This transcript has been processed to identify speakers based on the context of the July 6, 2020, Bayport City Council meeting. [0:42] **Michele Hanson (Mayor):** like to call to order the July 6 2020 Bayport City Council meeting please join me in the Pledge of Allegiance [1:00] **[Music]** [1:08] **Michele Hanson (Mayor):** please call the roll [1:21] **Michele Hanson (Mayor):** thank you it's nice to have us identified behind these masks oohs all right so now that takes us to the approval of tonight's agenda does anyone have any questions changes if not what someone like to make a motion Thank You Connie is there a second in the show favor opposed that takes us to our proclamations accommodations petitions and announcements the June recycling award recipient is John McDonald at 4:55 Main Street who'll be awarded for recycling efforts with [2:07] **Michele Hanson (Mayor):** funding they possible by a grant from Washington County so thank you very much mr. McDowell for your recycling that takes us to our consent agenda to consider resolute resolution adopting items one through seven the first is June 1st 2020 city council regular meeting minutes the June payables and receipts June building plumbing mechanical and zoning permits report the renewal of a 2 a.m. liquor license permit for widdy's bar and grill at 109 3rd Street north confirmation of the city's coded 19 preparedness plan required by governor walls executive order 2074 especially than application from Jessica Vick for exercise classes at Barker's ELPS Park July 1st through 31st 2020 an appointment of election [2:55] **Michele Hanson (Mayor):** judges for the statewide primary election on August 11th 2020 any questions comments or changes to tonight's consent agenda if not but something like to make a motion to approve thank you John is there a second sir thank you John all in favor opposed right this evening we have a public hearing it's the overview of the city's municipal separate storm sewer sister the MS 4 program materials an annual report and Matt please [3:41] **Matt Kline (City Administrator):** madam mayor members of council as the mayor indicated there are two portions to this report one is just to give you an overview of the MS port program that we are a part of and two is to do the annual report which is a requirement of the of the general permits on a yearly basis so the city of Bay Board is officially listed as a small municipal separate storm sewer system that's where the MS 4 comes in on March 16th 2017 is actually when that general permit was issued to the city this sdh did most of the legwork this [4:29] **Matt Kline (City Administrator):** original portion and since then city staff has been putting together the separate pieces of the whole firm that component of the permit is the stormwater pollution prevention plan the primary goal of the plan is to restore and maintain the chemical physical and biological integrity of waters within the city through the management and treatment of urban stormwater runoff essentially we we want the runoff from the city to be treated and maintained worst case going to you know our our peril Creek and st. Croix River [5:14] **Matt Kline (City Administrator):** Jolyon the pollution prevention plan consists of a combination of best management practices and also operating procedures this can include education maintenance control techniques system designs and engineering methods used throughout the city and I'll get more into that and how that works with all the control measures so the NPDES permit requires the plan to consist of six minimum control measures they're listed out on here or a memo but I'll go through them too the first one is public education and outreach essentially the city is required to provide education to the public about where stormwater goes what [6:03] **Matt Kline (City Administrator):** you can do to help prevent stormwater runoff the city is actually contracted with or partnered and contracted with the east Metro water resource education program it's part of the washington conservation district that short called MRAP essentially auntie Hong you may have heard of her seen her in the still waters that she's the main lead person who runs and ralph um she happened actually be and lakeside parked the other day doing some stormwater stuff for kids when they came down there so it's a kind of a pilot project for her for that point I forget what it was off [6:51] **Matt Kline (City Administrator):** the top of my dad but so we contract with them essentially to provide the education that's our requirement so and essentially we just have to advertise it or put it on our website or do mailers of the education materials and programs that they provide [7:20] **Matt Kline (City Administrator):** yeah we didn't really advertise it very much we had asked her and she's like no let's not advertise at this time because all the whole bit stuff and she wanted to kind of keep it small for just people who had gone down there so the second portion of the plan is public participation and involvement essentially that's kind of what we're doing tonight the city is required annually hold the public hearing on the plan to solicit input and provide an overview of the annual report the city is also required to provide written procedures for the receipt and consideration of all public input so essentially the public can provide employed at any point in time throughout the year that can be found on [8:06] **Matt Kline (City Administrator):** our city website too third portion of plan is illicit dish start just illicit discharge detection and elimination the purpose of this program is to detect and eliminate sources of pollution to the MS for this is a pretty multifaceted program we have employee training we have response procedures reporting procedures we've created storm sewer mapping to see essentially where to give direction the storm sewer system of work and potential be coming from so mostly what this wants to hear to say that there is and will take like an oil spill or something a small oil spill that all [8:53] **Matt Kline (City Administrator):** of a sudden is in Para Creek we want to be able to follow it back up there of Greek and see where the source is so a lot of this is some of it is mostly employee training just to keep them I open for some of this stuff so they'll get yearly training on F what to look for how to proceed if found things like that number four is construction site stormwater management this program has been going on for a couple of years because it was one of the original requirements of the plan it's actually based on the enforcement of our one of our chapter xlviii of the city ordinance the goal the this program is to ensure [9:40] **Matt Kline (City Administrator):** that the contractors and developers are controlling stormwater runoff from construction sites mainly the inspiration neighborhood is a good example of this since that neighborhood is big enough development I'm Derrick we're to follow that ordinance we actually have an outside contractor Jeff Brower he's a local consultant to have education in this type of work and so he actually inspects up there one roughly once a week for any stormwater runoff so this the prior month up there would be just to pick a few like silt fence to make sure silt fences in place [10:28] **Matt Kline (City Administrator):** make sure that plots are getting seeded with grass seed so that they don't have run on the bottom and stuff like that then the post-construction stormwater management MCM five that program includes maintenance of constructive stormwater facilities and the requirements for private stormwater facilities a good example of this is Andersen windows the north part that door plants recently put in an infiltration basin it was kind of in correlation with their new development the that new window portion may play dead so what we do is make sure that [11:16] **Matt Kline (City Administrator):** infiltration Basin has an easement to it so that we can come in and take a look at it have the ability to inspect it and then also have any ism at just in case they're not taking care of it we would have the ability to have a contractor go in there fix anything that's wrong and then charge them back so all of that has the easements recorded at the county they sign a document saying that they're gonna maintain it and then we would drive out inspections at some point then MC m6 that's municipal operations best management practices and standard operating procedures this one is [12:03] **Matt Kline (City Administrator):** primarily for the city infrastructure so it looks at things like we have the salt shed in the back of Public Works just as an example just to make sure that there's not runoff coming from that we also have pond assessments we also have stormwater best management practices and inspections we have all this stormwater infrastructure we want to make sure that it's operating correctly that's what that one is over viewing on there's also employee training in there and documentation so finally there's an annual report to the MPCA that has been attached so if you look through the [12:51] **Matt Kline (City Administrator):** annual report or at least this one there's only three sections that have been filled out three four and five that's because that's all this required for the 2019 reporting year starting in 2020 all sections will be required by the city that's just it's a it's an incremental implementation from 2017 so so starting this next year will level even more work to do with that said has indicated step is just recommending that the city hold the public hearing to allow an input from the public no written comments have been received at this point come and it doesn't look like [13:37] **Matt Kline (City Administrator):** anybody's here to comment physically so there is no formal action that is required afterwards do we still need to formally open the public hearing presentation formally open the public hearing anyone would like to come and address the council this would be the time that they come forward state their name and address for the record and any questions or concerns but we do not have any guests in our audience this evening so with that would someone like to make a motion to see those adopted storm [14:41] **Matt Kline (City Administrator):** absolutely we haven't really gotten into that yet with like Angie or anything like that I know it's pretty big and still water we actually had a resident who actually signed up for it I think upon yeah yes so paper it has technically not gotten into that be nice I've been pretty busy just doing this stuff and getting other things done but here in the next year or two to talk with Angie about doing that we actually have a lot of greens that have issues you know just stuff I'm essentially and so if somebody could start it like a compost pile from like the leaves and dirt and whatever that collects on [15:27] **Matt Kline (City Administrator):** that'd be great the one that we do have he's like yeah I signed up for this and but it's not really in Bayport so I don't know how he ended up signed up for but so we talked and he's actually just making piles because his has a lot of sediment that comes to his and so he makes piles like after a big rainfall if we don't get out there right away and then we just collect the pile for you just leaves down the street yeah yeah but absolutely that could be part of yeah program yep so eventually we the hard thing to measure would be we do get credit for collecting some of the [16:13] **Matt Kline (City Administrator):** sediment one of the aspects of this is that like through street-sweeping there's requirements for trying to reduce the amount of like phosphorous and sediment that goes into the st. Croix so we're required to do some of that so we actually have to show that we are doing that so one of those will be street-sweeping but other ones it'd be interesting to know if we could get a credit for cleaning drains and stuff like that Sarah had an article in one of our newsletters about it but I don't know if it's an adept progressing hearing card so yeah now that we do have some that are troublesome that's for sure kind of [17:01] **Matt Kline (City Administrator):** template that you start filling odors you have to buy a few how much time I spent a lot of time pulling this together so if you're really interested in any of this which I'm sure you are you can go to the city website you can go to the city website and see under ms4 if you click under that under city information there's all of these MCM minimum control measures that are listed there and then the program is with it so this is probably if I had to guess a hundred pages worth of material there now like any good city I stole some of it from other cities course because they all had some good stuff out there but it [17:49] **Matt Kline (City Administrator):** was a long time coming I mean it's been since 2017 to put it together so and a lot of it too was like GIS mapping there's requirements for storm sewer mapping and storm sewer BMP is best management practices and ponds and there's all a lot of stuff that went into it second question is representative for the middle seat for a lot of zatia how much overlap word it it seemed like there would be some overlap and maybe some resources that could be shared yeah there's absolutely a team that needs to be that way yep there's absolutely some overlap they do like drainage basin areas and so I definitely use some of their information in this [18:36] **Matt Kline (City Administrator):** and I I used about some of their knowledge to you my guy since he was a good one for some of this because he had been around a while so I definitely used them as a resource absolutely and they play a big role too because some of the requirements that we have are to reduce our phosphorous load and stuff like that so the work up on 2nd Avenue north up there that counts towards some of our reductions and they'll be playing a big role mostly in grant funding and stuff like that to find other places to reduce our phosphorus loading thank you yep any other questions okay and no actions required okay [19:23] **Michele Hanson (Mayor):** all right thank you so much so that takes us on to our item of unfinished business which is an update on the land and water conservation projects thank you madam mayor members of council we give an update on the landlord legacy project I gave her status of where we are at with that we're in phase two as you can see if you remember if you call this for the public phase one was coming up with the project scope I'm sorry phase two was actually the land acquisition so we did complete that [20:11] **Matt Kline (City Administrator):** seems like forever ago but it was last October when we completed that phase now we're in phase 3 which is the improvement planning and completing some of the acquisition requirements and so with that with that in the document that it was included you have the task list of all the various parts to this the various tasks that need to be done there was one deadline if you recall as part of the landing position when we got the grant funding from the DNR we had to have public access personally headed within the first year we had to have all the lands all the structures Demong demolished and removed we did complete [20:57] **Matt Kline (City Administrator):** that and so that that hasn't done that isn't that's listed here but that timeline we didn't put that thing in there but that if that is been done Miller excavating and that coordinated that there was only one small room full of issue but one thing that they found with a underground tank that we had that also removed but it wasn't a major issue we just didn't know about it when we did our whole cycle the the only remaining deadline was supposed to be within one year of the acquisition we had to have permanent access provided to the public along with the funding signs the signs are for to let the public know that [21:43] **Matt Kline (City Administrator):** public tax dollars were used in this project the state requires that as part of their advance funding and so that because due to the Cova 19 that deadline originally supposed to be one year that's been moved out to 2022 it was gonna be 2020 this fall but now it's November 12 to 2022 they are very understanding that some of these projects aren't moving along as fast so they made extensions to all their deadlines for these types of projects is that for the permanent access or the signage or both for both and we have that now writing yes yeah it's been uh this isn't a very Taylor was then it is no big grant [22:30] **Matt Kline (City Administrator):** Audrey yes yeah [22:47] **Matt Kline (City Administrator):** that we currently have a we have we do have public access to it it's not there's nothing there we do we do control that public access so it is locked at the moment but we don't have to have it open until November of 2022 once things kind of get a little closer to normal we do want to spend more time out there protect perhaps making it available to the public before before the permanent access and all the site improvements if those happen are done just because it is a nice for those of you who have had a chance to walk the property it is a nice scenic riverfront area so we're still working on that we [23:34] **Matt Kline (City Administrator):** don't have any specific timeframe for that or we don't know when that will happen but we do have access to it the easement that we had previously one of the other things that we're so that with the list of the tasks and I'll just quickly kind of go through some of them as part of the demolition we were to do has suggested I don't necessarily required but it was suggested that we did do the phase two archeological survey with the initial archeological survey if you recall found some ice company foundations and we were not removing those but they suggest that if you're going to be doing any demolition around them you should have somebody on site to document that and do those face you so we were able to do the Phase two under [24:22] **Matt Kline (City Administrator):** budget from the original quote for the phase one we were able to add that on we have not brought the full report from that yet were notified that there weren't any issues the first report took a few months for the archaeologists to so we are still awaiting that but there's no there's no deadline for that so that we're very very happy with as I said the demolition is done the right now one of the things that we're just finishing is the topographic survey and seh has been hired to do that we've got a couple quotes from a couple different firms and what that'll allow us to do is identify where the permanent access is will be best located and then we'll also be able [25:09] **Matt Kline (City Administrator):** to use that data that survey data in the formulation of any improvement plans go forward that we wanted to make sure that was comprehensive enough so we don't have to come back and resurvey things for the future when we want to definitely do movements one other thing that we had to do because we found out we kind of guessed it would happen was its its identified the wetlands we have it through a wetland delineation so we were working with working with the our Conservation District I believe RNs eh um so that's we're still we haven't that hasn't been completed but they are [25:54] **Matt Kline (City Administrator):** working on that that if you see it should be done later this month and the survey John do you happen to have any update I know there's a week [26:15] **Councilmember:** okay so Beach it again that bad can I interrupt yes permit just for Seoul you know it was talked about a possible all times is that something that would be identified in this yeah that would be so part of the the idea that we had come up with in order to get the grant funding was to come up with a use and one of the uses that we proposed was relocating the current public boat launch to this property and so that that is still in the works we don't don't have any of the hardware plans for that we first funding has to be determined as well for that large you know significant project just [27:01] **Matt Kline (City Administrator):** jumping to the end where it talks to the adopt a master site plan that is part of the will need to be doing that over the next year we have just one thing to keep in mind all these where we say like anticipated for November dissipated for December Farzana these are going along with you know just as we go we're not we haven't hit pause on progressing one we want to make sure that we meet the deadlines we have to there's certain things that we like the management while that management plan that's resources management plan we have to be working on that can just not that was the county's stipulation we have to develop resources plan and so we've been we've been working on that with the wcd and the [27:50] **Matt Kline (City Administrator):** county but where it says adopt the master site plan in a kiss paid for December that's to be able to use used basically what we are planning on what we'd like to have done and that doesn't mean we have to execute or implement they'll start construction right away but that's that's over the next several months throughout the rest of the year working on coming up with that plan and again that's just something there's no hard deadline but we need to keep working towards that so kind of jumping back a step here as I said B so the habitat management plan washing finally sometimes we wants us to do that and [28:35] **Matt Kline (City Administrator):** Sarah's been working very closely with Jun on that and we just need a document that we're progressing on a technical working on it and not letting it just go off the radar and then be as I said the permanent access we're working with the Andersen windows and E concert pratt and myself have been working with Anderson to turn the nanny's Anderson's bees on for this project on identifying where that feminine axis should be one of the things that we were waiting for kind of went up we did a lot of the initial work but we need to know the actual legal scription of where it's going to be sited we were able to complete the easement document without knowing exactly where so that's one of the [29:22] **Matt Kline (City Administrator):** things that the survey will also be able to allow us to accomplish I'm so there so that once we get the survey done and we can discuss it with Andersen and identify where the best location for where they want to give us easement access and what works best for us so they're well aware they're in step with our proposed master plan of relocating the boat lunch and that was so we're all on the same page moving forward yeah so all the line items there's no I mean it switches to 2021 at the last two line items but all of these other items are anticipated to be completed by the end of 2020 be able to yes daddy [30:10] **Councilmember:** something that we'll be able to and some of this was identified you know pre koban so some of these are taking longer we do want to have you know the public engagement that was supposed to happen in the spring early on and that ended up not happening so that was that's something that we'll want to depending on what the status of society is we'll have to get that information out and get more feedback and input from the public that's something very important that we I wanted consideration so reviewing the terms of the existing access easements and adjacent it says to be completed by November 12 it says it has to be done by [30:58] **Councilmember:** 2022 but one what your are you saying in column under status are you saying that it will be done by 2022 or this year in advance the permanent access yeah the evening there's no years attached to this so right if the original is November for the permanent access the D not required November 12 to 2020 right extended what are you saying column one oh I'm sorry dad um well it did the the easement the only thing is really waiting on is the survey information so we can identify where that is that the the deadline that's listed there the normal 12 2022 right that's that's the [31:43] **Matt Kline (City Administrator):** deadline so it's for depth when it says to be completed by November 12th that's 2022 that's the hard deadline we expect we anticipated as well because they all say - oh yeah July 15th but it doesn't say which year I'm sorry yeah the rest of them are all this year okay the only one this 2022 is the that permanent access yes yeah if I can jump in when you mentioned it previously both the the two-year push back on the dead land I don't want to put the city in a pickle [32:30] **Councilmember:** given that two-year extension we got but I'd be really disappointed if we have to wait that long for the public to have access to it so I think it's important that we have this and we get it turned over to public in some way shape or form as soon as possible and and so we do anticipate it'll be done this year in the next few months that survey we should get in the next this month and then it's just a matter of putting in making sure that we're both still okay with where we agreed based on the survey results and I just think it should be noted in here the year's success some of them have and some don't so I just like [33:16] **Matt Kline (City Administrator):** to make sure that you have it I don't make their donors super thank you so that then after after that a permanent access and like I said they depending on where it is if it's because all we have to do is provide a physical entrance to the park we don't have to enter so that could be 88 compliant you don't have to have a parking area but that service is something that we like to be able to offer that that'll be done that should be done this year and that just may mean making the product visit that cutting a hole in the fence that's currently there and for everybody's information the area that we're [34:01] **Matt Kline (City Administrator):** discussing with Anderson windows is that long parking lot what we're producing the land or the airstrip the landing strip that's where somewhere within their kind of the northern part of that is where we were discussing with them and we're gonna put that in there and actually allow us to use some of the parking area as parking for the and travel area for the track so that's we could just kind of hold and we might have there's a ditch there so we even have to bring in some gravel or something but some way to make it people physically able to get in there but that would be that would suffice that would meet the deadline for permanent access as well so we have we had a lot of [34:48] **Matt Kline (City Administrator):** flexibility with that but we will have access to the public this year then the that same that same deadline that we also have two signs again I've mentioned the science that's just first to limit the confusion where it's a two completed by November 12 oh that's 2022 as well [35:17] **Matt Kline (City Administrator):** there is yeah so the the concept site plan you know we have the the idea that we had proposed that we actually work with lokes on developing that initially we know the ones we've used for our plans our planning my three called so we'll be reaching out to them and begin to follow up on this we've been in contact with them but Anderson windows has also used them they have these done for their their project so we're discussing with Anderson about cost-sharing that master site plan development when we get to that point but again these just eventually what what we are planning to do moving forward that a [36:03] **Matt Kline (City Administrator):** normal pace and so then be again at the end of the year beginning of the new year hopefully sometime we'll be able to re-engage with the public one way to the other in a better fashion and then that once we're once we know what we're gonna do how we're gonna pay for it what's gonna look like then we will come up with the next phase that'll be the base for of actually you know doing those improvements down below we listed the expense summary for the year this was the majority of what we had come up with when we were discussing about the state's cost out of the 1.75 million this is the city's share for [36:51] **Matt Kline (City Administrator):** this year if you recall I believe I had 100,000 in the CIP for this year but data so this you weren't sure exactly when this would happen but that's the remaining and some of that we just have been billed yet the work we've been done but either we haven't got the final report or like Eric biological survey perfectly if our theological report we haven't got the bill for that anybody support that with that I stand for any questions [Music] this is the society public agenda if the [37:49] **Matt Kline (City Administrator):** yes and I'm sorry thank you for pointing that out the the the demo was a very significant portion of that as you recall from so any other questions mmm just any of the I can give a super if project if of you know following the phases where are they all documented somewhere like phase one or phase two phases yeah in the same format yeah well we had phase one wasn't documented this way but phase two we went to the same so we can yeah if there'd be a summary for phase one just a couple of lines at least then adding in phase 2 phase 3 with the years a chadster and and then [38:37] **Councilmember:** in the summary the expense summary it'd be great to have it detail the phase 1 2 & 3 so then totals sure so that that would all just be in one final document wasn't theory um wasn't there a hard deadline from the county on the master plan and i just want to make sure if there was that we are meeting that there was no deadlock there's no date it just had to be done there was just a requirement that it had to be done and so that's when I had I had Sarah double check on that and she said June just said that we have to be documenting showing making a good-faith effort to work with them we develop it so if we stop taking emails going to meetings phone calls they're gonna start saying it it's haven't been completed yeah [39:29] **Matt Kline (City Administrator):** they've been first they've been it hasn't been going as easy a lot of it can be done you know over email and phone call and there have been a couple site visits out there with staff and the county to work on that yeah if there could even be like when we plan you know when if there's a deadline or what the guidance is and then when we plan to because it looks like we're getting some things done ahead of time of maybe what is anticipated which is great I just know in the wording of that but you feel like contract that it was kind of particular so I I just think it looks like everything's great and we're moving forward and we're going to be even ahead I just like to see that clearly [40:15] **Matt Kline (City Administrator):** documented or in one document I'll go and I'll go back in on the triple check but yeah my understanding is that and then please just make sure that those documents are coming from the county in writing okay and maybe bundle that all in one place and if you can make sure that that's all together that very good well this looks good any other questions in the council all right thank you no action required on our part for that line item today okay new business item number one consider a donation request from the Greater Stillwater Area Chamber of Commerce to fund additional resources in response to kovat 19 health pandemic so [41:00] **Matt Kline (City Administrator):** thank you Madam Mayor... every year starting last year previous years we were a member of the Stillwater Area Chamber of Commerce and with some legal advice from the attorney general's office that would we were made aware of cities are not allowed to be dues paying members so we are able to give a donation to non-profit charities which the records nonprofits non-profit charities and they the Attorney General did specifically say that the chamber comments are commerce are eligible for this donation that the city can make it's a chair across prescription sorry [41:45] **Matt Kline (City Administrator):** not charity the so last year we made a $500 donation terrible contribution to the chamber this year like many organizations the chamber is has been negatively impacted by the financial hardships due to cope in nineteen and they had they sent out a letter to all the cities and I believe other organizations in the area in the valley wanting to basically do a fundraiser try to solicit additional funds to help the chamber for the council information if you haven't heard there were there are some chambers who have decided to either merge with other other chambers just in order to survive when they're something completely basically gone out of [42:32] **Matt Kline (City Administrator):** business one of the brightest of our chamber our chamber they have during the probe in nineteen have made all their resources and services available to all businesses and they've been working quite quite hard advocating for the small businesses that they represent and all those in the valley whether or not it's right whether or not the businesses were remember the chamber they made all the resources available and I know the director Robin Anthony is marketing tirelessly behind to that kind of keep things going and help help the business community so with their with their fundraising request I know that Oak Park Heights haven't heard whatsoever they [43:18] **Matt Kline (City Administrator):** were supposed to be discussing it last week I believe but some of the other cities in our area where members that I remember associated with the chamber are making charitable foundations larger than their normal contribution as I said last year we donated $500 and this year we do have money that is available through the cares Act for the public information that was the first stimulus package that the federal government passed to help local communities and some businesses and paperwork did get a amount that we'll be able to use some of that is eligible to give to nonprofit [44:04] **Matt Kline (City Administrator):** organizations such as the Chamber of Commerce or other charities and staff is we just we just were notified that that money will be available the amount of money is based on the city's population the city requested the state legislature was in charge of getting the money in allocating it to you those various communities those donations to standard Commerce and other nonprofits are not directly from the city coffers the city's general fund they would be anything about the 500 because we budgeted for that will be taken out of or potentially is eligible to be taken out of the cares Act funding that we got I'll talk more about it here's like [44:51] **Matt Kline (City Administrator):** funding later but staff does believe that there's a value that the chamber provides to the business community in Bayport in the area and so we do recommend making something in addition to our budget at $500 donation I not put a dollar amount here like a noble Park Heights donated $1000 I don't know what their normal donation fee but I think that would be appropriate speaking for staff gonna be appropriate in a mom so it'd be $500 on top of our what is it donation any other funding because staff is still coming up with potentially use programs for the use of those care plans the Care Act funds and we can revisit [45:38] **Katie Hill (Councilmember):** later in the year if there's still a need but I think because we're going to be making our donation answer now we can go ahead now the autonomy that's some other position hold any future until I defer to you later if I should recuse myself or not but I'm not I'm a board member for the chamber and so what has happened is that our income to support our different educational programs that we do for businesses as well as you know providing information out as the last few months have proven all of that funding for the [46:26] **Katie Hill (Councilmember):** staff to keep it going is done typically through events and significantly this year which is really eaten into the amount of revenue that big chamber is able to bring and to sustain Natalie the rent they're paying but also and it's a minimal staff I mean there's I think that we have one full-time and two to three part-time people at various levels of hours and they've reduced their hours during this to try to accommodate as well but that's that is why they're circling back and asking for additional contributions is because that's the only real revenue source that we have we can't we still hope to have the golf [47:17] **Katie Hill (Councilmember):** outing yet this summer and the fall Arts Festival but the summer the spring showcase and a couple of other items were cancelled which is eaten into that revenue stream so really like over time collecting government information of we know the impacts of what businesses could couldn't could not do in the various phases of closing down and reopening and then also just being an advocate to the state of you know bread the state of readiness of the business [48:04] **Katie Hill (Councilmember):** the local businesses so in offering that to those members and non-members we also there's also the revenue from dues but of course many business has been impacted by the overall coverage so they amount to businesses and their their availability to stay as members because of their revenue impacts have been as well so this would burn off and then if [48:54] **Councilmember:** I had something I didn't have a couple questions both grants would stop it she'd get back yeah no I didn't request I mean Susan told me the chamber is a super important entity especially right now I think they do a really good job promoting Stillwater I would like to see them do a better job helping my only tiny complaint I love that you know that towards the topics thing they're gonna get everyone engaged in civics and everything's going on so I am up for an [49:42] **Councilmember:** extra contribution especially just coming out of art but I don't want to get carried away told me Nova never gonna help us a little bit more specifically I think these organizations to Michelle's point are really important and during business these kinds of challenges it's important to help small organizations like this jump in and be able to help businesses like connie's get through it so personally and I think a thousand dollar donation is money well spent to that organization [50:29] **Matt Kline (City Administrator):** be in the state doesn't recognize these disorganisation but we can do it utilize that cares man these are a recommendation from the state thank you for me think you got my recovery no there's there's no hard and fast that's what I've been to a webinar and we've been getting we've been working with metro cities and the federal government is given out quite a bit of guidance on what is eligible what's not but it's very big it's not it's not a detail they they do there are some suggestions and all of the various cities all throughout [51:16] **Matt Kline (City Administrator):** the state are talking to each other as well as to what type of programs are coming up if you recall their big part was not able to do it but there are some studies out there that created a loan program for some of those small businesses right when depend on a kid and one of the things that some of the cities now are doing is more grant program for some of those small businesses instead of a loan our financial resources we just were big enough to make offer loans to those very few states but potentially with peers act funding since that is the purpose of that funding from the federal government in the state that's you know that would be appropriate Stefon looking at that and getting [52:02] **Matt Kline (City Administrator):** information other programs that are being created the it's basically any of the whatever business or charity that is a recipient and an recipient of this they're under the same guidance or the same requirements that city or the county of the state would be under as far as if the document has to be related to Kobe 19 this money and we talk a little more about it now on yes the money that the city will be getting it's it's an all or nothing like that the state was given the funds from a federal bar mentioned they identified how it's going to be allocated again based on percentage and that the percentage was because Minneapolis in ranpur Hennepin and [52:49] **Matt Kline (City Administrator):** Ramsey County the two largest counties were based they got their money based on because the most populous based on the population and so a metro station leave Minnesota city is really advocated for well that should be you know per capita for all this all the local governments to make it equitable so that's we get all the money we did certify that we will take the money anything we don't spend out of our allotment will go through the county and November and then if the county they have a like 30 days to use the remainder and then whatever they don't spend and they're getting their own share whatever they don't spend that then gets turned back to the state for the state to finish using it as they haven't there have been talks [53:37] **Matt Kline (City Administrator):** about chambers of commerce being one of the recipients but most of the most of the nonprofit discussions are more of the the more typical charitable or each other typical thought of as charities as opposed to just a non-profit would we be having those discussions maybe at a future Council yes so I hope to have in August have that program available so we can start we have until essentially until November to Alec to distribute some of that funding and we would want to have an application process where we have to see reach out to people make sure they're aware that this program is available they have to apply so they has the all [54:24] **Matt Kline (City Administrator):** documented why they're applying what they're gonna do with it it can't be used for tax revenue shortfall our budget shortfall or anything it's really used for equipment both technology and physical equipment for the city had to do it it can be used for someone employment costs and I believe workers comp is not included visited a separate reason for that but any leave that had to be covered basically any cost that the city has incurred or these other businesses it can't just be you know revenue shortfall you know the business wasn't open so they didn't make X dollars that they [55:10] **Matt Kline (City Administrator):** were budgeting on we can't pay them to be close but any expenses that they've had to incur in providing past employees that those costs would be family one okay so and so the same with you know making the city had to do what the city decides to donate a certain amount of money to the chamber can we revisit that again that you said it o member for other needs and if we yes yeah so what we like I said we were just notified that the funny actually gonna be available on how and so over [55:58] **Matt Kline (City Administrator):** the next two months mothers though we'll have to come up with where we are going to wherever thinking we're gonna potentially expend it you know basically a budget for that rather budget that's also here but then you know we don't want well for sake of cutting the chamber gets it on two hundred fifty thousand dollars and then you know what business it gets you know 500 dollars and business because you know a thousand and then the money's gone it's we want to make sure that you know some of it will have to have an application process and then we can make sure that everybody who needs it is getting so we can we haven't filmed like I said until November so the November [56:43] **Matt Kline (City Administrator):** city confident aesthetically we could make a last remaining we wanted to do this thank you [57:01] **Katie Hill (Councilmember):** and I'd love to hear ideas I mean I've also voiced that as a board member that I'd like to see pay for it me you know get a little bit more attention but I would welcome and the board would always welcome ideas I mean I think that we have meeting space here that maybe could be you know bring people to they port and see what we have out there I think any time that you bring people into the city just they're looking around so there might be different opportunities but we welcome ideas necessarily Pam every every event has to be awesome no profit makers right so but yeah different things could definitely explore it so and it's one of those organizations also that the more [57:47] **Katie Hill (Councilmember):** you put in as a business owner the more you get out of it as well so as far as the different services and classes and leadership and the valley is a program that they've just started so there's different coffee trucks and Justin topics and mixers and all kinds of ribbon-cuttings lots of different activities along with all the education that they've been doing during this process he said one other thing it wasn't a condition but it was a suggestion that we wanted to make that the chamber continued until Eastern the pandemic continued to support the other businesses that are not members and make better resources available happen that was something that it's not a condition but know this we say we do appreciate it [58:32] **Katie Hill (Councilmember):** and if you can continue that so I do need to ask should I refuse myself well you're not personally benefiting from it so it's I don't even have to legally required to you're more qualified to if you choose but you're not inspired to authorize monetary donation in the amount of $1,000 to the greeters Stillwater Area Chamber of Commerce to fund additional resources in response to come her doll I heard Carlson handsome Marie Buckley [59:28] **Michele Hanson (Mayor):** doing Marisa forgive me I keep taking my glasses off but these masks don't make it easy to see so our next item is to consider awarding a bid for sanitary sewer cleaning and televising so that takes us back to now madam mayor members of council as the mayor indicated this is for awarding sanitary sewer cleaning and televising I'm as Mary called last month we were asked to solicit bids for this work this ridic um bids came in [1:00:13] **Matt Kline (City Administrator):** today that's why they're not in your packet to gives us the contract there's a little more time to hand the bids in this city received for bids actually the range from forty seven thousand eight forty all the way to one hundred and eighty seven thousand dollars the city estimate was actually eighty seven thousand twelve dollars so they came in pretty far under the low one came in pretty far under city estimate which is great 8701 do so those are all with the alternate parts included and so the winning bearer though what was responsibly a lowest responsible bidder [1:01:00] **Matt Kline (City Administrator):** was Visio sewer which we have used in the past I'm quite frequently their bid was again forty seven thousand eight hundred forty so staff highly recommends accepting the lowest responds a little bit of forty seven thousand eight forty that was submitted by anyone have questions from yes even breaking everything out we even broke out play tile and provided them with a whole sheet of whatever we had and so it was [1:01:46] **Matt Kline (City Administrator):** actually a couple bids below the city estimate so one was a below one and then there was also another one who is also a local one who does have a contract with Oak Park Heights pipe services their business fifty eight thousand 387 so I did get some those guys are feeling the pandemic here too so a lot of city is her fair amount of cities actually canceled some of their work and so one the persons that I've talked to his bid actually wasn't one of those funds but he thought that maybe some of Lola just because they needed some work I did talk to vid you see where it's most likely that they would fit us in probably at the end of August but we [1:02:33] **Matt Kline (City Administrator):** left it open-ended all the way till the end of the year is do we televise every time we clean is that so this year we did not I went back through and televised the first year that I was here we televise all the older stuff all about probably maybe a third of it had already been blind and so I'm not televising that right the end because we probably maybe will skip two or three times of that and then have it televised but there's no reason to throw away money televised events a portion that's lying there that it yeah so mostly what we televise our areas that have clay [1:03:20] **Matt Kline (City Administrator):** tile so like inspiration won't get televised because they're all plastic and they're fairly male any other questions anyone like to make a motion I move toward the food for sanitary sewer cleaning and sterilizing - is a sewer the amount of forty seven thousand eight hundred forty dollars Thank You Michelle there's not enough thank you John Texas star city council liaison reports so start with John we [1:04:13] **Councilmember:** did notice a career watershed we didn't meet last month and pulled up here really the only thing that pertain directly to Bay four was a restoration cost share for the parallel Creek and behind the tennis courts back here I think this is the second time that they've requested money and the girl scouts have been doing the work along with some of the people that have their feet on the ground with that organization so cash share was approved from the most secret or shed and I believe it's $1,200 yeah [1:04:59] **Councilmember:** twelve hundred dollars for 180 years feet paracrine that's it in terms of paper movers we continue to meet remotely and I think they're going to virtually thank you very much honey in the library met virtually and still covered a lot of it and her thing the main thing was that she was getting prepared to open actually just the twenty-ninth last week with by appointment only though and then [1:05:45] **Councilmember:** they were only giving her tennis slots only taken be in there one time and I was gonna check with her Cena wins have you talked yeah I was gonna touch bases with her patterns so I'm not sure and then the other thing was that she let us know that Janelle st. Claire put in her retirement notice she thought it was gonna be at the end of the year but I think with all this going on June 16th was for last ding another than that I know she covered some other programs in your backup but you know serves the city a [1:06:34] **Councilmember:** long time stairs thank you very much you know and and congratulations on your retirement so that's quite a milestone and so I'm sure that we'll be looking for us of new stuff when things start opening dig back up ok great Michelle the cable Commission has not met since January but we did get an update early - from the administrator any meal house June nothing and she said that they are considered an essential business Valley access TV so they have been open that's a business but they haven't have been allowing the public in they have completed the Cova 19 response and preparedness plan whatever he has to [1:07:20] **Councilmember:** do they cleaned and sanitized the whole facility and keep doing that on a regular basis they completed an online store so you can go to VA CTV org and actually purchase so if you're a senior graduated this year they did a virtual ceremony and you can purchase a DVD or actually a digital file of that so every way that they recorded they also had a senior parade which they recorded and you can purchase so as more and more that's it films they will be easy instead of having new stuff to go in or call an order DVD a little bit simpler now [1:08:08] **Councilmember:** they've also been working on some marketing materials so people understand what Valley access TV can do for them so we're hoping the chamber will help us distribute that they do they're doing some great things like they do a lot with sports which of course they have a thing or they do this year but they produced an academic version of their ponies all-access program which is the sports program so they're kind of spotlighting different students academic achievements and it's very well done if you want to check some of that out they also produced vport promotional video impressive favorite food actually it has over 500 use I just checked today [1:08:55] **Councilmember:** so it's a really great video all people have a chance to see it but it is on the city YouTube channel if you just google important city paper or anything you can pop up YouTube and you can subscribe to so anything that gets close to there know what happens we also have it posted on guy access TV Facebook keep our community actually Facebook the chamber posted it for us get out and try as a local Facebook page which kind of highlights to protect him he's going on so they posted it for us and the abl logins so kind of cool so most of the [1:09:42] **Councilmember:** businesses submitted their videos to us coordinated thank you Thank You Jordan for doing that but that's that's about it we're we're hoping to meet either virtually or in person [1:10:19] **Michele Hanson (Mayor):** and how about you thank you I don't have a report either and the one thing to go by just very grateful during all of this again for everything that seems to be just moving along and serving the community we've had you know a new barbecue business open in this process it's very good I continue to try to frequent our different businesses and that are I have been open and and still do takeout if you're not comfortable doing outdoor dining so or indoor as it's now available so feel please [1:11:06] **Michele Hanson (Mayor):** remember to check them all out looks like the MnDOT project is going very well weather has been quite favorable for us so that's great I appreciate what Public Works is doing there to keep them moving we had an award for Sara that I'm sure Adam will highlight coming up but I want to congratulate her on being recognized and we'll have more details in a second but and then all of our city services particularly I think our police have been kept very busy during its rather turbulent time for our society as well as the fire being on standby at all times so just a very busy time for our staff of keeping building permits and offices moving forward and doing a [1:11:53] **Michele Hanson (Mayor):** great job in this unusual circumstances that I hope at some point will bring us back to a new wonderful normal so but in the meantime if everyone can remain don't diligent in being proactive and your face coverings and your social distancing and just doing whatever you can to keep it so that our businesses and lives can be as normal as possible until things stabilized that would be really appreciated I know none of us were that comfortable necessarily coming here tonight and being filmed and going to be on YouTube for posterity in its and it's very good to see the staff and council in person tonight and mayor [1:12:51] **Matt Kline (City Administrator):** members of council as mirrored indicated the public works department super busy - we've actually regained a couple of our summer health and so that's helped us along but we've also seen reduced crews for best yes which is the sense deserved crews who usually help the note so we've had to make up for some of that with the workload hydrant flushing has been completed mowing is obviously always ongoing especially with the rain that we get and the park maintenance is is always demanding as mayor indicated some of the bigger projects a highway 95 improvement project we have shifted to the west side of the road so we'll start work on that side city infrastructure on that side [1:13:37] **Matt Kline (City Administrator):** includes water main replacement some sewer main work then the RFU flasher system and just stuff like that it probably stay trapped at the price down the Westside for at least a month would be my guess do you want to remind everybody to I believe starting tomorrow of the the one-way traffic starts south of town so you can only go southbound and so that will start tomorrow a couple of things to cover the flower baskets I'm sure you seen those through town they have been gorgeous actually and we actually doubled them up on Fifth Avenue and I [1:14:23] **Matt Kline (City Administrator):** think they look particularly good up there actually and so we put them in few other places and a parking lot has been difficult because sometimes there's cars parked there so it's difficult to water even at 6:30 in the morning but we sometimes water right lakeside park equipment has been installed and so as the the mulch so that thing lots of kids playing on that we did have some wind damage probably about three weeks ago now we had about five or six trees down in the city and so that will afford our budget for Trueheart tree budget essentially so and the good thing is the street budget is doing pretty well and [1:15:09] **Matt Kline (City Administrator):** we'll have money and a few other locations to make sure that we can complete our some of our hatch removal with the dnr grant john and i are actually doing street feedings this year i mean we also hope they do some bridge and culprit inspections and we're about half done with street grading so this will play a role in trying to provide a better capital improvement plan the streets moving forward here and sdh is also working on a proposal for a drainage study if you'll remember back in like 2016 they worked on essentially it was a it wasn't a drainage study but we identified the major drainage issue areas in the city so this will build on top of that to actually [1:15:56] **Matt Kline (City Administrator):** come up with a sort of plan to hear some of our drainage issues which we have a fair amount of them and then as John Dolan indicated the Girl Scouts project I just drove past today and it looks like they have applied some weed killer in that area which they always do then they'll provide or put down another layer of it to get everything dead and they'll plant their plans the previous years that we've looked at I meant with the Matt downing the W home administrator he's super happy with what they've done the pastime that's coming in real well so with that stamp refreshing any questions for Matt some something to keep an M&E gaze around [1:16:42] **Councilmember:** boulevards maybe maybe the contractor whoever is doing our trees I forget how that's working all but some of the boulevard trees are getting you know they haven't been kind of lit up in a while there's places where and place where some of the residents have planted on the boulevard that things start encouraging on the sidewalk especially this time year maybe something you guys can be aware of and maybe something we sent out as a update to the residents too you know keep their stuff that's great typical of our treatment plan things out there but make sure the stuff to maintain so people are walking yeah so the corner site views yeah yeah we've cleaned up a couple of corners I've used our last week or so and we do try not to [1:17:30] **Michele Hanson (Mayor):** just begin as a fair amount of diseases and emerald ash borer oh well during the summer we try not to trim too much I know that's the best time it grows of course and then you notice it yeah but we tried to do take some notes about we're trimming of the following to happen so I appreciate that thank you anything else for Matt yeah thank you very much [1:18:04] **Matt Kline (City Administrator):** mayor, council... our chief of police chief and Sara Taylor I will be giving their reports he also had killed a 34-foot customer Carlson covered the cute Jenna I talked to chief sizing her today they were really happy to have four calls total this weekend a holiday weekend these are the flaws he'd ever seen for July 4th weekend or so with everybody home that has taken a hit it's not a hit but that has reduced another call if you saw in his this call volume [1:18:49] **Matt Kline (City Administrator):** was actually up to 86 and 388 year to date for the fireballs they did have two house fires during this last month that they were successful with both of them successful but they were able to save the houses and keep the damage low we'll only one wasn't a part but they also have been doing their right they started in their training just next month believe doing that and our Chiefs you didn't have a kind of a workplace but other than you know stay safe as always both him and chief Eastman are very so [1:19:36] **Matt Kline (City Administrator):** very cognizant of the Cova 19 endemic issues that everybody's seeing and there's the first responders they are they are seeing it and see explode so they want people to remember that we're still things are trying to open up but it's still very real health concern moving on to the police report a couple of things I wanted to highlight our chief Eastman report was unfortunately both the 99th and the youth safety camp are canceled for this year the 99 if it's something that we some cities have postponed it to later late in October we don't know if that would be possible for us but it's something that we can potentially later look at so it's still [1:20:24] **Matt Kline (City Administrator):** on the table but as it right now it's tentatively canceled and potentially postpone them there during the the police was quite busy at the beginning of June the end of May with the civil unrest they didn't have extra staff available for those who thought a week and a half period as well as maybe knowing symmetric controls they've been very active they have had some success in addressing some of the speeding on for speeding specifically and related to the civil unrest I just wanted everybody to know that the way to get a couple questions are losing use of force policy is available online the state website use the model model policy from the post-war side we can go and check that [1:21:10] **Matt Kline (City Administrator):** out the other thing that chief Eastman wanted to mention again with the driving of attraction especially all the construction you know pay attention to the road keep your eyes off on the road off your phone it is last year it is illegal but they are seeing quite a bit of it still people either flouting the law or just cannot break the habit of doing the phone and better me you know well she had some other information on that and then also just we have heat especially this last week it's been brutal drink lots of water stay hydrated if you started don't wait [1:21:55] **Matt Kline (City Administrator):** until it's too late either water or you know they eat you safe from there we go moving on to Assistant City Administrator Sara Taylor's update... we already went over some of the landlord legacy information so I'm not going to go over that again the inspiration the building and zoning permits continue I think quite a few of those just get by my eyes I don't review them but I don't counsel was notified about a couple applications there's know quite a bit about building activity I'm not a lot of new homes necessarily coming in both the land Gucci and M&I they're they're still a couple but they're not they're not busy with the new home applications but the rest of [1:22:41] **Matt Kline (City Administrator):** the improvements remodeling other additions you know things like that there's still quite a bit of activity going on the other one of the exciting news items that I wanted to mention that I know Sarah wrote was the potentially the e city newsletter that we're developing with it's been more difficult with everything that's been going on but if anybody's noticed we didn't have a print newsletter come out in June it taped there's a lot of three week lag between when the final version is ready to it actually gets mailed to residents through the printing publisher and then before that there's still don't [1:23:27] **Matt Kline (City Administrator):** come up with the information then formatting it there's a lot of work but over a month lead time for each printed copy we would be able to bypass a lot of that and send some more relevant timely information to an e-newsletter so we'll want to make sure that people are signed up for the email but that's something that we can do if not every month every other month and just it's it would be much simpler because we don't have to wait for somebody else to format this we would still send out the physical paper copies of the quarterly newsletter but Coppa did have a an impact on the one that we are essentially skipping or full morning [1:24:14] **Matt Kline (City Administrator):** so we want to make sure that we can get that information all that sooner so that's look for that in the next couple weeks we've already got the first one [1:24:29] **Matt Kline (City Administrator):** three months later and then lastly I just want to also mention the elections are coming up I'm not going to go through all the points that she mentioned there but voters are strongly encouraged to vote early in person with the absentee process or the absentee ballot the mail we are going to be on august 11 will be the primary election and over the third will be the general election the June 24th there was an email blast sent out for the absentee ballots contact the county for those it's not here the city the watchman company has that process in place the the staff is still coming up with how the actual polling station will look [1:25:15] **Matt Kline (City Administrator):** like we're working with the fire chief it will be at the fire station again that worked really well but with the social distancing requirements that have to be in place we're have to kind of reconfigure that space there will be plenty of face masks hand sanitizers along with the distancing itself precautions put in place for that both forth elections coming up and the one here is in just over a month the primary and all that all those expenses those additional expenses will be eligible for Educare of fact-finding so again with this the statement federal government are you know understanding that we did not budget for additional expenses [1:26:02] **Matt Kline (City Administrator):** any questions on really any of the those three reports the police the fire or this isn't necessary you're saying that the primary election is anticipated to have a voter turnout of 10 percent well you know about the general election to the County elections sense the election staff report Sarah is the election contact so she gets that information from them I don't know if they typically they have much more general numbers for like presidential election year there's a higher question do you have that data I don't get those emails just hoping you [1:26:49] **Michele Hanson (Mayor):** get that information so you can prepare I don't know yes various various meetings when I'm with the County Sheriff so many typically every election year they'll say they've been they do use that or their projection but this year they understand and I think that East City newsletter is a great idea we have to make a concerted effort to get those you know I'm looking we have all the mailing addresses obviously right but I don't know if it's smart to mail a postcard or a letter or something to everyone to say hey sign up for this so you can be on top of things or some something and then also we need [1:27:36] **Michele Hanson (Mayor):** to be careful that electronic correspondence is less likely to be read and it's important at least if there's something new like if many of city hours are changing or Garan or something that we can immediately get something posted and out there for access and people know where to look for it but I agree we still have a lot of people especially in our community that are not as dependent on technology as others so I think the physical each newsletter is still an important Avenue for us and we have a whole laundry list of topics that we've come up with so hopefully we'll get that back on track but yeah with the printing [1:28:23] **Michele Hanson (Mayor):** and it's just kind of impossible this list or much more challenging this time so the just think it's both and especially in our next print newsletter we need to at least you know make a big effort and splash on Simon any questions about that okay we're gonna mine report the so the city status and one of the things that obviously you know one plan for the the news changes every couple weeks and so with that information what we were going to potentially say last week let alone [1:29:09] **Matt Kline (City Administrator):** two months ago on it's it's been that's probably been the biggest challenge that trying to get that information out when by the time you get it oh it may very changed so with that the as far as the city we're officially fell again against uh part of this last month the council meeting the preparedness plan C does have it in place if you can see the public tonight the hand sanitizer or mask of her socially distant staff is following those same guidelines as far as the public facilities the City Hall is not open to the public currently it's being considered for [1:29:54] **Matt Kline (City Administrator):** possibly opening up her we're kind of right in the community phase wanted to or we're transitioning in July into Phase two and there's a lot of cities that they're just not opening up yet we're all the services being provided and we haven't heard a lot of feedback from people demanding that I want to come in now so we are doing plans you know we have people coming in and the staff will meet with them or the documents there's even like the building permits we sometimes we turn those around but typically some would come into a counter or counter permit we process it may be you know five minutes now it's you know maybe ten fifteen we don't have intensity although we'll [1:30:40] **Matt Kline (City Administrator):** need the matador and their documentation if indeed they'll take to their car or [1:30:52] **Matt Kline (City Administrator):** phone and get it so it's a little more cumbersome but services are being provided we we've been it's we've got a lot of positive feedback from people you know surprised at how accommodating we are in some regards but we we're trying to do our best to make it a least painful for everybody else know one more thing you know more challenges at the city so we're doing well in that as far as the public virtual fire station we're not going to reopen those up to the public little need for the public to be in those buildings previously right now these particular feature there's no need [1:31:38] **Matt Kline (City Administrator):** to have the public there as far as this other city facilities we did start renting out the beach house and the Nature Center in July whether the enclosed spaces there the beach house is still not open to the public generally just walk in that way we can keep it clean for the reservations but they are they are being rented starting on July 1st they started fuser the Nature Center actually is increasing the rentals that we typically haven't had that much use for in the past but we did have quite a few people reserve that when we made that available again also related to [1:32:24] **Matt Kline (City Administrator):** Kobe 19 we don't we don't proceed almost any other shortfall in the tax revenue the county did we actually just got the check today our first installment of the tax payment in the county physically you've got a paper check which I stopped seeing in the past but I think they've had some changes up there with their electronic payments so we did we did get that and it was only about five hundred dollars less than we were estimating big part residents either had all their both of their accounts in escrow already pretty difficult or the period and time we in very few because that be very few late payments for the utility bill last [1:33:11] **Matt Kline (City Administrator):** quarter and I know there were some some issues with that with the staffing change they were given an additional week and there were some that didn't automatically get the payment services never got a medical payment um so that was tacked on to the second the second quarter I know there was some question about that but we've anybody who would ask me why not - they're the city staff was not proposing to have a late fee waiver for those for the second quarter payments we gave them one more week to do the payment just to get this just to give them a little more time to process it make sure the informations out there make sure it's all being done the to [1:33:57] **Matt Kline (City Administrator):** that point though some of the other programs that are being put in place we do care that funding is those types of fees you know there are cities there covering either rent movies or some people which is even a step further or utility bills that they're due to come in they're not able to pay their each other you know for one we didn't we've had very good compliant important so I want to commend the public but that is something that is available eventually the bay part has been very fortunate financially we're not very dependent on some of the outside revenue sources that are being hit by covin 19 we are we have our tax [1:34:43] **Matt Kline (City Administrator):** revenue which as I said it's already it's february set for this year and i haven't i have only heard that next year the preliminary assessment was a five percent increase the levy a five percent increase market value that's from the economy if you thought last year it was in the 11 of 12 percent range so if the increase of little bit downwards mostly needed construction slowing so that would've been last year's we are starting to close out so with that we do exercise caution on expenditures or not spend money we don't need to before we [1:35:32] **Matt Kline (City Administrator):** knew that we were able to get some Medicare funding we were being incredibly cautious know we were perhaps not I don't say we weren't getting you needed but we were you know do we really really really need to get that extra ream of paper and we know little little things in assets we're not wasting money now but it gives it takes a little more of the pressure off knowing that you know we have to go get masks so instead of making a decision over to God or hand sanitizer or should we wait well stretch it but now you know better we were never not been saved for not getting an sanitizer but we got the [1:36:24] **Matt Kline (City Administrator):** waste hauler our PD was released this this last month we did get four notices of intent must have been proposal the ones on the we had all three plaster dust waste management public services and sanitation and then tennis sanitation also submitted of interest and submitting those are due July 15 so in August and September the goal is to have the contract available on September but we'll discuss it in August we're going to big August meeting budget and the RFP for trash and everything else going on we may need to have especially [1:37:11] **Matt Kline (City Administrator):** for personal meetings we may need to have more than one game [1:37:25] **Matt Kline (City Administrator):** question me I can't turn off my video [Music] unfortunately for you the then the last thing time so a little bit about again bait ports allocation was the 293,000 which you know there's even in the city's Leslie for like wow that's a lot of money especially for a city our size and it's based strictly on population we don't have a I don't have a running tally I tell you what we've already spent in response to the virus but it's it adds up pretty quickly as well and there's it's through the rest of the [1:38:10] **Matt Kline (City Administrator):** years as well so there's still additional costs coming in that we may have not foreseen so it's we're still trying to be very conscious with it then but we would like to come up with some programs to help the community of the nonprofit's the charities and we're gonna reach out to the business community and see what they need what are they in need of like I said you can give them money for revenue shortfalls but if they're having difficulty complying you know we've already given some masks to some of the businesses but they just didn't have any things like that where we're trying to find the best use of that funds and anything we don't spend then will in November we'll go back to the county or go to the county and they have different programs you [1:38:57] **Matt Kline (City Administrator):** know they have the whole EDA or the CDA that they'll be able to you know they're more in tune with what businesses are on accounting need and then in December we'll go back to the state so I expect that the August meeting overall discussion of no programs next the as the mayor mentioned the Assistant City Administrator Sara Taylor... she was off for the holiday he she was nominated and was selected for the 2020 Minnesota women in government leadership award she's been a very dedicated employee to the city and she great asset to have [1:39:45] **Matt Kline (City Administrator):** I do appreciate all the work she's done especially in the qualifiers period she's been helping it's been different so she's been here over 16 years a longtime employee of the city she's Prague dad ever and I enjoy working with it's a great honor for her and do that also we do a great theme chief Eastman back in 2017 I was also a recipient of this someone from the league or from micellar Minnesota women in government association will be coming to the company to present the work they [1:40:32] **Matt Kline (City Administrator):** weren't able to come to this one and she wouldn't be here anyways but essentially it's like they're in person okay but they're under the same pressure so they may be challenged but then lastly see but it's July so the budget is starting and we'll be definitely working on that we will have a Thursday workshop and a but first better meeting Council in August so look for that or with the kind of new world we're living in you know some of our process that bends down this year not like fire the fire service has been actually less expensive than last week to be a Les Paul but [1:41:17] **Matt Kline (City Administrator):** depending on it's hard to estimate what it will be like next year I mean if that picks back up or if we want to do all that data what we need so any questions on any of that refuge all the polar contract states that you you want to begin the new contract January 2021 you know a year or so ago you didn't want to do the transition in the middle of winter because of the equipment that carbon is still looking for something before there's no way [1:42:05] **Matt Kline (City Administrator):** the yeah so that's the current contract as you know expired December 31st of this of this easier claim so that's the that's the reason for that date the hollers that I've spoke with both they think they said the contact is better for January January through December and every year they like that for the contract purposes but they did say that the equipment you know it's it's a more of a challenge but staff was was gonna have them just again first thing will happen will hopefully have enough time between that transition or we can make it seem as a possible recall one of the other reasons we were going to be moving our current contract that were under [1:42:53] **Matt Kline (City Administrator):** originally expired or ended on September 30th year of year so it was over first dart and that so it was originally going to be October Monday they had three for three months this last problem I don't know that we'll have I don't think that they because they do their budgeting on the counter year as well both them that said and so they they're in the same process of don't know by you know they'd like to know by September how forward latest so they can budget so then we [1:43:39] **Matt Kline (City Administrator):** they buy on foot manner five well I don't know that they deal to start that early and then we also have the the other question had was being the state network or a two billion dollar surplus custom being greater than the three billion dollar deficit you don't know how that's going to affect you I am not heard the only thing I've heard was out on a webinar with the governor and [1:44:30] **Matt Kline (City Administrator):** he's the governor he said he was committed to not touching the LGA I heard we have the city military the city of heard anything that velji was going to be reduced over the next year it had been renewed back 2012 I think or the last time it was drastically cut and it had such a there's no cities who are barely recovering from that but to the states and where do you find that one what one of the things that we have been you know working towards is being able to as far as the thing to go the CIP funding you know if there's CIP projects that we [1:45:16] **Matt Kline (City Administrator):** have to push off because we didn't get the LGA so we're trying to tie the safety funding to to the LPA without of course without getting all that money we were saving from the tax revenue so if we have to adjust make adjustments that way that's what we've been doing so we're not dependent on cuz I know this year we have an increase in the calculation of the state was all the back favorite and they were yeah the whole el día de you know some some groups wanted even more and they did increase it and just hopefully we don't see something like we did for our LGA [1:46:04] **Matt Kline (City Administrator):** was I don't anticipate from what I when I returned and again it nothing goes farmable an inverter that they don't they don't they're anything [1:46:36] **Councilmember:** I just want a little bit about Sara's award and just say how proud of the living a municipality with such amazing leaders appear to see three women on the council female chief and some of you seems like Sara and that's a huge two young girls it's nice to see such any [1:47:25] **Councilmember:** other I guess they do it love it I'm just curious you know when you rent out like the inspiration and stuff do we we don't set any order in the beach house any guidelines or restrictions [Music] under the same guidelines that the state would be under as far as groups people like how many people on campus so we discussed each one and obviously it's a little different it's not the same type of event that's there every time we we do we may recognize me give them the [1:48:11] **Matt Kline (City Administrator):** list of all the recommendations for the facility we clean it after each use and that takes a little longer preserve more cleaning that [1:48:31] **[Music]** [1:48:39] **Matt Kline (City Administrator):** but yeah I know that people have asked about the the external bathroom something and why we got for the body so there I'm sure it's been on social media and stuff like that but I don't as we've been to get is likely that bathrooms are not opening up this year so you can feel [1:49:26] **Matt Kline (City Administrator):** one way or the other or volatile but the city just doesn't want to provide another time doing essentially for you know transmitting that is he is just like the same service just so be it for us to be able to answer questions yeah yeah so the porta-potties I believe get serviced once a week the same as what they have in the past I know there's been issues I've heard issues of hand sanitizer but I can't have down there am other places to service too so it's not like they can be on call all the time they come over here so my my take would be use those as [1:50:12] **Matt Kline (City Administrator):** emergency only and that's what they are is therefore but we were just driving the dodgy football team all right there's precautions that you should be taking on your own you shouldn't be depending on the city and they do recommend people bring their own toilet paper as well as thorough roses would be as much of a shortage onto the paper towel but there's been I mean before any [1:51:16] **Michele Hanson (Mayor):** any other questions okay thank you so much thank you just wanted to make sure that everybody knew that farmers market just it's available just has moved up to Barker's so look forward to that on Monday afternoons into early evening the park equipment is is outstanding it's I think everybody's really enjoying it so thank you so much for getting that all done and then finally there's a there is a 20 mile speed limit in the middle of town now so just make sure you know not it's the grass is kind of tall in some of those places where men dad's working so just you know safety first make sure that you're slowing down and then finally there's just been so much [1:52:04] **Michele Hanson (Mayor):** going on in the last few months and if we can all just be a little kinder a little more patient more respectful and an appreciative of being healthy and being able to live in a wonderful country diversity comes in all forms opinions and races and everything but just we're very very lucky to be in the United States and we're lucky to be especially in Bayport and our businesses are adapting everyone's under stress so just please take a breath and be kind and with that I will stand for any other comments or questions for the public we [1:53:10] **Michele Hanson (Mayor):** we are now all moving into this century and we have known with iPads instead of physical packets which is cutting down on staff time it allows from our flexibility it's very timely it saves our police officers delivering packets to our homes of information and it's great so thank you to staff for making that happen for us as well for everything the environment everything's sure let's let's do that [1:53:55] **Michele Hanson (Mayor):** all right with that would someone like to make a motion to adjourn Thank You Michelle so second thank you John all in favor