we got to do more drills every Glenn Le take it the all right um see let's call the work session to order Brenda we're good with see what I did there okay um the certified Levy project update Heather Hi how are you good how are you guys we're good good so we've got a presentation that we go through um again my name is Heather Nelson I'm with WSB um happy to be here tonight and excited to talk about um what we've done so far and where we're going with the U Levy certification good evening uh Madam mayor city council it's great to be here again Todd hubmer um and I wanted to talk a little bit about we'll go to the first slide here uh this was one one of the first slides we showed you as we began the effort uh that we've completed uh so far so we we divided the project into a number of buckets these four buckets here and the first bucket that we're nearing completion on are the concept plan and the funding strategy um really defining the uh plan improvements developing what the preliminary cost estimates would be and working to get um into the funding stream for uh various uh partners that we might have the second phase um once we get some money um will be for the design and permitting uh working with uh the review entities and putting together uh the actual design and doing some of the geotechnical work and things that are necessary to do that and then administering those Grant funds and making sure we stay in compliance with the requirements that they have then the third bucket is is the most fun that everyone really enjoys watching especially this time of year with a lot of orange cones is construction so at that point we would uh we would be uh under construction which downtown Carver has seen a lot of recently um but this will be uh a fun fun work I think and it'll be a big uh addition to the downtown area here and then the last piece is the levy certification and that's really putting all the documentation together and requirements for the federal uh funding process and then working through uh the mechanisms with the DNR the Army Corps of Engineers and FEMA themselves to receive the certification so today I think we're about um little less than a year into the entire process I think we started in October of last year if I remember right um so we're coming up on one year uh for that first bucket uh and we've had a number of accomplishments and we'll get into those in a little bit so Heather's going to talk to you a little bit about the concept plan that was developed yep so like Todd mentioned the first step for this was to put up a cost or a concept plan and cost estimate together so that we could fill out these Grant applications with a lot of confidence um um so how we did that um a lot of the a lot of these slides are going to be repeats um we'll get to where we're at with more information but just to give you heads up I'm GNA probably go through them pretty quickly unless you guys slow me down and ask some questions and feel free to do that so um what we did is we tried to Define what improvements were needed based on its current configuration and we used that using um or we determined that using existing information and studies that were PR previously done for the city so we came up with a list of deficiencies um as we compared um the current condition of Levy to the FEMA and um core of engineers requirements um freeboard deficiencies um were identified in several spots of the levy um again that's where um the levy elevation the top of the levy needs to be at least 3T above the base flood elevations um as determined by femal um so in this Slide the yellow areas are where we were deficient in that clear Zone deficiencies um this is really just so that the levy can be maintained and accessed um the clear zone is identified as 15 feet from the TOA slope um those deficiencies um some of those include um trees brush some structures um we did a you know a a Desktop review of of where those deficiencies are and and determined um that based on this figure here steep slopes um the slopes need to be maintainable so um some of the areas the areas in this figure in red and um orange are where we're finding deficiencies so where areas where it's too steep to mow and then areas where it's too steep to structurally hold that rip wrap in place seepage is another um deficiency that we identified right now the levy is just an earn Levy um there's no piping networks or anything that's going to potentially cut off any seepage when the river is High um this figure shows how water could flow through the levy um right now we do know that there's gravel and sand um as a native material below the levy material um so there's potential for seepage and and um we so we identified that and we've identified um correcting this deficiency with um subsurface tow drains on the land side of the levy easements the core and Fimo would require that um the entire Levy is under an easement maintained by the city um the city has started working with the cor or with the US fishion Wildlife service on a few of their Parcels that are located um on the Northern port portion north and west north and east sorry um of the levy to do a land swap um so we have written up easements for that so what we did is after defining these defic deficiencies we came up with um some corrective measures and we tried to um lump those into different buckets categories um we had we have six different typical sections that we estimated costs of what it would take to build each of those six different sections um that's how we came up with our cost estimate we went through all these in detail at a previous meeting so we won't go through them in detail um we did look at the cost estimate a little bit more um since the last meeting and we tried to break some of those costs up into each of the different categories of um correct Corrections so we've got those broken up into to you know what it potentially might take to construct that tow drain what it might take to correct the freeboard um steep slopes Etc um and as you'll notice in this too the bottom line is a little bit more than what we've seen before um we can get to why it's higher but really in this slide um that increased amount is accounting for inflation that we needed to take into account when we did the bonding Bill request so that's where we're at with the cost estimate Todd's going to go through where we are um to date with our funding strategy and the different partners that we've identified so today you uh you might be aware that we've worked with the Minnesota Department of Natural Resources uh to get on their list for eligible projects for the flood Hazard Grant mitigation program so city of Carver is in that uh request right now for $10 million uh and they are requesting $20 million at this point in time from the 2020 legislature so you are on the fundable list um the one thing that we did work with um the DNR to is we requested that they do uh an income evaluation for the area protected by the levy typically their grant program is a 5050 match so the city of Carver would have had to pay five million to get five million but with that income evaluation for the areas protected by the levy they have limited the contribution for the city of Carver 2.85 million now that can be actually further broken down um by using that's considered local funds but local funds aren't just from the city of Carver local funds can be from the county they can be from the Watershed they can be from other sources that we can co- mangle into here and we can bring that 2.85 down so that's one of the pieces I'll I'll talk a little bit about here and where we're at and where we might be able to go there um some of the activities you can anticipate um coming up in this legislative session I would anticipate there will probably be a call to the mayor or to Brent at some point during the legislative session um for an opportunity to testify in front of some of the subcommittees at the capital um this is one of those things that the DNR uh if you're on the list they really like to hear your support and it means a lot more coming from the elected officials than it does from your consultant so this is one of those areas that we can be there for technical support but we'll help you craft the message and make sure that you hit all the high points that they need to for the funding issues but it really needs to be led by a local elected official they really they set the table for the elected officials they want to listen to you more than they want to listen to us so um but we can help you through that process the next one is the bonding here um so a request has been put in to the office of budget and management and management and budget and that's where the 11 million request went in um the the office re requested that inflation be added into the um estimate and so there was additional money added into that estimate that brought it up to milon at the request of the state now you'll say that you might see that that doesn't match up with the DNR request one's at 10 and one's at 11 the DNR anticipates that most of the costs on their list do escalate with time so you're not capped at that $10 million um participation it's quite common that most projects because the time period sometimes it takes for them to secure the funds goes up that that is a natural thing that you can adjust as you go through the process the other thing I would like to to note is that that they're not likely to just give the civity a Carver your $8 million in one shot so they're going to um say that in the 2020 maybe there's a million dollars for Carver so you have a million dollars to start the design process and and begin that and and any easement Acquisitions you might need but at the same time you have to match that million as you go forward so every dollar you spend you have to bring your 50 cents to the table at the same time they do we used to be able to spend out of order where we could spend all the dnr's money first and then the city could catch up at a later date um but they ended that practice about three years ago so now we have to have a a funding mechanism in place so that's another piece we should have a conversation about moving forward on where that matching funds might come when we figure out how much would be eligible for the city of Carver here um so one of the things activities to come up are meeting with legislative Representatives I could anticipate um holding some meetings with your local representatives and Senators uh and maybe sending a letter invite to um uh the governor as well and maybe invite them down to Carver and and show them the levy and and what we're hoping to accomplish with these improvements lower Minnesota River Watershed District um I believe Heather had met with uh the district currently the levy is not in the 2018 uh Capital Improvement uh plan for uh the Watershed District the district uh as as such there's not a funding provision um so the activity here would be to really request that the Watershed district add the levy to their CIP in 2019 or 2020 I guess now um and begin seeing if there isn't a way to fund those so FL flooding was one of the major concerns for the Watershed districts um this district is a little different some of the others because they were established to provide dredging of the navigable Channel um but they're always looking for ways to fund things that can benefit the properties from which they're collecting tax revenue other than just doing dredging so that's one of the the places I think we can work on getting some amendments and this again would be a local match uh and would bring down your cost participation level next one is Carver County um actually had the opportunity to sit down with um one of the members of Carver County last Friday was in my office um and we did talk a little bit about the possibility of some emergency management and Grant assistance and maybe looking at the trail that runs on the levy is is a regional significance and maybe we can uh find a way to either get um it'd be nice to get County funds for that Regional Trail rather than State funds because we have issues if we bring other state money into match State money sometimes they're okay with it sometimes they're not it depends on which pocket it comes out of so we'd have to have a clear definition of how that would work and there might be a way to trade those monies around so that it looks like all the money comes from the county um so there's a way to to position those uh finances to better benefit and and bring down that cost on the city's persp perspective I do anticipate having a formal meeting with Carver uh with Carver County here in the near future so I will send an invite out to to Brent and and others to attend that so they invited us to come over and have a conversation legislative we Chang his order here on me uh us fish and wildlife um the progress there is that the easement descriptions for the land swap have been drafted um I don't know Brent maybe you can give us an update on exactly where we're at and that have we heard back from us fishing Wildlife so it's kind of went to the black hole of federal government so just a walk that back just a bit so there are some what I call Remnant Parcels on the river side of the levy that the city owns that doesn't have a use for and so uh one of the things that we've talked about with us fish and wildlife is swapping those Parcels in exchange for an easen along the area along the uh railroad Corridor uh if you will in order to um balance out the trade if you will so uh WSB prepared a survey uh that we sent to us fish and wildlife and just waiting for a response back from them are the properties that we own on this side of the oh what would be the south side of 40 going out of town is that the property that we own no it's not as it's not that far west this is I would say in the downtown area on the river side of the levy so when we uh here word from Fish and Wildlife we'll have some documents prepared we'll have some exhibits we can show you exactly where those Parcels are thank you so then developing the funding strategy to um provide the matching requirements for uh any state funding that comes in is is one of the biggest matching um biggest issues we have yet to discuss and that really is going to be phased as I mentioned I don't believe we'll get all 8 million in one Fell Swoop from the DNR they know it takes a few years to develop the to acquire the land develop the plans and then move forward with construction so they'll probably give us enough money to acquire all the easements and do the design and then the next bonding bill or opportunity uh that they have that they'll send money for construction so we might have to anticipate um Construction in phases we'll see exactly how the financing comes in there's been a lot of flooding in the state of Minnesota so that request may actually go up so you may be in a favorable position for either a direct allocation um outside of that that funding mechanism too so we'll see how the legislature is receptive to some of the um Emergency Management requests that are being made so the second uh piece is the design and permitting I don't remember if you're going to talk about this bucket or me can I ask one question quick um you can ask more than one I can well I I think I'll just start with one uh when we're talking about bonding are are there a number of other cities we're going up against do you have do you know what cities those are um I don't know what the bonding requests are right now um I know what the request is from the DNR is 20 million but they have I think 60 or 70 million in needs now how much about 60 or 70 million in needs they one of the things there is they know that some of the Cities aren't ready to proceed so they're lower on the list um they know that the city of Carver is in a position where you want to proceed and so you're in a higher position ranking wise than those other ones because you're in the position where we can move ahead with with some segment the flood Hazard mitigation grant program is one of those that the DNR does not want any money in their account when it comes to the next bonding year so if you're a community that hasn't spent your money that was allocated to you in those two years they will reallocate that at the end of the two years to somebody else that was ready to pay to to do it and if you're not going to spend it and several of our our past clients have have been I guess say the beneficiaries of those funds when they haven't been spent that they come back over and say we know you're under construction you have more eligible costs we're going to spend the money here so we want to be ready we want to position ourselves that we have a plan how we're going to match those funds and we'll have some time once the the legislative session gets underway and once we figure out how much money that the DNR would allocate to the city of Carver you said that the DNR might do it in phases so they give us a million we need to match a million right correct so what if we use up our 2.85 is that the number that I saw yes what happens if we use up our 2.5 2.85 and the DNR um and the project extended costs changes stuff like that what if it goes over and above our our original match who's responsible then every dollar Beyond 2.85 million is the responsibility of the state thank you to clarify a little bit on that that local match and that determination I know we talked a little bit and we've got it in the slide that it's based on the median household income so it's bed based on the median household income and it's a formula that the um DNR does it's like that multiplied by 2% I mean there's some formula so the one thing he did talk with me about is that formula that he did was based on the 2010 2010 census numbers so obviously Carver has seen a lot of growth so that number could go up um so that's why I think some slides we say 2.5 some is 2.15 and then it's a moving number it's a moving number just to give you a heads up on that too so yeah I can go through these next few slides these are just kind of high level like what what we have left um so this slide like Todd indicated at the beginning of the presentation the design and permitting really is intended to start when we start getting funding so then you can be spending you know a 50 cents for every di dollar um on any of the design and permitting um so high level what we would do here is we' develop a technical advisor panel that's our local um Watershed District it's the it's the permitting authorities it's agencies um that would help us um kind of review our preliminary um and final design as we're doing it as we're going through it uh we'd be permitting and providing Grant Administration during this phase also I think we'd probably also begin engaging the public in that process too so I think there would be some meetings to go through the preliminary design get some comments from the public um that's really when we want to make sure that the public is locked up with the plan as it's moving forward and that all their concerns are taken in into consideration as we're we're moving through that process because that's when we start developing individ changes on individual Parcels defining what easements will be acquired and all of those pieces so we'll have to work closely with the public and keep them engaged after design and permitting as we indicated that's when um we would bid and construct the project um that you know estimating at this Point 12 to 14 months um dependent on contractor and weather and all that fun stuff as you know so um the final step is the levy certification and preparing certification documents um and then securing that and secur or developing onm plans and maintenance programs and that we've estimated at two to four years um I think Todd you can talk a little bit more about that well I I would hope we could do it closer to the two-year time period because we're going to engage those individuals in the preliminary design and the design aspect the Army Corps will be part of our uh technical advisory panel um we do send them all the plans and work with them on on details that they like to see in the the documents so it makes it easier to certify once we submit all the documents to Fimo we'll also acquire all the data like the borings and the survey data in a manner that's consistent with the federal requirements so so that we don't have to go back and recreate things so we want to make sure that all the documents as we go through design meet the federal requirements so that we can be certified on on the backside much more rapidly so that's everything we had to go through with you today um if you have more questions we'd love to answer them I just have a couple um with the inflationary numbers when you're figuring that out is that inflation since we first started talking a year ago and that gets us up to date or is that looking forward to 2020 when we filled out the bonding Bill request um we had to estimate a construction date which is a big guess for all of us I think I put in 2022 and they just did a straightup calculation on their end as as far as what the inflation on that $10 million request was going to be okay so that number should last us through 2022 hopefully yep okay um and then um I was also wondering so when we started working together um how where are we budget wise with you all where are we at so the first um scope um that we started with you was to provide the concept planned and funding strategy and so I think as as far as where we're at right now we're pretty close to the end of that first scope um so for assistance during the 2020 bonding year we'd be looking at a different scope okay thank you I had some questions one of the earlier slides when you showed the cost analysis or cost estimates there was a towards the top a line item estimate dollars for Clear established clear Zone what are examples of that yep so that's a big number um what that is a lot of that is that sheet piling that we um talked about when we were putting those typical sections together and you know I lumped it all into the one established clear Zone but really all that it is establishing that clear Zone and it's um working around existing structures and existing homes um where we didn't want to be taking property but we want to we need to make sure that we're establishing that clear zone so a lot of that cost is that sheet piling or potential retaining walls that we'll need to install so it's not any um changes in property lines it's more just the material and the labor too correct yep yep the property and the easements and land acquisition that's estimated based on a square footage um of you know the alignment of the levy so that's towards the bottom so that would be where it would be easements okay property no that helps clarify it thank you and one of the things that I I would recommend in the acquisition process is that once we have a a really good preliminary design we have a concept right now we have a preliminary design that we begin that acquisition process um I think it's important for us to know what that dollar value is before we start construction um there has been some issues with folks using condemnation and then coming back at a later date and trying to set these kinds of easement issues and the dollar value is escalating greatly so it's I think I would encourage us to walk through the normal process it's about 12 months to acquire those easements so that that piece of the puzzle is nailed down from a cost perspective we don't want those surprises on the back end if if we can avoid that so I have some other questions just around the relationship with the DNR which I think this is exciting sounds like some great progress with collaboration there what do they gain like I I understand our boat access as city-owned are we going to have more of their support for DNR enforcement are they like is there something other than their whole you know objective of you know protecting natural resources and I know they're a lot into education but are there is there other things that makes this attractive or the DNR gains in a project like this well in this instance this program of the DNR it flies it sits underneath the their Emergency Management arm so it really is an investment by the state of Minnesota to reduce future damages that are incurred by the state so in the instance that all the businesses and houses here flood there's a great amount of damage done to people and businesses in the state of Minnesota this program is aimed at getting rid of those reoccurring flood damages so in essence they're they're investing today to protect State investments in the future due to an emergency and that's really that the arm that this sits under and through its history you can um see in other communities that uh even this last year with this flooding that we've had have been protected as a result of these funds so the state's not seeing those reoccurring Emergency Management responses so they've probably recouped a great deal of that investment over just this last year from all those communities that typically would have flooded and had damage and they didn't have that this year many of those so this project doesn't involve anything with the boat launch the usability of that park that's not in scope no okay thank you um my question is so what's the next timing with you guys you talked about a lot of the things that you're still working on with meetings with the county etc etc what's a good time frame for when the council can expect an update on funding or other partners Etc what can we expect okay um well what I would expect for the rest of the summer um one we'll have the meeting with Carver County we'll probably revisit the Watershed district and make a formal request uh from the community to the Watershed for participation um we will spend some time talking to them about how that might work and how that could be structured I've worked through those uh Financial Arrangements a number of ways uh one particular Watershed District was we can't afford a half a million dollars but they were able to put in 50,000 for 10 years in a commit and so over some long periods of time um and I think those are some conversations we should have with them about what's an adequate level or or reasonable level and how might that come to the city um and then we we can kind of work back that 285 and then I think the invitation of the representatives to the city of Carver I think we should do that yet this fall um before they get into their legislative session um and they're all tied up in it I know that they've done most of their tours for the year but it's a it's a good chance to go one-on-one instead of having a big bus load of people it's good to get your your senators and and representatives here invite them down for ice cream or something you know um they they're always looking for a reason to connect with their constituents um so I and I think that would kind of be really I would see that kind of the end of scope one and then the beginning of scope two would be the legislative session and any attendance and participation and preparing documents and things like that for this year's legislative session I think would begin our our new scope so and we can get you something um that we can anticipate what that might look like you questions all right thank you I appreciate the work that you've done and I'm excited to get this going thanks just need some funding thank you all right um moving on the recreation partnership survey summary Mr Merrick [Music] thank you mayor and Council uh several months ago uh the city of chasa came out to meet with the council and we provided a presentation on the recreation partnership with the city of chasa and one of the to-dos from that was to prepare a survey um and so we prepared a seven question survey um in fact it was pretty much six because the first question was what's your address so there's really six questions related to data uh we had not 193 responses and so these are the slides so we used a Survey Monkey tool the this is the slide data that was produced from that uh you'll notice uh there's some that are in pie charts there are some where there are um uh there was an answer box provided so those the website creates a word cloud um so you'll see a word cloud on on there with that you know the most heavily used words uh the largest uh we can provide a PDF of all the individual responses to the council um if you're interested in in looking through those I haven't had an opportunity to look through all of those uh just putting the presentation together uh so the first question was I find Value in the city's partnership uh for Resident rates at the chasa community center Town course King Center you can see the data for strongly agree uh you out close to 60% with agree undecide or excuse me disagree undecided and strongly disagree so looking for this to be a conversation if there's something that you find interesting or you want to share or a note that you want me to take uh what we're really aiming for here is kind of a strategy or Direction I guess from the Council on how you want me to approach a conversation with chasa as it relates to renewing the agreement amending the agreement uh discontinuing the agreement Etc Brent can we so for question one number one do you know what percentage of folks were from Carver it doesn't provide that it I mean it just literally provides the addresses so okay I I haven't done the work to go through all the responses and differentiate okay okay thank you uh second question is I find Value in community events that take place in the city of Carver such as the vehicle Fair movies in the park conc in the park and so on and so this is one where um some of these are longstanding events but it's essentially they do the logistics provide the support for a event that's um I think in all instances these are free events can see the corresponding data uh fourth this is our first word cloud so what community events would you like to see organized that are currently or not being offered currently not being offered um isn't a ton of information here I pick up on farmers markets kids activities um Fitness classes Etc familyfriendly uh where do you prefer to attend Recreation program offering such as yoga art classes archery geocaching and so on this one I found to be probably the the most interesting because I I think we've been relatively successful um especially based on this data on resident rates and the community events some are more successful than others I think the the biggest question in the partnership has been the recreation program offerings um and so this question and the next question really kind of get at that and kind of a mixbag here of does it matter location in Carver location in chasa there are some competing interests whether someone will work out at lifetime for a program or they'll uh go through community ed u so this is an area that would be ex extremely helpful for me to get feedback from the Council on how you envision that going forward um and then the corresponding what Recreation programs would you register for if offered and you can see the corresponding answers again these are the word clouds just focus in on the the largest um response so like yoga adult those are would be the the words that were used most often in responses and then the final question what are your thoughts for moving forward should the council consider renewing this partnership what changes would you like to see if any so you can see the corresponding answers so um not a lot to the the presentation just wanted to share the data um and then get some direction from the council so I think um the answer to question number five surprised me a little bit that the GR percentage of folks who participated in the survey didn't have a preference of Chess over Carver um which is kind of how I feel um but it surprised me that there were a bunch of other folks um that way I think from me and kind of starting the conversation this is something and I think with this survey we definitely have the data to support it but this is a relationship that I want to continue um I think that the resident rat are of value to folks um I think there's a need and I think now that we have some community space it would be cool to see a little bit more programming um back in Carver but again this fifth question tells me that I don't I think where it makes sense that we don't have to go overboard in having 3 seven in events in Carver when we might get six families who are interested so great I mean I guess my guidance I mean I agree everything you just said I mean 80% of people said they found value that's overwhelming so yeah we should continue it um I think we should request that there are events in Carver and I guess I would look to I mean it's hard to tell from the word cloud here but if we had some of the responses here some of the ideas of what people were most interested in maybe mix it up between what's offered in chasa and what's offered in Carver because I I have to believe if Carver residents said it doesn't matter I'll go either way I bet there are some chasa residents that would feel the same way I guess my um only concern and question has ever been how many are being how many classes or programs or events are being offered in the city of Carver and if we look to question three here it does say that we find Value in the community events and majority would strongly agree or agree and so we filled up that pie chart with with wanting some things going on here I think the partnership for the resident rates has worked out very well it seems to be of great value and people are using it and enjoying that um for the for the dollar amount that we do spend with chasa to receive that rate I do think that um now that we have a new building I'd like to see some additional offerings here I completely understand when we had no space um or very limited space that that's something that we just couldn't host but um I just want to reiterate that the events having some events here is great and possibly freshening up the ones that we have uh I live right next door to where they did the yoga in the park it was very popular it was 90° out there was no way I was going outside to go do it but the people there seem to still be smiling people said it was like free hot yoga yeah it yes so I guess again those are my only comments I I think the partnership is working out well for the um for the re reduced rates there as residents again I'd just like to see a little bit of of programming and events coming back back here and I think the um the survey has shown that as well so I think it's been an overwhelming success it's just from the responses that over 80% of people agree with um that are using the the partnership ship um for the community center Town course curling Center and other events um granted we entered into it without a city hall or without our main area that we were using for our programs um now that we have that back we'll have the community space there that we can use um I think that'll open up a lot of stuff I think the city of Chasco will like the fact that I don't know yoga dance classes and stuff like that can be in the s in the new city hall area um I think expanding the Carver's participation and location um will I think we'll get more and more use out of it just by having a a facility that people can use but uh no I'm really happy with what we've done so far well I like to present ation I have a couple questions but I also really support the program too I think it's an interesting perspective seeing on that question five how the programming I always was very focused on where is it being held you know what building what ZIP code and now it looks like really the focus should be what is the program and how is the facility so I think us now having more to offer too and share our facility um just kind of reinforces that um it could be either zip code and uh the programs would be used can you flip through questions 1 2 and five because I noticed something with question two one is the address one is the address okay so question here on Q2 oh so it skips right to Q2 okay I did notice 25% disagree but will you flip to question three please no between disagree and strongly degree if you combine the two and here it's 13 I think though a big difference in those type of programs is the cost so just the my takeaway is as much as we can do to either subsidize a program or keep the cost down I think you get more disagree and strongly disagree on the programs that cost money there's a only a total of 13% strongly agree or disagree when it's a free program you lost me um so they're they're asking do you find Value um in two different questions do you find Value in the free stuff what question so I know yeah so I I get what she saying yeah so question two is more broadly about Resident rates meaning you got to pay for something right you got to pay for a Community Center membership you got to pay for the town course and a larger dollar amount right there's a dollar amount there but there's still a high value perception there there but question three is about value in the community events that are free and she's saying the disagrees are less on that answer when it's free so to your point is more free or lower cost activities yes in Carver in Carver I think the whole program um not just Carver just the uh collaboration between the whole programs that are offered well I guess no it would be whoever responded I don't know the addresses but but yes thank you Joy for summarizing that I didn't see that I think I understand what you're saying but I would caution you towards I I who doesn't like free stuff right you know so um but if we're g to try to appease the minority who may not be in favor of this regardless of what it costs by trying to lower things that's going to result in a higher price for the city in general and if we're going after this eight% it might not be the wisest spend so just there might be another way to look at this too when we're looking at the difference between question two and three um when we're looking at the strongly disagree and disagree on question three where they're having community events and it's come way you know it's a lesser percentage of people who have a disagreement with it maybe that has something to do with the co cohesive nature of doing something in your own town is a larger Community event too that could be bringing some down I mean it's all speculation here right we you know we can't pick these people out and and say you know what did you exactly mean but there's a couple ways I think that maybe these can be interpreted too yeah I think you'd learn a lot by looking at the open-ended questions about some of the suggestions of the things that people would like to see and trying to get some of those in Carver I would be interested in the PDF if you could get that prepared and send it out to the council okay super um do you have what you need from us on this so I tell me if I'm wrong I feel like I'm hearing so I look at this partnership in three pillars um the resident rates the community events and the recreation programs I'm hearing to kind of pursue continuing that but there probably will be some tweaks and how we approach some of these is that fair or should I be looking at this differently tweaks and how we approach I'm sorry I didn't catch it tweaks and like some of the like you talked about like program like freshening up certain things like it's a it's probably tweaks in execution but not necessarily tweaks in the agreement is it am I hearing that correctly yes yes okay yeah I think so yes that helps okay um moving on to the draft 2020 general fund budget Mr mer all right uh so 2020 budget so as we get into this um sometimes I speak too much in analogies but I I like this one is I mean we have all the ingredients here for making a salad you can tell me if there's too much bacon too much croutons there's carrots so think about this as salad we got all this stuff here so this is a collaborative process I love your analogies we got all the stuff this is the first draft valid because I and I think that's really important because as a staff we put this together with not a lot not a lot of impact from the council and so I don't want you to look at something and feel like well why isn't that in there there's too much of this and not enough that this is um this is our attempt to try try to um mirror what we hear from you throughout the year and so if we miss something it's not intentional let's just give us that feedback and we can adjust um I think one of the hardest parts to understand when it comes to when we talk about the general fund is understanding actually what it is and the general fund is basically all the things that you see on the right hand column it's our debt service just for the items related to those pieces below it and so it's not the water it's not stor form sewer or sanitary sewer and so property taxes our state AIDS our building permits other fees and fines fund that and so even though we do two things they're really two different businesses and that's why we call them the Enterprise fund they're separate businesses if you will um and so that's how we explain there so the Enterprise fund that'll be the monthly utility bill connection fees from new developments and those pay for water fund sanitary and storm water and even when it gets back I'll go back a slide here so like for instance uh salaries and administration or planning part of those salaries are prated against Enterprise funds for the work that Aldo or Aon does uh within those Enterprise funds for a position like Brian's he's got some in the general fund and then some in water some in sanitary sewer and so that's kind of the guts of it but it's really important to kind of understand that in the way of how this relates to property taxes in one bucket and then when we get further into the fall how utility bills and rates affect the Enterprise funds so since we just talked about the levy and coming up with 2 point something million from a city perspective which fund would it be in so the the certified Levy you can you could frankly look in two areas it's kind of undefined we've been funding it out of storm water okay um what you could do is if you really felt like you wanted to um make a push to do a certain project you could fund that out of the general fund um but right now it's situated within storm water because a lot of the city's storm water infrastructure is related to the levy system okay that's kind of what I heard yes okay uh so our budget schedule uh tonight we're reviewing the the general fund draft uh some critical dates so September 16th is the certification of the preliminary Levy so that's the maximum so that's the maximum amount of property taxes that you'd collect to balance the budget doesn't mean you're approving the budget in September just means this is the most that you'll collect with property taxes so really have quite a bit of time six months to understand the general fund um but what you're doing is you're sending a cap on your spending as it relates to property taxes in September and what they'll do is we'll set that rate we'll get it to the county the county will PR prepare some calculations and send out what's called the truth and Taxation notice that notice will provide a proposed property tax to Residents based on the levy preliminary Levy that you set and the tax rate that is the result of that and then provide people with their proposed taxes and then we'll have a a truth and Taxation hear in your first meeting in December where they can comment on that and you can take all that information and then make your final tweaks to the budget at the last meeting of the year on December 16th uh so again here's the process we'll we started building this budget in June and July or August we're we're presenting this for Council discussion on the 16th we'll set that cap so we can go to that Peak we can't go any higher but we can go lower uh throughout the remainder of the Fall we'll look at budget conditions residents are mailed their truth and Taxation statements in October it's been getting later and later so now they've been getting to November we get to our truth and Taxation Hearing in December uh we have in the past had truth and Taxation and adop and considered adoption of the budget and tax levy in the same evening but we've the last couple years we've gotten away from that it seems to be a better process to take that information and then come back as opposed to inviting people to come out taking their comment and then adopting the budget in the next with the next gavl so um this provides a little bit more wiggle room for the also to kind of take in that feedback and then see if there yeah there there's a couple tweaks we want to make based on this uh feedback from residents uh so some big picture items as it relates to the 2020 budget uh just under $15 million in new construction value uh that serves to kind of dilute the those additional costs as a growing city uh we're going to have additional costs and so it's about balancing those costs with growth uh we do have a residential market value increase of 10% so the County Assessor who we contract with uh they're responsible for uh maintaining a certain ratio based on home sales so they have to be within 90% of the the home sales with within certain neighbor or within all neighborhoods and so what you'll see is not every home is going to go up 10% some might go up 5% based on kind of what their neighborhood is doing some might go up 20% some might go up 15% because they finished their basement so you're not going to find you know a whole grouping of homes that have gone up 10% but on average our values have gone up by 10% um we're going to see new Debt Service in this budget related to the street project and the equipment certificate excuse me uh we don't have any new full excuse me we don't have uh any full-time Staffing uh for the included or proposed in the 2020 budget did I see a full-time uh janitor no it was in the not included in this budget slide got it it was there though and then one of the the pieces and this is just kind of a um something to talk about not necessarily in this presentation but going forward is you'll see that the Street Maintenance budget is still at around $60,000 and as we move forward we're going to have a greater need for that we've we put in some heavy lifting heavy heavy lifting on um reconstruction but one of the the pieces and and Brian can speak to it if you have deeper questions but there's been really a move from getting away from seal coating and getting into Mill and overlay um and either Dan or Brian can get into the the pros and cons of that but you're seeing a shift amongst many cities um from getting away from seal coating actually I'm just going to break away Brian or Dan can can you just speak to that and why cities are are moving away from seal coating don't everybody jump at once paper yeah so one of the things we're we're recognizing with the seal coating the old practice where you put the fine rock down and sweep it is a lot of times it'll it'll it scrapes up after your plow um ends up in people's yards um we end up doing a lot of cleanup and stuff it does Pro prolong the life of it but if you maintain your streets your crack seal them you can get quite a lengthy time out of it and then you can Mill them just a inch and a half Mill and then you overlay it with new and then you kind of take care of that so it extends it even longer um and we're seeing that that's probably a better manner to go you don't get quite so many residents that are upset with the seal coding process so is the is the request that we probably need to look at bumping up that fund simply because Mill and overlay is more expensive we have more roads we have more roads that are getting older combination thereof what do you think but combination of all those pieces okay um Mill and overlay happens after 10 years where seal coding you do it every you know five or six so you you kind of save a little bit there but it is a little bit more expensive but I think you end up with a better Road over the long period of time there's still maintenance that you do the crack ceiling and you'll have Curb Replacements and some patches that you'll have to do but uh um so and we're adding we're adding streets all the time so you have anything to so moving into the revenue overview um a major piece uh is local government aead and increase of about $35,000 um LGA which is commonly referred to is what I'd call consistently inconsistent so there have been some pretty significant swings in that amount of funding um in the late 2000s uh there was uh significant cuts to local government Aid and I um in fact I think Carver had some significant pieces and that frankly was I think the first time I chrisy might be able to shed some light on this I think that's when the city had an or the original partnership with the city of chasa when the LGA Cuts came the city cut that as one of the kind of low hanging fruit to balance the budget after local government Aid um was taken away and so one of those things to keep in the back of your mind this 148,000 kind of restores those two late 2000 funding um funding U levels um but it it has dropped significantly at one point I think we were close to about $40,000 that that we were getting from local government Aid so just some something to think about as maybe not always a really reliable source of Revenue um we are anticipating uh new housing permit applications to be strong uh We've typically we try to be pretty conservative with our Revenue estimates for permitting because that can fluctuate and in the same ways frankly that local government Aid can uh we have the possibility of having some commercial projects in in 2020 sounds weird to say that now um 2020 um so we do feel like there's some room for growth in that Revenue area um but if we fall short we don't want to be in the position of coming back to you and saying okay we have to cut in these areas and so we do think that there's some space to GR in that area uh we do contract for Fire Protection Services with dogr Township in San Francisco Township and so the way that formula works as our population and market value increases and number of calls their contributions toward that contract are going to decrease we're just going to pick up a bigger share and so we're going to have a steady decline in the amount of Revenue that we have from contracted Services uh which kind of we've been hugging pretty close to that 80% of our of our Revenue related to property taxes we're at that same amount in this draft of the 2020 budget and then again utility rates for water sanitary sewer storm water are not funded uh through through property taxes and they're not included in this budget that you're seeing tonight uh so an overview of the revenues again we're around 80% for property taxes uh fees licenses and permits that relate the heavy piece in there is the building permit Revenue uh AIDS and grants related to local government Aid fire contracts I did list the special Capital fund we had been using that for the last several years um there aren't any contributions from the special Capital uh Fund in the 2020 budget and then correspondingly the 2020 draft expenditures uh Debt Service remains as our our biggest expenditure within the general fund uh followed by public services Community Development fire and admin and feel free to if this this is meant to be kind of a conversation so if you have questions related to any of these slides feel free to jump in at any time I have a question when we're looking at The Debt Service being at 30% um at what point are we going to be getting nervous that our debt service is getting too high compared to what um what what the other outputs are that we have what the other what are the other outputs that we have here with the public services I just Debt Service is is this a typical number that the city has carried in the past or is this jump significantly with the city hall and all of this it's jump significantly I I don't have a a year-over-year um analysis to compare um but when we go through our long-term financial plan with ABDO that's a question that I can queue up for them and get them to speak to how we land as far as our peer cities I in the audit they they do a Debt Service per capita number and I just can't recollect what that document yeah that the guy from the bonding my just question is if we with with our rating we want to keep obviously the ratings that we have are there is there a point that we be um I guess hurtful to those ratings if our debt Services we were in a good range but you're right what is that yeah we can what's that ceiling we can dig a little bit more on that thank you a couple Pages ahead of where you're at it's got the 2020 Debt Service and it just goes back for till 2017 I know in years past we we usually go back just three years just expand it back about four five years when I get to that slide can you cue me up yeah so one of the the strategies that we were looking to employ this year so this is our 2010 refunding one of the big pieces within this is the fire station and so we have what amounts to be three years left and so the our current payment strategy is what you see on the left with a a payment in 2022 of 82,000 what we're proposing and what this budget contemplates is basically splitting that into three equal payments uh so it doesn't provide The Debt Service that relief that you would see currently in 2022 but it does provide $50,000 worth of relief in 2020 and with the new debt service that we're taking on with the equipment certificate and uh the 2019 project uh thought it would be something that the council would like to consider and so this is I think this is the slide you're talking about and what was your question or comment Glen if you just extend that back about another four or five years we can kind of see how it's tracked the past years and the percent isn't listed here the percentage of the overall fund yep ah yep that's what he slide doesn't show percentage Yeah so I think what we're asking for is on this kind of slide not only could we go a couple more years back but on the bottom that total debt service Levy as a percentage of the total fund sure um can I go back to your previous slide on this balanced payment strategy we can do that without penalty correct so we're the when I talk about payment it's not payment to the bank okay it's what I consider payment as our payment to our tax levy so the funds within the loan within the debt service fund we have enough cash on hand to make the payment to the bank okay when I when I use the term payment in this this is payment as in we need to collect tax levy so I can change that term but it's a it's basically collecting Levy dollars to make the payment okay all right good just we gladly P how we that all right right okay and then the on this slide just wanted to point out so the Levi Griffin Road Project that's kind of steadily coming on us in 2021 we'll have to start paying on that now the there's some additional data I'm going to collect for that but you won't that'll be kind of a positive and that we'll be collecting property taxes that will be used toward the general fund from Mills so they're they'll the property taxes or proceeds from Mills payment of property taxes will cover this in addition to probably some additional funds so we should be in in quotes good shape now the hope is that we can get some of those other properties to to develop and we can get that Debt Service payment on so all that money is going toward uh the general fund but it as it relates to just paying off that debt service for Levi Griffin Road we'll have Mills uh will be decertified out of that Tiff District that debt will be paid and they'll be paying into the the general fund does that make sense to everyone does well lake fi Industries um are that's a t District as well different correct what's the JCP 250 or 275,000 what's that where are you looking on the 202 oh I'm sorry I'm on the next slide this one yeah that one that's what I thought you were talking about sorry so that's uh so that contemplates the the city share of the Improvement of Jonathan kver Parkway okay got it okay um it's based on kind of our our debt service based on other projects that we've done um there's an immense amount of work uh that we have to go will have to partake in related to the design and the County's cot share policy and there's some wrinkles within their cier policy that I think are worth exploring that I don't think are in the best interest of the city they're obviously in the best interest of the county and so uh Dan lannis and I have been talking about that quite extensive ly on areas that we're going to want to sit down with Colony staff and and um either pursue have the having them make changes or in some cases maybe going to the County Board and saying that this cashier policy needs to be amended um because there's just some areas that um don't balance out as it relates to the city's cost for investment in the county so um just a little teaser on something to to come uh going forward uh our debt service Levy history here you can see where we've gone back at least till 2016 um in the what we ask for or we certify the levy are basically in two buckets The Debt Service and the general Levy so The Debt Service Levy you have limited choices uh when you've taken out a bond or proceeded with a bond sale you adopt a resolution promising to pay essentially uh the payments on that and so you're really tied for the most part to what The Debt Service Levy is and what you need to make the payments um here you can see that tracking going back to 2016 the general fund is where you have the most autonomy in determining where you want City resources to go and so getting into the excuse me the general uh Levy area again the city provides contracted services to dogr and San Francisco townships uh the 2020 budget does reflect the new Debt Service Rel to that fire engine and that's about 650,000 uh the fire department is planning to come with uh specifications for your review at your September meeting uh pro rated that's about $67,000 a year through 2028 uh the city for quite some time now has been increasing the relief for the pension contribution by $100 per year of service for the relief Association so that go from 2307 to 2407 and then the firefighters are paid per call and by on training paid by hour and the $12 to 1240 represents essentially what the full-time employees uh would be getting for an increase with roughly around 3.3% is that a typical pay for a fire department our size per hour I mean I wouldn't have any clue what fire departments around the area would make per hour I couldn't answer that right now we can get some data yeah it's more curiosity than anything I have feedback too around that or I'd like to see when is the last time we increased that hourly rate is it we've increased it it was every year we at this has been a number of years ago but at um I would say four or five years ago there was a really big push at the state level to maybe consider they're increasing the minimum wage and I they might have even done it but at that point we were in danger of being below What minimum wage was and um so we made a concerted effort probably more I think they've been in like 50 Cent increments um the past year tried to make it more or less arbitrary rather than going 50 cents trying to make it relatable to something else that we're doing um but let let me get that data but we've done a a pay increase for the for employees in the fire department I would say for at least the last five years okay good to know thank you uh law enforcement and this is an area uh I mentioned to I think it was the mayor today one of the things I want to do is have uh the Sheriff's Office come out to a future work session we have some time and start talking about the the FTE um there is a significant change in the 2020 budget or at least the proposed budget and um it's one thing to talk about the finances I'd like to have representatives from the sheriff Sheriff's Office talk about the you know the actual practicality of what that looks like and what the council can expect to see uh we have reached out to Hancock Township delren Township uh Victoria um and cologne uh related to trying to figure out a way to partner um um for that extra 35 we haven't had any takers um the Lake Town Township agreement ended and so we're um looking at this increase of about $ 44,48 um and then just wanted to point out it's kind of a a oneoff but about three or four years ago uh Steamboat Days was really struggling and so the city agreed to pick up uh law enforcement coverage related to that so there's $4,500 in the 2020 budget related to covering additional shifts for Steamboat Days any questions so it with the sheriff's office for the nighttime officer It's All or Nothing if we can't find someone to pick up that 35% it's been inferred that way we haven't asked that specific question like what happens if we don't fund it um but every situation that they've been in in the past reflects that sentiment of they they say they can't they can't pay someone to work 65 they have to fund the full Deputy um but I can they don't have any 75 just asking I just for me the adding $45,000 worth of night nighttime coverage for. 35 just seems a lot for a town our size to need that much coverage for that dollar amount um I I mean obviously I prefer the 1.65 if we can find a partnership but I realize we can't make other communities take part in that I have a bit of a posing view on it where I definitely would support a 2.0 just when you look at the sheriff's report from the last few months and we've just I know typically summer is higher for petty crime but with the increase in thefts and just with the a lot of new streets a lot of new neighborhoods um I would support a 2.0 FTE this has been going on for as long as I've been on the council and um the Sheriff's Office does a great job in on their calls um the way they split their shifts it's tough to find that point that 3.5 or. 35 um yes with the way we're growing and um the sheriff's reports from the last um last couple meetings um there is a need for for a greater presence in Carver um just it's the nature of growth and if you look at other communities around us that um well chasa has their own Force um they have a lot of police presence I mean there's a lot of mutual Aid calls and stuff like that that go out that they'll help out but um I don't have a problem at all with bumping that up to 20 well and I think that I mean this is part of why Brent would like to get sheriff's office in front of us to really help us understand what that means I'm sure Jason and the crew would be more than happy to come out and uh and um give us their case right and I don't have an issue with bumping up to 2.0 either I do want to hear it from the sheriff's absolutely I want to hear what with all due respect I don't know that any of us sitting up here has the expertise to say we need an extra yeah um but I know I've always um thought it strange when you think typically stereotypically perhaps you know the crime is more likely to happen in the evening that we have our one FTE during the day so I think that's required by the sheriff's office in order to have the night officer so is that still the correct that you have to have the full-time day in order to have night Patrol I think it's said that in a roundabout way I haven't asked that specifically but otherwise no one they'd never have no one would ever hire a daytime cop and you just have them all at night well but what I'm getting at is yes I can support it with let absolutely get the sheriff someone who is perhaps so thank you for all of your viewpoints they're not the same as mine and that is just fine my only um thing I want to be cognizant of then as we look forward in this budget is that all of these little things that add 45,000 here and 50,000 there and 60,000 there add up to a really big number so I just want us to look really carefully when we say oh it's it's just this much it'll be it'll be fine how many of these just this much do we have adding up so that's that's where I'm at on looking at those so kind of to tag along with that I did not know that the $44,500 for Steamboat Days coverage from the sheriff's department was not a pass through I thought that the Lions was still paying for that is that something that possible to resume so the Lions and the steambot days committee which are the same and so the steambot days is a sub Committee of the alliance that also has different volunteers from around town so we already pay for the fireworks and then we manage all of the going on yeah and the bands and all the goings on around town um I think that being the is of all the the money that we output for the different activities that go on through that that this one because it is a community event also that that was how the city came about to be paying for that I know Brent you maybe have a little more background on on that conversation and why we took over or the city took over the 4500 but again the steamboat days with the money we rais and things like that outputs a significant amount of money towards that already so for Community safety I think that why that was the one that was chosen to to head off to the city to help pay for um uh so bovid on a couple of strategic plan initiatives so this was something that the council discussed during your goal setting Retreat is uh moving forward the community survey so the Strategic Plan called for that to be completed in 2020 uh you have a a representative from decision resources that'll be out at your September 3rd work session to walk through what that looks like and the process involved with that uh another uh plank of your initiative or strategic plan initiative uh was to look at kind of making Jonathan Carver Parkway another Corridor or Gateway into the city kind of the new Broadway if you will and so uh putting together a task force or steering committee to look at a design landscape plan that can be integrated into um that road construction project um so that would be through Bolton and mink and then led by Aaron Smith uh Insurance um I was just I think commenting I think it was to maybe council member mcnight or Mayor Johnson it for so for the past two years uh we've had health insurance premium increases uh that we ended up getting done but they started off at like 30% and 28% and so now getting 12% it's sad when you think like 12% doesn't seem like a lot um that's we think they can go down lower but we think that's the cap uh the city provides a high deductible insurance plan uh providing uh $2,500 uh deductible for single 5,000 for family the city covers 50% of the deductible um the premium is paid 100% uh for the single 75% family 25% for the employee under a family coverage uh expecting 5% for work comp and then 10% for liability and property uh workers comp liability property are all covered through uh the league of Minnesota City's Insurance trust after looking at the insurance that was coming through the last year and the numbers like you said that makes 12 look good um now this is one area where I'm happy to to look at and this is again my comment um a an employee package that is competitive so that we have employees who want to come here and stay here um so to me it the insurance part of of any job package is pretty important so um that 12% isn't bothersome for me at this point agree uh then other employee related items the draft 2020 budget reflects an across the board pay increase for full-time employees both Union and nonunion you'll get at the the union agreement at your regular meeting but of 3.25% uh pending approval the new collective bargaining agreement would be effective January 1 of 2020 um kind of an aggressive plan here but um we've been struggling um and we're about to lose some what i' call seasonal workers that we've had on a regular basis just because of some turnover but we've had very light amounts of applicants for these positions and as it relates to the the intensity of the labor that they're doing um I think we're well below Market on what we're offering and so wanted to make a a significant pay increase from around what we're averaging around 1250 to $14 in the hopes of strengthening the applicant pool going into 2020 uh Recreation services agreement so we've kind of covered this in the previous agenda item I I have allocated the 51250 which we've uh previously paid uh in past years to the city of chasa uh some new slides that we that we included this year just to kind of give you a flavor for the process and then also open up an opportunity for the council to discuss uh areas that maybe you want to see changes so these are areas uh that are not included in the draft budget so as it relates to Pavement management plan in order to kind of get a sense of of where Street should uh be repaired and what that looks like as it relates to Mill and overlay or maybe a crack fill um one of the processes is developing a plan where uh we send out a crew to grade each Street and there's they look at different uh oh we lost SE pothole repair they'll we'll send out a crew to to grade each Street that's prepared in a report at a really provides an a great overview for not just staff to look at but it gives the council um an idea of of where we're sitting from an infrastructure standpoint and so we've as I said before done a lot of heavy lifting as it relates to reconstruct and now we're going to be moving more into maintenance um and when you get into maintenance the threshold and the city is stayed away from it in large part but there's a really high threshold for assessing maintenance costs and some would even say you should stay away from it I know cities some cities do it the city of Carver doesn't have a history of assessing I'm Mill an overlay project um as a City attorney would say it gets really dicey when you start to try to do that and show a benefit to that of improving the property value is that fair to say yeah I waited for Larry to come in he timed it perfectly so order and that's what I kind of kind of hit home ear on one of the earlier slides is TI of developing a strategy because $60,000 is not is frankly not going to get you a lot as it relates to a Mill and overlay project um so you can see that next item down is trying to add to that $60,000 budget uh uh Public Services is consistently or typically uh requested about 28,500 for what I'd call smaller Capital purchases uh a vehicle replacement small lawn mores Etc um in consideration of where we're at on budget and then the equipment certificate that was not included same goes for the fire department they have a capital fund uh that was not included one of the things that's going to be an ongoing issue I think we're going to get a sneak peek into that through the balance of 2019 is custodial support uh opening up a new building like that is great but there's going to be a lot more to clean uh I did add some additional hours um in stal but at some point in order to frankly keep you know that as a consistent position and provide um guest to that building and other City facilities with the experience and the presentation that I think we expect uh we're going to probably have to invest in a full-time position uh Lions Park shelter improvements there's basically the similar work that was done to the community shelter Community Park shelter uh we had planned for uh for Lions Park uh the internship program we had run that for about 2 to three years uh dropped that off uh just due to budget uh constraints uh and then uh Broadway holiday decoration so the new section of Broadway north of Fourth Street uh we don't have holiday decorations for that section of Broadway and uh there are quite a few of our existing decorations that probably need to be upgraded just based on uh the length of time that they've been used so this is just a snapshot you could probably find a few more but it gives you an idea of some of the things that were discussed but ultimately didn't make it in at least this current Draft Brent I'm gonna can we yep thank you um when it comes to the Lions Park shelter and the holiday decorations that may be something now that we're moving into a different fiscal year that the Lions could be approached about again um I know when we talked to them about the decorations um they did not go for it last year but they were also still um um in the process of paying $25,000 towards the city hall so now that that has has gone through that it may be something we can ask the Lions for again sure so some budget choices that have been included if any of your basketball fans during March Madness they have like the last four in the last four out so these are the the ones that just made it into the bracket uh so Street Maintenance fund uh chesa Recreation partnership um or on that we've talked about considerably the evening Patrol Sheriff's Office um spring cleanup it's a wildly successful event but it's $22,000 to the general fund uh the community survey uh we're estimating to be 15,000 uh uh JCP corter landscape plan 15,000 and inspections technology upgrades as it relates to um digital plan review um submitting uh building permit applications online um we're expecting that our new building official she's got a lot of great experience as it relates to that and so we want to give her the opportunity to be creative and upgrade our our current systems um and again this is just a snapshot there's probably any number of items that when you review the long or the line item budget you could say what about this this is just spent as a conversation starter um so as we get in I know I'm getting close on time uh kind of the summmer data our general Levy history uh based on our existing draft here our current draft that's a on the general Levy side no remember was General Levy Debt Service Levy and then total on the general Levy side uh just over 9 and a half% and you can see how we've tracked since [Music] 2016 on the total Levy uh I think this is probably one of the more significant slides here you can see where our Jer Levy fits in The Debt Service Levy which by resolution you've kind of agreed to pay that those payments and our total Levy and then our increase year-over-year we've been kind of steady and then we've had you know pretty two significant pieces here one related to the city hall and then uh the other related to our new debt service and this is a I think an interesting dynamic because yes the levy goes up but the levy is only one part of the formula for how taxes are um what your taxes are and so yes you want to have a conservative number but the big another big input for that is what our taxable market value is and I'll get to that in the next slide here you can see how our total Levy history uh relates from 2016 into the current draft um and then I've broken out some options here so you can get an idea of if you feel more comfortable at a different Levy uh number what it would take to get you there so if you wanted to go up what that would do and then also going down I I didn't go below 7.5 once you get to about 6.5 that's what we need to to fund our new Debt Service um and so obviously can go low we just have to would have to cut more out of the general Levy side to do that uh but again this is kind of the big piece so the number the certified City Levy you know that's the com combination of the general Levy and the debt Levy but the big piece is what you divide that number into and so when we looked at values going up we have new construction so that's kind of like what I'd call like the good new value so whatever you add to that will kind of dilute the property tax uh but when you have overall value increases so we have values in Carver going up by 10% you'll have a home that was valued at $300,000 last year their new value is going to be 330 some, so they're going to end up paying more taxes more in taxes even though they're um even though they're even though the rate might go down because the value has gone up and so I'll get to that in these upcoming slides here you can see this is from the county where we're at at new construction and you can see how we got to the the market value change um getting into some rates and how we compare with other cities in Carver County I think the the best way to kind of explain this are these example calculations of property taxes and so here you can see the the pay1 19 using that rate and again so that's the levy divided into our total market value or taxable market value will get us that rate so you take your capacity multiply it by our local rate and that ends up being your property taxes this Homestead exclusion is a kind of a deep dive if you want to get into that I can invite the county accessory to come out one time and talk about how values are created and the calculations that they do but there used to be kind of a homestead credit and they've turned that into an exclusion it can be somewhat complex and I'm not in a position right now to try to explain that to you but this is right based on what they told me um so pay 20 so you have a $300,000 home and this is an example of a home that is $300,000 last year and $300,000 this year and that'll be um that could happen but it' be somewhat of an anomaly and so you can see that comparison tax impact in this instance if your home didn't go up in any with any Val of any value and that cannot that can be more than just the county assessing it higher it could be that you finished your basement uh you made it an addition to your home you added a third stall to your garage all those itemsin it's 7 o'clock oh I'm getting there I thought you never mind um so this is an example of how that property value has gone up so gone up by 10.7% and so you can see the corresponding impact and in this instance uh the property taxes have gone up by $145 if your home went up by 10.7% in value so this snuck in here this after seven but gives you an idea of where we're at um the council wants to stop now and continue the conversation during the regular meeting you can do so um but I'm fine with continuing this this is important I think we should keep on we can start meeting from so what we would like to do is get some initial feedback from the Council on what you like what you don't like I've got a couple of things that you asked for that we can prepare for the your next work session um so the one thing that came to mind um that I don't think I see in here but is a continuation work with WSB on the levy right so that would be under our Enterprise fund so we won't include that in okay in this area okay good I have nothing so for the Enterprise funds when will we know what the changes will be for 2020 so Heather is going to prepare a 2020 work plan with a corresponding cost so I should have that probably within the next two weeks okay and then we'll integrate that into the B 2020 proposed budget for the storm water fund okay will we approve the budgets at the same time yeah you approve all all the budgets as a collective uh at your last meeting in December is this we we focus the first part of the process on the general fund since you have to set the preliminary Levy by the end of September got it okay yeah but it's good to think about the whole impact to our we will have the Enterprise fund budgets ready for you toward the end of September early October okay is the line item for included in the budgets for Street Maintenance is that an increase it's the same it's the same amount right and one of our if you go back to a past Council me our new funding strategy for that is to have that be a transfer so you're going to fund it in the general fund and then it's going to be once the budget's adopted immediately transferred into a Street Maintenance fund oh right so that if dollar if the money isn't all spent it doesn't roll over back into the general fund it'll stay in that general or the Street Maintenance fund year over year I remember that now Brent can you remind me of the community survey what um what are the outcomes we're hoping for from that so that'll be secondary outcomes so you won't so the I think from recollection it's could be up to like a 100 questions but you'll it'll essentially provide staff and the council with how folks may feel about affordable housing or park services or how we're doing on snow plowing or how our communication is in the any number of questions how they what their feelings are on the future of Transit and so will we end up using that information as a tool to inform us on policy decisions or budgets or engagement strategies so it's it's a oneoff in that it's not um you cut your arm and you put a Band-Aid on it there's a solution right there it's a you're going to use it as a means to help you prevent from getting cut or that's an analogy too far that's a great one thank you so it's it's one of the things that was in the last strategic plan we didn't get to it it's in this current one uh it's a kind of a philosophy of we want the residents to tell us what they're thinking as opposed to us assuming and one of the things we've talked about at a staff level is sometimes we feel like we overcompensate for the feedback that we get on social media and so this is a way to get at residents that we don't connect with on a regular basis and what they're thinking as a collective as opposed to maybe a a smaller group that we hear from on maybe a more consistent basis I'm I'm just wondering if we're going to say hear from that same smaller group and not from another one so so the this is a they do a phone survey and it's randomized so it's not they they have their staff comes out and we'll get a better picture of this at your September work session but it it's not something where everyone fills out a form it's it's going to be pretty random so it it won't get at what you're talking about or will get at not having the same people respond any other questions comments no all right thank you um I think in the interest of time we'll do the city manager's report during the regular meeting I'll make a motion to close the work session so we have a motion to adjourn from council member Henry I'll second and a second from council member mck all in favor I I opposed motion carries all right