[0:00] Brian Bachmeier: hello this is the presentation for the 2023 Street and water main Improvement project on 9th Street Gershwin and Glenbrook Avenue from 7th to 10th my name is Brian bachmeier I've been the Oakdale city engineer since 1989. [0:16] Brian Bachmeier: joining me in this presentation is Todd blank he is a principal with short Elliot Hendrickson the consulting firm we use for design and construction management the purpose of this presentation is to review the need for an annual program describe the construction elements of a project outline the process of a project and also present the policies of Project funding there are four objectives to this Improvement project the first one is to maintain or improve safety through better pavement conditions the second is to control maintenance costs as the pavement gets older it costs more to maintain it and it's [1:01] Brian Bachmeier: increasing at an increasing rate it's to the point now where the maintenance costs are exceeding the revenue that is collected in this particular area and dedicated for maintenance also it's very inefficient to continue patching this area and then it costs five times more per ton to patch a street than it does to Pavement the third objective is to improve the reliability of the water system there have been numerous breaks over the year years in this particular area due to the age and type of water main that is in place cast iron water main that is 60 years of age is susceptible to frost heave in the spring of the Year where it shears off and breaks in the fourth [1:48] Brian Bachmeier: is eliminate service barriers again in the spring of the year when Frost is coming out of the ground we have to post the streets with a restricted load limit which could affect Service delivery to your area City records indicate there have been no less than eight water main breaks in this particular area in Oakdale typical streets are designed to last 25 years in this particular area the last time the streets were resurfaced was in 1996 which was 26 years ago and so as the pavement gets older the pavement condition deteriorates at an accelerating rate at the same time the maintenance costs are increasing at an increasing rate however [2:37] Brian Bachmeier: we reach a point of diminishing returns at about 25 years of age where no matter how much we invest in the street the pavement conditions continue to deteriorate the city does monitor pavement conditions in our community and we have about 12 percent of our streets fall into the poor to very poor categories and this particular neighborhood does have a poor rating and this is primarily a result of the pavement age condition the types of distress in the pavement and also the amount of patching that has been done Street pavement is most susceptible to damage in the spring of the year from March until May when the frost is coming out of the ground due to the pavement age and condition [3:24] Brian Bachmeier: it is now necessary to post this particular area at five tons per axle this could affect Service delivery to your properties if you're having any work done it could affect the delivery of materials and equipment to your property city of Oakdale does have an annual Street resurfacing program we have about 90 miles of local streets in our community and we're resurfacing three to four miles a year so you can see that we're asking our streets to last 25 to 30 years for 2023 the 9th Gershwin and Glenbrook area is one of five different neighborhoods that are slated for resurfacing I will now turn it over to Todd blank to [4:10] Todd Blank: talk about a typical project which you can expect proposed improvements and the construction process next you'll see some pictures of a recent similar project that was done and this first picture is taken on helmo Avenue south of 50th Street you'll see the existing asphalt pavement has really seen its its service life you'll you'll see the expensive inefficient patching that Public Works Crews have had to do by hand which Brian referred to there's different colors of that patching because it's had to be done year after year to keep that road in service the next picture is taken in a residential area along Holly Avenue and same type of of Street pavement that has [4:56] Todd Blank: really seen its its life severe cracking areas of patching that have been done by hand next are a couple of pictures that show the condition of the project area now and the first picture is on Gershwin Avenue looking uphill to the north and you can see again an example of the large areas that Public Works has had to patch with their their own forces very inefficiently but just an older pavement that the city has been trying to hold together and then next Glenbrook Avenue also looking uphill to the north same type of patching a larger crack on the right hand side in the northbound lane and then up at the top of this picture on the left is actually a location where [5:44] Todd Blank: last month the water main did break and Public Works had to come in and and dig that area up and put a temporary patch of pipe into that water main that older cast iron Waterman one of the main goals of this project is to remove and replace the old asphalt pavement and concrete curb and gutter they have achieved their design life and are in need of replacement it's also a chance to perform other improvements such as to possibly narrow the width of Glenbrook Avenue and maybe align it better at the intersection of 7th Street so that it aligns with the portion of Glenbrook to the South another major portion of the project is to replace the cast iron water main this older water main has been very prone to [6:32] Todd Blank: water main breaks and one of those just occurred last month and this is a chance to put in some newer type ductile iron pipe that is less prone to that braking so the entire water main system is proposed to be replaced including the hydrants and veils Public Works is also televising the sewer systems the sanitary sewer and storm sewer to see if there's any work that needs to be done on those so there may be some portions of the sanitary sewer where some joints have to be sealed and some portions of the storm surge system where there may be some repairs or some minor extensions maybe an addition of a new catch Basin to pick up more flow and then we are also looking at the areas by all of the ponds where the [7:19] Todd Blank: pipes flow in and out of those ponds so those storm sewer aprons some of those have a lot of sediment that has been deposited there and also trees that have grown up that hindered the performance so those areas will be taken care of with the project the street signing is all being looked at and anything that is not up to standards will also be replaced and then lastly we are in contact with all of the private utilities so the gas electric phone and cable companies they are aware of the project and the schedule and they may also use this opportunity to perform any repairs or replacement on their system what will you expect to see during construction so during the construction [8:05] Todd Blank: process this the city will hire a contractor the project will go out for bids then the city is bound by law to hire the lowest responsible bidder so we will have a prime contractor out there that has done similar type of work and they will be the lowest bid they will have a number of subcontractors to do some of the work so one of the first things that will be done is the pavement will be reclaimed so you'll see a big asphalt reclaiming machine with diamond teeth on it and it'll come it and it will reclaim that existing asphalt pavement and and turn that into gravel that gravel can be recycled or reused on the project if [8:51] Todd Blank: necessary after that the grading crew will come in and they'll remove the top uh three and a half inches of gravel to make room for that new asphalt pavement section at the same time there will be a another contractor in a concrete subcontractor in to do the curb repairs so the spot repairs on some of the most severely cracked or settled curb some of the existing curb to be replaced will be in front of driveways in order to best match in the contractor will need to remove a small portion and Patch back in an area behind that curb on the existing driveway in this case the contractor will provide advance notice to the property owner so [9:36] Todd Blank: that Arrangements can be made for parking while the concrete cures in and gains strength this usually takes approximately one week uh there will be utility repair so there'll be a pipe crew that will be hired uh taking care of any needs on the city's sanitary sewer water main and storm sewer and then also as we mentioned there'll be some private utility companies so sometimes the gas company comes in and and has to replace the their their gas system or there might be some spot repairs on some of the cabinets or Transformers so there will be other crews in there doing that type of work after all of that work is done then the first layer of asphalt will be paved we [10:22] Todd Blank: call that the base course and uh that will be paved at that point it will not be a gravel road anymore but but a a paved roadway after that pavement is installed then the castings in the street will be adjusted to their final elevation so the manholes and water valves will be brought up to their final final grade and then the boulevards can be restored so anything that was Disturbed with the street lighting or anything that is in back of some curb and gutter replacement the city will be putting in new topsoil and sod in those areas the private utilities are responsible for their own Boulevard restoration so any areas disturbed by the gas electric [11:09] Todd Blank: phone companies they will be doing their own topsoil and grass restoration a lot of times they use seeding for that instead of sod after all that is done then the final layer of asphalt is paved and at that point the the project is complete so during construction access will be provided to all properties on a continuous basis however if there is a piece of pipe right in front of a driveway that has to be replaced or if the concrete driveway um apron has to be replaced then then there will be a time that access into the driveway will not be possible the [11:55] Todd Blank: contractor will provide notice ahead of time and alternative Arrangements can be made mail delivery will continue throughout the project but we do also want to hear from Property Owners on any events that you have planned so if you have garage sales or graduations open houses any any other events like that you can notify us ahead of time and we'll work with the contractor to provide the best access and clean that up as much as possible before that event the city has standard allowable working hours so Monday through Friday that is 7 A.M to 7 p.m and then on Saturdays it's 9 A.M to 5 p.m contractors don't always [12:43] Todd Blank: work Saturdays but sometimes they need to just to stay on schedule so no work is allowed outside of those hours unless it's an emergency and then lastly the city will have Representatives out on site during the project these will be resources for for you any issues questions problems that you have and uh they're also out there making sure that the project is built properly and correctly we are beginning this project by sharing information sharing information with you and then we want to hear back from you on things that you're seeing in your neighborhood things that you may want to be addressed with this project items such as drainage utility service or Street lighting we have some surveyors out on site Gathering further [13:29] Todd Blank: information on the city's infrastructure and the project area we are conducting a study to further determine the improvements and the proposed costs and funding and that will be summarized in a feasibility report to the city council on December 13th at that point the council can order the public hearings those would be held on January 24th 2023 there would be one hearing to review the proposed improvements and then a second hearing to review the proposed assessments and this is the chance for the property owners to provide testimony to the city council on the project and the improvements and the assessments after that if the council orders the project to go ahead construction plans [14:15] Todd Blank: would be prepared those would be brought back for approval in March and then the project could be put out for public bidding the bids could be brought back to the council in late April and a contractor could be hired to do this project we would then anticipate construction starting in early May and being complete at the end of August [14:19] Brian Bachmeier: thank you Todd I will now be talking about the city policies as it relates to project financing the estimated project cost is two million four hundred and seventy three thousand dollars the city will be financing 83 percent of the project or 2 million sixty two thousand nine hundred and three dollars the balance of the project about four hundred and ten thousand will be [15:01] Brian Bachmeier: assessed to the property owners that assessment represents the cost to remove and replace pavement and curb and gutter on a minimum standard Street in two thousand two dollars based on the zoning District the minimum lot size requirement of the zoning District in this particular case the minimum lot size is 80 feet so the the assessment is based on 80 feet of Frontage the city is held to the standard that the assessment cannot exceed the benefit to the property in courts have determined that the benefit is the difference between the before and after market value of the property special assessments defined it is basically a loan that is spread over a [15:48] Brian Bachmeier: 10-year period the interest rate is two percent above the city's rate the interest starts accruing on October 15th of 2023 the property owner can prepay up until that date October 15th of 2023 without interest partial prepayments can be made at a minimum five hundred dollar per deposit if the property owner chooses not to prepay the assessment it's certified to the county and collected with the property taxes over the next 10 years with the first installment starting on May of 2024 you can pay the remaining principal at any time and there are hardship deferrals [16:33] Brian Bachmeier: available just a little bit about the hardship deferral process there is an application that can be filed with the finance director generally it requires that the property be homesteaded it does continue to Bear interest unless that's waived by the council and it's terminated upon the sale or transfer of the property changing the homestead status or if the council rescinds the hardship status since 1992 the city has used these assessment policies and nine thousand four hundred and forty three properties have been assessed following these policies there are a little over ten thousand Parcels in the city so for approaching 95 percent of the properties have been assessed under these policies [17:19] Brian Bachmeier: thank you for listening to this presentation if you have any questions please feel free to contact me at the phone number and or email address provided here