This transcript appears to be from a **Reorganization Meeting** followed by a **Regular City Council Meeting** for the City of Moose Lake in January 2020. Based on the context of the officials provided, here is the attributed transcript: [0:01] **Mayor Jim Michalski:** The organization Moose Lake City Council 2020. [0:32] **Mayor Jim Michalski:** First, the approval of a rebirth organizational agenda. So, most the Senate— [0:50] **Mayor Jim Michalski:** Agenda got public comment time here. Is there any... to have nothing under departmental reports at this time, nothing on the previously discussed business. Does the council have anything you’re not open on the system business which is the committee for acquaintances and I'll start reading down through them? They will get me down through the official sitting this paper and to that approval and angles that are down to the committee's. The city attorney is Flaherty & Hood. City engineer, Matt Wolf, SEH. City finance advisor, Northland Securities. Council Penny Engraven, Charter. City Attorney, Clifton—excuse me, CliftonLarsonAllen. City funds depository, First National Bank Moose Lake. Official City newspaper... For example, any questions or discussion on those first items? Do we have a motion to accept those? Or a second? [2:20] **Mayor Jim Michalski:** All the favor say aye. Motion carries. Moving down into the Planning Commission. There is one person whose time was up and that was Ted, and he didn’t stay too late to be on the Planning Commission. Walter Lower... we'll have to prove that he would like to stay on it and we'll discuss it again at the farm 8 they can have it. Development Authority, Chambers and Steve Olsen, both their time is up, maintain the contact. They both went to state. Zoning administrator right now is Tim Peterson. That should be— [3:15] **Mayor Jim Michalski:** Please note that I'll see the Redevelopment Authority, Sharon Hoppy and Alice Miller and Art Isaacson, their time for Sean to from the '21 print and everybody would like to tell that. Okay. So if those items... is there any discussion or question or those first top practice? [3:50] **Council Member:** Do we notify the public or is it just a rubber stamp for office and are we going to moving forward? Generally, we’ve only posted what we have a vacancy of agency. We can certainly post for all of them, but I don’t want to create an issue. I just want to make sure that we're consistent moving forward as long if that's what we've done in fact. [4:15] **Mayor Jim Michalski:** I have a motion to accept those appointments. We didn't really do all of those as one, there's more than seven. Second age. Do you want to do counselors or no as well or not? So we go down to real all the way down through the web right to below or right above the city officials. So moving on to the parks and recreational board. Law Stuart, Varney, Thomas, Gray, DeLisle, Old—they all want to be on the committee of the light reward and their history their time and she has been contacted and I understand. Cemetery board, Wayne Petersen, and you like to stay on it also. We have to have Mike Peterson, we added him on last year, he asked to be on it that we approved it. So that's just—just affection from Public Utilities Commission. I'm completing. Thank you, Tim Peterson's position. So that's why there's no selection this year. I just think I have another Caroline, it's three years. Baked you are on this street. Your appliances and the fire district is—won’t have any questions or discussion on any of those committees. The Lords of emotion to accept those appointments but we just say that if you wanted to change it to city councillors. [6:00] **Mayor Jim Michalski:** We talked about the city of Oscars and officials. No, like the Planning Commission has you would and economic development has because—sorry any of those once old-school Mr. Sportello. [6:23] **Mayor Jim Michalski:** City officers and officials. Mayor Pro Tem... do we have a counselor who would like to fill a position? [6:40] **Council Member:** Because I— [6:57] **Mayor Jim Michalski:** Moving on to... we didn't respect attrition. [7:11] **Mayor Jim Michalski:** Safety officer, Phil Entner. Waste management director, Phil Entner. Building official inspector, Andrew Sharp. Fellowship and range animal control... confuse the animal control officer with Studies department. Board of Health, Gateway Clinic physicians. Nurturing preparedness, myself. Cable television public access coordinator, or defense under the city council committees. This whole liquor store... jump in. Saruman... the Wolffish do state, yes. [8:00] **Ellissa Owens (City Administrator):** Protection... Chris... I don’t know what there's a need for that. We generally address the administrator so I'm not sure that was a necessary condition the agenda. [8:28] **Mayor Jim Michalski:** Leave that moving to... they emotionally to see if you want to discontinue that Administrative Committee. This was for myself. There's cable television Commission and communications technology committee, myself. Chamber of Commerce, myself from well our this sort of Department of Corrections Advisory Committee, myself and Chris. Active living coalition, myself and don't jump and duck. Are you still down little s me than that one would be good. Say they can't less means we do it necessary by statute or— [9:18] **Ellissa Owens (City Administrator):** I don't think so. Oh, did you guys... did you start one and that's maybe the C pros to school stuff was being reviewed me this has it not nice in seven in there? I mean I would say it would be tough to call me. [10:00] **Mayor Jim Michalski:** Is that funny? Hope you keep doing things year after year until some questions. So I guess it's a good question. See the administration and department directors. City administrator: Ellissa Owens. City clerk treasurer/Deputy clerk: Taylor Hansberry. Finance director: Ryan McKeon. I tried fun transaction designation just incapable. Public Works superintendent: Phil Entner. Chief of Police: right now we have Kelly Lake, and so that should be changed into the lake. This poll liquor store manager: Elaine. Editor library director: Shelby Loney. That pronouncement—I don't get any of those right. I know Shelby was going to do more TV call. Deputy register. How many questions our discussion of any of those committees or offices except for—except for the police protection? [11:21] **Mayor Jim Michalski:** So motion? [11:37] **Council Member:** A second. [11:37] **Mayor Jim Michalski:** Second the novelty leaving out at least the detection and then a political coalition until we just see burials good. I'm all of the rest of whoever there. Okay. Was this a—okay except for police protection and active—all in favor say aye. [12:33] **Mayor Jim Michalski:** They can read which is removing those two committees they don't have to go back on to the agenda. So when we get to that to an addition onto... we have nothing ended reports and correspondence. Now, in general, have a motion to adjourn the reorganization? Second? All the favor say aye. Motion carried. Return. [13:26] **Mayor Jim Michalski:** Okay, let's go open the regular meeting Moose Lake City Council for Wednesday, January 2020. And we've already done the Pledge of Allegiance. Welcome all people in here tonight. The first thing would be the approval of the agenda and I have had what traditions to committees under business please—and lastly living active living cool. Have any more additions or changes and agender? Very now that we have a motion to approve agenda? Second? All favor say aye. Motion carry. Moving either the consent agenda to A-1, we have the December 11th 2019 City Council regular meeting minutes and number two, the January 3rd 2020 special meeting minutes for any discussion or questions on those minutes? [15:13] **Mayor Jim Michalski:** We now have a motion to accept the minutes. Someone have a second? All in favor say aye. Motion carried. Moving down to 2B, number one: the city costs payable for December 2019. Under B2, we have the city financial statements for December 2019 and number three, the liquor store profit loss statement for December 2019. Any questions or discussion on the financial reports? [16:01] **Mayor Jim Michalski:** I think you guys really know enough time. Katie, you didn't get needed to be. Thank you. There are no comments or questions, we have a motion to accept the financial reports? I have a second? Second. Favor say aye. Motion carry. Under pump—excuse me—public comment. This package deserves your comments from the public. [16:38] **Member of the Public (Citizen):** I'm average mom. This is about the agenda. These teachers published a few minutes because I just wanted to visit with you guys again. I'm still that squeaky wheel. It's been another year. I'm still measuring my water filling. I talk very good like kind of disappointed that some of the decisions that were made this year as far as what was spent on certain items. I don't know the shank of the only one that comes right off the top of my head this year was the air conditioning system. As far as I knew it was working. My water main has always really just one of these we could wheels and you know, the getting the opportunity even to give the customer the ability to affect something. I can't even picked it without the City Council or the city authorizing me today on the street. So every day when the weather gets cold I'm worried if I wake up in the morning. I have a training that I was supposed to go to a March. I'm afraid, you know, because I don't want my house name for yourself. That's unacceptable. I don't know how else to say it. If there's anything I can do to make this move forward or actually play something or something to back you let me know. My understanding is the decision to not give the customer the opportunity to do an assessment or—I apologize my words weren't correct right now to get things fixed. Did we get anything on my—I believe it was 67 items to repair the streets? Did we do any other? [18:22] **Phil Entner (City Superintendent):** No, there may be some items that I had to take care of, but not any... the big projects have not moved forward work. Am excited still funding and we got everything issue and we hooked up cabinets. You see them tab? Those are the two of the popul had all— [18:45] **Member of the Public (Citizen):** I understand that tradition, that's one of the things that I paid for my house again, have it like work office area to not, you know, last year you made it very clear to us in well aware of your situation just wanting to be worried but— [19:08] **Mayor Jim Michalski:** Does not being perfectly clear and so actually sir it did change if you went to came in and talked to us. We want to use the infrastructure piece, I don't think that was necessarily part of it. So we did use that and that did change some of the things, but unfortunately our first project is 1.5 million dollars. The number one project and the project that where you're at is still further down the list. So yeah, if we get to think outside the box, reform up of things outside the box up, try to figure that out that it. But it does not—it's kind of here that it hasn't have forgotten that is the reason I'm here. [19:40] **Member of the Public (Citizen):** I'm not asking you to prioritize differently because I'm not running the city. I am asking you to reconsider your priorities because that's my right as a home. To hear that actually something is moving—that's excellent. I'm not asking to repair a whole street, I'm asking for 6 by 12 foot section. I could actually show you where the cotton, the asphalt or fitness it would be politically correct is actually breaking loose and separating. I never did receive the actual quote to repairs... we grew up where outlets rather fictitious factory because that's what we do in winter this time of year I get, but the whole summer later I never received another word. So that's truly what I'm trying to do so. [20:42] **Mayor Jim Michalski:** Thank you for giving me something that was basically appreciate you coming for speaking to us. We do need to hear remind us of things that are out there. Laney, we have not forgotten Emerald. It's come up in discussion. Phil had... I'll be back it will keep the same reason Cuba's on top of that because I like to take not you guys but Tess only understand. [21:44] **Mayor Jim Michalski:** As you served for a job well done, it has been appreciated working done for the city. Loosely, this is a little something that would like to present you with. This is from the City Council in the City of Moose Lake presented to Tim Peterson. Thank you for the outstanding and dedicated service. Moose Lake City Council. [22:44] **Mayor Jim Michalski:** Moving on. Are there any other very kind... thank you, sir, for being there again. Departmental reports for me of the police chief Department report for December 2019. There's also in fact report calls from December 1st through December 31st. [23:05] **Kelly Lake (Law Enforcement Lead):** I think they didn't... and it should print out our overall year for 2019 from January 1st to December 31st. In 2049 calls, they're all good. We did the "Santa Cops for Kids" program this year—it used to be the "Shop with a Cop"—yeah, but the donations and the help from everybody in the community we're able to help 38 kids and 14 different families this year. It was really perceived well and a lot of people donated to it financially as well as toys. We've delivered, I think there's three families and we had to mention free stuff too because they didn't have transportation who needs to get here to get it, otherwise everybody else came here on the 31st and we did a Christmas thing here in Santa Claus here and the present stuff the kids took pictures with. It was a nice name, they're very well appreciative and they're very thankful. So everybody that didn't participate in that... Officer Rako church started full-time with us, he's been doing a fantastic job for us. The benefits Department currently case within the city it's staying play through oh boy. Thank you very much. Your job please pass it on to some of your— [25:09] **Mayor Jim Michalski:** Superintendent report. [25:12] **Phil Entner (City Superintendent):** Mr. Mayor, members of the council. A very busy month of snow, ice, removal. I kind of think exhibiting all the things that people evolve under. Good after your quick water department. We distribute 3.9 million gallons drinking water, that's pretty average for where we sit. Typically that number will start climbing as across steps go deeper and people start on their water. Sewer department collection system collected 12.5 million gallons of wastewater in the month of December treatment system. We didn't have a December discharge for us this year. That is very uncommon for us to be alive. And I'm noticing just after this rain slop mess that we had, or even our influence on thing was up to about 600,000 people which is—that's a summary number. So to see that in December/January, that's crazy. So we're as far as the discharging at Mon-Sol wastewater treatment plant, that's why we're sitting pretty good there for winter time due to that extra discharge. We did miss our phosphorus with member 2019 which is understandable from the PCA standpoint with Diana many officers. Street department, like I mentioned, they see snow, a lot of compaction out there's a lot of areas that are slick, the diaries are rough. I get it, I understand. I wish I had a way to make it go away cheaply but I don't. Salt is extremely expensive, very doable, nearly $70 a ton and for example the other day I think almost 55 ton in a day like a four-hour extinct in the morning. So it's extremely expensive so we tried to make the best post the best out of that to make people as long as we can and as far as we can because obviously we all know there's an abundance of money. A couple extra things here: snowplow safety. You see it travel around here blown snow, just stay back, slow down, watch it because we backed up frequently. We did have a couple of close calls here this last one. Luckily there were no accidents, injuries or anything like that, we were quite close. One other reminder: frozen water sewer line policy. Please read it. It's on the city website, I have copies of it today, Hall has copies of it. Please look into it if you have questions, please contact me, City Hall, anyone. We don't like this as much as you don't like. Just reminder it is the responsibility of the property owner or the resident to monitor their own water temperature to avoid freezing situations. And then one more thing: frost steps are currently between two and a half to three feet deep. We do have some water main that is buried at 48 inches so it's getting down there. So it's just something to keep in the back of your length because I have— [28:12] **Mayor Jim Michalski:** Make sure your job, might have to please pass it on. Moving out a 4C technology library Port Authority or within larger events. This package that was not— [28:55] **Ellissa Owens (City Administrator):** Should have copies thereof. I think I presented once or twice about the upgrading of our equipment so that we can move out of our fight this DVD player into electronic upload type of system so that our programming to be a lot more variety versus, you know, fight discipline over and over. And then we'll have a capability being able to see it with different different things, different days, different types of the days. We'll also have a digital messaging system available on both channels. So between the programming on channel 18 which is the content that's recorded, we also will be able to put a schedule out there and what's upcoming on the next programming and things like that. So we'll have a lot lot more capability and I guess kind of bringing it up to know what these standards. I am planning on trying to connect with giving giving to the system with equipment of what we're looking at doing here—they're much bigger—but I am going to try to take a swing up there and look at what they've got. What I did was I broke this down into where there could be possibly two phases. Phase one is basically all the equipment needed to be able to get into our electronic scheduling, electronic upload. Phase two is basically beyond the online portion and the stream portion. So for instance, the city council meetings could be streamed live right onto our server so instead of having to load up onto YouTube, they would be available video on demand on our own server that would be part of our city channel, which most towns do. They also obviously tablet school board meetings and things like that which I'm hoping of and I've been... I'll be in the school to start, you know, reporting their meetings. They know some of the neighboring Barnum is doing intel as far as the school board, some open ambush think we'll do the same kind of thing so that we can kind of host some of that stuff right on our own server instead of having to put everything out there on YouTube. So on that breakdown there on the face you can see Phase 1, Phase 2. I also did talk with avi then on financial arrangement because so now we finally have the monies that are to be dedicated kind of torture are available. So I didn't have the exact amount of money but I was figuring that about that 26 I've been available on a yearly basis that if we—I had this Vantage Financial is one financial company that does work with avi quite a bit with technology equipment which is a little bit of a particular type of business being at a vision technology equipment goes obsolete fairly fairly quickly. But what we're looking at especially in the hardware, in just as equipment that would be only since last April, so it is fairly new in that sense of it. And um, so I guess we're kind of coming into it at the new us. It's just like buying a computer, I mean there's going to be something newer, yeah, but you just wait and wait and wait, you know. So I mean we would be jumping in and equipment that would be available to us kind of of the newest of what's available. This Vantage Financial is just one option. I mean I know Tim had mentioned too that probably a possibility we could do the same kind of thing with a local lender to still be able to use that same pocket of money that's coming from the table so that it would affect you know the budget anyplace else that we could kind of carry it over into the third year would actually get us the whole the whole system. So I guess you know, because we could roll it all into one and do with that, maybe that would be the easiest as far as signing up, otherwise we could take and do it into the two phases which would you know be getting the first stuff set up and then and then trying to, you know, trying to get the online and the video on-demand portion of it. The other thing I included just in the notes is as far as the maintenance. I mean there is a unbelievable one year and three year warranty that's a part of—three years on the software, one software, three years on the hardware. You know, they would offer additional so that we'd be covered five years on both. There would be an option to otherwise he to do that is at the time... like I said, we would be covered to start with and we could always get into that maintenance agreement after, which I think we would almost have to be there again to keep up to date software and things, and they would then support us. So that you want me to keep things running and they would also supply training obviously. So you know, I'd be able to be a fairly good-sized switch around because all the what we're use at the digital system now as far as the slides and things would all be in a whole different system. You know, I'm hoping that we could take some of that content to be able to say that somewhere we have to recreate, but they're getting to keep ability and what we're going to be able to do it. Yeah, I think I've mentioned before too that what capability we'll have within with the digital messaging system. It's like for some of the groups like the school and I've already talked to... but of course now some people have changed there... but as far as having something at the school that would be able to login and change their slide in per se so that we could have a school slide on there that would be hopefully current for sure we please you know, if not more partial of what events are happening at school on things like that. I also talked to Augustana, they're very interested between the same kind of thing. The Depot... so I think the key would be to get some of these different groups being able to put content on there to them real up-to-date you know in changing, editing of the events of what's happening. Hospitals, same thing, you know, large community events that they host and things like that. So it'd be a matter setting up you know person from each of those groups that you know, it still would kind of come through our main. It won't just go on there, but it would have to get the okay, but basically they would be able to do all the content without having a sense of the hospital create kind of things. I think though, I think that's a big thing to as far as trying to get a system here that's you know, I'd say up to date and you know able to provide you know content from community-wide. [36:20] **Ellissa Owens (City Administrator):** It comes from and how it can only be spent server... so in February of this year, a final payment on the cameras. So we have annually the money that comes from Mediacom for the franchise fee that needs to be utilized for the public access television and upgrades to equipment is certainly one of those things. Even when Steve was here I think we've had a lot of issues with the technology that we have. It's old. It's old to the point where it's difficult to find replacements, which is one of the problems. I think one of the largest problems that we're having now is that it says how they did it as it can be swerved, we can't replace what we have in there. This will allow us to kind of jump way ahead to where technology is today. We want to go all the way back, but frankly I think this solves the problems that Bill has brought up as well. This is an opportunity to kind of do what Bill was looking to do and more about today's world kind of a way. Bill it was maybe some additional infrastructure that was needed with fiber and things like that, this kind of makes it into today's world where you don't necessarily need to be connected into everything. So I think this still solves and goes back to what Bill had originally wanted and presented a number of times. As far as the funding goes, we have about $28,000 that's dedicated to cable TV expenses and it's listed under one line item because quite frankly we haven't been able to utilize the money for anything other than the least that we have now. This year we will have the February's the last payments, so this would kind of fits into and moving forward and changing of the equipment that we have. I do think that we would be able to make these payments. This is Rory and I talked about spreading this out over three years and keeping it under the budget that we have. We wouldn't need to increase the budget for the next three years. We feel that just paid for this and then after three years moment the other option like he talked about is potentially just going down to the bank and getting a loan. We used Northland Financial to do that with our last roll project and just to have a loan from the bank basically. So it's kind of up to you how you want to handle this. It's a large amount of money but if we can spread it out over three years, it frankly just fits right into the budget that we have. I think it fits into the Emergency Response initiative that was started many years ago... this kind of solves all those funny and really that streaming aspect, that a live streaming aspect can be done remotely to some media does really it does open up the possibility of being able to you know stream live onto our server from any location. Of course that equipment a place you'd only be able to do it remotely like that, but I mean it does it definitely does step into the next step of where technology is. Not really like to say to be honest I mean we're... where the City is now is like having a VHS player at your home, you know? They don't have that anymore. I mean that's kind of kind of puts it in the realm of how far off we are. And by bringing it up as close as we tend... I think by being into a maintenance agreement where you don't need to keep on top of that stuff I'm pretty confident that with hardware being as new as it is that that's not going to change a whole lot because that's kind of why we ended up with the problem with digital messaging system that we have right now that the noted out of the to the point where there is no hardware available. So we ended up the one that we had at the city here quit working. I was able to get the one from down at the hockey arena that they weren't using anymore and be able to reprogram that to make it work here, but I searched that their company and they searched their shelves and basically they didn't have any other hardware. So that's worked for us right now but you know if that was to happen again we're kind of on the lock again. But what there again that system... with this new one, this would be so much greater. I think they get us into the into the future and then being able to definitely push the content. You know, a little bit that I poked around like health care center and some of the senior high rises. What I come to realize is actually people that are relying on the cable public access, a lot of them are not online. So their connection with the community is really what's coming through the cable. We are talking about are people that are relying on kind of cable to keep that connection with the community. So I think that's pretty important. If we bring it up to date though, then we could just make everything better, more content, the possibilities just expand greatly. [42:14] **Mayor Jim Michalski:** Okay, so like this we look at the council for an approval. We finally have this funds back available again and it can only be spent on the public access area. So we're looking at the faculty and looking at the finance mechanism. You can approve this with what's presented or basically having to talk to our financial advisers about finding the best funding source. I don't know what this is the best one or not. [42:59] **Ellissa Owens (City Administrator):** This happens to be... I said, who locally they've worked with like locational? I guess for quite a number of years, they do kind of specialize in the technology and a little because he said you know if you have to switch and go with a different piece of equipment he says no big deal you know. I mean they're real flexible in how they work it. And then after I had talked to you Tim, you know I said well what about making a just annual payment? He said I have not a problem. So instead of a monthly thing, you know he just revised it so it's kind of a 20-year and that's right okay it's gonna stay under that number or whatever. Well yeah I mean I there might be something better and I even told him I said that you know we probably are gonna check locally or whatever to if there's other options but I just said that I wanted them to be on board so that's the way we go. It we kind of have a little bit of a plan. [43:45] **Mayor Jim Michalski:** So if you at the very least if you have Taylor look into that it gives you a moment to think about this rather than to say $70,000 over the stuff right now. I will say the money needs to be spent on public access television anyway so that's big of a stretch to do it. So maybe open up the council for discussion? We just received this tonight it's first I have seen it and past practices about that we've always waited a month once we receive information so that bare minimum that would give Ryan time to look at other financial possibilities. [44:35] **Ellissa Owens (City Administrator):** That gets us close to the final payment also anywhere in Canada so that we should make a decision next. I think the contract—I mean it shouldn't vary very much. I mean I think this is good until whatever meeting probably just have to rewrite it. I know I've had doing three different times and actually some of it actually went down a little bit. They've kind of combined their digital messaging system with some other stuff. So it switched around a little bit. I think they looked at the racks that we have been there better that they would put it all on a new rack so then that outfit so jumped around a little bit recently. State kind of in that neighborhood for what we're talking. Ryan's looking at me realized that this is the best deal to go with them because of their technology background. And then like I say I didn't have a chance, I thought well at least you can get this and we have something to base it on and we have the option of being able finances so we can still stay within budget and make everything make everything work. Thank you. [46:00] **Mayor Jim Michalski:** Moving on to force their teeth—excuse me—4-1. Is there anything from the library? 4-DC Visionary Cesarean page 35 are the minutes from the meeting. The largest topic of that meeting we're gonna talk about earlier, previously discussed. So I think if you have any questions, other minutes let me know. Moving on to 40 Chamber of Commerce updates. You're representing the chamber, do anything? [47:10] **Council Member:** I would say Ice Bocce is coming up soon. If you're interested in Ice Bocce, contact chamber to find out what it is and get your team ready to go. [47:35] **Mayor Jim Michalski:** Any crashes from the council? But that would move on to number six, previously discussed business. Well and well host project presentations. Now will turn over to the SEH to prevent. [47:50] **Matt Bolf (SEH City Engineer):** Thank you Mayor, the council. Again, I'm Matt Bolf, my colleague Mark Wallace is here tonight and we're both going to talk about the project. First of all, thanks for having us, thank you for the reappointment. We have enjoyed being your city engineer. Thank you, Tim, I can't say I'll miss you because they'll probably—okay where else is a lot of work. But tonight we wanted to come... there should be a brief agenda outlined in your packet but we have prepared for your previous direction preliminary engineering report for the replacement of well 1 and 2 and your well house. So the report was quite lengthy. Tim and the Mayor asked that we come in, give kind of a brief overview of what is in that report, and then also we have a quick summary of what the pulls the cost of construction and our fees are so there can be a discussion about an overall project and what bonding might look like for this project. So with that, I think Mark and I will we'll get started here. Oh maybe let you start a little bit, Mark, down on the background. [49:12] **Mark Wallace (SEH):** Thank you. Mayor and Council, as Matt said, this project's been in the works for a while. This was kind of goes back at least till 2016. The City performed a water/wastewater review of the condition of the infrastructure and this project was identified as one of the higher priority items: evaluating what to do with Wells 1 and 2 because the wells are getting the end of your life and the house—the building that houses pumping equipment. And so the purpose of our preliminary engineering report was to pick up from that 2016 report and bring things forward to alternatives. [49:59] **Mark Wallace (SEH):** So as far as the existing condition, the City of Moose Lake does have two water supply wells that are they're located in a campground area in that general area, and those were drilled in 1946 in 1955. Again, for that type of well, well they are reaching the end of their useful life. The City has a pretty robust program of regularly inspecting the wells and do a minor work on them. Last year, one of the pumps was replaced, but those wells, according to your well driller, they're due for some major rehabilitation of the screen and cleaning of the screen—that's the difference of major work. The condition of the existing pump house in it is old, it does not which is not bad just because it's old but it doesn't mean functionally it doesn't mean to the water electrical codes. All the electrical gear is out of date, this very place it. Find it, quite frankly, finding places to put them here and to rehabilitate the existing building is a challenge and architecture really all those types of things. [51:35] **Mark Wallace (SEH):** So that's the existing condition. The alternatives considered: we reviewed, we did a reasonably thorough analysis of what it would take to rehabilitate what you have—both the wells and pump house—and compared that to constructing new facilities. So drilling new wells and new pumping facility was this recommended project. One of the first things we looked at when we were talking about the potential of new wells was pointing at a suitable site for the new wells—locations where number one, where the City could own the property where there might be a reasonable chance of locating a high-capacity well with decent water quality. And so we at least looked generally in this little campground area, we looked at moving just over a little bit in the campground but obviously the existing campground area is full of mature trees, it's a high-value property. There's the existing driveway or walkway into the campground was there so there was just a lot of challenges of trying to drill new wells and build a new building in that area. So we found out about a parcel—this former school parcel that was available in the sea. So that is for the build new. After comparing the costs and relative difficulty of trying to rehabilitate your existing building while you keep it in service—and if you can picture this, not only was it expensive to completely redo your existing pump house, you have to try and do that work while you kept it in service. So you need to have the temporary wire lights and power for the round just as very difficult. The recommended project includes a number of two new wells. The reason we picked two new else is the standards for water system are to have a backup well. Capacity we would match your existing wells at 400 gallons per minute. A new pumping facility... as I said would be a little bit bigger than your existing pumping facility. We spent a lot of time working with city staff to determine a functional building that add spaces—proper spaces for maintenance of the equipment and safety of workers, separate areas for the chemicals. As far as what the building would look like... we’re proposing a robust commercial style concrete masonry unit, concrete block building, kind of built a commercial standards but with residential features on it. So we have the siding as—so everything that matches the neighborhood. It would essentially be a commercial building but it would make it look like residential buildings fit in. The shingle and a mistress there's some work that goes along with that. We obviously because we've moved over a little bit, we need to connect that new pumping facility into the water system. So there's some water piping connections for that birch that are included. Part of our work related to this preliminary engineering report involved putting together a hydraulic computer model of your water distribution system so that we could evaluate the option of essentially someday eliminating use of an oyster station. Right now you pump your water twice to get it up to the water tower—once from the wells and it's pumped again from your booster station. And without going into all the hydraulic details of it, we do in the modeling they could find a way to eliminate that. Does involve some related work out in the distribution system, so there's these pressure reducing valves on in the distribution system located—ones located near the Depot, ones over by the water tower, once inside the booster station—so there'll be some ancillary work to adjust those modify those structures. [57:40] **Matt Bolf (SEH):** I don't need to take one second here, Marcus, before we—yeah just so we're all familiar here. Existing well and well else is here. This is one of the areas that Mark sentries and we've looked at because of the mature trees, because of the you said it is we really didn't want to go in there and serve that this site, which the city now owns, as an existing garage on it. I believe this would be looking at having that relocated here in the very near future. But what we've settled on as of right now is two new wells on that site. And there are spacing requirements for the wells... so there's—we can't just go put a well anywhere. There's a very kind of narrow window. A new driveway access off Fourth Street. Driveway parking and then the ability to back the truck up to the doors someday we have to replace pumps or equipment. The well house general layout looks like that and then Mark had mentioned the piping connections. We do have to get out to Fourth Street, tire new pump station into existing water main system. And we would go through that intersection to replace all the mains so that the future project time if you're gonna do Fourth Street, you would be able to connect it to a brand-new valve and not have to go back in mess with the bees it remembers. So there's a little bit of additional ancillary work related to that. That's, I guess, generally the layout and location. Again, this is all buried in that big long report. [59:58] **Matt Bolf (SEH):** One of the other things that came up is we're fairly certain that in the intersection of Fourth and Birch, there's a valve that's closed. It's kind of messing with the water model that it was put together in Moose Lake. As a general rule, I don't really let Phil touch valves ever unless we have a water break. So we were initially without that we have to go check a few valves. I think we have a pretty well narrowed down that this will allow us to really fix some of the irregularities that we also found in our water modeling that was put together. So frankly this kind of fixes a couple problems that are by no means huge issues, but it's just kind of another thing that we can check out the boxes work as you're very likely have a broken valve summer vision here or now replace it at the same time. [1:00:52] **Matt Bolf (SEH):** Any questions with this general layout or how we got to this point? The only other thing that I would add is we did have a comment a couple of conversations about moving the wells entirely from from this area. We did not want to do that. We have good water quality and quantity where they are right now. If we were to move the wells, there would be additional costs for testing and things like that, but it also doesn't seem to make sense to move the wells when we know that we have a pretty good source of water right where we are at. [1:01:42] **Mark Wallace (SEH):** And buried in one of the appendices, if you really are curious in the report, didn't eliminate work to look at where another aquifer might exist in your city, what the geology looks like. Again, you can't just look a little well in the order. So there is some information and they're both tips that we know we have good water for bath. So we didn't really want to go explore another place in the city and in addition it would cost a lot more than the structured motor back before unity. [1:02:18] **Council Member:** I have a quick question because I didn't read your packet or anything I just rolled in here. Is that that floodplain area that got flooded through you're stuck at some point? Well, you know where the parking lot is by the school? Yep at intercept that's where the boat launches up? [1:02:29] **Matt Bolf (SEH):** No, it's up above. It's it's on the high ground and to not go underwater. Yeah absolutely. Wallace is here that was my question now go underwater Admiral. [1:02:39] **Council Member:** And this is Jesus sake we're thinking as a couple of feet higher even yet though I figured you'd looked at it would say something. I would probably... I did mention the shingle roof and so why would we put a shingle roof on it? We're gonna have to replace in 10 years or 15 years... why are we putting a metal roof on like the rest of the residential houses pay an extra hundred bucks you're 200 question that we're and after your place in two years? [1:03:00] **Matt Bolf (SEH):** Final design does not started or we don't even have a pool to move forward as of right now. The discussion—the Mayor and Tim are part of our regular meetings and it's discussion is we want it to have the best residential feel. What does that mean? Shingles and siding, maybe a little bit of wing school or something. You know, all pretty. [1:03:16] **Council Member:** I'm just thinking everything. Yeah because we don't want to—yeah I don't disagree with it would definitely be more maintenance-free it just depends on what the consultant only wants it locally. [1:03:30] **Matt Bolf (SEH):** Thank you and then we can go down that path. We'll build that we can come back to that when we talk about our scope of services if you choose to move forward with it. But that would be one of the steps would be creating a couple of architectural renderings and pickings and make it some selections. How much you want it to look like? Do you want to bring her siding and we could certainly revisit to. [1:04:01] **Mark Wallace (SEH):** The last piece of the recommended project once you drill new wells and have a new pumping facility, you don't need the old one anymore so they need to go away. As part of your wellhead protection plan, your best management practices is to make sure that all unused wells in your drinking water management area are sealed. So that sealing of those old wells 1 and 2 would be part of the project and facility. Because that work drilling wells and building a pump house and doing some other work is involves different contractors, we’ll be bidding those as separate projects. [1:04:55] **Mark Wallace (SEH):** One more related project that came up. The first one I want to talk about is the old city warehouse. The discussion on the old city wellhouse came into the discussion of this project because the one on double seven or by the little group sir give the thanks thanks for the old water tower used to be so the reason this came back into the conversation is because right now all of your communications for your controls for the well and the water tower and how they communicate each other go through that through this world well house and the discussions came up in that there are existing that that old well house is old and it frankly needs to be abandoned at some point or orphan repaired there's open exposed water being inside that building in the basement of that building so that building you know really it's really important that if you're going to keep that building that needs to be maintained and heated forever or you're going to have some serious issues with the water system the recommendation after going back and forth the city staff was to get a price for doing that work and that is an alternate and try to include that as as important and part of the project then would be to rewire the communication of your control system directly from here to Wales to port and they've just also with that is as mark said there's like watering in the basement not only would be demoing the building redoing the wiring but we would go out of the street take the loot both vehicles through the building to do some prep connected in the street so all of that paint would be abandoned right there and alongside of it there is a welt that according to what we could find and according to the Department of Health was never actually abandoned or at least abandoned appropriately there is no documentation that it was so part what we're quoting now is assuming that it has not been as a premium take care of that smart said that's part of your wetland protection plans you gotta use wells there's was an account health risk to the public that before the project. [1:07:53] **Matt Bolf (SEH):** I think the last ancillary project is we're calling it that because policy has come up... I present it maybe about a year ago we did the inspection of your water tower back in late '18. What we found it is the exterior of your paint wise getting a little chalky, a little dull—is not in need of a complete sandblasting and redoing, but if you did an oracle finish of it soon you'll extend the life of that quite a bit. However the interior of the tank, specifically the interior wept of the tank, is basically it's ready at the end of its useful life and that would need a complete reconditioning of that. So in our meetings with city staff and the team of the Mayor, they asked at this point for us to include that for your consideration as part of the overall project. If you're gonna vote for one big water project, would you consider that as part of it as well? [1:09:12] **Council Member:** The water tower commissioning is that something that we could be talked to do DLC example water tower? I mean if they we're doing something with their water talk at the same time? [1:09:28] **Matt Bolf (SEH):** Absolutely, if they have any kind of plan to do something, it'd be nice to have one bit together two projects. Obviously your unit prices are gonna move out a little bit. [1:09:40] **Ellissa Owens (City Administrator):** While we talked about these projects together for funding, and any revenue bond that was issued would be tied together, this project is actually a little later and a timeline so we would have a whole additional year to kind of coordinate with DLC about any project. So we would have plenty of time to do that one. [1:10:11] **Matt Bolf (SEH):** Thanks for the reminder. Assuming that the councils to look forward with this project or a portion of this project, we would want to get started immediately with the new wells being the first bid package, getting that boat on the street, getting wells in place. The wellhouse itself would come after that with the goal of having the building up and weatherproof by this fall and having everything online by early next year—like a June of 2021 to have everything in service completely and have the summer of 2021 if you choose to do the water tower work with half of them. We will make sugar Phil said a couple of months to dial this new system and make sure everything's working before you take your water tower out of service so that would be the painting would be like the July/August tempura tape of 2021. [1:11:03] **Ellissa Owens (City Administrator):** While we're on the topic of timing, the reason that these are tied together is the wells are obviously very expensive. The water tower is not incredibly expensive but it's large enough that it's not gonna run thing that we're just going to budget for in a year for instance. So either way I would say that issue bond is the only way to pay for these two items and if you're going to do that you might as well tie them together and finance the projects together. The water tower is not going to last the 20 to 25 years it would take to pay off this bond and then issue a new one for the water tower. So tying them together will just simply make it easier and save some administrative costs. [1:12:15] **Matt Bolf (SEH):** And I guess lastly on that above there number six project cost summary... we have a little bit more detailed breakdown of construction costs in report. The city is requested it provide a proposal for design and construction engineering services which you probably have copied. But the quick summary here: for the new wells, two new wells, to build the new wellhouse, to abandon the whole wellbells, to cap your old wells, then to go to the Does Avenue site demo that building redo the water main there kept that well and then address the PRB's in town along with the design bidding and construction engineering services, you have a lot of 2.1 million dollar projects. The watertower rehab about $450,000 between the improvements and the design construction engineering total around 2.6 million. The one thing I will note to the 450,000 I really don't have much at all of contingency in there. The 2.1 has about 300 thousand dollars of contingency left. [1:13:30] **Mayor Jim Michalski:** So we have not done a ring study that would be associated to this. You want to talk about some of the timing though that's what if they approve moving forward with this? When are we doing a green study? So that work because there's there's a couple steps to approving this. [1:14:10] **Matt Bolf (SEH):** We calling bit package one—bit package one is really getting the wells design and getting that bit out to a well driller than that we say over three months what a three-month process from the time we would start to the time you would death hopefully have these wells drilled to know that we got a good water drainage oh the building itself again we would look for approval to move forward with with this little project but that would get us into a couple of minute April or main time frame to have it ready for bidding so that construction of that building start. The big thing there is a there's really long lead times for some of the equipment that goes into that building. Even though it's a small building you might think well geez they could put that up in a month. Usually these are 12 to 14 month long processes. Strong June 2021 because of the electrical building and again a lot of tower would be a later thing. So to your question, you know, we would be looking for a Louisville of as much of the project as you want to improve what they want to include the ancillary projects or not and then to start moving forward. [1:15:43] **Matt Bolf (SEH):** The idea would be the dueling plans aspects for a pump house it's a it's a pretty complicated building for a small footprint building there's electrical mechanical and design so there's there's a lot involved in that process in some public influence of what you want to look like even though we may bid the well pumping facility after we fit the well we built that the well first we could still want to start the design the pumping facility right away to keep going is your question mark would March would be when we probably have detailed cost estimates to be able to come back to dial that number if you want to study whatever so also see maybe that as soon as you get your figures - you want to start the rates yeah I mean you could start it with numbers right now look like I said but there would still be a later date see it save wreaths come back and throwing up just a crazy number you know until --'tis build we're gonna go something ridiculous and they want they want to stop there would still be time later on to south because what I'm saying there's certainly gonna be time to stop all construction for sure again the well piece of it is the one that you want to get going right away so when you filled that that would probably be the risk or you we just don't put that out for bid and you just know that the project gets pushed a little bit further in the 2021. [1:18:05] **Ellissa Owens (City Administrator):** Well I guess my recommendation is is one that I don't I'm not sure how comfortable you are with this. I have a different opinion and Phil does as well because we we've sat through two and a half years with meetings on this thing. I would recommend moving forward with all of these projects. They're not "like to do" projects they are "have to do" projects. The cost of the projects whether we like them or not this is not going to come from them SCH point frankly they're we're going to approve basically then going out for bid and kind of narrowing it down so I don't I don't really see what other options are there is right now if you don't do it now it'll come up next year and come up the year after until finally something breaks. So I think that the city needs to move forward with this. [1:26:30] **Mayor Jim Michalski:** I think that Phil brought up that the that chronic March with certain things breaking it they're not available and not seen my notes here we have a piece of reflections and they're already two years down the road from when you mention it then that there are some backup for so I know that that there's a lot more to it than just the wells it's also the control panel there that sheets there you're talking tens of thousands of dollars. [1:27:39] **Phil Entner (City Superintendent):** They've all other other than honestly cleaning up this old water tower building in this mall. The same row of what remain as is we put a free-standing electrical panel alongside the Steinman building goes away the taping in the basement it's abandoned and you just fill it back up and plant grass and tell you to say what you want to do it that you'll have a kept well adjacent or they don't like. [1:28:40] **Matt Bolf (SEH):** The only other piece of that is currently the DNR is using your old well as an observation well that way the tags on there that's why that stays on there. So as part of our proposed scope was to have a discussion with the DNR and say eat this thing does it have to be here or can the city repurpose this piece of property or some other use or can make a movement or King a deficiency King you will your observation well somewhere i say and for the question of whether that'll pay is part of what we do we honestly just well it would be nice if we could free about that plant up there and be able to use it for something else the city whether that's parking there who knows what from the city to come up with us. [1:29:45] **Mayor Jim Michalski:** I guess to use it for but his first statement we were honestly surprised that it was still there. [1:30:10] **Matt Bolf (SEH):** The quick answer would be once you're past a living expense every year about 3%. It's certainly not going to suddenly get cheaper. I think the other thing is you decently favorable bombing raids. The other risk you run up to Vega is if something breaks once once you decide which direction you want to go wants you to send you on a new bicycle sooner rather than later because any money that Phil has the spend on the old facilities until the this is just gonna get strong. [1:31:49] **Mayor Jim Michalski:** Thank you gentlemen. I guess council discussion. I think we need to move on this and get cheaper it but it offline or not so I'll make a motion that would Wells 1 and 2 read—you just for the record now and do the—yes with the water tower reality. [1:32:31] **Council Member:** Oh yes we have a motion. Do we have a second? [1:32:39] **Council Member Douglas Juntunen:** Second. [1:32:45] **Council Member Walter Lower III:** My biggest concern is that we still have this I&I issue that I think that we need to move rapidly on which is it's going to hinder us from getting any more new instruction as well so we have a lot of different things with our street projects as well is this there is no good place to start I understand we have to do this it's what people understand that we have a project here that some of you needs done we have streets that haven't been touched in 40 years and it's not getting any better I guess that's the problem you know we've run into it we always put it off put it off and now we're at the point where we have all the stuff that it's been put off for so long and we're sitting here how do we fix it all you know it's unfortunate lurch asks pass counselors for the past 40 50 years have put things up and directly now where this has reached its kind of their lifetime and so we're faced with these big decisions. [1:34:30] **Mayor Jim Michalski:** Yes sir I apologize for my five cents here but I think you should do it officially moving forward and that's my point did rather embarrassing to have the campground have to be turned into the repulsors do we want to be another Flint Michigan because you have one contaminated well and we're back to Flint Michigan I like their water it's not broke so that's my two cents do it thank you. Any other pensions hearing none all in favor say aye. I guess I would just like to thank you guys that was that was a couple different projects tide and you know a couple different studies a couple different projects about two years with the work so I know it's not dumb. [1:35:35] **Matt Bolf (SEH):** I really appreciate that your staff has taken the time to set up monthly meetings with us it helps what we do for you immensely to have a regular scheduled time we come in with a list of 20 questions every single month we let the note count up ahead of time what's coming it's been a very efficient way to have this back and forth so that we can by the best product most efficient ways thanks for allowing your staff to do that. [1:36:10] **Mayor Jim Michalski:** Thank you this something for the council is we go on from there administrator leaving and we don't know the schedule and we will have an administrator here like one person on the street department to meet with Ryan and I and the engineers when they come once a month just to be part of that discussion and then it comes back to the council here there should be something that would step forward a bit those meetings generally are the first Tuesday of a month. [1:37:10] **Mayor Jim Michalski:** Moving on to new business 7A: Moose Lake Area Historical Society request for equipment. The circle society is requesting to basically just take our our wireless microphone system. First I didn't know I didn't even know that we had one second I really don't like it when city councils use whether this might I never seen a city council be able to use one successfully these ones always work better even people on like those they just always sound better and work better and third apparently they're just sitting in there and they'd like to use them for when they have plays and things like that it's easier for people that are walking around this this makes perfect sense to to give these to them and I could tell the reason why we stopped using them they didn't work people complain yeah right they never would and once the ones that really worked night David noises that they shouldn't hear. [1:38:20] **Mayor Jim Michalski:** So it was better that we went back to these and there's actually a video so let's just won't be used for the Historical Society if there's any other group that's going up there that's renting or sure use you know building they can use it as well as this high weakest lock and key the idea actually the authority emotional distress. [1:38:59] **Council Member:** Okay motion I'll make that motion with the understanding that this is not just used for anybody else. [1:39:40] **Taylor Hansberry (Deputy Clerk):** There was some process that application there was something that is said the city was committed to an end did create some type of committee or coalition I don't know if you were required to create that based on previous monies or things that you did so I just wanted to remind you of that but just want to check that before you yeah my involves that mean that was created because there was a surplus this was a plan that was created for five years ago you had to beat but there might have been a requirement that one so no because we did report that when we got that grant though we did have something. [1:40:45] **Mayor Jim Michalski:** We got to 7B: the temporary alcohol tremendous latencies for ice bocce chamber event do we have a motion in the console? A second? All in favor say aye. Either to 7C: 2020 F-350 truck purchase stink bid. [1:41:25] **Ellissa Owens (City Administrator):** In our capital budget for 2020 was a new pickup truck for the public works departments this would be the third and final truck that you need to be replaced in that department. [1:42:00] **Mayor Jim Michalski:** Oh yeah I would never purchase this. Second? All in favor say aye. Under 7D: Spark speech sharpener. [1:42:55] **Ellissa Owens (City Administrator):** First this was in the budget it was budgeted for $2,000 this is $2,600 the reason that there's only one is because there's they're not comparable to this is a certain kind of most a partner the reason why this one is more expensive than what you have you get for is because this is like a much more evolution of the state sharpener and they have we bought skate sharpener three or four years ago already it doesn't work we bought one that cost me $2,000 it's just not robust enough so I would recommend that we that we purchased this one our current one is already broken. [1:43:40] **Mayor Jim Michalski:** Yes we make money out of this t-shirt motion by the council second second all in favor say aye moving on to 7E then moving on to 7F and this is the police to the counselors product you're selecting the different members for the committee's that the question do we need to keep the police committee at least these liaisons wherever you want to say this I was just going to say in the last five or five years there's never been a meeting typically the city administrator so I guess I know so I will I will say that normally the police there's a Civil Service Commission which it's kind of like the Planning Commission where is a very specific outline on what they're there for if there's any question about about this I would suggest that maybe the city moved to a police Civil Service Commission and basically research what what those were therefore those are those are a couple members from the public it ties the public and the City Council order as representatives to meet designated times it's very similar to like an Economic Development Authority or a Planning Commission where there's there's all lines on the page Council we believe it this year. [1:46:00] **Ellissa Owens (City Administrator):** And maybe he I will say the other thing with with a Civil Service Commission is generally at least in my experience they are that are utilized in a larger community that they are smaller community in a smaller community a lot of what the Civil Service Commission might do would fall onto the Personnel Committee it's more of your discipline grievance procedural steps have to do with the Civil Service Commission which I don't know that it's necessary here so just some developed we have consensus thank you move it out to 7G: live in coalition it sounds like we're going to look into it sort of pretty much that brings us to the City Council City Moose Lake will be in closed session pursuant to Minnesota statute section 13D.05 2A2 to have a personnel discussion this being will take place in the council chambers of the community center and 313 m members so we will be a motion to policy or deception all in favor say aye. [1:47:57] **Mayor Jim Michalski:** The jury buddy seriously need a motion to end post me a second all in favor say aye I hope you know close and we're back in the regular session I don't know we did order here so I realized we don't have an item and discussion in the City of Industry process we have it is original look at the cost I don't have it - sherry talk to you well oh I give her your phone number so if she doesn't get on me by Friday she will look I take 14 Leonard Dolce ever say I mm click reckon Moose Lake City Council meeting Wednesday February 12 4:00 p.m. thank you most economic development authority Wednesday February 12 12 p.m. in the conference room Moose Lake water lake commission regular meeting Tuesday January 21st ppm water lake office whistling LC Redevelopment Authority board January 13th 2020 the am at the hillside Manor office Moose Lake area Fire District Tuesday January 14 6:30 p.m. nervous response center whistling park board meeting Monday February 3rd 6:30 p.m. right here library board meeting January 13th 1:00 p.m. at City Council thank you very good I've never been three have a second all in favor say aye I think post return thank you very much