[Music] [Music] [Music] do [Music] do [Music] [Music] [Music] [Music] [Music] [Music] [Music] do [Music] [Music] okay let's see uh i think uh we're gonna have an announcement for the call in line it's just so people can listen in roger you're unmuted if you want to do the announcement it seems like there's some technical difficulties mayor if you want to just go ahead and continue and we'll we'll try to get him back on okay let's go ahead and proceed with the citizens advisory uh budget committee great uh this is great case can you give me a share access mayor did we take roll oh i'm sorry uh yeah we should um with the clerk please call the roll mayor kauffman yeah mayor pro-tem bergen councilmember burzens here council member crews president councilmember gardner yeah councilmember gruber here councilmember hiltz here councilmember lawson here council member marcano president council member mario okay please proceed all right can everyone see the uh presentation is it the right screen not yet greg okay one second oh sorry no worries you're just cutting into our half hours on it's all right there we go all right is it is it the presentation or do i need to switch but it's been it just needs to be in slidesh yeah just put it inside code mode and we'll get going all right let me switch sorry for that how about now there we go that looks better all right awesome well thank you mayor thank you as team members of the university council i really appreciate it it's an honor to be here um to give you this report i'm michael westerberg i'm the chair of the 2021 citizens advisory budget committee for this whole calendar year that it's rapidly coming to a close um this is our normal yearly report this one's slightly different right because it's all online here but you can actually find us we don't have in front of you just a quick update uh in the 2022 city manager's proposed budget book where the report we submitted is on page 403 to 428 of the pdf if you got that otherwise it's pages h5 through h30 so typically the cabc what we're kind of tasked with doing every year it's kind of bringing the citizens perspective on potential areas we think are of concern and that we think you know city council should take maybe just a little special bit of a look at it should we also bring try to bring a citizen's perspective on the potential ads and cuts in the budget that really kind of depends you know whether it's cuts or or ads depends on how good greg is at his job but uh like for example this year you know there's millions of dollars of ads right so that's something we looked at um next slide for me would you greg yep appreciate you uh so this year cbc kind of had a couple different goals we wanted to look at several different areas we tried to pick areas we thought council were already kind of looking at so it wasn't just completely out of left field for you and some of it you will probably recognize from previous years some of it's a little bit new some of it's just come up time after time after time the four things we really picked were transportation and public works arts and cultural complex we also did a review of police and fire department budgets and affordable and attainable housing now subcommittees were created throughout this process we studied all four of these topics and then subcommittees brought back findings to the whole the committee as a whole on the committee voted on whether or not we wanted that in the report and that's not the report you see before you um after everything came to the committee we picked two of them um to throw in there that's the transportation of public works and the arts and cultural complex which you'll hear more about in just a minute there's also two minority views in there as well go ahead and take a read of them um but as you know as they suggest they are minority views so they're not uh voted on by the they're approved by the full uh cabc next slide please greg now the last thing we really did and this is honestly probably one of our most most important things we do every year is to look at uh do our budget workshop um this year when we did that uh we we get the same exact thing you guys get actually just about a week after you do your one-on-ones so we actually looked at this year's proposed budget or 2022 excuse me proposed city manager's budget i kind of went through some decent detail and frankly we were just very impressed with what the budget offices put together we agreed with nearly everything uh there's one tiny caveat that we wanted to throw in there but frankly it doesn't change the the budget um the proposed money is going anywhere we just were looking for a little bit more specificity on where money was going um if you want to see that that actual caveat that i give a decent uh paragraph about it in the introduction from the chair that's actually on page 405. if you want to take a look at it it's one of the very first pages of our our report um with that i look forward to any questions about our procedure about what we've done throughout the year anything going forward just please hang on to those until the very end of the presentation and now we're going to move on to the transportation subcommittee report and i'd like to introduce dustin zavonik and he'll take it away thank you michael uh so let me start off by just quickly recognizing saying thank you to the other subcommittee members who had contributed to this report you'll notice their names right here on this opening slide when our subcommittee was formed we had developed a mission statement in order to guide our work going forward and that mission was to provide citizen input on current and future transportation priorities and offer a set of potential solutions for consideration i think it's important to point out that the work that our subcommittee had had done was actually done prior to the city manager releasing his budget so we recognize that in that budget there are several alternatives suggested to address transportation related needs it's our hope that the recommendations that are outlined in our report would also be considered along with those outlined in the budget particularly those recommendations that are aimed at addressing the road maintenance shortfall our subcommittee focused our work on three key bucket areas if you will the first one was the ongoing road maintenance deficit the second the need for an updated traffic management system and finally we took a look at the transportation backlog in the capital improvement plan so on this first slide it highlights the um go ahead and change there greg so on this first slide um this is the recommendations that are they are made in that first bucket so we spent the bulk of our time really exploring potential solutions to the annual road maintenance deficit we did this in part because we believe that this was a challenge where we could have the biggest impact both in the immediate um for this year and for the long term the the first recommendation that's highlighted here is not a new one in fact it's one that was made by cabc back in 2019 and that is looking at increasing that four percent general fund transfer that currently goes to the capital projects fund to five percent in that uh original report done by cabc in 2019 they talked about making that one percent increase incremental over four years at a quarter percent a year uh the second recommendation that we highlight is looking at the marketplace facilitator revenue and looking at ways to uh use that in order to increase those general fund transfers to the capital project fund and the final recommendation here and this is this is frankly the the most significant recommendation that we made and it's the biggest policy change and we believe that it would not only close the current gap but it could also sustain the funding needs going forward for the annual road maintenance deficit this recommendation was to consider adding all of the revenue generated on an annual basis from auto use tax to the capital projects formula or capital projects fund formula current projections have the auto use tax at just over 24 million dollars a year in 2022 and if you look back historically that has been a fairly consistent level of funding in previous years and it's projected to continue at around that pace uh at that level for years to come so next slide the um the next area of focus for our subcommittee was looking at the need to modernize our traffic management system and the key recommendation highlighted here was again looking at the the potential of using that marketplace facilitator as a source of funding to get a system into place and then scaling that back once it's operational but another um opportunity that that came to our attention once we had the opportunity to review the the city manager's budget was the utilization of of the arpa funds to cover those one-time hard costs to initially get a system into place next slide greg and the the final um transportation related issue that we discussed was the backlog of of transportation related capital improvement projects and frankly we spent the least amount of our time in this this bucket in part because in when you're talking about the capital improvement projects you're talking about hundreds of millions instead of tens of millions and so but one of the recommendations that was considered and that we talked about was potentially putting before voters a measure that would debruce the property tax revenue and dedicate all of the additional funds collected above the the taper cap and put them into transportation related projects this recommendation didn't have unanimous support across our subcommittee in part because there was a recognition that it would have to go before voters and that it was very unlikely that it would be approved and and ultimately not not happen um and again we recognize that the budget that was submitted by the city manager outlined a host of different alternatives specifically as it relates to closing that road maintenance deficit it's our hope that a combination of these options will ultimately be considered to close this transportation challenge that we have and that we continue to have both in the short term and long term so i look forward to any questions that you have and as michael said we want to hold those for the end of our presentation so i'm going to kick it over now to reno who's going to cover the arts and cultural complex subcommittee and the work that they did members of council thanks for taking the time for us to give this presentation to you i do want to thank danielle george jono and michael uh as well as mustafa for helping us put this slide together presentation on the work that they did on this report uh we have been at this for five years now gang presenting this idea to you and advising you that we need a cultural complex in our city right now more than ever it could be one of those things that would help us heal and move forward especially with what we're facing in the future exercise at least right one of the objectives as this slide shows you is that we need a place to understand who we are and where we come from doing and how to learn from each other and we think a cultural complex will do that we believe that this is an event that needs to happen in our city as soon as possible i'm going to turn it over to daniel lemon now and she's going to share a little bit more with you thank you reno and if we can get the next slide greg please um so we like reno said we've been working on this for several years and so what we did this time and what's different this year that i'd love for everybody to really think about and write your questions down to ask at the end is we laid this out in phases so what we're proposing is that in phase one we separate the library and cultural services to create a new cultural arts and venues department and um how we laid this out is the advantage with this would be having a direct manager and a whole department that's going to oversee it because the main objective is to create an entire cultural arts and venues for the city of aurora that encompasses all of our existing venues and then ones to come that we're presenting on um as we go forward with our different phases and um just to talk some numbers really fast and that's how we kind of broke this out a little bit different this year is that we're proposing that phase one would be approximately 500 000 to start the department and so what that's including is three full-time um positions plus a marketing budget so that's where we're coming up again about that 500 000 just to start that department and then um phase two is really where the excitement's gonna happen and the excitement of that is purchasing and renovating the former three theaters that are in the um inside the aurora town center so i'm not sure if anybody has been in there or aware of it but on the west side of the building right over by the police station there are three old theaters and so what we're proposing is either the city purchasing it or going into like 100 year lease with your town center and um changing that space from three individual theaters into one big theater that would have up to a thousand seats and that would be able to accommodate for a center stage and then also some breakouts and um our budget for that is the purchase price and again we're looking at purchasing because i'm a business owner so i just think about the um asset of it so purchasing would be approximately three million dollars and the revenue would be approximately two million dollars so this would be a five million dollar one-time funding for a purchase and renovation to create this thousand seat venue that's there in the aurora town center and um the other projected budget that would go on this and this would become so we have five million one time and then a annual budget of approximately eight hundred thousand so six um ftes marketing plus fixed cost and um revenue projections by um going into this venue would be and we are very conservative on this but we're talking just shy of five million would be projected annual revenue from this project and again that's being conservative when we're looking at the opportunities with partnerships that you have to have at least 900 seats before somebody like um ticketmaster will even go and contract with you or go in partnership so by doing shows we're talking about three million by live nation community classes currently through the um funding that's out to our nonprofits in the cultural arts there's about 1.8 million dollars that's given out through those grants through the scfd that they have no place in aurora to spend that money so this would be solving that problem and miscellaneous events um political ted talks cultural events and art performances um so that's phase two and then if you would um just for timing go into phase three there for me oh and i'm sorry thanks we'll hold pause one second so this is just the city center district um i forgot the slide was in there showing on this west side where the forum of aurora is um and i'm sure most of you are aware of all the great things that are happening at the aurora town center right now so now we'll go to the next slide thank you so phase three what we're proposing is to create a new arts and entertainment complex itself and um budget wise for this we don't have hard numbers but what we're looking at is utilizing a the land that the city already owns so there's land um southwest there's land south east so utilizing that to help cut down on that budget and then as this gets developed we would have to obviously look into more studies for what the total one-time cost would be but the objective would be to have a 2200 seat performance arts center we would do a black box theater an outdoor concert pavilion be able to host our own high school graduations in our city and again private partnerships such as live nation cca aps cchs visit aurora i mean it's kind of endless who our partners can be and um in time of um in time of shortness of time that's what i was looking for i'm going to go ahead and pass phase four over to um george and if you would move on to craig thank you thank you danielle and uh it's great even though i'm only seeing you on a little tiny screen it's good to see so many of you have served on the cabc in the past and have worked with me on these uh presentations uh council members bursins lawsons bergen gruber and gardner i've built slide packs for just about all of you there and so this feels very much at home and i'm feeling very good about talking to all of you anyhow the final phase of our effort would would be to create a field house in the highly successful aurora sports park area know that particular area this is admittedly a long-term goal but we wanted to lay out a long-term plan we felt there certainly was a place for such a such a facility in aurora and we would see financing this one much the same way that we did the sports park and our highly successful rec centers we see a great partnership that could develop between parks and rec and open space and the new cultural arts and venues division i think that's a natural sort of thing going there this venture would not only be a boon to aurora citizens just as the sports park is used by aurora citizens as well as outsiders but we feel it would attract a whole host of traditionally fall and winter sports indoor tournaments and uh thus driving sales tax revenue that would help help it become uh self-supporting the sports park does pretty darn well and we certainly know that it drives a lot of sales tax uh to the city of aurora and we would think this would do the same thing is this a bit of a stretch yeah but uh we feel with proper planning and as we go through the steps on that we've laid out and with council support this is an eminently doable plan so thank you to our subcommittee reno carollo for closing remarks we'll turn it back over to reno and any questions that you may have go ahead reno thanks thank you danielle and thank you george for your insights and your brilliance on putting this plan together it's really something we've grown over the past five years so council we'll take questions and i'll turn this over to michael westerberg to close our report out appreciate it reno um before we jump into questions real quick i did want to give two quick shout outs one's to my executive team john scott is the vice chair and julie marie shepard macklin as secretary without those two my job have been way hard uh this year so i appreciate them and frankly the rest of cbc members thanks for doing everything you do and the second one is to greg hayes and his team um frankly the budget office is top-notch in aurora so um without them frankly this would probably be impossible so appreciate you uh with that you know let's take some questions i think we have five or ten minutes um i would also remind you too that if you don't get a chance to answer or ask your question or think about it later email greg right that's not a big deal we will combine them all we'll bring to the committee and i'll make sure you get an answer as quick as we can versions i have a question how about it thank you and i guess this is to george because you're the one that brought it up about adding a field house to the sports park um that's something i've always dreamt about because i had so many kids laid out there and i know how they need inside sports or whatever whatever sport now that we have this new field house at the aurora mall do you think it might be in competition with them i don't believe so i think the the the the manner in which this the new field house at the aurora mall is going to be marketed and who they're going to be marketing to would be different from where we're going and what we think this would do this would also as a field house would be something would be totally available to as is the sports park to aurora sports organizations whether you're a tennis club or a volleyball club or that sort of thing versus where the field house is a at the aurora mall is a pay for kind of thing you pay to to participate pay to be to use the facilities there this one would be closer to almost a combination of a rec center that we have right in several different places around the city of aurora and this is this is why placement of the field house would be so great in sports park it just then gives us a complete circle of uh recreation facilities for the citizens of aurora well i believe last year you brought us your committee brought us a new sports park in the south part of the city i didn't see that in here this year maybe you'll do it next year i don't know but um i have one other question no that's fine let somebody else go thank you i have a question how about it oh thank you um and real quick uh george on the field house if you're gonna do one it should be near the southeast rec center i want to go almost sounds like it'd be competitive with the southeast rec center no it would be a complete compliment to it in fact i think we've even talked about having a field house there um that would be certainly something we'd want to look at as we remember this is a phased program that we've laid out for you and that certainly would be something as we got closer to phase four that's something that we'd want to look at what is the ideal location first cut we thought it would be a great addendum to the sports park thank you um so i have i have two questions one is on the um theaters in the aurora town center why would we purchase those rather than try to work with a private partnership um to have somebody else own own that and then we facilitate all the different activities um so i guess for danielle um yeah thank you for the question um and that was definitely brought up i just look at it from a business stand for it for a business standpoint with having an asset that's owned by the city and fully managed versus having to have somebody else that um i guess would more capitalize on that revenue versus the point is having the city itself capitalize on that revenue um and then with the aurora towns town center as we were putting all this together they are 100 open to a lease option like that like the long-term lease versus something that is purchased and owned so it's just a suggestion when we were trying to come up with a budget we were able to come up with a purchase dollar amount versus trying to come up with a lease dollar amount if you will okay i'm typically opposed to the city buying buildings just with taxpayer dollars but um i certainly understand that you know you want to make this um for everyone in in the city of aurora um but possibly maybe a private public partnership might might be something to look at but i appreciate all the work that you did on that and then um quickly on well actually michael do you have the attendance report it wasn't in our backup for your committee yes we i the last one we put together i believe was after we had june's numbers um i haven't put one together since then so that's the last i believe it i believe it was you uh counselor because i have january through june yeah together yeah i can certainly put together another one that's pretty easy i just gotta pull it together and i can and and the reason i bring that up is because this is such a prestigious committee and it's really important um that we have full participate participation and i want to say thank you first of all to to the entire committee for all the work that was put into this um having served on cabc for four years i know how much work does go into it but there were and just to make note there are a couple individuals that really have missed quite a few uh meetings in fact i think the bylaws might address that in terms of if you missed i think it's three meetings um that typically the council member needs to be notified and then that person can make a decision whether to uh continue with that appointee or you know sometimes things change in people's lives and they don't have that flexibility to attend the meeting so i just wanted to make that point but um again thank you very much i really appreciate all the work that was put into uh this report oh thank you we appreciate it any other questions uh go for it uh council remember coons and then we'll jump one okay thank you um so i had a further question about the venues um we talked about this actually quite a bit at our recent visit aurora board workshop that having um an entertainment venue would really improve the ability to attract tourism and particularly groups to the city and one of the ideas that came up there is rather than for example having someone else pay for and build the whole thing and then we don't get the revenue as a city which of course we would like to have i definitely agree with danielle there but potentially sponsorships from entities that might be interested in sponsoring and having their name out there from a marketing perspective and so is that something that has been under discussion or that you all think would be valuable for council to consider so sorry i'll go for danielle and then i want to talk past years too okay i would just say yes absolutely that is definitely when we talk about all these partnerships is a hundred percent that sponsorship letting somebody have naming rights letting somebody come in um the biggest thing that we have to do and before we can get those big partners is to have a facility that holds the key is that at least 900 seats so that's why we're proposing and we know that the aurora town center old leaders will hold at least a thousand seats so it makes us competitive for those partnerships and you'll also notice um if you go back and look at years past reports which if you don't have them i'm pretty sure we can grab them for you i just have to go find them um as reno and i think georgia pine too we've been i think the same sort of of of the report has kind of come through for the last five years something related to a venue um this one i mean i think is the most fleshed out and the best one thus far but that's just my opinion um um but yeah there's sponsorships i knew were a part of last year's um there's certainly consideration this year so yeah we've we've got a pretty good bulk of them of reports now so we can if you'd like we can give them all to you i have the last couple years reports because i'm the sort of person that keeps all the old binders so exactly thank you thanks two of us i believe i believe one uh excuse me councilmember marcano do you have a question juan is fine and uh yeah i did have a question for danielle as well and i also just wanted to add my agreement with the public ownership of the facilities i think that it's a great opportunity for us to increase revenue without raising taxes um where are the three old theaters again oh you know honestly this was news to me until i was doing all this research on it um the they're on the west side so kind of the macy's side and if you know where the police station is um we've got that little it's literally right behind it you have no idea that it's even there so um so you can go into the main area of the mall right there where the police station is and currently i think it's an atm t store or something just open that's like where the box office used to be um and then you go but and there's a door and then it's all back there and then it has its own exits already so the exits are built out everything like that i mean it does need renovation but but the the bones are there wow okay that's exciting thank you uh just a question for danielle uh daniel you mentioned that uh a thousand well you came up with a number of a thousand seats uh for a venue uh for but but this is broken this is in the area at a thousand seats right is it a thousand seats for one particular venue this is really broken up into three it's broken three separate theaters right currently it is three theaters and it's actually being used as storage by the mall um joel would be happy to give anybody a tour if you want to go see them so part of that um estimated two million dollar budget for renovation is that those middle walls would be cut out and it would be one big theater now so it would no longer be broken up into three the center the center two walls would be taken out and it would be one big venue the nice part is it already has the um that i'm gonna say tilted that's not the right one the um way that the seats go so like for venues there's already a green room access the main stage is there so like i said all the bones are there it really i think would come together pretty easily and um for the budget and then the fact that it's a one-time funding whether it's a long lease and then the renovation but generate um 5 million plus in revenue every year can i ask a question please um i just have a question on your transportation recommendation um about increasing ridership on public transportation could possibly reduce traffic and road maintenance and you said to continue to encourage large corporations did you guys have any discussion about what are some things that we could do in terms of encouraging maybe corporations who want to come to our city to unc um to have to give incentives to their employees public transportation yeah no that's a great question and that specifically uh councilmember lawson wasn't discussed but um this was this was a proposal that was brought up specifically by omar um he he wanted he was a member of this committee and had brought this recommendation forward but we did not and through our conversations didn't get to that specific issue i have another question if i might certainly um and this one would be for dustin hi destin um i really appreciated your report and um i wanted to ask about the auto use tax because you said that this 2022 budgeted would be about 24 million a year um i know i was reading about if we if we took all of that 100 percent out of the auto use tax that that would obviously affect the rest of the budget um do you foresee possibly just doing more of a hybrid of that concept yeah there could be uh what we looked at is the fact that this year you have a 40 million dollar variance and and so there's lots of ads and obviously that's why we pointed out that you know the city manager's budget he recommended a host of different series of of solutions that would add up to a bigger number but this is a one-time opportunity i believe that we have to dedicate that and it makes sense there's a nexus between the purchase of automobiles and our roads and it's a less regressive form of funding than say gas tax which is one regressive and two going away as people have more there's better gas mileage more hybrids more electric vehicles so the idea would be in a year when we have a 40 million dollar variance to dedicate this to the capital projects fund formula so that it's built into our base going forward and again it closes the gap is 18.5 to 20 million dollars it's been around there so it would close it now but it's also an ongoing source of revenue and even as the city grows and our population grows i mean people are going to continue to buy cars if they buy more expensive electric vehicles that don't pay for gas that's okay because they still have to buy use that that use and sales tax which would be generated to the city designated to our ongoing road maintenance shortfall so again i know that it's it as i mentioned it is probably our most significant uh change in terms of policy and that it would be shifting 22 million from the general fund to the capital projects fund formula but in a good year i think now is the time to try to make that change and you know build on something for the future all right thank you very much i think we just hit our half hour and i want to be respectful of you guys it's time to because i know you have a long probably night ahead of you with other committees behind us so certainly if you have other stuff you know please please shoot an email to greg and we will you know we'll get your answers for you um as quick as we possibly can and i will also help make a note i will also pull that attendance for you as well so i appreciate that note um as we're closing up uh i really appreciate your time um thank you so much it's actually an honor to to have this devoted time every year so we really really appreciate it and and i promise we'll be back next year thank you very much uh okay uh citizens advisory committee on housing and community development all right good evening everyone thank you council thank you mayor this is rodney milton i'm the manager of community development i'll kick things off and then shift to my chair wanted to make sure this evening that we marked one of the primary functions of this advisory committee is to give my department staffs this recommendations for funding and utilization of our federal dollars and the guiding principles that we have that determine how we allocate funds or guide how we allocate funds are essentially embedded in three documents one of which is the comprehensive development plan and the consolidated plan which is required by hud and then our new housing strategy and so slide but that first slide that guides us can everybody see that i i seem to have lost my share ability no oh okay thank you it wasn't it was up yeah that was rather interesting did i get the ability to share i've done this so many times greg i could do it by heart if you don't mind hey all right you can go ahead and go to the next slide all right and again this is the orientating document this is out of the comprehensive development plan this community vision statement that guides why we do the work that we do so we know to ensure or is a welcoming and safe community it's also known for its unique places community involvement is particularly key and then quality and attainable housing and integrated and healthy neighborhoods guide what we do next slide this is the housing strategies policy framework these are the policies that guide the choices that we make regarding our federal and our some of our general fund dollars that we also receive and you'll know there's additional funding within um for covert related activities but these are guiding principles making sure to foster a balance of sustainable housing portfolio preserving long-term affordability expanding the inventory of housing options supporting protections for homeowners and renters strengthening the local economy and mo and very importantly strengthening the city's capacity for addressing housing uh issues and now turn it over to our chair terry gary if you're talking you're on mute so sorry um again i what i had said was that i wanted to thank the mayor and city council for hearing our proposals this evening and um our for our funding the majority of it comes from our community development block grant cdbg money home investment money as well as emergency solutions grants esg the first slide we have up is for our cdbg money we have this year a uh total budget of 2 million 808 000 that you can see there along with program income that we're expecting to collect from uh prior projects and this will bring us to 2.9 million in this category this is uh we use this for several different things um our community investment affordable housing program where we give out money to individual and uh to developers who might want to come to our city for the citizens the home repair loan program um as well as the minor home repair program and then we also have the emergency repair program um for um usually i don't i don't think it goes over seven thousand usually um then public service operations and facilities rehab also we have our uh home ownership counseling and education classes that get funded out of this budget and our commercial renovation programs for mostly for storefronts in the neighborhood revitalization area of aurora to improve the general um outlook of things in the in the commercial realm and then on the next slide we show our home grants which we have um our grant from hud along with uh the general fund match and also again our estimation of program income that we'll have from past loans we gave or other programs that we collect the program income from this money is used quite a substantial amount we use it for investing in affordable housing programs and also for the tenant-based rental assistance program that um is run by the city and also um community housing development uh organization the choto program uh for our city chotos this year um we have well i covered that in the last slide i was going to talk about how many people we've already funded this year but on the next slide we have our um esg grants and um this emergency solutions grants we use uh kind of governed by hud's rules 60 of it goes to actual shelter provision 32 and a half percent goes to our rapid rehousing which is like emergency rental assistance down payment assistance in some cases i mean not down payment um uh security deposit um help to try to keep people in housing um and uh avoid eviction and then of course we have our admin cost um that's is pretty much the summary of our three different program sources um on the next slide um we kind of have a uh the rendition of what we got from our covid money this year um and how we expect to spend it in 2022. we used we got almost 8.4 8.5 million dollars and um so part of that's used as for program development and part of its use for emergency uh shelter provision so um that's that's how we're planning on using the coveted money on the next slide um we kind of have um information about we have this year actually for all the housing gap financing which is all the developers that come to the city wanting to do applications for housing construction or rehab we changed it to two funding cycles that coherence coincide with the tax credit program from jaffa from the state um so that we have people applying at the same time instead of kind of an off reviewing applications when we're not sure who's going to who's going to submit for tax credits so this kind of ties better makes it easier to award money this last year we funded 15 projects or we approved 15 projects for funding that um will bring almost um 730 units of new affordable housing to the city and uh also we will have um keep some of our current inventory and have it rehabbed almost 100 units so that's our proposal for this year for coming up in 2022. so if anybody has any questions we'd be happy to address them i have a question please yes well first of all thank you for the presentation um i appreciate all the detailed information on the rehabbed units the 99 units um what is that involved is that a complete rehab or just you know painting and that type of thing so now cause remember bergen so that 99 units consists of a couple different projects one is the rehabilitation of single family homes with our partnership with elevations community land trust as well as a renovation of actual units in a in a rental housing complex and so it's it could be anything from windows to flooring to [Music] appliances to a number of different things depending on on that particular project and what is needed so they would apply through the same application process as the regular projects right so we developers come to us um mostly for new construction projects but also for the rehabilitation of existing affordable units in this city oh okay great thank you very much sure this is mike and if you had um any requests from developers for multi-family affordable housing on the colfax corridor particularly between peoria and yosemite yeah yeah um we did have a couple proposed puzzles um the um rodney might be able to answer this better um but yes we did have some applications for multi-family housing closer to the fitzsimmons um complex yeah and the housing authority was awarded for their project peoria crossing two which is in the peoria is that the southwest corner peoria crossing one is is just adjacent to peoria across the world i'm trying to pull up the mapping mayor it's it's not that's a different project that was proposed at peoria and colfax um and that project was applied for and not funded in this round um but we've met with the developer and probably be considered in future rounds okay good i don't want to take up your time now but i would like to meet with you after this because i'm i really think that for uh not simply for providing affordable housing but i think having more eyes on the street would make that area safer and so i would like to see a focus for affordable multi-family uh rental housing in that area so any other questions from anybody mayor dave gruber all right guess what i had a question about opportunity zones we've had a major part of the city dedicated to opportunity zones have any developers come to us about using opportunity funds or opportunity zones for affordable housing rodney do you want to answer that yeah i was going to die the short answer is yes yeah they're the co-location of those but i don't believe we administer opportunity funds so i'll refer to you with that with jessica yeah i think that's true i realize that the city doesn't administer opportunity zone funds but as far as looking at housing projects uh specifically on the south side of colfax but also by metro center and a few other areas in the city i'm curious as to whether or not opportunity uh zones have impacted the growth in affordable housing or housing you know in general we've definitely talked to a few developers councilmember gerber that are interested in those areas specifically because they are opportunity zones and may be looking to do other types of development besides just affordable housing in conjunction with those developments so we've been working with uh planning an urban renewal on some of those projects there's nothing that's uh proposed at this point but there have been general conversations about it thank you [Music] yeah um i just wanted to remind everyone when it as it relates to opportunity zones and the former denver meadows mobile home community that was also an opportunity film that was um at the time a mobile home community there were some really innovative um ideas that were being pushed around in different parts of the country specifically for zoned mobile home land and within an opportunity zone and i did not support but the majority of this council decided to rezone that into something else so i was really disappointed because i think we lost an opportunity to be inclusive of what you know development was already there and build kind of outward they had multi they had the the mobile home units they were totally redone they i think they've started um built from from scratch new ones um they had a mixed income multi-family they had business um space there as well so i think we we lost an opportunity at least for that specific parcel land um but i am excited to hear that there's potential interest um from other folks who might want to use opportunities loans um hopefully in a positive way and i think affordable housing might you know would qualify in my opinion as a positive uh use for an opportunity zone further questions i see none thank you uh is there anything left on the presentation that was it thank you very much appreciate it citizens water advisory committee great mayor and city council thank you for the opportunity to present um greg or greg do you want me to go ahead and drive it yes please okay thanks greg so my name is gina carlo and i am the current chair of the citizens water advisory committee purpose of the citizens water advisory committee is to provide counsel give suggestions and recommendations to the water department and city council on all phases of budget departmental work plans operational needs strategic planning long-range capital improvements and financial planning greg you can go actually you can move ahead two slides okay seawack is comprised of nine members eight representing residential rate payers and one representing commercial rate payers this year we welcomed four new members to see whack at our july 13th meeting we reviewed and discussed the proposed 2022 water department budget we also looked at the 2021 revenue projections operational and capital expenditures and the 2022 proposed water rates and fees so our budget review was the water fund at 72.9 million in operational expenses 28.6 million debt service million for capital projects expenses and then are the wastewater fund which includes stormwater with 60.4 million in operating expenses 9.2 million debt services and 47.8 million for capital project expenditures next slide greg the planned rate increased for water at 3.5 percent sewer at 4 and storm water at 3.5 that was originally scheduled for 2021 but it was delayed due to the pandemic is now scheduled for 2022. the rate increases will go back to the original plan prior to the pandemic in 2023 skipping every other year for water and storm water our next two slides um show the four-tier water rate schedule that seawack supported last year these slides show the various tiers broken down by water usage and existing rate versus proposed rate we want to point out that the lowest water users in the city will see no change in their water bill and to tier two will see a very minimal increase and if you want to just go to the next slide this is for multi-family commercial and irrigation um next slide please greg thank you the service charge changes are shown on our next two slides giving you an overview of what is currently in place and what the rates will increase to c-wac feels that these changes are very conservative as you can see on the monthly average water usage slide so greg if you go i had two slides one more more one more yeah um this is our monthly water um usage slide the city of aurora is still one of the most affordable cities when it comes to water our average customer will see a monthly increase of approximately two dollars and 26 cents or 2.5 percent uh next slide please we did spend a good amount of time discussing the proposed water connection fee increases these increases are higher than any of the other increases and are driven by the increasing cost to bring additional water into our system and to meet the city's growth we discussed how this will affect development costs although we do recognize that this will have an impact we feel that the increases are necessary for necessary for the health of this city and to protect our valuable resource um go ahead greg so the committee recommendations are that sea wax supports the proposed 2022 water and wastewater fund budgets we also support the 2022 water wastewater and storm drain rate increases and we also support the 2022 water and wastewater development connection fee increases in conclusion although the committee did not get the opportunity opportunity to visit any of the treatment plans or go on the water tour we want you to know that we enjoyed a wide variety of presentations by the water staff i and the committee appreciate the knowledge and expertise that the staff brings to us every month and would like to thank all of them um we couldn't do it without marshall and greg um greg baker's been great they're never too busy to talk to us answer questions whatever we need and we we basically have the best water department in the country so so thank you for your time and if you have any questions i have one remember thank you and thank you janet for the presentation and all the good work that you guys do on the water um committee um and maybe i missed it in your presentation but the four-tier did that go into effect this year even though the rates are next or proposed for next year because of the pandemic i believe and and greg or marshall couldn't correct me i believe it goes into effect in 2022 the four tiers yeah the first four cares did go to in into effect in 2021 yes okay i thought so because my bill was crazy well then you need to you need to give us a call but thank you replace that chair friends further questions okay thanks very much for the presentation thank you okay the time is now six o'clock uh we will um take a we will stand a recess until 6 15. [Music] [Music] [Music] [Music] [Music] [Music] so [Music] [Music] [Music] [Music] do [Music] so [Music] [Music] do do [Music] so [Music] [Music] [Music] [Music] [Music] [Music] [Music] [Music] [Music] uh we are now we've now reconvened for the city manager's buzzer presentation all right share one more time i'll kick it off great so um greg want to move to the agenda absolutely yeah so we'll start it off and i'll just make a few introductory remarks uh we'll move on to greg who has some budget basics for us we'll get a chance to hear from the other council appointees and their budgets um and then we'll go through the department uh deputy city manager by deputy city manager so um let's go on to the next one so uh the 2022 budget of course just a little bit of uh refresh in 2020 we with kovid we thought the budget was going to kind of fall off the cliff in terms of revenues and so on it did for one month and then we kind of started a recovery mode and so we were able to actually finish 2020 uh with uh sales tax anyway showing an increase and we've had as you follow the monthly uh general fund numbers at strong growth throughout 2021 so far so part of what we've been able to do with with that growth is in working with uh mayor and council is fund a few of the things that we knew we're going to have to do um you know the equal pay equal work act which addresses employee compensation we're able to work our way through that and and bring employees to market on compensation the uh enterprise resource planning system which is uh you know what we're currently using is is quite old and in need of updates so we've been able to uh acquire and begin implementation on a new erp we've also been able to add positions in the budget so that we can backfill for those people that are working on the implementation of that system we've been able to get fleet replacement kind of a shot in the arm devote some money to homelessness issues street maintenance and do some things with development review that we'll talk about in just a little bit so all who's there um general fund we're looking at 24 million dollars in ads so 15 f ongoing and eight and a half one time and with that uh we look we always project out to the future also 2023 is very close being balanced also it's less than a less than a one percent shortfall so we're good to get there all right i will take it from there everybody loves pie chart so i'm going to start with a couple of uh pie charts this is the all funds sources uh 41 in taxes most of that's going to be in the general fund sales and use tax and we're going to dig deep into the sales and use tax here in a little bit uh 32 charges for service most of that's going to be over in the water and wastewater funds that you've heard about from seawack today on the all appropriations side general funds about 43 and if you uh add water and waste water uh operating capital together it's about what is that 34 um in second place and everything kind of drops off after that 980 million dollars overall in 2022 in appropriations the capital improvement plan appropriations 1.3 billion dollars in the five-year plan uh vast majority of that's going to be in water and wastewater the capital project spent is about 24 and with that i wanna i wanna just say that uh uh one thing last year i i made a drinking team out of out of the term uh um every time i said that that something was uncertain you had to drink and so i didn't make a drinking game this year but i do want to bring up a concept about conserve being conservative uh and and how we're doing this and you're going to see a lot of ads today but you're going to see hopefully i'll show you that that we're actually using a very conservative revenue projection um in order to do what we've done here all right so first thing about it we've our revenue estimates once again we're using the leeds school of business uh together with what we're seeing with the budget staff they do 78 of the revenues and give us multiple scenarios and what we actually did is we used a variation of their pessimistic scenario what we call as cautious growth and just so you remember uh they actually do uh sales tax uh capital use tax opera of auto use taxes property taxes but nearly 80 percent um is is projected from them just you remember the last time that we increased sales tax was 28 years ago and the last time that we increased property tax was was 21 years ago so the lead scenarios uh the very first scenario if you look at the blue one with that big gigantic drop in 2021 that big drop was in the 2021 budget book knowing that we ended up better than we thought we were going to end up in 2020 which is what caused that so we knew we knew that our 2021 numbers weren't uh weren't right they gave us uh several different variations and and including the the pessimistic and we actually are using the cautious growth line it basically follows their pessimistic line a little bit more a little bit less in some years but we're basically following their pessimistic line how are we doing so far uh versus these numbers we're definitely ahead of the game and so that when you talk about a risk to the to the projections and i'm putting risk in quotes uh the risk to the projections that will probably end the year better than than what we projected um that main number which i've i've talked about you know we we talk about it in mnf quite a bit and you've seen it in the uh the reports the revenue summary reports we even got one just today uh that main number that came out made us change our sales tax chart because we didn't have numbers that went that high um and then july i just want to point out a little bit about july on july looks kind of relatively staid compared to everything else right only 11.9 if you remember that july is compared to the july the year before right here where i was talking about the fact that we had the single largest one-time payment that we've seen from a technology company and we went ahead and beat that month by by 11 uh definitely was not uh expecting that a lot of that's coming from marketplace facilitator money which is the red lines in here the red the red pieces of it we're up quite a bit right now we know that that's not that uh once we get toward the end of the year we're not going to see these huge increases because that marketplace facilitator was already in our base so we're not going to see the gains from marketplace facilitator starting in in september but we are doing well right now by the way we're not the only ones that that are uh doing well um if you look like colorado springs is up 24 right now and uh fort collins is up 21 and this is sales tax collections uh loan trees up 21 long months up 21. uh the big difference is that a lot of these places had the 10 down in 2020 and we did not so there so they've truly got that v like we had projected last year where you had a big down then you're starting to come out of it but this this is pointing out that we're we've got a balanced budget you're going to see a lot of ads but we're using a conservative approach to our revenue projections so the general fund all appropriations 423.1 million dollars um breakout is is pretty typical to before a little bit more on the public safety side than than everything else of course legal police dispatch fire all of those a little bit more you'll hear more about the amendments here in just a little bit so let's talk about the money that went into the the creation of the general fund budget uh the base budget was 399 million dollars it included 30 million dollars in base adjustments now that's more than it is typically a couple reasons for that number one is that the 2020 budget or sorry the 2021 budget had some cuts in there um that that we had to fund as part of the 2022 budget and the the single best biggest example here of that 5.3 million dollars in adjustments is the five furlough days we had five furlough days in the 2021 budget we have no furlough days in 2022 all right we've got 13.3 million dollars in personal services adjustments uh 9.3 million and paying insurance and then four million dollars that's in the base budget associated with public safety and uh and pence and pension holders uh that three percent is is um the the nine point three million it assumes a three percent pay increase and a three percent budgetary increase and with this i'm going to stop and give it over to jim to talk a little bit more about the um the public safety yeah on the public safety that 4 million we're looking at you know the attorney general's patterns and practice report and if you if you've made your way through that you see that there's a lot of things that are called out in terms of policy and training development um technology needs and then of course uh with a consent decree there will be a monitor and so all these things are costs that will need to be borne by the city so we don't know what those will turn out to be on an annualized basis but i would be surprised if we're in the range of one and a half to two million dollars to be able to uh to pay for those those costs um we're you know only in the very beginning stages of starting to get our arms around those things but i know that we will we will be looking at some significant costs in those types in those areas as we go forward all right great thank you very much uh in addition to those we have an 11.9 million dollars in other adjustments by far the biggest piece of that is the capital projects fund transfer we're getting in more money than we projected uh last year and and that's probably i want to say close to nine million dollars of that 11 million 11.9 million dollars is just the cpf transfer and department specific mandated costs a little bit higher than they typically are um especially on the technology side so and they're associated with the cares funding we talked to you about that before um the money that we had to spend in nine months associated with cares some of the ongoing nature of some of those things are are built into this this budget you're gonna see 24 million dollars in ads um as we as you've heard before 15.5 million dollars ongoing 8.5 million dollars one time uh there is a breakdown of the amendments that's starting on attachment eight on page b24 in your book if you're following along on your book and uh the second half of this presentation will be all about discussing the uh amendments and we do have a balanced 2022 budget not only do we have a 2022 balanced budget um one of the things that that jim said that i thought made a lot of sense and is what i really like about this this budget um is that we are taking care of things we're not just putting money to the same old stuff we're taking care of things that have been historically underflooded under budget or underfunded uh the main big one here employee compensation not only do we have three percent built in but you're going to see amendments that are associated with the equal pay equal work act uh for for employee compensation uh jim noted the enterprise resource planning system that's one of those big ticket items that we could not have afforded we've needed it for a long time but couldn't afford it until now uh the money that we've set towards street maintenance street maintenance has been this uh story for quite a while the fact that we're that we've got an idea to to knock that almost in half in one year is is a great idea a lot a lot of good coming out of that um we're starting a process of looking at fleet honestly fleet is one of those things just like street maintenance that that has been underfunded over time we're going to start working on on our fleet uh as well and then last but not least is that the housing and the homelessness and and some of that work that we've got going on there especially with the arpa funds as as we're coming through another point about uh conservatism being conservative we're going we're projecting to have 81.6 million dollars in total lending funds available in 2022 we're fully funding the policy reserve we're fully funding the table reserve and we've got about 33.6 million in the operating reserve now that's about 20 million dollars more than the one to three percent minimum that that that we're supposed to have but it's our guard against continued economic uncertainty all right so not only not only are we using a a conservative revenue estimate but we're not spending all of our money right so there there's a great example of a couple ways that even though you're going to see lots of ads this truly is a conservative budget long-term outlook uh you see 2.9 million dollars it's a it's about 0.7 percent uh two million of that's one time so realistically you're only about 900 000 out of balance on on an ongoing basis so that's that's really i would call that uh basically balanced in 2023 as well so that's really good news for us on the all funds operating amendments you got 16.5 million dollars one time 25.8 million dollars ongoing 140 fte the the vast majority of the ft year in the general fund with 80 but you're going to hear more about the development review fund which has quite a few people in it as well and then if you look down at the rec fund you see 16 ft in there that's the start of the southeast rec center and so you've you'll you'll have those numbers in there as well if you're following along i already talked about attachment 8 on b24 each one of these amendments can be found in the department pages starting on page f1 so if you want to follow along by department you could do that as well by the way uh that those dollars equate to about a six percent increase in the budget staffing changes by fund i already talked to you about the 140 there and then you've already approved another 11 in the spring supplemental overtime so in total from the 2020 original to the 2022 proposed is an increase of 150 151.5 fte which is about a 4.7 increase and last but not least on the capital uh amendments five-year plan you're gonna see 324 million dollars worth of amendments that sounds like a lot but nearly all of that is associated with just bringing in 2026 into it 276 million of that 324 is in 2026 five-year plan there's about 63 million dollars of amendments in the capital projects fund almost all of that is in uh public works and transportation related so just as you as you said if we have extra money should we put it toward transportation you all said yes uh we listened and the budget uh shows if you want to go look to the summary of amendments they can be they can be found on page b47 and then the detail uh if you want to go into the detail of every one of those amendments starting on page g24 in the book uh they're all in there all right so then we're going to start with our budgets by deputy city manager group uh we're going to start with the council commission appointees then we're to go uh the gym for all all of the departments that aren't under a dcm and go to jason then to marshall then to roberto um what you're going to see as you're coming through here we kind of did it because there's a lot going on we did in a very uh logical order you're going to see general fund amendments then you're going to see other funds operating and then you're going to see capital if appropriate for each of each of these sections so without further ado i think i'll give it over to uh to dan good evening council looking at the amendments for next year we're looking at three positions adding three positions the first is our manager of public safety the manager will be over the police legal advisor the fire legal advisor and the attorneys looking at community service items such as code enforcement animal issues the new mobile uh response team uh this is an over higher position uh council has been made aware that we've actually hired this position uh peter schulte started actually today the next position is a water attorney position uh again we've noted to council over the years our water attorney is retiring after some 45 years one of the things we're going to be doing in 2022 is uh looking at putting out an rfp for our our server our water outside water attorney services we have two firms uh so we'll be putting out an rfp on that the other is this water attorney position that will be internal uh i think in the long run this should be a savings i i can't tell you that that will be in in the short run uh we're replacing an attorney with over 45 years of experience with the city of aurora this is a heavy lift for the the firm that we're bringing on our current water staff and this water attorney i think in the long run my conversations with marshall and alex we think this is a better way to provide service and should be more economical in the future but not not in the short term the third position is a secretarial position that deals uh that that is our liaison with the juvenile assessment center this was previously funded with a federal grant with covid that grant disappeared the work has not and it's really important work that that this the the juvenile assessment center does and this person is a liaison between that and the court system and in our office um you may notice that our budget uh has significantly dropped that is that is an accounting process that that is uh our outside water attorneys were what would happen is water would transfer money into the city attorney's budget and then it was paid out of our budget we're taking that extra step out the review will remain the same both water personnel review our outside council bills my staff review our outside council bills it is a very very good process that we use it's very coordinated that will continue the the money's just shifting to actually reflect that it's coming out of the water department that that's the end of my presentation all right but that will go over to uh mike ritter good evening how's everybody doing tonight so i want to start off with our presentation and for a court administration so i'm the interim court administrator until a new one is appointed and i'm looking forward to serving the best i can in my position uh first of all we want to do a video surveillance network upgrade on our switches our current switches are end of life and we need uh the new switches on the cameras we need power poe power over ethernet plus and provide more wattage to it so that is one of ours another one we plan on doing is commercial monitor upgrades for the courtroom so all functioning courtrooms will have new 80-inch monitors installed is what we're receiving right now some of the bigger things we got is the detention center the door control system that have that was slated last year due to coven and was cut it was not uh in place so we all had to make cuts and hopefully we can get this system that's failing this has been a system in place since 2006 and we have a maintenance contract but we've been uh reminded many times that we fail on it so that is a good thing that we're trying to do the next thing that we're going to be trying to do is courtroom audio video integration with webex and all the new functionality of all the devices and pcs and gizmos that are out there to connect uh presenting evidence we want to come up with a good solution you know to uh deliver this and equal for defense and prosecution so that will be that upgrade and then uh we have a one-time request for uh for technology to add of one full-time position as a programmer analyst to help with all the current applications we developed most of our applications for court administration and the attention center and we could use a little bit of help on that situation so that's what i'd like to propose any questions or comments thank you very much thank you thank uh next up we'll go with judge day uh mayor and council uh good evening as you can see in the 2022 budget we don't have any specific requests or ads just as mike indicated we are looking to upgrade core technology within the courtroom and we'll work with court i.t and try to coordinate that to the best that we can as mike made reference to we are a constitutional court of record and so we do need to try to um again improve and enhance as much as we can within the courtroom as it relates to the recording capability and technology as you can imagine there were some specific challenges from 2020 into 2021 related to covet and virtual court but we look forward to working with court it to address all of those issues all the other adjustments within our budget are related to pay benefits and risk be happy to answer your questions that the mayor and council may have church dave yes um so in terms and maybe this should have gone into court administration in terms of some of those requirements and difficulties with technology that we've heard about over time kind of not having up-to-date technology at what point are we going to be looking at allocating funds to address those issues for you all because i believe i asked before and found out that the erp isn't necessarily going to cover all of those issues that you all are having so do you have any thoughts about kind of long-term planning for those technology needs of the court yeah we meet consistently with mike and his team in court i.t in addition to city i.t and trying to address not only the immediate needs for what we're dealing with in the courtroom in the issues that we're experiencing but also future and i believe mike has some of that included within the court administration's budget to address the immediate needs and the issues that we're experiencing but really we just need to enhance our wi-fi and technology that relates to the court indeed in having the capability to do remote hearings as you can imagine more and more is being put on courts to do as much as we can um remotely which we plan to do um boy i would ask councilmember coons if we could look to addressing high-speed fiber and other issue specifically for the court because that's not an issue that's going to go any go away anytime soon and i do believe some of what you're talking about is referenced in a court administration's um asks as well great question though thank you for that anything else all right then let's go forward to uh to matt thank you greg good evening mayor and city council the civil service commission budget is projected to come in over budget due to two primary reasons uh first reason is that one-time funds were provided to the commission in years past but in 2020 those one-time funds were not provided due to the covet 19 budget balancing measures those one-time funds are proposed to be restored for 2022 to now bring projections in line with budget but the second reason the budget is going to come in over projections is due to record entry-level police hiring in 2021 there have already been 80 entry-level recruits hired with another 20 projected in october for a record of 100 entry-level recruits the proposed 2022 budget projects for this continued record pace of hiring and also allows for restoration of a budget balancing cut to bring back funding for administering polygraph testing and i'll wrap up here but i do need to thank the police and fire department recruiting units for their continued efforts to provide the applicant pool and then i also need to thank the police and fire department's academy staffs for their training efforts after the recruits leave the commission testing process and that's my summary of the commission budget right hearing no questions last but not least let's uh let's go with doug wilson you greg thank you mr mayor and members of city council um you all if you will recall when i first started in january of 20 there was a state-funded first appearance grant that judge day had applied for and we were able to procure secure funding for part-time attorney to do our first appearances in division eight that position uh is or those those state dollars are going to go away sometime in 2022 and we are still seeing uh an increase now that coveted slowed down a little bit in division eight today we had 11 uh folks in court this morning that were arrested over the weekend typically it starts high on monday or tuesday after a three-day weekend and then sort of tapers off though they bring off means five or eight as opposed to 11 or 15. so i'm requesting that that position be funded by the city as an fte because we are going to continue to see folks as required by the state statute in first appearance centers in the royal municipal court and sort of as a subtext i don't really know how house bill uh 21 1280 is going to impact us in april um where we the requirement that folks be seen in 48 hours which we're not doing at this point on weekends and holidays because we're not mandated that we do that but this position would help uh offset some of that additional time that i suspect we're going to spend in first appearance board the second ask is that we move a cares grant position to full-time as well if again you folks will recall i applied for cares money or a full-time position [Music] not only to help with some of the additional workload but also to help cover the cases in both wellness court and with the newly created aurora armed forces treatment court the judge today has put together and we were able well i asked for funding for two years we were given one year's worth of funding and that's going to run out the end of 2021 and i would like to convert that or have the city fund nfte for that position so we can continue to not only deal with our workload but also cover wellness court and um armed forces or armed forces treatment board and that ask is about 202 000 for those two ftes you have any questions i'm happy to answer them all right great thank you very much dave gruber i have a quick question for doug so doug uh you um at our last public safety meeting there was a presentation uh from the study that you had done i don't see asks associated from that study uh did i miss that or have you incorporated those asks within his budget request no we have not incorporated those aspects in the budget request i did i literally saw the report uh pretty much the tuesday after labor day and so we have not incorporated was asking if you recall councilman gruber you suggested that we have some meeting with the court administration judicial and the city attorney's office to see if we could come to some agreement around some of those recommendations and then i was going to we were going to bring those back to your committee to start with and so they haven't been incorporated primarily because i didn't really know what the recommendations were going to be and i don't have an idea as to what they're going to cost for instance a workload analysis which is one of the big ones that i think they recommended i'm looking to get some quotes pretty soon about those uh or what that will cost us but i need to come back to council then and i did yes sir well doug what you're saying is exactly what we discussed at the public safety meeting i appreciate that i appreciate that i think it's fair fair to say though is that there will probably be additional asks to the public defender budget and it would be prudent to put a wedge in there or at least be aware that there could be additional asks coming forward on this budget i i appreciate that uh councilman ruber and i sent at also at your request i sent that assessment out to all council members and mayor kauffman last week and there are some really good recommendations but i have a commission meeting on friday and one of the things we're going to discuss is prioritizing both internal and external and then reaching out to the other folks the stakeholders again such as judicial and the city attorney's office and court administration to see if we can have some discussions about them helping us prioritize some of those recommendations thank you yes sir um doug you mentioned that you sent it out to council maybe i missed it you said last week i sent it out the afternoon of um uh the public safety committee meeting so it would have gone out wednesday afternoon or thursday okay okay thank you i'll i'll take a look yeah if you don't have it please let me know and i'll send it out i i thought i included all council members and cc those on the public safety as well as mayor kaufman you probably did i probably just missed it thank you okay yes ma'am all right great thank you very much uh with that we're we'll go right to uh right to jim back to me um so okay you've heard from the other appointees now i get to talk a little bit about general management and information technology those are the areas that don't report to a deputy city manager so general management um so we've got you can see the figures there for one time and ongoing editions and five ftes we have the independent police monitor division the office which would be made up of three ftes the monitor and a uh probably an investigator type position and then a third position that would be provide some sort of administrative help but also have some responsibilities in terms of helping with writing and data analysis and so on clerk analyst position as you as you know counsel through the campaign finance ordinance lobbyist registration ordinance has added to the workload of the city clerk's office in those areas and then we also have um or will be requiring background checks for civil service and um uh planning and zoning commission so there's an increase in workload there that we're an additional position will be able to help with then uh also a quote project coordinator in the office of diversity equity and inclusion you might recall that at one point last year claudine mcdonald and her two staff members were a part of the dei office more or less and assisting they then moved over to the police department to form a community relations division and police that left dei with of course janice snapper and help from the city manager's office she also hired as a consultant larry mathis to help out there so this project coordinator position will help uh help that office with some of the some of the coordination some of the scheduling and and uh again some of the research work that they need to do the information technology you can see the dollar one time and ongoing ads and 12 ftes the the bulk of the ftes are related to the erp and these were not included in the original ask that where we processed additional personnel to like i mentioned before backfill for those of our employees in the different departments like finance hr and i t who are actually working on the implementation so that that covers that then we also have a half a million dollars in ongoing and 250 000 at one time what we call service execution and delivery funding in i.t and we have been doing the half a million uh yearly on a on a one-time basis and we're just going ahead and incorporating that due to the fact that it's it's been needed every year and this serves uh help with implementation of different projects but it also can be a help as you i'm sure you're aware it professionals are in high demand we've also got kind of a senior level workforce in it so we we've continually seen retirements and people getting attracted to other higher paying jobs and so sometimes we have to backfill with contract i.t professionals in order to keep keep the rit infrastructure running the 460 000 in capstick projects that i think we've we've mentioned that oddly enough the information technology department manages capstick and so the the things that we need to do out at capstick or included in it's budget and those are for the most part one-time costs things like the niederman exhaust system we've got a retention pond liner that needs replacing some conversion of space to office space for uh training offices so things like that are what make up that 460 000 then in terms of the other four and a half fte positions uh gis analyst is you know the i.t department maintains the base map for all the city's map mapping uh so that's base maps for water sewer um planning um and and everyone that uses gis so uh with greater usage of that and of course census information coming out and and uh needing to add that information uh the need for an additional analyst is there you you've got two security related positions again security obviously is getting more and more important in terms of you know i.t functions internet cyber security and so on and then we're also splitting a senior procurement agent with water who also uh procures a lot of technology and so um this is kind of a specialized area it doesn't you know our purchasing division uh has has tried to keep up but they're with procurement of technology it's pretty specialized and so splitting this out with water will be a help to us and then the office of process improvement which deals partly with a cell up implementation adding a couple of positions there to help with that and also process overall process improvement okay and then in general management uh we've got additionally a one-time funding of a half a million dollars for a disparity study and the disparity study is really determining about either in the past or currently the percentages of dollars awarded in contracts to women minority owned or disadvantaged business enterprises so it's really to determine if there's a disparity between the availability of these types of firms in our market area and their utilization in our contracting so if a disparity exists then there's what's called in legal terms a compelling interest to support establishment of a minority women-owned disadvantaged enterprise business program and if that if that is found to be the case the consultant that performs the study will also make recommendations about the types of programs that we can use to better utilize those those types of businesses the other thing i'd say about this is that a lot of those businesses are are you know run by entrepreneurs who are also smaller businesses so in a way this is can also be an economic development effort on our part in building up our some of our smaller businesses in the community this is also something you know one of the aspects of this will be that they uh they find out who all those minority women owned and disadvantaged business enterprises are and that's information we can also share with for example over at the anschutz campus or school districts and other agencies that procure services so that they can hopefully utilize these types of businesses in the future okay and then capital amendments we have uh the of course the enterprise resource planning system and then in the e911 fund on our on the interruptible power system and again more cyber security funding okay and then as we mentioned earlier wanted to talk a little bit more about the development review fund because we are adding significant positions there and there are several reasons for this one is that we're seeing workloads there uh really unprecedented um you know our housing numbers are up i think in the neighborhood of about 30 to 35 percent commercial and redevelopment projects and so on so workload is is one aspect um another is that um you've seen i think uh we've we've taken to ped but also we've been reporting on the challenges that we've been facing because of this workload the fact that we've uh we're not meeting not always meeting our timelines in terms of turnaround for developers you know we don't like that and obviously the development community doesn't like that either so we feel like we have a real need to address those things the uh we'll say because of the the increasing workload the funding for uh development re review fund is healthy and we're able to add positions and still uh have a healthy balance in the in the fund so um we spell out here on this slide uh where those positions would go um and so you know in summary it's i think i'm really identifying a need based on on workload and not being able to meet our our our timelines with the current staffing that we have we'll say also that this is just kind of as an aside you know we had the review of our development process that was completed about a year ago and i think we got about 41 recommendations out of that and we are uh addressing those we have the i think it was called the operational leader in the assessment you know we've hired that position todd councilman and he's working on with the all of the departments that are involved in the development review process and making uh changes that implement some of those recommendations i think we've also talked about the fact that we have hired on a contract basis a development professional to help us with the aurora highlands and so between todd councilman and robert taylor who's helping us with the aurora highlands they're also identifying other areas within the development review process where we could make improvements you know as we work through uh these issues so you know it's important that we we fund the the process to meet the needs and i just want to also assure you that we are we are making the recommended changes and we're actually finding more things more areas where we can help streamline and become more efficient in that review process and with that i think that was believe that was my last slide i think that's brought to jason at this point jim can i ask a question before we move forward please i'm sorry i'm sorry mayor pro tem did you want to go first oh okay okay um um jim i know that in a one-on-one so the person that's going to be for the clerk analyst are they going to be because i i talked about compliance this person would be abreast on all of the compliance that we have with those programs campaign finance lobbying ethics etc is that what is envisioned for this or is it like a true what i look at as an analyst well analysts i think in terms of the analyst activities will be helping with compliance with those new ordinances we did talk a little bit after that one-on-one that i had talked with katie and i think that between katie and of course she'll be working with the city attorney's office on these also we feel that at this point uh fairly comfortable proceeding with the one analyst position knowing that uh we'll kind of be sharing that load with the city attorney's office okay thank you you're welcome and i have a question yes on these 500 000 study um i've never heard of a study since i've been here for six years costing that much is it for software or is it for a study well this is a study and the the the 500 000 is a little bit of a shot in the dark um i believe that denver did uh did one of these several years ago of course they're much larger than we are and i i'm thinking that it was about 600 000 for them so it could easily be half this or it could actually turn out to be five hundred thousand we're we're really kind of guessing at this point but rather have the money available should have come in close to that okay so i but again i mean most studies we've done this city go from fifty thousand hundred thousand maybe a hundred and fifty thousand i have never seen a half million dollar study what are we going out to rfp for this study yes that would be we would go out for proposals on this and there would be uh besides a lot of analysis of our actual procurement processes and who we have contracted with and who have been subcontractors to who we've contracted with there would also be public outreach because we we would want them to outreach to small minority women-owned businesses to find out about their experiences of trying to contract with the city sure and so there'd be a lot of face to face uh in addition to kind of that backroom analysis going on and would the face-to-face be done by our staff in doing outreach like we normally do with our outreach we would we would be a part of we would be a part of that but it would be led by the consultant they would be the experts in knowing the questions to ask and so on okay and then my last question on this is since denver just spent 600 000 why can't we just talk to denver and kind of find out you know what they did and maybe reduce that study amount and it could be that there could be some overlap there uh they wrote denver really focuses on denver just like we would really focus on but i'm sure there's there's processes that would be in place that that we would mirror right and we would certainly look for any way that we could could keep those costs down yeah okay sure do that all right thank you but has the city adopted a policy on minority contracting um well we don't we we have a policy actually i believe it's an ordinance that says that the city manager will i think propose [Music] minority and women-owned business program the issue is that in order to have a specific program that will benefit minority and women-owned businesses you have to first show that there's what was the term i used a compelling interest which means that they have been they have not been hired for city work in proportion or according to their availability in the in the uh in the market so that's that's case law i don't think that's policy well we'll discuss that later on i meant to say and i think the city attorney's office can probably talk more more knowledgeably about that but that is the the reason that cities do the disparity studies is to be able to show whether or not that has occurred in the past or is it currently you know happening anything else dave gruber yes you know yes so jim i have a question as well the um uh what whatever that half a million dollars i mean to convert that over that's essentially five well-paid full-time employees working for a single year to complete the study which i think is an awful lot of money so i think the most important thing to ask is that have we followed the law and have we been fair and then and then going beyond that is simply going beyond that but half a million dollars sounds excessive for determining if we followed the law because when we studied this management finance for the last few years i think johnny watson was the one who who brought up uh the last analysis of management and finance and uh there was an intern that the city hired they did an analysis on all the contracts uh the people they were awarded to and we were compliant at that time and that was two years ago so again my point is half a million dollars for this study uh when when i believe we are already complying with law seems excessive well actually you know that the intern was going back and trying to create a baseline so we would know what we were doing in terms of contracting or using contractors who subcontracted with women minority and disadv disadvantaged business enterprises and there was never really an assessment of whether there was compliance or non-compliance because we never we never we don't have any idea how many of those types of businesses are actually out there in the market so we were simply trying to uh determine what the baseline would be in in terms of history so we if we were going to be able to move forward with some sort of program we know uh if we're actually improving on usage of those types of businesses fundamentally though the issue is did the city adequately advertise all of their contracts that were coming up for bid uh across the board did everyone have a fair chance to see uh where that was posted and to see what was asked for then the second part is did everyone have a fair uh chance to compete for that contract and then finally did the city fairly and legally uh issued that contract yes so so yeah anyway it was it seems pretty cut and dried and half a million dollars again seems excessive i i agree we i think we that at the staff level all agree that that sounds sounds like a lot of money we don't we don't have the answers to the first two questions and that's where i think that this study will will help us and like i said we'll do everything we can to reduce the cost of that study jim thank you um yeah i just actually want to state that i support uh this effort jim um i think that it's important to measure the outcomes that we're getting to see if there is any kind of disparity and i also wanted to state that the half a million dollar price tag i agree is high but council did spend half a million dollars if i'm not mistaken in 2015 for the east aurora annexation study and then summarily ignored the findings of that study as well but i think that it's important that we um do uh move forward with this effort jim so thank you for bringing this forward i voted against it thank you for that do you have a question jim yes martian yeah yes um you know i'm a woman-owned business i'm a minority business and i certainly would not want to be handed a contract just because of a woman-owned business i would expect to be treated as fairly as anyone else and if i was able to do the work met the standards uh had the people to do the the work that i would be given the same fair opportunity i i hope study is not going to put women over um over another contractor because that's not fair that's not how we do business you know everyone has a fair shot and it's because i'm a woman-owned business i should not be getting the job over somebody else's whoever does the best work whoever has the best references you know whoever is the best contractor or whoever you're hiring should get that job so i'm hoping that disparity study is not elevating one group above the other i'm hoping that it says we didn't disparage another group um when and give a job to the wrong person i'm hoping that's what it does um i because like i said i certainly would not want get a contract in the city of aurora or anywhere just because i'm a woman thank you or jim i'm not sure who uh yeah thanks jim um and i you know i i support the um the effort in fact even before i think even my first year on council when we had um chanel reed who was the former liaison to the mayor she was working on trying to have us participate in denver's disparity study because it has such a high price tag they paid i think over a million dollars for theirs and we didn't have the budget um at that point and by the time we became aware of their process it was kind of too late to become involved but um that's something that i know prior council members have talked about in terms of supporting a disparity study um i'd love to see that you know definitely move forward um one of the other um thoughts we've had on on the matter and just for further context was kind of the the route of the um resolution like a potential resolution it's not an ordinance but similar to the housing as a human right resolution where we were able to kind of softly guide potential direction in that area in lieu of that very expensive and lengthy time you know you know time just consuming process might start to work towards greater you know goals um in in contracting with different um diverse businesses minority-owned women-owned businesses as well so just for some added context this is um not a new conversation but it has been you know kind of put to the wayside because we didn't have the capacity or the funds there so i'm excited to see that that's gonna be being revamped um at this time uh please proceed um thank you and i would just like to add very briefly that a disparity study is one of the things that was mentioned when i was in cml meetings on addressing equity in our nlc meetings on addressing equity in our cities this is one of the things that they considered part of the baseline for being able to pursue plans around addressing equity issues in the city and so it is a best practice to conduct a study of this kind and as jim already said the number that's being thrown out is a ballpark and they're going to do everything they can to keep it lower than that and so i support this any other questions comments all right i think we're ready to turn it over to jason then all right good evening mayor and council um for those watching my name's jason batchelor i'm deputy city manager over the departments listed here on the screen i'll walk you through each of them uh and then take any questions that you have on that group of department so greg next slide please so uh start first up is aurora 9-1-1 uh you may previously seen this referred to as public safety communications uh we have rebranded this or 9-1-1 to more closely reflect uh what it is that they do these are our 9-1-1 call takers uh and so they're led by tina bunetta uh and she's our director of aurora 9-1-1 and if you're following along their information in the budget can be found on page f16 so um give you a little idea about the volume of calls we're taking um the aura 911 from july excuse me through january 1st through today uh in 2020 so eight months plus 20 days answered 186 000 calls that's an average of over 21 000 911 calls per month uh and then this year they've answered 210 000 calls that's a 12 percent increase uh in 9-1-1 calls for the same period from last year to this year so again very high volume of calls in terms of what the department is seeing and what their focuses are on um for this year and the coming year right now we have a very heavy focus on staffing we are authorized 90 positions we're down over 20 positions in terms of vacancy as we have all heard many discussions on is a very very difficult hiring environment out there and so the department is spending a lot of time and energy working very closely with hr to make sure that our compensation is uh in the right place where it needs to be that we're focusing very heavily on recruiting to get the right folks in there and then that we are focusing on retention so we've got a professional development manager and other efforts underway to make sure that we are once we are able to bring in great employees we're able to retain them so a lot of heavy focus on making sure that we are fully staffed and able to meet that high call volume demand the other thing that the department is focusing on jason can i ask a quick question on the 911 yes ma'am um you you mentioned recruiting and i know i know how difficult that job is and how difficult it is to retain and recruit do we have a dedicated recruiter or do we work with the police recruiter so the department has their own internal staff that they're working to to recruit and then they work closely with hr to partner with hr to leverage uh city hr resources as well but i can get you more information on our recruiting efforts if you'd like that um so thank you uh the next effort in there that they're really focusing on is implementing our new cad system uh so the new cad system will not only update our technology but we're hopeful that it's going to be able to make our processes more efficient and our data collection much more robust so that we can um really be much more data driven we've had some problems with that and so we really want to provide a heavy focus on implementing that new cad system for efficiencies and also just and how we partner with both police fire and other uh response efforts so as you know this year we've also focused on bringing in uh the new um [Music] aurora mobile response team and so that's another effort that the 911 center's been very involved in and so we're going to continue to see efforts like that and so we're going to make sure we have the right technology and the people in place to support those efforts so in terms of ads this year we have 77 000 in one time and over 176 000 of ongoing including one fte that fte is restoring a supervisor position that was eliminated in a prior budget i want to bring that back um and make sure that we have the right supervision in place uh for our employees and that employer is also going to have a focus on being our cad system expert so as we bring that system online we've got an in-house expert for the department and then we've got some one-time expenses associated with optimizing our office space that's part of that employee retention and also making sure that we're having the right furniture to meet the new cad system as we bring it online and then as we talked a little bit about we also have some funds in there ongoing funds for professional development so that's part of our retention strategy so that's it on the aurora 9-1-1 department our next one is the fire department uh chief fernando gray is our fire chief uh and this is on page f57 in the budget if you're following along so aurora fire responded to over 56 000 requests for service in 2020 and we're actually seeing a slight increase in those numbers year to date in 2021 so we're seeing uh continued high volume of requests for our fire department uh roughly uh 72 percent of those requests for service involve ems and rescue incidents so again very heavily focused on paramedic services we are a paramedic fire department and so you'll see that the paramedic training catch-up in the budget ask for this year is again to make sure that we have enough paramedics to continue to provide that high volume demand that we're experiencing in the community we have i'll bring for your attention we have added three different companies in the fire department since 2019 so we've added three actual um additional assets uh in the company some of those are new stations some of them were infill our second company at other stations so it's three new companies since 2019. uh the rest of the additions that we have in this year's budget include fire equipment and training uh focused on firefighter safety um including um uh station tones and alerting system as well as um the match for a grant that we've been able to get for uh thermal imaging system so we're excited about that you also got the email from chief gray a couple weeks ago about that so we're excited for that opportunity the grand matches are included in this um and that's the additions for the fire department so with that i'll move on to planning so andrea amoneck is our interim uh director of planning and development services and the planning department is on page one excuse me on f158 in the budget if you're following along so uh halfway through the year uh our current planning which is our development review planners uh are on pace to exceed meter exceed most of our our workload categories uh we've already exceeded the number of master plans that we've received from any of the pre previous three years so the previous three years we're already we're only about um eight months through and we've already exceeded those numbers um and uh our site plans and uh site plan amendments are also on pace to exceed those previous three years as well so as jim said earlier development activity remains very high uh and we're saying that certainly in the planning department uh in a long-range planning activity uh has several major transportation initiative initiatives including projects that are planned uh with a new federal infrastructure dollar so we're making sure that we can work with public works to leverage those dollars uh and we're doing that in addition that we're expecting to begin getting more detailed 2020 census information uh and our data services team is going to make sure that we can compile analyze and disseminate that information to our community businesses and other partner agencies um to make sure we leverage the most of that data that's what that restoring the first ad there is the fte gis specialist is all about making sure that we have the ability to leverage that census data and be able to stay on top of that the other thing that uh planning and business services is doing is our business services and small business development center have played a major role in providing business service services and grants to those impacted by the pandemic they've partnered very closely with our community development uh and community services partners uh and jessica prossershop to partner to to do that and we've been very successful in getting those dollars out to our impacted businesses uh our counseling and training numbers in 2020 exceeded uh those provided in the previous two years so again high demand for services and we're expecting additional funding from arpa will be able to help us increase those numbers in 2022. um our development services team has uh 21 urban renewal areas with 10 active projects we've got several projects that have recent recently been completed completed including hyatt house and parkside and we've got several more that are still in progress including argenta on havana and the point at nine mile affordable housing is coming on and the rest of that site is continuing to develop so the other ads we have here we do have a management assistant that's a restoration from a previous budget cut and we have one-time funding for a city center master plan and ongoing funding for uh management of the 1400 dallas street building when we're done renovating that and then it wouldn't be a budget if the budget office didn't help us keep straight with a technical transfer so we're moving three and a half fte from the designated revenue fund to the general fund it shows up as a zero dollar thing uh it's greg making sure we can all do math and keep keep the columns straight but that's it for the planning department so with that we'll move on to the police department uh chief vanessa wilson is our police chief and the police budget is on page f-167 um and you can follow along there our police department uh had over 165 000 dispatched calls uh last year um and we're on a similar number year-to-date this year it's a little over 117 000 dispatch so it's a similar type call volume dispatched for the police department as we're all aware very heavy reform efforts going on in the police department the chief has the new way plan which has added accountability and transparency we are making significant changes across the department including directive changes as well as changes at the training academy we also have the recently completed 21cp and attorney general reports that we'll continue to analyze and develop additional changes and responses from so with that i'll highlight a couple additions in the budget the first is six civilian community service officers this is a move to add civilian response these folks will respond to non-injury traffic accidents you see similar type functions in other cities this would allow our officers who may initially respond to get back to providing service to other calls for service more quickly and then we can have trained highly trained uh civilians there to help complete the traffic investigation uh fill out any necessary paperwork uh and safely um take care of the scene the other thing we have a recommendation directly out of the 21cp report is for five i.t support or electronic support analysts these are functions that are currently being provided by sworn officers so again this will allow us to directly redeploy those five officers back to um calls for service so that they can go back and we could have these uh five civilians available um to provide those services that previously had been provided by uniformed officers the next one is record staff we're seeing a very high demand for service in our records section both from the media as well as individual citizens and so we've not added staff there so we're adding five staff in the record section to make sure that we're keeping up with uh the service demand and providing those records in a timely fashion uh the crimes analyst supervisors again a recommendation directly to the 21cp report so we're going to do that make sure we've got good centralized guidance for our crime analyst functions and then the next one is a police personnel specialist we've not added anybody in that area for hr personnel support uh in a number of years so that's an addition there and finally there's a one-time addition for uh apd vehicle replacement so that will be uh the apd general fund amendments next slide um as very briefly jim already touched on this one uh planning was included uh in the drf um editions that we talked about we talked about the very high growth we're seeing in that so that's in there as well as a one-time cost for a growth and forecasting model again looking to leverage our census data so that we can keep good accurate population estimates moving forward we have lost lots of different customers both internal and external that look to us for good um population forecast modeling so that's in there next slide um again planning and development services has a seven hundred thousand dollar one-time capital project for mid-block lighting on the gardens on havana so we're excited about that one that's a very great high growth uh area for the city and we're excited about continuing to partner over there on havana and then that is i think my last slide with that i'll open it up for any questions on this group jason yes sir thank you could you go into a little more detail on the uh mid-block lighting uh sure andrea are you on do you want to provide a little detail on that and if we can't if we can't get you an answer in the next 20 seconds we will get you more details on exactly where that is and what that is so andrea if you're available go ahead and give us a quick update on what that one looks like or um this uh this project was part of the large study of havana streetscape this came through as a high priority for the for for the neighborhoods and businesses on havana street for more details mindy parnes is on the call if um that's not enough background for you i'll ask mindy to add a little more context there's more detail on page g26 in the uh in the capital section there's a there's a paragraph about what that project is okay a mid-block crossing this is mindy it's a mcbuck crossing not really lighting so it would enable people to not have to go all the way to the ends of the block to cross specifically at gardens on havana okay the lighting would be the crossing signal to allow to stop traffic for people to cross okay that's very exciting thank you me questions oh i have a question for jason yes ma'am um on the gis specialist is that separate than the retail retail specialist department yeah all that android touch base it is separate but i will tell you that um the gis specialist might be able to dig into some of that data we're talking about and help make some gis products that bob and his staff could certainly use so andrea you can provide any additional details on that yeah this is um this is a refill of a position that was abolished during the economic downturn we're just adding it back with getting as jason mentioned with getting the new 2020 census data and wanting to delve deeper into that as you know we've also procured several specific retail it functions and so we're um using the um we're using uh data services to assist us with those kinds of things so um with the rollout of census with wanting to delve deeper in and i think that um you know gi the the data services staff helps us with um you know icsc recon it helps with utility planning roadway planning et cetera so right do a variety of things okay um what but what about within re the retail um department in terms of actually reaching out to you know to brokers trying to get deals done um i know bob is very very spread you know he spread thinly through like our large city yes council member that's true we have two two personnel we have bob who has a lot of connections and brokerage and we also have a project manager assigned but only one at this time um so not no plans to add another project manager because i i think i probably mentioned this i think i mentioned it in our one-on-one budget meetings yeah um some of the with the development uh the way it is um the positions that were requested as part of budget ads were prioritized and that was not one of the higher priorities at this time but um you know it it is a an area that is also seeing growth and a lot of assistance to existing businesses particularly helping them pivot and that sort of thing yeah i mean i think it's absolutely critical um most of our revenue comes from retail sales and in use tax sales and um unless we focus on this area we we're really we're kind of hurting ourselves because we have much more opportunity to bring in more business to bring in more sales dollars if we have the right staffing so that's my pitch maybe take it from the 500 000 study take take i don't know jim a hundred thousand out of that and put it to a re uh retail project manager for thought there's also if you recall we included in the budget discretionary funds for city council to make decisions saturday so just as just a reminder okay if there's no other questions i will turn it over to um marshall brown to go over the next group of departments thank you very much for your time today okay good evening mayor and council um marshall brown gonna gonna cover the operating departments tonight i'm gonna try to do it in an efficient uh quick manner did can everybody else see the presentation sorry i just lost my share ability again could i can i get share back that looks like marshall's got it oh i didn't try to take it do that so while greg's pulling that back up um there's an awful lot going on in the operating department so i'll try to go over it fairly quickly and then obviously take any questions as they may arise from any of these groups so first talk about human resources and library and cultural services um ryan lance was just appointed the new uh permanent director of human resources so that's very exciting moving forward there they've got uh a little bit of one-time money and then primarily um 700 000 roughly of ongoing uh money for ftes um in the erp jim and greg both spoke a little bit about that so we've got five ftes there another one and a half ftes for a little bit of an organization they're doing and then a couple of themes you'll see throughout the operating department one is restoration of service levels that were previously reduced another is dealing with some regulatory requirements that have come our way and the last one is is enhancing service levels in areas of needs so um we are restoring proposing to restore some funding associated with employee training and celebration events so that's human resources library and cultural services midori clark is the director of library and cultural services we've got about a half a million of one-time money and then 300 000 roughly of ongoing money a lot of that is to restore two ftes that were previously reduced out of the budget in some libraries some library assistants and then a couple hundred thousand of ongoing and one time for materials acquisition uh helping with their inventory keeping that current and then a little bit of one-time money for some donor management software and some furniture that needs updated in the libraries so the next department uh or department is pros parts record open space space brook bell leads our our pros department they're proposing about half a million dollars of one time and then nine hundred thousand dollars of ongoing including five ftes uh this is where the regulatory requirements start showing up we've got uh some positions needed to comply with the new 811 or utility locating requirements and you'll see this show up in a few different departments as responsibilities shifted from the state and private contractors over to the municipality to manage locating things that we we previously didn't have to there's also a maintenance contract supervisor so pros has shifted a little bit the model of how they they deliver services using contracts a little more frequently than they did in the past due to some hiring uh challenges the job markets challenging and so we need a maintenance contract supervisor to keep track of all those contracts and then there are funds including some of that maintenance and some landscaping enhancements shifting to more water friendly landscaping that's going on at some of the fire stations and in some of the medians and park parks properties and then again funds for uh maintenance at aurora reservoir finally the last thing this is also a regulatory requirement the cdl commercial driver's license program now requires enhanced training we've never really done the enhanced training in-house we've done it as duties otherwise assigned to staff and now we're going to shift that with these enhanced or more intensive requirements over to some contracts so that shows up also in the operating department's line items both in pros public works and water so with that i think we'll move on to public works we've got one and a half million dollars of one time greg talked earlier about about where some of that's being spent and then we've got uh uh roughly nine hundred thousand dollars of ongoing including ten ftes four of those ftes are utility locators just like in pros the 811 locating requirements also affected public works so they need some locators to keep up with that for public improvement inspectors growth and development permitting is all at an all-time high right now and so we've got to add some resources to keep up with that workload also in this budget proposing to restore one traffic calming engineer that was in a previous budget and trimmed out and convert some contingent time in the real property division to a full-time position to keep up with all the easements right-of-way property real property demands that are out there we need a little bit of additional help there then in addition to the enhanced funding for streets we've got some fleet enhancement here we got a little bit behind in previous years with our inventory so we're proposing a million dollars to get more caught up with our fleet replacement assuming we can get those vehicles hopefully soon and then we've got a pavement marking vehicle and a vehicle that would support the engineering division where the locators and inspectors are located so with that move on to aurora water um this is where we start getting into other funds the the previous uh departments what i outlined previously was general fund revenue now we're getting into the dedicated fund revenue so aurora water through rates and fees is proposing a hundred and fifty six thousand dollars of one time roughly four hundred thousand of ongoing uh in wastewater and as a reminder wastewater is a combination of what we of our sewer uh collection system and our stormwater system so we've historically called those wastewater um we're proposing the addition of 4.2 ftes there now water and wastewater operate within aurora water and typically share positions so the same positions listed down under water are shared in wastewater and that's why you see those 0.2 and 0.8 ftes in those two groups because they're all sharing the positions listed here which include an engineer an engineering technician and a project engineer all to help keep up with that growth and development that we talked about earlier there's also a data specialist that's the system supervisory control and data acquisition system that helps us operate both the water system and the sewer collection and storm water systems then we've got one fte in the natural resource area to keep up with regulatory requirements specifically they're the new lead and copper rule that has come out and gave it is going to give us the opportunity to keep track of uh some lead and copper in private uh properties that that previously were not our responsibility um then we have a a couple of positions in our operations group a superintendent and a trade specialist and a water resource specialist to help us continue to acquire protect and develop our water supply the raw water supply then we've got a couple of positions one of these was mentioned earlier the procurement agent that we're sharing uh with it and then we've got a depth debt analyst that we're sharing with the the budget office water again has a lot of workload in those two areas and so we're going to share those positions to help keep up with that workload and then we're converting a couple of other positions as well to ftes that have been historically seasonal or contingent and finally the one-time money in water most of that is associated with re-vegetation maintenance in rocky ford where we own a whole bunch of water rights and the decrees require that we do vegetation management out there so that's a rural operating um janet marlowe touched earlier on the rate and fee uh increase proposal so i'm not really going to spend much time on that just a reminder we did not do any rate increases or fee increases in 2021 so these increases are covering a two-year period they're fairly modest increases you can see an average bill would be affected um a little more than two percent um a bill would go from about eighty nine dollars a month to ninety one dollars a month so fairly modest increases to cover a two-year period um that's the rate summary the next slide um [Music] this is the comparison i think janet also showed this one so we we compare very well uh next slide uh continuing with other funds now uh pros or parts record open space also has access to the conservation trust fund and some development review fund the development review fund again was touched on earlier they are proposing 100 000 one time and 80 000 ongoing in the conservation trust fund primarily to cover again another utility locator associated with that 811 requirement um and then the designated revenue fund uh proposing a hundred thousand one-time 300 000 ongoing uh primarily for two things the emerald ash borer management plan and the parks vault toilet cleaning service and then finally down at the bottom we've got the open space fund they're proposing about seventy thousand one time three hundred thousand ongoing for four ftes three rangers and one landscape designer again out of that dedicated fund and then the recreation fund uh this is the southeast recreation center that will be coming online in the near future they need to in 2023 they need to add some employees 16 of the full representing the full-time employees at that facility to get them trained and up to speed that needs to be added in the 2022 budget so they can be ready for the facility opening when that comes along and then they would hire the the rest of the seasonal staff would show up in the 2023 budget uh next slide public works again a little bit of one-time money and then a million dollars of ongoing that's primarily um the positions again that jim touched on in his slide on the development review fund uh they also have a hundred thousand of one time three hundred thousand of ongoing in fleet um that's to uh for one thing maintain the um they did a pilot program of a fleet apprenticeship program to help train fleet mechanics get them up to speed it was very successful so we'd like to continue that as a permanent program and then add a utility truck um and then finally on this slide a little bit of money one time fifty thousand and fifty thousand ongoing and parking and mobility uh to enhance um that program was some professional services there uh to try to keep up with a little bit of the challenges we have in the parking enforcement area next slide so i'm not going to go into necessarily all the details of the projects here but as greg mentioned earlier there's a lot of money dedicated to capital projects primarily in water and wastewater and then i think second place public works comes along in second place but water um we've got 300 million dollars over the five-year plan for basically three big things the rampart delivery system is aging it's from the 60s and early 70s we need to get out there and increase the capacity and maintain those assets we need to replace a lot of the the lines we have wire wrapped pipe out there um which was a bad idea in the first place and now it's aged so we need to replace that and upsize some of those lines so 100 million for that 100 million for wild horse wild horse will actually cost closer to 300 million 100 of that is in this five year window water rights acquisitions is another 100 million dollars in the five-year plan and then treatment plants we've got about a hundred million uh for improvements in our two oldest treatment facilities again those are old facilities uh 70s vintage early 80s vintage and so we need to invest some money there to keep those operating and current um wastewater again combination of sewer and storm water about 50 million in the interceptor first creek interceptor in our sewer system uh another 50 or 40 million for sewer line construction to keep up with growth and then westerly creek you can see some storm water improvements there for about 20 million uh with that next slide is uh pros so they do have about 30 million for park construction another 15 million for uh trails and open space 3 million for some planning efforts a combination of some master planning and equity analysis across the city to look at where the amenities exist and how to fill in areas of need some asset management going on a dog park study so this 3.5 million for a combination of about five studies that they've got um and then they've got some infrastructure improvements combination of playgrounds fencing uh rec center uh debt repayment etc so 26 million for that next slide public works greg again mentioned the additional money for street maintenance 10.4 million in 2022 growing to 15 million and additional 15 by 2026. uh so that's an additional 40 plus million in in the five-year plan um you can see a summary of the funding sources for that then 500 000 added in 2022 and ongoing after that to re-establish the alley paving program and 3 million in 2022 for traffic signal pull replacement next slide i do believe that's your last slide oh good okay so any any questions marshall yes thank you for that presentation there's a lot of information but i do have a question for you um and this is uh let's see if i can frame this correctly so we have programs for folks already who are having issue paying their bills um and another issue has been brought to my attention which is that a lot of the old clay lines that are on private property but connect to the city's lines are sagging and in dire need of replacement it's causing damage to our roads but also a lot of our residents have aged in place and the costs of repairing those are very very high and i'm wondering since we're having issues with our roads i think this is probably something that's contributing to some of that especially in residential areas is this is some kind of assistance program for folks who may not be able to afford replacing um that line repairing those lines is that something that you've talked about considered because i think this is going to become a larger issue as we're hitting kind of like the 40 to 50 year mark for a lot of these lines and i think it's gonna hit a critical mass sooner rather than later uh yeah good question so we have um as you mentioned our rural water cares program that's dedicated to bill monthly bill assistance what we've done we have looked at the aging service lines which go from residential homes to the sewer laterals out in the middle of the street some of those as you noted are aging some of the water lines are also aging so there are a couple of different opportunities for people to take advantage of there we do publish information on service plans that are available so customers can for it's probably about five dollars a month sign up for a service plan and it'll vary between five and ten dollars a month um from actually there there's probably uh a dozen now companies that offer those service plans the city does not offer a service plan we just put information out there on the service plans available so a lot of homeowners policies now offer a writer that will cover those sewer laterals and again it's a very nominal increase uh to the homeowner's policy so to the tune of usually about five to ten dollars a month um and then they'll cover up to uh between five and ten thousand dollars often in costs that customers incur to replace those lines now usually the costs are much lower than that but a lot of those policies will cover up to that so those are the there's there are those options and then through the low income assistance program there are a few other opportunities for people who are who would qualify for low income assistance they're not through the utility per se through the the community services programs so those are those are what's out there we probably need to publish um and i need to double check and see where we're at with this but we do need to publish again an update on those plans that are available because we just went out and gathered a lot of additional information on those service plans okay so i appreciate that information that's not something i was aware that we were um kind of gathering but um that sounds like an insurance policy right so that doesn't necessarily help the folks who've already had you know something happen is that correct right so the ins it is an insurance it's a writer on an insurance plan or you can get a separate whole policy um so if we have customers who have had something happen already again the best course uh recourse would probably be to go through the community assistance program if they qualify for low income so yeah if you're if you've heard from any of those people definitely have them uh happy to connect with them and see what we can figure out all right thanks anything else from marshall all right well thank you i think we pass it on to roberto now great um good evening mayor members of council uh i have the last departments in the presentation um i have three departments primarily that are having operating amendments under the 2022 proposed budget communications finance housing and community services so i'll kick off with communications so primarily here two items to point out the first is some ongoing money that we will have in the form of an fte an access to our customer service manager the budget will reside in communications but really this is an interdepartmental effort we described this during our one-on-ones access aurora as you know currently receives primarily most of the calls that general calls to come in but we also have several other areas that touch our residents and customers for a variety of issues whether that's animal services or codes or code complaint or a camp abatement or a water billing question or permitting questions so uh we were really looking to have an interdepartmental effort that this person individual would be charged with managing uh to put together a customer service philosophy and an approach where our residents can access information from the city for whatever question they have and have a call center operations center in which they can receive kind of information in a more efficient manner um right while access aurora does answer those questions they generally have to route those to different departments we're looking to consolidate that effort to have a more efficient and more unified customer service message when we do get a calls from our residents we also are restoring a hundred thousand dollars in marketing and advertising budget and communications as you recall we reduced that budget by 200 000 during the pandemic um in lieu of budget cuts where we're storing 100 000 on marketing and advertising these are typically what you see our rtd bus lines some of the ads that we place in this old 5280 different publications these are the costs of some of those placements to market and advertise the city in finance uh we have several items but mostly what you see there in the ongoing costs are amendments as related to the to the enterprise resource uh planning project the erp project that we've discussed with you several times um this is heavily on hr heavy on finance in terms of the integration into that new system that new workday system uh we're adding 7fte as part of the budget ongoing to be able to handle that transition in finance uh we also are adding some one-time costs in the amount of three hundred seventy thousand dollars seventy thousand dollars will be for uh overtime in 2022 we anticipate overtime costs for our employees primarily in payroll but in other areas in the department who will have to do much of the heavy lifting in transitioning over to workday from our current uh payroll system um and then 300 000 as we transition our budget reporting system now that we currently use uh technical in terms of making those transitions from what we currently use to over into workday so needing plenty of technical assistance in terms of third-party consultant technical assistance to be able to to make sure that that transition is as efficient as possible um and then uh we have some money in a strategic planning manager one fte which is also ongoing of course as you all know we are embarking and currently in a strategic planning process um it's a large effort across the city and having an individual who can uh be charged with moving that process forward uh we are including the end of the budget for 2022 for somebody to do that next slide housing and community services um we are proposing as uh marshall mentioned uh water is paying for half and where and housing and community services will pay for half for a position that will reside completely out of both of those departments in finance so to be clear debt management and most of the debt that we do in the debt management area is in teresa sedmak area under terry velasquez rt finance officer so that area that division is doing a lot of work with water and increasingly doing a lot of work with housing and community services as we're getting deals in uh for our to meet our housing strategy many of them have uh multiple funding sources and uh debt as part of their uh funding proposals whether that's private activity bonds low income tax credits four percent nine percent new market tax for all kinds of different uh debt financing mechanisms to to make these projects happen uh in order for us to be able to be comfortable doing our due diligence on those projects we feel like we need to provide some resources in teresa's edmond shop to be able to to more effectively uh review those proposals and ensure that if we are to participate in any of those projects uh that we have good and are comfortable with the kind of financing that these applicants are bringing forward and we're comfortable with the project uh and the numbers so uh housing and committee service will pay for uh half of that if full fte that water is paying the other half since that individual will also be helping on water and the debt uh financing that occurs in that department which is significant um we talked about the incline and cleanup funding we're putting 250 000 dedicated to camp encampment uh abatement um and uh we provided an answer in the one-on-one responses as to how we came to that number it was a little bit of a guesstimate but certainly based on uh projections that we've seen over the last year from 2019 to 2020 we've seen increases in those uh camps and so uh while we feel comfortable with 250 000 uh it's hard to know given the volume that we're seeing in the trend line but we think that uh we certainly wanted to dedicate that funding since we did not have that funding previously we had departments absorbing those costs so we wanted to make sure we uh pull that out dedicated it also in order to be able to better track uh how we're spending against it and the kind of abatement we're seeing since some of those vary in terms of the cost to abate from very expensive to just you know very very routine uh smaller uh camps and then the final bullet is one that we've added as we're developing and building the budget in the spring we've now fast forward past our one-on-ones in the summer we've realized um that the volume of camp uh abatement requests the complaints that we've received have been a quite substantial increase from 2020 to 2021 i think there was 800 total uh or maybe 900 total in 20 20 20 uh 2020 i think we're already above uh 800 already for the first six months of 2021. so we're we're trending way past uh the the the former last year's numbers so we're proposing it's not currently in the budget but we're adding this in as a as a request to add an outreach team we have two teams now and we want to add a third team to be able to more efficiently more more quickly go out to these folks and outreach with our teams to provide them with services and first contact but also we wanted to um have the a contract employee come in to assist lana dalton and her team to be able to to basically have more touches we're getting repeat complaints on multiple properties same properties follow-up calls on those properties and so we really need somebody to help with that front-facing that where our residents are calling in frankly when the council members call in that somebody can be tracking those from beginning to resolution and following them and making sure they're grouping them and making sure they're being routed making sure that we've had the abatement team sent out the open the outreach team sent out so we need another contract employee to help with that so the cost there roughly a hundred thousand dollars for an additional outreach team and about 50 000 for that contract employee to be able to do that so we think um while there are no guarantees we certainly think that'll assist with some of the customer service around making sure that folks understand what we can do where it's at in the process we can't deliver miracles we can't make it happen from one day to the next but we certainly can give our residents a little bit better feel of where a complaint is at where it's at in the process and we can have an outreach team that maybe is more available to be able to do that outreach when they're not backed up maybe the first two outreach teams uh like they may be right now so that is the uh a proposal in housing and community services next slide uh other fund amendment highlights we we've talked about these in our one-on-ones i just wanted to highlight a few of them um we are doing some grant management and a grant manager a grant manager compliant individual doing compliance two positions uh we're getting 30 million dollars plus in rescue plan funds in addition to the grants that we already do get as a matter of course and what we do in our day-to-day work plus another 30 million dollars of rescue plan monies as a second tranche uh managing and doing compliance on that volume of of uh of dollars is is a substantial workload to add on to existing workloads so we felt we needed to have folks who had responsibility for making sure that effort was um was coordinated and and done correctly um in addition i think we called out a few things in uh in some one time and ongoing money it's a little bit of a a little inaccurate in the in the one time and that these are rescue plan are one time but we can spend them over multiple years so we don't have to finish spending until i think 2025 if i'm not mistaken so we called out a few things and those are still in the budget affordable housing gap financing as you all aware we go out probably two times a year on a cycle to get proposals as i've discussed earlier on different housing deals to meet our housing strategy we want to beef up the pool of money that we have that the city can contribute to that uh for a couple of reasons one right now we're probably in the low six figures where we can meet gap financing while that's not insignificant uh the deals that we're seeing are are being bigger right we want more housing units we want to put in more inventory in the queue in order to play in that game we need to have more resources to bring to bear in order to leverage what we want to see in terms of the amount of ami units or in terms of the kind of deal we want to see the amenities ground floor stuff whatever the project may be obviously the more money you have the more ability that we can shape as a city the council and the mayor's priorities for what they want to see in housing rather than taking what comes through the queue although we are seeing a lot of very interesting and innovative stuff coming through far more than we saw even three four years ago um so uh we also uh are calling on safe outdoor spaces by 1.2 million dollars to be able to provide uh some options there and the one times are the last two bullets so the housing matching software the day resource center the housing matching software they're both about 200 thousand dollars the housing matching softwares require that technology to be able to match uh prospective tenants with landlords who are willing to rent to folks with some housing challenges and the day resource center obviously uh while we want to look at options for the long-term future in terms of emergency shelter we have an immediate need and the day resource center just has some logistical and public safety and and uh and just you know logistical uh improvements that need to be made right away and so we're putting 200 000 to do that and we provided more detail in our uh council responses to your questions during 101 so there's more detail there but i can provide that later if you'd like and with that i will take questions because i think greg is the next slide we're going to go over these in more detail on saturday uh what what the safe outdoor spaces exactly means absolutely okay and you got my email about the governor's office i didn't want you to work with us on just for members if you're not aware the governor reached out to me a week or so ago about um working with his office arapa county potentially denver uh in taking over the the former ridgeway campus that is owned by the state that's a 500 bed facility that was meant it was part of the youth um or what do they call a youth services division of the state run under a contract and so it's uh and so he wants to make it available for transitional uh housing for those experiencing homeless uh and work with us on that uh using our office our dollars and the states are dollars as well as rocco county and potentially endeavors other questions for me great floor is yours greg all right great thank you hey we're about halfway done no i'm kidding we've got a couple slides left uh we're gonna talk a little bit about non-departmental there's a hundred and twenty one thousand dollars one time and five point four million dollars ongoing uh the ongoing money in the ads is is basically the biggest piece of that is that equal pay equal work act that i touched on earlier uh the street maintenance step toward covering road maintenance um two million dollars of that is in that 5.4 million dollars and last but not least there's half a million dollars associated with the southeast rec center uh subsidy departure your operations for that for that uh that place that new place that's going to be opening up in other fun highlights uh in the development review fund there's 11 ft these are non-budget there's a zero dollar budget just there just in case uh they're needed then it makes it easier to get them filled so that's part of it uh there's two million dollars ongoing in the marijuana tax revenue fund for the same reason we added two million dollars from in the general fund we did two million dollars for the marijuana tax revenue fund also for street maintenance on the capital side there's 1.8 million dollars worth of amendments uh the biggest piece of that we added 250 000 annually so we can track highway 30 landfill remediation we had an old landfill out by highway 30 um had some stuff come up that we're having to uh to track on an ongoing basis so we set aside some money in there and uh some pretty fairly uh significant increases in art and public places because there's a lot more capital projects than there was uh previously all about you on the city council slides uh there are a couple things that we that we put into the 2022 proposed budget as as jim talked about uh we set aside 500 000 one time and 500 000 ongoing as a set aside for for whatever you all would want to do in addition we went ahead and restored council travel back to its previous number and we added sixteen thousand dollars ongoing for a council contingency i had a couple questions uh during the one-on-ones because we were talking about you know using two million dollars for for transportation like well are you gonna use up all the money is is there any money left uh the answer is yes based on our current projections and how revenues are looking right now even though we're coming through and spending two million dollars more annually on transportation projects we still have a fairly good chunk of money um every year set aside for that so there's one more piece where we're we're being conservative with our with our city of aurora dollars here we go uh you just heard the boards and commission's presentation you just heard the proposed budget presentation in about five days we'll get to uh we'll get to get together and and make the budget sausage uh for the 2022 proposed budget and with that do you have any questions of any of us greg yes uh i did want to follow up on a bit of the encampment cleanup funding uh that roberto was just talking about um well this is kind of related to that i've spoken with uh several of our staff members in addition to jim about potentially pursuing some kind of igas with the various jurisdictions that actually own land in the city of aurora or you know have easements so that we can at the very least address trash pickup and things like that in a more timely fashion like i think i had reported the mattress and like abandoned shopping cart that was underneath bonn that was on bond underneath parker it took like five weeks i think for that to finally get cleaned up so you know we could have done that with our own folks if we had i guess permission in a way to get reimbursed so where what's the status of that conversation so uh consumer marcano you uh we just today set a meeting with uh our region superintendent for cdot to start beginning that conversation about a potential iga at the very least to be able to have an agreement where we would have authority to go onto their property and abate it since we have a contractor that's efficient can do it often on the same day if not the next day they my understanding is they use a lot of the inmate folks to do some of that work and so there's no real reliability to how that how they rotate and go for that cleanup so um we'll begin that conversation with them we have a meeting set up with cdot folks to to start ironing out hopefully um as an agreement whether that's a formal iga i don't know what what it'll look like but we have begun cdot right now seems to be the the primary folks that we're having difficulty in getting that property and a lot of folks moving into those right-of-ways and interchanges and and underpasses and off-ramps so we'll we'll start that conversation and keep you updated as we progress and hopefully have some agreement to bring forward to be able to to expedite those uh at the very least clean ups okay great and just want to reiterate that uh there's like a potential reimbursement is kind of key to that as well it's more about like you know addressing this in a timely fashion so i appreciate that thank you agree anything else i just wanted to add a comment about the abatements you know we get we get numerous emails every single day and on the weekends and i tell you our residents are so sick of um seeing the trash and the camps and when they when they email us they they expect something to happen within a day or two and actually there was even a former council member who emailed me and emailed lana and it didn't get done in a timely fashion so she went out and did it herself and that's you know that's dangerous for some untrained person to go clean up the camp so i you know i just want to say and i know people are doing the best they can but you know we've got to get these things cleaned up and i don't know if y'all are getting forwarded the emails that we get but people are sick of it you know that they want they don't want to go out and see trash and and things and when they turn it in they expect it to be cleaned up so whatever that's going to take i'm all for it we just can't leave leave that around it's a health hazard thank you anything else um councilmember murillo yes okay sorry i wasn't sure who i was addressing this time either so my apologies um yeah no i'm really excited to see the additional investments as it relates to uh folks experiencing homelessness um after the um politically charged conversations around the campaign camping ban kind of subsided i was really excited to see us move forward on what we know staff are actually asking for that would be helpful which was um i heard um the addition of a position to address to the three times uh the increase in volume of complaints we've had i mean i we've had three times the work was not three times the staff so to me that's a really logical next step to start addressing um and being serious about addressing our issues related to homelessness um same with the abatement budget i know that um the cleanups that i've had happened um prior to this like specific line item have just come out of different departments kind of ad hoc and not um a dedicated budget so i'm excited to see that we're actually um going to be more coordinated and have that dedicated source of funding for those abatements i'm hoping that that will help us um immensely and then the third thing um is to just increase the um dollars towards the different solutions housing solutions that um we've talked about like the safe camping sites safe overnight housing or parking rather um and i um that's i didn't hear that in the budget now but i understand that to be um forthcoming in our future arpa federal dollar conversations because that'd be more um in response to kind of the impacts of kobe just given the high um increase of folks experiencing homelessness as a result of cobit so um i didn't see it here but i know that um that conversation is forthcoming so i don't wanna you know i guess like you know put the cart before the horse but i just i'm excited and happy to see that our staff is responding accordingly and doing what we can do address the needs and actually focus on you know the bottlenecks that we actually have um in terms of capacity and starting there and working our way moving forward anyone else correct yes thank you i do have another question pertaining to the civil service commission and the contingent staff for all of the academies i did see that part of this covers polygraph tests um and i'm wondering of the you know about quarter million in here how much of that is going to the polygraph tests um and is that really something that we ought to be doing this might actually be i guess a question for chief wilson or a representative from apd or the civil service commissioner hr if they're still on um just because i've seen a lot of concerns about the efficacy of those and i'm wondering if is it really worth our while to do that matt are you still on hello yes i am the commission has studied that exact question over the span of the last three months and three regular meetings and after hearing from the police chief and the fire chief the commission approved polygraph for the police department but not for the fire department pretty much based on the concerns that you noted uh council member marcano so assuming the funding remains they are looking to reinstate polygraph testing for future police applicants but not for fire applicants so i guess why for one and not the other if they agree with those concerns it just seems like a potential and i would actually argue a waste of money based off of what i have read you know granted i'm not an expert in this area but i'm just you know i think that that's a little troubling that we do it for one department and not the other i feel like we should either do it across the board or not at all the commission did go in line with what each chief wanted one chief wanted it one chief did not uh and then i did not address your uh the dollars part of that uh the commission saved about 50 to 60 000 by not having this in place uh for this year so it's about that same amount of money that we'd be looking at if it were reinstituted for both departments for next year uh the volume of police applicants is much higher for then fire applicants so it would still be about that fifty thousand dollar mark that would be spent on polygraphs next year uh if that remains okay so i'm to assume that it's the 61 000 for professional services item here did that come through i i did hear that i guess i'm not tracking exactly which line so oh sorry yeah it's um page f31 um that's where the total 249 thousand dollars is kind of broken out a bit so there's a 61 thousand dollar line for professional services in the um explanation so i'm assuming that's what that's the poly uh polygraph portion just judging based off of what you were just describing close to 50 for afr right right the 50 000 of that is the polygraph and then the 200 000 of that is for background investigations and the higher volume of background investigations that are being conducted okay understood thank you anything else all right with that thank you all very much we'll uh we'll see you all saturday have a good night y'all thanks for the all the work thank you welcome [Music] [Music] you