good evening i'd like to call to order tonight's meeting of the isd 191 burnsville eagan savage school board the date is august 27th 2020 and the time is 6 30. i'd like to start by welcoming folks who are joining us uh remotely um always appreciate knowing that people are following us and particularly in these times staying abreast of all the moving pieces that that that are living within our school district and and in our country so um with that um director schatz would you please um start us off with the pledge of allegiance yes i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all say chair all yes chair i'll point of order for a moment uh um aaron are we certain we're broadcasting on youtube at the moment typically we have a little indicator up in the corner i don't see that in my screen at least i i do see it in mine i see a recording that's usually up there there's also a link to the youtube broadcast typically okay let's let's see yeah we are struggling to load it right now so it seems to be stalling out a little bit if we want to wait and and either start over or start that probably would be good we are recording at this point though so we'll have everything okay so we'll pause and just wait for you to come back and let us know to start up that sounds good thank you sorry about this no that's okay thank you thank you director miller reimbursement 713 student activity account 720 vending machines 510 school activities and 506 student discipline policies great that concludes my report thank you very much director chester uh next we'll turn to our legislative committee um uh director milo you want to um stand in for director kyle wigger yeah we um sure let me just we met here um dr battle do you have the date on that it was that uh sorry caught me unawares hang on just a second um but we did um meet uh in attendance uh doc our director hume myself uh and dr battle um that was on monday august 17th and um we were merely we just had one agenda item um dr battle do you want to review that real quick yes um we had a follow-up to our facilities realignment process um the board has a desire that if we do sell property um could we use um the proceeds and have legislative action to use it for general fund and so i did have a follow-up with a legislator about that process and i shared the process with the committee which is the legislature must um approve uh such a transaction yeah we just had a little bit of discussion about that and a couple of additional um clarifications we asked for and that was the extent of the meeting that is my report thank you very much uh we'll turn next to negotiations with director schatz the negotiations committee has had no activity since last report thank you and spa has had no we have had no spa committee of the whole meetings and officers will be looking to the fall to identify some topics for those committee meetings are there any board any individual reports on other committee or outside the district assignment chair alt i have a couple of reports um the association of metropolitan school districts the beginning of the new season for amsd began on august 14th at 7 30 and was a zoom meeting there were three guest speakers all from the governor's office first both commissioner mary katherine ricker and deputy commissioner heather mueller spoke about the governor's decision about the upcoming school year giving districts the option of implementing distance learning hybrid learning and in-person learning details of these options and are on the mde website look for them on the web page entitled covet 19 updates page keeps you informed they were followed by the secretary of state steve simon who gave updates on changes due to covet 19 to election procedures do check out the secretary of state's website for additional information on voting this fall for example i checked it today and i didn't realize that there's an option where you you can drive up and don't have to get out of the car and can vote the meeting concluded with an executive director's report the main takeaway was the tax surplus flipped into a tax deficit and by the way the amsd's next meeting is tentatively scheduled to be back at the quora educational center in little canada the space is large and i believe can accommodate social distancing we'll see now on to the district 917 report the august meeting of 917 was held on august 18th regular business included approval of board minutes personnel recommendations payment of bills wire transfers the investment report and the annual committee assignments new business included the approval of the fy 2021 and fy 2122 school resource officer contract with dakota county sheriff's department there's language in the contract for payment for services actually served so if the school year ends up in a form of distance learning the district would not be billed there were three agreements which were approved of teachers who are employees of member districts but work full time in 917 programs there were updates from melissa schaller the lead administrator of the 917 special education programs and eric van brocklen lead administrator of the 917 decals programs decals stands for dakota county area learning service programs then the board approved a resolution adopting a base learning model for the 2021 school year and other covet 19 related matters and this concludes my report thank you very much dr courier are there any other reports nope all right then next we will turn to dr battle we will receive a report about the birth to eight joint powers agreement opportunity dr battle thank you good evening chair alt and members of the board tonight i am providing a brief report about the birth to eight initiative or b two eight that is bringing together key entities from public health human services community non-profits and education in dakota county b28 aims to assure children reach key developmental milestones from birth through age 8 and to identify children and families early who may be at risk with the vision that 100 percent of children identified will meet the state proficiency reading targets key developmental milestones have been identified which will be categorized in three levels red yellow green similar to stoplight indicating their current level of need to just give you a little context between october 2016 and june 2020 dakota county made more than 1 260 referrals to school districts please know this process is entirely voluntary parent guardians must sign a consent before enrolling dakota county will provide health and developmental benchmarks and all parties will be able to monitor the development of students over time by putting information into the portal at the next board meeting on september 10th i will bring forward a recommendation to approve the joint powers agreement for birth to aid initiative please know this agreement will allow for our information to go into the the portal it will allow districts and dakota county to access the portal for use in the services provided to families a copy of the joint powers agreement is included in tonight's board packet for your reference also joining me to help answer questions are cindy check our early childhood uh learning coordinator and tom umhofer our director of community education programs who both have been serving on the birth to eight birth to eight steering committee since its inception when the legislature gave a authority for a pilot project so this actually comes straight from minnesota legislature with that that includes my report thank you very much uh board members are there any questions or comments not at this time okay thank you very much battle and next we will stay with dr battle we are receiving an update about district 191's efforts to implement covid19 related educational and public health guidance issued by the mde and mdh respectively thank you chair alt and members of the board tonight i will share information related to the four primary areas of our covet 19 planning for reopening schools in the fall health and safety academics student and family support also operations and staff professional development also we want to walk you through important sections of our isd 191 website that provide the most up-to-date information regard regarding fall 2020. so let's first start with health and safety because covet 19 is a health pandemic so since the last board meeting staff have been working on plans to educate students parents guardians and staff about the health protocols and mitigation strategies that our lead practical nurse bernie bean has given a very detailed information about in previous sessions our nurses have prepared presentations for staff that will be given next week as staff return for opening week for professional development we will be using health and safety signs from the minnesota department of health and cdc for educating students and staff some of the examples include and it is developmentally appropriate based on elementary middle or high such as wash hands be a germ buster prevent the spread of covet how to wear mask stay home if sick and social distancing guidelines and these are available in english spanish and somali moving on to the county updates as you know the initial information that we need to review in determining the learning plan is our county data for the number of confirmed covet cases per 100 000 residents so today every thursday they release county information so as of today dakota county was 19.63 and scott was 21. this does represent a decrease from the previous um data which was 20.56 for dakota county and scott was at 24.83 it still puts us in the hybrid learning model um also every week we bernie bean stephanie white and i have calls with dakota in scott county every friday after the numbers are released on thursday we receive more additional information last friday during our weekly call they wanted to emphasize that the numbers from last thursday represented a plateau but these numbers are higher than the last plateau in june they believe the summer numbers that have been reported have been impacted by graduation parties and weddings so tomorrow we will also have our calls to better understand the numbers released today moving on to ppe we have received ppe for staff providing special education services early childhood special ed through pre-k excuse me through 12 and our best students the ppe includes mask cloth masks with clear mouse gowns plastic barriers hand sanitizers disinfected by bottle spray the ppe from the state of minnesota will be picked up tomorrow and delivered to sites next week moving on to academic and school planning early childhood has screening components that can be completed online by phone or mail staff are conducting virtual screening reviews with parents to discuss completed components they and they also will be available for some in person we continue to work on our hybrid learning model we are really attending to student schedules because they must be strategically developed so k and one students will meet with their teachers on september 10 through 11 for individual reading and math benchmarking assessments the chromebook pickups are schedules and schools will communicate those schedules and procedures to families and we are in the process to ensure that our families have access to reliable internet our virtual academy we have 2634 students involved teachers students and parents will have one administrator to provide support and supervision even though they will still be attached to their home school this assigned administrator will work with the other principals to provide alignment between students and teachers home school and the virtual academy technology for virtual academy each child will be provided a device and we will work with those families again to have that very uh strong internet service the team is also considering how to build community because this is a new uh school environment video conferencing looking at printed materials and parent education moving on to student and family support we realize it may take longer for children to develop trust and to adjust to expectations in a learning program when their schedule will alternate between days away and days at school and so if the learning program differs significantly from the environment that the student as uh has less comfort in the student might experience additional stress so um our pbis team is really paying close attention to that to establish routines that help build a sense of safeness and security a sense of community trying to understand the child in the context of family culture and community and really working on some calming activities moving on to activities we do have sports we offer through minnesota state high school league and we also offer clubs and activities so all activities require a return to practice meeting plan that must be approved by the building administrator in partnership with the school nurse so every advisor every coach must submit a plan for review so we have stipend activities that have a competition or performance component and so this applies to them uh some of those examples are academic quiz bowl the fall play speech debate uh mock trial science fair and then we have a stipend positions that do not carry a performance or a competition component some examples are student council national honor society and yearbook so they will be encouraged to meet virtually to begin the year and then we also have non-stipend positions after school clubs and they will have the option of meeting virtually only and we have approximately 30 of those clubs now moving on to operations isd 191 systems are in safe operational mode status so in the guidance for minnesota department of education there are requirements and we have met those requirements the maintenance staff are conducting evaluations of our occupational excuse me operational capacity to always increase improve and maintain ventilation and other systems um transportation please remember we must transport students at only 50 capacity and so for our full-size buses that's 37 on a bus and for a type a bus that's 11. we also will be using our transportation for needed meal distribution and instructional material delivery a little bit more about ppe every site will receive ppe for distribution to all staff two cloth masks a disposable mask and a face shield enrollment as of august 19th the total enrollment of vpk 12 was 7989 which is currently higher than this than what we used in the projection for k12 we used in the projection 7008 k-12 is 7788 food service plans so at the last board meeting we did say minnesota was waiting on approval or to learn the status of its waiver requests to uh the federal government so on august 21st the usda did issue an extension through september 30th for schools to use the summer uh program before school starts so they did this on a national scope because some districts were delaying their start date similar to us like we uh delayed ours for two days um some districts that normally began school in august have now been delayed until september once school begins we must follow the national school breakfast and lunch programs so due to the late announcement of this waiver we did not have sufficient time to keep offering meals through the start of school since we had already exhausted supplies had staff who needed time off or had plans um or and then we just need to have prep for fall so this waiver barely helps any minnesota district since most schools are starting school in early september moving on to staff and educators support and professional learning new staff orientations have been occurring the new teacher orientation was held this past monday and i did give a welcome we are applying our current hr orientation processes to provide information on benefits policies and technology access um and we are also sharing about social distancing and other minnesota department of health guidance there is training that is done at the building and departmental level moving on to next week um the reopening reopening of school uh staff all staff pd begins on monday and continues through tuesday september 8th through 9th um 9 7 is labor day holiday and i really want to take this time to thank our parents and students who have been patiently waiting for information about the reopening of school there have been many uh parent sessions our schools have started that and i believe there's a zoom meeting tonight uh mr helky can tell us later i think the students have a zoom meeting tonight and so i really want to thank you and so to conclude that my report um aaron tinklenberg will walk us through the fall 2020 section of the isd 191 uh website thank you dr battle cheryl and and board members i'm just going to bring up our website and take you through a little bit about what's there uh as you can see of course this is our our homepage and right away when people get there they will see a link to our safe return to school information there's also a link right here to take people to fall 2020 information um we're trying to uh have this be you know a center of information for people so that they know where to go and can find pretty much everything that they need um as it is a fluid situation of course we're always adding information as it becomes finalized uh so for instance um while this homepage has our safer to return to school plan and uh including the calendar the staggered start to the school year in terms of which grades start on which days when it comes to the hybrid model as well as information about transportation start start and release times our basic health and safety commitments and then information of course about virtual academy and other resources right away on the home page but we do continue to add more information as we go so people want to get more in detail about what distance learning 2.0 means how it's going to be different for instance than what we did in the spring they can find that information here along with tech resource information for parents uh for instance getting started with a chromebook in several languages how families connect to seesaw and how parents use taking care of school at home we also have we'll have some information about using schoology and other resources on there as well [Music] a lot of credit goes to of course our technology department and katie salmella in particular for creating these walkthroughs and tutorials for families we do have information about our health and safety practices here people are wondering about those they can go through how what we're trying to do to keep students and staff safe and then of course the question we get a lot is uh what happens if there is a case of copen19 that's identified and we take you through the steps that we'll do there and people can even see the sort of decision tree table from the state of minnesota basically as you heard last board meeting we work very very closely with county and state health officials to make sure everybody gets the information they need the notifications that they need we do have a section with frequently asked questions so people aren't sure they want to try to find the information they're looking for a lot of that is here again as questions are finalized we are are always adding to that um so it's uh often worth going back to take a look at it as a first place to go an example of information that is just being added as it gets finalized pre-kindergarten information um since uh it operates a little bit differently than kindergarten through 12th grade of course with half days and things like that that that information is here kind of gets its own page and then um an example of information that will be added shortly uh you get questions pretty regularly about child care before and after school and during school days uh when students are doing distance learning for instance child care that's available that information the outlines of it have just been finalized today and that'll be up either later today or or tomorrow more likely for families and then we'll start pushing that out in information that we send out social media and other places like that that's the basics of it we're trying to have this like i said be the home of home of information and where people can go sort of a one to one stop shop but we know it's also passive um because it's a website it's uh so we're trying to push things out on a regular basis through social media and uh at least weekly updates to families through email director miller i see you have a question oh it's not my job sorry uh i'll be happy to take any questions director milling no i actually it's not a question directly for you aaron but first of all statement um in general thank you to everybody that has put a lot of time and work into this i know that um you guys have been planning over all the uh different opportunities and paths we could take throughout the summer and once we got guidance you guys really put this into high gear you know from planning enough time for teachers to get in the classroom and adjust to a proper schedule that allows families to get on some sort of routine and keep the buildings clean and safe a lot of thought responding to this and i really really really appreciate it thank you um i don't know if this is a question for uh lisa rider or dr battle but i'm curious about transportation we asked our families to opt out of bus route if if that was a feasible option for them um i think we initially had said in a previous meeting that we were if no one was knocked out we were looking at a problem have we overcome that challenge are we in a good place on transportation thank you vice chair miller yes uh lisa writer can um answer that uh yes so this uh past week we passed the list of all of the students and their uh cohorts identified over to transportation for them to begin the routing process given the numbers that we have in our virtual academy as well as the numbers of families that have opted out of transportation who otherwise might be eligible we feel that we should be able to do some good routing for students staying under the capacities of the 50 percentage at this time um we just began the work so there you know sometimes that the details mean a lot so um we are hopeful and uh working on getting all those very completed by the end of this week and into next week is when we'll begin talking about how to communicate this out to people so that they can understand and know we understand that a number of families are waiting for this information and we just spoke with our non-public saint john's who also receives transportation through this process today so their families also will be receiving information on how they can register so they can also be routed on the buses so that's all in process okay and then um another question um for stacy sovine um yeah i think in any given i think people tend to not realize even in a quote-unquote normal year the challenges that go to putting together the mix of staffing and needs and such across the district as teachers are not just teachers obviously they're they're licensed in different areas and expert experts and subject matter and such um so as we head into this coven environment with the vast number of students that opted to go to the digital the academy the virtual academy and now uh you know and with the needs of teachers being making sure they're safe and comfortable with what they're doing i just you don't have to give me numbers stacy i just want to feel comfortable that we're putting the puzzle pieces together adequately and we're going to be able to meet our needs in a week for the two weeks from now when we start going i'm really going to have to give a lot of credit to all of our principals throughout the district i can't tell you the amount of hours in which they are trying to stay within our current fte allocation that we had and then trying to match up all of the licenses with their need areas not only are we trying to do that at the same time where we are we sent out late july a a list are a form to all of the staff requesting their preferences and some of the folks were requesting preferences to do the virtual academy for personal reasons some were wanting to do the hybrid model that just where they felt comfortable so last year or normally every spring we do staffing probably over about a two and a half month span the principals have had to go back replicate all of this with the folks that are being pulled out to do the virtual academy and then trying to realign licenses and they've been doing that and quite frankly in just a little under a week now that we're we're kind of landing on stuff that the amount of time i just have to give kudos to the pres to the principals well and i think we would be remiss to point out too that we closed the three schools going and this would have been just a a challenging fall then given that environment so yes thank you very much to everybody that's bent over and done a lot of work on this i really really appreciate that okay that's that's my questions thank you great thank you uh director shots thank you uh eric uh took my transportation question so i will just um then say um that as i guess put on my parent hat for a second that i feel like i've gotten a lot of really great information from the district um about um not only about what's happening and what the plans are but also messages of we're still figuring this out here's you know here it's coming you know the information is being worked on and here's the challenges that we're coming up with and so which um lots of people are waiting for a lot of information as as you've said um teresa but as a parent like it's just it's great to even know that here's what we're working on you know here's you know there's challenges and and it's coming you know look at the next week here's where we're at the plans things like that have been really great information um for me as a parent so thanks to everybody who is not only um putting that information together um and getting it out you know aaron and but but also being really um i guess uh empathetic understanding to the parents and the families um to let them know that we haven't forgotten about this it's coming we're just you know we're waiting on more information or we need this this detail so that's been um that's been really great for me as a parent as well thank you director shots uh director chester i see your hand is up yes um so yeah and kind of going off of what darcy said yes thank you uh for um doing your best to keep us informed and at the same time i'm gonna kind of ask some questions that that we might not have definitive answers for but would it maybe help um provide you know again that peace of mind information that parents are looking for like um like i know that we most of us um parents have gotten emails about kind of what cohorts in terms of the hybrid model our children are being placed in but some of the next steps are and i know a lot of this is taking time to figure out but kind of an estimation when um parents and kids are going to be informed of their schedules um and and what that's going to look like because if school is going to start in two weeks that's kind of around the corner um is one question i have um i can start with that one i've got like three questions so thank you for that director chester uh members of the board i'm going to ask brian gersich to answer that first question as stacy silvein just shared the principles we're working on the staffing they have also been working on the school schedules um they do have members of their building leadership team that they've been uh working with so i'll turn it over to assistant superintendent gersich yeah i mean certainly there's going to be a range of that i would expect that that's going to come out early next week i certainly don't want to over promise but right i know just as of late some of the uh work with the high school is what we're discussing this afternoon and i feel like that's probably early to mid next week i know that we're also talking about our virtual academy and trying to get those sections through so i really do think based on the progress that early to mid next week is probably a reasonable target for that and i'd certainly have to you know make people's apologies if we suddenly hit a little bit of a snag in doing that process as we were talking about um you know there's there's a months months long a process that has been jammed into a couple of weeks and i'll reiterate what stacy said about the staffing process for the elementary the master schedule for a you know 24 2500 student high school that was now turned into two separate schools where we have basically a virtual academy of about 800 students and a high school 1500 create some of those complexities so that's at least a a reasonable estimate i would say great thank you and then along those lines um like i just filled out the survey about um meals for schools because that was sent out trying to get a sense about meals um but one of the things because i'm not seeing it right now on the on the website link that that aaron went through is there any information in terms of when it's when you're in distance learning where would some of you know have we identified are they going to be the same meal sites that have been operating for the summer for for pickup on the days that there's distance learning i'm i'm not sure if there's modifications for for that or not or if that's still being determined lisa yes so um we will have meals that will be picked up at both eagle ridge and nicolette middle schools and in addition at ron elementary school as we get rolling into the next year that pickup date will likely be on wednesday and families will have options of picking up various numbers of meals depending upon what their needs may be every family will find that they're needing to take a look at how many meals they might be needing as the students when they are in the buildings will also be receiving their meals there and you you can only pick up one meal for each you know day so that's that's kind of the setting um breakfast and lunch will be delivered at the curbside together and so you'll see a combined meal price that will um assist families in being able to just be able to tell how many days of meals they're looking for as they come to pick up we are distributing ids as well as a barcode sheet that food nutrition will be sending out to families as they need to and we will be scanning those codes in order to be able to track the meals for the national school breakfast and lunch program great thank you and then one of my last questions hold on let me find it um oh yeah so with um child care sites we know that like the all-day child care was going to be at like sioux trail for example in another location but our um i know that aaron had mentioned that there's been some new news about about child care especially in the before and after school maybe options at the at the schools i don't know if there was any update or anything that we could report i know that several parents including myself are really interested in knowing about before and after school care yes the expectation and intention is to have after school and before school care at every single elementary school and in addition the all-day care will be available at the sioux trail and mary w savage elementary schools sites so that that care is also going to be available then for wednesdays as well as other days that students may be distance learning and families are needing child care um the requirements as to exactly what is available to families based upon this the executive order and such those details are what are coming out in the next week so everyone can better understand that thank you very much those are all my questions thank you director chester uh any other questions all right i will wrap this up with comments and questions of my own um i can't agree more with comments of my fellow board members in terms of thanking dr battle you and your leadership team and principals and staff and and teachers that have been working so hard to really make this work and make sure that we keep people safe and healthy um it's just such a huge lift and uh i know it's been a week it's been a month and we can't thank you all enough for for everything that you're doing to to watch out for our students so um thank you um couple detailed questions um one just to clarify um because i know i've been asked um in terms of busing lisa um the the model that you're that we're working with is still the same model that we had last year where the shuttle buses are leaving the um the middle schools and the elementary students would be picked up along their route okay yes yes that is the um the intent of our model that we are utilizing that now the challenge for us is the number of people who may have chosen to opt out and what that might shift that model to look like so it's really a question of letting the routers work with the data to figure out exactly what this now needs to look like wherever possible we are trying to minimize the amount of people transferring from one bus to another the intent is that every single one of our buses now needs to go all the way to the high school and and students would not transfer to another bus for a shuttle that means finding space at the high school for those buses to pull up and and drop off students and so it's about staggering and trying to figure that out so all of that is the challenge of our routers and trying to understand the complexities that um you know we've had a number of different things that have needed to take place the the opt-out the identification of student cohorts and then from there now they have the data in front of them it's about let's see where it goes so we encourage families to keep an eye out for um the postcards that uh we have sent in the past we will likely additionally send again this year however we encourage families to certainly get online with parent view as that will afford them the opportunity to clearly see their students bus route and any modifications that are made to it are made nightly back to over to our student system and so parent view works really well for families to be able to keep track of exactly what that route looks like and given the the current environment where things can change very quickly that that would be a really good thing for families to know that they have available to them so really in addition to the emails that um that parents and families are receiving a regular check into parent view um just to stay at rest knowing that that things could change absolutely yeah thank you um go ahead nope um and in terms of uh the identification the id cards that's for all students not just the secondary students yes we have tried something different this year than what's been in the past and i know that there's there's some um wondering about how well id cards distributed to our elementary students will um you know work for them but i think the goal is that we want to make sure we're doing contact tracing on our buses so that means that you want to know the students as they are you know on the buses and they're reaching a school they're going to be met by a staff member and that staff member is basically going to take attendance before they exit the bus and that sheet then is going to stay with the driver and all of the sheets will be gathered each day and and gathered for our purposes should we need to go back and and determine who may have been in on the same bus as a student that may have been impacted by co-ed so as a result the id for elementary students helps us to identify the student's name if they're nervous they don't want to talk at the moment whatever the case might be so that that's the primary um gist of why we're looking for elementary students to now carry that id on their backpack or on their person additionally then as i mentioned food service to avoid the pin pad being utilized by multiple people the idea is instead that they will scan the barcode on those ids as well and so as students come through the lines at school for food service they will find themselves being socially distanced and only certain number of students at a time to get their meals and return to their classrooms and as they do so then their id's will serve that ability for them to just someone else can scan that barcode and they don't have to touch anything other than their tray that's great so masks and id cards will be important to be attached to our little one's backpacks thank you all right um this has been a very informative report our thanks to you all and i know we'll continue to receive reports as we as we go through the school year next i will be providing a report on the board meeting model during covet 19. the burnsville eagan savage school district 191 board of education is considering transitioning from all virtual board meetings to a hybrid meeting format beginning next month in a hybrid meeting format the first meeting of every month would continue to be virtual while the second meeting of the month would be hybrid with some or all board members attending the meeting in person during in-person meetings strict social distancing would apply accommodations will be made for board members who wish to attend remotely as allowed under state statute 13d o21 in all cases all board meetings will remain open to the public through online broadcast we have asked staff to explore what might be possible and this work continues specifically technology remains a challenge we know that more research is needed to handle sound so that there is no feedback as well as to avoid significant audio and visual delays based on two or more people participating from multiple locations assuming we are able to successfully implement a hybrid meeting model the format of the board meetings would continue to adapt to align with the district's learning model at any given point in time our priority now is to identify a safe and viable hybrid solution which fulfills our responsibility as a district to be open and transparent with our community while simultaneously protecting the well-being and health of everyone involved we are all in this together this ends my report next turning to approval of our consent agenda although board action is required it is generally unnecessary to hold discussion on these items in the event that a board member wishes to discuss an item that item will be moved for separate consideration is there anything that a work that board members would like to separate seeing none um i will take a motion to approve so moved moved by director courier second second seconded by director miller ms kenny would you please do the roll call hi courier i um and the motion carries thank you as we move into the new business portion of our meeting i would like to call a point of order people might remember that at our previous meeting this month the ice arena contract with the city of burnsville was tabled and was to come forward at tonight's meeting in between that um last meeting and and tonight the city has requested that we pull that contract from our agenda as they work through their own process trying to figure out how best to move forward with contracts in a world of covid so i expect we'll have more information for you at some some point uh soon we'll be sure to bring that back um and let everyone know uh first business item like to invite lisa ryder back we're being asked to authorize uh the sale of refunding bonds lisa welcome back thank you uh good evening so a week ago i'm sorry two weeks ago on august 13th there was a board workshop in which our school board heard from jeff seeley of ellers who is our financial advisor he presented on a pre-sale report this report is included in the agenda it is available for anyone to view this current refunding that we are discussing to do this fall would refund our existing 2011 a series bonds so a refunding is similar to a homeowner refinancing a home where the goal is typically to reduce interest costs and therefore save money on future payments for us the 2011 series bonds have interest rates from here through its um through its entirety of three percent to 4.75 percent and you can see that on page seven of the pre-sale report if you're interested however based on our estimates in the current market we anticipate that these rates may be as low as two to four percent and so with the lower interest rates as well as a premium that may be paid by the underwriter we anticipate there could be a savings of two million one hundred and sixty five thousand dollars for this refunding of these bond series the savings would be in existence for the years from 2022 through 2030 of our bond and our interest in principal payments the resulting reduction for taxpayers means that the debt service levies for taxes that are payable during the payable 2021 through 2029 then would be reduced so as soon as early as the levy that is upcoming this december for the board to approve we could see the impact of the savings on that particular first year the savings is spread over the period of the remaining part of the of these bonds all the future savings of these refunding bonds does remain within the fund seven which is what we call our debt service fund okay and ultimately what that means is there's less dollars requested of taxpayers in order to cover the cost of paying those principal and interest payments in the future years so with that being said if i may the recommendation is that the board of education adopt the resolution providing for the sale of general obligation alternative facilities refunding bonds series 2020a and covenanting and obligating the district to be bound by and to use the provisions of minnesota statutes section 126 c dot 55 to guarantee the payment of the principal and interest on these bonds thank you i will take a motion to approve so moved moved forward seconded by director miller questions or discussion okay seeing them um miss kenny will you please uh call the role courier i hume i miller i i alt i chester i and the motion carries thank you uh next i'd like to invite uh principal dave helke um we are being asked to approve the activities handbook welcome principal helky thank you and good evening chair alt superintendent battle and members of the board of education um the burnsville high school athletic connectivity handbook was created to increase awareness of the many different extracurricular and co-curricular opportunities available to students students who are involved in an activity are more connected to their school community and more likely to be successful academically the burnsville high school athletic connectivity handbook is distributed to all new students at the beginning of the school year and available online the handbook is updated annually to accurately reflect the opportunities available to students information about the opportunities and in some cases contact information attached is the text for the handbook and tonight i bring forward a recommendation that the board of education approves the 2021 burnsville high school athletic and activity handbook thank you uh i will take the motion i'll move moved by director humes second seconded by director courier questions or discussion cheryl director courier um principal healthy just a reminder especially this year um about what is available for students who might have a challenge paying fees yes very very good question um really as with um as with any year we do have lots of mechanisms to assist students in terms of participating activities in athletics and not have to worry about the fee it has always been our belief that we do not want the fee to be a barrier to students participation and so yes for any activity for any athletic event that we have there are processes for um students to have that fee partially waived or fully waived depending upon depending upon need thank you great question thank you director courier any other questions or comments i'm just always depressed every year we talk about how many activities that we um that the high school offers and um even in the world of covid it's great to know that um that we're doing our best to figure out how to connect our students um through our activities so thank you very much for for sharing that with us yes and i would just like to say a big thank you to guillen pack and j leopard who have worked very hard on this and continue to work hard on it in this in this day and age of comed great point thank you uh with that um ms kenny would you please call the the role hi miller and the motion carries thank you very much next lisa ryder will be bringing forward uh recommendations for policies we're being asked to approve on the first reading basis changes to policy 412 expense reimbursement for travel policy 713 student activity accounting and policy 720 vending machines welcome back lisa thank you i'll start with 412 which is the expense reimbursement for travel essentially we are moving from a per diem approach for this purpose to one of reimbursement for detailed receipts and clarifying how airline travel is to be managed so you see modifications under reimbursement roman numeral number five a and b and then the airline is addressed under 6a essentially just asking for those detailed itemized receipts and the personal automobile travel re reminding people of the timeliness of them necessary um reporting that and that it is reimbursed at the inner internal revenue service rate which has not changed as far as airline travel is concerned under 6a we are asking that all of those reservations being charged on the district provided purchase card and any credits or benefits must be accrued to the benefits school district rather than an employee essentially that's the changes made under this particular policy which is a policy revision brought forward internally and not necessarily required by msba in any way moving to the next policy 713 student activity accounting this policy's revision is brought forward as a result of a statute change minnesota statute has now changed were student activities which used to be an option of being outside of board control and that is how we had it that now is requiring that all student activities are now under board control across the state of minnesota and this results in changes to the accounting for the revenue and expenditures that you can see stated under um 3b2 and with that i'm sorry 3b uh four b2 sorry there we go 4b2 and um then there's been quite a bit of revision made to the fact that we no longer have not under board control so they eliminated quite a bit of language there and did some renumbering that you see under the section 4 there and then under section 5 they have modified things to to remind us that graduated classes are no longer student activity accounts as soon as the students graduate so then it's just clarifying where those funds do go under the new statute additionally they did add under section roman numeral number 5 5b in fact a fundraiser report and so this is new and they're requiring that we prepare a fundraising report semi-annually from administration regarding fundraising so that that can be reviewed on at least a twice a year basis so we would be looking to do that according to this policy and that would be new for us policy revision the next policy is policy 720 vending machines and under um 5b you will see that there is a reduction to the dollar amount that this policy applies to and clarification of what happens when you do have a contract that we anticipate there may be aggregate receipts that exceed ten thousand dollars and so it's clarifying the kind of bid processes that must be followed and so um that's the change that's being made to this particular policy also initiated by msba under 6 c under the accounting additionally they are calling out the necessity of having within a contract or internally if we're doing it controls that include the daily weekly or other periodic inventories and accounting so that we can be sure that the commissions is being correctly calculated so of those three policies two of them are msba initiated and the first one as i indicated was internal and that is a summary of those modifications you're muted i have a guillotine sorry i'll take a motion don't move second chester seconded by shots questions comments seeing none um is kenny would you please call the roll phil hi miller hi alt i chester i courier i and the motion carries thank you thank you lisa um now i'd like to invite brian gersich to join us we're being asked to approve on a first reading basis changes to policy policies 510 school activities and 506 student discipline welcome brian thank you cheryl superintendent battle uh board of directors uh i am bringing forward uh two policies with recommended changes uh starting with policy 510 related to student activities uh minor change on page two of the policy which actually relates directly uh to the policy about student activities accounting uh that director writer just uh discussed with you and that's to add language in the activities policy that states that funds raised for extracurricular activities will be spent and used only for extracurricular activities again direct relationship for what she just talked about and money raised by the students would go towards those student activities as they come under board control policy 506 there's a few changes i'd like to talk through with you uh 506 starting on 506-4 is kind of a long list of what are essentially unacceptable behaviors we have a couple of changes recommended in that list first would be item 31 which says criminal activity uh and the reason we're recommending basically for that language to be removed is we do feel there's a level of subjectivity to the the way it's worded as criminal activity but also believe that it's already covered in item 19 on page 506-5 which says that it's inappropriate to have a violation of late i'm sorry local state and federal law uh which essentially we believe covers it without having to worry about that that particular piece of language we're then also proposing a new item 44 which talks about and this does parallel uh some of the language you saw in our handbook at the previous board meeting that would be deemed inappropriate or an unacceptable behavior is inappropriate use of personal electronic devices filming or recording activities in a manner during the school day and i'll just paraphrase that would exclude sporting events or extracurricular activities we would understand that people are likely to show up in film uh loved ones at a sporting event we're talking about during the educational day uh and just some of the rationale behind that as far as for the disruptive nature as well as items that are recorded during the school day including those things that are recorded on our own security devices are actually educational data and as such do have some privacy expectations of what's happening during the context of the school day those things do not extend to extracurricular activities where the public is welcome to come in uh buy a ticket so that's what we're trying to differentiate with item 44 for those various reasons the last recommended change can be found on 506-9 and it's simply adding a piece of language it talks about removing students from class and essentially just is adding an additional piece that if a student is being removed from a classroom for more than one day that it would need to be in collaboration with the building principal who approved that i think there's a number of reasons it's an interesting omission that it hadn't been there before talking about things that would be more than a day does parallel what the expectation is from the state if we get into a suspension suspensions are only allowed by a licensed administrator there are also implications for special education students that need to be monitored and if we are removing students from multiple days we need to make sure that we have our team monitoring that and then just the logistical ensuring that our teams are working together to ensure that students are properly returning uh to instructional practices so again it really is just a matter of including the principle as a part of that when we're removing a student for more than a single class period and that is the summary of those changes uh therefore the recommendation that we have for the is that the board of education on a first reading basis approve changes to policies 510 school activities and 506 student discipline thank you i'll take a motion solved moved by director courier seconded by i believe it was dr director chester uh questions are just no those um director shots director shots i'm sorry any questions comments i just appreciate the work that goes into particularly the student discipline policy to make sure that um we're really sharpening our pencil and and really combing through that policy to make sure that that we continue to leverage discipline to best serve our students with that ms kenny would you please call the roll i alt i chester i career i'm hume i miller hi and the motion carries thank you very much uh this concludes our meeting i will declare us adjourned thank you everybody for um for your time and for joining us tonight and uh have a lovely rest of your week thank you you