This transcript features a meeting of the Moose Lake City Council. Based on the context provided and the dialogue within the recording, here is the identified transcript: [0:00] **Jim Michalski (Mayor):** yeah welcome everyone to the Moose Lake City Council for Wednesday September 12th 2018 we don't have video but audio is being broadcast throughout the community I like to start with a Pledge of Allegiance please I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all the next item on the [0:46] **Jim Michalski (Mayor):** agenda is actual the additions or changes to the agenda hearing none we have a motion to accept the agenda [0:52] **Council Member:** so moved except the agenda as written [0:55] **Council Member:** for a second [0:57] **Jim Michalski (Mayor):** all in favor say aye i motion cade under construct agenda 2 a1 minutes for August 8th 2018 City Council regular meeting minutes under 2 a 2 September 5th 2018 special city council meeting minutes throughout any questions or comments on the minutes [1:35] **Council Member:** motion to approve [1:37] **Jim Michalski (Mayor):** you have a second collins Boguslaw i flow same motion carried under consent agenda financial reports to be one city accounts payable for September 2018 under to be to city financial statements for August 20 18 and under to be through liquor store profit and loss statement for August 2018 any questions comment [2:07] **Council Member:** yes check number four for 301 if we could just get an explanation for the police garbage of five thousand eight hundred thirty two dollars and seven cents [2:26] **Ellissa Owens (City Administrator):** so it's all in the garbage okay that's better and for the year or the park that's why it so high and then just if we could have an update on check 44 333 on the August building official that we're paying 13 29 for if we've had any any one talk about that or I knew that I know that we switched I'm just wondering I mean as far as how he's doing [2:55] **Ellissa Owens (City Administrator):** yes very well I think from using technology a little bit more since he's not in town on a daily basis which i think is working very well with some contractors that do kind of the same thing over and over and over and over over again so yeah I think it's going very well [3:20] **Council Member:** great that's all I have thank you [3:24] **Jim Michalski (Mayor):** thank you any other questions or discussion hearing none do have a motion to accept the financial reports [3:32] **Council Member:** I so move we accept it as written [3:35] **Council Member:** have a second [3:37] **Jim Michalski (Mayor):** all in favor say aye aye opposed same motion carried under number three public comment this time reserved for comments from the public on matters not listed on the agenda please keep your comments to three minutes I have no public comments [4:06] **Jim Michalski (Mayor):** moving on this is a public hearing regarding cigarette and three point two a malt liquor license fees we will do if to have a motion to open the public hearing just have a motion to open the public hearing [4:21] **Council Member:** some all [4:22] **Council Member:** second it [4:23] **Jim Michalski (Mayor):** all in favor say aye all right pose motion cade we're open for public hang and this starts on page 31 in the agenda [4:30] **Ellissa Owens (City Administrator):** so this was a part of the fee schedule updates that Katie and I were looking at for tobacco licensing you for sure need to have a public hearing we just we did we weren't quite sure on liquor so we just decided to have one on liquor anyways but both of them would change the license fee from 50 dollars annually to one hundred and fifty dollars annually and this was one that Katie had presented that she had looked through a number of communities and 150 kind of put us in the middle I guess it's still probably on the low end but basically it puts us in line with with some other communities I didn't hear back from anybody that has a cigarette license or a 3-2 license we're good [5:37] **Jim Michalski (Mayor):** any comments from the council [5:39] **Council Member:** there I saw move that we increase the licensure to one hundred and fifty dollars annually [5:45] **Council Member:** have a second second [5:49] **Jim Michalski (Mayor):** all in favor say aye aye aye opposed motion carried need a motion to close the public [6:00] **Council Member:** make a motion to close the public hearing [6:03] **Council Member:** we have a motion in a second [6:04] **Jim Michalski (Mayor):** all in favor say aye all right opposed carried the public hearing is now closed we don't need anything more on that normally action of the motion is done after the closing but we're fine unless you want to redo it with with Mike and Doug again by councillor Peterson would you we make the more [6:37] **Council Member:** so move that we raise the the tax to 150 annually our permit what is it fee 150 thank you [6:42] **Jim Michalski (Mayor):** all in favor say aye aye opposed motion carried presentation fiscal year 2019 [6:52] **Ellissa Owens (City Administrator):** so the budget starts with a letter from Carlton County on page 32 tonight the City Council needs to adopt their initial levy the levy cannot go higher than what is decided upon tonight it can go lower than what is decided tonight you do not need to pass the entire budget and you do not need to pass the entire enterprise budgets although all of them will be included in here the second thing that the City Council needs to do tonight is set the truth in taxation public hearing which needs to be after 6:00 p.m. just just a quick note on that one on page 35 is the start of the presentation for the 2019 budget starting with revenues general property taxes under the general fund are remaining the same it's what I'm proposing is that they remain the same for 2019 sales tax is being budgeted with an increase in revenue of $25,000 to increase it to a total of 150,000 for the year local government aid is increasing two thousand four hundred and seventy dollars to a total of eight hundred and forty one thousand two hundred and ninety two dollars I'm not proposing any increase on the transfer from power and light campground fees this is kind of just taking into account the increased fees that we had from last year as well as it just being busy down there as well upping that revenue line item some major expenditure items elections budgets have been removed from 2019 there's an included operating transfer to the DMV to cover a part time position for $20,000 wage increases have been included in the budget that would that is presented health insurance is budgeted to increase five percent we're hoping that it will be less than that but that's included in the budget the police department has contractual wage increases that are included in the budget electric utility increases from 2018 and what's proposed from 2019 are included in the budget and then just a note that one year remains on camera lease payments so the 2020 budget will no longer include that department by department without the capital improvement projects that everyone has planned general government is set to increase by twenty eight thousand five hundred and fifty dollars two main aspects being the $20,000 transfer to the DMV and then also the insurance for workers comp general liability property casual all of those things increasing as well the city administrator budget is increasing by eight thousand six hundred and forty nine dollars covering a couple different things elections is being removed the community center was increasing by one thousand five hundred the police department is increasing by eight thousand eight hundred and twenty four dollars and twenty cents which we can talk about a couple reasons from that later on but yeah we can talk about one one big one later on a building inspector that is remaining the same but I think in 2020 we'll probably see that increase a little bit based on some actuals from our new building inspector fee schedule Public Works is decreasing by just under $600 recycling increased by three hundred and eighty dollars the depot and annex is increasing by three hundred dollars Parks and Recreation is increasing by seven thousand six hundred gardens is decreasing by two thousand seven hundred we're not taking anything away from the gardens just they spend a little bit less than we budget each year the library is decreasing by one thousand it's a little fuzzy one thousand seven hundred and sixty two dollars that will need to be updated here in a little bit but that is included for right now TIF districts we did close to TIF districts so one portion of that is lowering the expense account by two thousand dollars cemeteries are increasing by two thousand we will need to address the police department the detective position for the police department has been updated into the budget there's still some things that we need to work out on it but the dollar amount for that position has been included wage increases we've talked about but just they're included in the budget health insurance five percent increases included but we still need some final numbers from peope on that and then any items that the council would like to update between say now and December and then sales tax will be an ongoing discussion for the next year or so the next couple slides are how Moose Lake compares to some of the surrounding communities basically just trying to find communities that are similar size similar area so basically this shows that Moose Lake the city portion of the community's property taxes Moose Lake is lower than Barnum Carlton and Proctor but then Moose Lake is higher than say willow River and Renshaw so we're in the middle there are some communities that surround us that are lower some are higher but that is again just for the city portion of that the next slide is some historical levee information but it also includes the suggested levee for 2019 from me the next slide is some levy figures for percentage increases from 0% all the way up to 5% I think it's important to note that because of the value of moose lake increased from new buildings coming into moose lake as well as just a value the value of properties in Moose Lake increasing we are able to capture some of that tax without actually increasing property taxes on residents so we were able to capture about forty three thousand dollars with a two percent increase which is unlike most years where a 2% increase might be twelve thousand dollars so we were able to get a lot of a lot of changes in our budget done just by the value of moose lake increasing the next couple slides on debt service are important to note because a portion of our levy goes towards these three bonds the first one is the 2011 a bond which is the community center and fire hall we are proposing forty one thousand three hundred and eighty three dollars goes towards that bond there's also Township payments and Fire District payments that cover the remainder of them that is about one thousand dollar increase from last year the next one is the 2014 a bond which is for Park Place Drive that is proposed at 27th out over 27 thousand dollars which is a considerable change from last year and that's we're capturing that additional value from the community comes in and then finally the road improvement projects from last year the 2017 a bond this would be our first year actually levying for that bond that debt service and basically that allows us to not spend our sales tax just on the debt from that project but by capturing some of the increased value we can we can pay some of that off so that's it for the general fund does anybody have any questions on just the general fund so far the water fund water revenues are projected to be the same as last year water expenditures have increased by about eleven thousand dollars which brings the water fund to a net loss of four thousand seven hundred and sixty two dollars the biggest change is just in an increase in engineering fees due to the well projects that we have for next year I am suggesting a three percent water rate increase which on the next slide there's options and then also the impact of those increases so list out is a 1% to 2% in a three percent increase for water you can see where the three percent increase gets us to an actual net income having a little a little cushion in our water fund of two thousand seven hundred and thirty seven dollars and ninety cents the impact to the customer is probably the more important aspect of this and a three percent increase like I'm suggesting is about 68 cents per month to a residential customer on average the sewer fund sewer revenues have increased from last year from five hundred and fifteen thousand to five hundred and seventy thousand dollars the operating expenses have similarly increased from 261 thousand to two hundred and sixty two hundred and seventy six thousand dollars with debt payments increasing to three hundred and thirty four thousand so the net loss for the sewer fund is projected to be 40 thousand four hundred and fifty three dollars but as we talked about the sewer fund has reserves reserves that are are basically set up to allow us have a net loss for a number of years but the idea is that we try and slow the loss down so that our reserves are still there at the end of our bond payments with that I'm suggesting a 1% rate increase to the sewer fund which on the next slide you can kind of see the impact from a an increase of 1% 2% and 3% either way it doesn't matter which way we go we will still have a net loss it's just how slow do we want to bring down that fund balance the average increase per month for a 1% increase is about 25 percent I'm sorry 25 cents per month 2 percent increase would be 50 cents a month 3 percent increase would be 75 cents so for each percentage it's basically a quarter per month within the water and sewer capital improvement projects we're looking at some hydrant and valve replacements and then also to lift station cleanings and manhole replacements next year will also be either continuing to look at the well projects or actually starting the replacement of the two wells that we have and then also looking at the water extension for Knollwood for the liquor front liquor revenues and liquor expenditures both increased net income is projected to be 80 thousand three hundred and twenty-five dollars some of the updates that we're looking at making down at the liquor store are starting to approve room by room starting with the bathrooms so each year from now on there will probably be a section of the liquor store that were trying to upkeep and maintain the DMV first has just again a larger number of people that are coming in that's why the revenues and expenditures both increased the net income is staying relatively the same as last year with a net loss of ten thousand five hundred dollars the the biggest increase in operating revenue comes from that $20,000 operating transfer from the general fund which also has corresponding wages that go along with that so those are the enterprise funds we do not need to make a decision on the enterprise funds tonight my suggestion would be that between now and December we continue to talk about that I can bring a resolution in December that lays out the revenues and expenditures for each and we can just pass them as a group tonight however we will need to pass the initial levy dollar amount and then also the date and time of the truth and Taxation meeting so going back to page 41 has the levy dollar amounts with separate options for for each my suggestion for 2019 is that the total levy be set at six hundred and eighteen thousand four hundred and fifty nine dollars [25:44] **Jim Michalski (Mayor):** give me that page again [25:47] **Ellissa Owens (City Administrator):** 241 re1 thank you [25:58] **Jim Michalski (Mayor):** it's a 3% 2% excuse me yes all right you're looking for emotion yes sir [26:02] **Council Member:** make a motion that we set the levy at six hundred eighteen thousand four hundred fifty nine dollars for 2019 [26:11] **Jim Michalski (Mayor):** do I have a second [26:15] **Council Member:** [Unidentified] [26:16] **Jim Michalski (Mayor):** all in favor say aye aye opposed motion carried and then the truth in taxation meeting will be December December 12th at 6:00 p.m. and then somebody needs to make a motion for that one [26:40] **Council Member:** I'll make a motion we said the truth in taxation public hearing to December 12th at 6 p.m. [26:50] **Council Member:** I'll second it [26:52] **Jim Michalski (Mayor):** all in favor say aye aye opposed motion carries all right it's manageress we need nothing else at those time very good so our next I know this is this this is separate under this public comment and we close the public hearing so this item is complete the budget is then we can move on yes you don't need anything else the budget will be finalized in December with the final yeah so tonight you guys do not need to actually pass a budget you only need to pass the levy I would suggest not passing a budget tonight because there there could be things that change up to December very good any more common to questions by the council before I move on [28:11] **Council Member:** very good I just had 110 yes sir for the for the young elections that's not going to be in the general anymore so what we don't have to pay for the judging anymore [28:23] **Ellissa Owens (City Administrator):** no there's there's just no election in 2019 that we would pay anybody for okay so then so every other year it comes in and it comes out I fear okay thank you [28:38] **Jim Michalski (Mayor):** further questions moving on to number four Department reports for a police chief this is depart report from August 6 through September 10th 2018 mere console thank you [29:00] **Police Chief (Bryce):** couple weeks ago we provided Alice training to school staff there is over 50 school workers attending and pretty much what else training is is to teaching the staff on how to deal with an active deadly threat best practices and actually hands-on scenarios that we went over with them on just how we can empower them to do their best to protect the children obviously that's our main goal is to keep people safe and especially our children even with us being at the PD responding it's going to be three four minutes and historically active shooters are the damage is done long before police response so it's important to teach the staff there on how to best deal with the situation like that in talking to superintendent in to her afterwards he received very wonderful comments on it from the staff several of them said is the best training that they've ever had so last year we sent Jamie jugglers and the counties and Jason warned Agora to kind of a train-the-trainer type class a couple days class in Hermantown and they brought that back and were able to pass that on to both the Moose Lake and the Barnum school so very well very well received so the other thing we've been working out of drug cases and I've had the opportunity to work with some very talented BCA agents assisting us and they let me know about a grant that they are kind of in charge of and it's an anti heroin and opioid grant and pretty much what it allows us to do is is if we work a case involving heroin or opioids pills etc that we're able to get our overtime money back from this grant obviously there's some reporting that we have to do every month but it does need the sort of resolution Tim six six a resolution and joint Mars agreement that goes along with this right almost most of the investigations we're doing our methamphetamines but we have Henson in some instances with some heroin and some opioids so doing our best to keep it out of the area but it's inevitable that it is definitely around here so this would give us assistance in paying for keeping a note at home so and then finally a national a noticeable bus had worn these back the blue t-shirts really got some positive responses from the public several people asking where they can get them we just had a handful of them made in town here at the printers and we were talking about maybe buying a bunch of them and selling them at the PD and using the money to to fund some equipment or other needs that we might have at the police department so I guess I just kind of put it out there to see if that would be okay with the City Council in the mirror something we can look at doing [32:51] **Jim Michalski (Mayor):** I have no problem that's very nice [32:55] **Council Member:** I've gotten so much feedback and I've worn it from local people asking where they can get one so I think it'd be a good idea probably the most thing that I'm proud of the most in the police department is just the respect that the community has and the a good working relationship that we have with them and it's something that we don't take lightly and we work and and thrive that every day has just to keep the trust and the respect in and the just a notion that there were there to help people and that's our ultimate job is to help and protect them so I think it's obviously working we're very well-liked in this town and that that isn't the case everywhere so I appreciate the community support I appreciate your support and I think that's just another way to kind of to work with the community to let them show their support to us too so good idea I think you like it thank you [33:55] **Jim Michalski (Mayor):** anyone have any questions for chief thank you thank you thank you also I see a two hundred and seven calls for the month that's a lot [34:11] **Police Chief (Bryce):** yeah hopefully should start slowing down a little bit and all that vacation lands winding down and whatnot but there is still a ton of people and tell them this weekend and every weekend so it's just a very busy thriving community so yeah thank you thank you to you and your staff thank you [34:30] **Jim Michalski (Mayor):** moving on to 4b Public Works superintendent report [34:33] **Phil Entner (City Superintendent):** mr. mayor members of the council um had a very very busy month of August trying to get some regular maintenance stuff taken care of and you know things are things are this as fast as a summer came in it's going out and whether people like to hear it out it's the truth and we're for the most part where we're getting there we're ready I don't want to say we're ready for winter because we're not but and all everyone else isn't either but we are still moving right along here otter Department this last month has been very busy distributed 4.7 million gallons of drinking water the month August we also also did flow testing throughout the city with with both our pressure zones that the city has and then with multiple different hydrants along with the engineer city engineer we were able to put a lot of information together for the engineers to add to their water model which is helping us design this new pump posts that we're all talking about we learned a lot through that process that was it that was I mean for a water wastewater that was an amazing process to watch and to to learn how our system actually works and to stand here and try to figure out which direction water is coming from and how much is there and how fast it's moving and the reserves we have and it's actually very very informational is very good thing we didn't learn a few things during that we have we have a couple pressure reducing valves in town one of them we we did learn needs to be adjusted and calibrated that work is is getting scheduled with the engineer my city staff and some valve technicians that are actually technicians that work and sell with these valves every day this is way over our heads to try to dial these in and calibrate them so we're you definitely need to reach out for assistance on that and then the other thing throughout our department will be flushing hydrants the first week in October there will be a notice in the paper I'm hoping we'll probably get it on the city Facebook page you will have discoloration in your water you'll have pressure changes drops increases all sorts of stuff so just like we do every year twice a year but just to throw it out there so everyone knows sewer department we collected 13 point four million gallons of wastewater started out September discharge at the ponds we went through our phosphorous removal program that we're we're constantly doing now ordering a discharge and it's working very very well over all removal rates are crazy of phosphorous I think it's over 80% removal rate which is for one of the state of Minnesota for the rest of the communities having this issue that they're dealing with with PCA I mean most communities are sitting around 50 to 60 percent removal and we're up over I think the last thing was 82 percent it's crazy so it was very good to see that working and coming full circle and doing what it needs to do and doing what we spend money for so it's it's good to see that and then to add to that we also did a routine cleaning that mounted 2,500 lineal feet of sewer swimming and one last thing here as the assistant director district 1 min warned for the state of Minnesota I'll be in st. cloud on Tuesday the 25th representing Moose Lake at the annual min Warren meeting so this will be my first go at this but I'll be down there representing on same way so there we go any questions [38:13] **Jim Michalski (Mayor):** good job thanks thanks Phil - you and your COO thank you I know a number four see technology slash library report [38:24] **Ellissa Owens (City Administrator):** the library it's on page 54 the campground I think is still working on getting all of that set up the two cameras that are down are going to be fixed on the 14th you can see the website and social media stuff and then the the last bit there is each department needs to call our technology firm now on on from now on on their own and that's been going pretty well so far you know III think it'll take a little bit of time to adjust to that but it's been going well so far very good merci end of the library port somewhere hours are over they've returned to being open on Saturdays again any questions from Council none [39:12] **Ellissa Owens (City Administrator):** moving to 4d city engineer will talk about a couple things later on but some of the bigger ones as as Phil talked about there was a water model project that you guys had approved a couple months ago that they've been working on for the last couple months I think they're getting better and better information and one of the things that we'll be able to do is kind of design what the water system needs to look like for new developments as well which is something that I don't I didn't realize that we were going to get out of it it's definitely more information than I had would have ever thought that we were gonna get out of something like this it's it is actually quite interesting the Norwood Drive water main extension they are working on creating a feasibility study and then we will need to get all the properties appraised down on that road one thing I did find out is that we thought that there was eight properties that would be assessed it is now seven properties one of the homeowners came in with an assessment search from when he purchased this home and actually he was a part of the old water main extension so his assessment has already been kind of created for connecting so this project got a little bit more expensive so it'll be interesting to see how that ends up and then finally there's a section on here about a trail school connection that's something that we talked about at the end of a couple meetings ago and then discussed again at the last meeting Dottie's is coming out with a grant that a portion of it is to address pedestrians being either pushed on to state highways or trails dead-ending at state highways and our engineer asked if we had any projects that there would fit that bill and we talked quite a bit about the safe routes to school option which was as you come across the bridge in the downtown going towards say the chamber building you just kind of dead end on a state highway or you can walk on the State Highway which is of course unsafe so we talked a little bit about the design for a trail that would follow from the bridge all the way down to county road 10 and then from County Road 10 to the school and our engineer presented that to MnDOT and as it turned out they they really liked the project and will be submitting a grant application for that that's somewhere around 250 to 300 thousand dollars we would then match that with safe routes to school funding and then also any DNR funding that we could get with hopes that we could tie the trail system that comes down by MSOP into this as well and then we would have a trail system that goes the entire way around whose lake so that's kind of a real long shot but that would be a huge huge project for Moose Lake and I think that it's one of the reasons why MnDOT thought that it was actually pretty interesting was because we had so many people that biked and walked to school and now they can't so I will keep everybody updated as that as that goes so that's it we're good [43:08] **Jim Michalski (Mayor):** any questions by the council no it's just your ministry good top to second oh sure [43:40] **Council Member:** [Unidentified Council Member regarding interposition and start dates] [43:49] **Ellissa Owens (City Administrator):** families all the sudden a genuine forget January 1st it's in the budget but it would start January 1st excuse me moving on to number four a Chamber of Commerce updates [44:25] **Lou Ohly (Council Member):** yeah the Brewfest was held last Saturday at Doc's Pavilion and from what I heard it went very well he wasn't there this year they had the chamber of raffle drawing at the brew fest and as I understand it Larry Peterson won the grand prize so it's been quite the year for Larry he was grand marshal the 4th of July parade - and our next event is Oktoberfest at Riverside arena on September 29th that's an all-day event this will be the second year they've had that there and in case you haven't heard this is a fun 100th anniversary of the fires of 1918 and there was going to be events bus tours and commemoration event October 13th when the 14th will be another bus tour and 4 o'clock on the 14th down at the new school auditorium prudence Johnson and her partner Dan Clune yard are going to be giving a concert and October 31st is trunk-or-treat at the city park usually starts about 4 o'clock and the last event of the year will be the Santa visit on December 8th at the park and figure she have a tree lighting ceremony too and so there'll be more information in the paper about those things anybody have any questions [45:56] **Jim Michalski (Mayor):** Thank You Louis thank you moving on to number five previously discussed business we have 5 a the gas franchise fee [46:11] **Ellissa Owens (City Administrator):** I met with the prison MSOP met with them together then I met with the hospital and I had already met with the school so I've met with kind of the four real large entities in Moose Lake where my plan is to give them a month or two here to formulate kind of a response to that and then I let them know that I would tell them prior to it coming up on the agenda for any actual decision to be made so that if they wanted to submit a letter or come and speak that they would be able to do so so nothing is needed tonight or even next month but they have all been notified now [47:11] **Jim Michalski (Mayor):** questions by the council thank you Tim five the animal control page 57 is the page 57 through 59 is a contract with the city of Cloquet for dangerous animals [47:25] **Ellissa Owens (City Administrator):** so the city of cloquet is going to move forward with building somewhat of a shelter but it's only going to be for dangerous animals so the city of cloquet is actually going to take away their ordinance for stray animals and they're just gonna kind of sort of just not deal with it I don't think that we need to go that far I think it's going well so far picking up animals and having them in our in our kennel and should that become a problem later on we can address that but there is one part that I don't think that we want to be responsible for and that's dangerous animals that bite people or anything like that so basically this contract would allow us to bring a dangerous animal to cloquet for them to quarantine rather than us you can see on the page 59 or 58 the compensation for that it's $25 per day up to 10 days $90 for a fee for an exam and euthanization if necessary and then $50 for cremation and disposal it's like I said it's it's only if we decide that we need to bring a dangerous animal there I don't know that we will need to but I also don't know that we have any other way of dealing with a dangerous animal correct [49:05] **Council Member:** I have a question this compensation when this be passed on to the homeowner since it would most likely be somebody's dog died were picking up that's bit somebody we know who the owner they're gonna be responsible for paying [49:38] **Ellissa Owens (City Administrator):** so they would have warning that here on this path so when we be able to under hunter fees that we can charge along with that to I would say I would say that we could do this we could spend the next month trying to figure it out and if there is nothing that we can figure out I would say that we adopt a fee under our fee schedule that is basically to just address this however however much the cost is that's just however much the the fee is so it would the color the the fee schedule would basically line these three things up and and be these charges yeah I'm not saying that we have a problem with this I'm not even saying that we would need to bring some some dogs up there I just don't know that we have any way to deal with it without this yeah we could pass this and discuss in fees and yeah is that that that's the short version well you just said yep okay [51:00] **Council Member:** a question with rabies so is there do we have to keep these animals alive or store it store them for so long for that intubation period or [51:14] **Ellissa Owens (City Administrator):** that's why it that's what you have that's based on state statute mind him and then the testing and what does that covered under the vets yes yep for them [51:28] **Council Member:** does anybody know the length of the rabies how long they'd have to hold them [51:33] **Ellissa Owens (City Administrator):** well that's what they're talking about ten ten days ten days is only I mean the ten days comes into account when nobody's coming to get the dog if it's somebody's dog and it has rabies I would say that part of the process is that yes they get their dog back but it's being treated at that same time so that's that you would stop being under that ten days any longer if if we get to the point where it's ten days and nobody has claimed the dog okay is basically saying that that will be euthanized okay so that's the maximum there okay [52:24] **Jim Michalski (Mayor):** looking for a motion to adopt uh sir [52:27] **Council Member:** yeah make that motion to adopt the city of cloak haze contract for services for dangerous dogs [52:33] **Council Member:** Java second [52:35] **Jim Michalski (Mayor):** any further question discussion all in favor say aye suppose motion Kade moving on to 5c library staffing discussion and library board recommendation [53:05] **Ellissa Owens (City Administrator):** this is a carryover from the last meeting this came from the discussion that the personnel committee had with the library board the library board had with library staff and then the library board made a recommendation that moving forward they would like to have a part-time library director position rather than a full-time library position that decision is the final decision is up to the City Council so open it up for discussion [53:46] **Council Member:** question at this point my only question was well not my only but my first question was is there any reason for this to go at all through the Personnel Committee does anyone see any reason for that [54:02] **Ellissa Owens (City Administrator):** yes so the Personnel Committee met made a recommendation to the library board the library board made a different recommendation the personnel committee met to discuss this and decided that because it would be the final decision of the City Council that that they would basically just let that happen and then we also have the money in the budget for the rest of this year for that position being full-time there is money in the budget to to fill that position for the remainder of the year I would absolutely say that we would continue to have a full-time library director for the remainder of the year I would also say that I think as a minimum my recommendation would be that we continue to have this position for six months should we decide to to have a part-time library director I think that that decision can be pushed out far enough that we would give the library director time to find a new position I think that we could extend it to seven or eight months if if we if we wanted to and not to put you on the spot but I mean you've looked at this and I had looked at some of the I've also met with our library director and seen some of the trending things of the amount of visits and people going to digital formats is that what you'd be leaning towards as well as as far as taking that recommendation and moving forward with that and into 2019 in the summer spring or something of that nature [55:50] **Ellissa Owens (City Administrator):** I I would support the recommendation that was made by the library board they also requested that that we give him some extended period of time which I told them that they didn't need to make a motion because I would also make the recommendation that we give him pick a pick a number of months but time to find a new position [56:16] **Douglas Juntunen (Council Member):** well I think all of us are in agreement as far as the understanding that this individual has a family is entrenched in this community and is respected in this community and none of this is fund and I when I met with him I told him the same thing some things come down to dollar and cents and you can't really change the decisions that we have to make I agree that things have to be looked at and I would not be in favor of letting him go if you're putting that position to part-time until for me May first would be plenty of time for someone or a fair amount of time for someone to be looking for a different position I guess any motion that we made or if I needed to make that motion with other council approval that's that's where I'm looking at my opinion May first would become the date that that position becomes partner correct correct okay pending further questions discussion why I wanted to have the note discussions your mother the council members not just me [57:43] **Council Member:** I guess my feeling is is we as a personnel committee we brought a different scenario to them they have their meeting and they made a different recommendation back to us we have boards for a reason and they know their needs and you know imagines their their decision and they've recommended that to us so I would support that I would however support what councilor Jenin is saying that we need to allow him ample time to find a full-time position somewhere else that's what he chooses so I would support the May 1st waiting to May 1st to go part-time [58:36] **Ellissa Owens (City Administrator):** so they'd be one thing that I would add to any motion that anybody made along the lines of the May first date would be that unless he finds a position earlier in which case it would become part-time earlier [58:50] **Council Member:** excuse us to comment there's no more technology position so that was a part-time technology position and then the library and before they were combined the library and the head librarian was always a part-time position and so then it puts more of a burden and I'm on the library and not having those funds from the technology pay the wage so that's why the decision is there and and I'll make a motion that we go by the board's lottery reports recommendation and the council's recommendation of and to start our part-time person no later than May first for the library you know another no later as covers that very good [1:00:10] **Jim Michalski (Mayor):** do I have a second [1:00:15] **Council Member:** [Unidentified] [1:00:16] **Jim Michalski (Mayor):** any further questions discussion ain't none all in favor say aye opposed motion carried and just want to thank Steve for all of his service he's done a wonderful job especially with the technology part of moving ahead with the library it's a whole different world yes absolutely thank you moving on to 5d water main extension Norwood Drive I already talked about this I'm not sure why I put it here as well so nothing nothing new Council have any questions on it no 5e 2018 flood on page 60 is an email from Homeland Security that the president declared a disaster for the 2018 flood most of that affected Carlton County not the city of most lake however we did have boy what $70,000 worth of flood damage that we included so we should get reimbursed from this but it is FEMA so we'll keep working on it [1:01:54] **Council Member:** now 70,000 the percentage or is that the total [1:02:00] **Ellissa Owens (City Administrator):** that's the total dollar amount with with the FEMA when it hits FEMA it's 75% FEMA 25% homeland security so you should get paid back a hundred percent rather than when it's just a state disaster you only get 75 percent I believe for me thank you moving on to 5f recycling shed attendants [1:02:18] **Ellissa Owens (City Administrator):** the the recycling shed attendant position is going to I'm proposing that it be filled by these two women they came in and kind of discussed with me running the position together which I think has the added benefit of kind of a built in sick coverage and vacation coverage and all of that so I am recommending that we formally hire these two although they already started so please hire these two [1:02:51] **Jim Michalski (Mayor):** open for discussion in our motion [1:02:55] **Council Member:** make a motion that we hire Cynthia wolf Walter Walter and Anna Thompson to fill the recycling shed a tenant's position [1:03:05] **Council Member:** to have a second Oh on second just with the comment that this was vetted through the yeah [1:03:15] **Ellissa Owens (City Administrator):** also we received like foot no it was it was more than 25 it was more than 30 applicants I think from Anna and I mean no disrespect to these people but like I like attorneys and people that have owned their own business and I mean just an outstanding amount of applicants it was odd [1:03:51] **Jim Michalski (Mayor):** any further questions discussion or motion he did there was a motion okay that's right goodness all in favor say aye aye opposed motion carried under six new business six a resolution 18.09083 guarding anti heroin task force program this is what Bryce was discussing I would recommend that we approve the resolution and the joint powers agreement [1:04:36] **Council Member:** I'll make that motion we approve resolution 1809 o1 and the joint powers agreement [1:04:44] **Council Member:** I have a second I'll second it [1:04:47] **Jim Michalski (Mayor):** any questions discussion hearing none all in favor say aye aye opposed motion carried thanks chief moving on to 6b Moose Lake Brewing Company application for a one-day off-premise [1:05:07] **Ellissa Owens (City Administrator):** the Oktoberfest will be held at the arena on September 29th and they are requesting to be a part of that obviously very good [1:05:17] **Jim Michalski (Mayor):** motion by the council [1:05:19] **Council Member:** so moved [1:05:20] **Council Member:** second [1:05:22] **Jim Michalski (Mayor):** any questions discussion good deal all in favor say aye opposed motion cayde-6 see quotes to finish back of public workshop [1:05:32] **Ellissa Owens (City Administrator):** so the the public workshop is kind of cut in half with the front half being finished in the back half is just cold storage right now part of the capital improvement projects in the 2018 budget was to complete the back half of the shop there are two estimates in here one is from Willow River lumber the second being from Lambert's the low bid is Willow River lumber at 7,000 302 and Lambert's at 9,000 $18 this is just for the supplies then this is just for the supplies we budgeted more than this so we're thinking two things one if if we can get a couple quotes here I think Phil would very much prefer to have somebody else drywall the drywall tape mud and do that portion for some reason he's tired of dry walling stuff and then also depending upon the cost of that we might be able to get one of the heaters for the back of the shop I think we'll end up with two but when might be able to get one but yes this is just the materials [1:07:05] **Council Member:** I'll make them all should we accept a little bit from Willow ever lumber [1:07:09] **Council Member:** have a second second [1:07:11] **Jim Michalski (Mayor):** any questions discussion all in favor say aye aye opposed motion cade 60 quotes to fix Public Works roof leak [1:07:31] **Ellissa Owens (City Administrator):** the roof is leaking there are three quotes in here the low estimate is lund construction at $2,200 open up for council discussion they're all the same exact work okay [1:07:50] **Council Member:** motion to use lund lumber for $2,200 lund lund excuse me lund construction [1:08:00] **Council Member:** second all second [1:08:02] **Jim Michalski (Mayor):** questions none all in favor say aye hi opposed motion cleared under six see how you lose for city hall / liquor store cleaning [1:08:18] **Ellissa Owens (City Administrator):** so Liz is the one that already cleans the city all in the liquor store but we use her as a contractor through another organization so we would like to hire her to be an employee on January 1st or it's being requested that we hire her to be an employee I would be at the same wage same hours same everything that she's already doing it just a different way of doing it [1:08:43] **Council Member:** I so moved that we hire Liz for that positions [1:08:46] **Council Member:** you have a second second [1:08:48] **Jim Michalski (Mayor):** questions comments all right I suppose motion carried 6f sanitary sewer lining memorandum [1:09:15] **Ellissa Owens (City Administrator):** starting on page 76 is the memo seh regarding the 21 and 24 inch sanitary sewer line that will be basically just a multi-year lining project it lays out the cost that also lays out section by section the priority for based on how bad each section was it does also I ask that they put in there if we were to dig it up and replace it how much that would be so just because we are able to line it we save two hundred and twenty-five thousand dollars which is pretty remarkable I think there's one one section where it talks about there being a section under the highway that needs to be replaced fill found out that that was already fixed so we're good there we don't need to make any decisions this is just kind of one of those things that we'll need to work on in the next year figuring out a budget for and plan for lining this [1:10:43] **Jim Michalski (Mayor):** very good any questions by the council hearing none we'll move on six G Street CIP project testament [1:10:52] **Ellissa Owens (City Administrator):** we've been talking about getting a capital improvement list for roads including water sewer any emergency needs pavement all of those things this is the estimate or the plan from seh the total cost for doing this is eleven thousand seven hundred dollars we would split this into the sewer fund the water fund and the general fund so it's not just coming from the general fund I did talk to the Carlton County engineer about having them do a portion of it turns out that they use MnDOT to actually drive and televise their roads and then they they just review it Minda only does their county roads once every three years I think she said and they just finished it so they are not actually around with that vehicle anymore so my suggestion is that we just move forward with having seh do it unless one of you wants to be the the pick person fix the order of roads a big person no that's [1:11:53] **Council Member:** do they have their own vehicle in [1:11:56] **Ellissa Owens (City Administrator):** yeah so they they have their own ranking system they have their own well I'm sure they'll probably use one of our pickups because Phil will drive them Road by road by Road but they will come down here and have their own ranking system yes I just want to say that the reason this is different and why there's a bill from my understanding is that because we've had this done before but this is also talking about infrastructure yes so we could go and just pick out which road is real bad to drive on but this this takes into account size age the flow testing that we just got done it takes into account emergency status it takes into account road wash outs it takes into account water breaks sewer breaks but for me more importantly it also will provide like block by block cost estimate and a way to plan for this so you can kind of tell based on the the sanitary sewer memo that they provided us but then just kind of expand that say ten times that that's what we're looking at getting is a section by section priority so it's not just first Street needs to get done its first Street between block whatever and block whatever is the worst in this in the city it's not a mile long it's three blocks needs to get done and needs to get done right now so it'll break it up much much better than just us driving around to picking a street [1:13:31] **Council Member:** well and I think um you know that that is the way to do it because there is old infrastructure under there and we might as well do it right the first time I agree and then just to add the priority might be the sewer instead of the road condition that we will be doing that Road first because if we get a lot of infiltration in there we need to take care of it so it might it will include a road sometimes things will make that's that's gonna happen I'm gonna say I agree with what you're staying sane [1:14:13] **Jim Michalski (Mayor):** any further questions discussion or motion [1:14:23] **Council Member:** motion we accept the street CIP project estimate for eleven thousand seven hundred dollars [1:14:28] **Council Member:** I'll second that [1:14:31] **Jim Michalski (Mayor):** any further questions discussion all in favor say aye aye opposed motion carried under number seven reports and correspondence moving on to number eight committee and board meeting minutes you haven't closed a the Moose Lake power regular meeting minutes of July 17th under be the Moose Lake power special meeting minutes for July 6th number C is Moose Lake power special meeting minutes July 11th D the Moose Lake Fire District meeting minutes for August 16th and under a the Moose Lake Park and Rec meeting minutes for September 10th that's where your preview and any questions you have please bring them forward [1:15:32] **Ellissa Owens (City Administrator):** just to point one thing out on page 85 in the water and light meeting minutes I think it's just good to note that with as busy as both of them are Katie and Sally have been getting together weekly to discuss just different accounting things that that come up so I think it's great that they're working together and and have a have a good working relationship and hopefully we can have that continued [1:16:11] **Jim Michalski (Mayor):** thanks Katie yeah thank you Jim any other comments thank you moving down into announcements number nine we have the regular moves like city council meeting Wednesday October 10th at 4 p.m. right here the Moose Lake Economic Development Authority Wednesday October 10th at 12 p.m. at the city conference room moose lake water and light Commission regular meeting Tuesday September 18th 3 p.m. at the water in late office Moose Lake housing and redevelopment authority board October 8th 11 a.m. hillside Manor office Moose Lake area Fire District Tuesday October 9th 6:30 p.m. moon see response center Moose Lake Park board meeting Monday October 1st 6:30 p.m. right here and the library board meeting October 8th at 1:45 p.m. in the city conference room how'd I do Lois do I have motion to adjourn [1:17:23] **Council Member:** somewhat [1:17:25] **Council Member:** second second [1:17:26] **Jim Michalski (Mayor):** all in favor say aye aye opposed adjourned thank you