] Alyssa Olson: I GUESS I'LL ADD, I THINK IT IS AN INTERESTING IDEA. SOMETIMES IT IS TOUGH TO GET HERE IF YOU ARE COMING FROM WORK AND YOU HAVE TO TRAVEL. MAYBE THE LATEST MEETING YOU CAN SCHEDULE IN A DAY IS, LIKE, 3:00 PM IF EVERYTHING ENDS ON TIME AND THEN THERE IS NO TRAFFIC AND YOU GET HERE. AND I ALSO THINK IT COULD BE BETTER FOR PUBLIC HEARINGS. WE OFTEN GET THE COMMENT, "HOW AM I SUPPOSED TO GET TO CITY HALL AT 4:30 ON A MONDAY." [25:39] Alyssa Olson: A LOT OF OTHER CITIES, THEIR CITY COUNCIL AND PLANNING COMMISSION MEETINGS AND WHAT OTHER COMMITTEE MAY START AT 7:00 PM, BUT HAVING BEEN IN THAT POSITION PREVIOUSLY, THAT IS HARD FOR STAFF. I MEAN, YOU COULD EASILY HAVE A 12 TO 14 HOUR DAY IF YOU DIDN'T HAVE MORNING MEETINGS STILL. SO I THINK IT IS COMPLICATED, I GUESS IS WHAT I'M SAYING. ESPECIALLY WITH VARYING SCHEDULES THAT OBVIOUSLY EVERYONE HAS. I DON'T KNOW IF I HAVE A STRONG OPINION, BUT I'D BE INTERESTED IN CHANGES IF PEOPLE WERE ON BOARD. [26:01] Commissioner Meyer: I'LL SAY -- I WAS ONLY GOING TO MAKE THE MOTION IF THERE WAS CONSENSUS AROUND IT BUT THERE'S NOT SO I DON'T PLAN TO MAKE A MOTION. [26:24] Alyssa Olson: IT IS GOOD TO HAVE A DISCUSSION EVERY ONCE IN A WHILE AND REMEMBER WHY WE HAVE IT SET UP THIS WAY. YEAH. [26:44] Kimberly Holien (City Staff): I'LL ALSO ADD, I E-MAILED TODAY, BUT WE ARE TRYING SOMETHING NEW WITH COMMITTEE OF THE WHOLE SO WE HAD LAND SALES. WE ARE A LITTLE LIGHT ON PROJECTS THAT ARE REQUIRING COMMITTEE OF THE WHOLE. I THINK WHEN WE HAVE ONE LAND SALE AT A COMMITTEE OF THE WHOLE MEETING WE ARE LESS LIKELY TO GET A QUORUM BECAUSE IT IS A FIVE MINUTE MEETING. SO WE ARE LOOKING AT OTHER WAYS TO BE MORE EFFICIENT WITH YOUR TIME AND OUR TIME AS WELL. [27:02] Kimberly Holien (City Staff): THAT IS SOMETHING WE'LL TRY THROUGH THE END OF THE YEAR. IF IT CONTINUES TO WORK WELL WE'LL PROBABLY CONTINUE DOING THAT IN 2024. BUT IF WE HAVE PROJECTS AT COMMITTEE OF THE WHOLE, WE'LL CONVENE THOSE MEETINGS AND START USING SOME OF THE COMMITTEE OF THE WHOLE TIME IN LIEU OF MAYBE A LONGER RETREAT A COUPLE TIMES A YEAR TO START USING THAT POTENTIALLY FOR PROJECT DISCUSSIONS AND IDENTIFY ON THE CALENDAR FOR 2024 WHICH ONES WE INTEND TO USE FOR THAT PURPOSE. [27:43] Commissioner Meyer: I DON'T KNOW IF THIS IS AN APPROPRIATE TIME TO SAY THIS, BUT I HAD SOMETHING RELATED TO COMMITTEE OF THE WHOLE SINCE WE HAD SO MANY CANCELLED. I WANT TO SAY IN A PUBLIC MEETING IT IS ALL GOOD, BUT I WANTED TO SAY HERE SO YOU'RE ALL AWARE OF THIS, BUT I KNOW THAT A COUPLE OF US CHATTED ABOUT PUTTING FORTH A LETTER TO THE PLANNING COMMISSION TO CITY COUNCIL AND HAVING IT DISCUSSED AT COMMITTEE OF THE WHOLE WHICH WE HAVEN'T HAD MANY OF. [28:14] Commissioner Meyer: SO I WANTED TO PUT IT OUT THERE THERE IS A DRAFT AND I DON'T KNOW WHAT THE BEST FORMAT IS TO GET IT TO PEOPLE, BUT IT NEEDS SIGNIFICANT EDITING. I HAVE BEEN SITTING ON IT FOR TWO MONTHS SO I'D RATHER AT THIS POINT -- ESPECIALLY KNOWING I'M ONLY HERE A COUPLE MORE MONTHS -- TWO-AND-A-HALF MONTHS, BUT I WANT TO GET IT OUT. [29:13] Commissioner Emerick: WHAT IS THE STATUTORY AUTHORITY FOR THE COMMITTEE OF THE WHOLE? IF WE ARE RUNNING INTO A SITUATION WHERE WE ARE CONTINUOUSLY CANCELLING COMMITTEE OF THE WHOLE MEETINGS, CALLED COW — AFFECTIONATELY CALLED COW — I DIDN'T KNOW WHAT THAT MEANT BUT NOW I KNOW. WHAT IS THE STATUTORY AUTHORITY THAT SAYS WE MUST HAVE COMMITTEE OF THE WHOLE ON A THURSDAY AFTER THE CPC? [29:36] Kimberly Holien (City Staff): IT IS JUST IN THE BYLAWS FOR THE PLANNING COMMISSION. [29:56] Casey Carl (City Clerk): I WOULD ADD, THE COMMITTEE OF THE WHOLE -- COW -- CITY COUNCIL HAS COMMITTEE OF THE WHOLE AS WELL. COMMITTEE OF THE WHOLE IS INTENDED TO BE KIND OF A PLACE TO DISCUSS BEFORE SOMETHING IS READY FOR THE BIG SHOW AT THE PLANNING COMMISSION, IF YOU WILL. THE COMMITTEE OF THE WHOLE HAS NO AUTHORITY ON ITS OWN. ANYTHING THE COMMITTEE OF THE WHOLE DOES STILL HAS TO GET APPROVED BY THE PLANNING COMMISSION AT ONE OF THE PLANNING COMMISSION MEETINGS. COMMITTEE OF THE WHOLE IS ESSENTIALLY A MEETING TO DISCUSS ANY POTENTIAL LONGER PROJECT BASES OR DISCUSS THINGS A LITTLE MORE INFORMALLY BEFORE THEY COME TO THE PLANNING COMMISSION. [30:18] Commissioner Emerick: SO THAT THE PROCESS IS VERY FAMILIAR. THERE'S COMMITTEE -- THERE IS FULL BODIES WHO HAVE THE FINAL. BUT I THINK IF WE ARE EXPERIMENTING WITH LAND SALES, IT MIGHT BE A GOOD IDEA TO THINK ABOUT WHAT THAT MIGHT MEAN FOR BYLAWS FOR THE COMMISSION. [30:39] Kimberly Holien (City Staff): I THINK BYLAWS ARE A PRIORITY INTERNALLY FOR US TO TAKE A LOOK AT THAT AND POTENTIALLY BRING A REFRESHED SET OF BYLAWS TO THE PLANNING COMMISSION. YOU WILL NOTICE PREVIOUSLY BECAUSE THE COMMITTEE OF THE WHOLE -- IF YOU WERE ACTING ON A LAND SALE AT COMMITTEE OF THE WHOLE AND YOU WERE ACTING ON IT AGAIN AS THE FULL PLANNING COMMISSION WHICH WAS A DUPLICATION OF THAT PROCESS WHICH IS WHY IT SEEMS MORE EFFICIENT TO PUT THEM AS CONSENT ITEMS AT THE BEGINNING OF THE PLANNING COMMISSION MEETINGS. THAT WORKED A LOT PREVIOUSLY BECAUSE WE HAVE REALLY LONG MEETINGS SOMETIMES AND IF THERE WERE LAND SALES OR TIF PLANS NOT IN DISCUSSION, IT WORKS BETTER TO HAVE THEM AT COMMITTEE OF THE WHOLE BUT WE ARE ALL FOR TRYING SOMETHING NEW. [31:26] Kimberly Holien (City Staff): IF IT PROVES TO BE LESS EFFICIENT, WE CAN CHANGE, BUT YES, DEFINITELY OPEN TO TAKING A LOOK AT THE BYLAWS. >> Alyssa Olson: EXCITING. ALL RIGHT. ANYTHING ELSE? [31:44] Commissioner Meyer: ANY UPDATES WITH THE 2040 LAWSUITS AND LIMBOS AND -- IS THAT AFFECTING WHY WE ARE NOT SEEING PROJECTS AT COMMITTEE OF THE WHOLE ALSO COMING THROUGH? SEEMS LIKE IT WOULD. [32:08] Kimberly Holien (City Staff): I WILL SAY THERE IS DEFINITELY A LOT OF UNCERTAINTY RIGHT NOW THAT WE ARE HEARING FROM DEVELOPERS AND THAT WE ARE EXPERIENCING AS STAFF ON HOW TO MOVE FORWARD. WE DO HAVE IN A REQUEST FOR A STAY. SO THAT'S COMING UP QUITE QUICKLY. IF WE DON'T RECEIVE A STAY BY NOVEMBER 4, THEN THE SECOND PART OF THE JUDGE'S ORDER GOES INTO EFFECT AFTER THAT WHICH WE CAN PROVIDE AN UPDATE AS NEEDED WHEN WE GET TO THAT POINT. [32:23] Kimberly Holien (City Staff): WE ARE WORKING ON COMMUNICATIONS RIGHT NOW WITH OUR CITY ATTORNEY'S OFFICE THAT WE'LL BE ABLE TO SHARE PUBLICLY AT THAT POINT. WE HAVE ALSO APPEALED THE ORDER AND THE TIMELINE FOR THAT IS EXPECTED TO BE QUITE A BIT LONGER. BUT THERE IS NO DEFINITE TIMELINE ON THE REQUEST FOR A STAY BUT WE ARE HOPING TO HEAR BACK BEFORE THE NOVEMBER 4 DATE. [33:11] Kimberly Holien (City Staff): JUST ONE REMINDER THAT WE DO HAVE A COUPLE SEATS OPEN. COMMISSIONER FORD IS NOT SEEKING REAPPOINTMENT AND COMMISSIONER MARWAH ISN'T SEEKING REAPPOINTMENT. IF YOU KNOW ANYONE WHO'S INTERESTED OR ANYONE WATCHING THIS MEETING IS INTERESTED IN A SEAT ON THE PLANNING COMMISSION, THE APPLICATION PROCESS IS OPEN UNTIL TOMORROW. AND YOU CAN ACCESS THE APPLICATIONS AT LIMS.MINNEAPOLISMN.GOV. [33:28] Alyssa Olson: ALL RIGHT, ANYTHING ELSE FROM THE COMMISSION OR WE'LL ADJOURN. IF NOT, WITHOUT OBJECTION, I'LL DECLARE THE MEETING ADJOURNED. OUR NEXT REGULAR MEETING WILL BE NOVEMBER 13 AND THIS WEEK'S COMMITTEE OF THE WHOLE MEETING HAS BEEN CANCELLED DUE TO LACK OF ITEMS. THANK YOU, EVERYBODY.