This transcript features interactions between the Mayor, City Council members, and key city staff. I have identified the speakers based on the context of their specific departments (e.g., law enforcement training, public works repairs, engineering reports, and financial statements). [0:33] Jim Michalski (Mayor): ...justice for all. [0:44] Jim Michalski (Mayor): We'll do the consent agenda. Well, first, is there any additions to the agenda? Also, yes, reports from the— [1:38] Ellissa Owens (City Administrator): It's not a long video. [1:49] Ellissa Owens (City Administrator): Requests for certain items for services for the city for the contracted certain features yet. It's going to be um, okay, and then we have in the correspondence we have the minute from the A1 group. [2:19] Jim Michalski (Mayor): Any other additions? [2:34] Jim Michalski (Mayor): Carry concepts as young though. We have the December 9th regular city council meeting, the September 18th special emergency city council meeting, September 23rd special city council meeting, October 6th special city phones meeting, August 24th special water 10 a.m. festival water and light meeting, August 24th 10:50 a.m. because the water is lightning, August 31st special water and light meeting, September 1st 3 p.m. special water and light meeting, September 1st 4:30 p.m. best water life meeting and the September 14th successful water flight meeting. [3:23] Jim Michalski (Mayor): In the back you could have millions against the low bills. Yeah, mulching that accepts a minute, so. [3:38] Ryan McKeon (Finance Director): Financial reports, maybe it's all scalable. Uh, maybe financial statements in the election for a Crawford law statement. Any questions? [4:19] Ryan McKeon (Finance Director): Yeah, it looks like a lot, you know what else that is? It always cuts off the explanation, so it's all the internet bills plus two hours tech support. So, you know, I know it cuts it off, I don't know why. Any other questions on the financial statement? [4:55] Jim Michalski (Mayor): For items not listed on the agenda, please these comments for three minutes. [5:06] Jim Michalski (Mayor): I'd like to, uh, before we go down this, and I should have done this earlier, but we have a guest that's down in the new business. We'll move her up so she doesn't have to figure through all our meetings. Absolutely. So we will go—Pam is here from the A1 group. [5:38] Pam (A1 Group Guest): First of all, we want to—so A1 group wants to thank you for responding so well to getting the bus going and looks like that was awesome. Um, and that we had heard a lot of senior citizens have really requested it and now we're looking at um, possibly um, if you guys would come on board with us, we would like to make this room a little bit better handicap accessible. And so I did call a business in Duluth and I will give you the estimates if you want to pass them down. He came down and just looked over and um, I thought he said there's a little bit different technology they can do so it isn't as expensive as what one used to be. Do you need one more? Okay. Um, so if you look on there it looks, uh, to do all three doors which would be one of the front doors, whatever built, whatever you decide the library's door and the senior dining. And why A1 is interested in coming alongside, if you guys would look at the budgets and we would come alongside and help with the financial, is to make this, you know, the senior dining a little bit better accessible, you know, for people in wheelchairs or walkers or chains. Um, so if you want to look that over and just see what you think since you're looking at your budget for next year and like I said, you know, come alongside and pick up some of the cost. And then if somebody wanted to contact him because you guys, I mean there would be further contact and talking and stuff like that with this um, company. But um, that's all I have and if somebody could get back to me and what's you—whatever color you work with. Okay. Thank you. [7:45] Lou Ohly (Council Member): Any questions? When you say come alongside, what is A1's financial "to come alongside"—like half or? [7:56] Pam (A1 Group Guest): Um, somewhere along there, but you know what A1 is about. That we want to help the senior citizens in Moose Lake um, just make their living a little bit easier and finding areas that we can help. Um, so the the biggest thing for us is making this more—uh, even the library a little bit more accessible to handicapped people. So um, all—any age actually—but you know our biggest target is the senior citizens of the—of Moose Lake. Anything else? Any other questions? Okay. Thank you for your time and— [8:31] Jim Michalski (Mayor): Um, okay we'll go back to partner reports please. [9:01] Kelly Lake (Carlton County Sheriff): Almost last year or this last week we did the mandatory training for the department including defensive tactics, firearms training simulator, stop-sticking usage, and firearm qualifications with our handgun, shotguns, and rifles. We usually do two mandatory training dates a year which covers all of our mandates from the state to keep our licenses. In addition to that, we also do a one-hour block of training every month put on by the League of Minnesota Cities called patrol online training. It is POST credits, very reasonable training, and the officers can do it on their downtime when they're working so it's a pretty good deal for that. Officer Lingy is finishing up with his field training, uh, um, and should be done by the end of the month. And just finished with the background for Robert Parrott—heard a lot of really good things about him and he and I are both looking forward—forward to him coming to work. Gene, did you want me to talk about the joint powers agreement or is that later? [10:35] Jim Michalski (Mayor): You can if you want some farther than the listen. And I assume that we improve the resolution of 15-10-6 adding another officer. [11:08] Kelly Lake (Carlton County Sheriff): With the background I was able to ascertain his psychological and physical from the department that he left. I talked to the POST board and they said as long as it's within 18 months there shouldn't be an issue with it. So that probably saved us about 900 between the two. [11:34] Jim Michalski (Mayor): Any further discussion? All in favor? Opposed? Carried. So, thank you. [12:07] Jim Michalski (Mayor): Phil, please. [12:20] Jim Michalski (Mayor): Have you read that? [12:35] Phil Entner (City Superintendent): Uh, I tore part of it apart this morning because it's—it was all kinds of holes on the showers and everything. And what they had was like a OSB packing with a plastic front that they had around the stalls in the showers. And uh, once I took them off I had about a three-foot pile of mold that came out from the back and all the wood wasn't even there. What I did was I pretty much ripped it completely apart down to the black walls and what I've got to do to stabilize these block walls. They come out four feet and they're six feet tall and they're sticking a three-and-a-half-inch blocks. And what they are, they're not stabilized to the wall so I'll have to anchor them to the wall. And what you've got there is a pillar of that saturated overall work up and that'll be—it's fastened to the ceiling, it'll come down over the front of the wall to stabilize it so somebody should lean on it. You know, I mean it's not that rickety but you got to have some kind of stabilization. What I did was I had the representatives from, uh, Saint Germain's come down today. He just comes around, it's free, but he recommended the paint that they have, you know, because you got to put an epoxy on it because you can't have any water anyways it's gonna be able to drain on there, not pool, not go into the brick. And the epoxy is the only thing that'll seal that brick and pretty much everything else. Chad wants two and a quarter to do the labor and material in the welding and it's 50 plus a gallon for the paint which is cheaper than any place I can find and Moose Lake don't have it because I've got a degree for like, uh, floors, garage floors and basement floors and this will be an off-white, almost any blue color. It's got a long way because it shows everything—just talking about the, uh, mask or the old scholar recorded. Basically we're going to close the dome. [14:54] Phil Entner (City Superintendent): So this is the one up by the campground by the office, it's the oldest one there. I'm not even sure when it was built, Greg didn't know what it was either. And uh, it's almost mandatory to do it because you gotta have X amount of bathrooms correct? Smaller people in the campground and they've got to be within 400 feet. The bathhouse isn't close enough for the people up front. So there isn't much else here, I mean this stuff's mandatory as all the other option is to shut it down and build a new one. There was, I believe it was approved that I'm not sure, I didn't get to any of the other minutes, but uh, they had a 5,000 to 7,500 limit. But with this, this isn't exactly all of it because that did not include—I will get uh, I've got concrete in the tube belly you just use this top caulking gun and I'll need rollers, paint brushes because this stuff, you don't have it in within three hours paint shop, you gotta mix it. That's just like the epoxy glue, same thing in the paint seals all that. And I'm going to do it myself with the marked the flood. I don't know how long it will take because I haven't telling apart any other parts, so I don't know what's there. Surprisingly the floors can't be sealed, I put Thompson water sealer on that because there's no vapor barrier underneath the concrete so you can see that you can't put paint up, it just peels. So it's the wall and all around and I've got a section uh, about 250 square feet many sections and decides not all that, all the wood's got to be destroyed and taken out of there and then it will be stayed, sprayed and sterilized and that's about it. And this will come all the way but— [16:57] Kris Huso (Council Member): Is there a temperature range? [17:02] Phil Entner (City Superintendent): 50 degrees. Can be lower than 50 degrees when you put it on. [17:18] Jim Michalski (Mayor): Um, it looks like we—this was brought up back in June of 2014 and the parts of parkour just got this last night from the park manager. [17:58] Phil Entner (City Superintendent): The floor can't be—you can't really do it but they can't hit you on it because it's grandfathered. It is okay, there's no problem there. So this is more for information basically than the park board. The guy said he'll deliver it down to me, there's no charge for that, he comes to the area all the time and I told him if they're okay I'll have it here probably the other one that we have money in the business. [18:28] Jim Michalski (Mayor): Okay, thanks. Thank you. Okay, next we have Steve Aldrin with the technology committee update. Please state your name. [18:45] Steve Aldrin (Technology Committee Rep): Thank you. Um, in your packets there is um, a lot of papers on the technology meeting. I just want to have you look at page 58 though and at our technology meeting um, Bill Carlson had attended and he met with the Mayor and uh, with Anderson Reed from the school board. He's also on the technology committee and the school, uh, preliminarily gave approval to see cooperation with—with the city on a community-wide project which has been approved a long time ago, it just hasn't been implemented. So we're going to take steps again to try and implement that. So step one through seven is what was consented by the technology committee to move forward on. Channel 18 has already been designated as the education channel, channel 7 will stay public and informational, and so we'd like to purchase equipment for the school or for the school to use that all the churches have our own town that broadcast so that they can broadcast school board meetings and other events of their choosing and then also be able to do live broadcasts like the—like the churches do. We also would like to purchase an outdoor camera that we can put on a pole outside of the new school so that they can broadcast what's going on at the construction site, which we do have money in the technology budget for that for this year. And then we'd like to incorporate all of that technology eventually next year with the broadcasts and equipment that was brought to you earlier and get them all working in sync so that we can use that along with other areas which is on page 56 that we can do and do live broadcasts and and show before and after of Lakeshore Drive and the new substation, there's a station, QuickTrip, Subway et cetera. So that's just an update. Like I said, there is money in the budget for it um, with your approval we'd like to move on. That's we're going to be done this year out of this year's budget but I'm going to meet with Scott Anderson who's VIP director at the school and then Bill production as well just to make sure what equipment we do need and make sure that it all works with us. [21:36] Jim Michalski (Mayor): Am I listening? [21:40] Steve Aldrin (Technology Committee Rep): Yeah it's okay. Uh, right now I think we have about 10,000 in the technology budget right now. We still have another 72 to 75 with the last quarter that's coming in from PEG fees. So we don't know how much it's going to cost but it will be lower than that so—just the equipment that we need and how it's going to work. [22:08] Jim Michalski (Mayor): Yeah and they're—in their budget talks for the new school for what equipment they need so that's all we're going to need and make sure that before we buy broadcasting equipment it'll be—it'll work with what they're gonna use. [22:30] Steve Aldrin (Technology Committee Rep): So my question is was that money pegged or anything? No, this was the same proposal, it's a little different. Mine was for um, doing live broadcasts over the internet. This is just for channel seven but it'll work with the new equipment later for next year because they—they've tabled that or you guys tabled that—that equipment for 2016. [23:03] Jim Michalski (Mayor): Are you looking for an option or is it—are you saying that, uh— [23:10] Steve Aldrin (Technology Committee Rep): Well that's the—the technology committee would like to do that. They are consented to approving that. Um, we just want to—to bring that for your approval or consensus, uh, to go ahead and do that because it isn't any extra money that we're asking for, it's within the budget. So I'm thinking all we need to do with that. Okay, thank you very much. Thank you. [23:45] Jim Michalski (Mayor): For next year... um... [24:15] Ellissa Owens (City Administrator): And having not gone through the gardener's budget line before, I understand they want to increase 35 dollars a week with a dollar an hour raise. What are they at now? Hours a week... you know she doesn't actually have a set number of hours, she kind of works as needed. I would say I think she probably works around 30 hours every two weeks herself. Um, I would say we should just probably wait and put this with the budget and then we can ask her more. You know, excellent job. [25:00] Jim Michalski (Mayor): Previously discussed business podcast. We have nothing new and I think we're going to table that I have consensus. And so the capital committee— [25:19] City Engineer (SEH): The application has been reviewed and updated by Dan Bensey near Ronnie Mueller for the arena. Consider Nola Drive water extension. That's some information on that. Four hours—Saint Paul, Bemidji, Duluth—and the time, none of them have ever had a request for a variance sent to them by anyone. I know Nola Drive, they're not in state system. I did talk to Santa Back who would get an opportunity for homeowners because they had actually come up with a plan for them. But it was her impression that the homeowner on Nola Drive chose to come to the city to see if they'd be able to see to park up water. So she will be in the area on Saturday if people want to know what that—want the water, would like to meet with them or the city staff to talk to them. Give them a call and have them contact us. Santa Back, I do have her cell phone number 218-320-6145, and she'll have to come down Saturday and talk more options. [26:48] Lou Ohly (Council Member): Who is she with then? [26:50] City Engineer (SEH): She's with the Department of Health. Okay, she's a field officer. [26:54] Ellissa Owens (City Administrator): Okay, so you're saying that none of these wells are registered or—they're not in compliance, they're grandfathered in. They're not in compliance, but the information, as I stated before, that they were given a sheet from the residents on the Nola Drive seeing that there's variant there but there's a setbacks which is true. Uh, it can't be within 35 feet of the water table which is true. That the Department of Health also deals with the variances and no variances have ever been asked for by the homeowner or the Department of Health. When that takes place, you have to have a local well builder, which I understand that Claudio might have been there or Kent relatively might have been there. You would then ask that role earlier to get the permit with the Department of Health there and they come up with an action plan. There was my understanding an action plan that was set forth and given to them as an option. They chose to come to the city instead, therefore the ball can go back in their court and they can make that decision what they'd like to do. [28:15] Jim Michalski (Mayor): Another special meeting like hopefully we were at it but we decided we were waiting for this year. I was there. [28:27] Kris Huso (Council Member): I think just the consensus was to make them take care of it themselves try doing this and what we did with this training. But for this winter— [28:40] Walter Lower III (Council Member): It's going to bring that up is that we have 2.5 million dollars that we're spending right now on a big project and we have to watch, you know, taking over people's personal catastrophes with sitting down. To me it's a health issue. I'm sure they're all shallow wells and I mean they're not a good thing to happen especially when you have city water available. [29:24] Phil Entner (City Superintendent): You know, we tried to get a hook up to the Beaver to the Northwest and that was a no. Um, we explored a little bit—the Mayor had an idea of using the house on the very end of the public. They own that house but that's not operating well. We have to get it fixed and electricity put into it because there's no electrical service to that house now. And we—I went onto that with them and we even talked about how an extension cord could be run to their house from their existing home down to that home, power up the well and then pump water back. And the City—the Mayor talked about that the city would furnish the insulated hoses if they wanted to do that. And I would recommend to the city to spend a lot of money if we're going to do their project next spring and that's a permanent solution to every— [30:34] Jim Michalski (Mayor): And keeping in mind that we're only going to have one person hook up to it or they'll have to make decisions for the other people and I don't think we're going to have a very happy people. Well as we still have to figure out whether we're about to pray for one person. Um, Lakeshore Drive street project update. [31:08] City Engineer (SEH): I think the Mayor asked me to just give a brief update on—I think you've all driven by. Adam's got everything reclaimed and graded and compacted. The schedule is hard, drives said they're supposed to be in there on Friday, which would be great. So don't hold me to that, but that's what the contractor said was that they'd be in there on Friday. And then we'll have to you know, after that, then Adam would come back in and button up the shoulders and kind of dress it up. So the other issue on the agenda—if there's any questions on Lakeshore—so you would ask. Um, the other thing on Lakeshore was the Mayor asked me to get a price from Kaminsky to install a drain pipe from the Hovey property because we may put a rainwater garden in there in the future and it would be nice to have a pipe underneath Lakeshore now rather than dig it up in the future. The price came back at 3,670. He also kind of—Adam made a statement that that was if we told him while his backhoe was there that's what he would do it for. If—if we waited it might be a little higher than that if he has to bring it back. That's not what I asked him for. I asked him for a pipe, a price to put the pipe in because I knew I went, you know, this was as soon as we could come back to the full Council and ask for you know, 3,700 dollars. The Mayor asked me other options and I said if this was three or four years down the road we could always directional drill a pipe underneath the road. It doesn't have to be a big pipe, it's just an overflow pipe in case we—we put a rainwater garden in there we'd have positive drainage away from the rainwater garden if we need it. Um, so and I'm pretty sure we can get it done for less than 3,700 in the future. So I guess it's up to the council. I can check with Adam tomorrow and see if that price is still good. If—I think it's a little high considering it might be a few years before we use it. So I get my recommendation is we just not do it at this time. In the future we would, you know, we could directional drill a pipe under—underneath there just like the gas company does with their—with their lines. Two feet deep, we go underneath the road, we're done. [33:48] Walter Lower III (Council Member): So it's a real question—this is just the labor then can we provide a place to live? [34:02] City Engineer (SEH): This was for a Kaminsky to provide the pipe too, because it would have been four-inch pipe and my understanding the city doesn't own any four-inch pipe and anything. Well we talked six-inch but I think city's smallest pipe is eight or ten and that's getting pretty big um, for this purpose. And that was with a one-way hill cultural correct? That's that was just to put the pipe in and then in the future well the one we built—that duck bill we talked about—that's something the city would go out and buy and Spencer Phil would slide on. Um, and I—they're probably a couple hundred dollars. That part of it, this 3,670 did not include the duck bill check valve. [35:10] Jim Michalski (Mayor): I guess I would say let's wait and see where my—okay. Any other questions on Lakeshore Drive? Anything there today? We'll be on the opportunity business park punch list. There's no update on opportunity park punch list? [35:48] City Engineer (SEH): Nothing. Like we're kind of ready for winter out there now. Anything that's left to do will get done next spring, it's my understanding. I believe it, you know, we accepted the utility all the cleanup on those was done and anything else that we just need to wait till next spring. Yep. [36:10] Jim Michalski (Mayor): Okay, moving on to Moose Lake water treatment facility upgrade. The wastewater treatment facility update. [36:15] City Engineer (SEH): In your packet is a memo from Brian Golden that kind of outlines where we're at on the construction. I talked to Brian and he said he's—construction is going as expected, no big surprises. And if you have any questions I'll have to go back to Brian and ask him and get back to you. But yeah, I guess it was pretty confused with all the blasting then. I believe they are because all of the foundation work is done, so my understanding that's what that was for—to get down to where they needed to get for the bottom concrete. [37:28] City Engineer (SEH): In the packet is pay request number two for Maybe in the amount of 347,113.85 and just kind of—Brian points out that the work is 19% done which in conversation with him it appears they're on schedule. Rendering of medium building—for information, I think. Mayor, members of the Council, Brian asked me to make sure that everybody's on board with what this is going to be. It's that stone finish on there on the outside and then it's a green metal roof on the top. Dark green. You just wanted to make sure that the council that's what they were expecting or approving based on their wheels. [39:12] Jim Michalski (Mayor): Nice. And next we need to make the motion to increase the water rates in fact January 1st, 2016. We pretty much already said we were going through, but I don't think we made the official motion on that first maybe. Yeah, sorry. Common questions? All in favor? All we have to make— [40:13] Ellissa Owens (City Administrator): We don't have a resolution number because we don't need a resolution. [40:36] Jim Michalski (Mayor): 104. [40:51] Ellissa Owens (City Administrator): Questions we have normal state agencies and no, I believe you and Brian were going to take care of that. You're going to look at the—you're talking with Windermere as well in the mirror. [41:11] City Engineer (SEH): My understanding is that um, Brian and the Mayor have had discussions about how that—how this gets increased. And that's the state—the agreement that the city has with the state. Um, the state agrees to pay the same percent increase as what the residents' increase is, that's in the written agreement. It's just a matter of notifying them and then as of January 1st they would start paying that. So as far as actually calling them or writing them a letter, I don't think that that's happened yet unless somebody verbally has talked to him. [41:56] Ellissa Owens (City Administrator): We haven't written that letter but we did look into it and that's your agreement is if you raise the rates for your residents and your customers for sewer, the state is obligated per the agreement. So we can increase their rates the same percentage. I think Windermere is different though, I think we might have to physically write them a letter. We have to provide them that so many day notice and then they have so many days to come back to the city and ask for justification. And that's just the process. Yep. And that takes effect, we have to have it done by May 1st. I think it was Gene, we're okay yet, we missed the date from you know way last year to get an increase for—for January 1st. So now it's—we're on this new new calendar year so that we are working on that. [43:08] Jim Michalski (Mayor): Maybe we could just do it. We'll go on Park Place Drive. [43:34] City Engineer (SEH): Acting Mayor, members of the Council. In your packet was two resolutions. The first resolution required under Statute 429 is to declare the cost to be assessed and ordering the city clerk and myself to prepare the proposed assessment role. This is the legal formality that the council has to do if we want to have the assessment hearing this year and get the assessments on the role this year. Um, as I stated at a previous meeting, there's still warranty work to do on Park Place Drive, but the improvements are in, the improvements are being used, and I recommend we go ahead and get this on the books so we start collecting next year. The—the cost to be assessed, if we go back to the feasibility report, it was a lot less than a million ninety—95, 96, 147. That's the construction costs and indirect costs that I found the totals for the improvement. The actual assessment rule will follow what the Council approved in the feasibility report using the construction dollars and the actual indirect costs. This resolution—you can always reduce the amount you assess but you can never go higher than that. So when I—I put this together I put in the highest number I could. And then the amount will actually assess that the November meeting will be less than—that's like we were what I found on the report was like 38% of the cost. So we'd be looking at like 380,000 something in that range. But for tonight, if—if you choose to pass this resolution, Gene and I will continue on and put together the actual assessment role to bring back the Council based on what was in the feasibility report. [45:58] City Engineer (SEH): Yeah, we—we should and I didn't know what the Council wanted if they wanted to do 15 years or 20 years. That's the normal two time frames that we look at. If you ask my recommendation: utilities, I like to do—I usually recommend 20 years because they—they last pretty much forever. So if we allow the property owner to pay for 20 years. Streets, I—I don't like going over 15 years because if you know, if we do 20, that's about when they start wearing out again. And then—so usually on streets I recommend 15, on utilities I recommend 20. This project had both, so—I guess it's up to the Council. I probably say lean towards 20. [46:55] Lou Ohly (Council Member): How many properties are we talking about? [47:28] City Engineer (SEH): It looks like nine were being proposed to be assessed and that's once you—if you pass this resolution, then I have to recreate this assessment role with the real numbers in it from what was constructed. [48:14] City Engineer (SEH): Feasibility report—the largest proposed assessment was 49,500 to Red Fox Campground, but that—I believe that was with the estimated construction dollars and the actual numbers came in less than that. So it would be less than that, divide that by 20. And capitalize it would be 2,000 a year now. [48:53] Douglas Juntunen (Council Member): It makes more sense if you're 15. I'm not going to get your professional background, just saying that if we're talking about the world that's going to be done in 15 years then presented it Walmart here to assess me for another grow. We're talking about businesses that have a pretty good turnover with profit margins. It makes more sense to get done within 15 years. [49:33] City Engineer (SEH): That's fine. It's the Council's choice. Again the streets I normally like 15 years, utilities like never really 920 because they should last a hundred. The normal interest rate that you can bond at right now, what we're seeing is right around four percent. And maybe um, here again I think for this resolution tonight if we—if we set an interest rate of a certain amount, we can come down from it you know. And I believe there would—the city was going to be talking to Ehlers about total financial picture and Ehlers would be the one to ask what—what your going interest rate is. So for tonight, um, the period we could set at 15 years and if you change your mind you want to go to 20 that would be fine. And then the interest rate if you set an interest rate tonight of something higher than what you think it is, you can always come down when we actually do the assessment role. [50:52] City Engineer (SEH): Five? You know, if you think four is a going rate? Just going from my other cities it's been, you know, somewhere around three and a half to four is what they've been putting on here. But if—if—if we wanted five I—I would think that would be fine because it should be less than that. [51:20] Lou Ohly (Council Member): I guess what did we borrow the money at? I don't—I don't even know off the top of my head. [51:32] Ellissa Owens (City Administrator): And sometimes the County charges you a small fee for—for handling the collection of them. Does this have to be done with this mean right now? So we have the actual information in front of us rather than going to ourselves or we could just go high and then like you said you can come down. So I mean, well I know we've been bored eight percent. I'm sure if we borrowed it with that two probably the most—I can want nicking that they're quick and look too. I think we have a book on that. I—I honestly I don't know what what up. Yeah we'll come back and we'll come back. [52:19] City Engineer (SEH): The next resolution is maybe easier. Okay. Because it just sets the date and I was going to go ahead and set the date for the regular Council meeting in November. And then I talked to Gene, that falls on Veterans Day. So she said don't fill it in until we talk—talk at the meeting to see what date the Council would choose to move the Council meeting to. Why did the Council meeting you have a special one? Make sure—what's your number one? [53:53] Taylor Hansberry (Deputy Clerk): It has to be in the newspaper two weeks prior to the hearing and then um, Jean has a—has a notice that she has to mail each of the affected property owners and then Jean has an affidavit of publication that she has to put in a file that she sent it to the newspaper and then also that she mailed the mailings. [54:36] Jim Michalski (Mayor): Um... we have it on the fifth. Or is that too quick? [55:40] City Engineer (SEH): I don't think that that's too quick. [57:37] Jim Michalski (Mayor): We're looking at the—we're trying to figure out today to have this uh, assessment here in November. Yes, we're thinking here. [58:34] Ellissa Owens (City Administrator): I believe we do. Okay, it's two weeks and we can hold it two weeks after publication. Okay, so that should be fine, but I'm gonna confirm that. So it would be kind of like three weeks from tonight okay that we wouldn't have it. Should be alright. [59:27] Lou Ohly (Council Member): Percentages or what it say here in this first stage? Let's be maturity. I think I just had it right on the first page. [1:00:10] City Engineer (SEH): So... is and that's for such as ten years, fifteen to twenty five so first year. It doesn't just tell you or if it does I don't—it's got 80 some cases. I'll probably grab the wrong it pages. Like 1.89 or so. But I was thinking it was less than two. I thought usually normally they have it right at the top. That sounds about right. I think it was less than two that we were paying. [1:01:33] Jim Michalski (Mayor): What we've done, yeah. [1:02:04] Douglas Juntunen (Council Member): For the setting the period and interest, I think that's when that occurred in motion. I'll make a motion we need to—of 16 years and the interest rate was more than five percent. [1:02:20] Lou Ohly (Council Member): I'll second it. [1:02:25] Jim Michalski (Mayor): Discuss it? All in favor? Opposed? [1:02:38] City Engineer (SEH): On the second one we have some more questions on number three of the payment. To um, what what this says is that once some cities—once you set the assessments which would be done at the November 5th meeting—they would get adopted. Some cities charge the interest from that date, which in this case would should be November 5th, to the end of the year and that gets tacked on to the first payment next year. Some cities choose not to do that. They just say it will start your payments next year. Um, so that's kind of up to the Council what they want to do. We have cities that do it both ways. It's just that makes it easier for Gene and I when we put it together. Otherwise we have to put an asterisk that says so many days—so it would be um, 25 days of November and 31 days of December get packed onto your first payment and the residents or the property owners never really understand what I—what word do you want? It'll take a year for them to get assessed for it and actually— [1:04:18] Ellissa Owens (City Administrator): I thought once—once we certify it to the county that it goes on their role for next year. But maybe it is—it could be maybe it is a year behind. I don't know, I always know that I try to get it. It won't be a total spring though. Yeah, until still—they're still going to be paying interest from the first of the year right? [1:04:54] Lou Ohly (Council Member): Um, so um, I still hope that we accept resolution 15-10-0-4 with the editions of the hearing of the um, at 6:30 p.m. November 5th, 2015 at the Council chambers and alternative date would be 6:30 November 12th here in the Council chambers and that it will be the first of the year. [1:06:02] Jim Michalski (Mayor): Butterfly garden plan for information. [1:06:14] Ellissa Owens (City Administrator): And after the reimbursement a past HRA audit discussed at a prior meeting also and do you have any new information? No, I just—I just basically said what we already said last time. That our auditors said, you know, we've only charging 500 less, which I don't think that's right, but whatever. I think they would be thrilled if totally they got ten thousand dollars you know, including what we already paid. It was less than what we thought it was 20-23 and I think they thought it was like 33 or something. So it was last, I guess I think we can discuss another maybe—forget another meeting. I think they'll be happy as long as your bill has been paid. [1:07:25] City Engineer (SEH): I shouldn't say a lot, but we're getting good comments back from the business owners. And because of that, Roberta Dwyer, the project manager for MnDOT, canceled today's meeting which was supposed to be the final stakeholders meeting and I think—I believe she's convinced we're not ready for that. We're still getting—we got comments today. So um, and we're forwarding those comments to her along with some comments that I had from people we haven't heard from yet. And I—I believe the Mayor wanted to make sure we give the businesses as much time as—as we can. Take him forever but you know, we need to get that input. So I think the—the project is still going but it's going in a better direction than it was a few weeks ago when—when we left that informational meeting here. I was a little concerned. So that just—that was my only update on that that we have not set that next stakeholders meeting. Sometime in November, so maybe we can have it November 5th then, do—do a couple of meetings in one day. That would work out well. So that was all I had on that and that's the Council and asked questions on the highway 203 record. [1:08:52] Jim Michalski (Mayor): Okay, moving on to new business the water supply plan. [1:08:56] City Engineer (SEH): That's all for you I think it is. In your packet you should have a memo from Brian Golden. Um, the city is required to do this water supply plan. One of the things that Brian talked to me about and I was a little concerned with is if we go down to unaccounted-for water. And if the—we meter the water that comes out of the wells, we know how many gallons the wells say they pump, and then we meter the water that goes into the customers except for a few. And then you subtract one from the other and you divide that difference by what you say you pump. And you know, we're up at 33% and that's with Spencer estimating some of those unmetered accounts or unmetered users. We're at 33% and we—we should be down around ten. And Brian listed a couple of causes or a couple of things that—that they're working on to try and find out what that, you know, what that can be. Um, Taylors Falls had a real similar problem a few years ago and it was their meter at—at their two wells. It just was turtle meters, they start to clog up and they run really fast so we weren't pumping as much water as we thought we were, but we couldn't prove that to the state without replacing those meters. Once we did that we actually got under 10%. So that—that's the first thing that they're looking at. He called it "calibrating the existing flow meter" at the well house. We do that and then we'll see where we're at. The other things: conduct that leak detection survey. That's something that can be done too. If—if we find out we are pumping as much water as we think then there's the leak. Then—then we're losing water somewhere and that we need to find. So where this would hurt us if we came back and wanted to drill a new well—the state would—would say "you find your unaccounted-for water first." And we should, that's just the right thing to do. And it may—it may be nothing, it could just be bad meter or you know, meters that aren't reading right. The other part of this was the state's requiring us to change from our existing water rates which give a discount when you go over 9,000 gallons. That was a very common practice for cities for years for industrial—you know, what we were looking for was to help industrial users to offset the cost of their water. Well the state has come back and said "this isn't something we—we want everybody to conserve water." So now what Brian was recommending is we just get rid of the discount. So the rates to the average homeowner won't change a bit as far as the rate per thousand gallons if you look at that chart. It's just somebody that already uses over 9,000 gallons won't receive the discount anymore, they'll pay it at 6.56 and this would be acceptable to the state as far as a rate. [1:12:45] Lou Ohly (Council Member): Do we need to take action on the news at this present time? [1:12:51] Jim Michalski (Mayor): I think it's just educational and that um, once he gets further along with his—with the study and when we can come back with the unoccult reasons for the unemployment for water, this is what we'd be asking the Council to consider is those rates you know. I think it's—it's acceptable to do that. Do we have a time frame on the checkmate calibration of existence? [1:13:20] City Engineer (SEH): I don't think there's a mandated time frame here. Again my understanding is um, you have to do this plan and you have to you know, part of the plan would be to implement this new conservation rate which—and you're implementing just a flap um, just you know, you take away that discount. Timewise, no. Not unless we needed to drill a new well—that's when they would—would hit us with "you can't drill a new well till you have this in place." I don't know what the time frame is to have the complete plan in place in the worst case if—if we actually are pumping as much as we think we are for you know well 33 percent and then seven percent spent stinky. You know, we have to find it. Um, but I'm—I'm kind of saying tonight don't panic if—if we check out the meters, calibrate the meters. And then I'll come back and say we need to implement the next steps on that. [1:14:50] Jim Michalski (Mayor): That's what I'm wondering—is when are you going to calibrate? [1:14:55] City Engineer (SEH): I don't know. I—I would say sooner than later. That's not that hard of a thing to do so Brian didn't tell me that but I can find out and let you know. [1:15:22] Phil Entner (City Superintendent): If you're going back through the DNR water reports for the last—I don't know how many years—quite a few years. Quite exciting. And I don't think the city—you were supposed to have done this 10 years ago. I don't think it was ever done then. So and that was found out somehow and now—now we're coming back around. Everybody has to do one every 10 years. So you know, a little better because Trevor's home water main breaks, running our water in our winter, which is a tremendous amount. [1:16:03] City Engineer (SEH): So we did talk about that too during this meeting. If we're running water to a metered house, you know, to keep them from freezing, that's—it's metered. I don't believe you bill for it—the excess water to keep them from freezing—but it's still metered and expense can report it that way that it was water used to prevent freezing. That's not unaccounted water, that's accounted water, we just don't bill for it. It breaks—the breaks—they're supposed to estimate those too, and I'm not real sure how you do that real accurately. But they're supposed to estimate you know, approximately what that break was. Some of—some of the operators are really nitpicky about selling ever—absolutely every gallon that they think they lost. What they used to, uh, flood the ice rinks—they estimate that. What they use to fight fires—they talk to the fire department and try and get how much water did you use there? You know, some of these operators try and get this unaccounted-for water down you know, three or four percent. That's how nitpicky they get. I know I would stop it you know, you get below 10% there's other things you could—could do. But 33% or worst case 40%, we got to find out what's going you know, and they are Brian and Spencer are trying to figure it out. [1:17:35] Jim Michalski (Mayor): Another question? Is the DC police agreement for the hockey association and the school district? [1:18:39] Ellissa Owens (City Administrator): What changes did we... just reach the date instead of getting them specific, you know, 12 weekends. We just stayed in the time period from October 12th or whatever it is through the like triplet school we will last 8:30 Monday. And the hockey association is also that way up to a five years. [1:19:54] Jim Michalski (Mayor): Uh... I think we said we were going still do that but it didn't mean— [1:20:05] Kris Huso (Council Member): Did we um, resolve the issue on uh, find leaks for monster or is that just remaining on where it was? [1:20:31] Phil Entner (City Superintendent): Actually today. So we have to check it yes. We didn't pay it, there's also words that wasn't done by them last year like I don't have to do I believe in the crew but not all um, do is that voting mail surveys when we have time. [1:20:55] Lou Ohly (Council Member): Final question I have is have you done a cost analysis of what we're spending a year? Because I know we're not making money. [1:21:11] Ellissa Owens (City Administrator): And the only the other thing we did is we made them do a walkthrough prior to the season and both these with both of them so any damages that they know what they do they have to pay for because you have to walk through at the beginning. Still have the um, boys locker rooms and repairs associated. [1:22:03] Jim Michalski (Mayor): Oh, basically signs off on that. Thank you um, Moose Lake chamber request tabled. Uh, cigarette license and 3-2 gear sail license. We have the applications. Next we have a— [1:23:22] Kelly Lake (Carlton County Sheriff): Right. The joint powers agreement with the Bureau of Criminal Apprehension. This is a—an agreement we have in place right now but it is going to be expiring so it's just renewing the agreement pretty much. This is a agreement allowing us access to information in the state system—the Ninjas and the NCIC um, and core records. So it's pretty pretty standard questions. [1:24:00] Jim Michalski (Mayor): So moves up the resolution. Any further questions? You're not my favorite all right. [1:24:28] Taylor Hansberry (Deputy Clerk): Um, basically we hire a timeline for the city administrator. I remember what it was. The applications will be accepted until November 6th and they will screen this plan on interviewing on December 5th. I did have a question I wanted to answer, I didn't know you had talked about maybe just putting it in the paper for one week in the Sunday paper and I did check on the price and they want 604 dollars to do do that plus an online type thing for their paper. And if you just do the one Sunday it means 280 bucks. So what do you want to do? Do you want to send the 600? I've already put it on the League website um, we've gotten the evergreen that started that. I'm checking with the coalition of cities, they don't have anything. I don't think it is on both of our websites the old and easy ones just in case people can't— [1:25:52] Jim Michalski (Mayor): At one time. November meeting date—I think we've already done that well. Um, set up a budget meeting maybe. [1:26:29] Ellissa Owens (City Administrator): When did you run a new bus meeting? Well I haven't even had a chance to look at it honestly, so I'm thinking at least two weeks down the road for me for a chance to work on it. Do you just want to have some first above the meeting after the assessment? [1:27:00] Jim Michalski (Mayor): Okay, what time was that assessment hearing gonna be? 6:30. So after that. Okay, and then we have to have a meeting with the school district. They want to have a meeting with us, the Engineer has to be here and they'll have to figure out the dates of how it's going when they look tonight. [1:28:07] Steve Aldrin (Fire District Board Chair): What legally we can do for salary for the uh, of the colonies and the last time it was addressed was in 2007. And uh boy this is the regular meeting—well it's 250 for the president and then 150 each the other two members and then special meetings for 50 per meeting. And then salary for commissioner who's negotiating with 100 a day. And what—what we were asking of the city was that we could have a community member and they would get say that fifty dollars for see negotiating. Trying to cut down some of these special meetings what we're looking at and uh, by doing that just when all of us do you just have one person do some of these things and uh looking at where you see we have a lot of special meetings where we can maybe cut them down and save money here. It doesn't matter if it's obviously just asking me you know just keep on going where we are whatever your wishes are so. [1:30:16] Walter Lower III (Council Member): As far as services for the city—audits would be fun so we found that I think you gave that information working quite a bit less review our attorney's fees so at least we have an update on our attorneys and our engineer fees and garbage etc and whatever we're using for the major tickets. I'm not saying that we should change any of these especially like our engineers that are working. That would be nice to know what they're going away with right and give other people that they so choose to put in a building if we want to do that the first of the year or the physical calendar you know we usually do. We put it out like the newspaper when we had to—we used to have that in the newspaper I think the attorney—and then we're down to one newspaper so you know that's—that's kind of so those things. [1:31:10] Ellissa Owens (City Administrator): But the problem is like with the engineers when they have ongoing jobs and also like the auditor—it takes an extra week maybe of them being here just for them to learn the whole system again. You know, and—and you know I think we should look at other ones too just to get a fair price, but just remember that when you do switch it's extra work for me. But whatever. But it's a good idea to check on prices and that should probably be done and really anyways it should—it should probably be done before January. Yeah, so you have to put it off but I mean if we're just putting it in the local paper I don't know how many people are going actually see it you know, the engineering firms and uh— [1:32:05] Jim Michalski (Mayor): Sure we'll read it, it gets wrong. You could also put it on our web page. [1:32:21] Ellissa Owens (City Administrator): I'll try anything else on this um, report for correspondence. It's a thank you from the cancer society and we have four minutes from— [1:32:48] Jim Michalski (Mayor): The next regular city council meeting will be November 12th 6:30 right here. Truthful taxation meeting December 9th uh here. Pavilion dedication from half Mildred will be 6 p.m. on November 11th new pavilion. That's my father. Power Light Commission regular meeting Wednesday October 21st and 4 p.m. in the conference room. The housing redevelopment meeting Monday November 9th 11 a.m. Hillside Manor office. Fire district Tuesday December or November 10th 6:30 Fire Hall. Park Board Monday November session 6:30 year libraries Tuesday October 15th 4:30 in the process room and Technology Committee Thursday November 5th 10 a.m. in the city conference spring come here yes next wednesday at three o'clock before this before energy. 3 p.m. on Wednesday October 20th going like it's going to be here. Three o'clock. [1:35:01] Jim Michalski (Mayor): Oh it looks pretty bad. [1:38:56] [End of Transcript]