This transcript features a Moose Lake City Council meeting. The primary speakers are the **Mayor (Ted Shaw)**, the City Administrator (**Tim Peterson**), the Public Works Superintendent (**Phil**), and the City Engineer (**Brian Goldman**). [2:23] Mayor: 20:17 and like to start with the pledge allegiance please. [2:48] Mayor: come our guests here tonight maybe you have a few Corrections on the agenda the agenda that you have that the hardcopy is correct but in the packet the minutes and the financial reports are reversed in the packet just so you wear that also 22 new business six this would be 6j and diving is citywide health insurance. [3:32] Mayor: the next item is K which is resolution 17 point zero eight point zero two said public hearing. [3:52] Mayor: under number seven reports and correspondence item new the part Board minutes. [4:06] Mayor: I can see was a fire protection void minutes for July 2017. [4:19] Mayor: and I didn't do or thank you cards Timothy do you have any other Corrections additions in the Ellison Council hearing on a motion to accept agenda so late there a second second well in favor say aye aye oppose motion cade consent agenda - eight minutes for July 12 2017 City Council meeting minutes to have any discussion or questions on the minutes. [5:04] Mayor: - mmm you have a motion to accept the minutes for July 12 2017 so moved second second all in favor say aye opposed motion cage under to be financial reports will have number one the city calls payable for August 2017 number two the city financial statements for July 2017 the number three will it restore profit and loss statement for July 2017 in the discussion the questions. [5:43] Council Member: none we are almost to accept the financial reports the removed you have a second second well until you say I all right those motion carried. [5:58] Tim Peterson: I should say there is one more than a state in your packet and I don't know if it's on that larger packets that'd be and it out that is the date at the top if you notice it says July of 2017 your head company does have August go over thank you. [6:27] Mayor: I'll tell you later number three public comment this time reserved for comments from the public on matters not listed on the agenda please keep comments to three minutes you're on the agenda none - next item is we have a employee that might tempt to introduce to the public place with Gina Dean retiring we hired a new deputy clerk finance director and that's Katie bloom who's here she's so far been an excellent addition to to our staff with a really good [7:15] background in accounting which is something that we were looking for and felt that was important and we look forward to another solid thirty nine years with could you step up and just tell us a little bit about yourself. [7:34] Katie Bloom: well I am NOT famous like I was in Carlton I went to school out in South Dakota I am A most recent position I was with black though for coming here when I was there for what a year that's not to say he's welcome to the community very excited very cute. [8:06] Tim Peterson: move ahead to number four Department reports in the end of the case chief is not here at katana place Bryce was going to be gone tonight so just a couple of quick items you can read through the calls and all that but you think a big thank you to the police department for all their work with egged days in the park the car show and Stampede all of that according to Bryce everything went very well National Night Out was was a large success again as it was last year the the road construction doesn't seem as though it has caused many issues for our Police Department I know that there are issues for drivers and things like that [8:54] but the police department has has not had any major issues with with the road construction any other questions like he says you can you can certainly buy price know any of the total calls in the reported 152 calls for the month which is a very busy month again and thank you to the police department any soon enough part-time police officer would kill what yes we have hired a new part-time police officer ray couture thank you he works for Fond du Lac currently I believe he's from from the area no a lot of the officers know who he is and and [9:40] have worked with him in the past Bryce is familiar with them licensed and all of those things so he had his first kind of ride around with with Bryce and everything's gone well so far and we look forward to him pick up some of the overtime shifts that the questions better console. [10:05] Phil (Public Works): 4b Public Works superintendent report mr. mayor members of the council and another busy busy month we found 4.2 million gallons drinking water we collected sixteen point four million gallons of wastewater that info [10:25] conflicts utility conflicts with Northland Road project and then between storm sewer and water and sewer conflicts then was read on industrial air here which involves us waters here this line which we use off about a main solve a water tower which was actually done on a midnight shut down last Wednesday night which one yeah and there's a million down well that we had doing a sewer conflict and the seawall at the intersection iron and iron wood and fields it was funny because it was a service a sewer main all in conflict there and the sanitary and the Stan sewer service and main we're all gonna collide and hit each other so after a bunch of rerouting [11:12] that would be worked fine and other news back together at the same time well now it was being taking place on Mount hua number 87 for Karis totally fell apart I mean just it was it was on our list together place anyway at but so it was kind of a he's gotta be good thing enough you know as we were there doing this a living was a bit you know just kind of to build for us but at the same time this is something that should have been done years ago so good to catch it now then after they our budget goes through and then return up until the rest of the month we spent working with the sewer bonds pouring sidewalk working on some flood work to finish up the 2016 flood and that's about it one thing I'd like [12:00] to bring up to you guys and I'm sure you all where you have a compost area and our shop the people don't believe is entirely about leaves and brush and gas products we also have initials of people dumping garbage well actually I've arrest you for everything they have pull out of there and it's garbage diapers use construction materials bed mattresses unwanted furniture die analyze me and cats and dogs concrete and old car parts the area has gates on it that we could lock and keep it open while our hours are there because mrs. stating that a lot of extra extra time for s cleaning stuff up trying to get rid of some of this stuff and the city is now paying a berth to go to the dump to get rid of [12:46] anybody else's stuff I guess I mean that's not on the agenda better a be my recommendation now we start locking that up I always consider locking this up to eliminate some of this extra cost in the city and that's released the time for us and if it's something you can talk about or whatever that's fine but I did the last we brought up to you guys because we're it's getting to be out of control so a long time the recycling showed up there with a person see them there which help stop that kind of stuff my County will open the same always the recycling shed is yeah that's a good idea just optionally could think of looking for something quick for worse and it's costing us more and more money you know. [13:32] Phil (Public Works): I think we've had another load two loads in the last two weeks up to Nordstrom's just of garbage to get rid of and you can't have it sitting around because otherwise this commentar collect more because of nails and stuff phoned up there a lot more than you would so I mean that's it's not on it's also uh and have it cost that way as well so. [13:59] Mayor: something has been kind of it's it's progressively gotten worse yeah could see like a new safe Township has clears their gates and that's open upon request so if you want to go down there and use that you need to get ahold of a board member and not good on there with you it used to be open so they ended up taken a lot of us and now our gates are open all the time and I mean it's amazing what comes in over a weekend just a weekend alone it's amazing what comes in is there of camera events in that direction next rule or not not not up there yes it's yep. [14:38] Tim Peterson: I think we already have gates there it's it's a fairly simple solution to just lock the gates when we're not there I understand that people [14:46] go up there on the weekend and drop brush off I understand that there will be some amount of inconvenience or getting used to something new but this seems like it's pretty simple that when our guys are there it's it's open and when they're not it's it's closed well advertise hours of operation and perhaps they'll sign up and probably put something in the paper and on our Bolton boards I can see that causing a lot of in this fall when people are trying to amaze on the weekends recycling on Saturday yes and if we want to do like a a certain day of the the fall or a [15:33] certain number of weekends during the fall even that is better than just leaving it open 24/7 365 so I mean come come fall come spring you know spring cleanup as well we can we can leave it open for additional weekends and we can post that and do all of those things but anything would be better than than just leaving it wide open to the journey of the ends up being on the weekend because I know there's different businesses when town met all of a sudden them Sunday night and stuff like that but people traveling throughout of a seven sort of FDL for campers and the businesses garbage gifts. [16:22] Council Member Chris: you know maybe the stepford issue is to walk and on Sunday that have it open on Saturday lock it in evenings when you guys aren't there leave it open on Saturday that close of lock at Sunday which means somebody will have to come in and lock in every day anyway today the police could swing by and lock it also on Sunday morning I just know there's because I remember we locked it before people you know that worked all week I believe things is when they do their yard word and it's gonna cause a lot of people you know uproar when they can't you know very JIT emit stuff. [17:14] Phil (Public Works): and if that's what this was it we want to be honest conversation understand that I just a fella me never mind continuing on corner an added cost of the city just for is mean that people you gotta remember a lot of places will charge for this and if this is wide open and people can save $2 they're gonna try to do it I mean there's a lot of there's a lot of stuff that does not come from Carleton or even Pine County into there it must come during the middle of the night because somebody should see a truck coming down there with a mattress or furniture yeah we'll have been about bottoms and a pickup trucks and fill a brush on top bin. [18:02] Mayor: your consensus for what they're doing subscribe and go from there nothing that's our data that would be nice we don't inside it for now for this year try to close lock it up Sunday and movies will lock it up each evening during the week leave it open on Saturday lock it back up on Sunday is that correct well Saturday proposed the trial just not good saw the Mayan Saturday that yeah then the police could do that so you guys won't have to be one and there no true you know defense isn't that high so if people [18:49] really are gonna want to step over it they roll weather soon as you're not through it at the gate you know Eileen it at the gate so miss our cameras up or maybe that's my thought is to eventually camera up there and get a license plate all of our cameras are well all of our cameras are running on fiber so also getting that access up there would be impossible well not impossible expensive spend 'yes yes. [19:22] Tim Peterson: say the same thing I say in our technology meetings which is I would I would really like to get the projects that we already have we've done and then we can consider any of any new project that that we want but I'd like to get the ones that we have now done just the [19:36] fact you do you have fiber at the new building the new lift station that to the new station if it can was put anywhere but then you won't build the seeds into it to see what they're dumping I just don't even enough to dump that they're going to dump it outside or throw it over a gate and you know they're doing this in the night so I don't know it's way to try to you know yeah stop a little bit they have to move the recycling shed back up there again and matched I always like moose do that was these open Saturday I didn't know if the recycling wasn't well that's. [20:21] Mayor: something I guess consider thank you okay thanks hundred for CCD engineer will period improvement projects. [20:30] Brian Goldman (Engineer): historian members of the console I had a discussion with Northland on Monday this week they're tentatively planning to start midweek next week the foreman that they're going to bring in for the project is finishing up a project this week Lance the the project manager thought it would probably be about Wednesday when he would be on I remain and he needs to put up a sign at both ends of Kenwood to inform the public one that construction [21:07] is going to start he was supposed to get that put up today or tomorrow so so hopefully next month we have a report that the 50% honors he did see any shop drawings for the storm sewer structures and those were all edited and approved so so he's moving and I guess I I here to converse and I'm glad he didn't tear up the road and not move in and get it done so he plans on once he starts he's going to stay with it it'll be a totally supper crew than what's in town doing the 73 war that's that's been his plan. [21:54] Mayor: and I kind of like that plans yeah thank you so any questions thanks thank you sure [Music] the Chamber of Commerce updates. [22:31] Chamber Representative: the chamber would like to think the sitting crew and and Police Department fire department for all their help with all of the events in July that the chamber puts on parade activities for that and a godís to Stampede and car show and you know for whatever the city helped with with the crazy horn day to get that set up and the next event is the brofist Orthodox Pavilion on September 9th and there's a city council meeting tomorrow at noon at campers any [23:23] questions thank you thank you very much great events to buy the chamber. [23:45] Mayor: your Naboo biggen exist so six-minute jump ahead to do so their guests 6c Oktoberfest we temporary license if you want to come up and add anything to this you certainly can but just so the council knows there the brewery and the arena are thinking about partnering for their own kind of Oktoberfest event with bands and [24:08] alcohol served by the the Muni as well as other some other breweries this this line item is for allowing them for a one-day permit to sell their there off-site which would then be at the arena so what I have is a temporary permit that if approved I will sign and then a certificate of liability insurance that covers the city while they're over there [Music] for discussion council I think it's an awesome idea and I'll make a motion to accept the temporary license for the girls for the Oktoberfest in a second. [24:57] Council Member: any other questions discussion all in favor say aye all right both motion carried. [25:20] Oktoberfest Organizer: so mayor City Councilmembers I'm so sorry behind gasoline today so dial actually approached me about this last year we thought it was a great idea we just we were ready to take it on we're gonna do as much as we can with what we have to work with we also have a potential partner or a food court slightly that might want to get in on it and they could begin bringing like a widget then if that's what we want to do a F now speaks to you guys if that's something that you guys are interested in do and be like trampled by turtles or something like that Jeff one of which is a partner of mine in other businesses I've worked with what their big games is like a hammer schlagg and game where you have to hit a nail in and then you get inside you pass [26:07] the Henry to somebody else and you get a chance it's a it's a be festive ball game that's pretty traditional there's fake Steines and so we're not gonna have big gas Titans whether they need it these plastic ones and they can maybe they can across the way then they try to fill this bucket up with a partner or whatever it's not doing there it's just water and then the PGA is gonna five K for some stuff with the kids that morning and then they'll be some crafts is in there from like nine didn't tell me and then we'll kind of take over if Cody Garrard probably singing for a little bit maybe others games while the cold hold back at tournament and things like that and then go into a band that night so that's what the plan is right now fantastic and it is September 30th. [26:52] Mayor: yeah thank you thank you yeah the next state and we will jump ahead to our guest who is 6f resolution 17 - well 7 - or one the chrome public right-of-way you know anybody have the page. [27:35] Tim Peterson: 8989 thank you Mike this is the same thing that we discussed at the last meeting with the alien right away between the downtown businesses of Elm Avenue and Arrowhead Lane between 3rd Street and 4th Street we talked about the reasons for it we talked about the law of product which we can we can go over again if you'd like but what was requested was that the sewer want a sewer main that runs through their be located and measured and then also locate any of the power lines that are back there and measure from those so what we did was we located the pins for [28:21] the for the corners of the property ran a string line measured from there there's a there's a transformer that's down there with some posts around it if you measure to the end of the post that was fill that was about 17 feet so if we did 17 feet this would go from a 30 foot right away to a 34-foot right away so we instead of to the posts we measure just to the back of the transformer itself so these posts basically protect the transformer that is exactly 15 feet so if we did the 15 foot right away and liked like we're talking about here then we still include the transformer and it's a 30 foot right away does that make sense. [29:06] Council Member: okay so then then we located the sewer main that's back there which of course is not perfectly dead center it's off by 5 feet okay so if here's your property line the sewer main is right here five feet off to dig up online sewer main water main whatever cities generally want to have 10 feet on either side of that - dick so if you did that it's 15 feet again on either side so I don't have any change in the resolution I don't have any change in any of this it's the same same description as last time same resolution as last time just [29:51] hopefully with that you were looking for or painful questions discussion by the council. [30:05] Council Member Chris: have a question which transformer box were you measuring off there the run by behind the florist or the one behind and they down by the bike shop and the line whether big boys tenders not just the pole but the actual box on the drum. [30:23] Tim Peterson: yeah which is why we did this sewer main as well so let's let's just say because I think it came up last time let's just let's just bury everything which for starters is ridiculously expensive and we can't just make people do that but let's say that we did and we got that [30:37] out of the way then we measured from the sewer main and it still needs to be 50 [30:47] and that's how this this third street side right the transport you can see the trade I know that is but that's that's that measurement what is the measure may not pass then the deck of the my real-estate took out to 61 I think this eleven letters well on each side 11 feet so if the woman like I guess my thing is is if they run feet up there is acceptable why is not 11 feet down here. [31:33] Tim Peterson: acceptable because 11 feet is as wide as we can go otherwise we're just putting our right away inside of people's buildings and and that doesn't make sense if 11 if you want to do 11 feet below then the power lines and transformers are there not in the right-of-way anymore and you won't have enough room to dig up the sewer main basically if if this wine as I'm looking at if there wasn't a deck behind the graph that would have continued on at the same there's there's maybe on that side but not on the other side so then you're in two buildings on the other side as well. [32:19] Nate (Property Owner): but that's just a deck and a loading dock also on grass and driveway not the hallways and until you get to an hour's corner where the fear is up to there there's a loading dock it looks like a little red White's property that goes all the way out there but that was a bill you know after when I can ask straight line if we can do 15 feet for the entire thing I just I think we're putting our right away on existing stress existing structures I'm s I'm fine with going 15 feet the whole way I didn't take up a better look at the the northern part I thought we were talking more about the southern I guess I'm reversing saying is why can [33:06] this be 11 then why can't this be 11 down here I mean we're taking Ryan because of 11 if it's 11 feet down below then the electrical lines are not in the right of way the Transformers not in the right of way and we don't have enough room to dig up the sewer so I went as wide as we can up above we went as wide as as we could I heard a question. [33:45] Council Member: oh yes sir so just to clarify this so we're looking at it easement run away and then the and there's the alley the same thing what [33:54] are you the road itself is ugly okay because to me if there's an easement it's it's for our power lines and stuff and nobody can build on that doesn't mean that you know that you have to make that into a railway there big a park on that two people park in alleyways all the time yeah I understand ma'am so so what I'm saying is 30 feet here do we have to block top it the 30 feet then 22 feet up here where is it just these look that we're looking at for we're not black totally and we're not blacktopping any of it okay. [34:41] Council Member Chris: I guess I'm confused do you guys want it to be two beasts it is my issue is is what he brought a blast I forget your name I'm sorry Nate brought up what you know we basically are taking land of his and you know what I mean is he's got land he wants to build on and he bought it that way and why we're preventing him from being able to build on that the way you wanted to is that what is that what you were saying that's what I understood I think first of all infrastructure and [35:29] infrastructure has to be protected that that's number one okay what infrastructure would whatever you had whatever is needed to keep that operating and allow you to get in to work on it repair it replace it that has to be protected if anything we would take more from the northern part but that means we will be going into their building if some of that is is no than fifteen feet on each side so that would be the problem Chris would we take easement into their buildings and into their decks and into their loading docks that would be the question to me the [36:18] inner structure has to be protected no matter what that's how a reason we're doing it for and I understand now but it doesn't go running straight down the middle of this from the other offset that the electrical and the shoe or not from the top when you get down here it's offset then pound right pass bo graphs is that where it moves over that pass good I guess it's not a straight shot there. [37:05] Tim Peterson: illustrate is not restricted to that maybe uh I guess I I didn't know that it was going to go this way perhaps we should we should back up to how this actually went because while I while I [37:15] appreciate Nate coming here and stayed in his case at the Monday after this took place what is called clearly this was such a big deal was called by 8:20 in the morning and by 9:30 and there was a meeting scheduled with every single business on this road every one of them was there every one of them asked that the mayor and I show up to a meeting so while I appreciate that that Wade feels like he's losing 15 feet every single business that was down there took time out of their day and stopped what their business was doing to ensure that they had access to their property [37:51] so right now we're talking about utilities what this is this is much more than where the utilities are this is something that's been used as an ally for ever and ever there's curb cuts on the highway there's curb cuts that go from there go from third Street this is a road this is a sewer main and this is where power lines go so no I don't think that the blower section should be 11 feet we can we can make the northern part of it or the upper part of it as as wide as we have the ability to but 15 feet down below is is is not too much the the proposed building that that [38:37] was turned in was was a box on a piece of paper with with no building plans whatsoever so while I certainly don't want to discourage development or or anything like that and we will work with mr. Houston on developing his property I wouldn't go light so far as to say that we have building plans all scheduled to be built here this isn't just that the sewer Maness is offset this is something that's been used by the public and maintained by the city for 60 70 80 years. [39:23] Mayor Shaw: I owned the business back there I know what the outage was used through the Emily finale [39:23] it is an ally well they don't okay but I know not whether quite frankly whether or not we do this or not because we have maintained it for six more than six years it is a road but I too understand when people come in and when we what we are in the forest which was the Keith Newman property and I came out of the back one day and the utility department was putting a big green box right when it on my driveway never approached us never told us anything about it so a lack of communication there was like what are you doing here you know so I do understand you know the frustration of [40:09] utilities have to be there and these mints and right aways but I do also understand you know owning property too and what little you have you know you want utilize all of it so sorry. [40:33] Council Member: do you have a suggestion Chris I'm dead northern pike no I am I team you'll make people take decks off and widen it up there i I've just wonder as I say they look at it why this is usable 11 and then all of a sudden we need this huge because people can drive through at 11 up here they certainly can drive through at 11 to get in to ever see one of these properties and that go up so like it's not just the sewer it's not just all electric it's not just that role I understand everyone so cable you say people drive through 11 absolutely then then the electric utilities power lines and transformers are now outside of the the road right away and hopefully the sewer main never breaks I understand [41:23] in that northern part that is 11 there's there's an electrical back here in the northern part to come overhead in the middle of that block it comes through I thought it comes on during I think it comes underground on Nate's property big green box at my place and down here and then yeah it's all overhead otherwise doesn't know the pose Martha you know market powers are in the ground the other purpose for Legros is for the television and fountain and eventually they'll be buried - so then it's going [42:09] to make it more crowded in there very even if doesn't make the that'll transform their story in an amount yeah but the polls is it is a survey in the center all the way from north to south is it is a cm the Senators are not website is about the wrong across both classes sorry it runs from one edge will be the edge of the southern side eastern and western edge towards to the two section honest that's the best way so its diagonals from north to south diagonal across the road Ln any reason that's how I was put in [42:56] for whatever reason because you want quadrants if you were very important it's primarily just something else to prop you of science not on my side soon the transformer it's normal now that's all the else's all the utilities are on the LLC's and this alleyway this benefit people on Hill Street is more on the buy side and help. [43:32] Council Member Chris: well I think we got all the information council you know the rest of the other ways in Tyler what 20 feet wide and the original plant I would say that almost all of our alleyways are the are handled exactly the same way as this or there's not even planted that we left it if there were no me it's it's 20 feet from center of the bill it's a forty feet total or not ten feet on each side like that power lines and stuff amusement well I think not and that's what I'm talking it it's like two different things to me because we're [44:18] talking easement and are a relative so right can't the easement be as right as you say there but the road be the same birth all the way through we can make it whatever we want and frankly it's not our cable amount of television and not our power the power company can get their own easement through back through the City Council instead join feet to dig your sewer main so unless you want that to be less to life just I would just pick a can over at this point there wasn't a need for whips of seer who place when there's a state standard on what it is and I do not know what it is on earth. [45:05] Council Member: I'm sure and then I learn any problem of that easement but it's just the red right away whether you need to have it right or down here no no no what I'm trying to get at is I don't nothing's as white as we can make it in the North because of the system the structures and then you got a building and you have a deck and you have I guess I understand that but I just don't understand why this slice on this side all the way down has to extend [45:53] Rea's has to be a minimum of 30 feet and I believe it for access purposes for emergency vehicles an emergency response they need more than 20 feet emergency situation you need more space than two vehicles you need space for basically three vehicles to get through alongside each other or an alleyway that the goods considering the road so it's three but this is even though it's a whether this has passed or not steady city still has control of this correct yeah I think he's also wanting to know [46:38] first to where where can the post speed now that having roof of a third time but where can the post speed where can he build because this will make a different fun but best turning a building permit and when he does I would assume did a variance or or some rezoning or anything this will have an impact on all of that so while we don't technically need to make a decision it has impacts later on so it provides will to make a make a decision here tonight so that you can work with with some direction and get his his paperwork in start your project imagine they're waiting to hear. [47:24] Mayor Shaw: I understand the situation we have we want the easement to be as wide in the south as North in the can't in the North because of his extreme structure and building and it wouldn't make sense divided into the building site this is what we have so last the Council for emotion 11 where I have a second second any further discussion questions again unconfuse done you know it's to talking about two different things here you know to me is the roadway itself or [48:11] alleyway and the easement for utilities we correct Mike and that's the dilemma the roadways presented as presented the class presented there there is no easement there is no there's nothing it's it's all within the road right-of-way you don't have we don't have easements for throws in the middle of our roadways but it says that right here that's right well maybe for their questions or discussion now I'm sure you say aye aye [49:01] aye opposed say no they have the documented motion is so moving back. [49:20] Mayor Shaw: - six a0 street construction bond 2070 MA they thank you for coming here tonight this starts on page 60 three in fact excuse me Council has passed some this maybe ranks with this paper. [50:03] George Eilertson (Northland Securities): that's right okay well good evening mayor members of council George eyelets and from Northland securities and I appreciate the opportunity to be in front of you tonight we are a film that helped you get your recent financing together tonight is the vote on a resolution for that financing and as noted on the handout this is the general obligation Street reconstruction bonds you're familiar with that from several well a couple of months of council meetings here you've taken some steps including I wrote shortly with your city administrator and your city engineer on putting together a street reconstruction plan and then that way you had a little [50:51] public hearing approved that by resolution following that hearing and then allow for public comment and so we're at that point of approving the financing so so that's what this handout is it's an oddity of an eight-year financing the city will net four hundred thousand dollars for project financing needs this is of course the city share of the south can whatever to the third Street and highway 73 project and so had a nice conversation play this together with the local bank First National Bank of Moose Lake so they are the ultimate purchaser of this financing and so mr. [51:39] Peterson over at the bank was very helpful to work with what we've got is a fixed interest rate of 3% for the life of the issue and the bonds are callable at any date so that's a nice flexibility for this city in that if you feel the need or you've got the ability to pay the bonds down you don't have to wait until the future that you've got the ability to do that at any time the page that I'll just direct you to is page four which is the final bond schedule as I noted this this is the eight-year financing term at that three percent fixed rate if you look at the far right hand column that shows you an approximate debt services 59 thousand [52:27] dollars per year so so considering the resolution that's in your packet approval that resolution locks in the financing as you see it in front of you tonight all the rates and terms and the money would be available September 13th so that would be the closing date of the bonds and the date as well so that's when interest would start on the bonds as well as the date that the money is available so any questions mayor council on this this financing package no thank you very much for the work on this council I don't have any questions. [53:12] Tim Peterson: all straightforward couldn't hear anything bad other than the the important piece was passed at the last meeting rather the meaning before that where this is reimbursable so all of the cost that we've incurred thus far with 73 and utility repairs that we've done on 73 and all the the money leading up to bidding for South Kenwood and third so all of that's included in this as well we're looking for a motion at this point excuse me if there are no questions I'll make a motion we approve resolution 17 [53:59] point oh eight point one five a second I'll second it any further questions discussion all in favor say aye i motion carried terrific Thank You counsel and Tim thank you for that additional comment on the reimbursement resolution I should have stated that or something as noted that you perhaps you're wondering oh is this resolution a couple meetings ago that allowed you to pay yourself back because sometimes the timeline of when you start incurring costs and when the bond proceeds are available doesn't always sync up so so again September first part of September when you get this these [54:44] dollars you can pay yourself back so thank you and enjoyed working with you thank you very much. [55:00] Tim Peterson: giving back on the agenda to live a police we discuss business this would be a team the update ID'd the hem WS SD contract negotiations the contract is all all done ready for your approval page 36 has a memo from Brian golden who's was our engineer working on this on the city's side there's some bullet points items that that I'll go through some of them the first bullet point is all the appendices that no longer apply have been either updated or taken out the second one is the debt with the pond [55:48] expansion and all of our projects that's been updated so that it is current the third one is an important one only because we basically have never charged the district for overages even though it's in our agreement that we would do so we never really had on a great wave of laying it out to say okay this is this is over your your allotted flow this bullet point says the math of how we're going to do it but basically now that we have set this up we will have a rolling period that we will be able to charge them any excess flow charges that they have the fourth bullet point is [56:33] that we will take over the operating and maintenance of the flow meter that's at South Kenwood the the added expense here is that we would like to add our SCADA system to the flow meter so that we can pull data daily and into the previous bullet point which is this rolling daily average or rolling monthly average with us taking over the floor meter we will also now take over billing the sanitary sewer districts so how it is always worked is that the district sends us an invoice for them which is which is a little bit strange so we will now invoice the district for their usage [57:19] like normal basically the next bullet point kind of describes how we are going to lower some of the eye and eye issues and extra homes that that come from the district this this is just kind of evening out which homes are in the district which homes are in ours and the eye and eye that goes with it the next bullet point is North Kenwood which has the exact same thing there are homes that belong to the district in homes that belong to most Lake and this kind of describes how we will break those out the next bullet point the the district wanted something in here that [58:04] stated if we have to bypass our lift station then they're not going to get charged any excess which the only time that this has ever come up in the past is when in 2012 when we flooded in 2016 when we flooded so basically we know that we have way too much water coming into our system just the same as they know that they have way too much water coming into their system we bypass they don't want to be charged more because there was a flood through the average of that year or whatever we basically charge them their average 67,000 gallons per billion gallons per day yes hysterical and like I said the the joint debt for the 2015 wastewater treatment facility and main lift station upgrades have been [58:51] added to appendix B those are those are the updates for the for the agreement you have any any questions about anything in here so there's there and I just have it yes North Kenwood there's gonna be a flow meter up there too nope now that one doesn't have a flow meter that one's divided out by the number of homes okay. [59:26] Tim Peterson: so we don't provide the water to those homes and we do also add water to some homes on some homes okay I'm west on the west side of my friend would ya and the website again this is open contract unless we're they wanna and as far as the rate to go is the rate changes kind of the same way that the rate changes with the prison so if if if we have an across-the-board rate increase it it applies to the district and we if we have a project that is because of the district or improves things for the district we will [1:00:12] re sit down and go through the the debt schedule and all of that well this looks like some nice work here Thank You Ryan there's a lot of let's make sense any other questions very conscious I just have a question is there any payments that haven't been made is everything squared away saying the payments that haven't been made yes and no so that we are getting the flowmeter for free free is because the district has never paid excess flow charges and instead of arguing about the [1:01:00] math on it which we tried for a little while and it started off up here that went done down here and then instead of doing all that we're just gonna say we're gonna move forward with the flow meter being turned over to the city the city is going to add this data system and that fuel media that what would you call it that it's contained in that whole project for that was probably 40 to 50,000 install that we correct we had them budget out if we just wanted to replace the whole thing was like a hundred twenty thousand as they honor $20 okay when it was a lucien nation initially put in the one that we're taking over yeah so it is a quite an [1:01:47] expensive piece of gear so hopefully that covered some of the cost that we include by taking their excess yeah looking for a motion to accept the contract I'll make that motion have a second any further discussion questions long favor say aye aye opposed motion carried just a statement anybody and it's completely business and wants to live they certainly can not you came here to stay. [1:02:33] Tim Peterson: 5c excuse me I should embarrass you in front of the whole community the project updates grant a minute we needed to amend our grant agreement again the ice resurfacer was supposed to be done by June 30 if I believe originally and then it was July so we amended the agreement all the way up to October and now we're not going to get in till November so we have amended it to December 31st because it went to some bigger city that had more. [1:03:20] Mayor Shaw: under 5 D highway 73 update I think [1:03:28] we've had no sooner do I listen are no I didn't know I think we're good all right any questions by the counsel on anything on 73 no big traffic changes in the future. [1:03:45] Tim Peterson: like there will be traffic changes they're gonna they're gonna bring there they're gonna bring the plant win next week the 15th so they will they will be able to start some of their paving projects like sue Hill they'll be able to pay that and flop traffic they they will be able to once they're done with sue hill they're gonna go back down to the south side of 73 down by the round of up they need to get that done before school starts so they're there otherwise there's some [1:04:13] finds that that start so we should see all of that kind of wrapping up there pretty quickly August okay thank you foggy Moose Lake sales and use tax just informational for the council as well as kind of a public service announcement if any of the businesses are getting notification this is this is what it looks like 61 this just kind of introduces businesses and anybody that pays sales and use tax to the fact that Moose Lake now has a half percent sales tax it lists who and who needs to register how to register for the tax when when you file how to how to file it how to calculate the tax [1:05:01] handling some transitional sales exemption certificates and and local government information so just informational and that's that's what has been mailed out to I'm scheduled that that'll start accumulating in September October first another first. [1:05:27] Mayor Shaw: any questions only one number six new business six AG o Street reconstruction bond 2017 a that's completed resolution so team made a 1 and B is completed C's completed 6d warehouse project on page 86 there is a proposal from Brian Goldman Goldman mink I speaking with Ryan you can you can read the whole proposal we met with the Public Works Committee as well my my recommendation and I also spoke with with Brian about [1:06:13] this as well and I will say that he sounded a little bit more relieved then sad on what I'm about to say my big suggestion is that we hold off on this until until next year we have enough going on with highway 73 with South Kenwood with 3rd with flood projects finishing up I think this would be a good project to wait until next year Brian did mention that there was some funding differences if we wait until next year there's priority given to projects that are ready to go basically and our project will now not be ready to go until basically summer of next year so there might be a funding cycle that that [1:07:02] we might miss out on because of this I still think that that waiting until next year's is worthwhile I'd like to see their sales tax but it's in an also that we was trying to see where what we are in the bidding which is can be spent on infrastructure council consensus on holding after next next year very good we'll give Tim some time to find some more money thank you I'm here 16 DMV system update just kind of another public service announcement I give the DMV folks a [1:07:48] break the new system that they have is absolutely horrendous they get kicked out can't log into their own system they can do it on half of the transactions when they can log in it's it's absolutely terrible and they're they are stressed out and they feel bad that they can they can't help everyone that's coming in so hopefully it will get better soon but until then I just asked that we of a break did you see what is happening with the people that are turned away with old tabs so that is a problem they [1:08:36] know and find the place okay very good thank you. [1:08:45] Tim Peterson: we have completed six f-16 loose Lake City Township consolidation in a financial planning agreement I went to the to the Town Board meeting this this past month to bring up the the idea of consolidating the township and the city it was it was not received great but the big the big ask at that meeting was that the board chair myself the mayor and the former town clerk could [1:09:25] all sit down and just have a conversation so that that they did agree that we could all sit down so we sat down met with Steve all dream who's the town board chair and Gayle and you know we we kind of laid out what from from my perspective what what the city is looking for and again the the big ask is not that we consolidate today the big ask is can we set up a public hearing and hear what the public has to say about this can we can we get together and work on zoning ordinances that protect the way of life for the [1:10:10] township you know they there's there's a fear that if the the city annex is the township that that farms go away that that you're not allowed to have cows or chickens and and that's that's just not the case you know we don't want to do away with farms we don't want to do away with agriculture that's that's absolutely not the case you know can we create ordinances that that change the way that that we look at hunting the way that I described it is if you're in the middle of downtown moose lake and you fire a gun that's that's clearly bad but if you're on 40 acres in the middle of your farm and you're 500 feet away from the nearest house then yeah hunt I mean that that's fine the one one item that [1:10:57] was brought up at the township meeting that I I did not think of was there will need to be a change for liquor licensing campers order yeah campers has a license right now we certainly don't want to annex the township and then start putting people out of business that again is not the purpose of this and then finally the probably the biggest thing that always comes up in discussions about annexation is how property taxes will be handled and I'll get into the financial planning agreement is is basically I would like somebody to be able to to study this and speak intelligently about how we would like to handle the property taxes and how I would like to handle the property [1:11:45] taxes is by creating a a world taxing district a real taxing district allows us to basically create two separate taxing rates and taxing districts it it allows us to not only ease into the township being part of the the tax that the city has but also keep them frankly keep them separate if you have a hundred acre farm it's not the same thing as as living in town so but there's there's more than that in this in this financial planning agreement there are there are things like the sanitary sewer district basically takes what we charge them and [1:12:31] then increases that and charges their customers so there there are fee savings as well as taxes to look at as well one of the things that I talked about with the township is that just just to kind of prove that this isn't about money is the the amount of increase that would come from local government aid is it has a bigger impact than just the property taxes if we if we just left property taxes alone at zero increase the the local government aid that that the state provides what would make a bigger difference than in property taxes would so this isn't this isn't about money this is about the the city being [1:13:20] short on space I'm feeling like the residents of the township are our part of Moose Lake and part of our community and and wanting to all be one community we talked about things like the police department while I while I respect the the Carlton County Police Force if there's only two deputies on it's kind of tough to it's kind of tough to always be in Moose Lake Township you know if someone calls the police department or calls 9-1-1 sorry in Lewis Lake Township it can it can take a while frankly for somebody from the county to get out there sold more often than not or all of the time the Moose Lake Police Department responds [1:14:05] there is there is no tax dollars coming to help offset that cost it's just the most like residents that that paid for that the library anybody can come to the library but again only the taxpayers in Moose Lake pay for that the parks the trails all of that is technically open to the public but it's the most lake residents that have to pay for it all of these things are are reasons to to consolidate the township with the city but property taxes is not this this thing that we're after so with all that being said item G a is financial planning agreement and what this agreement does is allows somebody much smarter than me to handle this it allows [1:14:52] us to have Northland securities draw some lines on some maps and figure out how we can legally create a rural taxing district all we can figure out what the fees associated with Township residents would be if they were within the city rather than in the township and it goes through what they propose to do which is look at annual audits for the city and the town look at budgets for the city of the velum fee schedules for the city and the town property tax data including lists of parcels and the taxable market value in that tax capacity for the parcels projection for future development within the annexation area [1:15:39] resulting in an increase in the tax base item to is kind of a big one create a database using parcel data for the town provided by the city so if we create this spreadsheet we pay for it basically once but we can use it into the future as well because we will always have the parcel data information ready and we can use it to to analyze any kind of scenario though that we want so if one person says we want to leave the taxes with a zero increase we can look at that versus all the way up to meeting what the city is or meeting in we can we can look at any of that number three is to analyze the the property value in the tax capacity number four is [1:16:27] to work with city staff to identify Town assets in the annexation which is utility systems streets buildings parks number five is to identify implication of annexation of the town's assets work with city staff to estimate changes in the city's operating expenses do we need to add more police officers Bryce says probably not but what happens if we did do we need to add more Public Works Department Phil says for sure what happens what happens if we do that you know there's a number of pros and cons exactly and you can read it but basically I am I am not capable of [1:17:15] putting all of this together this is this is all a lot of work but it also gives it also gives us a little bit of credibility when we can have nordland to present this information at a public hearing rather than me just promising that we're not going to double your taxes so I am I am requesting that that we approve the financial planning agreement and that we allow Northland to begin working on this council kind of questions discussion hang is great like it's good start and let you see it goes both ways because you know it might not be good [1:18:01] for us you know absolutely it might be better for the public who knows okay and Scanlon found that out in able to come up 30 times and why isn't cloaking Scanlon why haven't they consolidated because it's not good for a cloak aid it's not that is that it's not that it's bad for Scanlon it's bad for cloak a what is the cost with this okay this is the console 95 yeah that's right 9500 okay I can feel the question is there a console in their motion I make a motion will be entering this event can [1:18:47] by marking either one request that good for the questions and then the townships interested in this looking at this I are they interested in looking at this absolutely because otherwise sitting in the Town Board meeting they they told me that I will that we were going to double their taxes and I said well no we're not and which like to basically prove it to me and I can't this is the next best thing the natural study by third party to get as much information as we can to for us and for them and for both communities if you have a second before [1:19:32] the questions are in favor say aye aye opposed motion Kade Thank You Tara 6h 2018 planetary budget schedule we've begun working on the budget department budgets are starting to come together the wage budget will start very soon but we will we will need to set up a meeting with the council before the September meeting the September meeting we set up an initial levy so I am looking to set up a just a working meeting no decisions that will be made just a presentation. [1:20:15] Mayor Shaw: other other did you want me to email something out to do you yes let's see let's see there's a charity double dates for early I'll look at at my schedule and email something out maybe if you can email me or texting years okay how's everyone else isn't important he's just more difficult that's true thank you. [1:21:05] Tim Peterson: two-six I part bird resignation Lila whether in the packet on page 98 this is to attend Peter since it administrator [1:21:18] David 7 August 2017 it is with considerable regret that I must submit my resignation for the new Lake Park and Recreation Board I have very much enjoyed my news service on the park board and I'm proud of the accomplishments made during this time it has been my pleasure to see the progress from the group that struggle to make a quorum to meetings to an active and engaged group of citizens who care deeply about the parks and recreation recreational opportunities in Moose Lake I fully trust that the board will continue continues to do what is best for the citizens of the city near Sincerely Yours John Newland and I believe todd has banana park board about 17 or 18 years so many years of service [1:22:04] and greatly appreciate it Oliver was good things about them good you know it's really made made this community a nicer place to live I'll take Todd for that school appreciated that I would imagine we need to advertise for a PUD board position. [1:22:35] Council Member: giving us some consoles because secretary and our office manager should read a letter of thank you to him for his time that he's put in for the city we can do that thank you and to ensure a gym should really sign it and say double thank you. [1:23:00] Council Member: - six days citywide health insurance I just wanted an added because last year we had the discussion ten really had a tough time with everything else going on it wasn't fun that's why you looking at me but I just still think that we can do wetter and and I know that we went short of time so I with a broker three days ago we will do better because we will have a better schedule in September all I need to do is update our census information rather than recreate it so we have some some very minor things to tweak on our census information new rates do not come out until October for [1:23:48] January first renewals but it'll be it'll be new coverage so what I what I told the broker is that I would like them to prepare different sets of plans and instead of me bumbling and stumbling through trying to present health insurance information he there to discuss the details of the health insurance plan and then we can discuss and how we want to handle either staying with or changing the way that we that we do health insurance here I will try as hard as I can to push the sent a union but it's who we currently get our [1:24:34] health insurance through they have a board that approves health insurance rates I've seen it go as late as February before they pass new rates so hopefully they will have their rates ready to go and we can look at that in October as well but for sure we will have new health insurance rates to look at in October one way or another I would also like the city to look at having some caustic the employees paying for a family coverage and whether let us go through a union I think that we have the ability to say that everyone in this country is paying some something for insurance I think [1:25:21] that the inflation pay even for the first year 5% and we should look at it annually because if there's no about if they have no dog in the fight it's never going to change and they're going to continue that double-digit increases and the citizens are paying for it doesn't allow your employer's collecting about peanut a percent of our insurance we value them greatly that a single team and for every other person in the United States is is covered but family plans are not and I think that variable and the bottom lesson we need to look at that that's my opinion you thank you any other comments questions where counsel. [1:26:06] Tim Peterson: then this would be 6k resolution 17.0 - and also setting up public hearing it's a handout that was given mm-hmm this is the this is the opposite of what we talked about earlier I would like to get rid of some right away and just hand it off to the to the property owners that abut it if you go to page three in this in this handout there's a survey page four is an overhead image maps this is down on Knollwood drive down by the lake right on the corner there so Norwood has a full dedicated right away [1:26:54] for the road and then you get to the very corner and there's this odd additional right-of-way now we don't have utilities in we don't we don't with now the issue comes up that these two property owners that are on the corner there they have a combined driveway that is technically on city property so initially they came and asked that we pave basically their driveway because it's our property and I said why would we do that why don't we just give you the property to which they they agree with so then I sat down with both of the property owners and if you go back to page three you will notice that track a is much [1:27:41] larger than track B they are aware of this it's the way that the property lines are drawn we just continued the property line so this isn't we're not intentionally giving one person more because we like them it's just we continued the property lines they both agreed that that was the best way to handle this okay so now going back to page one and two which is a resolution that sets up a public hearing on the street right away vacation of track day in track B of normal annex pursuant to Minnesota Statutes for twelve point eight five one there's legal descriptions I've had it surveyed there's legal descriptions for track day [1:28:27] and track to be I will say that normally when you vacate a road right-of-way you return half of it over to this side and half of it over to this side this one is doesn't work like that it's not it's not actually a role where we're turning it over to both sides there's a world on one side and the other side is just these two property owners so we are giving it over to the two people that it should belong to but because we're setting up a public hearing we will also mail notices to all property owners within I believe it's three hundred and fifty feet so if anybody does have any issue with this or wants to bring enough [1:29:12] questions it can certainly be discussed at the public hearing I know that this one's a little weird. [1:29:24] Mayor Shaw: questions where the council the public hearing would be just at the next city all right you know questions you have a motion for resolution 1708 o2 so moved a second then you feel the questions no no in favor say aye I suppose motion carried. [1:29:56] Mayor Shaw: under number seven the plates and correspondence the first notes fire protection blade minutes from June 15th on 2017 said in a packet is stating on page 99 I usually to bring out one cause if you [1:30:14] look on page 101 there are 29 calls for the month of June and bacon it down 18 for the city of Eastlake to for most Lake Township long called a severe we only had 5 and it breaks down but some of the calls are so there's a month if you look at seven be part board minutes that's a handout also [Music] please those if they match moving on to 7d or scuse me 7c a fire [1:31:02] protection board for July you look at the second page of the handout that's the highlight again and whether 29 cause Turner the calls from the city of Moose Lake eight of them for most Lake Township silver had one under the area where this was to Barnum the bonfire and Windermere had nine class so a very busy notes for the fire department and seven have seen you have to think he comes to the city both from Chamber of Commerce need the first small city in the lake thank you so much for everything you do to help us make the fourth of July [1:31:49] metaphor for LA and we appreciate your help that was to the city the second card from the chamber city of Moose Lake and again thanking you for anything you have done for the further champion a good days was a huge success again this year the Chandra deeply values the partnership we have with the city who looked have many more successful events in the future and that's from a Woodman [1:32:23] for any questions and he plates responded. [1:32:38] Mayor Shaw: so I'll move on we have nothing in the Canadian bowed down to announcements and them benign wiggly Moose Lake City Council meeting Wednesday September 13th 6:30 right here we say graaah' delight commission regular meeting Wednesday this is August 16th at 4:00 p.m. and in their conference room this I told you develop that authority board August 14th at 11:00 a.m. at the hillside Manor office moose aka fire district Tuesday September 12th at 6:30 p.m. at the Emergency Response Center will say park board meeting will be you [1:33:09] know Everson that was changed from September 4th 11 it's September 11th again that's a new state park where you will be Monday September 11th 6:30 right here the lobby boy maybe August 17th at 4:30 the city conference room and the last one new slate Technology Committee will be September Thursday September 7th at 9:00 a.m. and the City conference room mr. administrator and the other items that got motion to adjourn some will have a second in favor say aye aye opposed adjourned.