e [Music] [Music] [Music] welcome and good morning wial we'll call the  meeting to order at this time with us today is   Pastor Jeff Ganon of Chapel Hill United Methodist  Church to provide our invocation following that   invocation we'll have the Pledge of Allegiance and  we ask if you can to please stand for both Pastor Ganon let us pray we give you you thanks  and praise oh Lord Our God for the gift   for the beauty of this day that you have  made we pray that you would help us to   rejoice and to be glad in it we give thanks  for these elected officials who serve this   community with dedication with passion and  commitment we pray your blessing upon them   grant them the gift of wisdom as they make  decisions as they deliberate help them to   listen well help them to be responsible I and  not reactive help our city to be and become   all that you would desire finally we pray for  our world we pray for peace on Earth and Good   Will toward all for we offer this prayer in the  name that is above all names the Holy One Of God Amen Al the United States of America  and to the Republic for it stands one   nation under God indivisible  with liberty and justice for all thank you Pastor G before we begin I would  like to ask our Communications Department to   please come forward um to address the Cyber  incident um specifically to summarize how City   departments have been continuing  providing service uh at the current moment good morning uh thanks for the  chance to provide a brief update uh by   I'm Jim Jonas with the comm's Department  uh here at CMO office uh thanks for the   chance to provide a brief uh update on  the cyber security incident uh the IT   department continues to work as quickly and  thoroughly as possible to minimize the impact   of this incident on City residents we will  continue to share information on the progress   of getting systems back in operation  and encourage residents to find the   most current updates frequently ask questions  and other information about this incident at www.wichita.gov alert that's www.wichita.gov  alert alert a couple of uh important items   that are worth worth emphasizing for residents  regarding the incident there's no expected impact   on residents regarding fire Services witto fire  department has systems in place to Monitor and   respond to calls the witto police department has  implemented measures to mitigate the impact of   the incident and its core responsibilities  of ensuring Public Safety and providing   exceptional customer service remain the same water  service is secure and is functioning as normal   the city will not shut off water accounts during  this incident anyone having difficulty paying   their bill will not receive penalties or late  fees until the incident is resolved bills may   be paid via cash check or money order or by  coming to city hall or by mailing the payment   uh payments can also be made at retail outlets  like Walmart and Dylan's customers looking to set   up a new water account may do so by calling 316  265 130 zero or by coming to City Hall existing   auto pay payments are now functioning for those  customers who use it regarding Transit bus rides   will continue to be free during the incident  now I'm not going to go through the full list   of updates uh Department by department but we  recognize that residents interact with the city   in many ways so uh for answers to specific  questions regarding individual departments   we encourage residents to continue to visit  the online alert page page for the latest most   up-to-date information regarding city services  and Facilities we plan to provide a new set of   updates later today and we will work with uh Media  Partners in the community to help disseminate new   information and answers to resident concerns  uh as I've said the best resource uh for those   updates will be the city's website www.wichita.gov  alert we recognize and understand that this matter   has inconvenient in convenience residents and we  thank them for their patience as we work through   this incident thank you thank you Madame clerk  please call the first item approve the minutes   of the regular meeting of May 7th 2024 do  we have any changes or corrections to the minutes I see none I move that we approve  those minutes second Motion in a second   any further discussion I see  none Madame clerk please open the r motion passes 70 Madame clerk please call  the next item Awards and proclamations for   proclamations today we have Keeper of the Plains  day witcha facility management day national   tennis month and law week and for awards  we have the 2024 WSU mini MPA certificates may I please ask the staff of the mid-  America all Indian museum to please come forward good morning the proclamation reads the  city of witcha Kanas founded in 187   whereas The Keeper of the Plains is the  44t tall steel structure that stands at   the joining point of the big and little AR  Kansas rivers and whereas the sculpture was   created by Native American artist blackbear  bzen who was also a founding father of the mid   America all Indian Museum and donated the work  of art to the community and whereas The Keeper   of the Plains has become a prominent icon of the  witcha community and highly visited destination   for both with residents and visitors whereas  the sculpture was erected on May 18th 1974   to celebrate the United States Bicentennial and  2024 marks the 50th anniversary of the sculpture   keeping a watchful eye on the city of Witchita  now therefore be it resolved that I Lily woo   mayor of the city of Witchita Kansas along with  the Witchita city council to hereby Proclaim May   18th 2024 as Keeper of the Plains day in the  city of witcha and encourage all citizens to   visit The Keeper of the Plains and attend the  party of the people's celebration this upcoming Saturday good morning thank you mayor W city  council for this Proclamation uh we would love   to invite everyone who's watching and here  in the room today to the party of the people   this weekend uh for the rededication of The  Keeper of the Plains to our community black   baros and donated it to to witcha 50 years  ago and we're going to uh re-envision that   original uh dedication ceremony that we had  50 years ago and have a new celebration uh   this weekend the rededication ceremony  starts at 1 o'clock but we have events   and programming happening all day at the  mid America all India Museum from 8 a.m.   up until 9:00 P PM finishing Off With A really  lovely fireworks display uh to highlight this   icon in our community um but we hope to  see you this weekend thank you [Applause] thank you Lindsay and again we  invite you all to Saturday's big   event May I please ask the if ma  which CH chapter to please come forward good morning good morning good morning the proclamation reads the city of witto  Kansas founded in 1870 whereas initiated   in 2008 by global FM a world by conglomerate of  facility management professional organizations   and whereas World facility management day aims to  raise the profile of the FM profession anywhere   that facility management professionals  influence the health safety productivity   and well-being of people who utilize the built  environment and whereas since covid-19 arrived   in Witchita FMS whether government or private  sector improvised to keep our facilities open   and maintained a safe manner whereas we're  grateful for the influences the witch FMS   make on a daily basis to our infrastructure and  the safety of the witto worker and our economy   now therefore be it resolved that I Lily woo  mayor of the city of Witchita Kansas along with   the Witchita city council do hereby Proclaim  May 15th 2024 as Witchita facility management day thank you my name is Joel Elia and I'm  the North American director of facilities   for curo financial here in town and I'm  also the president of the local chapter of   the of ifma uh the international facility  management association and I just like to   thank the mayor and the city council for  having us here today um to celebrate our   profession and uh the U noteworthy men and  women um that work in our profession to keep   these facilities up and running and safe uh  for all employees um so thank you [Applause] thank you very much may please ask Carrie Morris   to come forward and anyone who's  a supporter of national tennis month thank you the proclamation reads the city of  witch talk Kansas founded in 1870 whereas   on May 21st 1881 the USA originally known as the  United States national lawn tennis Association   was founded in New York City New York to create  rules and standards for the emerging game of   lawn tennis and whereas the USA is a nonprofit  National governing body for tennis in the United   States and leads the promotion and growth of the  sport at every level of play from beginners to   professionals at the US Open and whereas the USA  is the largest tennis organization in the world   with over 550,000 members from every corner of  the country and whereas USA has declared the   month of May as national tennis month to encourage  players organizations facilities retailers tennis   manufacturers and more to promote local programs  and activities at parks and Facilities to Showcase   tennis and spread the word about the sport and  its benefits and to help players and non-players   alike find courts and play opportunities  in their communities now therefore be it   resolved that I Lily woo mayor of the city of  Witchita Kansas along with the Witchita city   council do hereby Proclaim may 20124 as national  tennis month in the city of wiah and encourage all   citizens to increase their accessibility of tennis  to contribute to making our community happier and healthier thank you so much uh mayor woo and  city council um I'm jiren Glazer with the United   States tennis Association we are actually the uh  National governing body of the sport of tennis and   um the United States tennis association's goal  is to create use the sport of tennis to create   healthy people and communities everywhere  it's also our goal to make tennis a sport   for everyone that can be played anywhere so we so  appreciate this Proclamation and we are um hosting   a lot of events throughout the month of May and  always um for everyone so um we appreciate this   and um we will be next presenting this at the  special Olympic State games so thank [Applause] you and what a great opportunity to go  from The Keeper of the PLS to the tennis   courts this Saturday can we please ask the  witch Bar Association to please come forward the proclamation reads the city of witto Kansas  founded in 1870 whereas our legal institutions and   systems of Justice depend on popular participation  and support to maintain legitimate Authority   and whereas Americans from all walks of life  public figures and private individuals alike   have reaffirmed in words and deeds our national  allegiance to the rule of law and whereas lawyers   and judges recognize that they bear a special  responsibility to Foster Public understanding   of Law and legal institutions and commitment  to the rule of law and whereas the American Bar   Association has designated 2024 law day theme  to be the voices of democracy and invites all   people of the United States to recognize that de  democracies the people Rule and for nearly 250   years Americans have expressed their political  views and wishes by speaking their minds and   voting in elections now therefore be it resolved  that I Lily woo mayor of the city of Witchita   Kansas along with the witto city council do hereby  proclaim the second week of May 2024 as all week   in the city of Witchita and encourage all citizens  to acknowledge the importance of our legal and   Judicial Systems with appropriate ceremonies  and activities to display the flag of the United   States of America and to join the members of  the bar and the bench in commemorating law week City Council Members mayor woo my name is  Scott Hill and I'm the president of the witch   bar associ Association on on behalf of the witch  toall Bar Association our board who joins me today   and our members across the city and Beyond thank  you for helping us celebrate law week this year's   law week theme voices in democracy recognizes  that in a democracy the people rule that holds   true at the national state and local level so  thank you for helping us recognize the rule of   law and the import importance of all of our voices  and upholding the rule of law thank you [Applause] at this time I would like to ask the city  of witchat employees as well as WSU staff   to come forward this is in recognition  of the 2024 WSU mini MPA certificates first I would like to congratulate to all the  city employees who took this opportunity for   further personal and educational development  um by being involved with the witch state   University's mini MPA this is again  an opportunity that employees of our   departments have every year and we appreciate  the partnership with witcha State University   uh regarding this program at this time  we would like to ask Dr Grow to take the podium um uh good morning m u all the council  members Mr Leighton and all your U management   team and all the citizens um my name is David  W I'm currently the interm director of the   Hugo World School of public affairs at witta State  University I'm also the region professor of Public   Finance and today I'm really very honored uh on  behalf of my uh faculty and staff together with my   colleague Dr Mar to celebrate the graduation our  2024 mini MPA program uh this accomplishment is   really a testment of their hard work dedication  and commit M I'll just give you a very small   example if you recall this um January uh it's our  first SN day happened to be our very first session   in Min MPA and that's a mandatory iners session  I was pleasantly surprised when I get into the   room I see most of them and of course all the city  employees uh in the room waiting for us to start   the session so that really shows their commitment  and each of them actually have the potential of   growth and passion to serve our community uh again  thank you very much and congratulations I also   would like to take this opportunity to share  a couple of good news of the uh school first   one is according to the US News 2024 uh World  Report ranking the Hugo World School of public   affairs was was ranked and assessed by the peer  institutions as the top 100 public Affair programs   and especially the U specialty in public budgeting  Finance we rank 27th so this is really a testment   to all the support all hard work of the faculty  and and students second one Mr Leon will know   that we will have a new director coming in June  um so and also uh we keep updating our curriculum   to catch up the current Trend so now we have a new  certificate called Urban policy and Innovation we   also work with school of Criminal Justice create  a new certificate of law enforcement and local   government management so I firmly believe this  connection between the academic and practice   and uh I hope and I'm looking forward to the  future collaboration with the city and once   again I want to uh say congratulations to all the  excellent students here thank you [Applause] all   good morning all uh my name is Dr Messi  omeri um assistant professor at the Hugo   World School of public affairs um I just want to  use this opportunity to say thank you mayor um   members city manager and um the citizens um we're  here to celebrate with the graduates um from the   mini MPA class of 2024 I want to say thank you  for your dedication it was a 16we program Friday   mornings from 8:00 a.m. to 11: and they showed up  every day and they gave their all to the program   so congratulations once again I'm going to be  calling out your name um once I call your name   I'll present the certificate to the mayor and the  mayor will hand over the certificate to you mayor please Dawn dermont Aon Moses Shayla Franklin Michael J Barett D crank Zina methord Shelly hot Christopher Lane and we also have Jan German here um but  she's not here today I will hand it over to   her supervisor thank you so much mayor Lou  let's give them all a round of applause feel for thank you again for all our guests who came  for the proclamations and awards and again   this is a an opport opportunity to remind uh  the community that you can also sign up for   proclamations on our website Madam clerk can you  please call the next item Edward S Lewis Community concerns good morning peace be with your councel I am chief Edward S Lewis of the Holy  Kingdom of Judah I am honored to have been   selected by my tribesmen to stand before this  Council and to deliver this momentous address   before this Council today is a remnant of the  royal Chieftains of the Holy Kingdom of Judah   the kingdom of Judah a Sovereign hebraic Nation  was situated in what is now known as West Africa   as early as May 1616 the human rights of tribesman  of our kingdom were violated by a confederation of   Bad actors who participated in human trafficking  which included colonial America the Captivity   excuse me the Captivity of our Tri brought  wealth to America at the physical emotional   and spiritual expense of Judit who were forced  unto this land forced into slavery and forced   into disparaging identities and cultures not our  own during the enslavement and genocide of our   tribesmen the sovereignty of our kingdom was  nearly eradicated however the Royal Sovereign   bloodline was preserved in 1865 as the American  Congress passed the 13th Amendment abolishing   slavery in the United States the first free and  Sovereign chiefess of Judah was born in America   chiefess Lucy vter in 1894 Chief this Lucy boore  Chief this Esther vter in 1937 Chief this Ester   voter bore chiefess aname Ry in 2016 chiefess  aname Ry anointed CW Lewis II chief of chiefs   of the Holy Kingdom of Judah according to our  traditional tribal beliefs Our God turned our   tribe over to captivity for 400 years this  400 years of masonic oppression ended in 2016   at the coronation of our chief of chiefs  the time of the Masonic galic beneficiary   over Judah has been fulfilled the Holy Kingdom  of Judah is a Peaceable nation that denounces   all forms of warfare and armed conflict the  Holy Kingdom of Judah will convene with local   state and federal government to implement laws  programs and mandates to re-educate rehabilitate   protect and restore the Holy Kingdom of Judah  and its dispersed tribes people peace be with [Applause] you madam clerk please call the next item celest  reset Jonah AR statue a gift of gratitude from orans France glasses good morning mayor woo and  City Council Members Celeste resette witcha native   and fourth generation Ken thank you Mercy for  allowing my husband Eric and I to represent our   great city of Witchita at the oron France Jean  De Arc Festival it was an honor and a privilege   Mercy Boku it was in oron I saw the bronze twin  of our Jonah hark statue but the oron statue has   shrapnel holes there is a memorial next to the  oron Statue honoring the US Armed Forces for   their sacrifice in World War II some of you may  not know why we have a sister city relationship   with oron France but but this is an important part  of our cultural history and if you have relatives   like I do that served in the armed forces then it  is a history we should remember so bear with me   while I explain our sister city with oron France  General Patton LED Armed Forces across Europe and   we are celebrating this year the 80th anniversary  of D-Day in Normandy that should touch all of our   hearts the Lura River was then a Supply route  for the enemy under attack by German sniper   fire the US Army 137th infantry from Kansas 35th  division crossed the river into the city of oron   and liberated it from Nazi occupation we became  sisters on that day with oron France and I speak   about this at different Community groups and have  pictures of the soldiers entering oron France and   the testimony of those infantrymen of what that  experience was like my father Vincent Bogart was   a young man living on a farm in keran Kansas when  he enlisted in the US Army Air Corp during World   War II he was a fighter pilot he trained other  pilots and was stationed in the illusion Islands   he represented Witchita at the JEA Arc Festival  in 1964 so again thank you Mary May woo because   now 60 years later I was allowed to represent  witta you touched my heart those infantry men are   remembered today in oron France I didn't realize  that but there is a memorial inside the cathedral   next to the White marble statue of Joon of Arc  recounting the soldiers bravery there is another   Memorial outside the hotel gross slot listing  this historic event next to the bronze statue   of Joon of Arc the twin we have at 223 South Maine  only theirs as I mentioned has shrap no holes from   World War II during the Jean De Arc Festival US  Army guards held the US flag and the band played   The Star Spangled Banner which we Rose to and sang  along with with tears in our eyes those can Kansas   infantry men are still celebrated they are still  honored when Eric Doug Miller and I walked in the   Jean De Arc parade the people of oron smiled and  called out bonjour USA America and shook our hands   it was to truly um a unique experience there is  a lesson of friendship we should be teaching all   of the USD 259 students visit Witchita greater  Witchita partnership Witchita Chamber of Commerce   and City Hall should be handing out brochures  about this Legacy to our visitors this is our   legac y of Bravery when we Rose to fight for our  friends across the ocean whose language we did   not understand but whose lives we fought for we  should be promoting this moment of History this   friendship to every visitor to Witchita so I  challenge you today I challenge you to walk   over to 223 South Main and read the plaque by  the bronze Jon ofar statue I challenge you to   go down into the base M of century 2 to see the  stone Jon of Arc statue down there neglected and   forgotten I challenge you to bring this Stone  statue up for permanent display in City Hall to   demonstrate your appreciation for the sacrifice  behind the gift of gratitude from the people of   oron to honor and remember the Kansas and wiah  men and women who served in World War II save   Century 2 adopted the Jon of AR flower beds and  Witchita area sister cities helps us care for   these flower beds so this is a relationship about  two cities and it means a lot to us this is our   history this is our friendship thank you again  mayor woo and city council for supporting this   friendship and allowing us to represent the  city of oron Mercy Boku and thank you from my heart thank you Celeste may I just ask  staff one question and as a followup   I'd like to know if there is  a the stone Jon of AR statue   and what it used to where it used to  be displayed and why it has not been displayed good morning uh Lindsay Baka  director of part and cultural Services   I'll attempt to answer the question uh  there there is the original uh statue   in the basement of Century 2 which is in  currently safely in storage it's annually   reviewed by our art conservator and got a  clean bill of health in its last review last   fall um we don't have a site located for permanent  installation but something that we're definitely exploring council member glasscock  thank you uh Celeste for being here   today I'm a history nerd and I didn't  know any of that so I'm very thankful   that you shared that information because  I learned something new today um would you   mind sending over your PowerPoint as well so  we can have more information about it thank you thank you I would love to see that council  member hois thank you mayor uh thank you celest   for being up here again today um dday is here  in three weeks I think it's June 6 I believe um okay um I didn't know if you had any  plans for a celebration on either of those days sure thank you for asking council member  hoisel like last year we're going to have   a celebration by the Jon ofar statue because  this is the 80th year that we liberated oron   France and we're working with Hayes which has  the Kansas Mery train uh France sent over 48   rail cars to each state of the United States  across the ocean filled with gifts Thanking us   for what we had done during World War II so  we're going to do a memorial in conjunction   with the mash sea train and um the celebration  because I tell you truly if you had walked in   the parade with me I I was just totally  overwhelmed at their hand shaking and   we had commemorative coins of Witchita that  we handed out at our event in April for the   roof and we didn't have enough they were gone in  like 5 minutes and it was just a joyous occasion   so in answer to your question in August yes  we're planning a celebration thank you for   asking all right yeah please uh let us know and  we'll make sure to uh push it as best as we can   thank you Madame clerk please call the next item  Cil strum tore her house down without permission my name is Cil drum I reside at 326 North wet  I'm outraged that the central is a crooked   organization and the Metropolitan planning is a  crooked organization they targeted me they tore   my house down I was not even there when they tore  it down they came in my house broke into my house   and destroyed it and they stole my property and  I am not happy I have a Neighbor Next Door that   has poison sumac growing in her yard and the  Metropolitan planning people won't even do   anything to her I was targeted Lily I was  targeted bad everywhere I went I was on   I was targeted I was on senica I was targeted I  was on Walnut I was targeted I was on West Douglas   Target him I am and now I'm on Walnut they they  made my daughter cry because she couldn't believe   it she said why why Mom did they tear our house  down our house was a Haven for children that are   in drug infected places and they tore it down  and I urge you to reprimand these people I have   talked to Brandon Johnson about it I am done I  am done they are not supposed to go into people's   houses that's called breaking and entering I  actually went to the police department about   it because Dave Andrew told me to he said well  if you don't think you know them call the police   on them and I did and I have proof at home that  they had no right to come in my house they took   pictures bers Plumbing was involved they had no  right to do that I urge you Lily woo for mayor   and the city council to help me get back at these  people they need to quit targeting me target the   people that are doing this stuff I'm done with  this community I've done stuff for the community   I have been a volunteer at Franklin Elementary uh  Allison West High Lawrence Mayberry I've done all   this stuff and all I've gotten is just hardship  and I also would like to charge the Central and   the Metropolitan planning for a motion damage  they did they put us homeless we were walking   as drinks that's not what our community is is  supposed to be a friendly Community but it's   not I've actually told my relatives don't come to  Witchita don't you'll be treated badly and I told   my friends don't come to witch toop you need  to get the central to quit being ruthless and   vultures they have been vultures they're crooked  the Metropolitan planning crooked you need to   investigate these people stop targeting innocent  people and anyway my contractor died and I   couldn't say to the Grave hey come on and do your  job but my house was South uh safe haven for drug   infected uh alcoholic infected and uh emotional  damage people I mean the police department bring   them to me I go what do you want I want you to  take care of these kids don't let this happen   to me again I can't take it anymore I've done it  I want restitution thank you oh I got a little   more minutes okay um like I said they're ruthless  crooked organizations they go after the innocent   but they go like I said my neighbor has poison  sumac in her yard and another neighbor hasn't fix   a shed and then another neighbor has not fixed  her roof so please do something about it thank you Madame clerk please call the next  item consent agenda items 1 through 20 are there any items to be  pulled council member Johnson   thanks mayor I'd like to pull number 11 please any other items see none I move to approve all consent  agenda items except for number 11 second Motion   in a second any further discussion  I see none Madame clerk please open the motion passes 70 council member Johnson thanks   mayor due to a personal conflict of  interest I have to abstain from this vote I have a motion to approve uh item number 11   second any further discussion  none Madam clerk please open the motion passes 60 with one abstention  Adam clerk please call the next item Board   of bids and contracts in witcha Airport  Authority Board of bids and contracts   dated May 13th 2024 morning mayor city council  Josh laber Department of Finance the board of   bids and contracts convened May 13th with the  following for engineering we have the water   distribution system storm water distribution  sanitary sewer Paving to serve the moing   plaza fourth edition for me Construction  Incorporated for an aggregate bid total of $34,320 this will be subject to approval of a  new engineer estimate and budget authorization   for group three we have the water and sanitary  sewer improvements on 135th Street West between 13   Street North and Central for Don linger and Suns  Construction Company Incorporated in the amount of 63169 we have the Calver and  Blue Lake to serve Blue Lake   first and second edition for Pearson  Construction LLC in the amount of 526,000 60 for purchasing we have the Brewer  Community Center renovation and   expansion for Martin K EB Construction Company  Incorporated for an aggregate bid total of 9,276 we have three 40,000 PB utility  trailers for Larry's Trails Trailer   and Sales Service LLC for an aggregate total of $83,200 gross vehicle weight restriction  Cab in chassis with 11t stake bed for   Don Hatton Chevrolet Incorporated  for an aggregate bid total of $ 64,8 and for airport we have the airport fuel  Farm improvements phase three for Kier civil   Corporation and the amount of 289,000 this is  how to become a vendor with the city of which   it's all these are open request for proposals out  on the street today I'd be happy to try to answer   your questions I recommend your approval uh vice  mayor Ballard mayor hi Josh um of course I have a   question on the very last one couple over it just  mentioned that there was no other bids received   correct can you speak to that sure uh we did  solicit the project to our registered vendors with   the city only one came back no others responded  um we can get you a detailed itemized list of   all the vendors submitted I mean um solicited  excuse me but uh no other bids were received and   can you just explain um how you know that that  would be a good bid if there was no other bids   received great question um we have an Engineers  estimate with our airport um the airport staff   and Engineering will review the project they'll  estimate the project and they'll detail in a   quantifiable figure what should be that number and  if the number Hits below it they'll accept it if   it's above it um like a few slides before we will  ask you to accept a new budget authorization and   a new um project um approval in this instance uh  it came below the engineers's estimate and do we   know why maybe it wasn't wasn't appealing to other  companies to bid I do not have on H off hand but   I can get you that okay I'm just curious thank you  y any further questions see none there a motion to approve so moved second motion and a second  any further discussion see none Madame clerk   please open the RO motion passes 70  Madame clerk please call the next item   2024 to 2028 Cultural Arts strategic plan good morning again mayor and Council Lindsay  Baka Arts and Cultural services with the city   manager's office um just to do a quick admin check  everyone received a copy of this Hefty document   uh that we're excited to present to you today um  just a brief overview of what uh what the division   of Arts and Cultural Services is responsible  for and kind of what we do uh day in and day   out is uh we manage operations and programs  at various cultural arts facilities as many   of which the city owns and operates uh we manage  the city's public art collection which is about   300 pieces strong we administer the cultural  funding program and manage agreements with uh   various cultural institutions and other partner  organizations uh and we provide staff support to   various boards and committies uh the diagram here  is our attempt at trying to provide a visual aid   of kind of the ins and outs of uh the service uh  that we provide to the community a little bit of   background on what brings us here today with our  new strategic plan uh is that our first strategic   plan uh for the city was uh in 1994 uh it was  later revised in 2008 and in 2013 uh received   a pretty sizable addendum uh that specifically  addresses our cultural funding program and has   been our operating uh policy for funding uh since  that was adopted in 2013 uh in 2022 we contracted   with people PMC uh to start a new planning  process it had been over a decade since we' had   any revisions or uh looked at what a new policy  could look like and proposed themes for the new   plan were presented to City Council in September  15th of 2023 uh and we were here a couple months   ago uh presenting the initial draft uh of the plan  to to city council followed by a state-of-the-arts   event that night where we distributed this plan or  the drafted plan to the public throughout the the   planning process of we had a lot of community  engagement opportunities uh we had a steering   committee of 14 community members uh we held eight  focus groups we had nine individual or small group   interviews that were very strategic interviews uh  we held a public information session and we had   a public survey in both English and Spanish that  had just shive 700 responses through the surveying   process uh we also uh did in-depth research  with other communities and followed Trends   in the industry and that was both staffed at  research as well as our uh contractors with ppmc   or Consultants with ppmc did a lot of research  uh and although it wasn't directly part of the   planning process uh at the same time we were doing  the plan we were also doing the Arts and economic   Prosperity study which uh had us working very  closely with about 80 organizations to survey   uh event attendees at various uh Arts events uh  to really track the economic impact the nonprofit   Arts sector has so although it wasn't directly  part of it we were very working very closely   with a lot of organizations and community  members uh that we could relay some of that   information into this planning process uh  following uh the presentation that we did   in February we solicited uh additional feedback  uh through various uh Community surveys we had   something up on Forum uh we sent out several  eblasts uh with survey information we held a   couple small group meetings uh and we really tried  to push the the drafted plan out to the community   to make sure that we could uh hear feedback on  any proposed edits that we would need need to   be made uh our partner the witch Arts Council  also held two uh independent listening sessions   for organizations involved in the cultural  funding program specifically and then our   friends at greater wi toop partnership held a work  session uh to really look at how we could activate   the plan as part of their talent and Community  engagement committee I one of the things that   we asked in the surveying process and really  throughout the planning process was we asked   our community what does a thriving Arts Community  look like for witcha um I do want to highlight   that most respondents felt that we had one so  that's great um but nearly all respondents said   that it could be improved or we could increase  um our efforts in a few different areas um a high   level themes that were were emerg from this  uh this question in particular was that our   community want's art experiences are accessible to  all uh we're a community where art is everywhere   and it's valued uh where our facilities are  maintained and abundant uh that we have an   adequate Performing Arts Center uh and that there  are more opportunities for young people and that   we have Equitable support for all art art forms  that last one's really uh key because our our   sector is not just music or dance or Visual Arts  or public art it's a very Dynamic sector and we   want to make sure that we have Equitable support  and engagement in all areas uh I think this a   question is an important one why do we need a new  strategic plan and if we think back to where we   were in 2008 the last time we had a strategic plan  our community specifically our Arts ecosystem has   changed significantly uh the last time we revised  our cultural funding program in 2013 with that   plan and denum uh we had less than half the amount  of Arts organizations that we do today uh so we   know our ecosystem has changed and we want to make  sure our new plan is reflective of the changing   in our community uh the creative sector was  greatly impacted as most sectors were by covid-19   specifically our performing art sectors is coming  back very slowly uh and the Arts mean business   obviously we were here a couple months ago with  our Strate or our arts and economic Prosperity   study results indicating that significant growth  rate that the Arts have had in growing our economy   um and then we also really wanted utilize the the  timing of of where we are right now to preserve   and celebrate wit to's Rich cultural heritage when  we think about projects like this chest Lewis uh   reflection Park that we've got under underway um  we have a lot of great things uh in the pipeline   that we really want to make sure we're preserving  and protecting our our Rich cultural heritage and   then in 2019 we passed um you all passed or your  predecessors ped a a per for art program that has   pivotal Investments being made in public art and  we just want to make sure that that's as strategic   and impactful as we can so our proposed mission  and vision for Arts and Cultural Services uh is   that we we uh our our mission is to ensure that  everyone has Equitable access to Cultural Arts   opportunities by activating and strengthening  the creative potential of our community and our   vision is that witcha is recognized as a community  where artistic expression is an integral part of   the city's success where Arts Thrive and where  cultural heritage is preserved and celebrated I   just want to take a moment to highlight our cover  art here of the Strategic plan uh which is artwork   by a local a young local uh artist Evan yazzy who  goes by the handle Graphics CD um Evan is a young   Native American artist who graduated from WSU last  summer with a degree uh in graphic design shortly   after he graduated uh he had a series of really  uh uh a lot of struggles his father passed away   his housing became unstable and he found himself  homeless um and he was bouncing around with with   trying to find a new his first job out of college  trying to secure housing really make his way into   the world um and he went through some struggling  time times um he obtained his first uh full-time   job as a graphic design designer here in witchta  last August uh and while his artwork speaks for   itself I think his story is really a Testament of  the fragility of being uh a professional artist in   the creative sector uh he is a very very talented  skill set he's a young artist he's he's trained   uh he's done everything right and still it's  really hard uh to exist within the ecosystem   so uh working with him on this cover was really  a wonderful experience but we really hope that   the work that we've put forward in this plan  makes sure that we have a healthy ecosystem   and a professional ecosystem so that artists like  Evan uh have a place to live and work and we don't   lose him to a bigger Market because he's really  a gifted and talented artist throughout the plan   we had various areas of focus that we hope have  been woven throughout the plan uh and those areas   of focus are ones that we presented to to city  council last fall when we are really showcasing   where the work was headed and uh these Focus  areas are to ensure that all residents have equal   opportunities to engage in Cultural Arts uh that  we address the needs of our city- owned Cultural   Arts facilities and I'll kind of add Assets in  there as well not just facilities uh to engage   strategically with historically underserved  populations that's something that we heard   throughout the planning process uh we wanted to  make sure that we're investing in and figuring out   ways to stimulate the creation of new Cultural  Arts opportunities and the stimulation of new   art in the community uh we want witcha to be  uniquely witcha we don't want to just always be   presenting The Works of the Canon um or what other  communities are doing we want uniquely witchta uh   work to be created and we really want to focus  in on identifying our anticipated Partners   uh we only had a few changes from the initial  draft a couple months ago uh that we hope have   clarified some questions that we received from the  community and From the Bench uh we added a brief   highlight section of what does the th thriving  Arts Community look like previously it was   uh listed in full in the appendix and it's  still there but we've highlighted out out   in the introduction section uh we reinforced  The Narrative regarding public and private   Partnerships and refine the definition of  Community Partners by listing all of our what   we currently call our cultural institutions and  that list is really long which is why we didn't   include it in the first draft but we've named  as many of the partners that we currently have   and anticipated Partners we've tried to name them  out very strategically as as best of our abilities   uh we also moved all funding related strategies  which there just two that we moved uh to goal two   objective one uh so that all funding related uh  efforts were under one one area um and and that   area is to increase funding sources and resources  available for the cultural arts and we added some   historical background information to the appendix  e funding structures uh just to Showcase how our   cultural institution program works and uh name  some known challenges and uh some potential   opportunities we see with that program moving  forward um and then not on this list as we had   a couple typos and grammar errors and some Oxford  commas um that we had changed as well but really   only these four major changes so our proposed uh  2024 to 2028 strategic plan uh has four goals I   won't read them right here because we'll go into  depth a little bit our first goal is to increase   the participation of residents specifically  those historically underserved and culturally   diverse in Cultural Arts we have a whole bunch of  strategies here but really two objectives uh the   first one being to increase by 10% per year each  zip code the number of underserved residents who   access Arts and Cultural opportunities within  our community and a handful of strategies uh   on how we hope to do that our second objective  here is to improve communication with residents   and build brand recognition for the division of  Arts and Cultural Services we're a little bit of   a niche division uh within the city that we work  across a lot of departments from Parks and W from   Public Works City manager's office we just want to  improve our communication efforts that's something   that we heard from from respondents of our various  engagement opportunities our second goal is to   strengthen the capacity of the division of Arts  and Cultural services in the community our first   objective here is to increase funding sources and  resources for the cultural arts and I want to be   very specific that we're not asking although I  would love to ask for a giant budget increase we   want to make sure that we're exploring all efforts  to uh utilize funding uh that's available from the   national Dom of Arts National n Humanities things  happening at the state we want to make sure that   we're looking at diversifying our our resources  available uh as we're a resource distributor to   the community and as we have services that we  provide as well uh so we want to make sure we   explore all the different funding opportunities  and we're not leaving any Stones unturned um   and specifically we do want to re revamp the  allocation structure for the cultural funding   program uh to really highlight the and support  growth creativity and out accountability in our   community our second objective here is to create  an efficient and effective workplace environment   for the division of Arts and Cultural Services  most of what we're doing in this plan or in the   proposed are things that we're already doing this  time just names it uh so making sure that we have   a clear uh way to uh address and streamline  our shared services across the city um and   increase our programmatic opportunities for  for Arts to exist everywhere not just within   our our division our third goal here this one's  a little meaty so bear with me uh is to increase   the impact of city- owned Cultural Arts assets and  Facilities our first objective here is to ensure   that all city-owned Cultural Arts facilities and  assets are a source of Community Pride and that   they're accessible to all uh we have a lot of uh  accessibility Safety and Security enhancements   that could be made throughout our facilities um  and we have a handful of short-term and long-term   maintenance needs that we would really like to  make sure that we have some plan plans for as   well as continue to grow and restore our public  art collection and make sure it's accessible   to the public our second objective here is to  increase the number of cultural arts facilities   and assets available to meet the community needs  so as we're able to uh to grow our list of uh   facilities available and then our third which is  really special to me is to establish witta is a   regional hub for the Arts we don't want to beia uh  the the country's best kept secret we want people   to know that when you come to witchta we have a  very vibrant Arts and Cultural Community uh and   we we would like to to share that news and we want  to make sure that we are leveraging witch to to uh   receive and be a a worthy applicant and recipient  of some major national accolades which currently   uh we it's not that we don't do that now but we  want to be very strategic in in helping support   our partner organizations go after some big Awards  and and accolades and then ultimately we want to   make sure that we're continuing with the Arts and  economic economic Prosperity study and leverage   Economic Development right here in witon and then  finally our fourth goal is to support efforts to   stimulate the creation of artwork and cultural  opportunities uh and we have one objective here   which is to partner which is what we do all day  long uh with organizations to increase the number   of paid professional opportunities for for artists  and arts organizations in the community uh and we   have several strateg strategies here but really  we want to look at our sector as professional   opportunities um and making sure that we're  building up that ecosystem so so artists like Evan   yazy have uh a career path that we can keep him  in the community um and so that's goal four and   and that's a very abrid version of this 80 page  document which is available on the city's website   at wi.gov Arts um but staff recommend uh their  approval of the 2024 2028 Cultural Arts strategic   plan and mayor if I may use a point of P Personal  Privilege just to acknowledge we have many uh   stakeholders in the room uh who gave us a lot of  feedback throughout this planning process so just   want to personally thank staff who are involved  in this project as well as our steering committee   and anyone that took a survey or participated uh  as we developed this document but thank you thank   you for that point of privilege Lindsay can I  see the folks who did participate by standing thank you very much for being engaged involved  and caring for the city of witan cultural arts so   thank you very much for being here today council  member ho Heisel thank you mayor uh thank you   Lindy I know this has been quite a task for you  over the past two or three years I think putting   this together um you hit a couple of points that  I I I do have a couple of follow-up questions um   namely your the goal two objective one um yeah  there we go funding source as we all know kind of   the the state the city's in and the upcoming years  as far as funding and whatnot um so what have we   looked at as far as public private Partnerships  to help increase I know you spoke about grants and   grant writing um what what does a grant writing  process look like for you right now um currently   myself and the two other administrators we have in  the who are specific to Arts and Cultural Services   we tackle opportunities as we see them so we've  written and received several National n of Arts   grants over the last two years we actually have  an announcement in a couple days where we can't   share it today of a grant that we'll be receiving  uh specifically related to our cultural funding   program uh so we want to make sure that we  have a clear pipeline through our state and   federal Partners on making sure that if there  are resources available that we can get them   to witcha So currently we just apply for them  independently we do have strong uh Partnerships   with the community found Foundation um and some  independent organizations who are doing great   work and we would love to leverage them we write  letters of support for those who are going after   grants themselves so whether it comes through the  city as long as it gets to the result of we have   a better Arts ecosystem we want to support it so I  hope that answers your question for the most part   um do you feel like um you're able to adequately  go after all the grants that you think we can and   have a shot at um to a certain extent yes um we  don't have dedicated grant writing with within   our division if that's the question but something  that uh the team we have is very skilled in in   writing grants throughout our career so we we  will pounce out the opportunities when they pop   up uh we would love to have additional support  there but we we also are are thankful to have   successfully applied for and received almost  every grant that we've applied for in the last   two years is there any um plans or desire to  work with uh the public private Partnerships   in order to apply for Grants like that and and  hopefully move a little bit more money our way   as well yeah absolutely we would love to do that  okay all right thank you thank you council member   Johnson thanks mayor thank you Lindsay um I just  want to say thank you to everybody that helped   out with this I think this is a uh great plan as  I was reading through it definitely steps in the   right direction um I support that I just want  to I guess for my colleagues say that I'm still   very much in support of the majority or all  of the 2% going for new art and I think that   we should have a CIP item for regular maintenance  of art that way we can continue to add to the art   uh in our community uh the maintenance could be  pretty costly so definitely supportive of that if   we need to revise the ordinance to state that  I'm definitely supportive um and also want to   pitch a project in District 3 Dr Ronald W Walters  Library um great new library would love to see see   more art in there especially given that he did so  much nationally um I think we could add to that   and beautify that space even more pitching that  project but I think this is a a great step and   when we look at the projects that were highlighted  from Chester i Lewis reflection Park which is   amazing and people still are excited about that uh  the artwork that people will soon see with the car   Brewer Center if we can duplicate that throughout  the city it it would be amazing so I think this is   a great work in the a step in the right direction  thank you council member glassock thank you mayor   and thank you Lindsay uh first off I saw some  pieces in this package that I've never seen before   so I learned uh new stuff about www's art so thank  you for that I do have a few questions um I know   that we've begun conversations with uh Partners  across the street well used to be across the   street um regarding uh mergers or consolidations  of different apartments does this plan allow for   a potential flexibility if we decide that  culture arts and services is an area that we   look to consolidate in the future yeah that that's  a great question um I think so is my short answer   depending on how that con consolidation comes  to be um I will say we work very closely with   the county in a lot of different efforts um assist  assistant County Manager uh Tim Kaufman actually   served on our steering committee for this project  um knowing that there were some conversations with   that um and not to put colleagues on the spot but  I know Adam Smith was at exploration places in the   room today uh and we were very closely with the  zoo in Partnership right now we have a a potential   partnership with the zoo in Cowtown to develop  a herd stock where uh we're breeding at at the   zoo for a herd stock to exist at cow toown so we  do a lot of collaboration already um doesn't need   to be formalized I don't know uh but we we think  that we can collaborate and work with the county   on however this body and and that body wish us to  do so okay thank you I appreciate that um going   back to the funding or the finance question was  page 25 in this packet it's objective 2.1 under   goal two um it's still up on the screen um the  explore current funding baselines and determine   the percentage increase just what do we mean by  the determine the percentage increase sure uh so   right now in terms of like our cultural funding  program specifically the grants that we put out   uh it's a portion of the mill Levy so it can  vary uh between 1.11 and 1.14 uh so we've had   a percentage increase uh since 200 when we started  the program uh and we would really like to assess   that to see are we meeting market rate have we are  we competitive with inflation rates um if you look   at the very back spreadsheet of the plan you can  kind of see a 10year overview of the plan uh and   we're looking at uh the cost of doing business  continues to rise as every sector knows uh so if   we assess the funding model that we have currently  uh is it holding us back are we with market rate   or where where should we be so right now it's just  assessing and we'll make recommendations and make   requests to St manager's office and the finance  department obviously there has to be funding   available to make increases um but something that  we want to assess the structure uh to to see are   we on are we on course or are we above course  or we below course and try to try to just stay   on track okay awesome and one last question I  promis in my last one um on object objective   3.2 I don't know if that was one of the slides or  not um I just have a question about the process   under strategy number one it says lead the  Adaptive reuse process of the former Central   Library building is that currently under  division of culture arts and Services I   know his former Library so it's your department  or how does that fit in with the goal of the   RFP out now um if it's supposed to be under your  jurisdiction already uh that's a great question   so currently I serve as Project Lead for that RFP  um that that's out and we've identified in that   process that we would like it to be retained as  something sort of cultural asset it's proximity   to Century 2 uh makes it a great Avenue for  something to be there uh we're uh quite a   ways into that process and really there's a lot of  facility needs that we have to come up with some   solutions for before we can make um some some  final motions or some final movement on what   happens with that building but just because it's  proximity to our major Performing Arts Arena and   Convention Center uh we want that we want to be  part of that conversation thank you appreciate it one question for you Lindsay I know we keep  talking about the maintenance of the art   from talking about the Jone of Arc um sculpture  itself can you talk about how money is currently   allocated for the maintenance of the current Arc  pieces we have because we have a plethora um and   then we obviously do want to continue thinking  about new but maintaining what we have is also   very critical uh can you talk about that yeah uh  it's a very kind of dynamic conversation uh I've   been on board about two and a half years right  when I started we issued uh a solic solicitation   for our public art manager who Jan Irwin is in the  room today is our first staff member dedicated to   public art uh in the year and a half she's been  on board she's done a complete asset uh assessment   of what do we have where is it how what's its  conditions so that's kind of our step one and is   it accessible to the community so we are getting  ready to launch um a a virtual platform so anyone   in the public can see what the public art is  what it what's its story um and where what its   condition is uh from there we've been working with  our contracted art conservator who gives us a kind   of a welfare check on our collection and gives us  a high priority list of Maintenance that needs to   be done uh so there's annual maintenance like  waxing bronze sculptures that we do uh but then   there are some big ticket items like Mina Bridge  which it's uh it is Art but it's also a functional   piece of art so how are we strategically going  after that is is that purely an an art maintenance   project or is it a bridge development project  so each work of art has its own unique story in   maintenance and care plan um right now we do  have a small amount in our general operating   budget for maintenance but really just covers  our conservator work and that annual kind of   cleaning of it it doesn't accommodate uh any major  projects uh so the design Council this past year   they allocate and recommend the 2% for our funding  and they can allocate a certain amount of that 2%   to go towards maintenance that's currently within  the ordinance uh and they've allocated for this   current year the maximum amount which I believe is  uh about $150,000 that can go towards maintenance   and that's out of the the the CIP funding we do  not have dedicated CIP funding for maintenance   itself of public art um $150,000 is a great chunk  of money to to do some good work but when you look   at some giant projects like Mina Bridge uh it  doesn't go very far so we're uh using everything   we have could we use more absolutely we know the  needs across the city financially are great uh so   we're mindful of what we can pull off and what we  even have capacity in terms of projects that we   can manage uh with our our the team that we have  available so hopefully that answers the question   I think it uh one more additional question I  think it uh combines both council member hoisel   and glasscock's comments about Partnerships so  the importance of I know um several nonprofit   organizations here in the community who just  care about the Arts um decide to do something   to whether it's uh the sister cities group that  adds flowers uh The Jone of Arc sculpture or other   organizations that try to help with beautifying  wiah and it does help how are you making sure   that these Partnerships um continue to thrive  and that we're looking not just internally but   also as you said grants from the outside of wiah  or Kansas to try to uh get money and resources   into which it talk that's a a great question um  up into this point our strategy has been what do   we have where where is it um what are the needs  of the collection uh now that we're wrapping that   project up uh to really do that full asset map uh  we would love to reach out to Community Partners   and perhaps anyone listening today uh of what a  potential partnership could look like we haven't   had the capacity unfortunately up until this  point to really look at those but we would like   to strategically look at each independent piece  if there's a major project what needs to be done   if there's a minor project is that something that  we can do with a local partner organization uh but   we would love to to seek out any Partnerships  um with anyone that's interested in this thank   you Lindsay I see no further questions for  staff we will now open it up for public comment good morning mayor woo and City Council  Members my name is Angela cassette um I live in   Witchita district one and I am the managing  director of Music Theater Witchita as one of   witch's largest Arts organizations Music Theater  wiah spends approximately 1.5 million of our $5   million annual budget paying local stage hands  actors musicians administrators technicians and   Educators to create art in our city we bring  about 50,000 plus patrons to downtown wiat   each summer and we pour dollars into the  local economy through use of witch based   companies for play bills mailings audio visual  equipment a long list I myself am a transplant   I moved here because of Arts opportunities in  Witchita what those of us who've moved here from   other cities tend to understand is that Witchita  punches above its weight in many ways nowhere is   that more obvious than in our arts and culture  sector at Music Theater Witchita and across our   city today I'm happy to ask you to support the new  proposed Cultural Arts plan I think our city arts   and culture staff and our new plan lays out  wonderful goals and leaves room for adjustment   as we learn and grow most importantly growing  and and stabilizing our arts and culture sector   is critical to reaching our community's  overall goals I've been thrilled to see   exciting developments like our coming biomedic  campus and psychiatric hospital for these to be   successful Witchita will really have to up its  game in recruiting and retaining Talent namely   in the medical academic and related fields  and in that effort V vibrant well supported   arts and culture is critical I know you all  recently received the presentation about the   Americans for the art study in wiat so you  already know that the Arts mean business   in Witchita our sector is responsible for $184  million annually in direct economic activity and   is a top 10 employer an industry with this impact  demands continued smart Strategic investment and   adopting this plan is the next step we can  all take together thank you for your time good morning mayor Wu and Council uh my name  is Terry Brooks I am the PBS Kansas director   of development and we were a recipient of the  Arts and cultures Grant last year and so I'm   basically here to say thank you for that uh mayor  you've been in our station you know we have a   children's education center back there and um we  were able with the money that we received from   the city we were able to uh install a discovery  station for markets so it's a life-size Market   where kids can come in and play and shop and  pretend they're buying food and preparing food   and setting the table for each other and it's just  very fun to watch them grow and learn to be little   entrepreneurs and learn about nutrition about  food and about just just safe safety of handling   food we also were in the process of adding an  aviation station so of course Aviation and and   the importance of it to Whichita is important  to us so we have a elevation table started and   that kids can come in and play and become their  own little pilot so um I just wanted to thank   you for that and and thank you for supporting  the uh koshner Garvey education center we have   many plans for it in the future if you have time  we're open every Monday through Friday 10: to 4:   there's no fee there's no barrier to entry um  all ZIP codes of any Financial stability or   instability can visit our station absolutely and  we cater to Kids 2 to 10 that's PBS's sweet spot   if you guys watch channel 8 you know that's kind  of our our our kids sweet spot and we encourage   everyone to come in enjoy the station we are  Community uh we're a community station we're   open our doors are open every day for uh not  just the kids center but also to come in and   tour the station come in and see what's what's  happening at PBS Kansas and all the exciting and   local community things that we are kneee in every  single day so thank you again for the grant this   year we appreciate it you guys and I want to close  with our mission statements because our mission   statement is so in alignment with yours um and I'm  proud of that fact we enrich our community with   quality Arts cultural and educational programs  and services that contribute to lifelong learning   thank you again for the time today I appreciate  being here thank you council member thank you   mayor uh ma'am I did have one uh quick question  have you been in contact cont with uh Ben C out   at the aviation museum we have yes okay y he  has a young aviators program that they're kind   of getting along and seems like there's some some  room to there's a lot of crossover there in fact   our one of our documentaries which was on the  aviation and wiah plays throughout their uh their   their Center too so they're we're good partners  with them thank thank you I appreciate that good morning uh thank you so much for the  opportunity to speak mayor woo council members   my name is Kate vansteen house and I um am a  Witchita resident in District 1 um I have been   in Witchita for 14 years and in that time have  had the great pleasure to partner with serve on   boards for uh co-founded an Arts organization that  just celebrated 10 years uh and now I serve as the   assistant director for the Kansas Arts commission  within the Department of Commerce um but I'm here   today just as a as a citizen as an artist as a  supporter of the Arts um I support this plan it is   incredibly thoughtful it encompasses the breadth  of cultural Network cultural networks already at   play in our community um and it outlines on-ramps  and new access points so that new opportunities   can have lasting impact um the way I think about  Arts andure culture especially my experience in   Witchita with arts and culture is that each of  our lives are really a vend diagram of different   spheres of culture so I personally am a part of  a culture that spends lately Saturday afternoons   watching YMCA little kids soccer games and I'm a  part of a culture that likes to explore on Final   Fridays First Fridays whatever there's lots to  explore um Shocker basketball games definitely a   part of that culture um where those cultures where  those spheres overlap that's the connective tissue   of the culture of our community um and that that's  what arts and culture is all about it connects   us and it creates a ripple effect um the people  working to keep those different cultures thriving   they are working they are tired they are in the  thick of it right and they just want to do more   they're excited they're passionate um plans this  plan plans like this are really necessary because   those individuals need the kind of coordination  and strategy that the plan provides um they can't   work as islands and they shouldn't need to um  yeah we all just want to do more it takes that   kind of care and coordination and I'm thankful  that our city has a strong foundation for the   Arts when my husband and I moved here it was  one of of the things that struck me instantly   like oh my gosh there's a lot happening here  and there are a ton of opportunities um the   percent for art program is Forward Thinking  the public art program is responsive and um   as Lindsay said you know pushing itself to do  better which I think is amazing pushing itself   to do more and arts organizations have benefited  from the cultural funding program for decades so   all of these things are wonderful but they can't  just be boxes that we check they can't just sit   as existing programs again it takes strategy  to really utilize them um the 1480 million   that the that the economic impact survey talks  about that that's a fun number to throw around   and and I'm all for it um those figures um are  demonstrate the the impact we have to make sure   through plans like this that those figures are  don't happen on the backs of artists and cultur   workers who are like I said before really in  the thick of it um so I'm excited for this   plan I encourage you to pass this plan um as  the largest city in the state it makes sense   for witw to be a leader in supporting and really  celebrating culture and this plan is significant   it's an important push to put witcha on  a path to continue to thrive thank you more progress to come over the next couple of  years and I I felt that a lot of the progress   we've been able to make as an organization was  rooted in a a significant strategic planning   exercise that we did in in 2021 and um Lindsay  talked you through the process behind the plan   that's in front of you today and I think it was  a really fantastic exercise actually the amount   of um public input that that is on this plan  is very significant I personally appreciate   ated the listening sessions that were organized  around the draft plan that was an opportunity to   sit and give some um detailed feedback on on the  draft and I really appreciate the Arts Council for   facilitating that and for the um the improvements  that were made to the plan as part of that process   so um overall I think it's an exciting time for  the arts and culture in witchar and sometimes in   communities the plan that's just align with timing  leadership talent and I I really feel that coming   together in which it are right now and part of  the feeling that the Arts Community has right   now I'd like you to know is that um we feel that  you as a council um a strong supporters of what   we all stand for and represent we see you coming  to our events and it's deeply appreciated when   you participate in our organizations in our events  on our boards thank you council member Johnson for   your service on the Exploration Place board and  I know you all help lots of other organizations   um so a lot of my confidence about the plan is  coming from um the knowledge that that you sort   of understand what it what it means to our  community um and finally I'd like to thank   Jesse and Lindsay um for the role that they  played as your staff members in creating this   plan um that economic impact that that's in the  plan is really foundational um and it took a ton   of work over a long period of time to to gather  that data everywhere I went for about 18 months   either Jesse or Lindsay was there Gathering the  data and and I think it's extremely powerful and   and is foundational for what we're going to  be for building a case of public support for   the Arts so I like to like to thank you for that  and um hope hope you approve the plan thank you good morning nice to see you all thank you for  this my name is Anne Garvey I think many of you   know that I am a diligent and engaged U member  of witas community which I have been since I   returned here having been away for several  decades and I recognize ized immediately   coming here that Witchita is an art community I  helped form um an organization it's not it's a   very loose organization called Arts Forum which  thankfully Lindsay and Jesse COA Lindsay Baka   has taken on uh managing we meet monthly there  are 70 institutions and organizations which we   meet on an informal basis just to communicate and  share what's going on in our Arts Community let   me tell you I think that this wonderful survey  and study that was done by Americans for the   art is only about 50% of the reality there are  they did not take everything into account they   don't take private galleries teachers students of  art don't forget that dance music is part of our   art and that's not always measured in surveys  which said but it was exhaustive in terms of   the institutions which are represented I just  want to say that our city is vibrant with art   I'm exhausted I go to nine performances or  27 in a week and it's hard to keep up with   all that goes on I want to show my support to our  artists this is what makes our city the rich city   that it is and it invites guests and it invites  as we've heard today people to that it invites   people to move here that's what people look for  for is the culture and the art and the the wealth   in its Arts when it chooses to come when someone  chooses to come here but I want to thank you for   considering this and I look forward to doing  more work with you in the future and thank you hopefully last but not least uh good morning  mayor woo members of the council uh my name is   Greg kite uh I'm a local attorney I'm president  of the historic preservation Alliance of witton   cedrick County Treasurer of the save Century 2  committee uh my law office address is 230 North   Market uh let me tell you it's a pleasure to be  here um thank you for the opportunity to speak   about this 2024 2028 Cultural Arts strategic plan  uh I like everyone else am very appreciative of   Lindsay's presentation and the hard work that's  been done they did a fabulous job I would however   like to uh begin my comments by directing your  attention to Pages 31 33 and 34 of the Strategic   plan as they relate to in particular Century 2 and  I don't know I probably don't have the electronic   wherewithal with the folks here to have them pull  that up so but maybe you've got copies there that   you can look at anyway let me begin with uh  page 30 33 under notable findings Cultural   Arts consumers and it states there very clearly  of all witch all Cultural Arts institutions spaces   events and services respondents were most engaged  with Botanica the witto art museum and none other   than Century 2 on page four excuse me page 34  the following page under findings Cultural Arts   engagement respondents were asked to identify  which witto cultural arts institutions spaces   events and services they have participated in  or engaged with respondents were most engaged   with Botanica the witch to Art Museum and again  Century 2 let me pull back then on to page 31   uh subsection number nine listed there uh topic  is increase facility access and it states the   desire for a new Performing Arts Center was  a recurring theme performance groups need a   large space with updated technology to perform  in Witchita now in my humble reading that's a   little bit in contrast to what the findings were  in the cultural arts consumers and Cultural Arts   engagement sections so I want to address that  the need for a new Performing Arts Center and   an updated technology to per for performances here  in Witchita so I'd like to address those suggested   improvements to Century 2 address soundproofing  and isolation between spaces update equipment   and Technology reconfigure loading dock access  increase backstage space improve dressing rooms   upgrade fire alarms those suggestions are all  very feasible and it reminds me of the comments   made by Bill Warren back on April 18th that our  roof completion celebration uh where I'd like   to paraphrase some of his thoughts uh he had of  course as you know engineers and contractors of   his perform a fairly detailed evaluation of  century 2 and what he came up with was what   he called a 20 cent per a dollar comparison or  ratio so you might wonder well what does that   mean and so did I and what Bill indicated was  that for every 20 cents spent on Century Two   it would take a dollar to build a performing  new Performing Arts Center that's comparable   for example if the city of Witchita was to spend  $50 million to operate and upgrade Century 2 it   would take $250 million to build a new Performing  Arts Center in other words five times the cost to   build a new Performing Arts Center that upgrade  and maintain Century 2 you know the production   of Hamilton came and everyone thought oh my gosh  it'll never be able to be done in Century 2 but   it was and it was a tremendous success and I  think that pulled away a lot of detractors the   one bonus that we have at Century 2 of course is  the space and capabilities for costume and set   design and construction at centry 2 is second to  none so much so that sets and scenes are rented   to other production companies as part of the  rental division of Music Theater witcha so in   conclusion my humble opinion uh is that a new  Performing Arts Center is not supported by the   facts and more importantly not by the cost I would  certainly entertain any questions you all might have okay thank you mayor good morning again celester said I was  hoping Doug would be here today he had a gift   for you mayor woo but that will come later  okay um Cultural Arts I'm glad to see this   strategic plan too I've enjoyed getting to know  Lindsay um I agree with um Annie Garvey it's the   lifeblood of a city during my finance career I  lived in two major cities that were completely   different than Witchita Atlanta Georgia which had  a stimulating Arts Center they had the High Museum   pedmont Park uh vibrant big um amazing City  with cultural arts as a high priority I also   lived in Columbus Indiana which is smaller than  Witchita but it has unique architecture because   cumin manufacturing thought it was important to  draw Engineers from across the world so you had   Architects that had designed the arch of St  Louis and various architectural well-known   um Architects and tourists came from all over the  world to Columbus Indiana just to see the amazing   architecture of this tiny little town it was lined  with beautiful flowers beautiful flower beds and   they took care of their little city and tourism  brought in millions of dollars so I look at a   and I see room for improvement I don't mean to  be critical but I I see room for improvement in   this plan because one thing that stands out to  me about the art in this city is the state of   our facilities which is a goal you brought that  up here here we have one building in which da   that's been given the National American Institute  award for design and that's the brutalist public   library it's amazing that we have that structure  and I'm part of the RFP process to get inside I   hope we get inside with our five nonprofits  because we'd like to use the space but it's   in a state of disrepair the roof is leaking the  basement flooded and if you've walk through it   you've seen the tiles falling down in the mold  I mean it's it's deplorable but it's the only   building in Kansas that's been honored with that  award so we absolutely first and foremost must   take care of our public buildings I'm so thrilled  to see the new roof on Century 2 I don't know if   you're aware but we had a speaker come from North  Carolina George smart he's an expert on modernist   architecture and it was a great event that we put  on free for the public now here's where I'd like   to see a little bit more collaboration I don't  think visit witto publicized this free event   at all nothing I don't think they talked about  it I don't think they publicized it and yet we   put it on for the public so theyd learn about  the amazing architecture we have in witto we   had a group of Architects that I organized a tour  for we went to see the Frank Lloyd Wright Corbin   Educational Center building at WSU we went to see  the Frank Lloyd Wright Allen house in College Hill   Neighborhood we went to see the Bo Arts Carnegie  Library that Fidelity Bank has spent 36 million to   renovate and it's a jewel we've got the proud foot  and bird cway County Historic Museum so we did a   tour and we ended up at the brutalist library if  we would only publicize the unique architecture   we have in Witchita and the amazing public art we  have in Witchita we can could help I see ways to   generate more tourism revenue and you could piggy  bank on the volunteers and the local experts we   use when we have these public forums um another  thing I didn't see in the report and I don't   mean to be critical but where is a price Woodard  Park he was our first black mayor of Witchita we   cleaned up that Park we got lows to donate money  and flowers councilwoman Maggie Balor bless your   heart you were there to help us plant some of  those a th000 plant we should be honoring our   public parks as part of our historic Legacy and  I'm puzzling why we sort of cherry-pick the ones   we honor the price Woodard Park is an amazing Park  the Jon of AR statue is a gift of gratitude that   recognizes Kansas and W and Witchita bravery so  I would say bring that statue out of the basement   put it in City Hall and let's do it we can to  work with these nonprofits to generate further   tourism Revenue the last thing I want to say  because I don't mean to take a lot of your time   and I know it's a long agenda today for people  who are waiting on other items is on funding I'm   an accountant so bear with me the hotel guest  tax was created to fund tourism maintenance of   century 2 and cultural activities so please don't  divert funds anymore to private developers like   Jim Cork's waterwalk Fair filled in that was  4 million pulled out of the cultural funds and   visit Witchita sitting on $4 million in savings  why are they taking our cultural money to sit   on $4 million in savings if you divided that $4  million up with all of the non-funded nonprofits   listed on page 73 they would get $160,000 a piece  to help them with their cultural objectives so my   most pressing question to you is why is  visit witcha taking money to sit on and hold any questions thank  you for your time vice mayor Balor s thank you mayor um  Bob I know we talked about   this last week but could you give  an update on the roof of the public library or Lindsay sorry or anybody looking at my Public Works  friends in the room uh the roof at the former   Central Public Library is slated to be completely  redone this year I'm looking at Aaron Henning who   noding with public works so it is in  the in the process for this year to   be done regardless of what the occupancy  looks like okay perfect thank you um and   also Bob can you speak at all to the money  for visit witch talk that they're sitting on we've had multiple discussions with them  over the last probably 18 months since as   issues come up they do have plans for the use  of those funds uh they are when they adopted   to their budget uh they program those funds  um for additional Sports promotion and other   marketing activities um it is something  that we watch because we don't want them   to get too significant of fund balance but we  want them to be able to be flexible and to be   able to meet their programming needs and I  think they've been pretty aggressive uh in   re say in the last year or two especially  when it comes to Sports Marketing thank you council member GL I'll  withhold it we can continue public comment good morning mayor good morning Council  Twilight Purity uh I live in pocal club uh   District 1 and Lindsay what a great plan I honor  your work and time and effort that went into that   and I kind of owe you an apology because I'm  coming to this late but in the future I want to   be more involved early on right I just retired in  October so now I have time right but my comments   really are um kind of business related and it's  about the objectives and on a strategic strategic   plan objectives need to be clear and measurable  and I think there there's opportunities perhaps   in the future um and perhaps when there's updates  on how this plan is being implemented that you can   include some measurable items um and you could be  rewarded by that because when you exceed things   you know there's so much to celebrate um objective  1.1 was increase by 10% per year in each zip code   the number of underserved residents who access  Arts and Cultural opportunities well you would   want to know you know what that number is per  zip code you know what your Baseline is and then   where you want to get to and when they exceed it  that's so much to celebrate um and then a little   further down on uh 2.1 um apply for and receive  more grants I mean I'm just giving a couple of   examples here but with the grants you know what  is the Baseline how many do you have what's the   dollar amount and then when you exceed that  which I know you will there will be so much   to celebrate um and I'll just end this just real  quickly because I think I've made my point right   uh what you hear from me almost every time I  get up here you can't manage what you don't   measure so including you know solid measurements  here um this will just give you opportunities   to see how far you're coming and then perhaps  where the challenges are thanks for your time I see no further public comments so we will close  public comment at this time and bring it back to   the bench beginning with council member tutle  thank you thank you very much I didn't have   questions so I held my comments till the end and  may be a little redundant but I'm going to take   the opportunity because I don't think we can say  it enough thank you Lindsay um thank you Lindsay   and your awesome team um have the opportunity to  work significantly with you through some of my   efforts and things that I champion and it's just  a pleasure you truly are an asset to our community   um also thank you to the all the artists in our  community both Visual and Performing and all of   the Arts supporters I say I'm an avid supporter  of the Arts because I have absolutely no Talent   of my own so anyone who will share their talent  with me I'm deeply grateful um I'm a proud member   of the Arts Council Bard I'm also a proud member  of the city arts board Advisory board so just have   an opportunity to engage with lots of folks who  are very passionate about this issue as I am um   the A6 we can't mention it enough $184 million  impact almost 3,000 jobs just a real significant   part of our community and our culture and when  Randy Cohen from the American for the Arts came   and we had our state ofth arts and art Arts means  business probably one of the best two days since   I've been on Council in the last five and a half  years I absolutely enjoyed every single minute of   it and I just want to really thank you Lindsay  and team and the whole steering committee for   engaging the community in the plan um while the  plan can always have um tweaks and always get a   little better and I appreciate your comments  and I agree from being a past grant writer   but really this is a great place to start and  just an opportunity for us to continue to move   the conversation forward um the mission of the  witch do city of witch dos to be an exceptionally   well-run City one of the pillars is to provide  conditions for living well and I believe this   plan will help to do that so with that I will  incredibly supportive and enthusiastic of not   only voting for this plan but I commit to being  part of making sure that it comes to success thank you council member glas do you just want  to address one quick item regarding the   Deferred maintenance concern I think that  was expressed by some of the speakers because   that's probably my biggest concern we talk  about a lot of issues up here as well I do   feel comfortable under goal three objective  3.1 where it says addressing shortterm term   and long-term maintenance needs it's cultural  facilities throughout an annual plan and then   in addition develop best practices for major  system repairs and Capital Improvements that   benefit all aspects of cultural institution  facilities and so I think as long as we lean   on maintaining our current facilities  and building upon what we have and then   councilman Johnson said maybe looking at  Future ways to expand as well um but I am   comfortable with Goal three objective 3.1 that  fulfills um the requests for um capitalization council member John stun thank you mayor  Twilight I agree with you you can't manage   what you measure and I like to keep score I  I would encourage that through future plans   to have hard numbers I like 10% is great  but where do you start from where do you   want to go so I would encourage that so  we can actually measure the outcome so   thank you very much for your hard work  and uh I will fully support it thank you I see no further comments from the bench would  council member Tuttle like to move I would thank   you for that opportunity I truly appreciate  it um I would move I would enthusiastically   move that the city council approve the  2024 through 2028 cultural plan second   Motion in a second any further discussion  I see none Madam clerk please open the r motion passes [Applause] 70 Madam clerk please call the next item 20124  to 2028 Consolidated plan 2024 to 2025 annual   action plan plan analysis of impediments to fair  housing choice and citizen part participation plan it's kind of a mouthful isn't it  uh good morning uh mayor woo and city   council members uh thank you for having  us today uh my name is Ryan Tyrie I am a   management analyst uh with the Housing and  Community Services Department for the city   and I'm joined today by um Logan Bradshaw  who is our assistant Department director   and uh Erica fan brro and Leandra Wells who are  with wfn Consulting and we're here to talk about   the four um uh the four plans that are on your  screen right now these four plans are an integral   part of our Community Development Division and  we do receive these funds uh from HUD um these   funds are used to uh create uh strong sustainable  uh inclusive communities and affordable housing and before we got too uh deep in in the weeds  here kind of wanted to give uh a quick rundown   of the two programs that or the two plans that  we're going to spend a big bulk of the time   uh this morning discussing the first being the  Consolidated plan um as a recipients of Federal   grant funds U the city is required by Hud uh to  submit or to produce a five-year uh strategic plan   otherwise known as the Consolidated plan um this  plan is used to identify Y Community Development   affordable housing homeless needs and priorities  of the city uh within the context of the current   market conditions and like the Consolidated  plan or the Consolidated plan is a Five-Year   Plan um the action the annual action plan is just  like it says um every single year uh we have to   um submit um what's called the annual action  plan to HUD um this plan um details projects   and activities that are um proposed to meet the  Strategic needs and goals that are identified   in the Consolidated plan so it has a tie back  to uh the Consolidated plan that go hand inand   there uh these plans uh the these plans serve  as uh the application for funding uh for the   federal entitlement programs that are listed  out here and I think we say it every time we   come but we do live in a world of acronyms um so  for Community Development block grant um we'll be   referring to that as cdbg and for home investment  Partnerships program uh we'll be calling that at   home and for E emergency Solutions Grant we'll  be referring to that as ESG throughout this uh presentation and because uh the con Consolidated  planning process is a very complex one um it was   decided that we would um hire a consultant to help  um kind of lead that lead that uh um process for   the preparation and submission um we uh and  this this was kind of a new thing thing for   our department it's not uncommon um throughout  the country for other cities that receive these   these fundings to hire a consultant um and so  back in July of 23 um wfn Consulting was chosen   to lead uh the development of the 24 uh to 28  should say 28 Consolidated plan um and they're   actually here with us today and it's good to see  them in person today um usually we're talking to   them through Zoom or team so um but they came  in yesterday um for this for this meeting and   I'm going to go ahead and uh ask Erica to come  on up and she'll um walk through um some more   of the [Music] presentation good morning um  like Brian said I'm Erica fan brro I'm with   wfn Consulting um our firm just a little bit of  background on our firm uh we've been existence   over 40 years um we started way back in 1981 um  and uh really was put in place to manage the grant   sta uh Ryan just spoke about um primarily starting  with the cdbg grant so we've been doing that for   over 40 years I haven't personally been doing that  for 40 years I've been doing it for uh this makes   my 14th year and I have Leandra Wills here with me  today um she makes nine years uh this year so um   we have a lot of experience working nationally  with uh other communities communities that are   larger communities that are significantly smaller  um but the process is still the same um no matter   how many people you have the process Remains  the Same and um we're just excited to um learn   so much about wiah um and attending all of the  the DB meetings um Council meetings um it's been   really interesting to learn about all of the great  and wonderful things that are going on and um we   are are happy to have assisted you in preparing  the plans that we're going to talk about today   so um to the next slide right now we're in what  we call phase three we kind of attack our Pro   our uh this process in three distinct phases so  you'll see phase one phase two and phase three   um and we're going to get into more detail about  those I won't go into to it too much here on this   slide um but we're in phase three right now which  is called the public comment period all right so   phase one um during that time what we do is get a  lot of community feedback Community input on what   the needs are in the community and um throughout  that process um started back in uh July of 2023   um when we were hired and then all the way through  November of 20 um 24 now this is this is this is   uh November of 20123 I'm sorry um so we engaged  all of the dabs during that time um we conducted   Community needs survey um I believe Witchita got  nearly 400 surveys um completed which was really   phenomenal um input um we met with the Continuum  of Care Administration and member meetings um we   held General and public stakeholder meetings um  those were both virtual and in person and we got a   lot of good feedback from the community um lots of  uh nonprofit uh providers were at those meetings   and then we had a good good bit of the general  population that showed up to provide feedback   on what the needs are um in the city um we visited  with um residents at the uh neighborhood Resource   Centers so we did some just drop-ins at those  facilities to talk to people as they're kind of   going about their day uh we consulted one-on-one  with um at large stakeholders so um met with for   for-profit and nonprofit developers um when as it  relates to housing um and then we also presented   at the uh Council Workshop back in October um I  know some of you were not on council at that time   but we did U make a presentation um kind of giving  some preliminary um survey results and things like   that um back in October um one of the things that  we heard during process um pretty loud and clear   almost every single person that we talked to um  stated that homelessness was a big issue um in   wiah um I cannot underscore the importance of that  um enough um it was kind of unanimous um with that   and then second to homelessness which they kind of  go hand inand was affordable housing so you know   they kind of work um in concert together so that's  um what you'll see in the plan um that we've put   forth um kind of a good focus on those um sorts of  uh projects and activities that can address those   so much on um transportation you have a really  good Transit department and to my understanding   they're working on um addressing some of those  issues so this plan doesn't really focus as much   on that transport a uh component okay so then  in phase two um we gathered all of that data   that we got in phase one and then we came back um  to our respective offices and uh really got into   the weeds of things so we're looking at the  quantitative d uh data so that would be Chaz   data that's American Community survey so all of  this is based on census data so we look at those   things see how they're lining up with what we're  hearing in the community and a lot of that stuff   lines up um pretty perfectly um so we looked  at some qualitative data so the consultation   feedback the needs assessment the survey results  and uh from that we pull those things together   to identify some priorities and we'll talk about  those um in a few slides um and then prepare those   first drafts of the documents um which is what's  available right now what we are um seeking comment   on today okay so right now where we are is phase  three um we're in public comment period so um H   requires us to do at least 30 days public comment  period um and we we are doing that um what we have   done during this 30-day time frame is re-engaged  all of the district advisory boards so we've come   back out to say hey did we get it right here are  the plans here are the priorities um how do you   feel about those um we've held some general  and public stakeholder meetings um sessions   so some of those have been imperson one being  yesterday and then we had uh two virtual meetings   um a couple of weeks ago um we presented at the  Civic in engagement Academy and then the public   forum um at the advanced Library which was the  yesterday and then um today we'll have that public hearing okay all right so this um cycle here is  just really a cycle of how the grants work um   kind of in six distinct phases and you'll see that  middle portion um it's integral to everything that   we do um seeking citizen uh participation and uh  consultation so that's a really important part   of the process um really from start to finish  um so we' we've done one through four which   is determining no's needs setting priorities  um looking at the resources and then setting   those goals so we're we're complete with all of  that where we are right now we are just at the   precipice of submitting these plans to HUD for  um approval so what will need to happen before   that is Council will have to uh give your  approval and then we'll get those documents   submitted to HUD and uh they'll have a few  few weeks to review and um approve the plan   uh once those plans are approved the the city's  program year starts July 1st um of this year um   HUD was a a little bit tardy and getting our final  allocations to us um so uh hopefully they'll get   those plans approved pretty close to that July  one date um we'll cross our fingers for that   um and then once once the plans are approved  then it kind of goes back to Logan and her   team to really get those programs implemented so  that would be you know from the work of the city   from work of you know the many sub recipients  that you work with and all of that to really   Implement those programs and get um you know  Services out to the folks that need it uh once   the programs are active and running each year the  city has to prepare a u document called a caper   for short H likes acronyms um that stands for a  Consolidated annual performance evaluation report   so every year um Logan and her team they'll have  to uh complete uh that report um and that usually   happens um in September so for this particular  plan they'll report out in September of 2025 okay   and um in addition to the two documents that  Ryan talked about earlier um we also completed an   analysis of impediments to fair housing choice so  this is a document that's required by Hud um it's   normally completed um during this Consolidated  planning process um and so as a recipient of   Federal grant funds the city is required  to produce this document to study uh local   barriers regarding fair housing um and the actions  that the community can take to um improve access   to Equitable housing uh for all all people all  right and so what the city must do to address the   impediments that were found is promote fair  housing uh for all protected classes um to   provide opportunities for racially and ethnically  inclusive housing patterns to identify structural   and mic barriers to fair housing and then to  promote um Ada accessible housing so these are   some things that the city should be doing um  the document does provide some recommendations   um I believe they're achievable um the the the  goal with this plan is or or this document is to   really to continue to move the needle forward  um we don't expect that you'll solve you know   huge problems if there are any um and day it's to  move the needle forward and to continue to move it   forward um on a consistent basis um so we identifi  seven impediments and we'll talk about those here   um so discrimination in the rental market based on  source of income and so when we talk about source   of income that's thinking about things like  um folks that may receive Social Security or   using the vouchers and things like like that so  maybe some landlords are um not wanting to rent   to people because of how they earn their money  and um so we give some recommendations on some   things the city can do some things the city could  support to um help to make that a little bit more   fair uh for people in the community um the expense  of tenant screening reports for low-income renters   um housing affordability and cost burden that  one's a pretty big um issue um here in Witchita   but honestly it's it's a big issue nationally um  and so when we look at the numbers about um 25%   or so of all households are cost burden meaning  they are paying more than 30% of their uh monthly   income for housing related expenses so that's you  know rent or mortgage plus utilities um and then   when we break that down even further over half  of those folks are what we call severely cost   burden many in they spending more than 50%  of their monthly income on housing related   expenses um and the numbers that we're looking  at there's about a roughly 150,000 households um   within the city so if you take those numbers into  account um we're also looking at deficiency on um   fair housing education so you know we can always  do more to educate the public about what their   rights are under the fair housing law um but  more importantly we could do a little bit more   about um educating landlords and Property Owners  about what their responsibilities are to those   tenants so um that's something that the city can  support um that's something that um Logan and her   team could use you know cdbg Grant funds um to  support those types of efforts um going forward   um underserved populations and then public  transportation infrastructure needs and so   we provide some recommendations in that document  of some things that um the city can undertake or   support um everything doesn't necessarily require  um money for the city to really be able to push   the needle forward in these um efforts all right  so this is just the little graph um if you've   read the document it's kind of a pretty lengthy  document but the the the the real goal of the   document is to really talk about the priority  needs and the goals so we have priority needs   that are identified for this fiveyear strategic  period okay so this strategic plan period over   the next five years what the city's going to focus  on so those are your priority needs um from there   we developed some fiveyear goals that we want to  look at and then the action plan like Ryan said   earlier it's what the city plans to do annually  um with the funding how are you going to use   those funds um on an annual basis so we'll develop  those annual goals so let's say for example your   five-year goal may be to produce this number  of houses you'll say in year one we're going   to take five of those so that's how that works  um um and then we have the annual action plan   project so these are the actual activities that's  going to um that the city will undertake during   the the uh program year and we'll talk about those  in a future slide um kind of get into the weeds of   that and then um we'll have to put those sorts  of activities in a system called um Idis and so   that's a HUD system and that's where the the grant  team they manage their uh Grant funds through that   program okay so for 2024 through 2028 the  Consolidated plan priority needs um we   identified six priority needs here um access to  affordable housing obviously that was identified   as a pretty big need um homelessness reduction um  access to public services non Housing Community   Development when you think about non-housing  Community Development um we can talk about   you know like streets and Roads and things  like that so I'll get into that in in just   a couple of slides affirmatively furthering fair  housing and then planning and administration all   right so under access to affordable housing some  of the goals that we'll um tackle over the next   five years would be home repair for homeowners  um home ownership assistance so that would be   like your down payment assistance programs um  financial assistance assistance for affordable   rental housing so this would be like subsidies  to assist uh folks who may be homeless or um   facing homelessness uh with rent payments and rent  subsidies and things like that and then affordable   housing development so this would be um building  or rehabbing um housing that would be available   uh for low-income um buyers or renters um access  to public services so this would be any of those   kind of uh communitybased services so services  for youth Ser uh domestic violence Services um   substance abuse those sorts of activities uh  fall under this particular category here and   like I said we'll get more into the details um on  the actual projects that have been identified um   for for this year um homelessness reduction  so supportive services for the homeless so   we're looking at um how can we uh what additional  services do uh folks who are facing homelessness   need um and then financial assistance for  affordable uh rental housing again under   this homelessness category so this would be really  geared towards getting people back into permanent   housing because that's the goal of you know all  of the programs we either want to get you back   into permanent housing or prevent you from losing  housing in the first place okay uh non-housing   Community Development so this would be things  like infrastructure improvements so if you're   working on sidewalks or roads things like that  uh blight reduction public facility Acquisitions   and then human and public services so you'll get  to uh see what projects um the city is going to   undertake uh in a in a couple of slides um and  then like I talked about earlier affirmatively   furthering fair housing um you can um use some  of the grant funds to address some of those um   recommendations that were identified in the uh  analysis of impediments and then planning and um   Administration so that's essentially um supporting  the salaries of the staff um that administer these   programs okay so I will now kick it back to Ryan  uh to talk about the citizen participation plan plan thanks Erica um you may have noticed in  your agenda report uh one of the other plans   that were that was present in there is the citizen  participation plan and the CPP is just like it   sounds um this is a plan this is our plan for  involving residents um in in this this process   in the programming of Hud funded uh Community  Planning and Development funded activities this   is how we're going to um a aim to get the public  involved and that's a that's a key that's a really   key part of of this whole process is getting the  feedback and getting our community involved and   and having making sure they have a voice in How  These funds are used um we just made like it says   some some basic updates and those are should be  in your agenda reporting on the screen here um we   uh removed city7 the city7 reference and replaced  it with wall.gov I was kind of kind of throwback   there um we provide a clarification on when a sub  a substantial amendment is needed um these are to   change uh the use of funds for cdbg home or ESG  so um if more than 20% of the funds are changed   that's when that substantial Amendment would kick  in we would have to go through that process um   we updated the name of the city Communications  Department U we updated the address of Housing   and Community Services and then lastly we re  uh refin the grants Review Committee section   and this was done to include uh the Continuum  of Care um they are co- reviewers of all ESG   proposals um so we wanted to get them  added in there on in the CPP and then   also um we added the affordable housing  review board um since they are the entity   that reviews all HUD funded um all HUD  funding proposals and applications for   the affordable housing development we  need to to get them in there as well so and so we're going to uh switch years here  to the first year annual action plan and we   wanted to as we we've already kind of mentioned  earlier um we just received our um allocations   from HUD late last week and so the agenda report  that um you all received for this item um this   was those funding those funding allocations came  out after you received uh this Agenda Report so   Logan and I are going to kind of kind of talk  through those changes um with you all through   these slides here in a few moments but all the  recommendations in this in this presentation   are in accordance with uh the guidance outlined  in the financial C consideration section of the   agenda report and on the screen you'll see um  the changes that we um we were notified about   when we got our allocations late last week  um cdbg is pretty much almost spoton there   is a a slight decrease. 2% uh less um that we're  going to be receiving in cdbg so you'll see that   new Total is 2,972 1891 uh dollar there next  for home and this is what's this one this one   hurt quite a bit um we uh got notified that there  was going to be a cuts um in home and that came   in at 18% less so that was a big um big chunk  of money there um so that new Total is 1,441 and the spot of good news is that ESG  funding did get a slight bump up um   and so 3% more for ESG and again  that new Total there is $261,800 um cdbg just like our Keeper of the planes is  turning 50 um this year so um two two birthdays   to celebrate um but you'll see on the screen  that new amount there that I just mentioned   and again Logan and I are going to going to kind  of go through the details here once we get to the   appropriate slides but um that decrease there  came from the administration um we we had to   decrease that down to the allowable 20% um that  we're that we're able to spend on admin uh and   then the remainder of that decrease came uh from  the Demolition and clearance um uh funding which   again I'll I'll get into here in just a second um  kind of before we get all in into the the funding   sources or the funding allocations for cdbg just  kind of wanted to talk through the process um   of of how what you would have to do to become an  cdbg eligible activity or program um in order to   become that you must the program or activity  must meet one of three National objectives   um it must benefit low to moderate income uh  prevent slums or blights or address an urgent   Community need uh not less than 70% of spending  uh must benefit low to moderate income persons and   public services which I'll um talk about in a lot  more detail here in just a few moments but uh for   public services City wiah we are very uh Public  Service heavy about approximately 40% uh um of   our award goes towards Public Services um there is  and nationally there is a a public service cap of   15% but here in the city we're grandfathered in  at that amount that you see there on the screen   $ 1,163 $310 annually we have to spend towards  Public Services activities uh kick it off here   um with infrastructure projects um we're looking  to um allocate prior year resources in just just   under $320,000 there on the screen you'll see um  this is this is funding that we're going to carry   forward into this next Consolidated planning  uh period uh this this funding can be used   towards things like um infrastructure projects um  Park improvements bus shelters sidewalks Street   Paving um currently um we began preliminary  prelimin I can never say that word preliminary   um work is underway right now for a new bus  shelter at 21st and Grove that was outside   of the old uh emergency winter shelter there  and then also um Ash Park improvements we're   we're uh looking at that as well so um so  those are the infrastructure uh activities   uh mentioned earlier um Demolition and clearance  that's one of the areas where we had to uh have   a slight decrease uh in the Agenda Report I  believe um it says $50,000 but the total now   for that is$ 44780 so that's a little over  $ 5200 uh decrease there um in the amount   uh that's going to be going towards um that or  proposing go towards Demolition and clearance   U we have a contract with mabcd um for the  Demolition and clearance of bladed structures um so multi- agency Center or as we call it  the Mac um we're looking to allocate uh   section 108 loan proceeds in the amount of  $20,995 um this is funding that again we're   carrying forward into the current Consolidated  planning period and we're looking to use that   funding towards the purchase um to acquire  um public facility for our multi- agency Center next up we have home repair and we're  looking to allocate um a little over $1.1   million towards the home repair program um and the  home repair program is a a very popular program in   our department um this is the one where um low  to mod low to moderate income homeowners can   seek assistance uh with home repairs um but  you can see how that breaks down um Below on   the screen um well 710 uh a little over 710,000  for the project funds and then 460 for program delivery acquisition disposition and  Rehabilitation again we're looking   to use priority resources for this as well  um 377,000 um we're looking to allocate um   towards the um support and acquisition of land  um that's going to be used for um affordable   housing development and this is funding that  previously was allocated to the witto land B again here's another uh area of cdbg that  was impacted by the slight um decrease in   funding that's for our admin um it's  a little over $1,300 less than the   amount noted in your agenda reports  um so that new Total is $594,500 um   and this funding is used for program  management uh fair housing training   and and then it goes towards ended costs  as well um is in the amount of $17,619.63 75,000 via RFP um and Erica mentioned earlier um  Public Services was a priority um when we went   out to the community and got their feedback  it was listed as one of the priority needs so   we're doing something a little different this  year with the RFP which just closed back on uh   what I'm blanking what date was that May 3rd  yeah the RFP closed back on May 3rd for public   services um this was a general RFP um that  went out um so in in the past we we kind of   focused on or we had focused on Domestic Violence  Shelter services and youth crime prevention and   en enrichment activities only again this was  a general RFP that went out um so any agency   or organization that had activities or programs  that fell within that cdbg public services area   were able to apply for this funding and again that  was in response to the feedback that we got from   our community um and that's actually going to be  kicking off this week the grants Review Committee   will kick off this week and um start the process  of um looking to see how we're going to allocate   those funds uh $200,000 goes towards the way  to work program and here in another few weeks   y'all will be seeing uh kids ages 14 through  17 all around City Hall working um that's what   that program is the way to work twww and we're  looking to allocate $200,000 for that program   and then um 385,000 for the office uh office of  community services um this is um going towards   uh to fund three csrs and three admin AIDS um  in districts uh one three and uh six and yeah   that's I guess Logan's your turn now I'm sorry  Logan's going to come up and talk about home and ESG thank you mayor um woo and vice mayor Ballard  and city council um just a point of privilege to   talk about cdbg um for a little bit that's kind  of where I started my career within the housing   department and we're really excited about cdbg  50th birthday coming up we're going to be working   with our Communications Department to try and  highlight the ways that cdbg really does impact   our low to moderate income communities and benefit  low to moderate income persons within Witchita um   cdbg is effectually a silent partner and trust  me our department likes it that way we like to   kind of just be able to provide that funding  and play um the background to be able to be a   catalyst for some really important activities  um but given the CDB's birthday we're going to   be working through that Communications campaign in  coordination with our um Communications Department   so we're excited about that like Ryan mentioned  I'm going to dive in a little bit deeper on the   home investment Partnerships program as well as  emergency Solutions Grant go over some important   dates um to keep in mind as a part of this entire  planning process um go through the legal and   financial considerations and then um kick it  back over to you guys to um start the public   um hearing process that is required by HUD home  investment Partnerships program or home is exactly   what it sounds like it's used to create affordable  housing opportunities for low to moderate income   households in Witchita like Ryan mentioned we were  very sad to see that our um ad um allocation was   18% less than what we had anticipated um we were  expecting a cut we were not expecting it to be   that that much um and as a result we did have  to decrease the amount of funds we can take for   administration or program management down to the  allowable 10% and um the remainder was decreased   out of the housing development loan program line  item which we'll cover in detail on a couple slides all right won't harp on this um too  much we did allocate the maximum 10% for   program Administration and indirect  we did keep the um allocation for   our down payment assistance program we  are going to be rebranding that program   we're going to drop the 80 and just call it  our home ownership down payment assistance   program um we set aside $500,000 that can be  provided to um income eligible firsttime home buyers the other program that's on this slide  is something that we're really excited about   and is a new thing for the city of witon for  our department we are going to be administering   hopefully a tenant-based rental or a tbra program  we're going to start out with $150,000 within that   pot um and those funds will be used to stand up  like I mentioned a new program that can provide   security deposit assistance to our homeless um  persons that are receiving rental assistance   throughout our department we heard in the  consultations and we really know this and   in administering homeless assistance programs um  homeless persons have a hard time coming up with   that security deposit as well well as paying for  sometimes you know multiple tenant screening fees   unfortunately because tenant screening fees don't  necessarily yield a tency or an outcome we can't   use home funds to be able to pay for those  but we can um utilize These funds to pay for   security deposits and so we're proposing to se a  t program uh to that end in the upcoming program Year all right our housing development loan  program or hgp this was where really we saw the   um majority of the uh funds that we had to reduce  because our funding allocation was lower than what   we anticipated um we had to take about $280,000  out of this line item as compared to what you   see in your agenda report hdlp is a program that  we operate within our real property section that   can be used to provide um subsidy for nonprofit or  for-profit housing Developers to either build new   affordable housing or rehab existing affordable  housing for the purpose of creating um new home   buyers or rental opportunities we are required  by Hud to make sure that at least 15% of our home   Grant each year is bent um towards what we call  Community Housing development organizations or   chodos and so we will manage that chto set  aside requirement within the hdlp program the other point that we'd like to make on this  slide is that hdlp applications go undergo a   preliminary staff review but then they're taken  to the affordable housing housing review board   before ultimately coming to this body for  formal consideration and allocation of the funds these are some requirements that  organizations have to meet to be community   housing development organizations in  Witchita we currently have two active   community housing development organizations  that would be menite housing and Jacob's Ladder we had a other um Community  Housing Development organization   that's not currently active but you might  know of them power CDC they did a lot of   work in district one in the past and  we funded them for a majority of those builds all right moving on to the emergency  Solutions Grant this is a very very small Grant   but as Erica mentioned homelessness was really  the number one thing that we heard about the   most within phase one of our consultation process  this is the grant we have um as an entitlement   Community to address homelessness as you can  see it's not very much we did receive about   $6,000 more than what we received last year  um and so what we did is of course adjusted   Administration to the allowable 7 and a  half% we increased the shelter operations   up to the allowable 60% I'll go into that  that in a more detail on a future slide and   then the remainder which I think was about  $2,000 was added to the rapid rehousing line item okay these are the things that we currently  do with cdbg um shelter operations um as I   mentioned we are capped by Hud so if if we were  to operate Street Outreach programming the sum   of your street Outreach programming and your  shelter operations cannot exceed 60% of your   Grant we don't do Street Outreach so for us  we have up to 60% that can be used for shelter   operations we also do homeless prevention  which is exactly what it sounds like and   we operate a rapid rehousing program which  provides extremely short-term rent utility   assistant no more than two and two and a half  months to um get literally homeless persons into housing okay these are going to be the  aspects of the emergency Solutions SC   that we take out for requests for proposals  process I'll start at the bottom um as this   is one that we've already opened and closed the  RFP process for homeless prevention funds um we   I'll talk a little bit more about the RFP in  a future slide but know that we made we made   $50,000 available for homeless prevention the  other um item on this slide we are proposing this   year that we specifically set shelter operations  dollars in the amount of that 60% of the grant um   specifically aside for winter shelter operations  um we know that that's a a gap in our community   and so we recognize that and we'll be making the  60% available specifically for winter shelter   operations and again that did increase um  as a result of our funding increase for ESG rapid rehousing allocating just over  $35,000 again a little bit higher than   what you see in your agenda report and  program Administration and indirect um   in the amount of seven and a half percent of the grant okay so some important dates and  next steps um as Erica mentioned we are   required to have at least 30 days for our  public comment period we were over that um   we usually try and exceed the HUD benchmarks  when we when we're able to today we're going   going to be having the public hearing which is  giving the public an opportunity to weigh and   on our plan also uh Federal Regulation that  we create that opportunity um after after the   public hearing you will formally consider the  plan for hopefully adoption um and then we will   then submit the HUD the plan to HUD no later  than July 6th we have 60 days from the date we   receive our allocation to get the plan into HUD  so we'll submit that no later than the deadline   the um last two bullets on this uh slide are  with respect to the grants Review Committee   process so Ryan mentioned and when we were  talking about the citizen participation plan   the grants Review Committee is the body that  reviews um aspects of cdbg and ESG that go out   for a formal RFP process and so we are going  to start that process tomorrow with our grants   Review Committee and that will continue through  the end of the month and then we are tentatively   um hoping to bring those um recommendations  from the grants Review Committee to Council   on June 18th um given some techn technological  challenges that we've been having recently that   might get pushed to the first meeting in July  but tentatively our plan is June 18th at this time giving you just a little bit more  information about the RFP process and   the grants Review Committee um because it is  going to be coming up here very soon we opened   that RFP on April 12th and ran it through  May 3rd um there is an extreme demand for   E ESG and cdbg um Services through this RFP so  we did limit the time to um try and make sure   that the people who really wanted to apply were  applying within that 3-week approximate period   we um like I mentioned the grants Review  Committee reviews cdbg and ESG proposals   there is a what's called a coordination I'm sorry  Continuum of Care Coordinating Committee or ccct   that also co- reviews the emergency Solutions  Grant applications and then actually that ccct   brings a funding Rec recommendation to the  GRC the GRC can choose to you know rubber   stamp the ccct recommendation or we've had it  in the past where the GRC recommends something   different and we'll make sure that you're  aware of what the recommendations are when   we bring them to you hopefully towards the end  of June and again we kick off that process this week we made the $50,000 available for ESG  prevention and $475,000 available for cdbg   public services um important thing to note here  is government entities and nonprofit organizations   can apply for these funds um and so we we did  receive um applications from both government   entities and nonprofit organizations what I will  say is and I kind of preface this already the   demand for these funds far exceeds the supply  of funds that we have um so just keep that in   mind we designed this process to try and promote  an efficient process um and in in turn hopefully   easing administrative burden for our staff we  did prescribe this year this is something new   a $50,000 minimum contract award and this current  cycle will actually inform two program years worth   so we will not reconvene this process until  two more years from around this time that will   produce one-year contracts with one-year renewal  options based on two things funding availability   and performance and then the next cycle within our  fiveyear period we're hoping for that process to   inform the final three program years so we're  really only doing this process twice within a   fiveyear period um that'll be that will yield  one-year contracts with a one plus one renewal option um and then I would be remiss not to  mention the RFP for winter shelter operations   we do anticipate making that RFP available this  summer and that 60% of the ESG Grant award amount   just over $157,000 we will have that process again  and form a two program year cycle one-ear contract   with a one uh year renewal option based on  performance and funding availability and then it's   Our intention at this very moment in time that for  years 3 through five the con plan process making   that 60% of VG available to support low barrier  247 shelter operations at the multi- agency Center all right moving into Financial  consider considerations excuse me no   impact to the general fund we are required to  develop uh consolidated plans action plans as a   receipt and actually anoun as impediments  to fair housing as a receipt of federal funds now we're diving into um something that we  call program delivery costs so you might have me   noticed on the slide with respect to home repair  we had two line items with on that $1. million   allocation the first being project funds the  second being program delivery or activity   delivery expenses and so this had CPD notice  2020 307 provides guidance for allocation of   costs between your Administration um costs and  then activity delivery costs so for cdbg we are   capped at 20% of the grant award can be used for  what we call administrative costs so that's that's   the work that really myself program managers  our director director staying do to support   um Ryan as well Ryan Tyree our management analyst  kind of more higher level Administration planning   oversight things like that that's capped at  20% however we are able to utilize portions   of our cdbg award for things called activity  delivery expenses that really are can be used   to pay for staff salaries benefits overhead for  staff who are directly administer administering   the program excuse me programs um think about  these people as people who are touching direct   files they're doing direct file reviews income  certifications they're going out into the   field um they're possibly preparing a required  environmental review and so this allows us to pay   for additional staff to support these programs so  that we can ensure that we are meeting all federal compliance and so there are um four different  areas within the cdbg section in the Agenda   Report infrastructure acquisition disposition  and have activity subrecipient public services   and the way to work that we would like to if  we have additional um capacity within those   allocations we'd like to hold back uh 20% of  the allocations to for those activity delivery costs so t uh 24 CFR 92206 outlines basically the  same thing for the home investment Partnerships   program and so we would like to hold  back 10% of the home allocations that   you see within the Agenda Report um to be made  available for those eligible project delivery expenses home program regulations do require a  25% local match we don't have any really issues   meeting our match obligations and we do pass  those match obligations down to um individuals   and entities that are receiving those home  funds ESG uh regulations do require a dollar   Ford dooll match again we don't typically have  any issues meeting our match requirement because   we operate the city County Housing first  program and then we also pass the match   liability down to C ESG uh subrecipients as  well one thing we've thought about for this   upcoming program year is one way that  ESG subrecipients can meet their match   obligations would be actually be by providing  assistance at the emergency winter shelter   so we've thought about that as a potential um  to get some additional Hands-On deck for that um Endeavor um legal considerations all funding  agreements will of course be reviewed by our   Law Department the grants Review Committee  allocations for cdbg and ESG are going to   come back to this body prior to having those  contracts reviewed and approved by our Law Department so the recommendation on this slide  is slightly different because we've received our   funding allocations so it's recommended  that the city council close the public   hearing approve the funding allocations  authorize staff to make adjustments to   funding allocations as described within this  PowerPoint as well as described within within   your financial consideration section approve  Associated budgets and authorize staff to make   any necessary B budget adjustments approve  updates to the citizen participation plan   authorize submission of the 2428 con plan 2425  annual action plan and AI of of fair housing   choice to HUD no later than July 6th and then  authorize those necessary funding agreements   and signatures and with that I'm going to grab  some water and we can stand for some questions thank you very much Logan and the team um we  will now open it up for some questions from   the bench starting with council member hoisel  thank you mayor and just for future notice I   will not be making that recommendation somebody  with a little uh more air in their lungs I think   should do that um thank you guys all for the  presentation thank you for your hard work on   this uh I have a few questions here so um first  off do we know why the home funding was less than   anticipated it's yeah it's directly related to  Congressional Appropriations so the total pot of   Home funding went down and so our allocation  as entitlement Community also decreased okay   thank you um can we go back to slide 42 we'll  just start back there and move our way up here   and we have program staff here that can  answer specific questions as well okay um   also with the the home funding are we in danger  of losing any positions that might be funded by   that not at this time okay um okay on this one  they they talk about um some of the barriers the   Discrimination in a rental market based on source  of income is that something you've come across in   other areas too absolutely is um I know there's  there's some talk of um there is is some talk of   um source of income discrimination uh an ordinance  that does does away with that can you talk about   maybe what you've seen in regards to source of  income discrimination in other areas and how   that's been combed in other communities yeah other  communities have um put ordinances in place um to   prevent against that um and I can provide you with  some additional detail on um how city of wiah may   want to take or examples of um other communities  that have um those laws in place um and it really   starts from there and then getting into the work  of educating landlords and things like that um   about why this is is not a good thing to do yeah  i' I'd love to see some of that and just part of   the conversation also um you talked about fair  housing education for landlords and whatnot is   enforcement of the codes that we do have and  ordinances that we do have is that eligible it   is so we we could use some of this funding to  help enforce um some of the codes out the code   violations out there okay I appreciate  that that's interesting uh slide uh 57 please okay yeah we talk about here about the land  bank and I think we're all familiar with some of   the obstacles and barriers that our land bank  has not hasn't really been moving as much as we   would hope and there's some fixes over at County  that we hope to have at some point but um if that   doesn't happen what happens to this funding that  we have for the land bank that may not be used   sure so we're we are proposing to actually pull  those prior your resources as a resource into   our fiveyear Consolidated plan so essentially  moving those funds from as a resource that we   have in our current plan um and bringing them in  as a resource into our Five-Year Plan um we are   not being prescriptive that those funds have to be  utilized for these specific activities by the land   bank so Department staff can continue to you know  acquire properties you know spend cdbg dollars to   hold on to properties um which that could you  know those could be mowing costs um you know to   remove illegal dumping on those properties things  like that um potentially um utilize those funds   to rehab if we were to come into a um and into  possession of a property that had a structure   on it that might just need a little TLC we could  do rehab or repair on that property before then   making it available um if we were to sell those  properties afterwards any any proceeds we'd make   would actually be cdbg program income that then we  could use for other future Pro projects um and so   um I wouldn't be concerned that you know we're  taking them away from the land bank because we   can still do all the same activities we can also  use the land bank as a vehicle to do those things   um if the sustainability of the land bank is is  something that we're going to do so okayy much   if I could council member yes sir mayor um the um  we've been asked to review programs as part of the   budget process we will probably be forwarding  a recommendation to discontinue the landbank   at this time until there's a change in state  law that makes it easier for us to administer   and this provision from staff is actually giving  you more flexibility so that we're not bound by   the restrictions of the land bank um and but  we can still do the kind of acquisition that   the council intended okay I appreciate so we have  a little bit of wiggle room and give and take as   far as how we utilize this okay I'm jumping around  here um can we go to slide 59 sure and then other   another thing that I will mention about the  landbank is landbank is explicitly not a cdbg   eligible activity some of the things land Banks  can do are um and so this will be a a change   that HUD will welcome as well okay okay um on  this one the office of community services we   talked about csrs and we have three csrs are they  currently entirely funded by this program so it is   my understanding that um you want to again council  member as part of our budget recommendations we   will be putting additional general fund dollars  into the csrs so that they have the flexibility   to work outside of cdbg eligible activities  all right well I appreciate that yeah that was   a a concern is right now they would only the  316 uh csrs would only be eligible to work on   programs that entirely are focused on affordable  housing low income blight and whatnot so this   would give them a little more flexibility to do  things like citizen engagement Academy and whatnot   as well so they're not just entirely funneled in  one area um and so we'll be evaluating the impact   that the additional general fund dollars have on  these resources because if there's dollars left at   the end of the year then those could theoretically  um with your approval be reallocated ated to   another bucket and demand for this category of  funding is at an all-time high so was that the   vouchers would they be eligible for vouchers or  is it just essentially what we have up here um I'm   sorry vouchers the funding or emergency vouchers  or what oh um we would probably if if there were   any cost savings I don't know that there will  be because I think office of community services   actually I know they consistently um spend that  and and more um in any given program year and   so I don't know if there would be any left on  the table after the infusion of general fund   dollars if there were and we were consistently  seeing that we'd probably recommend putting that   into the subrecipient public service pot so we  can make more funding available to government   entities and or nonprofit organizations that were  carrying out Public Service activities that's not   something that we're proposing today but just a  consideration okay I look forward to continuing   that discussion can we go to slide 62 sure okay um  now how we've done the home ownership down payment   assistance for a couple years now right yeah  we've yeah for I I believe as long as we've had   the home Grant we've done down payment assistance  programming that's correct do we usually fill out   the whole 500,000 here utilize that yes we do  um and the amount that we allocate for down   payment assistance is variable year-over-year it  depends on obviously our home allocation um we   have to make sure that we have enough down payment  assistance to couple I'm sorry um to couple with   any um new affordable home ownership opportunities  that come out of this program um to ensure that   we meet the compliance requirements from from  HUD there's resale and recapture and I won't go   into that today unless you want me to but um we've  covered a lot of information but we have to ensure   that we have enough down payment assistance  to couple with any um perspective new uh or   rehabed home ownership opportunities that come  out of this program but yes we do consistently   spend down those funds year every year okay  and this is the first year we're doing tbra so   depending on how successful it is might we look  at upping that in the future we could certainly   okay uh it seems like affordable housing's kind  of taking the hit with uh some of the cuts more   than anything else is that would that be accurate  yes especially yeah home is the grant that we   really have that the primary focus is affordable  housing development um and preservation and so yes   I would say that that's accurate statement okay  uh got two more real quick here um go to slide 66 okay um so are we is any of the are we  increasing the vou I know what we're with   the mac and affordable housing and trying to  get people out of shelter are we increasing   vouchers in that area to help get people rental  assistance and whatnot so in terms of um you know   voucher type assistance that might come out of  ESG we'd be looking at uh rapid rehousing that   that program actually with the increase we were  making $38,000 available for prevention we've   heard year-over-year that that really needs to go  up especially given the lack of uh covid resources   that are available for rental assistance such as  the we wrap program Cara things like that ending   so we did increase homeless prevention and as a  result that decreased rapid rehousing what I will   say though is the fact that we're doing the tbra  program will actually help us serve more families   with the rapid rehousing program um because we  won't be paying for their security deposit out   of this program any longer we'll be paying for  it out of the home funds and so we'll be able to   serve I estimate around the same number of people  with this reduced amount of funding given the fact   that we're picking up security deposits in  another area okay well that's good to hear   uh the last thing is just a comment um I  appreciate all you guys do um the the home   the home repair program you know you're not joking  that is one of the most popular programs I think   you guys offer so I do appreciate that and again  I think that the world of you guys and thank you   for working your way through this yeah no problem  thank you vice mayor Ballard you may I only have   one question okay wow that's easy compared to a  whole um and I'm just curious do do we exhaust   all of the home repair funds we do okay yeah  we do we we actually were put on a pause uh for   this current program year due to some compliance  issues identified by Hud we've sored those up and   our programs back operational so we we do expect  to no have no issue spending down the remainder of   those funds and then keeping at a a steady Pace  over the course of the fiveyear period awesome   thank you council member Johnston Logan thank you  presentation nice short one C it's only 50 slides   yeah 55 slides Yeah you mentioned the the winter  shelter funds $157,000 little little over what   did we spend this year on RFB for wind shelter  8.85 for the arpa dollars okay so that won't take   care of everything for the shelter right it's not  going to um no I mean there the cost to operate   and emergency winter shelter is in excess of the  157 that's correct putting that if I if I could   council member that that will be incorporated into  the Mac budget um you have to remember this year   we had Capital expenses and reimburse them for  purchase of uh beds and other items um but we   will have that incorporated into that budget in  addition then this will help supplement those beds   can they be transferred to whever the new Mac is  humankind actually purchased the beds with their   own funding thanks for the correction they purchas  it with their own funding okay okay very good and   you said that RFP will go out in July this summer  summer yeah I we don't have an exact date for that   yet I mean the sooner it's my mindset the sooner  the better but yep it'll be this summer okay thank you question regarding um funding  that um as you mentioned comes from   congressional allocations um can  we have an idea of how much some   of our P cities have gotten um I think  this would be maybe a question for our consultant this the the allocations are really  based on um your population size and then the   number of um folks facing um living in  poverty so for a city that has similar   amount of poverty and population they would  get a similar um allocation so I don't know   that do you have any data regarding let's say a  pure City near us I could pull it um what what   would be a pure city that you Tulsa probably  we can send the um entire spreadsheet of Hud   data and it you will be able to search by  state um to pull out that information but   like Erica mentioned it is based on a  formula based on poverty rate and popul population the state of Kansas also receives a  direct allocation of funds that they they make   available to non-entitlement communities as  well so like smaller rural areas that don't   have the poverty rate in the population but  that might can still have you know eligible   outcomes with these funding sources if we could  follow up with that information yeah of course that no further questions for staff from the bench  at this moment we will now open it up for public comment uh Twilight Purity I get to wish you good  afternoon now so it's afternoon uh Twilight Purity   Polo Club um my comments are on the cdbg home  repair don't know if you have the slides in front   of you but it' be slide 56 um so the home repair  program delivery is 39% of the total allocated   and that you know feels a little high but um I  understand that that could be acceptable however   what I did I did the math and took it down to per  project so what we learned last night at the dab   presentation Andrew and Logan thank you we helped  a lot um is that almost all of the grants are the   $5,000 grants right so if you take the $55,000  into the project funds of 710,000 then there's   142 projects and if you take the $460,000 through  the 142 projects the program delivery per $5,000   project is $3,250 so that's kind of like a 65%  overhead and that feels kind of high I'm not   going to judge anybody's work I'm sure to meet  HUD requirements and so forth like it's a lot   of effort but it kind of hurts my heart to think  that if there could be efficiencies in that more   folks could get their $5,000 home repair Grant um  that is all I wanted to point out thank you thank you I see no further public comment so we will  close public comment at this time and bring it   back to the bench and I will ask staff to address  that specific question uh regarding uh overhead   and in addition too I'd like to know how  many staff members um get paid through   these funds sure so that authorizes four  FTE so that's going to be um one higher   level rehabilitation specialist two lower  level rehabilitation specialist I believe   it's a rehab specialist um three I believe is the  higher one I might be misspeaking it might be a   two we don't have that position currently  filled at the moment just as a a sidebar   um and then two rehabilitation specialist one  positions as well as an administrative Aid to   support the program as well and so um we we  did speak about this last night at district   one Advisory Board and we're able to provide some  additional clarification and comment last night as   well happy to do that again here um it you know it  is a lot when you look at it on the screen seeing   710,000 going towards project funds and 460,000  being set aside for program delivery what I will   say is we will realize cost savings within we  should realize cost savings within that pot uh   the program delivery pot this year as a result of  um like I mentioned we have one of those positions   that's currently sitting vacant um but I will  say you know the city has a very robust benefits   package and we have longer tenured employees that  work within that area and so as employees mature   with the city and with our department the those  costs are going to um increase we will have to   see what um type of starting salary comes out of  the vacant position that we have open right now   in order to be able to project out in the future  um but just to provide some context on why that   dollar amount is what it is the other thing I  will say is when we realize cost savings within   the program delivery funds those are transferred  into the project budget automatically so there's   um we you know are able to do more projects  when we have cost savings within program delivery yeah sure I can also speak to the  ratios of the program um as she mentioned yes   that's something we noted internally as well  is that our administrative costs per project   were growing in a way that made it um really  infeasible to continue and so we did launch a   new home repair program design in February part  of that was designed to begin to curve an OP   set some of that um previously our program  was limited to $5,000 per Grant and so you   did see that creeping administrative cost  accordingly um with the purchase of an xrf   gun that allows us to assess each project for  lead and address lead risks that may be part   of a project we actually are now able to do  projects of up to 25,000 so what you will see   in the coming years we anticipate is actually  fewer projects delivered per per budget year   but we hope that there'll be more holistic  and comprehensive projects so that the admin   time we're not serving the same customer two or  three times in a fiveyear cycle at that admin   rate per project but rather we're putting a  little bit more admin into larger projects   for the sake of really creating a holistic  and stable household by the time that we're done oh yes I'm sorry I forgot introduce  myself Sarah Gooding real property section manager in addition I just wanted to also  understand the numbers a little better so in 2023   there was an allocation of$ 4.9 roughly million  dollar um in 2024 it's now going to be 4.6 roughly   yeah I assume you're looking at the attachments  to the agenda the new allocation of numers from   yes yes so if we're talking cdbg specifically our  annual um entitlement allocation is um just over   almost $3 million about 2.9 um we are infusing  prior your resources like I described earlier   from previous con plans bringing them into this  Con plan as a resource to be able to meet those   strategic goals and needs as well as infusing  the section 108 loan proceed funds that we had   left over from our rad project for those of you  who are familiar um for a total allocation amount   of um about 4.3 million for cdbg the reason  why I asked that question is I'd like to know   from the actual funds that we will get this  year how much of that is FTE oh for for cdbg   so or sure we can yeah we can pull that data  for you and send it to you after the fact what   I will say is we're a department that has  a lot of different funding sources and so   you know we're we're coding and billing off  our time each week as we spend it so we can   provide the FTE count based on budgets which  will be you know in correlation with what you   will see this summer in respect to the budget  with respect to the budget process um actuals   could be different than that based on where  we are pulled and are spending our time but   we can send the the FTE equivalency we don't  have that prepared right now but we can send   it for each of the grants ESG doesn't even pay for  a full FTE it's only $199,000 so that one will be simple any further comments the bench I see none Johns thanks mayor due to a personal  conflict I will be abstaining from this vote motion to approve have to read the I move  to approve if I could just clarify that you   Mo moved to take the recommended action so  the minutes are accurate I I moved to take   the recommended action thank you CH second  motion and a second any further discussion I   see none M mayor mayor could you just hold  on for a second the recommended action on   the PowerPoint is different than the one  the council report right that's correct   so if you could clarify that's your action I  I move to motion take the recommended action   from the PowerPoint thank you I've used about  enough words I just hate to have to go through   another public hear Motion in a second second  any further discussion see none Madam clerk please motion passes 60 with one exstension may  we please take a break um 10 minutes so that we   five minutes uh so that we can move just a  little bit okay we will reconvene in five minutes e e e e e e e e e e e e e e e e e e e e Madame clerk can you please call the next item liquor tax funded intient beds for homeless  care coordination team referral good afternoon   mayor members of council Sally staying with the  Housing and Community Services Department for   the record the item I have for you today is a  the liquor tax funded inpatient substance abuse   treatment beds for the homeless so back in 1999  policy guidelines were developed for use of the   special alcohol and drug programs funds Des  designated for alcohol and Substance Abuse   Prevention and treatment those guidelines were  reviewed reaffirmed in 2005 and those guidelines   um adhere to uh the monitoring processes of  the State Statute in August of last year the   Housing and Community Services Department was  notified that some of the liquor tax funding   remained unallocated and staff from the uh courts  and the Housing and Community Services Department   inquired with multiple organizations the homeless  Outreach team Continuum care agencies and our care   coordination teams um to identify if there was  need for case management Comm in substance abuse   treatment for people experiencing homelessness  and the resounding answer was absolutely yes um   both case management and treatment services  were lacking in our community for PE people   experiencing homelessness on October 27 2023  we issued an RFP fora Case Management Services   as well as impatient beds and we did receive  two proposals at that time for Case Management   Services but none for the inpatient beds on  February 6th the Council approved the contract   with the substance abuse center of Kansas for  those Case Management Services so we now have   a licensed addiction counselor who is working um  every day with our care coordination teams to do   uh substance abuse assessments and uh counseling  for for identified folks following the failure of   the first RFP related to impatient beds a new  RFP was issued that time we did receive two   proposals on March 25th the selection committee  was was convened to review those two proposals   the committee included uh representatives  from purchasing courts Finance law and   housing and the committee recommended Deca for for  Contracting to provide 28-day inpatient substance   abuse treatment beds for 20 individuals 15 men  and five women that are working with the care   homeless care coordination teams currently  we have three care teams they include a a   housing case worker a social work intern  student from uh WSU or Newman University   support Specialists those are folks with lived  experience um in homelessness and then they we   contract for assistance related to Workforce  Development with both uh workforce alliance and   Goodwill and now have our integrated uh substance  abuse case manager so we have these very well   functioning uh care coordination teams that are  doing such wonderful things in our community to   connect people to Services the scope of services  for the uh for the impatient beds is a 28-day   stay for 20 individuals annually to provide an  integrated Service delivery system with medical   oversight and arrangements for Primary Health  mental health and psychiatric care standardized   depression and anxiety screening care coordination  with other social service providers and partner   treatment agencies integrated uh integration  of medication assisted treatment peer support   services and Technology to assist and support  uh recovery post discharge the total amount of   funding would be 140 ,40 um the term is a one-year  re term renewable for three successive one-year   terms by mutual agreement of the parties and the  care coordination teams with the assistance of   the sac addictions counselor will identify  persons in need of and willing to engage in   substance in patient substance abuse treatment  and refer them to Deca for a 28 day impatient   day while in treatment the care coordination  teams will work to identify housing resources   and an effort to time housing availability with  the release from treatment that's what's so key   about this strategy is trying to make sure that  when we identify someone going willing to go into   treatment there is housing for them when they  come out so the law department has approved the   contract as to form and it is the recommendation  to approve the liquor tax allocation of $1 140,141 impatient treatment beds with Deca and authorize  the necessary signatures and I stand for any   questions questions for staff for beginning with  council member ho high school thank you mayor um   at the end of the 28 days if maybe there's a  need for them to continue to stay there longer   is that an option we can work with not in the  in the agreement for the inpatient treatment   generally there's after care that's that would be  arranged a a a coordination between the addiction   counselor working within the team and deca to  I'm not sure about the physical location it is with I've not actually visited their facility  so I'm not sure of the physical location but it   is with Deca and that's a an entity that we've uh  worked with uh you with the courts uh extensively   thank you vice mayor B thank you thank you so  much for working on us I just wanted that's all   I wanted to say I'm very excited that we figured  out this piece of it and excited for a community   that desperately needs these beds thank you Sally  I had a couple questions yes so I'll start off   with these are 20 patients how will they get  selected in terms of priority um how will this   work out so the care coordination teams work side  by side with the dedicated case manager at sack   um to I they do a a substance abuse assessment  to determine the right type of treatment that   would be needed they're going to those that are  eligible where that is determined is the right   type of treatment it'll be first come first  served until they're gone um we'll know after   this first year uh what kind of demand that  we see and is it accurate to say it's about   $215 per day per individual in this program  I didn't do that math but that sounds about right and lastly this might be a question uh   for law liquor tax allocation What's the  total amount that we receive on an annual basis so the the uh amount that we typically  budget for is just under 3 million it's in the the   uh 2.6 to 2.8 million dollar range uh this  program uh has been uh budgeted into our   liquor tax expenditures I believe we uh  budgeted in about 200,000 for this fiscal   year uh and then I think it's uh budgeted in  at about 300,000 and and this this allocation   and the uh case worker uh fits within those  those uh budget parameters and the rest of   the dollars can you just address that so that  Community understands um how the rest of the   2.6 million gets allocated yeah so uh there are  many allocations from uh liquor tax we pay for   uh pieces of drug court we have uh grants that  are administered by the liquor tax Coalition   uh we have uh the day reporting Center uh that  is a a really intensive program that helps uh   our highest risk people uh be successful and  we fund that out of uh liquor tax as well so   it's a a great tool to help bring uh healing  and prevention uh for substance abuse to our community thank you very much I  see no further questions for staff   we will now open it up for public comment I see no public comments we'll bring it  back to the bench is there a council member who   would like to move I'll make the motion make  the motion to recommend the city approve the   the liquor tax allocation of $140,400  and contract for the 28 day substition   use case in patient treatment beds for 20  patients with dcca Incorporated approve the   necessary budget adjustments and authorize  and necessary signatures second motion   and a second any further discussion I  see none Madame clerk please open the rooll motion passes 70 Madame  clerk please call the next item   2024 ponnie Prairie Park facility improvements hello uh good afternoon uh Tim kellums Public  Work in utilities here to present on 2024 P   Prairie Park facility improvements um this one  has kind of been a long time coming and I'm very   excited for the possibilities for this project  and I I think once we get through the the slide   you will be too um pter Prairie Park is a gym uh  in District 4 uh is wi wild park contains native   prairies equestrian hiking biking uh has parking  lots uh safety and educational signage um open   air shelter drinking fountains restrooms uh and  I think one of the the newest improvements there   was the playground out there and let me tell you  about this time of of the day it is a hit with uh   families in the area I'd recommend if you haven't  been out there it is a really neat playground it's   pretty unique it's kind of nature-based themed  so there are a lot of uh benefits and um neat   amenities that we already have here at the park um  you can see here in 2019 that was when we improved   some of the trails out there uh again there is a  lot of different use out here between uh hikers   bikers and equestrian that's kind of a very unique  thing for this park having equestrian be people   being able to take their their horses out here um  we'll get into that just a little bit a little bit   of background the Park's main building again  this is on the east side so this is um close   to Tyler uh next to the airport uh this side  of the park um there are two entrances to the   park so uh again this is on the east side uh and  unfortunately this building is a little bit uh   away from the community uh in terms of neighbors  so there's not as many eyes on it which has as a   result has kind of led to uh vandalism for uh at  this building there's been about 15 incidences   within the last uh about three years uh involving  police out there some of them are fired some of   them are people just breaking in um right now it's  boarded up and closed again to that vandalism and   um theft from the building uh so and I think uh  at one point in time before uh the Great Plains   Nature Center was built some of the staff was  also from that facility there City staff was also   at this facility so there's a long history of  programming at this building uh engaged with   uh different uses including um those involved in  education and things like that so there's a some   variety of options that could be done with this  facility um once we uh go through and and improve   it improve it um one thing to note is that uh it  was used most recently for storage for Park and   Recreation but all that has been removed and most  of that again is due to the extensive theft and   destruction really of the property uh in this  building in particular it has some some pretty   good bones to it but it just kind of needs a  little bit more of extra love and care uh to help   maintain what we have and you see here uh on the  photos here that they are all boarded up trying to   prevent any additional access into the building so  analysis funny from the adopted 2024 2033 uh CIP   will be used to repair damage amenities address  maintenance and safety concerns install a security   system there uh the security systems for a size of  for project about this size it's about $50,000 I   believe the rest of that will then go into uh uh  renovating the building making sure that it is uh   up to codes and uh can be used for programming  either by the city of witchar or through or   leased out through agreements through different  organizations I know there's been a couple talks   with with different organizations uh there is some  interest so I think uh really once we get a a it   improved and see exactly what all needs to be done  we'll have a better idea on on who might be the   best fit for the space as I mentioned uh there's a  lot of great bones there are multi-purpose spaces   that outdoor seating area uh shown in a couple  slides before it's really unique you can have   that interior exterior relationship that you know  you don't really have in all of our uh all of our   buildings or just buildings in general so that's  one key component to to this facility uh again   it also has restrooms uh those have been closed  up so mostly into that vandalism uh so allowing   for more use will be an asset to the folks on this  side of the park there are restrooms on the other   side on the west side of the park but uh it's a  big Park and it takes a little while to get to   the other side again there the open shelter that  I was talking about is connected to the uh to the   structure um as I mentioned uh this is part of  the 2024 CIP there's $400,000 allocated and I   believe there's another $400,000 uh dedicated or  planned for the 2025 CIP uh for py Prairie Park   um all these are go Bond bonds for the funding for  this project and staff is recommending initiating   all of that $400,000 at this time so staff uh we  are recommending that city council initiate the   project adopt the resolution and authorize the  necessary signatures and have a stand for any   questions questions for staff beginning with  council member glas thank you thank you very   much for the presentation when do we project  this starting impr today breaking ground on   the improvements and securitys sure I think it'll  be easier to do security enhancements I think it   usually takes them uh probably a few months to  get started for a security again I don't know   exactly going in there and making improvements  we may want to add more security cameras later   depends on how the interior of the programming  needs to be done or some of those improvements   by Imagine security would come first and then  that would be followed by uh we probably want   to hire an architect to come through and really  design the space so we'd probably put out an RFP   here soon there is some stuff that we can  do internally through uh Building Services   to really kind of fix the windows things like  that with contractors so I don't have an exact   date on that by imagine the small ticket items  Could Happen later this year within the next few   months uh large bigger Innovations once we get in  there that would take a little bit longer awesome   thank you yep I see no further questions  for staff we will now open it up for public comment comment we'll bring it back to the bench  any further comments council member Glascock thank   you mayor woo I'm very excited about this project  and so thank you for the staff that worked on this   I know that I've had multiple meetings with Troy  his staff and also the chief of police to address   concerns about this I get nearly a text every week  about some vandalism happening in this property   so I think this is a perfect example how we  can reutilize an existing asset in probably   one of the best ways possible I'm excited  about the collaboration and figure out how   we can get partners in there whether that's  nonpr nonprofit Partners uh to be able to   capitalize on the nature component of it the  horse component of the park and so I'm just   very excited about this project I know the  Neighbors in uh the district are also excited   and I just want to thank everybody for their  work on this and very excited to support this   seeing no other comments from anybody on the bench  mayor woo I would make a motion to initiate the   project adopt the resolution and authorize the  necessary signatures second motion and a second   any further discussion I see none Madame clerk  please open the role motion passes 70 Madame clerk   please open uh call the next item amendments to  city code chapter 3.15 pertaining to Mobile Food vendors good day Mary woo City Council Members  battalion chief okes with the witch fire   department is here to present the proposed  amendments to the current mobile food vendor   ordinance City wiah first adopted the ordinance in  December of 2026 witw fire department has engaged   in extensive consultations with mobile food  vendors operating in the witw area to update   the city code regulating food truck businesses  and educating them on the new Fire life safety   requirements the purpose of the of these efforts  was to modernize the licensing and inspection   requirements for mobile food vendors in the  Witchita area to better balance businesses   development and Public Safety witto fire has  also worked closely with Fire Marshals in the   Central Kansas region to develop effective  protocols to support a collective Authority the proposed amendments fall into  five categories decals for licenses   types of licenses and fees updated the  fire safety requirements modifications   to regulatory enforcement and authority to  join Central Kansas Fire Marshall mobile food Coalition the first proposed amendment  is the issuance of decals to help enforce   officers clearly identified licensed  and approved mobile food vendors   within our community events these two  decals will be displayed on the upper   leftand corner of their vending window  and they will be the size of business cards the second proposed amendment is to  change the licenses and Associated cost the   current ordinance provides three types  of options for licenses a one-year 6mon   and 30-day type of license those time  periods are determined from the date   of license issued which creates various  enforcement difficulties the new proposed   ordinance would limit to two options  an annual license permit and a special event the annual license will run from calendar  year January 1st through December 31st benefits   of the annual inspection would be $50 cheaper  than the current license each license covers   the same period time frame and inspections  can occur on a more consistent schedule the   special event license allows mobile food vendors  to operate a community events or events sponsored   by the city with no more than 10 consecutive days  example of the River Festival that's coming up   three special events per year Andor a total  of 15 days 15 a total of 15 days in the past year the third proposal is to implement  an updated fire life safety requirements   for mobile food vendors we would allow up to  200 pounds of compressed gas propane gas for   manufactured mo mobile food vendors still we  will only allow 100 pound for all other mobile   food vehicles units a more string stringent  fuel storage Appliance and piping rules   including installation of gas detection alarm and  a Clarity on inspection and cleaning for required   ments for the different Hood systems a  clask fire extinguisher for those food   trucks that produce grease L and Vapors  a implementation of electrical systems   used in Mobile Food vendor vehicles and also  prohibit seating and inside of the Mobile Food units fourth proposal would modify enforcement  to Mobile Food unit regulations the term   enforcement officer is added to clarify  when the witcha fire department witcha   police department and the metropolitan  area building construction Department are   authorized to enforce regulatory requirements  the witch other safety issues present and wiah   police department can enforce distance and  ons spot requirements at community events   the fines or raised from a maximum of $500  to the minimum of $500 $500 and a maximum of $2,500 fifth uh the fourth proposed amendment  would oh I'm sorry the fifth proposed amendment   would also allow the Witchita fire department  to in to accept an inspection reports from   the Central Kansas Fire Marshall Mobile Food  Truck Coalition in lie of conducting our own   inspection a memorandum of understanding has been  developed with Area Fire Marshals to implement   Regional mobile food vendor inspection  Authority Inspection of the Coalition   members can be used to satisfy local  inspection requirements for all parties   and amendments to the city code proposed  to allow which tall fire to join the Coalition 11 total different  jurisdictions have agreed to join this Coalition in agreement with theou all fire  departments will utilize one inspection   checklist a live Google doc to keep access of  approved and permitted food trucks a coalition   decal with a department designation and  a perment number and the one inspection   will be required per calendar year in  consultation with mobile food vendors   that operate in the Central Kansas region as  well as respective Fire Marshals in the area   witto fire department has deter determined  that a regional Coalition would benefit the   City by minimizing administrative costs as well  as mobile food vendors operators who would not   need inspections for every jurisdiction that  they operate this has been a long process and   I would like to thank uh Nate from legal sta  from licensing Captain a from fire and all 11   fire departments that that have agreed to  join this Coalition I stand for questions beginning with council member hoisel thank you  mayor um so are the shortterm licenses are those   going to get a yearly inspection as well or do  we do that when they apply for the short-term   license no all food trucks will be required to  have a fire inspection and they would just be   issued on the type of license that they prefer  an annual or a special event okay um are the are   are the licenses going to look different to  distinguish between a yearly and a shortterm   so we discussed about that uh we discussed that  and I think what we came to the conclusion is that   um for the yearly inspection uh that decal will be  issued for them for their vehicles but if you're   doing a special event probably think looking at uh  a permit that they could put on their window just   for a temporary basis rather than longterm okay  yeah so that way there's just some distinguishment   there um the uh there's no safety concerns  about the increased amount of Compressed Gas   liquid BR to pay for the manufactured Vehicles  do you think you guys think that's no normally   through uh best practices and and standard uh  for mobile food vehicles that are in specifically   engineered for this uh type of business they  are uh designed specifically for 200 lb okay   and uh the last thing is just kind of kind of  odd so I have to ask the seating is that that   way customers can't come in and sit in the Mobile  Food unit or is that the chef back there he can't   have a stool or something there to no we've we've  had a situation when we've had a double decker was   converted into a food truck and the seating was  on the main entrance of the food truck and then   all the cooking was done up top so uh that was  uh not a good option to uh to to develop a or   design a food truck like with a double decker  bus okay is that they wanted to do something   like that is there a process that they can go  through to appeal that or is it just a hard no   for any seating on mobile food vendors uh I'm sure  uh we would prefer that they would consult with   the fire department and also we would uh consult  with the metropolitan area building construction   Department also okay all right appreciate it  thank you council member toter thank you thank   you for the presentation thank you for all your  work on this and and I really like this concept   of developing the Central Kansas fire mercial  Mobile Food Truck Coalition anything that we   can do to make it easier for entrepreneurs to want  to do business in our city and also the region I'm   all for I I looked under section four under fee  and I read it several times so if I'm missing it   I'm sorry but let's say that I want to start you  know tle food truck whatever and I go to get my   license and now it's going to be the uh what is it  350 instead of 400 good on us cost less who does   that get paid to then is is this is the Central  Kansas fire marcial food mobile food Coalition   of an entity that the who help help me understand  that part of it so the city licensing department   will receive the licensing fees and revenue from  that standpoint the Coalition itself from the from   the 11 fire departments that have joined there is  no cost or any type of services other than just   our inspections and our decals that we provide to  those businesses themselves okay and so when you   listed all the cities Wellington and d d so if  if my food truck's in Wellington I'll write the   check to the city of Wellington or whatever it is  well from the from the process how it works here   in the city of Witchita we would conduct the  fire inspection we would issue the Coalition   decal saying that it's been inspected through the  fire department and also enter our information   on the Google Docs the live documentation that we  have that we created um from that standpoint each   food truck is responsible to make sure that they  follow each City's recommendations where they're   going to be conducting businesses at to make  sure they still follow those city ordinances   and regulations on attending community events  okay so that part's not changing at all no okay   thank you very much for the clarification makes  much more sense thank you councilman Glasco mayor   I have two quick questions councilman hoel's  comment sparked a question on mine regarding   double decker bus that had seating in it is that  still an operation no that was one of the I think   uh it was probably back in 2017 when that was one  of the first uh um food trucks that came to our   attention that wasn't a good idea to to issue a  license but no that is not no longer in service   and it's no longer even in the city of wiah it  was sold okay um are there anything um any of   the additional regulations or analysis that would  um kick somebody out of compliance currently that   we're aware of and if so are they grandfathered  into this process my example is going to be the   double decker bus but there might have been  others that fit that categ no other than the   uh requirements of a a class K fire extinguisher  for those uh um uh the food products that produce   grecula and vampers that really is not going to  be any big cost that's going to affect the food   trucks those are normally required anyway for uh  brick and mortar type of restaurants when those   types of fire suppression systems and we've spoken  with the Mobile Food Truck Coalition with members   and non-members uh a couple times we met with  them prior to presenting this to city council   and going through the process of amending it and  there everybody's in agreement with this process   okay thank you and one last question um just for  the sake of security as well what information uh   for the vendors are stored on a Google doc what  information will be provided to that Google doc   so basically it's just going to be the name of  the food truck the owner the fire department the   inspector and the permit number so non-sensitive  information yeah there'll be nothing that will   be uh from their application process or anything  personal would be kept on that on those documents   okay thank you council member Tuttle thank you  I I just have one more question I not sure if   I was gonna ask but feel like I need to so I see  the part in here the applicant shall also contain   a statement that no person whose duties include  working on the premises of the Mobile Food unit   is a registered sex offender is that new language  because then if you go to section standards for   issuance of license it looks like that's a  potential change under number five or has that   always been included I think I would let uh Mr  Johnson address that thank you of course good to   see everybody uh that that stays the same we just  made a change uh I think the five you're referring   to capitalizing mobile food unit so it actually  refers to the same kind of definition above and   then insure is included yeah um but otherwise  it's the same requirement that we've had otherwise   before I just it was just a few linguistic things  to make it read better so it's always been that   if you work on a mobile food truck you can't be a  registered sex offender that is correct okay thank you I see no further questions for  staff we will now open it up for public comment no public comment we will bring  it back to the bench any further comments   from the bench if not I will move um I I  really appreciate that there's a streamlined   process now um that not just helps witch but it  collaborates with 11 jurisdictions which really   um is helpful for entrepreneurs especially  uh those food truck operators so uh thank   you for the collaborative effort and so I will  move that uh the city uh takes the recommended   action uh to place the ordinance Amendment on  first reading and authorize all the necessary   signatures second motion and a second any further  discussion Madame clerk please open the role motion passes 70 Madame clerk please call  the next item community events witchar River Festival good afternoon mayor council I hope  you're all ready for Riverfest I'm Troy hotman   director of Parks and Recreation so the item I  have for you today is in regards to a community   event for 2024 the the witchar River Festival the  community event uh of 2024 River Festival this is   an a festival that started in in 1972 uh through  the witch Festival incorporate or also uh wfi and   um it's a multi-day community celebration from May  31st to June 8th uh this year in 2024 it attracts   local residents and tourists from all over trans  and surrounding states wfi is coordinating with   the city departments for licensing the street  closure requests which are Douglas uh from water   to Waco will be closed permanently during  the event um approval of the license report   will be in lie of issuing individual permits  and authorizations making a little bit easier   for both uh the city and for wfi the city has  entered into aou with wfi in February of 2024 and   the in theou outlines in kind Services permits  licenses street closures and WPD security amongst   other uh items that we provide um I am missing a  slide so I apologize but the recommended action   it is recommended that the city council approve  the licensing report street closures and request   for permit for the 2024 Riverfest River  Festival per theou between the city and wfi   available for any questions I see no questions  for staff we'll now open it up for public   comment I see no none from the audience we'll  bring it back to the bench there a motion to approve I'll move that uh we take the recommended  action and approve the licensing report street   closures and requests for permit for the  2024 witchar River Festival per theou   between the city and wfi and I feel bad for  Troy sitting through the whole meeting and   30 seconds worth of work here second motion  and a second any further discussion I see   none Madame clerk please open the r motion  passes 70 Madam clerk please call the next item cup 202 24-5 and z22 24-14 Community  unit plan amendment to cp-35 7 to rename   the cup change partial partial boundaries and  modify uses associated with its Z change to Li   limited industrial district generally located  on the north side of West MacArthur Road and   on the west side of South Meridian Avenue hello  good afternoon can you also remind us um that   we don't take public comments regarding  these items because uh yes mayor there's   a city council policy that's been in effect  for a number of years uh I think going back   to the 90s that the public hearing for planning  agenda items occurs at the Planning Commission   meeting and that according to that policy  the city council does not typically receive   public comments on zoning items and this  is provided uh the policy is provided in   writing in the city council agenda materials  uh just above the non-consent planning items well good afternoon Scott wle from the planning  department so for this item we'll see if we've   got the Powerpoint here we go the applicant  is requesting to amend the existing Community   unit plan that is on the property and to  change the base Zoning for parcel five of   the property from GC General commercial to  Li limited industrial this item is being   heard today because there have been protests  submitted against the application the applicant   has indicated that they are requesting the zoning  changes so that a State Mental Health Hospital can   be built on the cup parcel number five which is  the parcel located with which would be located in   the southwest corner and also they're requesting  the changes to accommodate uh market demand for   potential uses in the future in terms of  the property the site is generally located   to the north and west of the intersection  of MacArthur Road and Meridian Avenue the   subject site consists of of eight Parcels it's  approximately 77 acres in size Jo GC General   commercial with a community unit plan and again  the GC commercial is the base zoning the cuper   community unit plan is the zoning that goes over  that in terms of context property to the north   is zoned sf5 single family and is developed  with a church which you can see here on the area here's the zoning map property to the  east is z MH manufactured housing district   and developed with a manufactured home park which  we can see on the aerial property to the South is   zoned plan unit development so it's custom zoning  and LC limited commercial the Pud zoned property   is developed with industrial and Manufacturing  the LC zone property is developed with a single   family home with accessory structures property to  the West is zoned sf20 single family residential   and is in unincorporated SED County and developed  with single family with a single family residence   property to the southeast of the subject site  is owned to LC and developed with a gas station   and convenience store in terms of the staff  report the staff report provides additional   information about the related one rise plat  for this property the development standards   the requested permitted land uses and screening  and Landscaping in terms of review on April 11th   the Planning Commission help held a public hearing  for the item and recommended approval the vote was 911 subject to staff Rec and that was approval  recommended subject to staff recommendation three   members of the public spoke in opposition  to the request with concerns about safety   and depreciation of value of property values on  April 1st the district Advisory Board considered   the zone changes and voted to recommend approval  5 to3 subject to the staff recommendation five   members of the public spoke in opposition to  the request therefore the application requires   a super majority vote in order to be approved  so six out of seven votes and just a quick note   about this one because a protest area was so  uh unique the protest area has an irregular   shape because the subject site abuts the boundary  between the city of witcha and sedick County the   protest area within the city is 200 feet it is  1,000 ft in the county and I'll show you a map   that will illustrate the unique nature of the  protest area in terms of the recommendation the   Planning Commission recommendation is that the  city council adopt the findings of the Planning   Commission approve the requested cup Amendment and  the zone change request authorize the necessary   signatures and instruct the city clerk to publish  the ordinance and resolution after approval on the   first reading again this would require six of  seven votes Alternatives include the following   you can override the Planning Commission  adopt alternative findings and approve   the requested zone change in cup amendments with  alternative Provisions that would require five   of seven actually that would require six of  seven votes because you would be overriding   the protest you can also override the Planning  Commission adopt alternative findings and deny   the cup Amendment and zone change that would  require five of seven votes or as always you   can return the case to the Planning Commission  for additional consideration and again a note   that it's city council policy to only accept  public comments during the Planning Commission   meeting and with that I'll take you through  some of the graphics and photos so here's   the site outlined in red here's the graphic from  the uh cup sorry from uh yes from the cup drawing   that was submitted uh parcel number five which  is where the zone change is requested from GC   to Li is outlined in the aqua color here's the  zoning map the existing Zone at the area here's   the map from the comprehensive plan it shows that  the area is recommended for new residential and   new employment mix here's the protest map again  with the irregular shape due to the convergence   of the city and unincorporated County again just  over 20% of the protest area land is represented   by protests that were submitted by the property  owners here's the cup uh drawing uh for the old   one one this is the original cup drawing this is  the requested changes again it would bring it into   alignment with the plat that was recently approved  here are photos from the site and the surrounding area and with that I'll stand for any questions   council member glot hello Scott thank you  uh for your presentation I know I have a   lot of questions um that people have asked  in the community so wanted clarification on   a few of them um I if I remember correct the  original parcel that was going to be used uh   for this facility was actually at the furthest  northwest corner of the property and then at one   point it moved from the furthest Northwest  property to parcel 5 do you know when that   move occurred and perhaps the reasons for that I  I do not specifically know either uh the reason   or the timing on that could the applicant answer  questions I'll defer to law on that but council   member under the policy you have the ability to  ask clarifying questions of an applicant okay good afternoon mayor and uh councel uh Tanya Cole  I'm the assistant uh County Manager for SED County   um I will tell you that we moved uh the parcel  to the Southwest um directly after we um received   approval from the County Commission to enter into  negotiations with the Lane Community Foundation   for this property uh the reason for uh the move  to this parcel had to do with uh the location um   because we felt would be uh better for us um to  have that parcel so that we could uh we're under   a certain time frame because of arpa funding um  and so we felt that having that parcel we would   be able to um utilize uh utilities quicker and  faster to put up that site um at that location   uh second reason also um if you can look at that  yellow kind of belt in the middle that allows   the patients the pods for the mental Health um  pods are going to be um towards the back there   of that portion and so we'll have Retention  Ponds um through that yellow kind of Beltway   in the middle and so that allows uh the patients  there to be able to have that kind of Greenway   um Outlook kind of that landscape Outlook um as  well and then kind of the third reason for that is   um if you look at MacArthur that allows um three  access points into the mental health facility for   visitors um for staff and then for uh deliveries  of the clients as well as any deliveries into the   mental health hospital okay thank you I have you  up here I would have another clarifying question   sure what are the counties and the state's plans  for fencing and safety sure at the facilities you   bet um I have a site plan um and I'm I'm happy to  share that with you I can tell you um on the west   side there of that of that portion um we plan  to put up a 6 to 8ft masonry wall and that was   a requirement as part of this zoning as well um  we will have fencing around uh the entirety of   uh the mental health hospital facility okay  thank you I think that's probably all the   questions I have for you ibly have some more  for St I will be around thank you okay thank you I do but I'll defer to my colleagues if  they have any questions before I ask a few   more questions okay could we talk about um I know  there's conversations about a car wash being in   permitted use is that just because it's a General  commercial zoning what how did that sure um that   came in as part of the request uh from the  applicant on this and my understanding is it's   there just in case market demand uh calls for the  need or sees an opportunity for a car wash okay   in terms of um and this may not be a question  for planning this would probably be a question for regarding um traffic on MacArthur OB obviously  with development of this parcel of land it might   increase traffic along MacArthur do we have any  plans in the CIP development of this portion of   that road I would have to look that up it'll  take just a few minutes but um I can I can do   that if I'm do need to do research on that I  don't know if you had that e not that's fine um I think that's a majority question is current okay see no further questions from for staff  at the current moment and again there is no   public comment regarding this item uh this  does reside in council member glas thank you   mayor um I've had a lot of conversations with  a lot of people about this project and a lot of   input from individuals I know I've talked to  nearly 30 Neighbors in the area to the community   meeting I want to thank the neighbors that host  that meeting uh to be able to express concerns um   I've had conversations with um Matt tanah Hill  one rise Tanya Cole commissioner Lopez members   of the County Commission State Senators state  representatives about this this is a massive   project uh for our community and want to make sure  that we're answering concerns of the community at   the same time supporting a very needed development  that this body does not have jurisdiction over   the location of this facility this body has  to look at the facts of the case and see if   it fits within our zoning guidelines there are  other entities of government that were the ones   that selected this project and um the city did  not have that jurisdiction so our job is look at   the facts presented and make a decision based on  that I know we had a conversation at the district   Advisory board at mapc and thank you uh Tanya for  um also um reiterating that mapc and dab heard   this based on the new parcel land not the former  partial land so I thank you for that clarification   and timeline because that was something I was not  aware of um until right now as well um I believe   it's not our job to override the opinion of the  chief executive officer of the state in terms of   the ability of this location um but I do want to  make sure uh that we also mitigate some concerns   in the neighborhood the concern that I heard from  Neighbors um primarily regarding a relocation of   our homeless Outreach Center from the city or  multi- agency Center and I want to clarify from   this bench that is not where the city of witto  is looking at our facility not not where we're   looking at our multi- agency Center um we have  other locations in the community that will be a   priority for that in addition I know that there  are concerns about a work release facility that   is permitted in the current zoning um though the  applicant has stated that they have no in ention   of doing that so with all of that presented I will  move that we approve the cup Amendment on zoning   change with an alternate cup language and I will  read that language because it's pretty detailed   I move that we override mapc that we approve the  cup Amendment and zone change requests with the   following alternate cup language the general  provision 3B shall be modified to exclude a   day reporting Center as permitted land use in  addition though the use uses of the correctional   facility and Correctional placement residents  are permitted General provision 3B shall also   be modified to specifically prohibit those uses  from operating a work release program I move that   we place the resolution and ordinance on first  read we authorize the necessary signatures and   then instruct the city clerk to publish the  resolution and ordinance after approval on   the second reading support of the motion I offer  the following findings that I believe upon further   review with the future operator of the proposed  Mental Health Hospital day reporting Center is   not a necessary use they do not wish to use the  facility as part of day work release program and   in addition not allowing this Reporting Center  and a work release program uses will help reduce   detrimental effects to nearby properties  and has been indicated as a concern by area residents second Motion in a second any further   discussion I see none Madame  clerk please open the role motion passes 70 Madame clerk please call the  next item CO2 24-12 conditional use requests   in the city to permit entertainment  establishment located one qu quarter   mile east of South Webb Road and  on the south side of East Kellogg hello good afternoon Scott wle again in this  case as you heard the applicant is requesting a   conditional use in order to allow an entertainment  establishment at the subject site entertainment   establishment in the city allows for alcoh the  combination of alcohol and entertainment in a   venue where the capacity is less than 300 persons  this item is being heard because the dab vote was   tied in terms of the request the applicant has  indicated that they are requesting the conditional   use in order to allow for a Cabaret style venue  although there has been a Night Club operating   at this site the conditional use to allow it is  only for that specific address or Suite you may be   familiar with a larger uh nightclub that operates  as part of the same structure but in a different   Suite of that building so that hints the need for  the conditional use for this smaller Suite uh in   order to allow for the entertainment establishment  in addition the conditional use is required   because of the proximity of a church which is  located directly to the east of this property   in terms of the site the site is generally  located south of Kellogg and east of web road   it is at 10001 East Kellogg Drive it is just over  5.3 acres in size is Zone GC General commercial   and currently developed with one building which  includes a nightclub occupying the larger portion   in a smaller Suite that is currently vacant in  terms of context properties to the north east   south and west are Oil Zone GC General commercial  property to the north is developed with a vehicle   repair shop property to the east is developed with  a church property to the South is developed with a   warehouse as well as a property to the West which  is also developed with a warehouse in terms of the   staff report the staff report provides information  about the proposed use and recommend Ed conditions   in terms of the review on April 11th the Planning  Commission held the public hearing for this item   one member of the public spoke in opposition  to the request of conditional use with concerns   regarding safety trespassing and vandalism the  Planning Commission voted to recommend approval   with the conditions listed in the staff report  that vote was 8 to5 on April 8th the district   Advisory Board reviewed the request and made no  recommendation this is because the vote was tied   3 to3 one member of the public spoke in favor  of the proposed conditional use no protests   were received for this application therefore  the conditional use request can be approved   by a simple majority of four of seven votes  it is recommended that city council adopt the   findings of the Planning Commission approve the  requested conditional use authorize the necessary   signatures and instruct the city clerk to publish  the resolution after approval again requires just   four of seven votes Alternatives include the  following you can open override the Planning   Commission recommendation make alternative  findings and deny the application or as always   you can return the case to the Planning Commission  for further consideration just a brief note again   about city council policy and the public hearing  at the Planning Commission um unfortunately we   do not have a PowerPoint for you so if you have  any questions I can refer to the graphics that   are attached as part of the staff report packet  so with that I'll stand for any questions any   questions for staff I see none there's no public  comment does dust reside in council member Tuttle District thank you Scout um I appreciate the  presentation and thank you for meeting with me   just to go through all the options and also to J.R  Cox I I appreciate your help and just to make sure   that I I understand this um again the reason it's  not onc consent is because my dab had a quorum but   it was a tie so when you have an even number of  folks come that sometimes causes a conflict um   I have received no expar communication from  the applicant or from the community so no one   has reached out to me regarding this um and there  was no protest so with that I will move that the   city council adopt the findings of the mapc and  approve the requested conditional use authorize   the necessary signatures and instruct the city  clerk to publish the resolution after approval   four of seven votes second motion and a second  any further discussion I see none Madame clerk please motion passes 70 Madame clerk please call  the next z202 24-13 zone change requests in the   city from tf32 family residential district  to be multif family District to construct   a multif family property generally  located on the east side of North   rain Avenue within 550 ft north of East 2 Street North hello Scott wle again uh this is a  case that you saw at last week's meeting   it was deferred so I'll be brief in terms of  the overview of it so again as you heard it's   a requested resoning from tf3 to be multif  family the applicants requesting it so that   they can build a multif family building on the  site um it was uh the vote was tied originally   at the district Advisory Board and there was  there was also one protest received against   the application that protest was outside of the  application area so it did not count towards the   percentage um in terms of uh the development on  the site is currently vacant the owner also owns   a apartment building uh multif family apartment  building to the South and has indicated they would   just like to uh build another one to the North  or at least uh one that's similar to it um in   terms of uh the reviews the Planning Commission  heard heard this item uh and recommended approval   9 to Z uh dab one heard it first on April 1st  and had a tied vote three to3 on this one uh   they also uh because it was deferred last week  uh with the intention of taking it back to the   dab that occurred last night and the dab  recommended approval 5 to one uh again uh   there was one protest received but it was outside  the protest area so the recommendation uh to you   is that city council adopt the findings of the  Planning Commission approve the requested zone   change place the ordinance on first reading  authorize necessary signature uh instruct the   clerk to publish the ordinance after the second  reading again requires just four of seven votes   Alternatives include overriding the Planning  Commission and denying it which would require   five of seven or returning it to the Planning  Commission which requires simple majority four   of seven and again just a quick note about  city council policy and the public hearing   taking place at the Planning Commission  so with that I'll stand for any question any questions for I see none again this item does  not get public comment this resides in council   member Johnson's District thanks mayor um we had  a good discussion last night the applicant also   showed up and um the dab delivered a decision so I  will go with the district Advisory Board vote and   move that the council adopt the findings of the  mapc and approve the requested zone change place   the ordinance on first reading and authorize the  necessary signatures and instruct the city Clark   to publish the ordinance after approval on the  second reading second motion and a second any   further discussion I see none Madam clerk please  motion passes 70 Madam clerk please call the next   council member appointments and comments we'll  start with council member appointment we have   any council member tutle thank you I would like to  appoint Steve Klein to the historic preservation board I see no further appointments I will  move that we approve that appointment second   Motion in a second any further discussion  see none Madame clerk please open the mall   motion passes 70 it is now time for council member comment any comments from Members I see none all  right move to the final which is adjournment um I   moveed that we adjourn this oh before we adjourn I  apologize I got too quick sorry we have a special session I moved that the city council recess  into executive session for 10 minutes to receive   information on a civil action pursuant  to KSA 75- 4319 B2 for legal consultation   with the city attorney which would be deemed  privileged in the attorney client relationship   again regarding pending litigation and  legal advice we'll return in 10 minutes   mayor the item is required the executive  session is required um add that additional   language is was required to protect the um  interest attorney client privilege sorry   second page yes I apologize the executive  session is required to protect attorney   client privilege and the public interest do  we need a vote for that yes is there a second   and then a vote is there a second okay motion  and a second um Madame clerk please open the rooll motion passes 70 we will return  in 10 minutes to receive this uh legal 13 at 1:34 we will return thank you