mic right here. >> Good afternoon. Welcome to the 2:30 p.m. public works committee meeting. First init agenda item. I call this meeting to order. Agenda item number two. Resolution authorizing payment of $100,000 to Neil Barryman, plaintiff and Richard Richardson Richardson Berdo, Attorneys at Law from the syncing fund as a payment of a judgment and attorney fee in case of CJ 2024 3728 Neil Barryman as next append to Andrew Barryman versus the city of Tulsa. This carries the emergency clause. >> Good afternoon now. Good afternoon, councilors. I'm Chad Becker from uh the Treasury Division here to provide you some assurance that there is a sufficient cash balance in the scing fund to pay this judgment ahead of the levy placement on the tax roles. Judgments been approved by the court and the mayor and with your approval finance will issue payment to the claimants and file the necessary paperwork with county to levy repayment to the sink fund over three years. uh current balance in the syncing fund is 54.6 million. So we are adequately positioned to pay this judgment ahead of the levy and we have uh city legal here to discuss the case. Nick Williams, I'm one of the attorneys on the case. This case arose from a fatal vehicle accident on June 5th, 2023. The accident arose in the course of a TPD officer's pursuit of the vehicle. Um, the case was brought by the estate of the passenger in a vehicle that was involved in the accident and we've reached a settlement as Chad said, of $100,000 with the family of the deceased. So, and I'm happy to answer any questions there may be on the case. >> Questions or comments? >> Council Gilbert. Um, what area was this accident? The accident took place just north of I believe 68th Memorial. Pretty busy shopping area. >> Yeah. Thank you. >> Any other questions? >> All right. Thank you. >> Thank you. Thank you. >> Agenda item number three. Resolution declaring the intent to consider approval of one or more project plans and creation of tax increment districts under the local development act directing preparation of project plans when appropriate. Appointing a review committee. Directing the review committee to make findings as to eligibility and financial impact, if any, on taxing jurisdictions and business activities within the districts, directing the revenue committee, excuse me, the review committee to make a recommendation with respect to any proposed project. >> Hi, my name is Audrey Blank. I'm one of the assistant city attorneys and um partner. This this resolution is regarding the be starting off the process to um work on another project plan and with a few tips districts in it. The interesting thing with this one particularly is that it's in Osage County which will be the first uh district like this that the city has uh worked on and so because of that we need we need to appoint a a different review committee because the taxing entities are different. There's uh we have O County, O County uh health department and then um TPS and the um Tulsa technology center are the taxing entities. So that's what this res resolution is about. >> So who will chair it? >> Yeah, it would be general. It provides would be chaired by the uh counselor from that district. So this is >> still the city council. >> Still the city council. It's it's it's also city limits. It's located >> but in Osage County >> but in Osage County. Um it's located the the area is located um east of the LL Tisdale Parkway and west of the Oage Tulsa County boundary uh north of Semino Street and south and south of West Apache Street. >> Which project? Which project does this reference? >> It it's a new one. >> Yeah. What project? project. >> It's a name. >> Oh, >> okay. The name that it's been given is um the peak at the park. At the parkway. >> Peak at the parkway. >> Yeah. >> Is that P E K? >> Okay. >> Yeah. >> Just want to make sure. [laughter] >> Is that Is it Is that your final question? [laughter] >> I just wanted to ask what I thought was an obvious question. What is this reference? What project is this reference to? >> Any of the questions is just >> I'm on an emotional roller coaster. >> Any other questions or comments? >> Thank you. >> Sorry, we're laughing with you, not at you. >> I'm laughing at Chris. >> Well, [laughter] you know, we always laugh at. Yeah, that's definitely a >> All right. Agenda item number four, rightway occupancy permit between the city of Tulsa and East Ritter Communication Holdings LLC issued for the use and occupancy of the city's rights of way to allow for the purpose of placing, owning, operating, or managing facilities therein. >> Howdy. >> Howdy. Good afternoon. My name is Chris Mashford. I'm with the public works department. Pursuant to the rights uh of way management ordinance title 11 chapter 12 the above limited liability company is applying for a permit to occupy the public rights of way for the purpose of placing owning operating and managing facilities therein. By approving this permit the city is authorizing the lawful use of the public rights of way subject to all applicable ordinances. This application has been reviewed and accepted by all applicable departments. Please review the application if it meets with your approval. We would request that you would approve the permit by executing the document. >> Who was a Ritter? >> Um they are here uh to answer any questions that you may have. >> Can I ask a quick question? >> Okay. So that is a good question. or that is this a DBA or is this um >> someone part of a nationally known chain because right now we have an issue >> um that most folks are aware of with is this a new provider doing new installation or is this an upgrade to facilities pre-existing >> if you all have anyone who wants to come up and you can >> and then also making sure >> that if this is a new install we have met that we've had issues with and I want to make sure we don't go through the same processes that we've gone through with MetroNet and AT&T >> when we're asked letting a new provider come in and do installation in the city because we've had some serious problems. >> What did the name Did you say Metro? What? I can >> metronet fiber. >> All right, introduce yourselves and tell us what do you do. >> Uh so Victor Espazito, really appreciate y'all having us here. Uh it's Katie Hall to my right and a large contingent of us behind us who will answer any questions you have. Uh so Ritter Communications just briefly has been around since like 1906. Uh we started out in Mark Tree, Arkansas and since then we've grown to all of the surrounding states serving of Arkansas serving them all. Uh we launched fiber to the business followed by fiber to the home in around 2021. Uh so we provide uh fiber services uh internet, voice, video uh mostly to midsize uh small size cities uh depending on on the market. We um [clears throat] uh have started our expansion into uh Oklahoma and that expansion started with this build. So it was a build from Fort Smith uh basically over here into Tulsa where we can start by providing some wholesale and business services into the community along that route. Um I know there was some question around the the metronet comment you made and um one of the reasons uh Katie's here uh she's our director of comms and audit um is [clears throat] we love that question because one of the things we [snorts] pride ourselves on is uh the work we do in the communities. So we uh make a very big effort of going into the community, notifying the residents of what's happening, partnering with the cities, partnering with the businesses so that they understand where we're going to be constructing when [snorts] the construction process. Uh we use door tags, cards, social media. Uh we have a whole complaint department so that if anything happens, folks can call us directly. We'll let them know that we'll repair that to the state it was in before we got there within days, not weeks or months. we don't leave holes open all over the city and Katie's entire department is focused just on that. I don't know if you want to >> Yeah, I'll elaborate just a little bit to overkill question two. Um things that he touched on, we are really really proactive with our communication. So as we're going into this field, the areas that we're going to cover primarily in the business corridor. Um but if and when we do touch the residential areas, we have a resident letter that goes out. I have copies of all of these if you guys want to see them, but we have resident letters that go out to let the community know who we are, what we're doing, what they can expect from us. And the most important piece for my team is there's a hotline number on there. It rings to either Jonesboro or Millington, Tennessee. Um, real people that are experiencing probably the same weather that you guys are experiencing are going to take those calls, put those complaints into, let's call them concerns, into our ticketing system that comes directly to my team. Um, we give the residents or business owners a call within 24 hours and then like Victor said, we have day resolution timelines on that. Um, we also follow that up with a construction postcard. We have door tags. So, anywhere that we are working in the area that there may be a residential um, presence, we're going to door tag those areas, flood with that same number. There's also a QR code that they can scan that has a video of what the construction process looks like. um also kind of links back to our website because like you said people here don't necessarily know who Ritter Communications is. Our website does a great job of explaining that. >> Okay. So you all lay the fiber infrastructure that other utilities come in and use. >> Yeah. At the end of the day um we will uh provide service to other businesses, wholesale providers or or residents depending on the build. >> But we manage the network. It's our fabric. We manage our own network. >> Yeah. So, we we have um we're something we're very proud of. We've got uh best-in-class uh services u noted by a lot of customer satisfaction scores that we do across our market footprint and uh we'll be bringing you know another gigabit option for your residents, more business uh options in the city um and more business in the city. >> What other questions can we help with council? Um, so [clears throat] will there be a team that's local to assist should that be necessary? >> Great question. >> So, um, [snorts] we have, uh, we've got a ton of local folks. In fact, uh, one of the gentlemen sitting behind me, Peter Majeski, uh, is I believe Oklahoma >> and, uh, Peter manages this area specifically, and the gentleman to his left is Rich Busby, who's specifically over this project, making sure it goes the way we intended. And they're both managing our main contractor, uh, who's doing most of the work in the dirt for us. >> He's the main contractor, >> ADB. >> That's what it says in the backup. >> I read that. >> It's okay. Um also I wanted to ask what will what will the initial cost be if there's any kind of comparison that citizens residents can >> for the service. >> So so initially um our bill is going to be focused on on business services and those are typically on on individual contracts. However uh on our website um we have pretty much standard rate pricing across the board when we do get to residential. And one of the things we love about our product is what you see is what you pay. Uh it's whole home Wi-Fi, so there's nothing else to do after we show up. And it ranges from $60 for 350 meg up to like 120 for 5 gig. >> And with that, when he says what you see is what you get. That's all included. Taxes and fees are already built in that. There's no install cost for the residents. All of that is baked into that price. So it is flat standard rate pricing. We also don't have any contracts that come with that. So when you sign up with us, we don't require contracts for any of our residential customers. Um we built our platform like Victor mentioned in 2021 on what other providers did wrong. We ask customers, what would you like to see out of your fiber provider? And we built a brand based on that. >> So how often do you actually increase the cost? >> Since we've launched, we haven't >> at all. No, ma'am. So if somebody were to access the service tomorrow, they could count on a good six months of not having any kind of notification >> since 2021. So okay, >> that's decent. Council >> are you done? >> I am. [laughter] >> So just to put some clarity behind what I what I've said earlier. So you've got Metronet Fiber who's come back behind AT&T. So now you're a third bite at this apple for citizens who potentially could see impacts to property, even rights of way, right? Um and some of these holes that are being dug, there's mud being left open. Uh there's not restoration back to um what was previous. Um and so I want to understand right when you if you have to go on people's property what is your policy about if I put a hole here in the right away right which you have legal access to if I have to encroach in somebody's yard. Tell me what the process is for that. >> I'll take that. Um so in the rightway like I said we have those proactive door tags. So before we ever dig a hole, they have the door tags. I don't want them to ever have to call me. If the coal has made it to me, it has been open too long. The instance has gone too far. Our contractors know that. So we try to avoid that at all costs. But if that is the process, if we dig a hole, there will never be an unattended hole. Um if it is open for more than the time that they're working there, it is fenced off with snow fencing and cones. Um but we don't leave those open over a week. That's just part of the installation process. You dig a hole, you fill a hole kind of thing. um if we are in [snorts] outside of the ride ofway on residential property um and there's a disruption there. So say there's ruts from a board machine or you know whatever equipment they have we have a right by you pledge and what that means is what we do is going to be right by the resident when we're done. So if there is a disruption we take care of it. My team really really works hard on that. Um, we currently on any given day, I would say on a weekly basis in an eight state footprint of construction, we get roughly 20 calls into our hotline. Um, at any given time, we may have four outstanding. So, that's just something we work really hard to be proactive on any disruptions that do take place because we know construction's messy. Like you mentioned, there's going to be mud, there's going to be dirt, there will be holes, there'll be, you know, grass disruption. All of those things um are what we do every day. We know that, but we also know that those people that we are causing disruption to are not our customers yet. It does us no good to put fiber in the ground if we can no longer if we can't win those residents over as customers. >> That's probably the >> So, when you're returning things back to normal, right? Um I and and why I'm hyperfocused is because I've really gotten some hard complaints and of course we've had to pass them on to our public works department who has to oversee all this stuff and make sure we're doing the right thing as a city. So we're outside the growing season, right? So in contrast, AT&T made their upgrade during the grow season, right? And so um you kind of can see where uh you have rains and uh sod has been replaced where sod has been removed and we're outside the growing season. Uh grasses are going dormant now. Uh and where you turn over rock which is below the surface, right? That is now at the top. >> Absolutely. [cough] And so when you're putting these things back to normal, um, are you putting are you making sure that you're not leaving the rocks on top because those become in the next mowing season, right? I want to make sure that we're doing the right things when we're going through and we're installing things and we're being as >> uh as less inconvenient, especially since we're coming now the third because that's what this really is to the citizens. if you do potentially come through and even in Tulsa period, it's going to be the third iteration where people have seen this and they're like, "Oh my god, another hole being dug, >> right?" And we this now >> we're not foreign to that at all. You know, we would love to say that we're the first provider in every time. That's never the case. Um, but we really take pride in that where you mentioned sod, what sod we removed is the sod that we will replace. So, if they have zoya, they get zya back. If it is uh dormant season and the resident doesn't want dormant sod put out, they have our hotline number in the spring. We will come back and replace that sod with green sod if that's what's needed. Um that's something we really take pride in. I have another Katie that works on my team and she will keep she keeps it running base and so if we have something like that um there's also places where say we have filled in beside our hand holes and it may wash out and there becomes a sinkhole. That's something that we keep track of on the back end. If those calls come back in and it becomes a repeat offense, that's something that we send a contractor out on site day of to restore. Um, when they're working in the area, let's be reasonable, if we've moved them out of the area, it may take more than a day to fill that, but coned off before that. >> And so, really, what I'm trying to do is prevention control here for you. Absolutely. And not on just my part, but also yours as well. And so I just want to make sure as you're going through this process as a new install and a new provider um that you're cognizant of some of the concerns that we've already seen with some of these subcontractors and that you legitimately have oversight and planning right so that it's quite frankly that Metro and I'm sorry to say this publicly but it just feels like an amateur operation of the subcontractors um pool noodles what looks like pool noodles sticking out of the middle of people's yards. I mean, >> to commitment was that this was only supposed to be sitting there for 48 hours. >> So, are you saying potentially this could be there a week >> where the conduit is sticking out? >> Yes. >> Um, that's not part of the typical build. No. >> So, would you say if you had to dig a hole [cough] and put your conduit there, right, your protective sleeve for your fiber? Are you saying at most? How long should I see that hole there? >> Peter, do you want me? >> Before restoration back to normal. >> We're we're typically 3 or 4 days. >> Okay, that's perfect. >> Construction, >> especially with this being in the business corridor primarily until we get into the residential aspect. That's what you can expect. >> And I think that's I think that's fair as long as there's level setting and expectation that hey, [clears throat] this isn't going to sit here a week. we're gonna have a heavy rain and then we've got a wash out. And so that's why I said I want to be very >> I want you to understand some of the concerns that I have. >> I appreciate that. >> Yeah, I would just echo two things that Katie said. Um one being, you know, at the end of the day, we're we're not just looking to put fiber in the ground. We want to service customers. So if we make everybody upset along the way, we won't have any customers. >> Exactly. Right. And and the second thing I would say that you probably won't get out of metronet or anyone else is um we've built in over 150 markets. Um I would uh reference almost every mayor in any one of those to talk about the builds we've done. Um which you probably won't get out of others, but uh typically when we go back and visit, we hear the complaints about the next guy who came in and why they didn't do it the way we did it. So it's uh your your sentiment is spot on and we we hear that loud and clear. take that very seriously. >> Well, thank you. I appreciate that. >> Erin, did you have anything to add? >> I just want to add one thing because had a chance to meet with the Ritter team back in July and so we did some pre-ressearch uh on the company before we met with them and was impressed by what we heard from other people about what Ritter does. So, was very excited to see they were coming to Tulsa and uh looking forward to working with them when they're here. there. But >> so along with what um councelor Bengal was talking about with the the holes and the divots in the yards and stuff like that from the different machinery. Um clean up um the tubing to protect the >> the conduit. >> Yes. Condulant. Yes. if you would please just make sure that that is cleaned up along with the spools that it comes on instead of leaving it in people's yards for >> they don't typically like yard decor that they didn't ask for. We've learned that. >> Um and we take that really seriously. A part that I didn't cover. One of the other side of my team does audit. So infrastructure audit. We will have a guy on the ground that can see all of the construction that's going on as it's going on. They pick up on things like that that the contractor may have moved on to the next field. They didn't mean to leave it. That's what my team's there for to go back and see that that's there and we make sure that gets taken care of. We also will make sure all of you have our contacts as well. So if y'all see anything like that during the build, we know that's not your day job, but this is your city and we know you take pride in it. We'll do everything we can to help facilitate that. >> Thank you. >> Any other question? >> Even Christmas lights don't help with that service, >> right? Totally understand. >> Yeah. So, um, probably want to update that. It said it insurance expires on November. >> It It does. Uh, is that the November one or the >> We submitted an updated one. >> Okay. And the in the supporting backup documents. Yeah. I'm like, "Oh my gosh." >> Thank you for that. >> Expired November 1st. Um, I also have a question about local contractors. Will you be utilizing local contractors or are you looking to bring people in? >> That is a common practice with our general contractors. They will sub out contractors from the local area. >> So, we have one general that works directly for Ritter. They will sub to their locals in the area. >> Okay. Do they utilize union contract services? >> Um, that I cannot answer. I'm not positive about that, but I'm sure that they utilize all aspects of So, >> and yeah, that would be great. I'd like to know that. I think it'd be good >> for the employees that we have here as well as the quality work that unions can provide. >> Absolutely. We appreciate any feedback like that. Being relatively new to the area, we always say we're not new to the game, but we're new to the area. You know your area better than we do, and we'll take any feedback we can get. >> Thank you. >> All right. Any other questions or comments? >> Thank you. Thank you. Yeah. Thank you both. Thank you for having me. Thanks for coming to Tulsa. >> Agenda item number five, license agreement between the city of Tulsa and Coxcom LLC for property related in the vicinity of 24807 South Wales Ranch Road in Claremore, Oklahoma 74019 for the installation of 2 in HDP poly pipe with fiber optic cable Rogers County. Is this related to the next one? >> A different location. Um, Paulac Public Works. Um, we own 55 miles of rideway anywhere from about 200 feet to 300 ft wide out to the lakes. Uh, this is where our raw flow lines, raw water flow lines are. Um, we have standards that are included in your backup that whenever [snorts] anybody cannot cross aery, which we would somewhat prefer in some cases to be up and they can't they can't access it, they do have to bore under. Our standards are 10 ft outside of our rideway on either side. They have to go six feet below or greater our flow line. So, we have no there's no penetrations, there's no hitting, there's no anything. Um and those diagrams and standards are in here. So what we have is we have two locations. Uh the first one that you read is here on the um let me see this one. The first one is 27 2407 South Wells Road in Claremore. Um it is the same. It's the same company. It's the Cox.com LLC. Um and everybody's reviewed this and seen what their practices are and what they've done and we would recommend approval of this license agreement. Um, and this does carry the relocation. If we have any issues, if we have a water line break, we're not subject to damages, etc. They're basically there at their own uh at their own risk and have to remove it if we need them to do so. But generally at 6 ft below, we found that's beyond any point where we'll we're going to get into having any contact with their lines. So, >> and this is includes item number six. >> Yes, ma'am. That's just another location. Another effect [cough] that license agreement between the city of Tulsa and Cox Comm LLC for property located in the vicinity of 760 ft north of East 530 Road on the east side of South Crystal Lake Drive, Claremore, Oklahoma 74019 for the installation of 2-in HDP poly pipe with fiber optic cable, Rogers County. Any questions or comments on those agenda items? [snorts] All right. Thank you. Agenda item number seven, change order number one to contract number 137758 between the city of Tulsa and Tristar Construction LLC for project number 2159FR0315 in the amount of 38,4592 adding 63 calendar days necessary for the addition of reinforcement steel for the east and west parking lots of Turkey Mountain in Council District 63 days. Why not 60? I'm just joking. Go ahead. >> It was 70. We got to 63. We thought we'd be happy with it, right? We went to 90%. So uh >> So, uh we are building uh a west and an east parking lot. Uh the west parking lot is brand new. It's on 61st Street there, back where it kind of straightens out and heads directly west. Um the east parking lot is the old gravel lot that was shut down for many years up there. We're completely putting concrete over that. Um, what we've run into in the past is we like to reinforce the entrances and exits because of the turning movements, the impacts that we have in those particular areas. So, we decided to add rebar and that was not included in the original. So, we have reinforced entrances and exits out of both these parking lots. Uh, by the time they ordered their steel and got everything, 63 days was what was appropriate. Um it's about uh it's a $1.3 million a little bit over contract and this represents 38.4,000 uh dollars and it's about 2.92% increase and we would recommend recommend approval of this change order. We believe it's makes us for a better quality parking lots up in that area. >> Questions of comments? >> Did you get the rebar from Maxwell Supply? I could not tell you, but I can get back with you. >> Yeah. >> Okay. >> Yeah, that would be great. Local. >> Yes. >> All right. Agenda item number eight, presentation by and discussion with the mayor's senior adviser on homelessness or her designate regarding plans and proposed outcomes for the winter shelter. Other than discussion, no action will be taken. Good afternoon. >> Good. How are you all? Okay. Um, winter shelter update. So, just to kind of revisit where we are today, I want to go back a little bit. Um, for the last several years, we've really relied on service providers that within days notice, hours notice, um, at times to lift up and open emergency shelters. Maybe it's for a night or two nights. Maybe it's for a week. Um, just really kind of depends. And the purpose is to save lives, right? Like the temperatures drop, there's an ice storm, we've got to get people off of the street. And that [snorts] is really difficult for um service providers to in within hours find a location um get staffing, get food, get everything that they need at the same time that they're trying to move people off of the street and into safety. So during um our January mayor council retreat, we identified that really figuring out a way for this winter to ramp up um and look at and be prepared um and have a identified winter weather shelter. So that's what we've done and I'm going to go into that in just a minute. But here's some of the driving factors that led to that priority for us. So just if you'll remember in January and February of this year over the course of 5 to seven days during both of those months we had two winter lo winter emergency locations on top of our already operating shelters. So that was at Rose Bowl and Dream Center West both operating about 200 to 250 capacity. Um during that time there are 950 coats distributed. There's 2100 cold weather items distributed whether those clothes, socks hats shoes um gloves. There are 940 unique individuals who we were able to save their lives during this time at those two specific locations over those two months. um mobile clinic was utilized to respond to significant numbers of frostbite as people came in as people stayed on the street up until the very last minute. Uh and frostbite was an issue. Also during this time last year from November 1st to March 31st, Tulsa Fire Department responded to 467 fires and those were those were either encampment fire, some sort of fire by an unsheltered person uh for the purpose of keeping warm. Sorry. So that's how sorry I should have caught up. All of that was occurring in why we are where we are today. Um with opening a winter weather shelter with the intent of uh cutting down on um okay resources being utilized, reutilizing our fire department to respond to uh fires and hopeful that we can cut down on the amount of frostbite. So the location will be 7216 East Admiral Place. Um, this is currently where Be Herd is operating their day program out of. Uh, it will open November 17th through March 31st. Um, during emergencies, those winter nights that we need to get everyone off of the street, it'll have the capacity to serve up to 250 individuals. Um, it's [clears throat] going to open serving 50 to 60 over the first couple months and then move into serving 125. It's going to be 247, so it's open all the time and there will be on-site security 247 as well. Um, currently Beheard operates a a day program in partnership with CreoS. I believe family and children services uh is h runs programming and services out of there and they are a way home for Tulsa partner. Um this will be pet friendly. This will be for individuals adults only men and women. As with previous years, when a family comes in and needs a warm place to uh stay to get out of the cold, um [clears throat and cough] this shelter will work with those shelters that host families such as Salvation Army to identify space. Typically during these emergency weather situations, shelters will work together to uh move people around to ensure that no one is turned away. There'll be breakfast, lunch, and dinner. On-site case management, housing navigation again 24-hour security, uh medical, dental, um via supplies for cold weather needs, daytime programming, what is happening at Be Her right now will continue on throughout um this wintertime period. [snorts] Also, there will be on-site showers, laundry service, uh lockers, mail service. Um, and what Bee Herd offers right now are haircuts, hygiene items, again, clothing, and pet supplies. So, really, this is a hub to gather stuff that is needed to stay stay safe and warm throughout the winter. Um, and the purpose is to keep people warm, safe, alive, and to cut down on uh responses to fires and frostbite. >> Um, additionally, so additionally, Creoks will be working with to provide the uh case management with be heard. Um, and then happy to answer any questions. I could I just have one really quickly just to >> have an appointment with breast milk. Um I have a question for you. It's my whole life. >> GMI, [laughter] >> let's go back to like your painting ability or something. [laughter] No. Okay. So, um one, I'm excited that this is happening because I know we've always as a city been like, "Hey, we got to get further ahead of winter weather and keeping everybody safe." So, super excited about that. Quick, this is just a super technical logistical question because I remember this being an issue of years past with other sites which is relating to fire marshall and capacity for people to actually spend the night there overtime long term and like capacity or sprinkler systems or things like that. What's the >> what are we what are we allowed to maximally do here or what does the fire marshall said about all that? >> Uh so it's p fire marshals provided an exception. This is so this is temporary. This is this winter what we're talking about. >> Okay. >> So, um >> but this is just for this winter. >> This is just for this winter right now and then if COS decides to continue this on that's a a decision but right now um they're seeing how this winter goes and then they'll make that decision >> forward. And if they were would they have to do other stuff for the fire marshal? >> Okay. Because I know in there was um this is like a few years ago through housing solutions where they tried to set up a certain number of beds at the merchant but they were told you can only do x number. They had wanted to do 50. They were told they only do 25. So I just wasn't sure how played in it. >> Uh they've worked Creo has worked with fire marshall the fire marshall. They've done walkthroughs. They had to put in some uh wired uh smoke detectors. Okay. >> Um and but they're okay. >> They're good to go. >> Cool. I just did I feel like half the time we're doing anything. a surprise at the end when someone's like and then the fire marshals. >> Okay. Thank you. >> Church. >> Is it true? Yeah. I just wasn't sure because you know there's that whole if they're going to do something overnight long term it gets different. >> And so then if they decide to do this longer term then they'll have to put in some permanent >> fixtures. Okay. Thank you. >> Is it an active church or is it >> Well, it's going to remain an active church. >> Okay. Oh counelor. Yeah. So, um, I have some questions from constituents. >> Sure. >> Um, I think I sent those last week, Monday, my bad. >> And so, um, on behalf of the district and constituents, I would, uh, appreciate if we could address some of those questions. >> Sure. >> Um, one was, uh, requests for bi-weekly public meetings so businesses and residents can openly bring issues to the mayor's office. Um, has that is that baked into a plan? >> Are your your constituents want a bi-weekly meeting with the mayor's office? >> That's a question if there will be any bi-weekly or monthly meetings with the neighborhood and businesses. um as the shelter progresses with you >> with me. Um I think we can determine that as it gets the doors get open and there's concerns definitely open for having conversations. >> Okay. Okay. And then um questions that were also submitted um I know it sounds like an interrogation and it's not meant to be but it's important for the neighborhood because they don't understand and they feel left out of the conversation. So um another question is will the homeless there be vetted as we do have children in our neighborhood? Why was the neighborhood not notified before the decision was made and the diecast? what will be done to protect the neighborhood? >> So, there's programming that runs out of there daily right now. Um, this is no different other than uh being able to provide overnight. So instead of um day service closing at 5:00 p.m. every day and then folks who were seeking day service having to disperse to try and find a place to sleep at night, they have the ability to stay uh in a temporary shelter overnight and continue receiving services um there. >> Okay. Well, it will be different in that Creo will be running it. Correct. And the money that's going to be used for this is the RCC originally R RCC ARPA money. >> Th this is ARPA dollars that were a part of um an the original homelessou agreement in 2023 between DEC the old uh James Wagner's old office and the mayor's office at the time. There is an allocated amount of ARPA dollars. Um and then the council uh or [snorts] then the contract was entered in with um housing solutions to operate be kind of the manager of emergency shelters um last year and they were the managers of it. CreoS will be the operator in partnership with VHR and other away home for Tulsa. So the dollars are not coming the RCC ARPA dollars that were designated are part of safe move Tulsa. Um, these are [clears throat] le these are dollars that have not been utilized yet, but are geared towards emergency shelter. >> And what are what's the amount of those dollars? >> It's up to a million dollars left. >> A million for >> for emergency weather sheltering operations. >> For roughly five to six months. Does that would that be correct? [cough] >> Uh, four and a half. And you're looking to open on the 17th. >> 17th is Yeah. is when they plan [cough] to open. >> Okay. So, I'm just going to run down some questions and then you can stop me any time. >> Um, will a zoning change be necessary? You mentioned something, the fire marshall exception and permits. What does that look like? Um there's um there are special exceptions for for emergency shelters and these are this is temporary just like at Rosebull at Dream Center. So um again if Creopes decides to do anything permanent then they have to go would [snorts] have to go through a zoning process but right now there are uh exceptions in place for temporary emergency shelters >> for the amount of time for the months. Yes. >> Okay. And initially it was brought to the attention of myself in the neighborhood that it would start out with 60 beds and then I just saw the presentation where um emergency capacity of 250. >> How how is that going to work with a facility that initially was going to start with 60 beds? >> So it it's going to start for the first few weeks, right? To scale up. So it starts with 50 to 60. They'll have um on regular [cough] nights up to 125 beds, but that was emergency nights when it's we have emergency weather situations. We've got to move people off of the street. Um then they would go full capacity to 250. So that would be an emergency um >> number >> situation only. Yeah. Which is what I >> Yeah. emergency capacity is 250. >> They will start with between 50 and 60 within 3 weeks or so be up at their capacity at 125. >> Okay. >> And who are the partners that will offer the resources with CEOs? >> Um they're a way home for a way home for Tulsa partners. Um, I think they're still working on exactly who all that will be, but uh, Irongate typically offers some food support, um, food bank. I believe Family and Children's will be providing case management. Um, and so >> with Creo, >> they work right together right now at Beard. >> Just checking. >> Currently partner. Yeah, I knew you guys were partners with them, but I didn't know with Creo's running it >> that that was still going to be a conflict or >> we'll do what we need to do to cover the need. Every year, um, Family Children Services supports the need. >> Can you come up to the table? >> I want to play nice together. >> Thank you. >> Jill Young, >> Jill Young, Family Children Services. Um so every year family children services is used to providing some staffing um support for this event. It's just something we've always done. Sometimes I think last year it was almost 200 staff over the course of however many days that we provided. We do that along with grand [clears throat] with mental health association. There are we just all pull together and do what we need to do. >> Okay. Um, I know my question that I sent [clears throat] was actually kind of long, so I'm just going to ask a couple more questions, but if you could email me some of the answers instead of taking up all this time on council, that would be helpful. >> Um, what is the turnaround time then with a temporary shelter? >> What What would the average bed stay be? [snorts] that I I can't give you a number because someone um can stay as long as they may need to be able to stay depending on what their needs are. >> Okay. And do we have how will they be designated with you know females, males, families? I mean I'm just wondering >> so families are not families it's it's an adult shelter. families are not going to be housed there, but family but they will be working with other service providers to get families where is most appropriate for families to be just like in during the winter shelters right now. Um at Rosebull and Dream Center they are not geared towards families but providers will work directly with family serving shelters uh to get them beds. Um they will have it will be congregate sleeping like many other overnight shelters and so it will be men and women with um 24-hour security doing walkthroughs. Uh staffing will be 1 to 18 or 1 to 22 based on needs space and what's occurring. One one to 22 per >> one to 18 or one to 22 that range based on >> what would that be per person if >> one person one staff member to 18 people or one staff member to 22 people based on >> space needs time of day programming. And if I could just if I could just say with my experience over the last few years, the shelters work really well together and exactly what you were saying Emily >> managing. So John 3:16, they only take men. So this shelter, we'll call that shelter and we'll get the men there and we'll get the families here and we'll get the [snorts] women here. So they're really good about the coordination. We have after hours meetings, we have weekend meetings to make sure our coordination is in place when these emergencies happen. So, it would be helpful for me to be able to pass on to the neighborhood what the plans are if we could have something that's actually tangible for them to read and to go ahead and follow through. And I'm I know that Crayol is going to be running it and I'm hoping to get with uh Brent about that as well. >> When you say plans, what what are you you're looking for? Their operational plans, you're looking for programming. >> Yep. Okay. I think they're very familiar with Be Heard. I mean, just giving right now. I can ask them to provide more detail, but I believe you're very familiar with Be Heard and the programming there. Um, that programming will be happening during the day, those same services, and then, uh, into the night. I think they're looking at, um, creating some community opportunities for collaboration. Um they've got my understanding is that the neighborhood is is really engaged with be heard. They come over volunteer. Um actually this summer have been utilizing some of their services. Uh so I think that that they're in a good place right now. Um but as far as more detail, I know they're working through what extended time looks like >> and I appreciate that. I mean, the fact that we're going to get it open on the 17th is just concerning to the neighborhood not having been made aware from the beginning of how this was going to look for them. And and I understand their concerns and I also am very familiar with Be Herd and the fact that they are uh good stewards of the neighborhood. there's still overflow that happens after they close at night that concerns neighborhoods, the residents in the neighborhood and the abuing neighborhoods. And so I think to be able to alleviate those that are concerned, I know there are plenty supporters as well, but I also believe in order to make it more harmonious, u it would just be helpful with any project anybody does. There's always a plan and there's always um outcome information. There's data to support uh how they're going to go about things, programming, uh who the partners are, what role will the partners have in that just something more defined. >> Sure. Okay. And I appreciate it. I'll look forward to the email. Thank you. Any other passport? >> Uh, am I going to throw a softball at you in comparison? >> Are you? >> Uh, I am. >> All right. >> Uh, so >> with this facility, right, obviously councelor Dutton's uh expression of concerns by a neighborhood um having an impact, right, at a higher scale is certainly something they need to be aware of. um with all the different facilities as part of what cold weather events and extend and especially during extended periods with all of the different facilities that are available where does this put us in a deficit? How what are the numbers that put us in a deficit of need? >> Yeah. U great question. So instead of both Rosebull and Dream Center, we'll likely just need one of those locations. is probably Dream Center West because pets are allowed there. Um, however, depending on, you know, Safe Move Tulsa launched today, we just um closed our first encampment. The more progress that we can make on that frees up more shelter space, meaning that maybe we don't need as much capacity on a second location during those very emergency uh needs nights. Um but the the more that we can can get housed the more the faster that we can close street sleeping the better off on number of places that we're going to need. >> Yeah. And I don't dispute that in any capacity. My question is is let's say today we started a cold snap for the next week where temperatures get subzero >> this weekend. Are is there any pl is there any deficit where in numbers where we don't have a place for somebody to go? >> Uh we should not we between this place and dream center west and then the shelters that are currently operating they can they have winter emergency capacity that they know how to expand. Um we will we should be okay now. So every person should be off the street period. >> The off the street period. Does that leave wiggle room for people who may have a house or maybe in a car but no heat, >> right? I totally things you can't account for. I totally get that. People don't want to get >> people would want to get >> along with that. Um thank you councel jumping in. Sorry. So along with that, I think the neighborhood also would want to know if there are going to be people that are going to be busted in from other areas of Tulsa. >> So the only time that transportation uh it has been utilized in the past has been those emergency nights. um Tulsa Transit, we've set up warming or where warming stations are, direct transport to the emergency shelters um to get people there and then once those shelters close to get people back. Um but [snorts] like be heard right now during the day um that daily service from downtown just ended Friday that there's not a a daily bus in that example >> in this equation >> that That'll be good for the neighborhood. >> So, I just want to make sure I'm very clear. So, if we had to activate an emergency plan to get everybody off the street, we have a plan in place to get every single person other than the specific mentioned. >> We have that. We have space for every single >> We have space. I I November 17th, we will have space. >> Good. And that's kind of what I want to make sure. So if we do reach those lower temperatures, we're not, >> you know, in the news because we didn't prepare for, >> right? >> Can can I just add to your budget question? >> Sure. >> Um, so the agencies, I can't speak for all of them, but I know several of us, we volunteer staff, so hopefully we can continue to do that with all the cuts. Who knows what's going to happen in the future, but we always commit to volunteering our own staff, so it's not an extra expense to the city or any other agency out there. That's why one of the reasons we all pull together and just try to do what we can because we all know how to do this work serving these individuals. Um and if we can all lend a few staff to help that's that's the hope so that it's not pulling on any other budget um issues in the city. >> And I think we all greatly appreciate that. Like I said, I just want to make sure that if we do hit one of those emergencies that we're prepared, we have a plan of activation and that no one is going to be left out on the street to suffer or potentially lose their life. >> Yeah. And yes, um what this allows is for uh what's happened in the past is relying on an enormous number of volunteers um outreach workers who are going out into the field, bringing people in, then working overnight shifts, then going back out the next day is allow some expansion on capacity. >> I know it's going to be a a stress on, you know, the folks that are doing that work. So again, we appreciate what what it is that you are doing. You good? >> Yeah. So, I just want to say that I do appreciate a winter shelter. Um, that's something that we know that I have been very interested in as well. And um going forward um I hope to have you and the mayor at the table in the neighborhood to be able to give um insight and updates for them. I think it's important for them to be included in the conversation and they right now they don't really feel included. So, I'm hoping to work with all the partners as well as the mayor's office to bridge that gap there that the neighborhood seems to feel. >> Sure. And um I I appreciate you uh providing ideas and looking at locations and um suggesting your district and even in our very initial conversation back in 1 of August about is this location a possibility and um and now it's coming to fruition. So yeah. >> All righty. Thank you, Council Gibb. Um, Emily, thank you so much for all your hard work on this. For clarification, you brought up Safe Tulsa Move being a part of this. >> No, it's not. >> We're not using any of the funding for that that program in this. >> No. So, what um I think I mentioned it in two different capacities. >> Yes. And it was >> Yeah. One is that there was uh there are ARPA dollars designated for [clears throat] homeless related initiatives. Um one being emergency shelter use. Um and that is what so that little pot of dollars is what this is for. The ARPA dollars that have been designated for the residential care center were reallocated for Safe Move Tulsa. >> Okay. So they're two separate >> and we also use opiate money for safe Tulsa. >> Yeah, Safe Move Tulsa. Will you be using possibly be using Safe Move Tulsa in with this? >> No. So >> is that only just for the shelters that >> um Oh. Oh, I see what you're saying. Like to get people housed. Oh, yeah. Everyone that is unhoused right now is up for to be a part of it. So absolutely there there will be there could be some housing directly out of the shelter. Um the other piece around safe move is as we can uh move quickly um and and at scale with safe move then it brings the need down for these emergency right shelters. Yeah. But but absolutely people people will be that are being housed through safe move may come from this shelter. >> Um and security who is running the security at the shelter. >> Um I will have to double check but I believe that it is the security staff that typically runs the emergency shelters. Um but I will check. I know that they are trained in deescalation. Um, and that is a really big piece I think that security. Uh, so I'll double check and get back to you. >> And what budget is that coming out of? Is that coming out of Creo's is providing that? Are we providing that through RPA? We're we are covering all operational expenses >> through ours. >> Yeah. >> Um you may have said this. I'm sorry. What does it look like inside? Like where does everybody go? It looks like a church from the outside. >> I don't know if there's pews still in there. I don't know if there's like a a basketball court or whatever. >> So where does everybody go? >> Yeah. Um it's a very large church. Yeah. >> Um in the the it faces on Admiral Place and the back side is where Bean Herd currently has their daytime operations >> and their offices are sit right inside the church. Right inside those doors is a very large um just open. I I want to describe it as like a great hall sort of room that is um going to my understanding is that they they've got a divide and that's going to be the sleeping area. Uh men and women. Um there'll be restrooms, showers that will be separate. Uh and then on the other side of that there's an area for eating and then for day sort of case management there's offices case management that sort of stuff and day programming >> all in like the south kind of church uh back side of the church >> the sanctuary looking part the sanctuary will be um emergency night capacity. So >> okay >> it will be >> Are there pews still in there? >> Um >> just make do with what you have. >> Yeah, I think so. I can't I can't remember. I've done a walk. I've walked through it, but it was a while ago. Um, but it would it would be open up for ability for pots to be put there. >> Slept on these before. >> Yeah, [laughter] >> it helps if you have a little rough. >> Yeah, >> sometimes the ground. >> Okay, thank you. That helps. >> Okay. >> Yeah, I have one last set of questions. I'm sorry. So, uh, talking about from bed to housing, that was one of the questions also, what the turnaround time would be from bed to housing. Um, if that's something that this is actually going to be a participant uh program. Um, it's so there's they'll have housing navigators that will be working with clients there. Um, however, you know, with the by name list, it is long right now and so be working off of that, but get into case management, housing navigation, uh, do people match and can be a part of safe move Tulsa. >> Um, so there will be pathways to housing. >> Okay. And then, uh, if you could just send me also, uh, what the cost per day per individual and staffing would be, that would be helpful as well. And um I I also just wanted to finish that um the facilities that we had talked about um was one was Dove Academy and then there was another at Sheridan and Pine like a warehouse type. >> Um I know that there had been talk about be heard but I just wanted to clarify for the neighborhood that I was not aware that it was going to be be heard that was selected. So, um I just wanted to put that out there because that's what the general idea is is that I was somehow being underhanded with the neighborhood and I just didn't want that to be a barrier. So for clarifying purposes um no one was selected. It was as you know as we talked about different properties we have >> very significant budget constraints. >> Yes I get it. >> Um and could not purchase anything could not lease anything. Um it was after we had those initial conversations in August didn't know what would come about. Um and then that is when uh Creopes um came and said I think we can >> okay >> operate a winter shelter and then that's all kind of come together um over the last several weeks. >> We'll get with Cray Oaks too and get them >> and if you want to come along too that would be great. We'll start with Cray Oaks and be heard and then um see how the neighborhood feels if they want to have further conversations with the mayor's office. >> And when you say neighborhood, who what are you who are are you referencing the neighborhood just adjacent to the property or what you mean by >> Well, actually, I'm getting conversations from the neighborhood just uh north from Memorial to Sheridan. uh that neighborhood back in there uh Maple Ridge neighborhood as well as Mcllor Park neighborhood and I've even had comments from uh White City which is still quite a ways to me away but just to alleviate and give them a give them the feeling that they're going to be okay. >> Yeah. There are people that are homeless all over the area and and think that um >> without the current providers that are running day service, it's a four to five hour walk to the nearest provider right now. >> Um and so >> there's limited services, but this will help cut down on some of the nightly movement because people will have a place to stay and can stay during the day. >> Yeah, I agree. I expect it'll cut down on crime >> hopefully. >> Thank you. >> I hope so. >> Any other questions or comments? >> Thank you. >> Thank you. >> Thank you. >> Thank you. Good to see you. Agenda item number nine, travel author authorization per council rules an order of business in the estimated amount of $1,200 for council hall Harper to travel to Evston, Illinois to attend the 2025 virtual fair symposium to be held on December 2nd through the 5th, 2025 hotel airfare and pdeium. >> Questions or comments? >> Lots of questions. >> Lots of questions. No, >> this is a rock paper scissor one in my opinion. Let's do it. >> Let's do it. >> One, two, three. >> I got rock. >> I got paper. So, I lost, but I beat you. >> Oh, I got rock, too. >> I don't really know how that feels like >> one way or another, Vanessa, you're like, >> thank you for reading your own [laughter] exact. Okay.