you you good evening I'd like to call to order tonight's regular board meeting of the ISD 191 Burnsville Eagan savage school board the date is April 9th 2020 and the time is 6:30 p.m. I'd like to start by welcoming folks that are joining us from home we are all living in a teleconference age now and so pleased that we're able to continue our work with that we will start with the Pledge of Allegiance director how eager would you please lead us in the pledge we will start tonight's meeting by approving the agenda I will take a motion to approve so moved by director shot second second second it by director Miller any discussion seeing none I will let our audience know that because we are doing teleconferencing all votes will be by roll call miss candy would you please start the roll call Haidee courier hi Scott Hill hi Eric Miller hi Abigail alt hi Jen Holloway Curt hi Leslie Chester hi Darcy shots I and the motion passes thank you turning to the first item in the information portion of our meeting we will start by receiving a report leaves a writer executive director of business services we will receive a report on FY 21 final budget adjustments welcome Lisa I am to give you a report regarding our adopted budget FY 21 in our preparations to bring forward to the board in June a budget that is a total budget for adopted in June and in the process of developing this we have gone through a number of different conversations with our own internal staff as well as with the board at this point in time we have a summary presentation of the final adjustments to date dr. battle I wonder did you want to give any statements before I got into the PowerPoint no please proceed all right so to begin then I will go ahead and move over to the PowerPoint presentation and share that on your screen so you should now be seeing the moment presentation with our slide title screen here FY 21 final budget adjustments report as of today tonight we want to make sure that we cover where things stand we want to talk about the results of our interactive model that we did use through our process and show you what those are and our next steps so just to refresh everyone's memory we did begin with certain goals laid out before us for developing the FY twenty-one budget the adopted budget these were the goals that we identified I won't read through those in detail but I would like to to point out the fact that it throughout our conversations through our discussions we have been trying to keep these things at the forefront we will talk a little further at the end more towards the end of this discussion regarding the last bullet which is submitting a balanced budget so as we began our process we first needed to determine what it is that we were going to use for enrollment assumptions and so you can see on this slide that we begin or we are pervert presenting to you a budget that is built upon a seven thousand six hundred six k12 student count and so based upon that enrollment we determined our revenues we would anticipate from that and from there then we identified four initial projected deficit of eight point five million dollars and these numbers are rounded at that point in time as we talked about with our general community the fact was that we went into this entire school year knowing that we needed to approach our concerns related to our financial situation from a very multi-faceted approach that being the integrated action plan part of that integrated action plan was they voter approved levy so you see that reflected here of an equivalent amount of 1.6 million dollars additionally we talked about the closing of facilities and through that process the Board determined the closure of two elementary schools in one middle school for next year and we calculated then the additional savings we would anticipate seeing mostly personnel-related of 2.6 million dollars the next slide indicates a right sizing based on enrollment you'll see the details in is in just a couple minutes but it totals up to about 1.3 million dollars for purposes of right sizing that means aligning our staffing ratios to the true enrollment that we're anticipating and projecting that 7,000 6:06 for k-12 young that then there was quite a bit of conversation and discussion around various different areas keeping in mind our goals keeping in mind the strategic direction of the district and and identifying 1.74 million dollars of additional adjustments and efficiencies some of this discussion went all the way up through last this this week on Tuesday evening and so this is updated for that information and that is what is being presented tonight we have still though a remaining deficit of 1 million $260,000 projected so given this what we have attached here are two PDFs and I just want to show this first one here I'm going to try and make this a little larger for us I think that's a little easier for the public to see as well this is a one-page summary it's a very common slide that we show when talking about our general fund and that's all we're talking about is our general fund here so you see that there are a couple of columns related to the current year the adopted and the revised budget and you see a column for the previous school year that was audited 1819 on the far right though you do see a projected 20 2021 school year and a 20 21 22 school year and we are focusing on the second to the last column that reads the 14 million 204 or 11 for the total beginning fund balance top row with that number in play we then in calculating those revenues based upon that enrollment to 7,000 606 and then the expenditures this expenditures number is a rollup of all of the costs that we anticipate with certain percentage increases on a line item basis and then applied to that was the list of budget adjustments that we will look at next so this is reflective of after the fact of those budget adjustments and shows that a resulting variance of revenues less expenditures showing a negative 1 million 260,000 166 it does indicate a total ending fund balance of 12 million nine hundred and forty four thousand two forty five is projected at the end of 2021 school year it does use estimates as you see below breaking down our fun balance as to how much of that might be non spendable and that's an estimate based off of prior year audited figures the restricted is an estimate based off from where we are beginning and where we anticipate we could spend those restricted funds first before on assigned same is true for committed which reflects pretty much our carry overs and prope and then the unassigned is reflective of those dollars which are not tied to anything in particular but unassigned the formula you see below of six point eight seven is the percentage that is calculated for that unassigned fund balance that is projected for fiscal year school year ending twenty twenty one the other link on this particular slide is the final list of FY 21 adjustments and I just want to navigate here so that you can see as I go so on this list of final adjustments you will find that the format we've used is a reference number on the far left the department is listed nuts with an item description an estimate of the FTEs that are related to that particular line item yes or no and everything on this list should be yes as we look at this as they have been gone through the process of being reviewed and determination made as to whether it would be included next column is the total savings or in some cases that there's no brackets around it it could be a cost and added cost for what that adjustment reflects and in the case where it is personnel it is reflective of salaries and benefits there is also an impact statement as we go down you'll see that so I just want to point out the slide that we just spoke up we're the very the groupings of the various dollar amounts and we start with the eight point five million dollar deficit you'll see that rows one through 13 I'll reflect those items related to the closing of the school's lines 14 and 15 they reflected the right sizing and these above are colored blue as the blue at the very bottom you can see indicates by our key that the user items decided by the board or considered part of our base so these were four determined as the closing schools the score determined and then the right sizing was agreed we would move forward with that as part of our base when we look at the green colored items which range from numbers 16 all the way down through numbers 46 those NAM the green reflects those recommendations from the leadership team and items that are very detailed in nature that were determined at a level of management as you can see from these there's all yes a zombie's again they are green only for that reason and also reflect negatives of being adjust budget adjustments that will save dollars whereas those without brackets such as lines 41 42 those do not show that they are additions to our budget and then the last two lines I'd like to speak about our 50 and 56 these are blue again as these were under board discussion the other evening and were determined by the board as being indicated that that was a desire as we take a look at these you will see some missing reference numbers I want to point out to the public they are missing because there were line items that have been removed from our list from consideration and so we just we hid those lines and do not show those as you can see all of these that are yeses then total up to the number that you see below which is 5 million 669 913 and 86 cents that is the figure that has been reduced in order to come up to the total expenditures that you saw reflected on the previous slide in a summary format as we move away from that detail and to the next slide we did seek budget input as well from our public and so there is a slide here where these are the two questions that were asked what programming would you prioritize as the district works towards its mission and secondly what efficiency should the district explore and linked here for the public and for your reference as board members is that summary response with the suggested priorities and then the number of different comments that may have been made regarding those things and then below that the suggested efficiencies as well with those items that were and how many times of you have I mentioned or listed next we have our continual budget review so as we've gone through this process up to now it's been quite a bit of work in developing the line items and determining the cost for the various different suggestion suggested positions and and items and as the board has provided guidance throughout this process on particular budget adjustments the environment in which we function budgetarily will remain cautionary given the many unknowns at this time and into the near future so I would like to say that in our process there are two commitments for sure that you will see us working line that is to ensure quality instructional programs and students supports secondly to ensure that we align our expenditures to the revenue that is received we are acknowledging that there are many unknowns at this time to name just a few of them coded has reduced revenue streams for us to what extent is yet to be determined as we do not necessarily know the full amount of emergency funding that may come our way whether it's through federal means or through state means so at this point in time we do recognize and know that with the closure of our building and the inability for us to continue to offer some of our spring sports or activities or rentals or community ed courses all of that has had an impact on our revenue streams additionally we acknowledge that an unknown for us at this moment is the enrollment for fall we are estimating a figure that amount may or may not be exactly what we see in the fall and that's that's why it's an estimate but it is something that we have to acknowledge now as being an unknown for sure the other question we have at this time is our summer school we're ready and waiting just to learn whether or not we'll be able to do summer school in person regardless we are prepared to continue our distance learning for the summer school program and we're working towards finalizing those plans as as we speak as we move forward the leadership actions that you will see us taking in implementing the line-item budget as we move forward and helping others to build a line-item budget is that practice of carryover foresight and department budgets it's going to be limited some of the carryover items will no longer be just dispersed and instead we will be focusing more on each site and Department is going to be asked to function within 98% of their allocation of budget and strictly adhere to those budget limits they see on their expenditure budgets as we build the FY 21 budgets there are cost-saving efficiencies that we are requesting of all employees sites and departments this means sometimes it's just about the culture that we work within right it's about are we thinking about what our true needs are and only those are what we're spending in our time focusing on or are we also looking at some of the wants we're asking people to focus on those things that are of need at this time as we are still striving for a balanced budget to the extent possible a district-wide determination of how our public may assist our schools our programs we plan to develop and communicate well with our groups this would mean our PTO s our boosters our families any any donor that may call and ask how can we help we want to be prepared with a complete list that makes sense for us district-wide and so that the public and all of our staff all understand where it is that we're focusing our public attention toward as well as what it is that we can then focus on otherwise with all of that in play and as we begin to implement this next year's adopted budget once it's approved by the board in June the book this is a report for the list of items that are on our our cost reductions list as well as what might be added in the next year but as we move forward the board will be taking a report on June 11 and receiving that report regarding what is that adaptive budget look like forever 21 not just the general fund but also from all of the funds inclusive of food and nutrition community education capital and debt on June 18th a week later the board is scheduled then to approve that adopted budget for FY 21 as per statute a board a school board must approve the adopted budget for the next fiscal year by June 30th this year is going to be a little bit more challenging in some ways in the fact that we are also being asked to make sure that we are making any budget transfers also before the end of the fiscal year so those budget transfer requests would also be presented to you in June for your consideration and their only reason we would find ourselves doing that this year would be around the cogut impact and so we are working to try and track and monitor our current in some cases their savings and in some cases there's additional costs in the end we need to determine exactly how much is eligible then for that budget transfer and then make that request for the board approval then in June that concludes my report thank you very much Lisa I hope that our community and our audience by now realizes that this is a very lengthy process this budget process and we started back in December and have had multiple meetings so a lot of time and a lot of work has gone into reaching these this final report so thank you Lisa and thank you staff for your help with that I will open it up to board members for questions and comments there we go director dr. Schatz that was me Eric where did you raise your hand I raised my hands oh you officially raise your hand all right I just actually I just want to echo what Gerald expressed that and express my thanks to Lisa and the whole staff it is a complicated difficult process and I thanks to them for helping us make the best decisions that we can for the district thank you dr. Miller yeah the same thank you two to three so Lisa and the rest of your ministry to crew for what the work you guys have put in the attention of detail and the tolerance of our questions and time you know the timing involve a doll that to the general public I think it's important to understand that you know if we say this all the time it's school finances are very complicated they don't run the normal gambit of what you would consider normal financing and as such I can recognize when someone on the surface looks at this and sees that we're proposing about a budget deficit of 1.2 million dollars next year on the surface that looks unusual but it's important to understand that we have funds we have reserved and unreserved funding funds for that lack of better phrasing call them savings accounts or checking accounts and we are making a conscious decision to utilize some of that in a effective manner and ironically actually going to end up with those funds staying strong afterwards but this is in light of the environment that we find ourselves in with the closure of schools the desire to not strip this district of all the benefits that make it the best district around so we're doing the work we're casting a wide and far-reaching balance here and I think it's important people understand this is a very conservative and tight budget that we're doing if you look back at the and you don't need to bring it up at least but if the viewership was to page back a little bit in the feed you'll see that they were when you showed the spreadsheet we're actually spending less this year than we spent last year so you know again it's important people understand this is not a reckless budget even though we are proposing a deficit it's the best we can do given the circumstances you would love to keep everything they were cutting I think everybody knows that and the best thing anybody can do to change this is to get older their local legislature and let them know they need to spend more on public education you can only pay for things with the money that comes down from st. Paul thank you Thank You director Miller any other comments board members okay I will wrap it up then and dovetail director Miller's comments that it is that it is a conservative budget and we recognize that this is the work that we needed to do to keep ourselves hold at the same time I have to acknowledge that we are going to lose some very talented and caring staff and teacher as a result of this process and that is not something that any one of us takes lightly I think I can speak for all of us on that but um you know this is these are very hard times and we'd prefer not to have to make those cuts I think also Lisa alluded to this in one of the final slides that there we are looking at a culture shift in terms of expectations that we will live but all of us each of us will live below our budget and that's very important it's we're all in this together and we all need to mind our you know pennies nickels and dime to make sure that we come in as close to budget as possible and that means thinking about the needs versus the wants Lisa I liked I like how you had put that so with that I will wrap this up and we will move on to the next topic thank you very much Lisa next I don't believe that Yoda he joined us this evening okay so we we are we will be missing our student representative and hopefully she'll be able to join us at our next meeting I will turn next to dr. battle and we will receive the superintendent's report thank thank you board chair alts and members of the board I just had one topic for tonight getting a little feedback I just have one time before tonight and I don't think you'll be surprised about what that topic is the last time I gave a superintendents report to the board it was March 12 I simply let you know at that time that the Minnesota Department of Health was not recommending that schools closed to students it's been less than a month but it feels like a year has passed we are living in the different worlds and we were four weeks ago first and foremost I want to say how incredibly proud I am of the 191 team when governor Wallace ordered schools to close and call for all hands on deck to provide learning meals and childcare our staff members responded with passion creativity selflessness and determination to find a way to make it happen the challenge put before us was and is great how do you provide child care and maintain social distances practices how do you prepare materials and deliver them through car windows and in neighborhoods when you don't even know how many meals you will need how do you create and launch a whole new model of business learning in under two weeks our district saw this challenge as an opportunity to make a positive difference in the lives of our students and in our community we didn't just sit and worry about what we didn't know or focus on what couldn't be done we made the path to what could be done I've been part of this community for just over nine months and I've learned that's what it means when we say we are one ninety one we look forward we find a way you do it together all of that said we must acknowledge that this may be a traumatic experience for community for our students families and staff we still have barriers to overcome and even when we do people will be changed I want to encourage every one of our families and all of our staff to be mindful of their own needs especially their mental health there are resources available on our public website for families whether it's accessing financial support or physical and mental health support and staff members can access our Employee Assistance Program and that information is on staff central I want all of you to know that we can be proud of how we've responded to this crisis we must also continue to be delinked to care for each other and to live our values based on what I've seen I'm confident we will thank you 191 community and I'd also like to give a special thanks to board members for your guidance your support and your patience as staff figured out this whole new world but we are committed to making sure we continue to educate our students and support our communities especially for our health care workers and first responders as we care for their children to get through this crisis thank you so much thank you dr. battle I'll open it up to board members for just clarify for individual board member reports at our next meeting we'll take committee reports any hands for that director Korea hopefully I can do this um Thank You gerald I am a colleague who lives in Oregon and I've been chatting with her she's a teacher in a district there she teaches secondary English and of course they're not attending school as well and it was a a good conversation for me as I looked in a retrospective on the decisions we've made as a board over time to provide Chromebooks and to provide technology it's passing the technology budget or Lobby to provide our students with with with tools that made this happen for our students to make it possible for our teachers and our students to continue with their learning as I listened to her story and I was comparing notes and I thought this is incredible what we've done for our students here so she was telling me that some of the things that they were going to have to do mostly review rather than moving forward with the curriculum and for kids who are looking to go to college to finish a turn paper those kinds of things that wasn't very good so I'm proud of our district and some of the decisions we've made in the past so I just wanted to comment on that that I think we've done some things in the past that are serving us well right now so thank you Gerald thank you very much dr. carrier board members any other comments more reports okay I do have one thing to add and it ties directly back to dr. battle statement about being proud of our response to this crisis and actually director courier tears as well just wanting to let people know that as a community we are really pulling together and trying to figure out how we can support one another and studies to be able to share that there will be a Burnsville leaders forum on Monday April 13 at 1:00 p.m. that's this coming Monday at 1:00 p.m. and members of City City of Burnsville Council and staff representatives from 191 and well will meet together with our Burnsville Chamber members this is actually being led by the the Burnsville chamber and so it since it will be live streamed on Facebook it'll be a kovat update kovat 19 update just to highlight really how our community is continues to be strong continues to come together and behind the scenes working to make sure that that we are all hitting our stride together so please join us on Monday at 1:00 p.m. next turning to the business portion of our meeting we're being asked to approve the consent agenda although board action is required it generally is unnecessary to hold discussion on these items in the event that a board member wishes to discuss an item that item will be moved for separate consideration are there any is there anything that award would like to for separate consideration alright with that I will take a motion to approve the consent agenda don't look moved by director shot second occur seconded by director courier Ms Kenny would you please call them Oh Scott he'll hi Eric Miller hi Abigail alt by Jen Holloway I Leslie Chester Darcy shots I D D courier I thank you next I will start a new business discussion with Stephanie white director of student support services we are being asked to approve 2020 to 2021 ECSE birth to three program and evaluation team calendar welcome Stephanie Thank You chair alt a good evening board and good evening dr. battle I'm here to force the stretch calendar of our birth to three team this is a calendar that we do separate for this team of folks as they're early interventionists and they as they do their work with young families birth to age three we stretch that out over the whole year to make sure that we are responsive to the needs we know early intervening is very important and so you can't take a break in the summer or different parts of the year and so we develop a separate work calendar for them in order to respond to that particular age of students and families I can't hear you Abigail Carol I think your beauty got it sorry I couldn't tell if Stephanie if there was buffering or and you were still speaking or no if you had stopped so with that we have a recommendation I will take a motion to approve woman moved by a director Hume seconded by director Miller I'll open it up for questions and comments hearing none I miss Kenny would you please call the roll Eric Miller aye abigail alt I Jen hallway ger aye Leslie Chester Darcy shots I D D courier aye Scott Hume hi thank you and the motion passes next we will stay with Stephanie white we are being asked to to approve on a first reading basis changes to policy 516 student medication okay this policy is a provision and we're recommending that we adopt I'm an addition or it's the end of the policy that talks about sunscreen and so student medication used to require any sunscreen would come with a doctor's note but as our knowledge around the need for sunscreen and making sure that kids are safe when they are playing outside in our facilities we have all evolved as a society to a value sunscreen and and parents are really good at not teaching their children how to use it right and so I'm given as a policy to add some words so that parents are free to send sunscreened with their children to school and backpacks are keep it in their lockers or whatever without having to go through the health offices in our buildings and so I recommend that we adopt the suggestion from MSBA thank you very much moved by director chester ii ii ii did by director hume any questions director career you have your handout yes I do I was there any discussion in the committee about that the sudden screen product had to be commercial or rather than like a homemade product or something like that there was not that discussion but with the nurses they felt pretty strongly that this was a really great recommendation for our students and their discussion we've all really revolved around making sure that kids are learning how to take care of themselves and the son as well and that the option of having kids potentially burn their skin is much much worse than then you know using sunscreen so even if it was lotion or wasn't as strong they would work or support the parents without those conversations if they felt that an individual student needed a conversation around what they were using if it wasn't strong enough for whatever but they thought that this very positive step forward in in teaching some students in their area so the nurses felt that this was strong enough language that that they would use the cras product okay thank you yes any other questions seeing none on this candy would you please call the roll all right Abigail alt hi Jen hull winger I Leslie Chester hi Jesse shot I duty courier i Scott hue hi Eric Miller recommendation passes Thank You Stephanie next we are being asked to approve on a first reading basis changes to policy 802 disposition of obsolete equipment and material and I believe this one goes to Lisa Ryder Thank You gerald this evening we have a policy brought to you at with some MSBA Minnesota School Board Association statutory changes that were recommended in the policy review committee on March 10th reviewed these as you take a look at the policy itself everything's pretty much the same as it has been until you reach letter H at which point then it's basically including tablet devices doing some renumber and then it's giving an option that's adding an option for us to be able to expand the potential recipients of surplus school computers the option that's being added is for the school board upon board resolution to create the option to sell or give surplus school computers to qualifying students so that's new and different and something that I think is the local school board opportunities then to address whatever needs they may feel they have in their community aside from the other options that in the past have been available when it comes to dealing with equipment that is considered obsolete so at this point the recommendation is to the board to approve on a frustrating basis changes to policy 802 disposition of obsolete equipment and material thank you Lisa I will take a motion to approve so what moved by director chester ii ii ended by director shots any questions or comments seeing millon ms Kenny would you please call the roll Jen hull breaker aye Leslie Chester I dare see shots by DD courier I'm Scott Hume by Eric Miller Abigail alt aye and the recommendation passes thank you with that we will now adjourn to eight Ward workshop where we will receive information on health and dental insurance and the renewal of those so I will declare us now adjourned and we will move straight into the workshop with Stacy so line executive director of Human Resources I also want to introduce chase ambrosia from one digital he has been our consultant and our support with our self-funded plan now five years six years it's been going on seven going on seven had time flies so and just want to bring to you tonight typically every year we bring to you in the form of a workshop the information on our self-funded plans so that that's the time in which we can ask questions review it and during our next board meeting we'll bring the proposals for the rate increases so that's starting in May we can do our open enrollment have everything processed so that when our new plan goes into effect on July 1 we're all set and ready to go so that's kind of our normal process through the through the year I want to start off by saying that our self-funded plans are both healthy our medical as well as our dental we're in good shape with those this year currently year-to-date we are spending down our Medical Reserve by about six hundred and twenty four thousand dollars part of that is a major increase in in procedures in March and I think some of that may be related to the Cova virus that we're seeing that if folks were looking at elective procedures they were trying to get them done ahead of potential shutdowns so we saw that not only in the spike in our monthly clean so close to four hundred thousand dollars we also saw that in our stop loss consideration so that's when you look and you see that there's eighty percent for the aggregate which was kind of a nine percent increase since January we're looking at those high-end expenses a hundred thousand dollars plus and currently we have nine of those with one of them exceeding two hundred and twenty five thousand dollars whenever one of the cost exceeds $225,000 that's where our stop loss insurance kicks in okay so we're for a self-funded plan we're not in this by ourselves we do have a backstop so anything that goes over $225,000 an insurance provider kicks in and helps support that going forward so that's we're spending down but the next three months because folks aren't going to have the opportunity to probably do elective surgeries or some of these other type of high end expenses that may start trying to coming back into balance before brings back pain so this year also was the third year in which we had to go out for bids for our stop loss our third party administration liability piece with that and we received bids back and overall the increase is going to be about one point four eight percent okay so what that averages out is just a little over twenty two dollars per employee per month is what that will end up looking like again part of this is I don't have the staff that process all the insurance claims we use we're used preferred one so regardless of where folks go out for their insurance their doctors networks preferred one then processes all those bills make sure that they get paid appropriately they help us manage the money going in and out out really going out from the from the district but they take care of all of that for us so they have a fee for that they also help with the stop-loss set as I was referring to anything over two hundred twenty-five thousand dollars overall it's a it's a good day from them they've been our partner now for a number of years and we're looking forward to moving with them going forward we do have a price lock-in for the admin fee of $43 for the next three years as well as a wellness credit which we use to for our employees and their program for wellness just a bio skansen in the fall flu shots those types of things that are helped support it through this plant and then also will have a 25% rate cap first top loss further for this renewal now moving into the actual medical renewal well last year we ended up taking a three and a half percent increase on our medical rates and at the time I believe that it was recommended it was somewhere between five five and a half percent if I'm not mistaken somewhere in that area and we were already having some of those budget reduction conversations last year and if you recall we said okay the the projection model is so that even in the worst of the year we're still going to be able to add to our reserve you know we're not going to have to go in so last year we made the step saying let's go down to three and a half percent understanding we may have to dip into our reserve we're not going to have the same amount of padding that even on the worst case scenario year worm pretty good sheep you should be fine and as it is right now we're spinning down about six hundred twenty four thousand dollars but like I said we hoped for a little bit of a bounce back for the last three months so we did get a little bit closer by going under what was what was suggested so that's the reason why you build up a fund on a reserve is so that on the bad years or the reigning years you can go back and you can dip into that so that we're leveling our fees over the year or increases instead of having ten percent increases one year and another year down to three back and forth trying to make it more stable more manageable predictable over time this year we would be looking at a four point two three percent increase and that's the one lens of looking at it kind of like what Lisa and I do with a number of our different staffing and budget numbers we have different perspectives different ways in which we come at it the second piece is looking at what our five-year trend has been doing excuse me for the last five years in what would that percentage will appoint well the last five years our percentage increase has been roughly around six point eight percent for cleen's okay so that number would be like a seven point six six percent increase to our plan again we have a very healthy plan we're spending it down this year a little bit at the moment and given all of our budget reductions I wouldn't want to recommend this for multiple years but we do think that we could increase our fees are premium caused by 2.75% instead of the four point two three percent we still anticipate that we'll probably spend down our reserve but not to the level that it's going to put us in any type of risk or jeopardy next spring we'll re-evaluate how things went and if it continues to decline at that point we'll probably have to start pumping the brakes and start rebuilding it because again we don't want to deplete our medical reserve because the backstop for the Medical Reserve is our general fund and I don't want to have to go there you know we want to keep that part healthy but we also don't need to deplete our general fund over ambitiously when we can take care of you know just how we on control are in our premium rates so if we win with the 2.75 percent increase that'd be about twenty to thirty five twenty two dollars and thirty five cents increase to our single plan and about fifty seven dollars a little more than fifty seven dollars to our family plan that would be the increase that we would be looking at per month for next year okay any any questions on the medical I'm flying by a fifteen thousand because insurance can get into the numbers very very quickly and so trying to keep above all of the peaks but if you have questions that's why chase is here I guess Stacy I have I do have one and I'll give board members a moment or two that you have anything else novels up to them just just to be clear well you could be recommending a four point two three percent increase on premiums you actually we're actually here hearing a recommendation to increase by only two point seven five percent and that's basically calculated guesstimate of what we believe will happen and over the next year or so yeah the the best visual that I have is in during hurricane season you see that cone of expected landfall and you know they feel that it's going to get somewhere probably close to the middle but they give himself a little bit of margin either north or south of it and the percentages for insurance I feel are very similar have that number that is provided is kind of towards the middle there's a little bit of buffer on both sides but that buffer on both sides still is to protect the plan bill to add money to the reserve from the worst case well we're leaving that centerline out we're reducing our margin of error it's really what this comes down to understanding that if the plan doesn't come in as expected we may have to spend down our fund reserve for this to offset it you know it's still it's still a decent number it's still a safe number but it just doesn't have the same margin of error that four points two three percent would members any any other questions well I know we have we have some more information to dig into and Thank You chase always good to see you join us and Stacy thanks as always work members any questions that come up between yes done yet that was just a medical - we got two more things we have our dental which is also self funded our dental plan is the little engine that could it just seems kind of plug along every year doesn't need a lot of maintenance to it and it's it's right around between zero and one percent as far as probably the amount that needs to be contributed to it right frankly we we need to educate our staff a little bit more because staff are not taking advantage of their preventative care nearly as much as they should we can go twice a year for checkups and that is not utilized by a large portion of staff and that's one of the reasons well that's costs it into our to our liability it isn't one of the things in which we're seeing occurring so that's one of the reasons why the plan stays fairly stable over time I'm looking at a 1% to increase just a minimal flat increase in that area as well finally the last thing is we also went out to renew our bids for life and long-term disability and part of that has been a lot of our conversations through our negotiations process to change our language and our agreements to allow us to explore other options for long term disability our plan kicks in after 30 days of eligibility before Ltd kicks in it's a pretty rich plan we weren't able to implement with a new company yet at this time or the low bid on that because I still have three contracts that are open one could be ratified yet as well so what we did is we went out then we came back to Hartford who has her current provider and said can you provide us a two-year extension with us staying with you and because that'll get us through this round of negotiations a two-year extension and since all these other bids were coming in lower than yours as well can you do anything about that and they are we will stay with Hartford for disability and life insurance but we're also going to be spending twenty eight thousand dollars less to do so so we were able to leverage our plan in the long run and get a reduced rate for that so our rates and those areas will be declining and I'm really excited if we get the language that we're looking for in all of our contracts when we do go out again in two years I believe we'll be able to maybe won't even have to change our plan but we will definitely be able to even leverage it for even more reductions in our cost that's the goal it is to go that's so that's a that's the wrap up of our self-funded plans and our health insurance as a whole great and I see that as a question yes thank you this is for chase chase thank you again for spending your evening with us the stasi you mentioned the dental is not being utilized as much as we'd like to see it on the preventive side I've personally been in a circumstances where there was actually a $50 a year penalty on the medical side if he didn't utilize the dental is that this chases or something like that the we might build the deploy or something incentivize like that it's available certainly there could be an incentive measure to encourage people to go in in terms of a penalty you know that would probably be difficult to put in place as far as you know being considered an aggregate value change and potentially a cost or increase in cost to employees but you know employees know where we're things are at and who's going and who's not going in terms of the employee demographic as well as the dependent demographics based on you know what we've reviewed with the insurance committee and you know we continue to promote and highlight but it's a common theme not just with you know Burnsville schools in other districts it's across the board and some people are just having a fear to go into the dentist or just you know not wanting to because they think they're young and adventurer leads to your overall health and so we want to continue to promote so that people can correlate those two and get the best of both great benefits that the district is providing to them all right yeah I would just encourage creative thinking that's possible thank you yes mmm it may have already been answered do we still have an insurance committee functioning it's expanded to a benefits committee okay and they just met tonight and they meet monthly with Chase and Tiffany and Robin that facilitate this committee good so they they actually do go into the numbers every month they do the deep dive so that they're aware of you know how this all plays out does it have a person from a memory building not every building but every unit okay you might consider having someone from every building because that's so informative but I know every unit when I think that guy was the principal's person way back when but then at least you have an informed person but if it helped that that dental use if he had someone in every building it is our ongoing struggle that communication out from what the committee knows to the to its members as a whole encouraging folks sometimes it's a struggle just to get people that want to serve on the committee as well no I know I know okay thanks you know what one of the best avenues to is with your new hires you know bringing into the district and educating them on the benefits right out the gate and how they can take advantage of it and that seems to be you know something that HR has definitely been doing more so the last couple years to get these new hires off to a good start and understand the value of the benefit with age or $1 and how they can take advantage of the medical plan so we've definitely had an ongoing effort you know really the last five six years to help people understand what a great benefit they're being provided to but also how they can take advantage of it whether they're a short term employee with the district or enough work in their you know twenty thirty years their entire career numbers any other questions Stacy you or chase anything else that you wanted to share nope with that we'll bring back the recommendation at our next board meeting great thank you everyone um great conversation and we'll look forward to seeing you next Thursday thank you thank you thank you