Based on the context provided and the dialogue in the transcript, here is the formatted version with speaker names. Note: While your list of officials includes specific names, the transcript roll call and dialogue refer to **John Carlson** (John) and **Connie Dahl** (Connie/Councilmember Doll) as the active members in this specific meeting. Additionally, the Mayor addresses the City Administrator as "Adam," though your list identifies him as **Matt Kline**. I have used the staff name Matt Kline as the speaker, as he is performing the duties of the City Administrator. [7:47] **Michele Hanson:** i'd like to call to order the june 11th 2022 bayport city council meeting please join me in the pledge of allegiance to the flag of the united states of america and to the republic through which it stands one nation under god indivisible with liberty and justice adam please call the roll [7:47] **Matt Kline:** american orders here councilmember gilmore here councilman hanson here councilmember carlson here councilmember doll here all present [7:47] **Michele Hanson:** great that takes us to the approval of tonight's agenda does anyone have any questions or changes adam [8:34] **Matt Kline:** madam mayor we did not get to the item during our previous workshop that we just finished so there was one item that i'd like to request the council add to the regular business regarding the centennial project [8:50] **Michele Hanson:** anything else if not would someone like to make a motion to approve that uh the agenda with that addition [8:50] **John Carlson:** i'll make a motion to adopt the uh resolution with the addition or the consent agenda uh with the addition of the uh centennial discussion [8:50] **Michele Hanson:** thank you john is there a second [8:50] **Ethan Gilmore:** i'll respect him go with ethan [8:50] **Michele Hanson:** thank you ethan all in favor aye aye opposed takes us to our uh proclamations accommodations petitions and announcements and the june recycling award recipient is lauren cole at 532 prairie way south uh this award for recycling efforts is made possible by a grant from washington county so thank you miss cole for your recycling efforts we have an open forum where we set aside 15 minutes to discuss topics that are not on tonight's agenda does anyone we do not have anyone in chambers this evening is there anyone online is that even a positive no we do not have that okay all right so we will promptly move along to our consent agenda to consider resolution adopting items 1 through 10. [10:07] **Michele Hanson:** the june 6 2022 city council regular meeting minutes the june 27 2022 city council workshop special meeting minutes the june payables and receipts the june building plumbing mechanical and zoning permits report the appointment of election judges for the 2022 primary and general elections awarding a quote for sealcoating and crack filling streets and story ceiling park trails renewal of a 2 am liquor license for woody's bar and grill located at 109 3rd street north a temporary on-sale liquor license from stillwater knights of columbus through the anderson corporation quarter century club picnic on saturday august 13 2022 in lakeside park a special event application from the boy scout troop won 113 for a pumpkin sale on october 8 2022 and a wreath sale on november 19 2022 at the village green park and then finally the annual funding contribution of sixteen hundred dollars to the youth service bureau any changes or questions to the consent agenda [10:55] **Matt Kline:** uh thank you madam mayor uh just wanted to note there was a discrepancy in the annual number 10 of the consent agenda uh the resolution that has been corrected the correct amount was 1600 not 1575. [11:31] **Michele Hanson:** any other changes if not when someone like to make a motion [11:31] **John Carlson:** um i'll make a motion to adopt the resolution as prepared [11:31] **Michele Hanson:** thank you john is there a second [11:31] **Connie Dahl:** i'll second it [11:31] **Michele Hanson:** thank you connie we have a roll call vote because we're approving expenses [11:31] **Matt Kline:** councilmember dahl [11:31] **Connie Dahl:** all right aye [11:31] **Matt Kline:** councilmember carlson [11:31] **John Carlson:** aye [11:31] **Matt Kline:** councilmember hanson [11:31] **Councilmember Hanson:** aye [11:31] **Matt Kline:** councilmember gilmore [11:31] **Ethan Gilmore:** aye [11:31] **Matt Kline:** mayor hanson [11:31] **Michele Hanson:** aye as all we do not have a public hearing this evening and we do not have any unfinished business so we will move to the new business item that was just added talking about the centennial topic so over to you adam [12:50] **Matt Kline:** uh the council has uh this page in front of you i will we will uh it's not really necessary for the public uh to view it but uh of course i don't have the camera on um the we discussed back at a workshop some time ago about possibly doing some type of gazebo or some type of structure at the village green in recognition of the paper naming centennial this year um we staff have done some research on that as well as councilmember hanson um with the bcal and i wanted to give the council a couple updates on that we were this was as the mayor noted and i mentioned this was a discussion topic at our workshop immediately proceeding this meeting but we did not get to it so i wanted to update the council now um the for a gazebo uh the couple different cost estimates that we got both from local as well as around the country that would ship here um is in the 20 to 35 000 range for multiple sizes um we just got a hexagonal a quote for a hexagonal 24-foot uh pavilion uh through saint croix uh recreation and that was 30 to 35 000. now that does not include installation as we've been discussing this one of the questions that came up is how best you know what would the amount of use be for this type of structure we depending on what type of structure it is we wanted to obviously maximize the use of both the public as well as the city at this facility and the the goal of this was to do fundraising um and not have the city directly pay for this but have the community uh contribute and do some fundraising for this uh special project um councilmember hanson uh with the bcl had actually asked and we did get a uh kind of the go ahead to make a request from the american legion for up to half of the potential cost but i wanted to talk to the council and see if this is something before we formally ask or start requesting money from outside parties if there's what the desire level still would be for this location as well as this type of structure um the gazebo a traditional gazebo regardless of the size is going to have limited use options it's it they're pretty they're very you know aesthetically appealing um we wanted to do some type of you know commemorative recognition of the centennial incorporated into this um but since we haven't got that far but uh as as staff um kind of worked on this and researched this that may not be the most have the widest possible use um that type of structure so then we discussed having maybe some type of pavilion uh similar to like we have at lakeside where picnic tables in there um it can be used for multiple uh uses we have the farmers market there um you know every monday today we had it there um some people got out and were able to enjoy that but something like that would have much wider use um we haven't talked about whether or not the city would have it as a reservable facility but that would be one potential option um it's it is you have highway traffic but it is a nice location it's it's doesn't have the view of the river but it's a great location so there are there is potential that it could be used the map that you have in front of you shows the space the village green the little building with the 400 um that is the pump house that's where the water is we wouldn't the pink or the i guess the pink extensions those are electrical lines um the light blue going kind of diagonal across the is a overhead uh telecom i believe uh line the red coming out of the water the well house is the uh it's water line the yellow is uh is that sanitary sewer mat sorry i'm sorry storm syrup sorry um so the the sewer and the water lines are not easily moved and we have to be careful where we put the structure in regards to those the electrical obviously is much easier to move and the overhead line can be can be moved but these are just this will give you kind of a rough idea of where the utilities would be in placing any type of structure in this space uh if we we would that white dot or not white dot that white rectangle next to the palm house that's a picnic table obviously that can be easily moved we tried we were trying to decide where we would potentially put this would it be that along the highway there's the the sign with the landscaping there that landscaping does need to be redone but the sign can be moved if we did want to move it if we had to currently as the council knows the lighting of the village green is that's one of the big events that the city participates in along with also sponsored by the bcl um that we we actually use the village green for an organized event the christmas trees or the the evergreen trees that we have set up now are right in the middle but those can be relocated if we wanted to there is a tree that has the kind of the one pink line going off it would be to the the west um that one likely will need to come down in the future it's not healthy so that one will be have to be removed so that'll give us a little bit more space um this is uh you know we have the pump house is approximately 20 by 20 just to give you an idea of where the um kind of the scale on this map that i handed out the so one of the questions that i wanted to talk with the council um and normally this would be a workshop setting so it's a little more casual but the we didn't the city didn't think it would be responsible to spend you know upward in the installation we're estimating uh maybe even equal to the amount of the structure itself so we're looking at possibly sixty thousand dollars for a some type of pavilion um installed now there would be cost savings if the staff was able to help with that um but again there are limited things that we can do both for time and ability but if the if the council wants the staff to continue working on this if there was a direction based on that initial information that we were able to obtain um counselor hanson as part of the bcl was going to make a formal request for start soliciting funding um outside funding and so that uh as i said before we start doing that i want to get kind of updated on where the council is at uh regarding this potential project we don't have this you know budgeted or in the cip currently um so it's we don't have funds dedicated to this uh at this point um but is there if we're only using the the structure for the lighting of the village green you know that alone that one event a year that probably isn't the best use of the city funds taxpayer funds um so if a structure that could be used by the public in a much broader sense um may be a better idea [20:28] **John Carlson:** yeah is it open for um i definitely like the idea of doing something there i think a pavilion for a multitude of reasons makes more sense even though aesthetically and and maybe what i would say of course cost comes into it but something a little more aesthetically pleasing than our typical pavilion something a little more decorative and make it kind of a focal point of the kind of the center of our city i think um you know having something i i envisioned it in my mind's eye kind of maybe on the north end and then you know if maybe kids wanted to do some play or something or there was a small musical act that could kind of aim to the south or something rather than plop it right in the middle that's kind of how i see it um certainly on um um what's going on there right now uh farmer's market days it's going to be you know if there's picnic tables in there it's going to be filled with people um eating and hanging out and um and i i think we would get a tremendous support for people wanting to contribute to something like that especially if we can show them some pictures of what it would look like i also think you talked about maybe the landscaping maybe and overall having have a garden center or something maybe do an overall plan of here's maybe how we could rearrange some furniture it sounds like a tree needs to go away and you know if we need to do something different with the sign to make it all tied together but yeah a structure that's kind of in keeping with some of the other more aesthetically pleasing structures in town so i think it's a pretty great idea in my opinion [22:45] **Matt Kline:** we yeah with counselor doll we were um looking at something a little more ornate than just the standard standard pavilion that we have um obviously we don't you know it's finding that balance of what we want to blend in to complement the rest of the city um design but um it is special so something a little more ornate something a little more decorative and hopefully you know some light in the maintenance there you know maybe something that doesn't need to be stained yes maybe a steel roof or some roofing material that's really long term and also those are usually more aesthetically pleasing too [23:31] **Councilmember Hanson:** yeah john you've said like everything that we kind of came to a conclusion on when when adam and i met like just leaning towards the pavilion making sure it's something that's nicer looking than a typical one um even potentially maybe some kind of a signage on it that says like bayport or you know something that gives it an extra little appeal i could see the school using it yeah exactly the the church right across the street might want to use it um obviously you mentioned lighting in the green the scouts are i mean just had it on our agenda tonight they're selling pumpkins and wreaths maybe they could use this to set up obviously the farmers market i just feel like you know it i feel like the park right now it doesn't have enough use and if we put something there you know bill it they will come or whatever you know that whole thing i feel like it could be a nice addition it's just the money obviously you know if we can raise enough to make that happen and if you guys agree that it's a good idea because we have other priorities too i understand but it's also our centennial we want to do something special so if you have other ideas you know if there's something in peril park you'd like to see or whatever i i just want to do do something connie looks like she wants it [25:05] **Connie Dahl:** no no was just gonna say i would opt for a pavilion versus the gazebo for several reasons some of the same john said but also it would be something that if if we decided to use as a revenue you can rent out and i would tell you like we'll take the older kids from the preschool even and go across and they'll sit on the ground over there on blankets and have a picnic so i mean i'd rent it out at a point i just think it would be um well used and it's kind of right in the center of it absolutely the city um i know if you've ever gone to the park up at washington park they've got some more i'm not saying exactly like that but they're a little bit more yeah that's a good idea to look at those i think they might be wood but well they're not ideal they're white but i'm not sure if they're white are they [25:51] **Councilmember Hanson:** they i think they're more of a maintenance free yeah i feel like they are that's a really good idea because they do look nice so i i guess when you're first talking about gazebo before you got the pavilion i know that's i think that's what was hard for me too i kept going on what is you know like kind of decorate it and all that but yeah the pavilion is a much better idea it's nice and even for a family that's maybe traveling and they're driving through town and they don't know where lakeside park is they're coming down 95. they don't want to stop and have their picnic lunch or just get out and stretch and whatever sit at the table [26:16] **John Carlson:** so do we know is that the same price price point basically one of these versus uh [26:16] **Matt Kline:** well that's what we were when he was quoting those numbers we'd already leaned toward the pavilion when we got some of those numbers so yeah it was about the same um with the installation cost so the materials are pretty equal um but the uh the pavilion depending on what's being done um you know do we want any type of raised platform and we probably want some type of you know even just a footer too [27:01] **John Carlson:** well we got to be we got to think about ada compliance and things like that too i'd rather if we can keep it [27:01] **Matt Kline:** well yeah i would we would have to have some pepperoni or if it were so the size is i guess one of the other questions that we were um and i i'm sorry i don't have a map with a scale of placing whatever type of structure we're talking about um i could we can come up with that i'm a better i've been trying to find a good aerial map that shows it and we've it does help you know that house is like 20 by 20 though yeah i mean that's not way off okay that's about the size maybe a tiny bit bigger than that you might you might want i would think because how large are the pavilions at lakeside we went up and look ben and i looked and we thought maybe like i think 20 by 30 20 30 30 but then you know the concrete pad is wider than the actual pavilion so it depends on what you're kind of measuring there but but then so it wouldn't have to necessarily be that large but that kind of that size you you could place that you know at that north end or wherever [27:48] **John Carlson:** yeah that was just my idea yeah but on one end it'd be more visible that way as well green is takes up a lot of this you know the people are spread out quite completely have you know the choir could be under there kind of facing south and the fire pit off to the side somewhere [28:34] **Councilmember Hanson:** and i had kind of been thinking the other direction having to face the other way but that's that's an interesting idea too because people come into town from the other side and could see it maybe they'd see it even better i don't know i'd like your idea facing east you're well no i was just like maybe by the pump house kind of or maybe i was kind of looking at the middle but then you're right if you have a show or something if you want to have music i don't know we actually have so if you had it right behind the sign and all that yeah it'd be a little bit hidden but then you people could face that way and it would be right in the center [29:19] **Matt Kline:** so the good news is that um named christopher johnson from saint croix has helped us with other playgrounds and he has um he was actually going to meet me last thursday but we weren't sure if we wanted to do this yet and he can go out and he'll take photographs of the site and kind of help us figure out the best location for things so he seemed like a really good partner for us to work on this with so you know we don't think we have to decide anything right now but i think he could give us some good ideas about it and i guess that's the feedback i'm looking for the council at this point is do we want to keep continue going down this path versus either unless you've completely changed your mind do switch gears go some other direction or we were going away from the gazebo now we're uh kind of recommending or we think that some type of pavilion multi-use pavilion would be a better option and i guess how realistic the council still is as far as the opinion of this is something that we want to pursue and continue to continue to look into [29:55] **John Carlson:** i i think you know let's just say for it goes crazy and it comes in at 100 000 but um i think when that when it's presented to people if we really sold that i know my family would certainly make a donation to something like that um you know maybe it's got papers in there and you sell the papers with people's names on it type deal people go crazy for those kinds of things and i think we'd be surprised how well we would do in fundraising i feel like you were listening to our conversation john we said yeah i think people really get behind those things so yeah it would really be the cities and whoever wants to contribute to it well you know and i've even seen like um people get ice cream over at mabel's and when there's no seating i've seen them walk across and sit and we do have one of our that intersection is one of our control yeah that's that crossing signals well and the library could do activities there too they don't really have a good outdoor space near them so i mean i just feel like there's so many opportunities for it again it's all about can we afford it [31:37] **Michele Hanson:** well and if it's fundraising then it's a matter of figuring out how much it would cost and and raising those funds until they are in hand right [31:37] **Matt Kline:** so the uh yeah the like as i said uh we were waiting to get back some additional cost options and different styles of structure um the first one that we got was the as i said a 24 foot hexagonal pavilion i mean that was the 30 to 35 and then another 30 in installation but again we may be able to save some with the staff's help of installation um but that size is we wouldn't want to go bigger than that um but that's probably got a similar cost estimate for this type and factoring in picnic tables to be donated and sponsored as well and garbage cans all those things could have the labels of the donators on them and then we also do need to be more serious about having like a port-a-potty at that park than if we're going to have a place for people to hang out too we don't have any right now they have to go to the library or the apparel park yeah that's a port-a-potty [33:10] **Matt Kline:** yeah we would if we were to put one um we may put it down i guess would be to the south by the palm palace and it would be absolutely we'd have another type of structure around completely maybe tap our boy scouts to build another yeah oh yeah i think that would get used a lot quite frankly but okay um was there any other feedback that the council had for on this specific item [33:10] **Connie Dahl:** no i agree i the gazebo i didn't ever really think it was going to get used a lot so i like the pavilion better cool excellent [33:10] **Michele Hanson:** okay that's all i had for this item thank you very good all right that takes us to our city council liaison report so um michelle start with you this time so there was no planning commission meeting but john and i did go to the middle st croix valley regional trail master plan meeting i can't remember when it was but it happened a couple weeks ago maybe um very interesting and um it was so they had they actually have hired a um consultant that's working with them and their the idea is to connect the trail system that's in afton now to the one that's you know still water and we're in between there and there's also didn't even realize it but a little bit of west lakeland that crosses over and a little bit of um baytown township even is over there so anyway so we're all wait they had representatives from each of the cities it's a what was it it's a 14 mile stretch and 11 cities all right now are in um that would have to kind of come together to come to an agreement on how to connect all this so this was really just high level questions about what we see as kind of opportunities what we see as sort of hindrances to making that work and how we think it should be used and i'm like looking at my notes but um really well-led discussion and i think we had lots of you know good ideas at our table we were with oak park heights and baytown and and they had so little groups that met and came up with you know like things like oh well blueberry hills there that might be something interesting for people to see if they're on a trail and you know things that this consulting company wouldn't have any idea about what's going on or john was great about saying well they're missing our little trail right here that you know should be on this map and things like that so just really an informational session and john you want to add [36:14] **John Carlson:** um yeah you know if anybody listening or anybody here i don't know if you mentioned it's got a heck of a name middle saint croix regional regional trail master plan so i'm sure if you went to the county's website you could get directed there one of the things discussed pertinent to bayport was you know and you you could see this you know we had a very large map that took up the entire table um kind of how our trails in town are segmented and similar to bay town has some segmented trails but you could see opportunities where hey if we continued this trail here it would be right across from bay town and ways to connect trails with the other communities oak park for example is a city that has done a pretty nice job making sure their trails are connected so they're a little i felt like ahead of the game or maybe they had planned better that way or just just happened that way but um michelle hit on most of the stuff yeah you mentioned that's a 14 mile corridor between the boom site which i think most people know in afton so and there's a lot going on in that 14 mile stretch you know challenges open space confined spaces and so yeah great discussion and i as far as liaison i didn't meet middle saint croix wmo did not meet last month so we have a meeting this thursday so i don't have anything else to report did you get a sense that we're invited back again to talk about this i did i feel like we would be too sorry at least [37:46] **Michele Hanson:** great well that's two of our council members and thank you very much for that it'd be exciting i know everybody's been looking for opportunities for trails and it's it's a challenge but it's really nice that all the cities and the county are coming together so and we did talk about the excel um decommissioning so that you know the consultants are have that on their brain that the railroad tracks may potentially be open in the future past i think it's beyond when they would actually be finalizing this master plan so i'm not sure if they can use that information or not but at least they know about it [38:25] **Connie Dahl:** well the library board did meet in june um our main topic was to review the upcoming project and the timeline for it and then we kind of discussed some color designs kind of agreed on a few to leave it up to the end people but got a few so that's kind of exciting and then we talked about the like jill mentioned earlier there's going to be a ribbon cutting on august 8th at 4 o'clock so that's really exciting and then um there was a great june was a great month for events for the kids she had something every thursday and then one monday and the kids it was or they i shouldn't say yet they were all very well attended i was able to make it over to two of them and the fun one was the for me anyway it was a dance summer dance party but it was more of a summer balloon bashing she had balloons dropped from the ceiling and music playing but the kids found more fun taking the balloons and whacking each other and as an adult it was kind of fun to sit back and watch them but anyway she had a lot of fun activities for the kids in june and they'll meet again here on well hopefully in july the 17th at 6. [39:53] **Michele Hanson:** great yeah she has great programming yeah always all year long but it's funny like i said it was hysterical you have the little teeny two-year-olds running around grabbing blooms from the big kids and then they go around i mean it was entertaining to say the least super um i have a few items first i'd like to congratulate the bcal on a fabulous ice cream social i have never seen so many people attend the ice cream social and the park was packed and it was just a delightful small town gathering so congratulations to everybody on the bcal it was great um that same evening i had the um honor of attending uh pete orput celebration of life