order the February 24th regular meeting city council and stand for the flag. >> I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> I need motion and second for the agenda. >> Make a motion. >> I'll second. >> Dave and Stephanie, any any changes? Um I see you got the >> um Mr. Mayor and members of council. um two uh adjustments or corrections to the agenda for tonight. For approval is removal of item B from the agenda. Um and amendment of item G to replace Kennedy engraven to Ecberg Glamours. Um the agendas that are within the council chambers and posted on the front door are amended as um noted here, but after the approval of the agenda, an updated agenda will be done online so that if you were to look back at the packet, you would see the updated agenda, not the one that was posted originally. >> Thank you very much. >> Any other comments? Um, all those in favor say I. I. >> I. All those oppos say no. Carries. Five to zero. On to consent. I need a motion in a second. >> I'll make a motion. >> No second. >> Okay. Sarah and Dave discussion. I just want to thank the planning commission for their work on the um and uh Stantech for the landscaping and screening requirements and updating that and getting the shrub thing into some sort of sense of rational >> rationale instead of just the utter insanity that it was. So, thank you for that work. I really appreciate that. >> I just have a comment on G. This in no way pays any money unless we owe there. >> That's correct. Councelor Sonic, that is correct. >> It is just an agreement to have an attorney on board at this point. That is correct. >> Scott, Dave, >> uh nothing from me. >> Okay. >> Um all those in favor say I. >> I. >> I. All those oppose say no. Carries 5 to zero. Open forum. Anybody here for open forum? Forward. Limited to three minutes for non-aggenda. Are these non-aggenda items? >> Yes. >> Okay. Actually, why don't you go ahead first? Go ahead. >> Um, yes. State your name and address. No council action will be taken. Items to be referred back to staff. Keith Grover 113. Um, what brings me here today is something that that uh I think in fact I know I've talked to you guys about before, but it's 113th Avenue. And this week we had another car in our front yard that came down 113th Avenue, went through the stop sign. Granted, I guess it was a night that was Wednesday night that that it was snowing out, so I would imagine the road was a little slippery. Um, clipped off a fence post that we have next to our driveway that was actually um a telephone pole. So, it's not just a 4x4 fence post. It was a 10 or 12 in diameter telephone pole. We manage it did quite a bit of damage to the vehicle. The vehicle ended up in my driveway sideways. Had I had a car parked in front of the garage and not in the garage, it would have hit the car. And I guess it it boils back down to me that I'm looking at the at the the roads in the area and the speed limits that we have on the roads. All of our side roads that we have like the Parkway and Elm Creek Road. I know we don't set the speed limit there, but they're 35. Um, the main east west connector routes that we have, they're all 40 and they're quite long roads and people need to get east and west in the city. 113th is not like that. I mean, it comes from the new development back there. The car road on that road is is huge compared to what it used to be. But the road is less than a half a mile long from 121 till the end of it in the parking lot at Sundance Golf Course and it's got a 45 mph speed limit on it. You know, people don't drive 45 on that road. I can tell when they leave they head west on the road, you know, just by listening to them that they're going 50 60 miles an hour by the time they get halfway there and then they start slowing down. You can hear that. I know we don't have enough police to sit on that road. There's roads all over the city that I'm sure that the police form gets complaints on that go too fast, but that road the speed limit on is set too high to start with. I don't know where the 45 ever came from. I think I think it was 45 when it was dirt before they paved it and which was not a big deal because nobody drove 45 on it then because it was too dogone rough. You know, you bang the shocks off your car on that old gravel road. But it's been paved for, you know, a few decades now. And 45 is just too fast on that road. It comes down and they try to stop at the stop sign at 113. They slide through that stop sign. This week, there was one in my front yard. It hit that post, went into my driveway sideways, and ended up with this much room on each side of that vehicle between two big trees in my front yard. I can't believe they missed those two trees, but I guess they were somewhat lucky. They only took off one telephone pole. But that intersection, we all know it's a dangerous intersection. And hopefully the roundabout will fix that at some point in the future. But in the meantime, I think we need to slow down or seriously consider slowing the traffic down in that road from 45 to something less. I would think 30 or 35 would be a big enough speed limit on a road that's less than a half a mile long. I mean, how fast how much difference does it make in time to get there when you're going 30 miles an hour or you're going 45 or 50? I mean, few seconds. I don't know. It just not that much. The the house south of me, they've lost two cars in their driveway. Luckily, no one was in them from the same thing. Not this winter, but but here a while back. A car went through that stop sign in their front yard, total out two cars in their front yard. they weren't in there. So, it's an issue, you know, that you you need to need to look at. I just I don't know we can't solve all the problems and you can't make people drive, right? But at least if we have a speed limit that matches what should be on the road to start with, I think that's one step in the right direction. Uh the other thing that I wanted to mention is again seeing if we can get some some direction or some leadership from the council on approaching the county on doing something with the speed limit on Fernbrook Lane. Um the traffic on that road again, we know what it's done over the last just 10 years. It's like quadrupled. And every t every place we have an intersection along that road, there's issues. We fixed or at least somewhat fixed the one or put a band-aid in one on Rush Creek Parkway, but we still have 117th. We still have 125th, you know, with no turn lanes, people come sliding up behind people. Um, I would think that if as a group we approached Hanniba County would have a lot more clout than one person like me calling them or calling the commissioner and asking about it. But again, if we could get some direction or some help along those lines, maybe we need to get a petition together. I'd carry it around if you guys would support it. But just lower the speed limit on that, too. That would really help. But 113th is just the scary one for me. There's a reason I have trees out along my house along the road. And thank God that they're there. In December, a car left the road, came across the neighbor to my south, the same guy that had two cars total in his yard, had another car go through his front yard and hit a tree 20t off the road. Again, a tree in my yard, missed his vehicles, and hit the tree in my front yard and total that car out. I mean, and that those are just the ones we see with the carnage. There's so many other times that it's just like this close to somebody getting hurt out there. And I, you know, anything we can do as a city to help alleviate and make that safer, I think, would be a good thing for us to do. Thanks. >> Thank you. >> Next. Uh name and address. >> Yeah. Um my name is Josh McCullitz. I live off 143rd Avenue North. Um I'm here to um kind of ask some questions and inquire about uh a plan I've recently been made aware of to um potentially put uh water tower water treatment facility off of North Diamond Lake Road um that abuts um our neighborhood. It's um mostly just about in his backyard and then I'm on the the street just behind that. So, I I think um there are some obvious concerns about um you know uh the the view or what that might block, how that might affect our property values. Um you know, the size and what that would look like, what that plan looks like. It concerns me a little bit that it sounds like there's already been movement on the purchase of the property there. And it seems like the folks that are in my neighborhood are only recently becoming aware of this plan. And so I'm I'm sort of curious as to um what the the typical process looks like for notifying people in the neighborhood of that plan, how far along that plan is uh at this point. Um some of the other questions I have are obviously like about what other sites are being considered, if there's somewhere we can look at that information, um where that would be shared or um I guess that would depend on how far along the process is. That's again a part that I'm not entirely uh certain on at this point. Um uh I would also be interested in knowing information about um the party um who sold that property. I think from public record it had changed hands only about a year ago and is now purchased for around $100,000 more than the prior transaction. So I would I think for um public viewing I would I would be interested in having information about who that like what that party is, what that transaction looked like. Um some clarity around that would be um positive I think. Um yeah, I think that kind of covers primary concerns. I think there's a lot of folks in the neighborhood just concerned about how that impacts um a neighborhood that a lot of us recently moved into. Uh it our phase probably finished development in the last year or two with like final houses going in and the timing seems a bit odd in comparison to that. It feels like there's a lot of land um inside of Dayton that is still quite empty, lots that are still being sold. Um, and so it would be of um, uh, great interest to myself and others in our neighborhood, I think, to understand what that vetting process looks like and why other sites uh, aren't or haven't been considered to this point. Um, yeah, I think uh, comment on that um, and some public information around that um, would be much appreciated. Do you have anything you want? I'm I'm Casey off of 115th right behind him and pretty much just the same questions as him. Um what comparative analysis what other sites were available or if that was just the best one. Um I'm also kind of curious about as well. >> Okay. >> Thank you. >> Would you guys be able to fill that out just so I can get your name spelled correctly? >> Yeah. Any anybody else here for open form? Come on forward. >> If you guys want to jump to the back, you can fill it. You can leave it with the police chief on the corner there. Thank you so much. >> Thank you. >> Thank you. >> Yep. Name and address and uh hand it to >> Yeah. Thank you. >> Hi. Good evening, city council. Good evening, mayor. I don't know if you recognize me. was the duck lady. Um, thank you for that, by the way. I appreciate it. Um, I'm here today because I wanted to talk about uh possible um ways to improve public safety. >> Can we get your name and address for the >> Sorry. Sorry. My name is Stephanie. Um, I live off of Grandstrom. >> Okay. So, I just wanted to talk to you today about ways to improve public safety. Um, as a practicing mental health professional, I know that people are experiencing a lot of fear, anxiety, distrust due to ice activity. Um, I just wanted to bring forth an idea. Um, I think that there's a lot of uh turmoil, a lot of um just a lot of suffering right now in our community. So, my goal is to think about ways to heal our community. And I think one of one of the ways that we could potentially heal the community is by maybe um building back up the trust um with local law enforcement. So, I think that if there's any way maybe um maybe to do like a post or something um just to have some sort of event even to help um build back the trust. I know that the city does I know that the city of the Dayton Police Department I know that there's like the McDonald's, the ice cream and things that's really helpful. Um, but what I'm more referring to is, um, what I would like to see happen is to enact a city ordinance to require ICE agents to unmask and to display identifying badges during enforcement actions. How do how do we get that in place? That's my main question. >> That's all. >> Okay. All right. Thank you. >> Thank you. >> Thank you. >> Anybody else? I think we're out of people. Anybody online? Um so if we have anyone online who wanted to speak in open form if you can use raise your hand function no >> okay we'll move on to staff consultant council updates. >> Yep. Good evening mayor and members council a little bit of thunderstorming but I'll talk about the March 11th being the city day on the hill. Um it is quickly approaching. If you're interested in going please reach out to Amy so she can get you signed up. I know several of you are signed up. I do have meetings scheduled with Representative Nadu already and working on Senator Hoffman. He is very busy this year, but I will get an eight in time for us to um get over to his office to be able to um converse with him. Um and then additional one is a phone on a comment from council member Henderson at the last council meeting regarding snowmobiles and trails. I received a phone call from a resident who would like to see how we can connect the Dayton snowmobile trail up to the Seigo snowmobile trail. This has been this has not been accomplished effectively yet or consistently over the years and they are inquiring if the city would look into it. Is this something the council would like to discuss at a future meeting of how to connect those two trails? It would also take coordination with the county as the only crossing into the uh Sego is over a county bridge. So is the council interested in having a conversation about it not today but in the future coming months to discuss how that would look? Would it start at parks? Possibly. >> We could look at parks. Yeah, that's >> it's a trail, so I would assume parks and trails would >> Well, usually the the local clubs coordinate most of it. 95% of it. It's It does. >> And they are the ones that are asking for some assistance. >> Oh, I thought it was just this. Oh, I see. So, they haven't reached out and tried to do it themselves. >> They have, but not successfully coordinated everything. I have no problem. I've opened the can of worms is what I'm >> I would be interested in having a conversation. >> Yeah, I'd be looking. >> That's something that the council would like to go to the parks commission first to kind of task them with that or are you looking for just the council to be able to do that? >> Yeah, I I think a parks would be great. >> Okay, sounds great. That's all >> they have the capacity to to look into it, >> but just to figure out like what h what are the sticking points so far? What have they run into? Just like do some of that leg work. >> Essentially just some analysis to figure out where it connects up to. We'd have to work with the local snowmobile um club, which we can most certainly do. Get up where their trails at. We got to work with a um jurisdictional other one and not see go up where that trail goes up to and then try to see how we can connect the two. Um this year happened to be a really good year because there was lots of ice cuz the with the um weather, so it was able to get around a little easier, but I don't want to rely on the river to be able to get people um effectively around places. Although that was maybe used, it's probably not a long-term effective use when we don't have a cold winter. um could be something that comes back to the council, but I want to >> that's been an interest of theirs for uh quite a few years that I'm aware of and hasn't happened because it mostly needs to happen through uh private property, right? >> But also the Grant and Trails can't run across bodies of water. So that that's why the rivers can't be part of the trail. >> Correct. >> Okay. Wonderful. Thank you very much. Do I have Amy? >> I do not have an update. Right. Uh just a couple of things, mayor and council. Um the world head treatment is still set um for a March start up. So that's a hard date. Um city staff did take down the old boat house at Elsie Stevens Park. Um we have got it mostly cleaned up. We just got to get the concrete block out and then rellandscape it. Chief, >> good evening, mayor, members of council. Um a couple things for you more. one asking for some direction. Um, currently right now, we're um just finishing up um duty crew hiring. Um about I think November of last year, if we recall, um council uh we changed some call response types. We reduced eight call types um to help reduce the calls that firefighters are responding to. Um those eight call types, my requests are looking for feedback only because I'm trying to get this to Henipin County Dispatch. so they can adjust our paging tones. Uh is if there's an interest in adding those calls back to just duty crew when we have staff here and then when we don't have staff those calls would stay as they are today if that makes sense. So we'd utilize the staff that's in place during duty crew hours to help law enforcement with that. Um, and then they wouldn't uh be active uh outside of those regular hours of duty care if that hopefully helps explain that. >> And that's that they can do that because I thought the changing the tones was complicated, but that's within their realm of >> Yeah, that's why I'm asking now only because we're trying to get that scheduled. It takes about three weeks to four three to four weeks to get it done. >> Um, so I'm in that process just finishing it up. Going to send it off to dispatch. Otherwise, we can leave it as is. U but I just want to entertain the idea from council at this point in time. >> Do we have a sense of volume there? Like h how many calls? How many calls are we talking about adding back in for that those duty crew hours? >> If you don't have the numbers off, it's off the top of your head. If you don't, that's okay. I'm just trying to wrap my head around what we're adding back in and kind of quantifying that amount, >> right? Um I do not have those numbers. Um I can get those numbers for you. Um to give an example for January um we still ran in January we ran 50 calls without those calls in the eight call types that we have taken out. Um I would say that just a a guess um I'm going to guess that we're probably adding back in 10 to 15 calls a month potentially um of when people are here. my my thought process is if they're here, there's no reason that they shouldn't run on those calls instead of sitting here while law enforcement goes and takes care of those calls. Um, that's just my thought. >> So, mayor of council, we're not asking I don't think the chief's asking for a decision tonight. It's more or less do you want to have a discussion on it at a future meeting to discuss it. I don't think we're necessarily looking for a direction at this moment because we understand that if we're giving you information, we ought to give you all of the information to make an educated decision and not just a off-the- cuff decision. So, >> I'd be happy to look at that. um in two weeks. I mean, if we can get the data, like just >> we should be able to get the data for what we have so far. But again, we're looking the chief's perspective. It's just trying to figure out what do you want the duty crew members to be doing. >> Wait, I mean, if they're here and we're paying them to be here, >> not to adjust anything related to on call because we did hear that from the council that we don't want to adjust on calls and that's understood. Um >> um I I have a a question. Um, when we're saying duture, are we talking our Well, they're all part-time employees now. Are we talking like that 10:00 a.m. to 5:00 p.m. or are we talking when we have staff here meeting 10:00 a.m. until 10:00 p.m.? >> I think that's >> but not overnight crew. So, I was wonder like where's the >> Yeah. So, it would just be during staff hours to your point, Councilman Henderson, is that would be from 10:00 in the morning until 10 at night. And then for our medical teams, otherwise stay at home duty crew if you will. It wouldn't be impacting them. >> So, >> or weekend. Correct. >> Or weekend. That's correct. >> Correct. >> Because that would be not a duty crew time. Correct. >> I just I would just like to see all the numbers laid out, but then I would be happy to have that conversation personally. >> Sounds like it's a Yes. Okay. >> Yep. We can add that out there. And the other uh other uh thing I just more of a uh on March 10th I'll bring forward um the latter um discussion um understanding that uh we don't necessarily have funding to fund that but I still think it's important to bring forward to have a further discussion as it relates to that. So I will have um the report back from Hopkins. Um Hopkins did um put that out for surplus so it's out there for sale fundamentally. Um, but I will bring that information back to you on March 10th. >> Yeah. Um, furthering on the chief's comment on the ladder truck, I do know that the council had discussed and I don't remember if we followed back up about the $1,000 inspection to do on that um truck. >> Uh, Hopkins ended up paying for that for >> the process. So, we did not end up spending that $1,000. They did it on our behalf or say on the behalf of whoever purchases it. And so, we'll um we will be able to access that information so we know what's going on with the truck before. And they went through M Pearson. >> Yeah, they went through McQueen. >> McQueen. >> McQueen. >> Yep, they did go through McQueen. >> So, they did the thousand dollar inspection that we were going to do, but they did that. >> Okay. >> And we do have maintenance records, correct, for the vehicle past knowing like what will in the next 5 years we know we'll need to replace X, Y, and Z. Well, we have that when you bring it forward. >> I can get that from the city of Hopkins. >> Okay. >> Um the Councilman Slant just a it might have been uh EAM who we use as well. It could have been EM or McQueen. I don't know exactly which one that they used. >> Well, there will be a report. >> Yep. >> Awesome. >> Thank you. >> Thank you, >> Je. Nothing. >> No. No. Jason. Our new attorney. >> Mayor of Council. Our new attorney, Cynthia Kirkoff. >> Yes. >> Um from Lander, Dylan Miller, is here tonight. So, >> good evening. Glad to be here. Thank you. Nice to meet you. Nice to meet you. >> I say this to everybody. It's business, not personal. Such a great way to start out used to it. Yeah. >> Any updates, Scott, or >> No, I'm going to save mine for uh until 10:30. >> Okay. Um so, this is actually le um kind of going along with a couple of things that were brought up tonight. Um what is the process for evaluating the speed limit on roads if we think it is too fast? like what does that process look like and how do we start it? >> Um, council member Van Asen, I'm going to defer that one to um Jason Quizberg, the city engineer, and also the police chief Panga for any questions that they may have. >> Yeah, there's a adjustment to be made to a a roadway the segment for a zone. Um, there would be an engineering study or speed study required and then that information would be presented to the mind um commissioner of transportation for approval for reposting that. >> Okay. So we as a city can't make that choice. We have to go. >> You don't just you don't just pick unfortunately. Yeah. It's based mostly on actual travel speeds, but you can factor in other things such as uh crashes and severity of accidents, but >> um it's generally the 85th percentile. Um there's little bit of room in there, but not a whole lot. >> Okay. So we would have to So if there were roads and questions, we'd have to start that speed city. And so then we would direct that to staff and then staff would start that process and bring it. Okay. That's correct. And just just to be aware, if it comes in higher, the speed limit goes wins off. >> Okay? So, if you don't like the results, you don't keep it the same. It changes to whatever the results are, >> which is what I tell my students when they want me to regrade their exam. It's like, I will regrade your entire exam, not just the one question you want me to look at. So, um, so I do understand that concept that you're taking a little bit of risk there. Um, the second item I was talking I have had people ask me about um kind of goes along with some of the the possible city ordinances regarding um requiring law enforcement to be unmasked um and to show badges, but also there's been a question about um an eviction moratorum um at least until as long as ICE is active in the state. Um and so just a question about like what that process looks like to to get those ordinances up to this point. I think um the ordinances I've had interest in are usually kind of like the lighting ordinance and those things. I knew the process for that. I'm not sure the process for these kinds of ordinances because they're different than anything I've worked with. So just what does that process look like? >> Sure. Council uh Van Acid I'm going to refer that one to the city attorney and she can address that question. >> U mayor council the the question about the eviction moratorum. the the city would not have the statutory authority to enact okay >> any any kind of eviction moratorum. >> Okay. >> Um that's that's all state law process. >> Okay. >> Um adopting any ordinances would be regard regardless of the masks where the the badges that would have to come through the council and be approved by the council. >> Okay. >> Uh there are state and federal laws that may apply to both of those um issues. Okay. But would it necessarily go through planning commission though? Like normally ordinances like that. That's why I'm not sure. This is a different kind of ordinance. So >> yeah, it would just that would just be a council >> council item to review. You wouldn't unless you wanted to refer it to another body. It would just be yours to act on. >> Okay. >> Um yeah, council man. I think there's difference between zoning kind of ordinance stuff and general code city code kind of things and those are and what your question is is a general code item which has no jurisdiction in planning commission just comes right to the council. >> Okay. >> And we still have we would have to hold the public hearing and just like we do the normal process at the planning commission level. This is the public hearing would be happened at the city council level not there. >> Thank you. I just like I said I've only done the ones that are like that planning commission once. So, like I know that process and I just didn't know the process to to respond to these to people. Um, if someone is interested, should I have them contact you to like get the process started or what would be the best process for a resident to get this started? >> Yep. So, the best process would be if the council wants to see it, let me know. Um, at least two of you. That's how I've we've um handled this process is that any two council members can bring an item forward. Okay. >> Um, otherwise, if there's another council that interested that's not doesn't want to talk right now, just send me an email. As long as you send me an email, then I have two of them. Now I can get direct staff and um the city attorney to start working on items related to an ordinance. So that would be how it will work. >> Thank you so much. >> Yep. Thank you. >> That was it for me. >> I have nothing. >> Uh nothing for me. >> Nothing for you. >> Okay. On to item H. Good evening, Mayor and Council. Um, tonight I've uh pulled together a staff report um requesting to uh allow MSA to produce the bid documentation for phase 3A of the LC Stevens Park project. Um that was to include um the band shelter and the dance floor. Um we're going to uh we were directed to uh purchase the band shelter separately from the bid. Um however there are some considerations to be uh made uh before we can actually order the uh band shelter cover. Um the phase 6B that we're going to be doing will be the splash pad and we're going to be getting more information together for for that. Um MSA we went to MSA because they've worked on the rest of the project and we were looking to do a speedy turnaround of this. Um they did all the concept work on this and the master planning. So we had I contacted them to pull together a scope of work um which they did and that's in your packet. Um that will cover everything to pull the bid documentation together. Um all the engineering um civil engineering, electrical, all the aspects that we need for this. Um there will be some soil borings required on this as well. Um, one of the things that we're um looking into is how we get that uh cover over the existing stage. Um, the existing slab there is um generally 6 in thick um which isn't going to be strong enough to support the uh uh the cover structure. The cover structure um has a snow loading requirement by state uh building code of 40 a square foot. Um, so that comes out around 18 uh 18 tons I believe is what that all amounts to. So we have to have some substantial footings in that area to be able to to support that structure. And that's at the 30x30 size. Um 18 tons. >> I think that's what it worked out at. It's um 30 by 30 um by So that's 900 by 40 >> 40. And then there's usually a dynamic load. >> Yeah. I'm just doing >> Yep. >> Yeah. Just basic math on it. >> It's Yeah. 18 tons, 36,000 lbs. >> Yeah. >> Okay. >> That's the snow load. And that's doesn't account for the structure itself. That's just Yeah. broad math. Um so that is one of the the um considerations with this. Having talk with a couple uh with a contractor, their um advice was to put it outside of the existing um stage area um and put the pilings in outside there. The problem at the moment is we don't know what size those pilings are going to be. Um because we don't know the soil types in that area. That's why we need the uh soil borings. Um so there's a few more things that we got to get sorted out before we can actually or organize that structure. Um the other side of that is um how far out do we go from the stage because there are those steps going down to the river there. Um is it going to impact those? Um will we have to move them? So there are a few things that I need MSA engineering to take a look at before we can uh proceed with that. Um, also with the dance floor area, you can see on this visual the approximate location of the ADA trail. Um, the dance floor will have that trail going right through the middle of that. Um, which will, from my understanding, make it not ADA compliant. We probably have to realign that trail some somewhere. Um, maybe uh more to the south up by the uh the seating area those blocks there. But there will be some realignment done with that. So we have to look at the topography there. There's a limit to I think it is a 5% slope on an ADA trail. Um so that's one of the considerations. Um so um I'm looking for guidance from the council if they want to proceed with us going out to bid with with this. Um and I can uh have a bit more conversation about the the the bank shelter there. Um, sorry. Yeah. Oh, yeah. That's another view. Um, having talked with several contractors, um, about the band shell, um, I met with one, uh, um, vendor on site, um, and they were proposing a much larger structure than this to make it work in that area. Um, particularly with the 10-ft overhang over the dance floor. Um that might need to have some caner lever input in uh to keep the support struct uh support posts out of the dance floor area. Um so there's quite a few things that we need to consider before we can go forward with this and I think a lot of it is going to be uh decided by engineering >> questions pertaining to that wave that we've we've looked at >> that comes with engineered drawings. >> Yeah. to me that whole kit would be all all ready to put up. Now, I might be wrong on that because I'm not an engineer. >> Yeah, we need to get the engineer drawings to make sure that that they're uh structurally sound for that uh load. And it takes a while for those drawings to be done. Uh last quote I got was 8 weeks to get those done. >> And this is primarily for the concrete and the pilots. the concrete. Yeah. For the support, however we choose to support that structure. >> And if we raise that stage and add 16 in of concrete to it, you are increasing the uh amount of concrete for or holding that frame. I cannot believe 16 inches of concrete won't hold that thing. Um I don't have those numbers so I can't answer that question but um just some uh talking with one of the con uh vendors uh they were talking about 36 in uh diameter uh hole for the pilings and probably 6 ft deep. I that's just what they were telling me. I don't that's not based on any engineering. That's just based on their experience. >> Not that big a deal. I mean, >> my barn's far bigger than this, and those pylons are 18 in wide. >> All right. So, is this um I was confused by the the the report in here. Was this on all of phase or I don't even remember what we were calling it. Our new phase three or was this this 50 grand just to drop specs for this thing? >> It's just to do the specs. 50 grants. >> Yeah. >> And how many other civil engineers did we talk to? >> I haven't talked to any because of uh the involvement that MSA had with this and the speed of that we were trying to get this turned around at. Um certainly we can put this out, but there will be that will delay the process. >> Well, I already know we're not going to make it for 2026. I've accepted that fact because we've diddled around for two months. >> Um, it is what it is and we're not going to get there soon. Uh, I am not willing to give it to MSA for 53,000 bucks because I think that number's estimate. Maybe I'm dead wrong. >> Mhm. But I I talked to a cons contractor today and he gave me two civil engineers in an NOA that we could look at. So I want two or three more engineers to look at this thing. >> We can certainly do that. >> Me personally, >> we can certainly do that. Um I don't have a problem with doing that. Um we would just have to make I'm not sure how the tra transition would go from MSA to a third party. Um we probably have to go out to RFP for this. I would imagine >> we didn't >> Yeah, mayor members council we would not have to go for RFP. We can just obviously look and see what we can give the information out that we have. Um that is our information. So um we can check and see but there is no requirement for an RFP process. Uh if we're trying to get this thing done at a somewhat decent speed, adding an RFP is going to add two months to this process and >> well it's not going to happen this year anyway. >> Speeds we're toast. We like said we screwed around and we missed the window. So, we're out till next year. Anyways, um >> I have a a question. Sorry, I didn't mean to cut off. Um that 53,000 encompasses all of these other meetings too, correct? Like their time. So, my guess my question is is >> are we duplicating what we've already done? >> So, like when I went through this, I was a little bit confused. I maybe I was the only one, but I was a little bit confused because we've gone through this process of getting this master plan, but then here it's the survey and kickoff and we're going to do, you know, like I feel like >> did we >> Didn't we already do that? >> I Yeah, I couldn't find a more eloquent way of saying that. So, thank you. Um, but I feel like my question I guess is is how much of that 53,000 is actually that engineering work and how much of it is these council presentations, the meetings, the design, the development. Um, because to me, and I'm not trying to, you know, jam or like a rip on MSA, but I feel like we've done a lot of this. We know what we would like, and I don't know that we need to go through four more kickoff meetings and presentations. I think I think what they're they're looking at here is the initial thing is a very high level concept with no real engineering background behind it. It's just best guess of what might look good there. Um there's not any topographical detail in it. So what they're going to be doing is enhancing those concept plans um through various normally what we do is a 30% a 60 and 90% um phase on those. So you get to review them at all those stages and change things if we need to. Um if you feel that we don't want to do the you know the 30% set of plans and all that stuff we could go to 90%. Um maybe 60% and 90% but it takes away some of the um ability to change things as you go through the process. >> I guess that's my you know I I think the the engineering or design number is high as well but >> I'm I was really disappointed when I saw this schedule. You know, I thought we were trying to fasttrack this and >> there's nothing fast in this schedule. Everything takes at least a month. >> Yeah. >> I don't know why we're um to what you just said, Marty. I don't know why we're doing a big elaborate DVD process and then a CD process. Why those can't be combined and you just run them together and >> get the thing done. There aren't that many choices to make on this. We're not building a building where, you know, electrical is minimal, the water is minimal, and we haven't even gotten to phase 3B, if we're calling it that now with the splash pad and stuff. And there's >> I know this is just related to the thing we're trying to move along quickly. >> Yeah. >> But I now it feels like, well, this doesn't get done until 27. >> Are we looking at 28 or 29 for the second half of this thing? I don't feel like we're getting the level of effort out of MSA that that we're paying for because this is a pretty relaxed schedule in my view. >> Um would you like me to ask them to refine the schedule and take some of those elements out to to make it quicker uh schedule and maybe reduce some costs? Well, if they can get the thing, you know, back to to bidding in in early or late June, then you can at least get the, you know, the construction isn't really going to take that long on this, I don't believe. >> But, you know, by not getting um pre-construction and and construction's starting until into September, it'll never get done this year. And so, we've lost the year, right? >> Yeah. And I think one of the things for the construction time frame that I suggested September because that was when all the car shows are completed there. So we I think the last car shows in August 20th >> 20 something. >> So there's two a month up until then and it's going to be kind of disruptive to have a construction site there at that time. >> I guess that's a consideration, but I thought we were trying to get it done. I'm also to the point where um I was extremely disappointed in that last MSA presentation. >> I mean, it was a total cluster and uh I just don't have a whole lot of faith in them. I mean, we paid for what we wanted, what we wanted from them >> and for some reason, we just keep on using them instead of going outside the box and and getting more information from some some other people. >> Okay. I mean, I could certainly um look at um different people to take this project on from here. Um >> I'm not sure what the >> gentleman I gave you has got a civil civil engineer. >> Which which >> for some reason you don't want to use him. >> Who's that? >> Chum. >> Who? >> Seam. >> I don't know who that is. >> Sean Luther. He met with you about >> Oh, Sean. I Yeah, sorry. Sean. Yeah, I talked to him the other day, >> right? I know that. >> Yeah, I know you met him. Um, and we had a good discussion about it and went through the bid process and that's how he wants to do it. So, if he's bidding on it, um, but he's just going to be the general contractor on the project. So, um, he won't be doing any of the design work. He'll be working from a design that's already done. >> Yeah, >> correct. No, I haven't problem with that part of it. >> Yeah, cuz that's what MSA would be producing here. They'll be producing the plans and the specs, you know, for them to bid on. So, it's a little bit of a different um aspect to it. Sean will be doing the general contractor work. >> Yeah. Mayor, members of council, I think at this point I I think I've gotten direction or kind of adjustment from where the council's at. Um unless I'm hearing differently, please correct me. It sounds like the council wants to go back out for a different uh civil engineer at this point to figure out if we can fasttrack this thing to get it moving forward. I do know there is delays in getting just the um you want to call it the structure itself. There is a 16week timeline rough. Um half of it is um engineering drawings which they have to do if they make it any sort of custom and then also then um building it and then shipping it to us. So um cultur salonics been in contact with me and I told them that it's a 16we process just to get the thing. If I said today we want to buy it, it takes 16 weeks just to get this thing. >> Five or six months. >> Um that's 4 months and that's um middle of June. And so I'd like to have all this other stuff done obviously before that and make sure we're getting the right product so we can order this thing ASAP and try to get it up as fast as possible. But um from the from my understanding at least at this point and correct me if I'm wrong again the council sounds like wants to go to a different civil engineer and that would take again we have to go get the process come back to the council and have you guys approve the contract with that new civil engineer and then obviously go for bids and specs. >> I want something other than 53,000. And that's the bottom number and that's what we got to do just because that's who we want to go with or somebody. >> Yep. So I got Yep. >> Yeah. I that last presentation really let that bad taste in my mouth. It just seemed like there wasn't really any thought put into that thing. Um so do we think so? First off there's a four or maybe five month lag. five to 20 to 24 months just to get >> that's the wave. I don't know about any of the other. >> Have we looked at any other um like that other one that we that we were presented? I mean it sounded like everybody be okay with that one also. We checked on the the lead time that thing >> that's going to be around about this. It would be a shorter lead time because it's not a cost custom thing. You're talking about the more squarer. >> No, the one this the straight curve. >> I haven't looked at that. Marty met with a a company called Marlin. >> Okay. >> Briana. >> Yeah. >> She can come up with some designs on on the shelter that they had and it can be adjusted. Their their design was 30 by 20 in or in other words it narrow down in the back >> and I don't think we want the narrow down in the back because then half of your stage or a third of your stage is uncovered. >> They can adjust it to go 30 by 30 or whatever you want. >> Yeah. We still need to figure out what size that is actually going to be and how it's going to be engineered so we get the overhang at the front and don't impede the stage or the dance floor as a couple things to consider. Like I say, I'm just disappointed that it's taken so long because it's 26 25 is gone, 26 is gone, and now it won't be till sometime in 27. And to me that's just we're fiddling around. >> Does seem like a couple other opinions would be good. >> So I got two three >> lots of nods. Okay. >> Can I if MSA could kind of pair down their proposal here and remove the the flight? I Thank you. Um I would deal I would like to know what their number would be if they paired down the >> I would I would like >> just so to to keep we gave the option seeing what we can do with them because we've been working with them on the projects. I understand keeping with the same person you've been doing all that work with. So if we could see what their paired down proposal would be and then some other to compare it to. I think it would be really helpful. >> I would do that anyway um just to see what that looks like. Um I to be quite honest I only had a a a quick glance through this before I had to get a packet out. So I didn't you know look at the numbers real hard. Um I did notice it was fairly high. Um it's 11% of the the cost and that's kind of um what their engineering cost um their engineers estimate for the project is. Um so um any they they generally range from 7 to 11% on you know on their costs for you know project like this but I will definitely look around uh for two uh two more quotes um and see who we can come up with >> and do we think as far as timeline goes just to kind of I mean full circle of what we're asking for and then a a time stamp on that do we think that that's something that we could have by the next council meeting do you think it would take longer than that. I'm just kind of in my mind trying to gauge how long it would be. >> I don't even know who I'm going to be looking for just yet. Um >> yeah. Um cuz we're Henderson, we'll do our best to get it back to the March 10th meeting. We understand that the project is wanted and desired by the council to get it done this year or the sooner the better. Um and so we will do what we can to make sure that you guys have information in front of you to make an educated decision on the 10th um to be able to provide direction and then obviously we'll look at it'll be in the same meeting. We'll look to do the same thing again. Approve a civil engineer and then approve the plans inspect so we can keep this thing rolling. Um every time we kick it down the road two weeks. Unfortunately that's two more weeks at the end that we don't get to have it. So >> well like Marty said I don't think you're going to do any construction. You might be able to get some concrete poured in between shows. >> Yeah. Hope >> we can do bits and pieces. >> Be extremely tough. >> Well, bits and pieces is better than nothing in my opinion. So, >> I appreciate the work. >> You're welcome. >> Thank you. >> All right. Thank you. >> Thank you. >> Okay. item I >> don't tell me. Okay. Thank you, Mr. Mayor, members of the council. Uh, tonight you're asked to consider resolution uh 08-2026 uh site plan review for the sweet living facility proposed on the southeast corner of Dayton River Road and Balsam Lane North. So, just some background, you saw a concept plan for this project in December. Uh, at that point, the council had expressed interest in allowing an assisted living/memory care nursing home facility type in that area. Um, as such, uh, the city council adopted an ordinance amendment to allow that as a permitted use. and at the same time um changed the amended the section related to conditional use permits requiring a conditional use permit for any facility over one story. Um this is a one-story facility. It's 32 units. Um half one wing is memory care and the other wing is assisted living. Um the property is currently zoned GMU4 um and guided for mixed use. Um this proposed use is consistent with both of those uh requirements. Um site plans are required to be reviewed by the planning commission and city council for all new and expansion projects in commercial and industrial districts. Um confirming consistency with both the 2040 comprehensive plan and the zoning ordinance. So the site plan that was in your packet uh was very similar to what you had seen in December. Um not much had changed though there was more detail provided as these will be plans that they will finalize for a building permit uh in the coming months. Um the applicants have proceeded with the uh preferred L-shaped design that was uh a preference of both the planning commission and the city council. Um setbacks are met as detailed within the staff report. This is a interesting district where it not only requires a minimum but it also sets a maximum of to uh have that front orientation towards the uh right ofways within this area. Um the parking count is 25 where 16 spaces are normally required. Um I believe that uh in the narrative the applicants have stated that at max employment um there would be a total of seven employees on site at any given time. Um applicants are also proposing here down in the um bottom left of this picture a uh center cut in the median of Balsam Lane um which uh will be coordinated by the uh applicants through the construction process. And the landscape plan also includes uh replacing the landscaping within that median area. Um staff will coordinate with the applicant related to the uh specific types and styles to make sure not only are they consistent with the other plantings that are located within the median, but also we're not uh causing any issues related to sight lines for um drivers. Um the architectural design is residential in nature with LP horizontal and uh shake siding as as well as stone accents. And here's a couple of uh elevation drawings. So I mentioned briefly the landscaping previously. There are only a couple of comments that staff had uh offered for the applicant and the applicant has expressed that those conditions of approval are not uh to be an issue related to moving forward with this project. Um one of them is related to this area up on the north property line in Dayton River Road. Um although it is uh bisected by uh the Dayton River Road rightway, there is large lot uh single family residential that is across from this use. Um so staff has requested that additional landscaping to provide a little bit more screening um to those neighbors um be provided. Uh and again the applicant had stated that that was not a concern or an issue and those uh updated landscaping plans would be provided at the time of a building permit and verified by city staff. Uh the same circumstance is also shown down here in this area on the south side of the parking lot. Um this is adjacent to a um multif family apartment. Um and there are um units that are along that uh building wall with windows and um just providing a little bit of more uh screening related to the parking to avoid sight lines with vehicle lights and things like that for the adjacent residents. So not for the planning commission. This is for the city council. The planning commission did hold a public hearing um at their meeting in early February. Uh after minimal discussion and no public no public present for the hearing itself, um the planning commission recommended approval 50 of this. Um city staff also recommends approval and there's a resolution in your packet for consideration. Happy to answer any questions. >> Any questions? >> I had um I guess two. One was more of a comment, but uh was more for the applicant, but I don't know that they're here. >> Yeah. Yep. The applicant is here tonight. >> Oh, okay. >> You can come forward. >> Anybody have any questions for staff in the meantime? >> Name and address. >> Yeah. Uh Jeremy Larson, 1824 Berkeley Road. Mr. Mayor, members of the council, thanks for having me here tonight and I'm happy to answer any questions you may have. >> Yeah. So, this is more of a a general one and I just don't know, you know, how this comes into play because I don't think we've had healthc care facilities here in Dayton before. This type of planning also requires health department Minnesota health department review of the plans and >> specs in their approval as well. And that >> is intended to happen in parallel with >> the building permit process. >> Yep. So that would happen um a little bit further down the road. But yeah, we have to go in for um licensing with the state of Minnesota. So yeah, and and the building and the building official with the state as well. So from my understanding, that's more with my construction team. But yeah, there's there is a process with the state in both of those areas as well. >> Okay. And you run quite a number of these, so you're familiar with all that. I I am sure. Um my other comment was around I I did see that there is a a quite a bit larger facility um that is going through I think it got concept plan approval in Maple Grove um recently that's quite a bit larger than this um it's the other side of town from here I gather but um uh they're putting up 195 unit um facility that's going to have uh some assisted care and and some memory here as well. That does doesn't affect your planning? >> No. And actually, we already have a a facility in Maple Grove and right across the street in Corkern, and we don't see an issue. >> Great. That's all I had. Thank you. >> Yep. >> Any other questions? >> No. >> Okay. Thank you. >> Thank you. >> Okay. I need motion second. >> I'll make a motion to approve. >> I'll second. >> Any more discussion? All those in favor say I. >> All those opposed say no. Motion carries. I to zero. >> Thank you. >> Thank you. >> Good. Uh item J. Members of council um looking for approval of the payment of claims. Um city staff and myself will stand for questions. >> I have some questions. Um what was the water overage charge on page 104? What happened? >> That is because we exceeded our appropriations with Minnesota Department of Health. Um they um allow us um x amount of millions of gallons to use per year and we exceeded that um with the wind uh the summer irrigation. Um we tend to do this every year currently. >> Okay. Stop watering everybody. But oh, okay. Um also clover doesn't take that much and stay short. Just going to put a plug out for Clover. Uh, next thing, the Eers's conference. I just, it was in a couple different places. There was one 350, 250, and then a 950. So, that wasn't a >> um 950 would have been two people going. Okay. >> Um, so the Ellers conference um is a community development and finance conference. Okay. >> That is held together at the same place. um highly recommend maybe council can go next year as an item. So, we'll make a plug for that and then see we can get you guys signed up for it next year as an item. But I didn't realize how many council members actually went to that. It was thought it was more of a staff item, but >> I stand corrected, I guess. Um so, that was um John, Hayden, myself, and then our accountant, Dena. So, actually four people went. >> Um I was only able to make part of the session, so mine was a little cheaper at 250. Um there's some morning sessions as well that were available that I just wasn't able to make with my schedule. So, I figured I wouldn't pay for it if I can't go there. Yeah. >> And so, that's why mine was cheaper and then the other um two were >> That's why I was just I'm like, it's here three times, but none of them are the same. So, I thought it was all the same conference and that was just not tracking for me. So, thank you for clarifying that. Makes >> sense. >> Um those are my things. Thank you. >> Thank you. >> Those are they do have some good presentations by the way. >> They do. Yep. So, the other conference is very good. Again, I didn't even think about asking council, not because I didn't want you guys to go there, but just because of the fact that it was mostly normally staff. Um, I did not attend last year and wasn't able to, just based on my schedule. And I try to make it a schedule this time. And there was some really good items related to items that cult probably would really enjoy related to finances um with TIFF and um tax abatement and how managing finances works for the city overall. And there's also some ones with community development with, you know, some success stories of what's been working. There was an item on cannabis this year. Um there was some items on just other communities and how they're functioning with community development, how they're handling big data centers, um and big, you know, kind of I'm going to call it private projects that you end up signing kind of that non-disclosure agreements, NDAs with. So um it ended up being a really good conference which I appreciated, but something that council can most certainly look at doing next year. It's always the first Friday, Thursday and Friday of February every year. Um, so if you guys want to look at your calendars, again, that's a year out from now, but uh, if that's something you guys are interested in, we most certainly can go. It's about 350 bucks. It's been about that price, the same for years. >> Thank you for that clarification. And I do want to go next year. >> Okay. Um, can I get a motion in a second on J? >> I did have one more question. >> Oh, I have a question as well. >> That's fine. Um, and this relates to not that conference, but uh another one MCFOA which I think involves you Amy. There was a charge um which looks like for one registration with your name on it and then another page later there is one for Amy and Kelly for double that amount. I just am asking >> to make sure there wasn't a an accidental second of us going out. Two of us have the same last name and then Kelly. >> Got it. Thank you. >> That was all. >> I didn't want to >> Well, Sarah asked my other question, so that's fine. >> Um I have a just maybe a general there's a a couple like uniform allowances which is obviously totally within the departments have those funds. Um, but normally they have a name attached to them and these ones don't, which kind of got me thinking of how do we track that? So, how do we track, you know, every, you know, certain employees have uniform allowances. How do we know how much each employee has spent or has left to spend? >> Uh, great question, Council Member Henderson. Uh the re what we have is our accounting technician who inputs all the accounts payable, receives all of the invoices in which she comes across an a uniform allowance. There's a tracking spreadsheet that we use based on the union contracts and then um she like I said we could put uniform allowance names not a big deal but then those uniform allowances get coded to that person. At the end of the year there's a reconciliation. I'll use myself as an example. I went over my uniform allowance last year. There's a then invoice sent to myself. I then have to pay the invoice back to the city that I said I went over my allowance last year and I owe back the city the dollars of what it was over. Mine was like 40 bucks or something like that. Um related to some again just um gear um shirts and and whatnot. But um it's tracked pretty tightly um because she sees every single invoice and so if she sees one that comes across the uniform allowance, she'll ask questions about I mean those can range from boots to jackets, you know, anything in between. But those are tracked and then um invoiced back to the employee if they do have an overage and it has happened numerous times. Yeah, I think this particular one it just didn't have a name associated with them and so that kind of was like oh well then if it doesn't have a name in here are we still tracking it or I'm not sure we are but just making sure that you know we're doing our due diligence and asking the question >> correct >> I appreciate that was my only question. >> Okay motion a second. >> I'll make a motion to approve. >> Second. >> I'll second. >> Any other comments? All those in favor say I. >> I. >> I. All those opposed say no. Carries five to zero. And on to item K. Good evening, mayor and council. Again, um this item is um about approving the LC Stevens canoe and kayak launch. Um we did go out to bid. We got some very um good bids. Um the lowest bid um was the one that we're looking to accept is 386,637. Um we did take the trees out of uh the the tree option out um because uh there's so many there's a lot of trees to go in here. So we want to distribute them around the park. Um so we're going to revisit the tree allocation later on. Um, so, um, I guess if you have any questions about the bids or >> I don't have a question about the bids. I'm just trying to figure out. So, cuz I cuz this project started before I came on. So, originally we wanted $3 million for this and then not this, but like the whole thing, right? Yeah. Yeah. >> And then we got 850,000. >> Correct. >> And then this is 386, but this is not the complete thing. Correct. There's more. >> There's more stuff. Yeah. So, there's the trees to go on. That's going to be I don't know what what was the average on there. Something like trees. We 70,000 75,000 for trees. Maybe a little more. >> But we are going to spend like we have plans to spend all of that grant money we did get. Okay. >> Absolutely. That's right. That's right. >> We expanded the scope of work here to include picnic tables and shelter and stuff like that. So the the numbers did come in really really well. We will be um using some of those funds on Gooding Park um um some planning stuff over there. Um that's a thing that we're working with Rivers to get a launch in there. So we will be putting some money into that as well. >> Okay. >> So we do we do have a 100,000 from the National Park Service as well. So, we do have a total budget for the project of 950,000. >> Okay. I just want to use it all if we >> Yeah, that >> when we have when we have grant money, we want to use that grant money. So, when I saw that low number, I'm like, we have plans, right, to use up the rest of that grant money. Okay. That was >> trust me. >> So, my question is on the bid responses >> as it relates to the the prefab shelter. >> Yeah. Mhm. >> So all of the other biders are 5667 60 >> and the apparent low is 5700. >> Yeah. >> So are they putting up a tarp and a couple of 4x4s or >> No, they're putting in exactly the same because how did they get such a different number? >> They just didn't use the finger right. If they put the wrong number in, they should add another zero on to the end. >> And so we did contact them and say, "Hey, is this the right number?" and they said, "Yes, we made an error there." Um, we asked them, "Are you going to do you want to stand by that number or do you want to change it?" And they said, "They're going to stand by that number." >> Okay. And that got the bid. >> Yeah. >> Cuz Yeah. Had they put the right number, they wouldn't have got >> it would have been a different scenario. Okay. And there was one with the trees as well. I think B uh Construction um had a big number in there for trees. Where are they? B. Um, yeah, they had one set of trees at 262,000. >> Oh, that's an extra zero there. >> 26,280. So, we did talk to them about, but the trees got taken out, so it didn't influence the the end numbers. >> I'm not very careful with your typing. You think someone may remember me council, this happened again also on a previous project, too, where they had a um not fat fingered and actually gave us a discount again, and they did honor that as well. So, that's been two times. >> No, different company. Um, and so it's happened twice. Um, it's a positive. We've always contacted those companies to make sure ensure that we're getting the same thing for the cheaper price so that we aren't all of a sudden getting just tarps and some sticks. >> Yeah. >> Great. >> Bank error in our favor. >> So, we'll take that. >> All right. I need a motion and a second. >> I'll make a motion to approve. >> I'll second. Okay. >> Any other discussion? All those in favor say I. I. I. >> All those opposed say no. That carries 5 to zero on item L. Good evening, mayor and council. Um, we uh what I have here is uh an opportunity to go out for RFP for uh events uh support and sponsorship consultant. um staff have been talking about about this for a little while um to help us when we uh got uh activities um and events like Elsie Stevens, we would look looking for somebody to come in and give us some guidance on best ways of running things and adding some support to uh staff, maybe making recommendations for you know bands and acts that could be going there but on a uh an as needed basis. Um and also to uh we've been talking about some sponsorship opportunities um uh maybe to uh the building at LC Stevens maybe getting some sponsorship for that and we wanted to try and get some of that uh stuff going. Now this would be somebody who could act as a third party for the city um to go in and negotiate with the bigger companies um to see if they are willing to to do that and build a network you know with those companies at this time. Um I I guess that's kind of where I'm at with this. >> Yep. Yeah. So mayor members of council, the reason for this request is that we have times when there's lots of heavy activity. So we don't have enough staff time and staff availability to spread ourselves thin and or we may not have the expertise to run that activity or that event. And so this would be an ability for us to call on somebody to help us whether that's with a contact, whether that's with who to go to for what, who where to get something from. Um but this would be on an onneed or as needed basis. This is not an employee. This is somebody that we can call and say, "Hey, can we get some help for a limited amount of time or can you run this situation?" Um it happened last year where we're trying to run um bands in the park and that is not the forte of the individual that's running it. So we had some kurfuffle here and there because we don't know how to run those type of events. this could be somebody that we could call and say, "Hey, can you help us with the with that process um as we continue to expand events and expand activities throughout the city?" Um trying to get more assistance and help in an expertise area without spending any more dollars related to consistent time or part-time staff or or another full-time staff member. >> So, is this to help plan them or is this to help run them? >> Both. >> Both. >> Okay. >> And >> and also sponsorships as well. So something that cities cannot do, we cannot advertise. We can advertise and say we have something available if anybody would like to be a sponsor. Fantastic. We did that for the dog treats. We've done that for other things. But we can't actively go and seek sponsorships from community or from um community members andor businesses in town. That's not something that we're legally allowed to do by state statute. >> By we, do you mean staff or city? But council members could? >> Not necessarily. >> I don't know. I'm asking I'm I'm I'm >> risky. Yeah. Gray area. >> Okay. Yeah. >> Or refer to the the attorney if she's got any, but I'm going to say really gray. >> Some some cities um have like a sponsorship policy where it's um worked out at the council level for all this this stuff. That kind of what >> that seems like that would be part of all of this. >> Okay. I mean, I'm new here, but that's the first thing I was thinking of is there be a policy that would be created about um where you're going to allow advertising for different businesses if it's just this particular park or other activities you have in the city. >> Okay. >> Is this what Rogers did? I don't know that for a fact that I would >> sponsorships on that building. >> That would be the policy related to sponsorships. Yes. >> Yeah. But I mean >> in turn Yeah. Essentially. >> Yeah. I'm just I'm a little frustrated with this one because I mean this this the position for that was didn't even exist two years ago. So then it went to halftime and then we moved it to full-time and now it seems like we're not keeping up and I don't understand that. So I >> I think it's more or less a resource for them when they come and ask us and we go we don't know go find your own information and >> we're looking at >> there. This is not a full-time position. >> No, I understand that but it's still not going to be free. It still costs money. Yes, that's correct. >> Yeah. >> So I whether it's a position or not, I still dollars >> when I thought we had the expertise to to to do a lot of this stuff. So I >> you'd like to say we do. >> Well, so I have a question. What other other than that sponsorship piece, right? What else? Like what I don't want to say this. Sorry, this is not a full baked thing. I apologize. >> What is the difference between the role that we have now and what we're asking for this outside vendor consultant to do other than that sponsorship piece? Like can you give me like the highlight of these are the the main things cuz I'm trying to wonder what we're getting here that we don't already have or we >> the job description we have doesn't lead us to believe that we have. Does that make sense? >> Yep. >> Okay. So currently when um we've been booking bands, we've been looking at YouTube videos and choosing a band from that kind of area rather than having uh links within um agencies and stuff like that. Um who would recommend you know bands for certain events or you know better quality bands or bands that would fit you know that particular thing that you're trying to do. Um so it's a little bit more expertise driven. Um and they would also have you know um recommendations about how best to run an event. Um for instance I mean if we have a big event um uh we don't know and very much about crowd control or do we need to have armbands or you know those kind of things that need to go into place. Do we need security? You know that those kind of things that might help it um depend on the size of events that we're having. Um um and there might be other um existing events that we do that they might have ideas of how we can improve those events as well um by bringing different elements into those things uh through context that they may have um people that they've worked with in the past. >> We base this on the uh the events that we had last year. We're having so much success with the events that we had last year. I mean, the only plus events that we've had that are city operated are the uh Easter egg hunt and uh the Christmas deal >> and the open house, >> huh? >> And the open house. >> Open house. Jackalant trail. >> We had the teddy bear band and three other bands down there as well. >> Well, most of it got rained out. Now, that's no that's no fault of nobody's. No, >> I just don't see the the need for this because uh to me, unless you're going to get rid of one position to create this position, I don't see the benefit because the amount of events we have in this city, in my opinion, this is just my opinion, you can plan them events in two weeks. I mean, it takes two days to find six bands for the year and you can get a hold of there's all kinds of um band shell is one uh go on on on the web and you can find all kinds of b guys that are promoting different bands out of the metro area >> and you hire that that guy. He takes a piece of the pie, >> but he can list you 50 bands that you tell him what kind of music you want >> and he'll give you 20 bands to get. We don't need a a person to do that. >> And it's to me it's a wasted position for this city. >> Now, if you're chaplain >> because they are very successful with their Mississippi crossing. I could see it, but not here. >> Mayor and CS, this is not another position. We are only trying to use this as well. It will come out of dollars. Yes, it will cost money. I am not saying that it is free cuz it is not free. However, we are not looking to add a position as in set salary, set benefits, set anything else. This is our wanting to have more and better successful events. And I don't know how to help somebody who's in the position that's trying to learn is that it's trial by fire, right? You have to try something and it and it fails. Well, then now we're blaming that person for having a failed event because they didn't put on the right event. And so this is our ability to say, can we get that person some help? And doesn't mean that this person's going to need it every single event. It's just how do we run events more successfully? How do we run activities more successfully? I can't run them. I know Marty's probably not the best person to run them. And how do we give that person the resources to have them succeed here if I don't have anybody for them to go to? I mean, they can call a friend, sure, and call another community up and see, but that community might have a competing thing where they don't want to give up that weekend or they don't want to give give up that contact for the person that's helping them because now they can't help that community. Um, again, this is just our ability to try to see if we can help. Um, this is what Marty and I came up with of we don't want another person. We don't believe that there's another position needed here. It's just we want to do our best for the communities we can for the activities and events in the as possible. >> So, I'm not I'm not sold on this yet, but we're not being asked to approve it either. We're asking to look at some proposals, and I would be okay with doing that. >> I I do have one question though. Is the intent that to have that person then on on some kind of paid retainer or is it uh pay as used? I think on a case-by case basis, you know, as we need to, you know, bring them in, that would be when we would, you know, pay them. >> Yeah, I guess I don't know enough about it to know, you know, what do these people offer us that that we don't have today and I think it would be okay to look. >> I do have a question there. Again, it's an RFP, so there's not any we haven't set dollars like how much will this cost? There's no commitment. >> Correct. But my question is is where does the money for this come from? Like do we have that in the budget already? Is this like an extra? Like what fund would something like this come out of? >> Um yes. So this would come out of the general fund out of the activity center budget. So that individual who's running the activity center um would have to understand that okay if they're going to use the consultant for pay and to be able to use that services that's coming out of their bucket of budget dollars that they have available. It's not an additional bucket of money. They um just like with Marty's budget, if he wants to do something in public works, he has to figure out, are you gonna do this professional service or am I buying this piece of equipment for my guys? One of the two. And this is no different than the activity center individual or event, you know, person is do you want help with this event or would you rather struggle with it and buy more supplies or whatnot? They have to manage their own budget. So, it's not like an additional dollars. We're not looking for anything amended in the budget this year. Um again, we don't know what we don't know. So this is kind of our RFP process to figure out what that looks like. >> So my question is a lot of what what this sounds like is professional development, right? We just talked about conferences, you know, going to conferences, going to conferences because I mean I don't think any of us expect anyone to be an absolute master at their job on day one when they're hired. No one is. Um and like I go to conferences for my teaching job to learn how to be a better teacher and to try new things. are there not I mean if if there are professional development opportunities for this person we would not be questioning their use of going to like conferences to learn how to do this. >> Um but if those things don't exist and this is a way to to basically create a professional development opportunity that does not exist. I'm not necessarily opposed to as like you said we don't even know what these numbers are. We don't know what this looks like. Um, so I think I just also want to say I don't and maybe people are saying it. I've never said it. I totally get that our our events are new and that I don't expect anyone to like be amazing at absolutely every single thing the first time they try it. Some things are going to work, some things are not. Some things are going to get rained out, which is nobody's fault. Um, sometimes we have huge turnouts that we don't plan for and sometimes we have lower turnouts and like it's just it's like when I plan classes, one semester it runs, it's full, the next semester, same teacher, same time, whatever, I only have half the students in it. Like there are so many things that are outside of people's control. So I I hope if anyone is throwing shade at that individual that they should stop that just for the record. Um, they're doing an amazing job. Um, but if there is not a professional development opportunity and this is a way to kind of create a professional development opportunity, I'm I can be behind that. Um, but also if there is a bigger event that we simply do not have the staff for and we need to that's why I was asking like is this to run the events or is this to plan the events? Because sometimes if we simply do not have the bodies on staff to run an event, then we got to get the bodies somewhere. Um, and so I would be okay having just getting numbers and having some sense of what this even looks like. I don't even know if an organ like >> we have no idea if this even exists. We have no idea. >> So the RFP could be nobody does this and then we have to find a different >> It sounds to me like it's a mix >> of help and they're pulling it out of already a fixed budget. I I'm my concern is is that it swells in next year because this thing seems to have grown and I'm not seeing any improvement. So that's that's what I'm looking at. We went from having well you know the history of that. So I >> we have we have yeah mayor we have had three people in that position in the last three years. So just just it does cycle when we have the same person over and over. This would create if we had this position might create a little more consistency um for those type of events and be able to carry it back and forth on which work. Now we know which ones work now, but I mean >> but so I'm okay going out for getting more information. >> Yeah, I'm okay with that cuz we're not committing to anything. >> This is not a commitment. This is just to go off our feet to see and see. Again, I don't even know if this exists. This is Marty and I put our heads together to say, is there something out there that we can do? I don't know. >> Okay. >> Okay. Do you need do you need us to approve a thing? Okay. I make a motion to approve the this process. >> Need a second. >> I'll second it. >> Any more discussion? >> All those in favor say I. >> I. All those opposed say no. >> No. >> Zero. No. >> Thank you. >> On to item M. >> Evening mayor and council. Uh, as council is aware and remembers, uh, South Diamond Lake Road was improved last year with the mill and overlay project in 2025. During pre-ro inspections, we identified a culvert that was deteriorated. There was some holes in it and some signs of wear uh that we are of the opinion need to be addressed. We evaluated full replacement of the culvert prior to this the road improvements versus lining of the just doing a a lining within it without excavation required for the for the pipe. The the lining was found favorable uh both in costs and risks uh to the project not to mention delays for closures and other concerns during the construction time. Being a subsurface improvement made it independent of the road. In other words, we didn't have to disrupt the road with it. So, because of that, there was no similar work elsewhere within that project and the cost was expected to be under 175,000. Uh, the decision was made to move forward with this as a separate project, which also allowed us to do invitational quotes to contractors of our choosing to complete the work. Uh, good thing we did because we ran into some pretty significant permit delays that pushed it all the way till this year. So, um, we did acquire the DNR permit finally, but just looking at the project now instead of the intended, uh, last year completion that we had anticipated. Um, just a depiction of where this is on South Diamond Lake Road. It's it's near the boat landing on the south, we'll call it the southeast corner of Diamond Lake. And then just taking this from a previous presentation that was used last year to show a a zoomed in view of where the culbert is. as you can see by the red oval on the screen. So, the plans have been prepared for these improvements. The permits acquired and the contractor uh quotes have been solicited. Three quotes were received by the the three listed on the screen with the low being 95,600. Um I apologize for not completing the chart or the table below this. Um the estimated project costs, the numbers are correct. Um the first line is supposed to be construction, the second is engineering and the third is other indirect costs including testing and the the permit that was acquired for the project. So uh we expect the entire project to be around 116,800 for it and that would be funded by the city storm water fund. So our recommendation is to award the contract to the low bidder of subsurface inc and then complete the work uh this summer. >> So what was your estimate? >> Uh the original estimate for it. >> Yeah. >> Um when we had gone >> we had gone out for um >> we didn't have well it was identified with the project. So this was not identified in the CIP. This was identified when we were doing the the pre-work. We reached out to contractors that did both types of work. Um the contractor for a full replacement was at about 118,000 was the estimate and then the lining contractor was about 90,000. So that was part of the decision. And again to avoid settlements and disruption to the roads and detours and other factors, we thought the subsurface replacement would be or improvement would be a better solution. in lining versus of of a replacing the culprit itself. There's no downside to the lining. >> The the lifespan is about the same. The the host pipe uh there is some holes in it, but it relies heavily on the the host pipe, which is it's significantly intact. Um it's just there's there's areas of the bottom. If you if you looked at the the bid, we have some uh grounding material in there to help fill those void spaces. and uh and address that area of it. But we're confident that this is a long-term solution. >> This is done without closing the road, >> right? Yes. It's all done from the ditches on the side of the roadway. So, there should be um there may be some bypass pumping, but they have equipment. So, I I will say if they do have to do bypass pumping, which we don't anticipate they'll have to, but if they do, they do have equipment where you just need to slow the traffic down, but they can cross over. So it's basically like having a speed bump if you will. >> So there it looks like the one of the big differences in price is that two of the companies are doing thermal for the rehabilitation and one company is doing UV. >> Are we concerned that the UV is cuz it's the UV is like half the cost. Is that are we concerned that it's not as good? >> It is and that's about the only company that does it. Okay. And that's the reason we wrote it that way because we we actually have more experience with the the thermal, >> okay, >> which they just use either steam or water to set the um instead of the light. >> Um but we have checked around on it and very good results with this new product. So um yeah, for for all the projects we looked into, they were very successful. >> Okay, >> Jason, I want to I don't see any quotes for actually digging. What's the disadvantage about shutting the road down for four or five hours? >> Uh well, it'd be for a few days. Um but the I mean the detour itself. >> I mean I talked to two individuals that said they could do this in about four or five hours, >> put the pipe in and then build it back up with gravel to make it passable and then they'd have to put and then potentially the following season for the winter course. >> Um but they were both talking between 20 and 40,000 bucks. Oh, sure. Okay. >> Well, we didn't didn't we didn't look at that. >> No. Well, we did. We actually we reached out to a contractor in the area that we've worked with a lot and he gave us 108,000. >> Did you get >> Well, we never look outside the box other than like Vita, however you pronounce it. >> Bite, right? I mean, there are two individuals that can do this and said they both said they would do it. One told me 40, one told me 20. >> Okay. >> You can and I mean we we have a backhoe that I don't know how often we ever use it. We spent 90 grand on it. Why can't we do it ourselves? >> C. Are you talking about the mini backhoe? >> I don't know how big it is. I've never seen it. >> Talking about the wheel back. >> Got it. about that. >> Okay. >> Just want to make sure I was understanding which which back we're talking about. >> I just think that's crazy that somebody told me they can do it for 20 to 40 and now all of a sudden we're going to spend 116. Okay. Any other comments or questions for staff? Okay, I need a motion and a second. >> I'll make a motion to approve. >> Second. >> Second. >> Any more discussion? >> All those in favor say I. >> I. >> I. >> I. All those opposed say no. >> No. Okay, that carries 4 to one and on to item N. Hello again, mayor and council. Uh we are looking at the southwest corner of Dayton on the other side of I94. Um generally the area indicated on the screen. Council's probably familiar. There's been a proposed development in this area uh as shown. Um the the rendered or the colored area actually is beyond the property uh that is owned by the property wishing to develop. Just to note that that part of this does include a city-owned parcel in there as well. But this is a general layout. Um this drawing is dated but it it generally represents the um roadway and utilities certainly and then general configuration of where the development would occur. Little background on it. There is uh as council is aware significant infrastructure needed to service this area. we need to bring sewer and water in as well as uh roadway off of Dayton Parkway. Um being the only uh potential connection for transportation to this area. Uh it also includes as noted develop or improvements outside of the owned area um for for support of the development itself. So, just showing here, um, the area outlined in blue, that's the property owner wishing to develop the property. Um, if you can see kind of the brown or the I guess I'll go by the roadway, the the light blue, the roadway, um, by the developer. The orange, if you will, uh, is through the cityowned parcel. And then the yellow is by a third property owner, uh, to the west. And that's where the connection to both the sewer and the roadway occurs. So, as we're familiar with the typical process in development that we that that Dayton utilizes is that the developer finances and contracts and constructs the improvements uh once built and verified to be within city standards and and uh meet all the requirements. Those improvements are then turned over um to the city for public public benefit. Uh because these improvements are across multiple properties, the the city is considering contracting and constructing the improvements that benefit more than one property and then the last part of it would still remain as the uh responsibility of the contractor. So just showing graphically here uh the city's considering a project that would involve constructing that through the yellow and the orange part. So through the property owner to the west through the city of Dayton and then that would end at that common property line with the single property owner remaining to the east and then they would be responsible for continuation of those improvements to support the development. So the process proposed here is to obtain the site and design information available for this area. A lot of work has been done already by the the proposed developers engineer. So we would utilize that information. We would supplement that with any additional information necessary for the final design and con completing the construction documents and then we would bid the project publicly and construct it under a city contract for the improvements. Anticip excuse me anticipated costs are a very high level on this but we're we're thinking around $3 million for the improvements. um as shown on the previous slides u with the breakdown estimated uh as shown on the screen. There are significant wetland impacts with this. So that is a big component of it. Uh those approvals are in place for the impacts and the mitigations as well which is a big plus because that's a big hurdle. So the recommendations if council wishes to move forward is to approve the proposal for engineering services that would be the production of the plans and specifications for the improvements and then continue to coordinate access to the properties as necessary to allow the construction of the improvements and then complete the wetland mitigations as necessary through the project as that becomes appropriate. And just to note uh the construction timeline could be evaluated. In other words, the the plans could be completed and if there's any reasons to expedite or delay the project um that could be adjusted without um losing out on the benefit of the plans. So, the plans will benefit regardless of the timeline of the construction is the point. So, if there's any questions on this one, I know there's a lot involved with it and I kind of ran through it quick. >> Mayor call for anybody goes any further. We just need to make sure we untable this item. So, I'll need a vote to unt it before it gets moved forward. So, thank you. >> Do I need to make a motion to untable it? >> We might as well now. >> Yeah. Make a motion to unt it. >> I'll second it. >> All those in favor say I. >> I. >> All those post say no. >> My question uh Jason would be we need the yellow before we can do any of it, right? >> Yeah. Sorry. Um, yes, that is where the intersection was constructed with Dayton Parkway. And the ability to relocate that to avoid entering that property is extremely difficult, extremely. >> Yeah, it's it's it's definitely not a long-term solution and it's a very very expensive, if even achievable, short-term solution with the with the wetland impacts is a big component of that. But then >> so until we know we have that, why would we spend any money? >> Yeah. Um I think council sonic I think you want to we can make reasonable assumptions during this process to move forward with plans and specs. We can make reasonable assumptions or use highle estimates. I did work with Jason before we even brought this back to make sure that we could do those things. Um to address your question, Celana, because there's um obviously the best option is that we're on the property, but if we can't get on the property, there is a reasonable assumption we can make based on other soil borings and such done in the area. We can make reasonable >> and these are also good for years, right? I mean, >> the soil is not going to change. >> The analysis, >> yes, >> will hold. >> The plants have a very long shelf life. Yeah. >> So, we have to do this at some point anyway. It's not like so might as well just do it now. >> Well, if it gets developed, if you get access if you get access. >> I think that's the next question. >> No, I know it is. >> But this has to come first. >> Yeah, but ultimately there's going to be an intersection at >> Yeah. I mean, at some point it's And the soil is not going to magically change in the next 20 years. So, I would assume. >> Right. Right. >> So, it doesn't have to get built today. It doesn't have to be get built in the next 5 years. It's still going to be good and helps us with information. So, >> okay. >> So, I'm in favor. >> Need a motion and a second. >> I'll make a motion to approve. >> Second. >> I'll second it. >> Any more discussion? >> All those in favor say I. >> I. >> All right. All those opposed say no. I'm a know until I know we got access. Motion carries 4 to one. Item O, mayor, members of council, um you have seen this item about a month ago related to resolution 062026. Um at that meeting, um it was voted down to move forward. Um there was additional information gathered by city staff um with direction from council of if either items change based on um a change in the legal opinions that we had received. Um so I'm not going to go through a bunch of the background cuz that's already been gone through at the January 27th meeting. Um this is the same property, same exact process. Um those additional legal opinions have been sent to council. And so I will stand for any questions that you may have related to this item. Um, I do want to note that authorizing this item tonight does not put us from zero to 100. This allows us to go down the process. Um, my goal is always to do what's best for the city both financially and um, purposefully and that I will always touch base with the council before next steps are had so that you guys are aware and you guys are aware of what is going on at all times. Um, this is a new process for myself and understanding it. I'm going to work heavily with the attorney that was approved earlier to be able to figure out what we need. Um, again, I will use them as needed because every time I touch base with them, that will cost more money. And so, I will do my exact best to figure out how I can navigate this thing appropriately and um, course it through the 0 to 100 scale. >> I will stand for any questions. >> Need a motion in a second. So to clarify just more for the record, um this just basically gives you but staff some additional tools that right now you don't have but saying yes to this gives you additional tools and it doesn't necessarily mean you're going to use all of those tools. Correct? >> You could. So maybe obviously making this up 10 10 more options are now available and you might only need one of them or you might use six of them. We might need all 10 and you will be in contact with us at the various process of we've tried tool one and two now we're moving on to tool three and that's that's what we're approving at this point in time. >> That is the approval at this point. Yes, that is correct. Yeah, obviously the start is going to be 1%. We don't need to go to zero to 100 again or 0 to 100 miles an hour. It's just starting the process slowly and gives more tools in the toolbox for us to use. That is correct. >> I appreciated getting the additional information. Um, and so I was one of the nos previously, but I at that time said I was on the fence because of of not knowing enough. Um, and I feel now I feel more confident in say I I would say a yes now because I'm feeling like I know more than I did at that time. Um, and again, like I said, it's we're not going from zero to 100. We're just giving you some some more choices. So my my vote has shifted from where it was. >> You mean you're making a motion? >> I'll make a motion to approve. >> Need a second. >> I'm going to second it. And I'm going to say >> discussion >> something as well that um you know I've we have been pretty consistent about not in any way being fans of eminent domain. Um in my time here, I'm still not. I find this situation to be unique in that um it seemed to be everybody's understanding that there would be an intersection here on plans. It was um all the heads nodded as as they should along the way and some somehow this fell off the table and uh I guess at this point the the the real issues have not been explained uh in any way that I can understand. And so I feel like this is we're we're in a position where if we want um the project that we've all supported up to this point to move forward that this is the next step in that process. And that's that's why I feel like I need to uh be in favor of this at this time. >> Any more discussion? >> I'm not going to support it no matter what. The way I look at it is is if anybody was going to attempt to take my land, we're just not it's not going to work out where it was. And because there was mistakes, there's a commitment made on the real estate agent side. And now all of a sudden we're changing what we said we were going to do. That also in my opinion is of your word to me means everything. if if you backtrack on your word, you have zero credibility moving forward with me. There's also mistakes on our side and I don't feel that going down this road rectifies that situation. I just don't and we may not ever use it, but there is nothing in this that I would support. >> Any more comments? All right, we have a motion second. All those in favor say I. >> I. >> I. >> I. All those opposed say no. >> That carries four to one. >> Okay. Um if there are no objections, we will be adjourned. All right. We're