to order tonight's meeting of the ISD 191 Burnsville Egan Savage School Board the date is June 18th I'd like to comment tonight at 3 P.M um I wanted to start by making a procedural note folks that are right here in Burnsville probably are noticing we have quite a storm coming through we will do our best to get through the whole meeting as much as planned if connectivity issues really become an issue then we will reconvene Monday at 6 30 pm so we'll hopefully get through all of this welcome everyone who is here thank you for joining us uh with that director Hume would you please lead us in the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and through the Republic for which it stands one nation under God indivisible with liberty and justice for all thank you we'll start by approving the agenda tonight I will take a motion so moved moved by director shot second Ed by director Hume any discussion seeing none um Ms Kenny would you please um do the Roll Call Katie Courier aye Scott Hume hi Eric Miller Abigail alt bye Jen hallweger aye Leslie Chester hi there's two shots aye and the motion carries um I will note that we are aware that director Miller is having connectivity issues and he will be doing his best to stay joined it as best he can uh we'll start with the information portion of our um meeting starting with a report about fy21 board goals um essentially we have been working on this since February the board decided that we wanted to establish goals for ourselves each year um and we first met on February 27th uh with msba and in a retreat and the msba guided a self-evaluation of the board and then stemming from those conversations uh came the development of smart goals April 23rd we adjourned to a retreat again to discuss and develop the board goals June 11th we had a workshop to review our work and then tonight is the final report essentially the goals um there are three goals one relates to onboarding um of board members through candidacy and then finally through to new board members being elected and welcomed aboard second the second goal relates to board members as ambassadors and really um making sure that we are helping in our roles to grow enrollment and number three to connect all board work to the 191 strategic plan and anyone who's looking at a an agenda for this evening will note that we now have um the Strategic directions noted um next to a specific strategic Direction noted next to each agenda item and to designate which which strategic direction we're working on so um I wanted to thank everyone for all of your input and time and I'm really excited that we do have goals and not simply goals but smart goals that um for us to work on this year so um are there any comments that board members would like to make seeing none okay we will move to committee reports and we'll start with the policy Review Committee with director tester hi thank you chair alt um the policy Review Committee met last week and reviewed a couple of um three policies and two are on the agenda represented tonight the first on the consent consent agenda um with um minimal or non-substantive changes is a policy 615 which is testing accommodations modifications and exemptions for students with IEPs Section 504 plans or leps and so that's um the consent agenda going forward to this evening and then under new business will be presented for approval on first reading a new policy 599 regarding memorials for deceased students and staff thank you thank you uh negotiations committee with director shots negotiation committee has no reports thank you uh legislative committee with director holweger report from the legislative committee tonight great thank you and student performance and achievement committee there is no report um we will expect not to have meetings in July and we'll be back planning these reports starting in August are there any uh reports relating to board assignments on any other board assignments uh-uh yes I have two reports the association of metropolitan school districts there were two meetings in May for amsd on May 1st and May 22nd this is the usual pattern for amsd there had been no April meeting due to the coronavirus both of the May meetings were Zoom meetings the guest speaker for May 1st was the Minnesota Department of Education Deputy Commissioner Dr Heather Mueller from the amsd minutes she talked in quotes about the current Focus areas for mde including technology and internet access School Age Care graduation and summer programming and noted that while many aspects of distance learning have gone well there are many inequities and disparities that must be addressed especially related to access to the technology necessary to engage in distant learning and of course world she also held a q a following her remarks later Paula Forbes from reimagined Minnesota organized the participants into Zoom breakout rooms to have the opportunity to share their experiences with distance learning following a Google doc of discussion questions each group recorded notes which were briefly shared in a large group as noted in the minutes the conversations were rich and thought provoking there were two major presentations at the May 22nd meeting the first presented by adash uni from the government relations department and Tom Melcher from the school finance department on the 2020 legislative session the second was by Andre prall agency Finance director on the coronavirus Aid relief and Economic Security Act also known as the cares act both were very informative and detailed and can be found on the amsdorg website I encourage you to look them up all three presenters came from the Minnesota Department of Education amsd is recessed until fall and that concludes my report on amsd IST 917 the June meeting of 9 17 was held on June 9th it was somewhat introspective and solemn as it was the first one in many years without Jill Lewis as chair she passed away on June 7th after battling cancer for two years admired in her community of Inver Grove Heights as well as 917 she will be greatly missed following an official statement of teleconferencing board meetings and the good news reports by administrators the board launched into its agenda which included review of annual Wellness goals approval of the 2021 lunch contracts with our district 191 and Lancer Food Service a review and approval of the 2021 School lunch prices resolution terminating support employees review of variances for 2021 resolution to approve the superintendent and one designee as the identified officials with authority to approve access to the external user access recertification system for mde review and approve contracts for lead teachers for special education buyer payroll specialist and executive assistant we set the July meeting date and we did the annual performance review of the superintendent 917 is on a fiscal year calendar unlike our district which is on a calendar year so it's organizational meeting will be this July on the 7th this concludes my report on 9 17. thank you after Courier are there any other reports seeing none we'll turn to the consent agenda although board action is required it is generally unnecessary to hold discussion on these items in the event award number wishes to discuss an item that item will be moved for separation for for separate consideration are there any items board members would like to separate for discussion hearing none I will take a motion it's all moved moved by director Chester second seconded by director Courier Ms candy will you please do the Roll Call yes thank you hi Eric Miller hi Abigail Alt hi Jen holweger Leslie chess Leslie Chester hi Darcy Schatz aye Katie Courier aye and the motion carries thank you uh new business we'll start with Lisa Ryder Executive Director of Business Services we're being asked to approve contract for property casualty and liability insurance for 2020 2021 welcome Lisa thank you chair all the directors of the board superintendent battle I am referring to our annual contract that we engage in for our property casualty and liability insurance so this is for the 2020 and 2021 school year this is typically at this time of year in which we submit our applications in March and we have the our agents review exactly what it is that's available to us typically there's some rate increases but then there's also an assumed property increase as well because if you go too many years without adjusting that then it gets out of hand in your and you have jumps in your premiums so we like to kind of keep that even Steven and kind of just move it up slowly and and um we usually do two percent per year so that is included in the projections that you see before you uh upon approval by the board what happens then is we then bind the coverage we like to do that prior to July 1st so everything is there's no Gap in our coverage as you can see in the recommendation there are many different aspects to our property casualty and liability insurance with many different companies listed and the dollar amounts that you see there are the proposed premiums for those particular companies and the insurance that coverage that we have there is a full binder on this information that is provided to us as proposed then once it is bound we receive all of the legal documents that go with that policy as we compare this year to the previous year it is 32 652 dollars higher than the previous year and that equates to a 9.2 percent increase some of you may have heard that there is some increases rate increases that are occurring particularly in the area of property that was the biggest tip for us this year that actually was more of a 16 increase and so it's been leveled off by some of the others not increasing so um this is the proposal for the 2021 school year and if I might read the recommendation the recommendation is that the Board of Education approves the contracts for the property casualty and liability insurance for the 2020-2021 year with Affiliated FM insurance company American Alternative Insurance Company National Union fire insurance company Pittsburgh PA Auto Owners Insurance Company Admiral Insurance company and Beasley Insurance Company Thank you Lisa I will take a motion to approve I moved moved by director shot second Ed by director Hume any questions or discussion seeing none Ms Kenny will you please do the Roll Call Eric Miller hi Abigail Alt I Jen hallweger hi Leslie Chester hi Darcy Schatz aye DD Courier I Scott Hume hi and the motion carries thank you we will stay with Lisa um the next item we're being asked to approve committed fund balance for FY 20. so this is a look back for the current year that we're wrapping up and the purpose of this particular item on your agenda is that the school board per the gazpi statement number 54 has the opportunity to commit to funds that means that the board can determine what it is that they would choose to calculate and have committed during the audit process but it is referencing the Year we're closing up and it must be done prior to the adoption of the um prior to the end of the school year excuse me so we want to make sure that this is something that is before you typically in June is when we do this and we are asking for carryover as part of the committed fund balance calculation we would include carryover funds of particular departments and areas so that we can keep track of the dollars that are maybe brought in say for sale of goods and and utilize those then for the projects that need to be taken care of in the areas that are relevant and related um then there's the area of that's new this year that is called out on your recommendation for Student Activity funds uh there is action that has been taken that school districts were to by July 1st of 2019 incorporate the Student Activity funds the challenge for us was that the the information coming from Gatsby wasn't necessarily finalized until about January and then we had covet hit and so they although they have delayed it gasby has for another year for it to become a requirement the state of Minnesota has already moved to remove the account codes and and to put everything all districts with Student Activities under border control so they they want and expect that we are going to abide by that regardless and we will but we also want to keep track of those balances separately so the Student Activity accounts know what their balances are at the end of Any Given fiscal year so those would be calculated and kept track of under the committed funds uh the ProPay funds as has been the case in the past will continue to also be calculated as part of the committed funds so with that the recommendation is that the Board of Education approves the commitment of fund balance for fiscal year 2020 to include fund balance rep resulting from carryover funds Student Activity funds and ProPay funds Thank you Lisa I'll take a motion and we'll soon moved by director shot seconded by director Courier questions or discussion seeing none Miss Kenny please call the roll Abigail alt I Jen hallweger aye Leslie Chester hi Darcy Schatz aye DD Courier hi Scott Hume hi Eric Miller hi and the motion carries uh next we are being asked to approve the FY 21 adopted budget staying with Lisa thank you so last week during our board meeting we gave a report on this and you saw a PowerPoint presentation which is included again this week for anyone in the public who would like to review it as well as anyone who has any questions um however tonight I'm going to refer to the The Narrative the recommendation itself there's about a five-page document there which kind of lays out some of the details and the highlights of this particular budget and I'm just going to go through those very quickly um on the front of the recommendation is and actually if you don't mind would you mind if I go ahead and share my screen okay so let's do that all right okay are you now seeing the recommendation on the screen before you yes okay all right so as a part of the recommendation we do layout for all of the funds that we have that we keep track of in whole we show the total revenue and total expenditure of the budget that we have proposed for the board in addition I am adding a column in the last few years that shows what is that essential increase or decrease for a given year the Year of FY 21. so what is the difference between revenue and expenditures for each of those funds and so you can see that in the far right column so with the general fund you can see that we're proposing a budget that has a spend down a fund balance of just under 1 million dollars and you can see what it looks like then for each of the different funds in addition then we go on in the recommendation to highlight some of the key points so for instance what is it that we are utilizing for the general education formula per legislation there was a two percent increase coming into the FY 21 school year so we are utilizing that dollar amount that was determined by legislation and so that is used in um calculating the revenue that is necessary for the general fund education Aid in addition we have our class sizes what what were the numbers that we utilized for elementary for middle school and for the high school and so you can see those figures as well they are a one increase per board um board guidance and so that has been included in this budget before you uh number three we're talking about the enrollment it's really key to any budget that a school district's going to prepare because that is where much of the revenue is calculated is based off from that enrollment you will see that we took a very conservative approach into going into fy21 this decision was made prior to pre-covered and it is something that we we took guidance from the board on as well so we have a decrease of 440 average daily memberships utilized a total of 7887 for the Early Childhood through grade 12 counts um in addition number four we always take a reduction in the general fund for our health insurance costs that are related to implicit rate under the other post-employment benefits this is the premium portion that is related to our retirees and we basically pay back the general fund from the revocable trust that we have and we had sold bonds with our community support back in I'm sorry 2009 is when the bonds were sold and it did not require Community Support at that time number five is um reflective of the increase in our 2020-2021 health insurance premiums I'm sorry but that number should actually read 2.75 percent I must have an old version up on my screen here my apologies for that um you will see that that recommendation is actually 2.75 increase number six the unassigned fund balance for the general fund is 6.86 percent meaning that that is the amount as you look at the total fund balance it's unassigned and divide it by the total expenditures in the general fund you come up with that percentage our fund balance policy calls for an eight percent so this does require that approval of this proposed adopted budget will waive the defined minimum fund balance stated in board policy number 714. uh the adopted budget will be revised later in the 2021 school year to adjust for actual data relating to covid-19 for the FY 20 and fy21 impacts as we know them any federal updates enrollment changes Staffing and audited fund balances so that will happen in the fall prior to June 30th the Board needs to define the fund balances that would be in committing and you have done that before the 1920 school year additionally prior to November 30th and this is new this year the board will need to approve through board resolution any fund balance transfers to be used to cover the covid-19 costs for the fiscal year 20. so as we're conducting our audit work and coming up with fund balances we will also then ask for your approval of those fund balance transfers prior to finalizing the audit work as we move into a little bit further conversation there's in the next few pages discussion around each individual fund and the highlights around them I won't spend the time going into detail on those except to point out that as you get to page three and uh I think it's on here nope it's page four of my apologies we do have under the food and nutrition Food Service there are the rates for the for the meals identified for the 2021 school year and these uh the proposed budget does not include any change in the rates or meals for next school year so they remain the same as they were for the 1920 school year in our proposed budget under Community Education you'll see that there's a very slight increase in the fund balance um it's very very small 857 dollars we are basically trying to just break even in the community service fund um we do know that there are the assumptions that are made here let me jump down to that for a moment um is the fact that the budget was developed in accordance with Direction provided by the Board of Education and it does not assume a distance learning approach for the 2020-2021 school year should that be a necessity adjustments to the FY 20 adopted budget will be necessary once we know what fall 2020 will require there is potential for significant change as actual enrollment and Staffing patterns are you know they're recognized I mean the reality is that our we have constant changes in our staffing assignments and we adjust our staffing to best serve our students needs therefore the details that you see included in our documents will possibly and likely change in some areas the proposed adopted budget however aligns with all the projections that we've provided in this document as well as what the board has provided guidance on with regard to what Comfort level there was or a resulting proposed budget I would point out under the format that as has been the case we continue to show our general fund budget broken down by budget units and that's a separate attachment also a separate attachment is a list of employees for each budget unit this year we have another a third attachment that is around additional information that people can take a look at as well related to the general fund and um there all of this will be culminated together with the um the PowerPoint that you saw and that is also attached that will all be included in a adopted budget book which we will once the Border has approved this budget we would then go to print with the final documents and inclusive in that would be a narrative for each budget unit which you do not currently see in our materials that just takes a little bit longer time to basically go through and make sure everything's accurate so that gives us a little bit of time if we are preparing that for you by August um having gone through this recommendation I would go back to the first page and uh and I will read the recommendation that the Board of Education approves the 2020 2021 adopted budget providing all funds revenues of 175 million 70 662 and all funds expenditures of 175 million 489 038 dollars Thank you Lisa I will take a motion to approve oh so moved moved by director Chester second second Ed I think that was director Hume uh questions or discussion and if you would use your hand raised feature if there are questions or comments seeing none I do have a statement that I've prepared tonight this board will take action on a budget which reflects our responsibility to be fiscally responsible stewards of taxpayer money each June we complete many months of discussion and debate work which is focused on our responsibility to live within our means and provide the best possible education and growth experiences to our students this year however is much like last year unfortunately in many ways we have heard from our staff and our community challenging this board and School District to attract and retain a diverse Workforce most specifically among our teaching staff I personally extend these same expectations to all employees district-wide this is our work and this is our goal districts like 191 have successfully established practices to attract hire mentor and support talented caring employees who reflect the students we serve State Statute pelra and tenure mandates create barriers in retaining staff state and federal governments maintain unfunded mandates and provide inadequate funding for education Beyond these two realities which by the way can only be changed through legislation 191 must resharpen our Focus become a destination district for families and grow enrollment in the absence of a positive shift in each of these three areas 191 will continue to lose the best and brightest and the most diverse Workforce to date thank you our work as a school board is multifaceted and complex and requires heart and dedication we do our best to support all of our students embracing opportunity advocacy and action where we can moving around and Beyond barriers that we might encounter along the way where possible despite the setbacks reflected in the FY 21 budget we will continue to follow the tenets of our strategic plan we will focus ourselves on becoming the District of choice again for our families to best serve the needs of our students and our community in so doing we will see the fruits of our efforts over time with a high quality diverse teaching and Workforce thank you with that Miss Kenny would you please call the roll Ben holweger I Leslie hi Darcy Schatz aye Duty Courier aye Scott Hume aye Eric Miller hi Abigail Alt aye and the motion carries thank you very much and thank you Lisa and your staff for everything that you've done um next we are being asked to approve proposed revisions and re-adopt the unchanged language in the information technology Specialists Master agreement with Stacy sylvine Executive Director of Human Resources welcome Stacy unfortunately Stacy is unable to attend this evening as he's representing the district in another meeting and so he's asked for me to cover for this and the next item thank you so yes you're welcome um so the district reached a tentative agreement in a for a new two-year contract with the information technology specialist on May 19th of 2020. there are 10 members that are currently within that unit during the collective bargaining process five language items were on the table for discussion I.T ratified the agreement in late May the major language items that were agreed upon in the tentative agreement include language on vacation time language on Fair Share which is was a necessity given our change in law and steps for both years plus adjustments to the 403 b the economic terms agreed to include a one percent increase each year on Career increment steps and a two-year increase cost of twenty seven thousand two hundred thirty dollars msba two-year package increase which is the formula used to make comparisons across the board was a 2.45 increase without the recommendation is that the Board of Education approved the revisions and re-adopt the unchanged language in the 2019-2021 master agreement with the information technology specialists Thank you Lisa I'll take a motion so moved moved by director Courier second Ed by director Miller questions seeing none Ms Kenny would you please call the roll Wesley Chapel hi Jersey shots aye Dede Courier hi Scott you hi Eric Miller aye Abigail Alt aye Jen Hall waiter and the motion carries thank you uh staying with Lisa we're being asked to approve the revisions and re-adopt the unchanged language in the Burnsville Association of educational assistance Master agreement would be for 2019 through 2021. thank you the district is also bringing forward a tentative agreement on a new two-year contract with our education assistants which was reached on May 20th there are 214 assistants within the unit during the collective bargaining process 10 language items were on the table for discussion the Burnsville Association of educational assistance known as baea ratified the agreement earlier this month language items that were included were deleting some dated language revision to the fair share language as I mentioned earlier for the other agreement as well modified language and long-term disability a condensed salary schedule to improve the pay Equity submission and steps for both years economically a one percent increase year one and and two year one and two a one percent increase including longevity contribution a two-year increase cost for this particular group was six hundred and sixty eight thousand the msba two-year package increase is a 6.20 percent with that the recommendation is that the Board of Education approved the provisions and re-adopt the unchanged language in the 2019-2021 collective bargaining agreement with the Burnsville Association of educational assistance Thank you Lisa I'll take a motion to approve so moved moved by director shot second second seconded by director Chester questions aye DD Courier aye Scott Hume all right Eric Miller aye Abigail aye Jen hallweger aye Leslie Chester aye and the motion carries thank you uh next we are um turning to policy we're being asked to approve on a first reading basis new policy 599. memorials for deceased students or staff and I'd like to welcome Brian gersich assistant superintendent and Dana Thompson special education supervisor welcome thank you Gerald uh thank you superintendent Battle Board of Directors for this opportunity to present this evening uh just because there have been some connectivity things chair I'll just keep my eyes on you periodically if you just want to raise your hand if something happens so I know to stop and check on that just because again there is weather throughout there um I am joined this evening by uh Dana Thompson uh and I want to just acknowledge on the front end uh appreciation for Dana as she led her team of school Sykes in the development of this policy um so again it is something that's brand new it did not come from an msba model uh so this is kind of a a newer process for us and there's a lot of work that went into this and quite a few questions uh various versions of this so thanks to Dana and you'll hear more from Dana about how she led the team and part of the the pieces of this policy that we're discussed and why they ended up this way I also want to offer my thanks to the policy committee as well again as a new policy it took various versions and a lot of feedback from the group to ensure that at least the language was consistent and something that could be supported so thanks for the time and dedication too by the policy committee and running through this um throughout my career in educational leadership I think one of if not the most challenging things we deal with is loss of life particularly when it impacts young people um you know young people are not supposed to have tragic events and have their friends uh taken away from them at a young age and death is difficult all the way through but when we deal with loss of life within schools it is it is difficult and because of that we need to be very deliberate about how we support our students and sign us some of the practices that we go through and I know that in my time here I appreciate Dana and Stephanie White and the way they really do rush to support students and have things in place for the emotional needs of our students uh but just from my own experiences in leadership as a principal and as superintendent I also know from those experiences we need to be deliberate about the concept of the memorials and how we are consistent about how death is acknowledged and the means of how and when those things are acknowledged as well which is a part of what this policy stems from we're not here to judge kids in in how they've died or in other experiences again in my past history sometimes there's a debate of how and how frequently and what duration things are memorialized based on the popularity and impact of the student or the um the the methodology of death if a student was tragically killed in a car accident versus uh died of of disease at a young age or died of recreational drug use it creates this debate over what are we going to allow memorializing and what are we not as a system I believe it's not our position to judge Life Is tragically lost and any life that's lost is tragic regardless of means and that's that's just kind of where some of that Spirit comes from as well I also want to acknowledge that as a school Community we had a number of occasions over the course of this school year where we did experience loss of life of young people that were connected to our schools this this Inception was not because of that we started talking about some of these Concepts before this school year started but certainly those outlined some examples of how it really could have helped our administrators and leaders navigate this if we had some governing practices so even as you discussed through the pieces of that uh you know if they're if their change is recommended or otherwise I would just Advocate we have some governing practices on how we approach these things is really part of what could support our leadership in avoiding some these are stressful times particularly for the friends and family of the deceased and when we have governing practices it can help take some of the emotion out of our decision-making practices what I'd like to do is just give you a very brief overview of a couple of the technical aspects of the policy that I'd like to point out and then I'm going to again invite Dana to talk through some of the development of the policy in-house you understand how that was developed and initially what I will do just again briefly refer you to general statement of policy which is Section 3 of the policy uh part C to start with which talks about temporary memorials this will tell us what when where and how long we would allow various memorials for deceased students and that would say temporary memorials displayed for one week or until the funeral displayed in a common area similar to a media center and I'll allow Dana and maybe to talk through the why of an area where students may be be able to avoid should they choose to do so but again the piece that I want to outline is we're allowing temporary memorials in a specifically designated location for a very specific period of time Part D then talks about permanent memorials and essentially what we're talking about there is permanent memorials become exclusively things like endowments scholarships or educational items not items like the memorial tree or a specific piece of property that gets placed out there for a permanent period of time so essentially what we're saying with this policy is we would allow temporary memorials during that grieving process but not things that would become a permanent fixture as a part of our property and then the last thing I'll point out is just section H does talk about some other activities questions and things that came up for us over the course of this year did include things like graduation recognition or moments of Silence so you'll see that those are also outlined as a part of the policy uh now again I would like to invite Dana to come through talk a little bit about the development of the process um that went into this thank you Mr President good evening Gerald superintendent battle and Boards of directors and I want to thank Brian for his kind words to me but I want to forward a lot of that on to the school psych team there is a group that consistently impresses me and in this case they um did not disappoint they really came together and it had were a major part of developing this policy um so in 2019 fall 2018 Stephanie asked me to work with the school psych team to develop this policy we um I'm kidding initial draft based on the Prior Lake Savage board policy um so I went through our neighboring districts and found all of their existing board policies that had to do with memorials it wasn't Universal for example Minneapolis St Paul I could not find anything for them but a lot of our local neighboring committees such as I had like Savage Lakeville Apple Valley they did have policies so I brought those to the school psych team um the first policy I wrote was basically the Prior Lake Savage one switch to Burnsville just so we had a structure to work from we then went through that policy um had several discussion points talked about what we needed to learn more about what um we thought looked good what we were confused by and um assign different psyches and different groups to work on those sort of things and to bring additional resources to the team so we made this part of our department meetings which meets once a month it was a regular feature of this we went through a few different processes bring in different resources uh we were ready to finalize a draft to give to Ryan right about when we had to switch everything we were doing this year because of covid-19 so it is a little delay to get into because of that it was supposed to be done earlier in the spring um foundational resources we pulled together include the nas policy and memorials the National Association of school psychologists and a really important one that we discovered somewhat late in the process was called after suicide a toolkit for schools that became our primary resource in addressing the suicide aspect of this policy which is likely going to be the most controversial aspect because there's a lot of debate about what to do after suicide particularly when it comes to memorializing on that booklet was written by the American Foundation For Suicide Prevention The Suicide Prevention resource center and the education development center and it's endorsed by the National Association of school psychologists the National Association a secondary school principals and the American school counselor Association um we didn't take it as gospel but we used what we saw in there we looked at additional resources and we did borrow quite a lot of wording from that document into the suicide section of our Memorial policy um Dr Brian's direction we finalized a draft during covid-19 it went through the policy committee a few changes were made um excellent feedback provided and we got to this point we're presenting to you this hopefully finalized draft policy but very open to feedback and changes as they come any questions from the board thank you Gerald um so we've already read the recommendation before we take questions I'll take a motion moved by director shot seconded by I believe that was director Chester and I did want to make a note that director holweger has been having internet connectivity issues and um she has logged off for the evening um next uh getting back to the policy conversation are there questions or comments for either Dana or Brian not um more of a comment just to add on to the presentation that um what was stated was emphasis is on students but it's also reflected that a lot of tragic incidents also happen regarding beloved staff and so this policy really encompasses how we memorialize and recognize both deceased students and staff in this policy thank you director Chester director shots uh yep and I will just add my thanks um to the Ryan Dana and everyone who's involved with this it's not easy I've written many policy manuals in my life and it is not easy to write something new like this so Kudos um to you for um for managing that process and also managing the uh was kind of you to say there were some feedback from the policy committee but we are not shy with our comments and so there was lots of feedback from policycity so thank you that the um the final draft is excellent thank you thank you director Schatz director Courier give me the discussion uh around the staff not the contributions that can be given that section on permanent memorials will be limited what kind of discussions happened around that or what was it like and the reason I'm asking is when I was a teacher a long time ago we planted a tree when the principal passed away um I mean that was kind of a a big deal at the time so I noticed that would be something that wouldn't be allowed under this under this uh policy yeah and I'll I'll just speak to that briefly as part of that consistency piece and then certainly Dana if you had something to offer part of that for me uh director Courier is is the need for policy and consistency um again over the course of my career I ran into those debates where a young person who died tragically serving our country uh overseas and people wanted a memorial tree and of course there were a lot of people that came out to celebrate that and then there was a request for Memorial tree for a young person who had died because of a recreational drug overdose and there was a significant debate and even some pushback about what are we memorializing and that's where I come back to those statements of any loss of life is tragic and in those situations that lack of consistency creates a debate about the value of life and it was difficult as a school leader at that time to navigate those complexities and that's where I think coming back to let's look at a policy and let's make some determinations on what that consistency can look like um is is almost some of the reason for this so that the Beloved principle versus the one who maybe didn't have a career that a lot of people were excited to get that Memorial tree or other kinds of things out there and what is that speaking to and is that is that something we want to support maybe I'm being a little extreme on that one but I think you understand some of what I'm talking about no I I get it but a thank you thank you and if I could just add um just one thing as part of that policy existing Memorial's established prior to the applications policy won't be affected so some of the things that do exist some of those beloved trees benches um they can remain this does not go backwards in time and you know we have to remove those things but moving forward as Brian said consistency in Port is important understanding that every life is precious is important and we can't um really ethically morally and practically offer what we'd want to every student if we're doing things like criminal memorials consistently the one other thing if I could just note because it's somewhat related this came up during the discussion by the policy committee was how does this potentially uh conflict with policy 899 which is about the naming of sites and that is a different policy and a different procedure if there was for example a new building that was built and it was going to be named after someone it talks in that policy about that person having made a significant contribution in their field in the community so under that it would be governed by that policy comparatively to a memorial if that happens to be a part of that naming process that is governed by the school board thank you director I just want to check to make sure that you that your hand isn't actually up or do you have any trouble getting it down gotcha no problem any other questions um I guess I just had a couple of comments again echoing the thanks to everyone um and for being proactive and really thinking about um honoring and celebrating the lives of our students and beloved staff and um that really it's um I believe that quality does represent equity in terms of consistency and and and celebrate and life celebrations so thank you very much for that um with that Ms Kenny would you please call the roll Diddy Courier I Scott Hume hi Eric Miller aye Abigail Alt aye Leslie Chester aye Jersey shots aye and the motion carries thank you thank you thank you next thank you very much and next we're being asked to approve the contract for Nicollet middle school special education bathroom project returning to Lisa Ryder thank you is it the Nicollet or is it the William Burn I had oh Lambert you're right thank you okay all right so thank you um on Friday of April 17 2020 a restroom Edition proposal was received from rack Construction Incorporated we have a need as we have closed three schools for next year to relocate some of our Focus programs to the existing schools and we need to make sure that that there are restrooms that are close enough and available for the students in those programs therefore there are there were originally four different locations that we were looking into two of them have been brought before you tonight the other two we have we have held off on due to the high cost of the projects but these two we feel we we need to move forward with um this one is for William Byrne special education restroom project and as I said we received a proposal we're utilizing our relationship with sourceful Cooperative contract where they have already gone through the process of a bidding process to determine rates of various different contractors then what we can do is we can utilize that access to these various contractors show them our locations explain the project to them in advance of them providing a quote and that allows us to stay very very close to the amount that they give us and we have not seen change orders on the other projects that they have done for us so we really like that idea so as you take a look at this one with the proposal we received is in the amount of 187 818.75 or 2021 restroom Edition project at William Byrne um it is a special education project so Stephanie has gone through the process with Minnesota Department of Education to seek approval for the use of our federal funds for this project and that has been approved so the funding will come from federal special ed funds and with that the recommendation is that the Board of Education approved the William Byrne special education 2021 restroom Edition project in the amount of 187 818.75 to back Construction Incorporated Thank you Lisa uh I'll take a motion it's almost moved by director shot second second Ed by director Miller questions or comments I just have one quick question so it says 2021 restaurant so would that be done like next summer a year from now uh no so our when it says 2021 it's foreign yes so we're going to begin this project as soon as it's approved in fact they're ready to roll next week if it's approved and then with that we're hoping to still have everything done by by September great and this is the same for the next one because then I will sure thank you any other questions I appreciate knowing Lisa that we haven't had any change orders it's always it's always good to hear that you can't Glenn uh Glenn retired there can't be any change orders that's true that's true um Ms Kitty would you please um call the roll thank you hi Abigail aye Leslie Thompson hi Darcy Sean aye DD Courier aye and the motion carries um turning to approving a contract for Nicollet middle school special education bathroom projects thank you um you've heard the background related to William Byrne it all applies to the Nicollet middle school project as well uh same date uh the restroom Edition proposal was also received from Rock Construction Incorporated in this particular locations amount was 184 546.82 for the restroom Edition project at Nicollet Middle School um again through the source well contract and um special education project that has been approved for federal funding with that the recommendation is that the Board of Education approved the Nicollet middle school special education 2021 restroom Edition project in the amount of 184 546.82 to racket Construction Incorporated thank you I'll take a motion so moved moved by director Courier second Ed by director Hume questions or comments seeing none um is Kenny please call the roll Eric Miller hi Abigail alt aye Leslie Chester aye Jersey shots aye DD Courier aye and the motion carries uh final item on our new business section of the meeting um we're being asked to approve contract a contract with Normandale Community College for post-secondary enrollment options also known as pseo services for 2020 2021 school year thank you so you may recall that it was about maybe three or four years ago or that we had arranged for what we call an income contract and this came from a few other districts around us that had started utilizing them particularly through Normandale Community College and it has spread also to Inver Hills where we utilize it there as well tonight before you is the Normandale Community College agreement for post-secondary enrollment options and utilizing the income contract allows for us to be billed directly from the community college and we pay the rate of 225 dollars per credit hour the other method of doing this would be to do the more traditional method that actually involves Minnesota Department of Education in the process and then everything rolls through our our gen Ed revenue and yet there's some portion of that process that ends up instead being kind of removed from income that the college would receive and also income that we otherwise might have access to so we we chose to go the income method some years ago it has proven to be far better than if if we had done the traditional so we want to continue this process this is a one-year agreement with the last time I believe it was a three-year agreement and the reason for that is they are a little bit concerned that the 225 rate may not necessarily uh hold true for them in the future and they're in the process of analyzing that so therefore they're asking for only a one-year agreement the Inver Hills is not before you this evening but will be coming to you in August as their timing is just slightly different than the Norman Delp Community College so with that the recommendation is that the Board of Education approved the income contract with the state of Minnesota acting through its Board of Trustees of the Minnesota state colleges and universities on behalf of Normandale Community College for pseo for the 2020-2021 school year Thank you Lisa big emotion to approve it's all moved moved by directions seconded by looks like director Miller questions or comments seeing none on Ms Kenny um please call the roll Abigail alt I Leslie Chester aye Percy Schatz aye DD Courier aye Scott Hugh hi Eric Miller aye and the motion carries thank you I will now declare us adjourned we are going to um a workshop next we have three different we have several different items um first we will be receiving information on open facilities planning 2020 and next steps then we will be discussing um FY 21 superintendent goals and finally the board will be reviewing our board project or planning calendar to get board members input