This transcript features **Mayor Mary Fasbender**, City Administrator **Dan Wietecha**, Parks Director **Chris Jenkins**, and guest speaker **Jeff Hafner**. Please note: There is a discrepancy between the council list provided in your context and the individuals present in the recording (likely due to the date of the meeting). Based on the roll call and dialogue, the participating councilmembers are **Joe Balsanek**, **Jen Braucks**, **Tina Folch**, **Lisa Leifeld**, **Jen Lund**, and **Trevor Vaughan**. *** [0:00] **Mayor Mary Fasbender:** girl state and local emergencies for science to Minnesota Statutes chapter 12 in other laws further attendance of the meeting by any member of the City Council city staff or the public at the regular meeting location the City Council Chambers is not feasible due to Kovan 19 endemic and the closure of City Hall to members of the public as a result of the foreseeing the special city council meeting will be conducted safely by telephone or other electronic means as provided in Minnesota Statutes thirteen point zero to one and no one in person will be conducted in the city council chambers I think it is important [0:46] **Mayor Mary Fasbender:** to recognize that using a video conference as not as good as in-person meeting but it is necessary under under these circumstances we are doing the best that we can to maintain transparency in due process that we'd appreciate everyone's patience and cooperation as we work through the meeting please stand for the Pledge of Allegiance I pledge of allegiance thank [1:33] **Mayor Mary Fasbender:** you okay seeing that this meeting is being held remotely when I call your name please indicate your presence councilmember ball sonic **Councilmember Balsanek:** here **Mayor Mary Fasbender:** councilmember Bragg's **Councilmember Braucks:** here **Mayor Mary Fasbender:** councilmember Folch **Councilmember Folch:** here **Mayor Mary Fasbender:** councilmember Lakeville **Councilmember Leifeld:** here **Mayor Mary Fasbender:** councilmember Lou lund **Councilmember Lund:** here **Mayor Mary Fasbender:** councilmember Vaughn **Councilmember Vaughan:** yeah **Mayor Mary Fasbender:** let the role reflect that all council members are present and a quorum has been established tonight we have with us a presentation for the emerald ash borer and we welcome Jeff Hafner from rainbow tree care welcome Jeff **Jeff Hafner:** hi hello do I just jump right in is that it [2:24] **Jeff Hafner:** do I go wow I'm I'm ready Thank You mayor and council for inviting me back it's always a thrill to be talking about trees whether in person or not so I shared a PDF with Dan today which I can see in front of me how is it do I just ask to advance the slide is that how it works do I make a filmstrip beep sound yes perfect so some of this will be review and I'm happy to just answer questions as they come up if anything [3:11] **Jeff Hafner:** inspires you to ask a question no need to wait for the end but I've I've been in front of you all before and and talked about how I help cities with their public trees combining the insights from national research on EAB management looking for practical implementation strategies I also work to develop comprehensive plans which include economic models to develop municipal budgets and then creating and implementing the municipal and homeowner programs which is typically what I visit you to talk about so if we could click to the next slide please that middle bullet that is really the source of the conversation tonight so the pensive plans that I develop for [4:00] **Jeff Hafner:** cities include a budget model that predict future costs relative to the actions that a city takes or the mix of actions so the next slide please with this budget model it's very large and it typically goes with a 30 or 40 page plan so in order to help communities work their way that direction we created a simplified version which just takes like the two edges so it really compares to theoretical scenarios one in which ash trees are just left unprotected and removed and replaced as they die so we [4:48] **Jeff Hafner:** call that the base case so that is what a community would use if they had no plan and took no action but we're able to keep up with their annual dead tree removal and we compare that to what we call the recommended plan and I'll hopefully get you to the point where you can see why it is the recommended plan as far as I'm concerned the plan looks at the high quality ash trees being protected during really two phases an aggressive phase early in the infestation and a maintenance phase later on as all the unprotected ash trees are killed so we can go to the next slide so at the request of staff I used this simplified model and plugged [5:36] **Jeff Hafner:** in the city's bowl of our tree data and I'm just showing what the simplified model spits out we can go through piece by piece as we move along and and zoom in but I hope that you've all had a chance to see this and have looked at it but before I dive too deeply into this I do want to review a little bit of what has happened so far through that private EAB management plan that I've worked with the city to protect the trees at discounted rates over the last few years so we can go to the next slide please oh yes also what's very important to keep in mind is that trees have benefits that are quantifiable so in that [6:24] **Jeff Hafner:** simplified model you'll start to see some some cost projections but also some benefit projections so if you remember during my visit in February talked about how an average or 19 ash tree provides a hundred and seventy-three dollars worth of benefits every year and you can see the breakout and where those benefits are realized next slide please and if you remember I shared the numbers on private tree participation over the last three years 17 18 and 19 and there are those dots on the map each dot representing an individual tree so far through these years 17 18 and 19 we've [7:11] **Jeff Hafner:** been protecting trees with homeowners and not necessarily noting whether they were technically on the private side of that right-of-way line or growing in the public right-of-way because the city allows for residents to protect those public ash trees some of these tree counts are likely on the right-of-way and so after this conversation if there are further actions that lead us to determining more precisely where those trees grow that is something that is relatively easy for us to do we can go to the next slide so then I reported using just the two year combined totals of 18 and 19 [7:57] **Jeff Hafner:** the total of 868 trees are being protected in Hastings by residents and then you can see the total inches of trunk diameter and then that cumulative annual benefit from those trees now the 2020 trees are currently being protected so I didn't pull any numbers because it's still too early to really predict where that program is headed was kind of the recap that I wanted to hopefully refresh everybody's memory that participation is great on the private side that these trees are providing a lot of benefits and that that by keeping these trees alive we've deferred removal costs next slide [8:46] **Jeff Hafner:** please no questions so far everybody's so quiet oh so I'll return to the model and I put a red rectangle around where the model really starts and that is with that tree data so those are the variables that I work with city staff typically to to develop a mix of actions and again this simplified model is really trying to compare the two edges of all trees being killed versus all trees being protected we can go to the next slide and we'll zoom in a little bit on that red rectangle so those first few lines the [9:35] **Jeff Hafner:** number of ash trees and the DBH or the diameter at breast height the inches measured across the trunk those are from the city's inventory about a thousand and thirty trees were counted in the cities right away and they you know working with Chris we we estimated their their averages approximately nineteen inches so right at that you know average one hundred and seventy three dollars and annual benefits and then just using estimates for discussion purposes we look at what a replacement tree size might be about one and a half inches that's gonna help the model predict what replacement tree benefits would be [10:21] **Jeff Hafner:** because it's going to then calculate those smaller trees going in place of where those larger trees were removed and the removal costs per diameter inch again that's you know working with staff to see what city costs currently are and then what new tree costs are and then part of that cost data is also gonna look at what the treatment cost would be per diameter inch and that is assuming it's done with city staff so staff time products and materials for staff to inject those trees then the actions are really a mix so we would say in this scenario 100% of the mature [11:07] **Jeff Hafner:** trees that get rid get replaced and we would estimate that seventy five percent of those thousand trees are worthy of protection so there's likely some of those trees that maybe aren't in the best spot or aren't in the best condition so again just using that idea for discussion purposes we're saying seventy five percent and then the tree quent int frequency during that aggressive phase that I mentioned we're assuming one third of the total trees are getting treated every year so that that number is essentially the same every year on a three-year rotation and go to the next slide if there's no questions there so [11:55] **Jeff Hafner:** then the model spits out these two comparisons I mentioned the base case is just assuming that trees die in what we call the EAB death curve so they die slowly at first and then as the insect population builds trees die quicker they're estimated to be killed in ten years now that is just a model parameter that's built in because that was what many of the communities first hit with EAB experienced if they were able to take no action the trees were typically dead in about ten years now we found since then each action that a community takes will help extend the [12:43] **Jeff Hafner:** length of time that it takes for all those ash trees to die but because this is a simplified model just used to compare those two edges of Management it's just predicting that the trees are dead in ten years and then you can see the total costs they're broken out by tree removal tree replacement now in the base case there are no treatment costs because there is no treatment taking place and it also predicts the cumulative value of those replaced trees in the base case or in the preserved mature trees in the recommended plan and then if you click one more it'll highlight a couple areas top table is really just looking at years one through ten and you can see [13:28] **Jeff Hafner:** that base case total cost is 1.1 million now that model assumes that within ten years all those trees are dead so there are no additional base case costs to speak of in that next table years one through twenty but currently in Hastings those removal and replacement costs in the right-of-way are assumed to be split forty percent being covered by the city and sixty percent covered by the adjacent property owner questions so far mana nailing it so the next slide then this isn't typically included in the in that one-page PDF just because it's it's [14:14] **Jeff Hafner:** harder to format but I took the time to format it here so that you can see that is the base case some of 1.1 million broken out in those annual years and what you'll see is a spike in those years five like four or five and six into seven because that is the peak of when we would anticipate ash trees dying that's when the pest population has really reached that peak point and trees are really under heavy attack so then you can see that break out that 40/60 break out annually and what those costs would be for each payer group go to the [15:00] **Jeff Hafner:** next slide so what I want to highlight here is that in years 1 through 10 that recommended plan is 51 percent of costs 89 percent more tree value because tree protection is less expensive and because it it preserves those mature tree benefits what is you unique to Hastings in this scenario though is that split those treatment costs to be assumed between the city and the homeowner so while those base case costs are split 4060 these recommended plan costs no current split discuss at [15:50] **Jeff Hafner:** least as far as I know or at least as far as the model is concerned so then one more click each end those base case costs are essentially spent by the end of year 10 so there isn't really a growth of costs for years 11 through 20 whereas the recommended plan still does have costs because there is still tree protection taking place so that cost savings is reduced now you've only saved 31 percent because those trees continue to grow and continue to provide annual benefit that far exceed the replacement [16:35] **Jeff Hafner:** costs you can see that by saving 31 percent in dollars you've actually accumulated 172 percent more in that next slide I threw in this is a zoomed in a couple line or it's one line chart that looks at those cumulative costs so that you can see that base case as I mentioned is really you're done spending by year 10 even after 20 years the model predicts not having spent as much on protecting those high-quality mature trees and if you think back to the cost [17:22] **Jeff Hafner:** numbers that we put in so much cost is wrapped up in replacement tree and those replacement trees don't provide a lot of benefit so it makes sense that this is what the model would predict that you would spend more and have less tree value so we can go to the next slide and I just tried to sum it up really quick two bullets the recommended plan as I mentioned hopefully I could get you to the point where you can see why I recommend it because I am a fan of trees and because it it does spend less money both lower annual costs which can be important especially in those peak years of four through six four through seven [18:10] **Jeff Hafner:** so lower total costs even after 20 years but it's the theoretical model and it's comparing the two edges of that scenario as I mentioned so what I have found in all the communities that I work with is that the actual results really fall somewhere in between because it's unlikely that you could protect all of those right-of-way trees some of them will have to be removed and as you take more more action by protecting those trees you slow the rate that untreated trees die so you you don't see all of those trees being removed in ten years really just a theoretical comparison but [18:58] **Jeff Hafner:** the results I think are stark enough to at least help people you know start seeing the advantages of tree protection last slide is just the thanks and I'm happy to answer questions yeah council any questions for **Mayor Mary Fasbender:** Councilmember ball sonic **Councilmember Balsanek:** thank you your honor okay I want to go back to that 40/60 split that's for Boulevard trees is that correct my understanding yes sorry Chris go [19:45] **Chris Jenkins:** ahead yeah council member I'll jump in here as needed that is correct 40/60 cost removal of the tree if it is a Boulevard tree if it has been maintained and protected if there is proof of that and that does not include removal of stump or replant **Councilmember Balsanek:** okay then if a homeowner treats a tree that's on the boulevard is there still a 40/60 split on the cost of the treatment **Chris Jenkins:** no sir there's there's no cost of there's no splitting of the cost for treatment the way our [20:32] **Chris Jenkins:** ordinances are written it is the responsibility of the property owner to maintain Boulevard trees which includes preventative maintenance whether it's an ash tree and oak tree and elm tree what-have-you it is the property owners responsibility to maintain so they yeah the ordinance deals with trimming pruning and in this case treatment if it is an ash tree **Councilmember Balsanek:** okay okay thank you **Mayor Mary Fasbender:** council member faulds **Councilmember Folch:** your honor so what's really interesting is that when you look at mr. Hefner's [21:17] **Councilmember Folch:** data where he showed the pin map where treatments are occurring as a for instance in word one from the downtown until about like 10th Street there are a lot you know I'm Chris at Jenkins has a has another map he has another pin map that shows the location of all of the ash trees that are within the boulevard and what's super interesting is to overlay the two because then you'll see that like for instance between the downtown and 10th Street on on the east side of highway 61 there's really there's barely any trees that are being treated but the boulevards are full of ash trees they're just and if you walk those streets you'll just see I mean [22:03] **Councilmember Folch:** like they'll see properties with four or five ash trees that you the corner lives that just have them lined on the street and so that people aren't treating them and so what's going to happen is that we're already in year three that Hastings has began to have EAB spread and we're currently considered completely infested and so when you look at the depth curve that mr. Haffner has pointed out here it's like we're getting close to where we're gonna really start to Hilda hit the bell curve within our community and so then the conversation becomes when these trees begin to die and mr. Heffernan talked about this a little bit more about what happens to the trees when [22:49] **Councilmember Folch:** they do begin to die because they become extremely brittle due to the how the larvae criss cross underneath the bark and the trees start to kind of like the limbs and everything just starts to fall off of them and they become a public safety hazard and so he could speak to like what Michigan has seen as an experience and so what happens is that it's not the homeowners that gets stuck with the removal it's the cities that have to go in and start taking down these trees because they start to die in mass quantities and so I think that's really I mean honestly that's what we're beginning to have to like look at and have realistic expectations for you know what's really going to happen if people aren't treating those trees and we're [23:36] **Councilmember Folch:** saying well it's your problem you know resident you know that if you treat it great we'll do the 4060 split but if they're treating the tree the tree isn't gonna die the tree is gonna die if it's not being treated and so then the tree dies and it's the responsibility of the homeowner to have to remove it quickly and so so this is why I'd the last few years I've been saying hey I think that we should be proactively managing the tree inventory within the boulevards when we go and we do road construction projects so that we can start to look at okay well do we start to remove some of these trees to get ahead of the bell curve so that we're not dealing with a huge mass death of all the trees within our city and so so I just throw that out there because I think that we just have to start being [24:21] **Councilmember Folch:** realists as to what has the experience been in other states and their communities and how other cities are trying you know to to tackle this with both you know a suggested treatment plan you know for the boulevard trees they've been also more of an active tree management plan I'm going in there and removing them and putting in new trees you know when it's most cost-effective and so so that was one of the other reasons I wanted to have this conversation so that we're all on the same page that we're moving towards we're on this bell curve now and it's going to become a reality in the next four years and so like how are we going to deal with it and so I just think we have to search Amazon honest conversation so mr. Hefner if you want to jump in and see anything about [25:09] **Councilmember Folch:** the comments that I just said so that so it's just not me saying it I just think that it would be helpful helpful for some of that kind of experience to be you know shared and I and realistically what does start to happen when those trees die **Jeff Hafner:** yeah sure as you mentioned they do become very brittle and when they are completely dead they can fall apart under wind loads or no wind loads and when they're growing in public spaces over where people move around it is definitely a safety concern **Councilmember Balsanek:** councilmember bosonic yes the the reason [25:57] **Councilmember Balsanek:** I asked about the 40/60 split is that it just seems to me cheaper for ready to enter into an agreement with property owners taking care of ash trees on the boulevard if we do amend our ordinance or add something to order come up with a new ordinance that would get the city involved and be more proactive with the preventative maintenance I mean the cost of taking a tree down a amateur one I you know I think about the one that's in our front yard which has [26:43] **Councilmember Balsanek:** about a twenty eight I think it's a 28 inch mr. Hefner you you don't measure the dot you're saying across so that's the diameter **Jeff Hafner:** that's correct yes **Councilmember Balsanek:** okay the cost of taking that tree down is going to be in the range of about three thousand or so dollars the city's going to assume forty percent of that cost it just seems to me that we would be better off if if the city would be proactive and start to get involved in treatment of these trees because as councilmember [27:30] **Councilmember Balsanek:** foolish points out very are you you know with the great deal of articulation is that in three four years we're gonna be stuck with a huge amount of money that we're going to have to spend to get rid of these dead trees whereas you know looking at all of the charts and graphs and everything that you had presented earlier to us here tonight it would be much more logical to do the preventative maintenance a heck of a lot cheaper than in four years having to come around and say well we're gonna have to spend about [28:18] **Councilmember Balsanek:** a hundred grand to get rid of these trees wouldn't it mr. Hefner would it wouldn't it be I mean it seems pretty simple to me it just seems to me the preventative maintenance is really the way to go for the city rather than to sit around and wait for the trees to die like councilmember Fulcher pointed out and then be stuck with a huge huge bill **Jeff Hafner:** yeah council member I I believe that trees when considered part of the city's infrastructure fall right in line with other elements to which we apply maintenance preventive maintenance measures - all the time we typically [29:05] **Jeff Hafner:** don't wait for any piece of public infrastructure to reach the point where it's just unusable and then replace it so setting aside the fact that they are trees and they are dear to me I do believe that yes preventative maintenance is a a wise approach for public trees **Chris Jenkins:** mayor if I can address council a bit here just to put a few of the specifics into contact or context and air those out a little bit I've pointed out a little bit earlier that since 2017 the city has been negotiating [29:52] **Chris Jenkins:** the best possible price for residents to take advantage of because it is the the homeowners responsibility to maintain Boulevard trees the staff have carried out the approved plan by council and understanding now that we are at a point where it's probably time to take a look at that and see if that's the way that we want to continue but at this point it remains the responsibility of the property owner to prune care for maintain or treat any tree that's in the boulevard within [30:37] **Chris Jenkins:** their property boundaries whether it is an ash tree an oak tree an elm tree etc another policy that plays into this is the diseased and hazardous tree and as a part of this the current plan that we're in years ago four years ago now maybe council reaffirmed that the property does not properly care for or provide preventive maintenance for a boulevard tree the 6040 cost share does not apply the full cost of removal stump removal and replanting is then borne by the property are only a few other [31:24] **Chris Jenkins:** intricacies of it and if counsel has questions happy to answer those but want to want to clear up a few things here and the city does not currently cost share or treatment we negotiate very good pricing for residents to take advantage of and just to note the thousand and thirty ash trees that are in the boulevard consist of about 22 to 24 percent of the total Boulevard trees that are in Hastings so it is it's a pretty good percentage of that but it also shows that Hastings has done a good job with tree diversity regards [32:11] **Chris Jenkins:** we're not 50% - 50 percent oak we've got a good mix that's out there so no no conclusions just sharing information thank you **Mayor Mary Fasbender:** Chris any other questions council okay thank you Jeff for your presentation **Jeff Hafner:** pleasure thank you for having me **Mayor Mary Fasbender:** you're welcome and thanks Chris for your your assistance - man yes **Councilmember Folch:** councilman mulch thank you your honor and so this was just a presentation you [32:57] **Councilmember Folch:** know - so that folks are all kind of up to speed as to what the current state of affairs is and so I think I'm alarmed just to be quite frank that we're gonna lose a quarter of our a sh trees you know a quarter of our tree canopy flat out within our community and then that because like I said we're already near three on the bell curve and so we don't have really any plan on how to deal with this because yeah it's a it is a good price and thank you perks and rec staff for negotiating with rainbow tree care and rainbow thank you for being a great partner with municipalities but the fact of the matter is the majority of people aren't treating their trees you know as I just said that if you look in various areas of the community some areas have a [33:45] **Councilmember Folch:** higher density of those than others as I said as a for instance like in Ward 1 between the downtown and 10th Street and those are all much older homes and so they have lower property values and a lot of the people then who are living in them have you know not everyone but I would bet that there's a lower socio economic income in those areas then you know like as for instance around like Walden help the Walden Park area up in word for right where there's but that's where people are treating their treats are you know in the higher-value housing areas and so I think that we have to be realistic about what's going to happen and that these people can't afford to treat the trees you know like for [34:33] **Councilmember Folch:** instance I have one of these trees and it costs 350 dollars to treat my tree and it's a really big one and but it kills me to have to treat it every couple of years and I'm doing it only because to remove it I know is gonna cost me two to three thousand dollars and so I just think that we we need more of a succinct conversation you know offline in a workshop or something where we are really talking more frankly about how can we be more proactive in addressing this rather than just wishing that residents would have enough money to be able to to treat these trees on their own because like I said I got a feeling we're gonna get stuck with holding the bag when all these trees really start to die off and individual residents can't you know bird to take [35:19] **Councilmember Folch:** down the trees even you know what if they have a few of the trees like I said it's not uncommon for somebody's higher does the areas for them to have several of the tree and so like I've said in the past and you know we're not doing anything to proactively remove any of those trees let me go in and we don't we do road construction projects and a lot of other communities have done that kind of work where they've been for the last decade removing ash trees from the boulevard and as Chris had mentioned you know diversifying the tree species so that you know there's more of them out there and so I just think that I think that the community is going to be pretty upset with us if we have a huge amount of dead trees in the next four years and that we didn't really do anything to help proactively manage that we just say [36:07] **Councilmember Folch:** well sorry you know we got this ordinance and so you're stuck um having you know sorry you couldn't pay for you know that the treatment back then or maybe you didn't even know about it but you know it is what it is and you're going to be and all the residents are gonna have to pay for the removal and I think that they won't be able to pay for the removal and in the city will have to step in and cert to take those down and so as we're on getting at where I think that we have to have a realistic conversation about what is it that we're gonna do to address this issue and so I know it's kind of uncomfortable but I just don't think that the path that were on right now is doing on the greatest service that we can you know to our community and helping manage it that's my two cents **Councilmember Balsanek:** Sommerfeld councilmember bosonic thank you your honor and just [36:55] **Councilmember Balsanek:** underscoring what councilmember folks are saying I you know my whole life watching the political process it just seems like government whether it's local or national is reactive as opposed to being proactive and I see us going the route of being reactive here as opposed to doing something or things get bad I'd like to see it and councilmember full chance for a workshop I'm not sure if a council workshop would be appropriate with all due respect [37:41] **Councilmember Balsanek:** perhaps a council committee look at this and see if there's some way to tweak our ordinance because we you know when that ordinance was put together that you know homeowner was going to take care of Boulevard trees there was never any inkling of any kind of infestation for want of a better word a pandemic in the in the urban forests that we have I'd like to see us send this to a committee from the council I'm not sure which one administration finance site somebody **Mayor Mary Fasbender:** Dan [38:28] **Councilmember Balsanek:** maybe you can help us out here add a nurse idiot send this look at and come back maybe some financial figures that show us if we enter into agreements on ash trees only with within the boulevard with homeowners if we do some kind of a split what's the cost benefit versus in three four five years having to spend thousands of dollars tens of thousands of dollars to remove these trees I guess what I can see is in four or five years [39:14] **Councilmember Balsanek:** if we still have government a local government assistance lge a you know we get about seven hundred and fifty thousand a year on that I can see has taken that and instead of buying some things for infrastructure or didn't have to go and spend it on taking down trees I'm not sure where the money is going to come from out of our budget certainly not going to mean if we if we took it out of Parks and Rec it would devastate any of the programs that they're doing and so we've got to look at find a way to solve this problem so **Mayor Mary Fasbender:** Dan [40:02] **Councilmember Balsanek:** is there an appropriate committee that we could send this to **Dan Wietecha:** dan mateesah thank you probably with Parks and Rec or possibly operations **Councilmember Balsanek:** then is it appropriate for me to make a motion to send it to **Mayor Mary Fasbender:** you don't need a motion I don't need one I would just strongly urge that we do this we sent two I don't [40:49] **Councilmember Balsanek:** know because operations does take care of trimming our trees right Parks Department does not do that the maintenance all trees and and **Chris Jenkins:** mayor if I can jump in to answer a few questions councilmember ball sonic the original program that we are currently under for treating ash trees came out of a recommendation from the Park and Rec Committee of Council and just as a just as a point of information the choice is not mine but just for information a couple of other pieces of information and again no conclusions here just sharing information with you all is the [41:36] **Chris Jenkins:** the statement or the thought that the city would be left the city is an entity would be left holding the bag if all of these Boulevard trees need to be removed by ordinance that is not the way that it works the cost is borne by the property owner so in that that could be significant but even if the city contracts a tree removal company to remove the remove the stone and then come back in plant that bill is going to be sent to that property owner and by ordinance ultimately if not paid assessed to taxes that is that is just the way that is written talking about notification I [42:26] **Chris Jenkins:** can't remove that was councilmember Folch or balsamic that mentioned notification part of our program with rainbow tree care in that partnership is a postcard is sent to every residential address in Hastings annually whether people choose to look at that or not but that is stuff that we do take along with communication through our newsletters annually as well as social media posts etc councilmember balsamic you discussed the ordinance a little bit and I can't point to it as a hundred percent fact but the folks that [43:12] **Chris Jenkins:** were around around Hastings during the Dutch elm disease had me informed me that this ordinance that deals with this was specifically written after Dutch elm disease devastated Hastings and and I believe Hastings the entity the city was left holding the bag and paying for that so I think that's how we wound up with the ordinance that we have today **Councilmember Balsanek:** yes and I thank you Chris for articulating on that I am old enough to remember the Dutch elm disease problem that that was [43:58] **Councilmember Balsanek:** there we were living in st. Paul was **Mayor Mary Fasbender:** memorable sonic we have others that want to speak **Councilmember Balsanek:** oh I'm well I'm just answering his yeah just real quickly again and I understand a we're only going to help people that can prove that they were you know treating their tree everybody else is on their own but you know in st. Paul when I lived there I ended up going in there and taking them all out because it was a real safety problem and I'm just trying to avoid that thank you your honor yeah **Mayor Mary Fasbender:** Thank You councilmember balsa Bronx [44:45] **Councilmember Braucks:** I'm sorry yes Thank You mayor I just want to say I appreciate the conversation I think it's been well pointed out what the issue is and we have someone who's also presented us information with what we could do with it the only thing that's standing in the way is a policy change so I just like to suggest that we you direct this to a committee if there's gonna be a discussion about it and move on just only because we spent 45 minutes talking about it so that's all I want to say thank you **Mayor Mary Fasbender:** a councilmember London **Councilmember Lund:** well seeing as though I am the chair of parks and ops and the two people that join me are the exact same on both committees it's almost moved but let's just throw it to parks because we then would have Chris with us as well [45:31] **Mayor Mary Fasbender:** hey you can't remember London Chris are you willing you are willing okay thank you all we'll move that to parks first and then the discussion will begin thank you council members are there any other any corrections to the minutes of the regular meeting of June 15 seeing none they are approved for public comments at this point we will take comments from the audience we have options for comments to be mailed emailed or the meeting as well as the interactive feature during the meeting for the [46:18] **Mayor Mary Fasbender:** emailed comments they have been forwarded to the City Council and their receipt is acknowledged please recognize that items not on the agenda will not be discussed this evening we ask that the attendee raise use the array and feature and they will be invited to speak one at a time I also want to remind everyone that public comment period is not for dialogue it is intend it is not intended for dialogue know that mr. McCoy is in the audience and is wanting to speak is okay mr. McCoy can you can you hear me okay [47:04] **Ryan McCoy:** yes we can okay first of all I want to say thank you and good evening for your time City Council and what we're coming to the City Council to review tonight is a water line repair bill that we received for our resident at 12 wait Tyler Street this bill from the city voting that the city ordinance by the city ordinance that the homeowner is responsible for the repair the portion of the waterline though we feel the ordinance wording is open for interpretation and the cause of the leak is unknown that's not the reason that we were coming to the council tonight reviewing the itemized invoices for the work performed we feel [47:51] **Ryan McCoy:** that we're being asked to pay for additional costs were incurred because of the actions that were outside of our control actions are related to overtime charges in the invoice and the cost of the pavement repair on this matter has been revealed with the operations committee their response been sent to us where the actions were appropriate and we're responsible for the entire amount of the bill and the invoices agree with that response and going back to the items in question overtime charges the water line repair contains a labor labor overtime cost review it was noted that this work done [48:39] **Ryan McCoy:** as an emergency repair and overtime was necessary to make the repair and I bear the these overtime charges for two reasons a suspected water leak was identified at that location in 2017 certain if the leak was in the main or in the service line was done to investigate until the time the line was repaired almost over two years later and you know once the water was seen at the surface the urgency of the repair increased decision to repair that bill had happened over times cost didn't seem appropriate first [49:26] **Ryan McCoy:** of all the leak had been happening for at least two years and why couldn't wait another day is confusing to us thing is is that within that two two year period this wouldn't have turned in it did not turn into an emergency repair because water was not seen at the surface until after the Overland for the Overland project number two um that we feel we shouldn't bear the cost of those overtime or what the reason we questioned that overtime cost and why we're responsible for it stand that other repairs were done in that dams on the same day with the same crew we questioned why should we be responsible for those Oh overtime cost versus the other the other projects the total time [50:13] **Ryan McCoy:** elapsed in that repair was not over eight hours the cost that that were questioning is related to the pavement replacement the repair cost to that repair should be substantially less road repair quality would it would be better if that if that was done to and as part of the overlay project the water leak was identified in 2017 pavement overlay project was performed his project was completed in mid July of 2019 line repair was done in September of 2019 part of that overlay projects there were [51:00] **Ryan McCoy:** a number other spots where the asphalt was completely removed to make modifications and in the roads the suspected water line leak which would require complete ask fall removal to investigate a proper due diligence step would have been to investigate the water line to protect the quality integrity of the overlaying project at that step those steps been taken in the pavement replaced as part of that overlay project the cost of the replacement would have been significantly less based on the unit costing of the overlay project the costume could have been third to one-fourth for the cost of the invoices that we that we received we recognize [51:45] **Ryan McCoy:** this matter has been outstanding for some time and we fully intend to resolve it in a very timely fashion however we don't want to we want to make sure that we're not paying for truck costs that are above and beyond what that repair could have been more detail would be willing to discuss that at any point and thank you again for your time **Mayor Mary Fasbender:** McCoy councilmember volge **Councilmember Folch:** Your Honor I had sent an email earlier today asking that this be placed on the next council meeting so that we could have the opportunity to actually have a council quick discussion as it's not actually actionable during the public comment [52:30] **Councilmember Folch:** period **Mayor Mary Fasbender:** that's member faulds Dan will put that on the agenda for July 20th thank you again mr. McCoy thank you thank you again sure counselor there any items to be considered counselor I would accept a motion to approve the consent agenda **Councilmember Folch:** some of **Mayor Mary Fasbender:** council member ulch okay **Councilmember Braucks:** second **Mayor Mary Fasbender:** council member Brock's additional council discussion first then would you please call the roll **Clerk Henderson:** hopeful member bond **Councilmember Vaughan:** yes [53:18] **Clerk Henderson:** councilmember Folch **Councilmember Folch:** yes **Clerk Henderson:** councilmember ball sonic **Councilmember Balsanek:** yes **Clerk Henderson:** Burleigh field **Councilmember Leifeld:** yes **Clerk Henderson:** don't remember councilmember lunge **Councilmember Lund:** yes **Clerk Henderson:** councilmember Brock's **Councilmember Braucks:** yes **Clerk Henderson:** a spender **Mayor Mary Fasbender:** yes motion prevails warning of contracts we award a contract to AEM financial for their interim financial services today we have Dan city administrator Dan wood teacher **Dan Wietecha:** Dan thank you she's actually - or connection with the council the first meeting we [54:08] **Dan Wietecha:** entered into a powered by the our agreement with the financial solutions to assist with transitioning as manager taking another job in another town this is more of the map defeat by the our transition but actually devoting that interim rule system particularly with a few areas during during the time builder yeah that Nance manager hired on the agreement to bridge us through to the [54:54] **Dan Wietecha:** end of September to be shortened [55:07] **Dan Wietecha:** preliminary levy part of the 2021 budget so it's looking at some specific discrete duties that wanting to make sure we have some additional expertise onehand 2021 budget issuing debt for the [55:41] **Dan Wietecha:** the console any discussion okay counselor they accept a motion to accept the awarding of a contract for a VM financial solution to provide interim [56:27] **Dan Wietecha:** financial managers services until September 30 of 2020 so moved **Councilmember Lund:** council member london **Mayor Mary Fasbender:** ii seconded by councilmember whine any other additional discussion look anderson please call the roll **Clerk Henderson:** lets move on **Councilmember Vaughan:** yes **Clerk Henderson:** the member of all family **Councilmember Balsanek:** yes **Clerk Henderson:** I like them **Councilmember Leifeld:** yes **Clerk Henderson:** sir London **Councilmember Lund:** yes **Clerk Henderson:** coat [57:13] **Clerk Henderson:** the member Bronx **Councilmember Braucks:** yes **Clerk Henderson:** mayor Fassbender **Mayor Mary Fasbender:** yes motion prevails thanks Dan this item is also introduced by Dan Matua on the cars act funding **Dan Wietecha:** yes thank you a quick overview try to hit some [58:02] **Dan Wietecha:** highlights of the here's a funding that the city will be receiving discussing some of the eligibility criteria and then also some of the parameters or best practices for helping the council decide how best to use the money we are looking at a little over 1.7 million dollars for eligible expenses basically response to kovid or criteria in another slide there is a state certification process there are reporting requirements for the state [58:48] **Dan Wietecha:** monthly at some point during the middle of this process and a final report because it is federal money significantly over over the threshold it will trigger a what's called a single audit so it's an added piece to the city's financial audit next year and it's important to know if not just the checklist item it's something that it's annoyed it but but the piece of things a little bit concerning to it is we don't know specifically what guidance the federal government [59:35] **Dan Wietecha:** will give auditors 12 months down the road so if I come up with some of our next steps we'll want to make sure we do our best to stay ahead of that audit we have had a couple of other grants and are looking at some additional pieces of funding probably goes without saying but no double-dipping so we'll need to make sure that we keep things discreetly track and documented mentioned that financial audit there is a requirement that if we miss spend any of this money it has to be paid back so we want to make sure that we follow the rules and [1:00:23] **Dan Wietecha:** most importantly real recommendation that the state's Management and Budget Office was was common and lastly his document document document make sure that wherever we make decisions on using some of this money we're not just documenting here so receipt that how the money was spent but documenting the management for City Council decisions on why we believe that that was a eligible expense and met the criteria and then I think the key piece to that is this is a lot of money it's roughly 5% of our overall budget you look at debt service and utilities and everything so it's a [1:01:09] **Dan Wietecha:** significant amount suddenly being headed to the city to spend by mid-november and really think that there's a policy piece that is your responsibility to have some good discussion around the music there are only three criteria on how the money can be spent on one it has to be a necessary expenditure and do did we hold in response to it has to be either unbudgeted presently or substantially different from our budget so we might have as an example we might have budgeted staff time to be [1:01:55] **Dan Wietecha:** working one this ambulance is a good example we might have time budgeted for ambulance but we weren't expecting them to be responsive to responding specifically to Colgate so either the item was unbudgeted we have no thought that we're gonna be buying thousands of hours of masks and plexiglass and disinfectant wipes but something that might have been things that we expected to spend money on but really had to redirect of a different direction the third eligibility criteria is edits I've spent during this Coleman period from March 1 November 15th is the deadline he wants out all three criteria [1:02:45] **Dan Wietecha:** need to be met in my memo outlining the co-chairs act to you for tonight I just a few broad areas that you might consider it I want to present those briefly to generate some discussion tonight hopefully leave you for future discussions one area of city finances I would hope that where the city has already incurred expenses whether it's for purchases or for payroll I would hope that this city counts would look at retaining the city through April we had about 30,000 dollars of expenses and an [1:03:35] **Dan Wietecha:** estimated $100,000 in payroll specific to Kovac and that was just in the first month that we were dealing we have some updated estimates later in this evening for the month of May and obviously we've got a few months ahead of us disco playing out a second item that I think the council should have some discussion around is substantially dedicated payroll on the guidance documents from the federal government to the US Treasury indicate that for public safety payroll as a matter of administrative convenience assuming it [1:04:21] **Dan Wietecha:** means you're able to defend the three criteria that it was necessary that it was budgeted and that it was during that time period he wouldn't be necessary for : son the guidance says you could consider role for public sinking as meeting that that : piece you don't need to track and document looking at the attorney we don't need the track give it I going to feel 15 or 10-minute increments in order to make sure that we nail every piece you can put simply say we have payroll but you'll need to be able to document that that it was [1:05:07] **Dan Wietecha:** substantially doing wholly related response not just rent running speed speed traps or responding non-coated crimes on the filling side so anyways I think that's a broad area to have some discussion third is that it can be used for economic support for businesses specifically where their business was interrupted coated particularly if there was an ordered closure of the businesses we know that many of our retailers were closed I think up to three months entirely other service businesses also [1:05:57] **Dan Wietecha:** introduced and still today have reduced occupancy limits and I divided Matt and shouldn't included in the cover memo for emergency financial assistance care said can we use to assist individuals impacted by the Colossus income through decoded so it isn't just a matter of is there support that we might give the businesses and if you guys to give them support to individuals and it's easy to look at you know the newspapers up in Minneapolis or even Dakota County with pasta they've incurred sheltering [1:06:43] **Dan Wietecha:** homeless populations in order to minimize some of the spread but possibly there's some things going forward that we would look at their needs in our community the other piece I think is worth considering as a broad topic is building upgrades so are there some communication technology type pieces we might put into it our facilities nor to facilitate being able to leak remotely the end of the house social distancing might we consider changing out boxes and [1:07:30] **Dan Wietecha:** how old is and drinking fountains that there are touchless and limit the spread or other building improvements potentially some HVAC improvements but these are a few bright areas that in terms of some of the city operations or comments I've heard out in the community seen them here's a criteria I'm sure there's other examples but wanted to begin having that discussion tonight so I think I see us next steps for the [1:08:16] **Dan Wietecha:** council one just recognizing that this is an important policy discussion nine point seven million dollars it's all of you should have responsibilities working through what are the decisions on how that's been used and inking strings and making web spaces budgetary decisions it initially is probably setting some parameters of direction around those broad areas probably wouldn't address called half dozen of them possible that there's one or two of them that you think are dead on arrival and let's not spend a lot of time investigating we can work through [1:09:12] **Dan Wietecha:** important discussions expeditiously conferred earlier the important sort of document document document that's not just a matter of saying here's the receipt to show that we need those purchase but really documenting particularly on things that may be more discretionary the council's thought process the rationale for the decisions and really trying to be prepared in advance of that financial I we don't know what questions the audience is going to look for but if we have have the decisions documented well hopefully the answers whatever questions might be asked later date has requested that any [1:10:02] **Dan Wietecha:** questions that cities have we read those through our partner agencies such as the League of Cities or metro cities they don't want to be inundated with 850 some settings plus their counties so they'd rather running through partners will certainly make sense and just noted in the next steps that the staff will submit for paperwork or certification I like xx date which point you might need this month the lab material there really wanted to highlight the criteria that need to be met some of the thought [1:10:50] **Dan Wietecha:** process that you guys will have to work through with more to make sure that we document decisions and point out at least broadly some of the areas that you might look at using responded that I'll scan for questions I think obviously whatever discussion **Mayor Mary Fasbender:** hey thank you Dan councilmember Vaughan **Councilmember Vaughan:** thank your honor then could you check to see I'm most likely with the confluence project that improvement pavement that we would [1:11:37] **Councilmember Vaughan:** expect at the end of the year can we use this money to the bonding bill for that **Dan Wietecha:** [Music] [1:12:16] **Dan Wietecha:** [Music] it might be possible to structure it a little bit that's sort of a grant to [1:12:37] **Dan Wietecha:** confluence more to help expenses related to we've got support related it's being closed or delayed by cold I really wanted trouble through some of those scenarios but I think that's an example of where it's braying and murky really needing that council to have some discussion around does this make sense [1:13:22] **Dan Wietecha:** [Music] **Councilmember Vaughan:** [Music] [1:13:31] **Councilmember Vaughan:** thank you and your honor all I asked could step keep an eye on this and look at the opportunity as I look at as in an expense to the city I don't look we have an agreement but we're gonna have an expense that's gonna face us again this year that it's got to get paid from somewhere so it's gonna come out of the general tax on is what I'm assuming so I hope that touch of this could be used for thank you **Mayor Mary Fasbender:** if you can't remember Vaughn come summer Milan did you want to speak **Councilmember Lund:** yeah I just dan you would fine or you had specified one of your three requirements being that's necessary when we do have this conversation if we could have a real [1:14:17] **Councilmember Lund:** tight definition of you know what is and is not necessary I think that will help whittle down our ideas quickly as well so you don't have to have that right now but that can be that could be a interpreted word so if we could have a good definition of that that'd be great **Dan Wietecha:** [1:14:42] interpretation there was a during during the webinar hosted by the League of Cities last week which had to get her name but from the state's Management and Budget Office department that specifically was overseeing the Harris money not just the money to Hastings and other cities but the two billion dollars of cares money service team when she was asked being very specific yes no question that was was one of these both of you interpretation is this necessary or not she can't be have all around it and [1:15:29] **Dan Wietecha:** that's where the document document document came from it went down on a specific definition that's why make sure that the council's decision process is laid out so that there's something to hold back and defense if it's questioned in the future certainly see if there's examples in the guidance that might help **Mayor Mary Fasbender:** [1:16:01] you come to me reposed **Councilmember Folch:** thank you your honor so I also listened in on the LMC webinar that was in regards to that and I can has exactly what she said and why it is really important that we have these double deliberations something that councilman were gone had said in regards to the the confluence payment and I think that there's enough documentation that can show that that has nothing to do with Cova that was about planning on their part and getting their finances and ordering such and that they had some struggles with that it didn't really necessarily have anything to do with the Colvin and so I wouldn't feel comfortable trying to defend that but that was kovin related if in case we were audited and trust me you we have to [1:16:47] **Councilmember Folch:** be prepared to be audited and I don't mean just like the regular audits that the city gets where they bring in an account and they just look at the numbers I mean I would assume that they're gonna possibly have like someone from I don't know the legislative auditor's office or something like that where do they come through and actually do look more rigorously through to make sure that funds were expended properly but with that said I'm looking at the memo that I dan I put together thank you for doing that dan very helpful and so I agree that the city finances your first bullet point that we should be covering the costs that the city has directly incurred add an insured with me that staff have been keeping logs of the amount of time that they have been spending on various [1:17:34] **Councilmember Folch:** components to pandemic response I would probably be anywhere you know from buying you know masks as he had said been to like John Henson's time of how he has been with the downtown Business Association and so you had indicated there it looks like you have one hundred and forty eight thousand dollars worth of expenditures that you currently have documented and I would ask that you make a guesstimate as to you know how much you might need as a set aside you know through the because we only have until November 15th to be able to spend this money which is only four months in government terms that is the blink of an eye I mean I'm I'm fearful that we won't get her we won't we don't have enough time to have a lot of deliberations where we have to be perhaps you know [1:18:22] **Councilmember Folch:** after we're done with this we break up into groups and form little smaller committees that talk about various issues to come up with plans just because we don't have a lot of time to spin our wheels council meeting after council meeting after council meeting um the second thing that I wanted to say was and then in regards to businesses you indicate in your memo that you've spent a total of two hundred twenty-one thousand dollars to date which are the which were the heart grants that went to the individual businesses and then you go on to say there was an additional expenditure I think the twenty-five thousand dollars to deal with downtown closures and then another twenty seven thousand dollars for the business license refunds and so I think that that [1:19:09] **Councilmember Folch:** should also be a part that we use that cares act for just to make sure that we're covering all of expenditures that we've had to date and so those things those two things together when I tallied them that's three hundred and sixty nine thousand dollars that we've already spent which leaves one point three million dollars yet to be expended and so that's where begin to look at the other areas that you've suggested in your memo and so I think that we can have further deliberation about economic support for businesses but I don't want to be a time hog here I just wanted to kind of get that out there and maybe we could have agreement that we should reimburse the city first for the things that we've had expenditures on I don't [1:19:55] **Councilmember Folch:** know how to do this if we're supposed to make a motion or just a suggestion **Dan Wietecha:** [Music] [1:20:32] **Dan Wietecha:** writing checks any other discussion **Mayor Mary Fasbender:** council no comments okay Dan then we'll put on our next agenda oh sorry okay **Councilmember Folch:** thank you I just wanted to come up for breath before I continued on to see that if there was agreement that we should cover our expenditures that we've had to date so what I also wanted to say is that I'm the second bullet point about substantially dedicated payroll and makes me a little nervous to use funds for that in grant-making terms [1:21:17] **Councilmember Folch:** there's something called where where when you already have something that's budgeted and then you try to use grant funds for it and it's usually staff related it's called supplanting so like for instance like if dan we you know normally pay for dan to work you know 80 hours a week and we you know pam you know I'm just gonna say something like $2,000 for you know that that 80 hours a week and then we try to say oh but you know dan was we're gonna say you know oh we want to charge 30 percent of his time towards coal but that's called supplanting and it just makes me nervous to use the funds for something that we already had budgeted for even though perhaps the fire and [1:22:03] **Councilmember Folch:** police might be dealing more so with this it just makes me a little nervous when we look at substantially dedicated payroll and using the funds for that I totally believe in if they can say you know if they have their logs and they can say yes you know I spent this number of hours working on pandemic plans and buying supplies and building whatever you know what if it was directly I think that that is completely valid and I support that but if it is kind of that gray area that makes me a little bit more nervous just having grant experience Thank You **Councilmember Lund:** councilmember lund thank you and we probably should you know make this conversation part of a [1:22:49] **Councilmember Lund:** bigger conversation at another time but didn't didn't dance presentation say specifically that it couldn't be budgeted for already it would it had to be unbudgeted is that correct **Dan Wietecha:** we redirected so from that example if somebody's time was eight hours [1:23:36] **Dan Wietecha:** a significant those eighty hours wearing some fashion track area does assume to be working specific or coded instead of whatever the administrative work they might normally do so it's budgeted but redirected for its coded instead of what you should have been working like that meets that criteria but I think think again that example are documenting the council's thought process comfortable that this is something that we ain't [1:24:25] **Councilmember Braucks:** come to member Bronx yeah just to add what dan said I the person I think of when you're talking about that is john hinzman and a lot of the work that he did when related to the business loan program and also all the additional support that we wanted to give small business in Hastings I know that he's normally paid to do economic development work but that was way above and beyond his normal course of duty and so I just wanted to mention him also because I saw him coming into the office on his day off so I think he deserves some recognition for a lot of the work that he's been doing and I'm sure there's other people too who have been working hard on those programs so I wanted to say to me that's an example where he was doing a lot of extra work on specifically covert [1:25:13] **Councilmember Braucks:** related plans so I don't know if that fits into the category but that's the first example that comes to my mind thank you can't xxxxx bugs **Councilmember Folch:** councilmember Folch thank you I agree with councilmember Brock's cold-heartedly and thank you john you've been doing an awesome job but I guess that's where the confusion kennel eyes is between these categories because as I read the memo prepared by dan he says under the first bullet which is city finances that he had fifteen thousand dollars of unbudgeted payroll in there and I'm not sure if that's overtime or if that's like as he had mentioned like all the time at john john has specifically spent already and the work that he's done and so that's I'm so yes I agree I'm just not as I'm reading the [1:25:59] **Councilmember Folch:** memorandum though under that second bullet have substantially dedicated payroll the way it looks like is that we would just be looking at the normal payroll for instance it's that is the last paragraph underneath the second bullet where dan spells out what our that we have 7.2 million dollars in annual payroll and benefits for police fire and ambulance is stuff directl the months outside of the eligibility period leaves 5.1 million dollars in payroll and benefits that could be administrative lead éand as eligible under the curtain guidance this is so it technically fits within the guidance but it's again it's i guess which is also [1:27:26] **Councilmember Folch:** picking up police and other administrators and even fire and ambulance please bring sort of budgeted hours okay **Councilmember Braucks:** councilmember Bronx so that category and this question may be used for dan it's basically to you know but for colvett they would have been working on something else it's meant to compensate people who would have been working on something else but instead they were specifically working on cohen so although they are still doing there they're specifically working on an issue that rose only because of copán is that the right way to understand it **Dan Wietecha:** yeah something might be budgeted but [1:28:13] **Dan Wietecha:** redirected to the COBIT is we were expecting Community Development we were expecting beliefs and amulets to be working full-time and doing certain things we just did not expect them to be working one important okay thank you hon **Councilmember Balsanek:** councilmember bosonic yeah I'm looking at that same couple of paragraphs council member folks mention it I'm a little [1:29:03] **Councilmember Balsanek:** perplexed here it says for this reason and as a matter of administrative convenience in light of the emergency nature of this program a local government may presume that payroll costs for Public Safety employees our payments for services substantially dedicated to mitigating or responding to the covet are we boxing out people like John Henson and rusty Fifield if we're saying Public Safety employees are those your words or are those your words or are you quoting from the dirt the directive **Dan Wietecha:** my name is Matt box of [1:29:53] **Dan Wietecha:** community development or other staff time here's a guidance frequently asked questions the June 24th what what that is getting it is for how it sees the employees because of the nature of their job it says if the council if the council is confident that [1:30:41] **Dan Wietecha:** those public safety employees police and fire ambulances very clean ambulance we're substantially working in response to Colvin and I'll go back to the document document document that step away from the clover be able to back up while you're confident that they were substantially related and hold them then you don't have to track through the payroll that degree of specificity you can just assume that they were that all the hours were recorded but if but it comes back to based on the number of [1:31:29] **Dan Wietecha:** people on a ship based on the number of calls were having based on the number of poles that were flagged that dispatch a potential coded positive person if that that residents that they're responding to looking at we're done on the police side reductions in crime rates because it looks like with part of our having lower crime rates us because we're instead working on coded and not going on some calls we might not normally have your priority calls so it's based on some factors if you're comfortable making the decision that we believe that [1:32:19] **Dan Wietecha:** these public safety positions were substantially working for it : you need a document for decision even if you're Mak that man each hour that's different than looking at non-public safety positions in which case you're going to me to document the hours or as councilmember old said she's not comfortable making that that broad position and would rather see even in the public safety realm they look at actual documented hours rather than yeah I mean I see where you're coming from [1:33:06] **Dan Wietecha:** yeah I'm not putting on the spot here but it's it's like we're coming up with their own definitions to fit the fit the criteria so Public Works went and fixed up the historic downtown with the temporary sidewalks and so on and so forth a position there you go okay you would have to look at their hand to track powers to see Nick was in a staff meeting parking about coated yes people were drawing up maps to look at the downtown in order to help you guys [1:33:53] **Dan Wietecha:** look at how many parking spaces might be lost or where the detours would be set up Nick met with the sign people on site more to show here's where the place of the barricades in delineators Public Safety might very well the internet Public Safety Public Works very well have been spending the number of hours for the response but because it's not Public Safety we know Public Works is not substantially dedicating time to the coulded we would need to specifically track Public Works hours of Public Safety ambulance [1:34:42] **Dan Wietecha:** gonna be doing a ton of koban they allow the ability to decide join some additional information or data just adjust the common public safety automatically was was responding rather than another question but anybody else want to speak I see no one go ahead **Councilmember Balsanek:** consumer will sign I just want to put in a word for our local businesses and [1:35:31] **Councilmember Balsanek:** we're gonna have to come up with some kind of criteria it says right you know it says in the directive that we can economic support for business funding to be used for expenses associated with the economic support in connection with the Cova provision of grants to small businesses reimburse the costs of business interruption and so forth anecdotally there is the thought that at least 10% of the cares funding is recommended to be used for business support 174,000 at ten percent but I would suggest two hundred thousand for business support that gets us you know [1:36:19] **Councilmember Balsanek:** more than the 10 percent and it in terms of what council member coach was just saying task force you know where you know it could somebody sit down and promote some recommendations I would suggest the Administrative Committee of the council okay thank you **Dan Wietecha:** can't samara go sonic any other little discussion there's a couple of pieces there one [1:36:51] **Dan Wietecha:** one being a question of here's a reward not and I don't know well enough about Speedway or Walmart that you mentioned but I'll use subway as an example I know that the three Subway franchises I know the Culver franchise are owned and operated by local people so it might be a national chain and careful before I just said that's not a local business exactly so one would be looking at the local the other is the guidance says it is for small businesses and I've seen [1:37:36] **Dan Wietecha:** definitions of 20 then 25 employees [1:37:46] **Dan Wietecha:** maybe a subway or maybe a Speedway yeah a number of employees would be I think a good place to start another place would be something like Perkins or Applebee's which are I think are locally owned they're franchised they're not owned by the corporation and then and then from there you go to it like you say number of employees okay good thank you thank you any other discussion **Councilmember Folch:** councilmember Folch thank you your honor I'm going along [1:38:32] **Councilmember Folch:** with what I constantly bosonic was just saying I just to clarify I mentioned it earlier but and it's in dan's memo that we've already spent two hundred twenty-one thousand dollars today under businesses and so that's 13 that's 13% of the 1.7 million dollars that's been allocated to us so we have kind of met like what the minimum suggested amount is for the business community however I think that it would be a good idea for for that we have the Covent economic assistance business task force that's been meeting several times over the last few months to come up with some recommendations I think that it would be [1:39:20] **Councilmember Folch:** a good idea for that group just to reconvene and to look at where have we been I know that our chamber just released another Business Survey to the community asking how things are going I know that john has of the 70 grants that we gave out they have all the contact information and so I don't know I haven't heard confirmation whether or not all those have been put into like an email list that we could do an email blast to all those seventy and ask hey how are things going and then look at what's going on you know also right now you know the department of employment and economic development currently has $10,000 loan grants that are out there I think that's up to employ up to 50 employees for businesses their code [1:40:07] **Councilmember Folch:** they're considering that a small business and commissioner slavik has mentioned during our friday chamber call with the business community that they're looking at also utilizing the deed grant program and let me stop there for a second it's a lot of reprogram and so it's just you know if you apply cross your fingers and hope and and you might get a grant and so they're hoping to utilize that database of information that comes in and and look then at giving grants within the county dan had told me during a phone conversation dan maybe you want to just a little bit about maybe an opportunity to partner in the future with the county in a in [1:40:53] **Councilmember Folch:** providing further economic assistance to the business community but I think that there's some additional options there one of the limitations of the grant funds or i'm sorry the care funds is that we can't use it to compensate for lost revenue and so like as a for instance we waived the fees for the say a liquor license for the restaurants for that first half so that $2,200 for each restaurant we can't ask for that we can't ask for the care funds to reimburse us for that but i mean if we looked at it in a different spin as a for instance if we gave you know grants now to all of those businesses as if for [1:41:42] **Councilmember Folch:** instance i'm making something up here you know if we gave them all a $2,500 grant and then they still paid their um you know their their liquor license when that came due right you know maybe there's an offset there and it's how you package it and so there might be some opportunities to be creative I think it wouldn't even be such a bad idea because I know john is working really hard and he's losing rusty I think rusty's last day was maybe last friday or this monday or something like that so he's a one-man show now how are we gonna help john I would be fully in favor of doing a little staff augmentation and bringing in a consultant or I don't know someone to help john you know in in administering some of this and so you [1:42:28] **Councilmember Folch:** guys I mean just so you know now is the time to have this conversation we're not having this conversation later right now is the time if you have thoughts that you want to be providing on all of this that we need to have a robust conversation we need to do and as I mentioned earlier you know time is kind of of the essence and so I would love to see the task force get together and have a more in-depth conversation just specifically about what more we could be doing with you know the business community and then maybe come back with recommendations but that's just a thought that I have our map we had actually talked about it and waiting after the chamber survey to come in to which I think christy said it was at the end of this weekend so I'll try to set something up for next week if that [1:43:13] **John Hinzman:** information is in hand john did you have something to say yeah mayor council memory having the economic development task force look at ideas I think that's a good idea I just want to be careful on the parameters that were giving giving to the economic task force at this point as dan had mentioned in his memo there are a number a number of different acts if you want to call them and we may be expending things on my understanding with the economic development task force as we'd be looking at things specifically for business assistance at this point what businesses need and really that would be the limit of what we would be doing I just wanted to make sure that that was the understanding of the council at this point okay thank you **Dan Wietecha:** [1:44:04] yep councillor dan if I could piggyback on on a couple of the comments that I heard reference see the chamber doing a survey and I didn't know that we had done a survey prior to our grant a couple months back but that's a great example documenting the decision process if patient is at least 10 percent towards business assistance and already done 13 somebody might be asked why are we looking at doing more or how do we justify doing more I think that survey data from a [1:44:50] **Dan Wietecha:** couple of surveys or p.m. to look at the number 3,000 businesses in Hastings and we provided 60 grants and you know maybe we can look at my sector or something but but having that additional data having that that chamber survey saying yes there's still need or here's those types of me that's still not even that really yeah I think I hope helps inform the counselors decision also gives us some something concrete at least one paper to fall back on and say here's why it accounts that made that decision it wasn't just a number pulled out of here so I'm excited to hear the chamber's [1:45:35] **Dan Wietecha:** taking the lead on that survey **Councilmember Folch:** council member coach I have a couple things and then under the building upgrades dan I was wondering do you actually have staff looking at what kinds of facility modifications maybe need to be able to deal with COBIT like I've seen in some businesses like where they in where they install at the bottom of a door it's like a little kickstand thing that you get up with your foot to open up a door or like the chamber council chambers or you heard someone say something about maybe putting plexiglass in between us so I don't know do you have someone actually working and looking at what some of the building modifications are [1:46:22] **Councilmember Folch:** that you're thinking about or have they already been done and they're already being captured in your expenditures today some of the cost expenditures that date might fall into the main or doom categories I don't think anything to a fairly low cost other a little bit higher cost items are being quoted either by IT staff or facilities management so yes we are getting prices one what does additional computer [1:47:10] **Dan Wietecha:** monitor and stand for the community of stairs do and the reason being capping one downstairs in the volunteer room social distancing we might have a meeting with three people if we need a larger meeting we're gonna have to go upstairs to the community room that it's not set up with the appropriate technology to have an effective meeting their safety environment so some of that being quoted curt is getting preysing on changing out all the hand dryers and drinking fountains faucets to see what it would in order to automate those so that [1:47:56] **Dan Wietecha:** eliminating frequently touched surfaces on a particularly named after an environment I don't know what those prices are going to come in it another piece which like admittedly I don't think you have time with the november deadline but part of our city hall improvements anticipate if it works in the budget process anticipated by the forty million dollars for air conditioning near handling and City Hall next year next year some of the guidance and requirements actually from the cdc has been to increase the airflow and get [1:48:44] **Dan Wietecha:** more fresh air circulating in the buildings and I'll tell you what are your conditions that keep it up it's stuffy we're pumping in more air more than the outside air than what we might normally have been doing because we're trying to have air forward and keep it basically see I don't really it's one of those gray areas have some discussion around it but in order to meet those cdc requirements mike we need to upgrade our air conditioners and in which case if [1:49:30] **Dan Wietecha:** they're exact pays for it this year and we can get it in by november 15 going through a bidding process and construction but if the cares i think for the 40 million dollars this year our taxpayers aren't paying in quarter million dollars next year or arcing and put into a bonding the requirement that tax bills you can go to the next ten years so that that also some piece that we're trying to get some numbers on but I think it's less likely touchless items the bottom of the doors complexify that's either just automatically happening it's fairly low dollar and we need it or those items members but **Councilmember Folch:** also [1:50:22] **Councilmember Folch:** suggest that up in that community room but that's where we're gonna start having our council meetings the lighting is really awful up there also I don't know how to what are you a monitor understand certainly mounting monitors on the wall in the council chambers is probably not approvable state historic preservation organization at this point I don't know that we're moving council [1:51:09] **Dan Wietecha:** meetings up their regular some options basically plexiglas the writers across the dais okay no I mean my last point was I know that we can also use the funds for individual assistance I'm not seeing a bullet or it yeah it's not you don't you only have four bullets here and I'm not seeing it listed there they for economic assistance economic support wait notice for businesses but then we can also I think somewhere in [1:51:55] **Dan Wietecha:** there is about giving economic assistance jewels like for instance people who are being due to job loss or hoping food shelves and and stuff like that and so I would like to see some of the funds be expended if we can talk like as a for instance discipline something on my hat here is did chris coop coop and asking her like well what do they foresee the needs being for the next six months at the family resource Hastings family resource center because I know that their their volumes of need are really going up and so I think that that's another angle we should be examining and then start to look at what are all of our winter all [1:52:42] **Councilmember Folch:** the possible asks that we have and then start making that judgment call as to how much we want are appropriate for each but if that's something that we can be using the funds for i mean i don't feel good about just helping businesses and not helping individuals as well and so if there's something that we can be doing to help our local nonprofits or partnering with the county public health or something that and to that effect I think that that should be a great option as well sure if the written memo I gave you in advance of this meeting I did not mention individual assistance I did touch on it during the brief powerpoint presentation and I spoke with a board [1:53:32] **Dan Wietecha:** member of Hastings family services earlier today and he's gonna have some additional conversations with both the more I didn't have a at least a feel for is there some what assistance would be beneficial potentially working through them but in terms of types of individual assistance it might be some sort of emergency transportation or job search eviction foreclosure assistance obviously food assistance they're actually through the state there's a [1:54:18] **Dan Wietecha:** piece of the things of the counties there's a piece of the care that was already earmarked specifically to funding food shelves including there might be areas city council thinks is appropriate is there is there a subcommittee or a group that we can or is do we want to maybe form a task force that just looks specifically at individual assistants and what kind of recommendations can be made there because we don't really have a health and human services type of committee of the council nor do we have a commission that would deal with those kinds of issues and so that's why I throw it out there so that we don't lose [1:55:04] **Councilmember Folch:** that piece and then we give it a little bit of I mean I shouldn't say a little bit I think that we should give a deliberate thought as to how it is that we could include so that a portion of the money at least we're considering you know providing that rather than I'm not sure who it is which of the board members if it was was it bullski he sits on the board right so I don't know does anyone else have any facts I mean if the task force is gonna look at business outreach how else is that we can start dividing this up because like I said you guys we don't have enough time we only have four months and in government terms [1:55:51] **Councilmember Folch:** like if we have to follow late as dan was saying bidding requirements and pulling together recommendations if we wanted to do another round of grant funds for other purposes it's like it has to get out the door kind of fast and so on we don't have months of deliberation here we we should really try to make a conscious decision as to how it is that we're gonna move forward I would say in the next two to three weeks so that gives at least three weeks for the money to be expended again november 15th is the deadline what we don't use gets rolled to the county and so it's snooze you lose so I think that we should do what we can to utilize the 1.7 million dollars to its fullest to be able to aid the community otherwise it's going to go to the county they could [1:56:37] **Councilmember Folch:** spin it however they want thank you can't remember folks **Councilmember Balsanek:** councilmember bosonic thank you your honor getting back to business economic support for business staying here damn that anecdotally there is the thought that at least 10% of the cares funding is recommended to be used for business support that would be a hundred and seventy four thousand at ten percent but I would suggest two hundred thousand for business support that gets us you know [1:57:24] **Councilmember Balsanek:** more than the 10 percent and it in terms of what council member coach was just saying task force you know where you know it could somebody sit down and promote some recommendations I would suggest the Administrative Committee of the council okay thank you **Dan Wietecha:** can't samara go sonic any other discussion **Councilmember Braucks:** councilmember brock's I just want to ask dan what do you see his next steps and what specific information our direction [1:58:10] **Councilmember Braucks:** are you looking for anything actionable or are we just what's that what's the next step **Dan Wietecha:** [1:58:26] in terms of next steps with the council there are some sort of committees that that you want to discuss pieces of this the economic development task force is an existing committee that plugs in real well if you wanted to test it administrative or any other grouping even make a new committee to look at a specific issue individual assistance if you have a group try to work towards [1:59:14] **Dan Wietecha:** whether some of the needs or what if some of the questions around that contract I think there's a few other next steps for you but some other pieces that I heard for example having staff pulled together some better data about payroll what's been cracked already and what's projected going forward so you can start to look at here's this whole picture I heard one point seven then you spent three or four hundred thousand already so call it one point three that we still have or if we project forward we're expecting hypothetically another [2:00:01] **Dan Wietecha:** half million dollars just in existing track payroll it's not one point three now it's 800,000 so just trying to be next uh be most not on the council I think it's something that I need to have a staff work on so that your next meeting whose jobs bills ahead of him **Councilmember Vaughan:** [2:00:37] you remember vine now there with that if there are some specific questions I might pull up the payroll as a comment but there's some other specific areas you know hey I want more information on what do I trust facilities cause I'm **Councilmember Lund:** some member one thank you all right thank you credit I think they're doing what we what they're working on they're getting the info they're looking for ways that we can utilize these dollars and think we're just looking for the [2:01:23] **Councilmember Lund:** policy point to point them in a direction to say I agree with that and I'm agreeing with staff it sounds like they're on it and I think we should in two weeks we could let staff know off to say hey it's important to do facility upgrades that's a bland as I want to be to say bring that forward I think that's something we should look at trying to reimburse I'd rather us not get into picking this part over that part I want staff to keep plugging away it sounds like you had a good start and daniel memos they don't pretty well here so i'm supportive staff keep plugging away in two weeks put some numbers in front of us and give you a thumbs up but some doubt if I think that's the right direction of where we're at thank you **Councilmember Folch:** accounts member one councilmember lund and I'll keep it quick I agree with councilmember bond [2:02:09] **Councilmember Braucks:** all right thank you so dan there you have it continue what you're doing and we'll look at july 20th for an update **Councilmember Folch:** [2:02:30] great Thank You councilmember Folch Thank You runner I am concerned about the individual assistance I mean I understand it from I'm sorry I'm gonna mess up they will ski will in skis will skis title but i'm I mean I think that we should be giving more thought to individual systems rather than just you know just having you know one discussion with hastings family service i think that that we should be looking at well what are the possibilities that are within the community where assistance might be needed and so I I don't councilmember brooks I know she you're the chair there but I thought it was a thoughtful suggestion by consumer bosonic that [2:03:17] **Councilmember Folch:** maybe the administrative task force look at what can we do to help in the area of individual assistance we don't necessarily have a staff member within the city staff that deals with individual assistance and those those types of more of those health and human services types of issues and so maybe i'm wrong but i can't i'm trying to think of everybody who's on staff and i can't think of anybody that actually does that kind of work and so um I don't know if that could maybe be collaborating with the county to see what the county recommends in in in providing support to the community i don't know if it's through our [2:04:02] **Councilmember Folch:** faith-based community if you know what kind of outreach that they've been doing I know like our local YMCA they've been giving away free meals lunch and dinners to folks who come in every day and and they're providing that service as well so I know that there are other there's other resources within the community who are trying to help fill that need for people who have lost their jobs and have omlette limited in common so i just i think that that's an area that we should be heavily considering since the money can be expended in that although I agree that we should be looking at business i'm building upgrades as well I just don't I just don't want this piece to [2:04:48] **Councilmember Folch:** get lost in our community and so um councilmember brock's what do you think area is it okay for me to speak sure **Councilmember Braucks:** go ahead councilmember Braks so I I understand what you're asking I guess i'm a part of several different food programs one is loaves and fishes and the twin cities and others our own churches food distribution the interesting thing about it is that we haven't seen an increased demand from at least those two organizations that i've been involved with that man has stayed very static if it had increased i think we would hear about it and these are both local they provide the meals both to the why through their central kitchen and they do a homeless feeding program [2:05:35] **Councilmember Braucks:** out of what st. paul that we go to every other month so from what i've seen i don't know what the need is so i don't want to presume to understand what these organizations need i think it's fine for us to reach out and ask if there's additional needs they're experiencing and what those needs are i just i haven't personally witnessed and i don't know what you know what they would need so i don't want to presume to understand what those organizations are facing it's a little weird to put it on an administrative committee only because administrative is you know more personnel oriented but if that's what the council would like to do then i'd be more than willing to accept you know that issue to arrive and the administrative committee and work with it **Mayor Mary Fasbender:** okay [2:06:26] **Councilmember Folch:** councilmember bulge well I'm a member of the Administrative Committee with councilmember Brock's and then council councilmember Liefeld and so I think maybe it it would be at least we could help do the work where I think that the three of us are connected enough within the community to be able to start to do some of those asks for the rests and just to see you know where are we within the community since there's not a specific staff member that specializes in that particular area to ask and do some data gathering and so I would just feel absolutely terrible if after all of this you know folks if the unemployment rate continues to be [2:07:13] **Councilmember Folch:** high and if and when the second wave comes that people go back out of work that we didn't do enough to help individuals who are hurting besides just the business community so okay Thank You councilmember bulged **Councilmember Lund:** councilmember lund for the record it's it's I'm so sorry I'm so sorry [Music] [2:07:48] **Councilmember Lund:** that that particular element can get kind of tricky as you can see there maybe that might be a very tough one to navigate through when it comes down to actually rewarding that especially if there's this audit you know stringent process that might be involved but if we do identify maybe the larger buckets within that and that's not get it so granular you know I think that would be a good way to go about it when we do meet and then that money can maybe be earmarked and then we can get more surgical with it later but I think sticking with some of the larger ticket [2:08:34] **Councilmember Lund:** items that has already been have already been brought up and that staff will bring forward to us it's gonna help us get a big chunk of that 1.7 as well but point is i'm happy to meet okay **Mayor Mary Fasbender:** Thank You councilmember lon **Councilmember Folch:** councilmember Folch thank you i think the three of us concurred that we would at least begin a conversation and we could do some outreach I would be happy to connect with the why and ask what their increases have been and so maybe we could take this offline and figure out how it is that we can talk to individuals in the community who would have their who are actually servicing folks **Mayor Mary Fasbender:** okay thank you to the three of you [2:09:20] **Mayor Mary Fasbender:** alright Dan you have that direction and now we'll have a and the Cova 19 financial **Dan Wietecha:** Thanks shall be quicker a couple of weeks ago a couple meetings ago provided a similar memo about people and interest there's a leg in terms of processing financial information obviously some things that might be purchased by credit card lend itself to a longer leg but this is an update during the end of May [2:10:08] **Dan Wietecha:** think of two points that I would highlight in this is that we are seeing the viewing our best demand inflicted we are seeing some revenue loss and operations as well as added expenses in our operations certainly not to the extent that some of our businesses have been shut down but closing down some of our operations Parks and Rec means that's revenue on diligence then responding to covetous has given us expenses that we might not have otherwise had so we are seeing that that general trend in our operations the [2:10:54] **Dan Wietecha:** other piece I would point out is Melanie knows that a potential major revenue loss that's not reflected in this through the end of May reported is second half property taxes or those that the main car key taxes came in very strong and men I was surprised at how well enough like they came in don't know what what to expect come on over we see the same drawing hundred percent a mentor has struggles in the economy we are on a further do we start to see some delinquents in short enough that latter part of this [2:11:40] **Dan Wietecha:** year so otherwise unless there's some specific questions about which the outlines think it's really just informational for you no questions counsel **Mayor Mary Fasbender:** okay thank you Dan counsel do you have any announcements please **Councilmember Folch:** remember Folch I'm thinking Your Honor I just wanted to give it a quick update the utilities committee we met a month or so ago it was a council member learned myself [2:12:28] **Councilmember Folch:** and council member of bosonic and we had a conversation about possibilities of perhaps laying fiber within highway 316 as we're going moving ahead next year and not I'm sorry I should rephrase that we talked about fiber but we talked about maybe the possibility of just laying the conduit you know just the shell that you would put down to run fiber wood through eventually just so that that was perhaps a possibility into the future and so I had mentioned to them during our conversation that I said on the governor's cab task force which is connected autonomous vehicles and so I [2:13:14] **Councilmember Folch:** was able to make arrangements for zoom meeting an online meeting and where we had MnDOT actually so the cab office is housed within the Minnesota Department of Transportation and so we had a video conference with some of the representatives of that office and then I nick egger a public works director and dan and also kara koch who is with dakota broadband board she's thought president or she's the director over that we had a really good conversation and just a summit up is that based on that they wouldn't be able to incorporate laying con due for [2:14:03] **Councilmember Folch:** fiber and the 316 project it's just too short of a time frame and planning design is too far along to be able to make that accommodation and so they're going to actually use Hastings as the poster child for how we lost out on this opportunity as highway through 16 was open to be able to delay fibercon due there so the MnDOT is going to begin to make it a part of their not normal operations as they're looking at doing a major reconstruction project like this that they also they also do some scoping as for laying fiber because MnDOT has a statewide plan where they want to start [2:14:49] **Councilmember Folch:** laying fiber everywhere and they're on their highways and so so the bad news is is that we can't do we can't do 316 I guess we get it like I said we could be the poster child with if what if there had been funds made available and that we had done this in and with enough time as to you know what is that we're losing out on because the majority of the cost when you're doing Vibram infrastructure like that is when the roadway is opened up like that's the most expensive part is digging up the ground and then laying the fiber that's the cheap part and so what we lost out on and they're gonna use that as a case for as MnDOT goes forward nests the legislature for appropriations for the future so that we can help other governments do this and so the good news [2:15:36] **Councilmember Folch:** is that hopefully MnDOT this will be a part of the regular operations and so when we look at highway 61 in 2026 that will have that as an opportunity to perhaps include that within the scope of that project and so so that's it that's what I had for now sure **Mayor Mary Fasbender:** our first free event of the season at levee park is music in the park with the Brothers Almanac performing rock music on Thursday July 9 7 p.m. to 8:30 dine at a local restaurant or come down for the show after dinner the Brothers Almanac delivers a premier Midwest rooted tribute to the Allman Brothers Band playing classics and deep cuts that span [2:16:23] **Mayor Mary Fasbender:** the entirety of their storied career the defined event space has a current limit of 250 people music India Park is supported by Ruth and George doffing charitable fund all ages are welcome to this free event next week music in the park continues with west wind swing band on Thursday July 16th 7:00 to 8:30 the band focuses on music from 1920s to 1940 playing a combination of swing music Dixieland and jazz tunes popularized by iconic bands like Glenn Miller Benny Goodman Duke Ellington and of course Artie Shaw and [2:17:10] **Mayor Mary Fasbender:** events pace has a current limit of 250 story walk features once upon a reader this weekend Friday July 10th to Monday the 13th storyboards will be set up along the hastings Riverwalk from levee park to Jacey Park the round trip is about one mile mindful of social distancing while utilizing the trail there will be an open house update on the lake isabel park master plan on Thursday July 16th from 4 to 6 at Lake Isabel Park coming forward our Thursday July 9 6 p.m. Hydra Monday July 13th 7 [2:17:58] **Mayor Mary Fasbender:** p.m. Planning Commission Tuesday July 14th the parks and recs Commission meeting has been canceled Thursday July 16th Public Safety Advisory Commission at 6:30 p.m. Monday July 20th five-thirty City Council we have a closed session to meet with attorney about a litigation and 7:00 p.m. [2:18:22] **Mayor Mary Fasbender:** City Council regular meeting I would look for a motion to adjourn the meeting tonight **Councilmember Vaughan:** Verve on **Councilmember Folch:** councilmember full CH and relax you can be third Clerk Henderson would you please call the roll **Clerk Henderson:** [2:18:51] yes **Councilmember Folch:** councilmember Folch yes **Clerk Henderson:** councilmember ball sonic **Councilmember Balsanek:** eye **Clerk Henderson:** councilmember Liefeld **Councilmember Leifeld:** yes **Clerk Henderson:** councilmember lund **Councilmember Lund:** yes **Clerk Henderson:** councilmember Bronx **Councilmember Braucks:** but the mayor forgot to mention marks birthday so I just want to make sure oh happy birthday Ms councilmember Vaughn it's almost over here thank you Bronx **Clerk Henderson:** and Mayor Fassbender **Mayor Mary Fasbender:** yes won't your prevails have a good evening all well take care bye thank you