This transcript appears to be from a **Bayport City Council** meeting. Please note that there is a slight discrepancy between your provided list of officials and the names spoken during the roll calls and dialogue (e.g., "Adam," "John," and "Connie" are used frequently). I have used the provided names where they clearly match the roles (Mayor Hanson, Matt Kline, etc.) and used the names spoken in the transcript for other active participants to ensure accuracy to the audio. [0:00] **Joe Hansen (Public Works Director):** so we like to get their opinion on that too because essentially if we can't hook up to it it'll be the homeowners or the property owner's responsibility to replace that from the curb stop into the house the best time to do it is it wouldn't be the best time to do it whether the contractor would be willing to do that that's one of the questions that we'd like to ask them - okay any other questions Matt all right well then at this time I would like to open up public hearing to anyone in the audience that would like to come forward to address the council state your name and address for the record and the floor is [0:45] **Michele Hanson (Mayor):** open [0:54] **Audience Member:** we just came to listen okay well then um is there anyone you state your name and address [1:01] **Laura Little (Public Speaker):** hi I'm Laura little my personal address or the address it um the address probably that's being impacted sure so I work for churches in Charles and so the address there is 409 North third Street and one of our concerns is the assessment amount we're being assessed approximately 57,000 for the water for the new water main part and just you know that's that's a concern for us and [1:41] **Laura Little (Public Speaker):** as a church of course and then some other concerns would be just general some logistics of the project affecting our church and knowing how to effectively communicate to our congregation how they can get to the church not just for weekend masses but we have daily masses as well funerals weddings that kind of thing I know that I'm sure a lot of these some of these logistic questions will be with MnDOT as well in terms of updates via website social media and also with our the rectory which is also right next to the [2:28] **Laura Little (Public Speaker):** church that parking garage is faces 95 and I know that that portion will have to be blocked out for a while so again just kind of wondering how some of this is going to get updated to us and then knowing how to from my perspective on how to be able to update everyone that's neat Charles and let them know that we are still going to be open because I don't want my biggest concern is I don't want people to think that they can't come to church for three months because because of this project especially when we do have people coming from multiple areas including self so you know Lane letting those people know that they're gonna be rerouted for essentially a month or so of this project so yeah it [3:13] **Michele Hanson (Mayor):** makes basically two things communication and in the assessment amount thank you well the communication part is probably an easier topic to cover we've been told by MnDOT that they will be maintaining you know an update on their website on a regular basis so people will know we are hosting the open house or they Porton anyone who wants to come date TBD we thought we had a date nailed down it's not we will also be updating our own website to keep everybody informed and there are maps already available of what and how the routing will take place so maybe we just need to have a little one-on-one just on communications with adament [4:02] **Michele Hanson (Mayor):** would you and Sarah maybe take that as a action [4:06] **Matt Kline (City Administrator):** yes absolutely [4:08] **Sara Taylor (City Planner):** here we please give me a call or email me I have a heavier information and we can touch base and get on the same page as far as what to give your connery agent and what information and I don't know if you have your own website but maybe there's some linking that can be done there and so and then as far as the assessment thank you for your input it's always a hard topic but thank you for it for bringing that to our attention [4:40] **Michele Hanson (Mayor):** anyone else please [4:43] **Eric (Public Speaker):** I Erick's I was like 473 second Street north I was uh wondering what's the methodology used for the assessment [4:54] **Michele Hanson (Mayor):** okay I'm probably gonna turn that over to one of our experts it's the it is the same methodology that we've been using for about 30 years but I can't speak to it just off the top of my head so is there an expert here that can help me out I'm gonna defer to either matter of John - [5:15] **John (SEH Engineer):** we used our assessment guide as the formula variance of a specific project mayor members of council and resident the city's assessment policy calls for a 50/50 share a 50% of the cost of sanitary sewer sanitary sewer water being to be assessed when it's a when it's a [5:33] **John (SEH Engineer):** approvement to an existing facility which is the category that we're in here there's more to the assessment policy but that's the category that applies in this project [5:45] **Michele Hanson (Mayor):** just a straight-up 5050 [5:47] **John (SEH Engineer):** that's right yeah for the benefiting properties [5:51] **Eric (Public Speaker):** and how many bids were accepted in this project [5:55] **Matt Kline (City Administrator):** well MnDOT bid the project Matt do you know how many there were received there were two two bits so the I mean the bullet bid solicitation is public and goes out to notices go out there available to any contractor who wants to bid to to contractors submitted a bid on this project [6:19] **Gregg Allinson (Public Speaker):** you knew pronounce Gregg Allinson 293 third Street north so you know John just to clarify so the property the assessment is 50/50 with the city covering half and the property owner is that what you're saying [6:41] **John (SEH Engineer):** that's right [6:43] **Gregg Allinson (Public Speaker):** okay so the cost as it pertains to each property or though the improvement is being made to each property the property is the only one benefit benefiting from that is that it's a specific use is coming across the street so the sewer work that's being done is benefiting my property anybody else along the commercial area here is that and doesn't extend beyond is that what I don't understand right [7:18] **John (SEH Engineer):** if your if your property is directly served by the sewer line that's being improved then you are on the assessment you're right and and that line does not sure second street over her first Avenue or any other streets you know without having the map in in my head right now the all of the you know the sewer system is a system so you know flow comes from other parts of the city in certain lines and so certainly there are you know certain pipes in town where you know dozens if not you know hundreds of residents sewage and businesses come through that line yet they're not being assessed they would be assessed when the line that directly serves their property would be improved so that's how the that's how these assessments are [8:03] **Gregg Allinson (Public Speaker):** so it's a system okay so down the road other areas of town are gonna have to be updated [8:09] **John (SEH Engineer):** correct [8:10] **Gregg Allinson (Public Speaker):** okay and so those properties that time you see that assessment that's or even though the benefit is coming to the community at large at something deaths right okay and that's the what you've been doing for thirty years here that's gonna nevertheless assessment policy okay is that consistent with other communities [8:35] **Matt Kline (City Administrator):** I'm gonna be number yes are that's depending on there's a variation some communities don't have any assessments some communities parry on the amount or the portion eight boards fifty-fifty there's some that are seventy thirty or thirty seventy the last time our assessment policy was modified or amended at all or updated was in 2011 [9:02] **Gregg Allinson (Public Speaker):** okay but that's consistent with past practices here for quite some time [9:06] **Matt Kline (City Administrator):** okay the 2017 project was assessed the same way so there was depending on if there was water that actually included Street assessments as well so the portion that benefited from each portion of the construction was assessed those passed [9:21] **Gregg Allinson (Public Speaker):** so it's really your property relative to the improvement [9:24] **Matt Kline (City Administrator):** yes [9:25] **Michele Hanson (Mayor):** even its benefit obviously not everybody has their own water system or sewer system or Street it's the portion that you directly benefits their specific property okay okay if you were saying to say oh that's um for this one particular project we did look at the lighting to at least try to offset that and to take that off the table so the street lighting improvements for this project will not be assessed no one was doing that right thank you anyone else [10:10] **Michele Hanson (Mayor):** all right then is there a motion to close the public hearing [10:14] **Councilmember John:** thank you John is there a second [10:16] **Councilmember [Unknown]:** also good thank you John all in favor all right post okay so that closes tonight's public hearing thank you very much for attending and voicing your concerns and this is always a tough topic and we do appreciate and respect everyone's in question [10:55] **Councilmember John:** so I know we discussed this earlier on st. Charles the reason why he's such an absorbing place because one of his first brought up by I was questioning they don't have a sprinkler system [11:11] **Matt Kline (City Administrator):** just Metin remembers the council so we were upgrading the main that runs out on i-95 in st. Charles so the assessments based on units and so it's you can find out how that unit is calculated in the assessment policy but essentially they have a fair amount of units that they're being assessed and so since they will not hold black they're they're being assessed essentially did complete a whole block of water man I thought there was more into the project [11:47] **Matt Kline (City Administrator):** as far as the water mains no it's not been well it's it's not being moved it's just being replaced but it's being increased from four inch to a inch size [12:00] **Michele Hanson (Mayor):** well if not we will move on to unfinished business which is to consider a resolution ordering the improvement for the city infrastructure upgrades associated with the nin dot 2020 highway improvement project and Matt [12:15] **Matt Kline (City Administrator):** madam mayor members of council as the mayor indicated this is a consider resolution ordering the improvement public hearing was held tonight to allow for public comment on the proposed assessments this is the next step in the assessment procedure as I didn't get it before just like the public improvement hearing there was a resolution already ordering the improvement but to do the necessary revisions to the feasibility report and then the increase big cost a staff determined that it was appropriate to move forward and adopt another resolution this resolution does not find the city to any of the assessment cost they can all be changed at the assessment hearing if that's how the council would like to proceed it does confirm that the project is necessary cost effective and feasible as detailed in the revised feasibility report with that staff recommends the council adopt resolution has stated [13:21] **Michele Hanson (Mayor):** thank you questions are there any questions for Matt discussion if not and would someone like to make a motion [13:31] **Councilmember John:** I'll move to adopt the resolution order ordering the improvement for city infrastructure upgrades associated with the MnDOT 2020 highway improvement project thank you John is there a second [13:58] **Councilmember Michelle:** I'll second Thank You Michelle and do we call counselor at all I thought very handsome [14:05] **Adam (City Official):** talk to her Carlson high-tops member Buckley okay Marisa North I [14:20] **Michele Hanson (Mayor):** second item under unfinished business is to consider a resolution for the sale of general obligation utility revenue bonds series 2028 for full city infrastructure improvements and I'd like to call it a turn [14:40] **Adam (City Official):** thank you madam Eric tonight again we're playing by a kami on dolphin dolphin securities she's gonna be exempted sale information this morning the council does have an additional material that are being handed up right now I never provided earlier this evening so with that I'll turn it over to is on.com Thank You Adam aye we do probably have that so that's all thank you very much [15:10] **Tammy Underdahl (Northland Securities):** one is it pretty great Mary counseled Tammy underdog with Northland security serving as advisor to the city on this Vonzell at the beginning of January on the City Council called for the sale of general obligation bonds to finance the water and sewer infrastructure improvement at that time in an estimated amount of 1.2 million dollars Northland securities this morning took bids on the sale of those bonds I will get into the details of the results in a moment but before I do I would note as part of this process and as recommended the city did seek a rating on your general obligation bonds and that rating was affirmed at the Double A three by Moody's as part of the process and if you haven't had a chance to review the report staff has a copy of it for you at a later date so this morning there were four bids received which was very unpalatable Ike to have a large number of bids the low bid received was from RW Baird at a true interest cost of 1.2 1% the cover bid was from hilltop securities at one point to 8% so just on top of that and I'm rounding those percentages with the four bids received the low bid was been with premium which means that the underwriter is actually paying you more than the power amount of the bonds because you only needed a certain amount to pay for those infrastructure costs the power amount of the bonds have been reduced from 1.2 million to nine hundred and eighty-five thousand and it is that difference in that the coupons were at 5% but the true interest cost to the city is at one point to two percent as noted taking into account that the premium was used to reduce the power amount of the bonds so your overall cost is at one point two in this market it is very common for underwriters to bid bonds competitively with premium and the reason for that is investors tend not to want bonds with as low as from a coupon on them so for example the first maturity as far as your yield what you're paying for interest is 0.9 percent for example I some present in front of a lot of councils I know the concept of that premium bid is confusing but it is important to focus on what is the true cost to the city with respect to interest because that premium is used to reduce the principal amount that the city will be pay back so your cost is not 5% that's the coupon the true interest cost to the city when taking into account that premium bid is approximately the 1.2 percent with that mayor council serving as your advisor I would recommend that you approve the resolution before you I would know for the benefit of the public the resolution that was in your council packet from last week had the original paramount because we did not know the final results until this morning at 10:30 when the bonds were bid so the final principle or sometimes referred to as the power amount is nine hundred and eighty five thousand dollars that mayor council again happy to answer any questions or to go into more detail on that if you would like [18:40] **Michele Hanson (Mayor):** any comments from Adam we're very perceptive very pleased and you tell any questions please counsel [18:47] **Councilmember Connie:** yeah we're good thank you very much [18:50] **Michele Hanson (Mayor):** so with that would anyone like to move forward for the making of motion [18:55] **Adam (City Official):** if a one-note on the motion if it's made the sale the amount that blank on the agenda is nine hundred eighty five thousand [19:07] **Councilmember Michelle:** to adopt resolution awarding the sale of $985,000 general obligation utility revenue bonds series twenty twenty a fixing their format specifications directing their execution and delivery and providing for their pains as present Thank You Michele is there a second [19:35] **Councilmember Connie:** Thank You Connie Adam [19:39] **Adam (City Official):** thank you very rare tell us where Hanson talked to Rick Carlson night I'll spare Buckley right Thompson over doll hi Marisa Norris hi as all very good [20:00] **Michele Hanson (Mayor):** thank you very much thank you thanks the blender and Adam for all the work involved preparing that for us okay well that takes us to our third item under unfinished business which is to consider a concept design for phase 2 playground improvements at Lakeside Park and we have Christopher Johnson with Saint choreography and Adam to share our visuals please go ahead [20:30] **Christopher Johnson (St. Croix Recreation):** like things city and the council crabbiness in tonight we've been working with the city for a while on this concept we had the phase one that went in just at the end of the ball time right before winter hit and you're looking at putting in something new to the park that would not only be a benefit to the community but also try to draw some of the people from around the area to utilize like sight parts a little bit more one of the the things that we had in mind for a wall was to create something that was a little bit more unique it would also foster a good fight excuse me good sight lines or the parents that were hanging out at the shelters and having a good experience for the kids to be exposed to something new so when we were looking at different designs we took a look at what was there at the existing Park and what kind of elements did the kids really like then what were some elements that were around the area that we weren't exactly replicating but creating something new and different so we had an open house and we proposed about three different designs and this design here is kind of a combination of some of the feedback that come back from that open house that expressed what the community felt would be a good fit for the part so what we have is a the the piece right here in the middle right there is a big tall mass rope structure it goes up to about 20 feet tall it's made with platonic solids where basically it's a lot of different shapes stacked on top of each other it's got certain math that's put into the design as you can see it's got spreader bars at the top that allows the kids to talk to you at all height one of the common things that I often get asses that looks pretty high what happens if my child Falls from it well these nets have been developed with the ASTM and the CPSC guidelines taking the consideration a child were to fall they would be protected by some of the ropes it's also very good to if you're a parent and you're supervising your kids throughout the park area that you'd be able to see through this thing with having the water right there supervision is very important but the founder of this company states that one of the most important things that a kid can do is going convey tree and this kind of gives the kids that feeling or they can go up and they can hang out at a high location and observe the river and the landscape around them and also it gives them a different challenge every pathway that they take is different to the top so that was one of the pieces that we've gotten some good feedback for one of the other pieces all transition over to other swing it's a leap to the left hand side that's called the VIP swing I'm not sure if anybody's ever seen one of these before there's only about three rate on Minnesota once the Maple Grove once an Alexandrian one's the link bill so this is a unique experience where the two kids can sit on each end of the swing and basically rocks back and forth with a different motion that's not really found around the area but it's quite large and it challenges kids a little bit more to interact with each other and team-building exercise at the park and then to the other side of the picture there is a really neat playground piece called a sculpture of 0.02 and this challenge is kids core and also gives them a different type of climbing experience and gives the part two different lines that it's kind of important for the look but when we look at developing the park as a whole wanted to keep things that were rather unique that would also provide good childhood development so this is one of those pieces that's not really found around the area that that's a little bit different and will challenge kids so if there's any questions I do have not sure if the top down do you kind of show it how everything was laid out in the part but if anybody has any questions [25:12] **Councilmember Connie:** I'm curious about how long of a life that material has it we're all used to the plastic equipment nowadays is it gonna last as long longer [25:22] **Christopher Johnson (St. Croix Recreation):** that's a great question there are structures out in Minneapolis right now I've got a sand base underneath them one of them is including Weber fool that's got the same type of a system it's it's very heavily used that Park is great around 20 years old for some of that equipment out there but the rope itself has got one main cable that goes to the middle and then it's got four different strands of cables that have got a Pauline yarn wrapped around it that's manufactured in Germany but this does last very long it's also has got a tension system at the top that keeps the role rather tight and if you like to look at one around the area - there's one at st. Croix Preparatory Academy that the kids are all over quite a bit they'll kind of show you the wear and tear but if the Rope is taut and it's maintained well you can have this product for a very long time up to about 25 or 30 years [26:15] **Councilmember Michelle:** so there is something similar at the st. Croix prep but is it just not as tall or what makes it different [26:22] **Christopher Johnson (St. Croix Recreation):** correct it's not as tall and it's got outside bars so the concept behind this is it's more of a mass net and the piece that said st. Croix prep right now it's a little bit lower to the ground it's got more of a outside support system where it gets to be staff time were they worried about the height like I am was that why they work [26:45] **Christopher Johnson (St. Croix Recreation):** that's a great question I think it was a space issue when they were redeveloping their playground they only had so much to work with this mismatch structure including the offsets that it has on it is right around want to say about 53 by about 54 feet so it does take up quite a bit of area and also to if there is any the ropes that need to get replaced this type of systems got an easier place and process to it or the the ropes you can take out and it's been effective meaning by a little bit of wear and tear and replace it quite easily in the field [27:26] **Councilmember [Unknown]:** that's something our Public Works Department could do on that one when do you have to hire that out [27:32] **Christopher Johnson (St. Croix Recreation):** well you can probably just call me up and I do help us all right [27:38] **Joe Hansen (Public Works Director):** Wayne Taylor too young description [27:42] **Christopher Johnson (St. Croix Recreation):** yes it would depend on the paper part we were looking at but everything's taken care of properly I could get you the warranty information on that I'm off the top of my head that's usually right around 10 to 15 years [27:57] **Councilmember John:** I like that it's something unique I mean that's yes drink just worry about dominant but where my kids would I feel comfortable with it I don't know how much it in comparison to the plastic structure that we've put in last fall high twice [28:16] **Christopher Johnson (St. Croix Recreation):** high place the top of the deck area where the big tube slide comes off of his way around ten feet and this structure right here is 20 but with that being said the top spacing bars are probably the very top portion of it's 20 feet tall I want to say those spreaders are probably about 3 to 4 feet below that so you're probably about where those bars are maybe about 4 to 5 feet above if you do get up to those heights and you were to look down though there would be nothing but a bunch of inter woven ropes that would connect and they've got a certain spacing that you can't fit a cylindrical object I think that's about 20 inches wide through any of those parts they use these a lot in Europe there are some of the safest playgrounds around to protect the child and even though it's 20 feet tall you only have around a 6 foot the 4 foot fall height with this meaning that the top area that a child can literally fall off of is around 4 to 6 feet before anything else not catch them [29:29] **Councilmember Michelle:** that's interesting my eight-year-olds excited she saw this and you know she's excited to give it a crack and speaking from experience remembering being on playgrounds I always wanted to go to the highest point possible and I think most kids do no I think it's seems like pretty safe relatively speaking option and it's gonna get the kids wrapped up to have their I think it looks great three and four-year-olds although um no I think it did I really enjoyed looking at it I think it'll be something different and I think it's like it Josh when they get to a certain age to climb um I guess I don't worry as much because I watch those kids climb and they're better than you and I at climbing it so I thought it was great and I think back when they put that old stuff up there some of those were pretty high above the ground it what a big one the slide that had that one open side I just never ever yeah I used to worry about that why not what about Tom shoving them off all right so I don't know I was great thank you very much and this wasn't even the tallest one is it [30:57] **Christopher Johnson (St. Croix Recreation):** correct I think there was another mass that did we were considering that was right around 24 feet tall this was just a little bit smaller I've been to some of the structures or they've had 40 feet tall nothing but ropes below and it's really interesting to watch the kids climb and I think that the 3ds don't do very much justice to the size of this really is I'm asking them they're thinking [31:30] **Matt Kline (City Administrator):** I was just gonna comment so we did have the open house on January 21st about 15 people attend quite a few kids and all the feedback we had was really very positive the part of the you as you saw in the report we had a couple different options one was a extra-large gonna go at the climbing structure and we decided not to go with that one but just a large but what we did was based on the feedback we got we were trying to decide between the sculpt aura and the swing another client of smaller kind which uncertainty and if you swing and the feedback was really torn and then staff wanted to make sure that we weren't under you know not not getting her this is an opportunity to create the part and for the amount of money or we have that we have the money but as you notice or as you note as I noted in our CIP we only hundred four thousand dollars set aside for this phase two but it's really not that much more to include both these other options so that's that is what staffs proposing so that explains the difference but we do have the funds in our recreation capital fund to cover this and it's it's just a really great opportunity to have something unique you'll excited a be a landmark apart it isn't already it's our busiest part yeah quite a bit of traffic and I think people many children will will come from far to visit our city in great part I think is a great long-term investment in our Recreation recreational amenities [33:16] **Michele Hanson (Mayor):** I attended the open house that evening and I want to compliment both of you for this job that you did and hosting both the adults and our young visitors it was wonderful to see that the children interact and put post-its of the things that they found interesting what they liked best and they retreated incredibly respectfully so thank you I think it made a very good impression on them it's not only what the parks going to look like but how government actually lists it can listen and interact and reflect their opinions so thank you to both of you for doing that that was very impressive and a fun evening it was interesting to hear their reaction and parents to about the structure and the right having a little bit of opportunity for maybe those that are a bit smaller to be able to go at least on the first ones and start learning that balance and coordination the swing a little looked kind of you know absent Timmy had first cuz I'm like loves big structure with too little ropes but it's a different kind of swing it's almost a teeter-totter motion swinging that you don't have in a traditional and we already have different kinds of swings that go back and forth so and from my understanding an adult could actually if they didn't choose to get on the other other swing with a child and there's only one child playing you have the ability to manipulate that rope and still interact with the child that you're attending to is that correct okay and then yeah I'm the middle section I found very interesting to had some of the similar concerns but when speaking to the parents they seem to really be intrigued by it as well as the children's I like that you can see through these so that you can keep trying to give your child I have a question about the two estimates so you're from st. Croix recreation right correct and you've been working with us for this whole project that's right any chance to ask you today yeah but then so we have a second estimate that is for the installation that's just okay there's the state contract pricing that we have with our recreation and then there's the installation okay I think my recreation uses they have two installers that they use Twin Cities Recreation is that's for the installation and so if that's good if that's a good question it cost our economy you'll notice enters the total is not the 3,500 it's that's the - that's just the way that they pointed it out the two options are either the 19,000 or the 15 plus the 1200 so the staff is proposing to approve the 19 for the total the total installation and then if we can reduce that we will with public works but it's not the 35 they just it's all on one one so they just court if the city can help we'll take this bunch off the 1200 dollars or something it'll add that back in depending on what it in this case the assistance building the forms for the footings [36:34] **Councilmember [Unknown]:** as far as installation what is your recommendation first Public Works I know they are really busy or the company that you utilize I mean they do it all the time Soph I think it'd be less time-consuming nothing against the public work less time-consuming to set up their schedule and you guys are the installers you guys do it all and if we have the possibility certainly we're we're very flexible as well we understand that the timing of this if it were to go in that it's also unfortunately during the time of season where that the sink river like so flood a little bit so my install crew that we work with I would be able to manage this very easily you do have a lot of learned this term st. Croix River potatoes it's it's all the rocks that's underneath the soils in that part in particular so there are a little bit of challenges on that site but overall I think we're willing to work with you and whatever way that you see fit [37:45] **Councilmember John:** weight restriction the 20 foot is they're all three of them is there a weight restriction as far as an adult inclined to go after his children [37:55] **Christopher Johnson (St. Croix Recreation):** well then that's a great question and this company actually was formed because they used to make cables that would lift up elevators matches for people but also from mining so these cables not to my knowledge I bet you could put probably about half the town of a port on that structure and it wouldn't move too much don't quote me on that that's not tested yeah but but the footings to that hold in every point there's five different points and then a center mast they're very large and then the cables themselves all can hold a tremendous amount of weight that there should be no issue there I just have a question and not any concern but I'm trying to understand that swing thing because certainly there's the three big poles is that it looks like the swings are on just the one side right so if maybe I can clarify there's two poles that can hold up those there's two frills and then there's two ropes that connect to kind of a middle piece that could almost kind of look like a battering ram if you will that's really high up in the air won't get too close to the kids I can look at okay like a diamond shape through look at that for me I was looking at it like this like a triangle and I think it'll wife it but now I see it yeah it's easier to see on this little sketch certainly so basically there's a main center mass and walnuts being supported by four ropes two on each side and then it would oscillate essentially like this yeah no I see it anyway don't thing I thought was great that middle one Michelle you don't worry about kids pushing each other off of it because they have to hold on even the stay on it so I'm not gonna push their friend off so first thing I thought about I think it'll be fun [40:35] **Michele Hanson (Mayor):** any other questions or comments if not would someone like to make it a motion [40:41] **Councilmember John:** I'll make a motion to approve the concept design for the purchase and installation [40:46] **Michele Hanson (Mayor):** thank you John Adam take that [40:50] **Adam (City Official):** mayor Councillor Carlson I Johnson or Buckley Hey howsoever Hampton right sounds number doll I mean Horace I as all right [41:25] **Michele Hanson (Mayor):** thank you very much on something like this all right super so that takes us to our fourth item under unfinished business which is to pay the final application number five for the 2017 infrastructure improvement project so Matt [41:40] **Matt Kline (City Administrator):** madam mayor members of council I'm obviously happy to announce that we a 20-17 project hopefully her SCH staff and the contractor were able to get together and just verify the costs that were left on this project and that everything was completed as John's memo indicates it was under budget for what was proposed back in 2017 the original amount that the city I accepted for the bid was six hundred eighteen thousand two hundred three dollars and fifty cents and the bid came in final total bid was five hundred sixty nine thousand five forty three point five seven the pay application or the final pay application is seventy three thousand dollars eight hundred and sixty-five seventy three thousand eight hundred sixty two dollars and sixty six cents staff is recommending that that application be paid for [42:35] **Councilmember Michelle:** Matt I mean all those who got assessed to get a percent back [42:40] **Matt Kline (City Administrator):** so okay I'm paper it would seem that way but that's not entirely the case when we did the feasibility study that's how we assess everybody and so the original feasibility amount that was assessed for everybody was five hundred forty nine thousand five hundred and eight dollars for the construction portion and so we're actually covering about twenty thousand dollars and that was the thought at the time of bid to that the city of assessed as much it came in somewhat over budget and that the city would essentially eat that amount um if it really to come to that so essentially the city is paying out an extra $20,000 [43:40] **Councilmember Michelle:** okay so then technically it's like $28,000 at the city is oh yes not know what we got it's 48,000 under budget so I guess I'm confused wouldn't it be like 28,000 still that's so it's 48,000 under the 618,000 that the bid came an act okay okay so that comes to five hundred sixty nine thousand five forty three right mm-hm okay so the original amount that was assessed for the construction portion was $549,000 of suit okay yeah sure yeah correct so we could have assessed their seat twenty three thousand more dollars oh yeah what does happen if it actually do you does it ever happen where you like do it and over assess people do they get money back first time I ever did it [44:28] **Adam (City Official):** it just care that America's a consult it this is something that we have not experienced here a bit work it's not very common unfortunately for taxpayers our assessment assess parties one thing that I would recommend that if the council were to as you can see in this this case every every project could be over it could be under you could go back and reassess the project you could wait until the project dawn then have the assessment hearing so everybody it's a known task we have not been doing it that way we assess oh if I have cereal before the project completed if the council were to issue any type of refund in the future their staff at this time would not recommend that but there should be a threshold because it had a certain no this isn't even 10% what if it's you know one and that that might be more work we would have to pay engineering to calculate what the refund even would be so there'd be several thousand dollars just to do that because it's not just across the board and if you remember the out of that forty eight thousand dollars under budget the city's assessed half when we were paying for half already so if the city were ever to go down this path and be interested in talking or discussing three funds it should it would have to be there several questions don't have to be answered as far as crowding that before refunding only we seem to talk about the benefits of assessing after you have the actual cost versus doing it on the estimates that that would be up to the council and we have not been doing that way bring us Internet up costing the city more because of what we did right but they also end up with the kind of the money in pan to do the project which overall might save us - so I think it's all a matter of each individual project and then the plusses and minuses there's pros and cons it's good we always like coming in on your budget so very good yes sir [46:40] **Councilmember Michelle:** and yes did they actually complete all the work because it took them a long time to I just want to make sure it's really done cuz like our ally it still isn't very pretty to be honest and they came by supposedly did the sides and they were supposed to immediately look at you still it doesn't never settle more difficult than just what we have planned yeah and it always this and even I mean the people on those third I think really guess what's even worse for them I mean the aliens an ally but they're on the street and it seemed like they each has have like if they didn't care for it very well a huge strips of like meanings basically for like what happened to their yard [47:35] **Matt Kline (City Administrator):** yes I can touch base on that there there are definitely places where there are weeds growing and there are definitely places where the people who did keep it up you could tell in the city asked you know make sure your water it in order to get it to come back so there's some responsibility on [47:53] **Councilmember Michelle:** okay so they were told that it was their responsibility there's absolutely signs responsibility okay you feel like it's actually done any other application [48:15] **Councilmember John:** thank you john is there a second [48:17] **Councilmember Connie:** I'll second it Thank You Connie [48:21] **Adam (City Official):** nightmare house very Buckley okay councilmember Carlson I can't remember doll hey Terry Hanson I you Marisa Norris hi as all [48:26] **Michele Hanson (Mayor):** it takes us to our first time item under new business which is to consider a resolution declaring cost be assessed at or during preparation of assessments for city infrastructure upgrades associated with MnDOT 2020 highway improvement project along with a resolution calling for public hearing on proposed assessments so mad [48:47] **Matt Kline (City Administrator):** at America members of council as the mayor indicated there are two resolutions here and both of them deal with the process again for assessing according to Minnesota 429 statutes if you recall on November 4th the City Council adopted resolution approving a cooperative construction agreement with MnDOT in that agreement the city's portion of the project was 1 million $5,000 5360 7 dollars and 75 cents as calculated by seh the assessment portion of that that will be assessed to actually both property owners and the city being one of the property owners is three hundred and seventy six thousand and forty three dollars public hearing was held tonight in order to provide an opportunity for the public to comment on those assessments the the adoption of the resolution declaring costs to be assessed and ordering the prep both both assessments is being requested tonight this resolution contains the total estimated cost of the project city and property owner cost portions assessment period and the interest rate within it a notification has obviously been published and mailed to all property owners for the public hearing tonight the second resolution being requested tonight is for setting the public hearing on the proposed assessments that would be set for the March 2nd City Council meeting so next month that resolution outlines how the assessment can be paid by the property owners and the timing of the payments and interest charges public notification for that meeting or for that public hearing will be published according to regulations and all effective property owners will receive a direct mailing of that notification as noted in the previous memos and correspondence here adoption of both these resolutions does not find the city at this point to the assessment amounts that will occur at the assessment hearing on March 2nd staff recommends the adoption of both of the resolutions as stated [51:11] **Michele Hanson (Mayor):** not would someone like to make a commotion [51:15] **Councilmember John:** I'm the first I'll start with the first one I moved to adopt a resolution declaring costs to be assessed and ordering preparation of the assessments for city infrastructure upgrades for the men MnDOT 2020 highway improvement project thank you John is there a second [51:43] **Adam (City Official):** ma'am air comes River dal high-tops member luckily okay sounds numbered thousand thanks also ever Hanson hi Nancy Norris hi as all [52:05] **Councilmember John:** and the second I'll continue I moved to adopt a resolution calling for a public hearing on proposed assessments for city infrastructure upgrades for the MnDOT 2020 highway improvement project thank you John is there a second [52:18] **Councilmember [Unknown]:** second thank you John [52:20] **Adam (City Official):** Adam councilmember Dahle aye council member Buckley okay councilr Hanson I councilmember Carlson hey mayor sonorous I as all [52:26] **Michele Hanson (Mayor):** okay it takes us to item number two under new business which is to consider a construction and engineering service agreement with seh for the MnDOT 2020 highway 95 improvement project that [52:43] **Matt Kline (City Administrator):** at a mere members council by business so this is to consider as the mayor indicated service agreement with seh to cover construction oversight staff solicited a proposal from seh and they came back with an amount of 119 thousand five hundred dollars if you look at the graph that I have an engineering costs are usually somewhere between 20 and 25 percent of the total project Street improvement project if you're adding both of those together you come to 22 percent so this is in line with pretty much so the industry standard out there not much else to say as staff recommends the council adopt the motion approving the agreement with seh there there is some overlap MnDOT did lower their engineering amount for water and sewer main work but the funny thing is that MnDOT is still charging us an engineering amount for water and sewer man stuff for the project but they will not be inspecting any now some of it did deal with going up for bid and doing some of the plans that work and incorporating our plant set into theirs but we had to do it all over again you know I don't know that we would work with [54:33] **John (SEH Engineer):** Mir if I might I wouldn't characterize it as overlap if there's a coordination and a handshake that we have to do at MnDOT but as Matt mentioned for instance we would normally be providing bidding services and contract seek services we don't need to do that here because that's MnDOT responsibility to do that they will not even though do they present things in such a way that they're there's a charge for inspection of sewer and water they won't inspect the sewer water they require the city to do it so there is there's not so much an overlap as there is a handshake or a coordination so we're definitely attending meetings with them and their cut and the contractor but when it comes time to actually inspect the city's work they'll step back from it and require us to do that for you [55:40] **Councilmember Buckley:** so if there's any discrepancies in their work you have the authority I can't think of an example do you have an example in mind with what that would be like if they're if they're hiring a certain contractor to do this type of work and some phase of it you find some discrepancies are not to your engineering specs it wouldn't meet services there oh it's the ultimate authority [56:10] **John (SEH Engineer):** the correct yeah so so the the specs that were that we prepared for the city's portion of the project are incorporated into the Mendes contract language so it the contractor is required to abide by our specifications just as they are required to abide by MnDOT specifications and MnDOT doesn't write specifications for sewer and water lines that so we do that so there really isn't that sort of overlap contained in the in the contract [56:50] **Adam (City Official):** there is a process councilmember Buckley about how we go about presenting if we have an issue with the contractor you kinda have to go through and add to not directly its it's covered in the on service agreement [57:05] **John (SEH Engineer):** Ameri that's what I was gonna comment Matt just said in the construction of you meant that we have with me but there's a process outline as to how to go about that situation at the end of the day MnDOT is ultimately just the decision-maker but there's a process online for the city to bring that to them that's the general contractor the city engineers oh man that's a contracting agency they hire a contractor in my experience though we never we don't ever have to go any further than confronting the contract your honor anything we're not happy with but if we were and we didn't get results that we were looking for there's the process that Adams referring to it we would follow through MnDOT to enforce the terms of the contract [57:50] **Michele Hanson (Mayor):** okay any other questions from the council if not what some like to make a motion [57:53] **Councilmember Connie:** I'll move to adopt construction and engineering services agreement with SC SC H for the MnDOT 2020 project Thank You Connie is there a second [58:12] **Councilmember John:** I'll second thank you John [58:15] **Adam (City Official):** Adam Johnson former Carlson high counts member gall I confer Buckley okay counts Mary Hanson aye Mary sonorous hi guys all [58:28] **Michele Hanson (Mayor):** okay that takes us to our city council liaison reports John would you like to start [58:33] **Councilmember John:** I will um I have a last minute conflict and wasn't able to attend the meeting I did get a synopsis and nothing specifically affecting paper our residents and it was just boring budget stuff so I can worry with the spreadsheet banner shattered no backup person behind was like unfortunately I couldn't make it all right well don't hesitate [58:55] **Councilmember Connie:** if you honey um well the library men on the 21st at 6:00 and we had two new board members that we welcomed Jenny Erikson and Robinson assets to it Jill was happy to report that the circulation in 2019 was up let's see the sixty-five thousand two hundred ninety four from sixty one thousand her circulation has increased today oh no New Year's Eve total event that she had she had over 105 attending H that was a lot of fun and she didn't have to do a lot of weird some great volunteers that was good today they were meeting with the architect at noon they just want to get some ideals they're trying to increase our you you theory just flying into things so they met with Derek detected eight so I'm anxious to hear what they doing and then I think not much else our next meeting though is February 18th at six o'clock so hopefully awesome things to report on that [1:00:15] **Councilmember [Unknown]:** so the central st. Croix Valley joint cable Commission Communications Commission excuse me did meet last week it has been a while we made every quarter now so um the main takeaway I guess is that they've been working on their marketing plan for Valley access channels and if you don't know a lot about Valley access channels it's pretty amazing so they put together this folder and they've been trying to meet with businesses to sell sponsorships or they televised all of the ponies sporting games well but you know the major ones and they're trying to spread out into lots of you know go beyond just football and and things like that so they also you can go in there and make your own TV show if you wanted to I mean it's a really it's a cool thing so they're just trying to put together a better plan for how to market what they can do for people you can even take your old DVDs and convert you want to do our year old VCR tapes sometimes that that was the mean just if we talked a lot about the marketing plan that they put together there just work done out a draft and we know approved all the financial stuff and all that so just mall called by River Valley River Heights the Acapulco in Normandy wax check it out sometime they'd love to see you thank you [1:02:08] **Michele Hanson (Mayor):** so this month as mentioned I attended the playground face to open house it's very very fun to attend and I learned a lot in the process and things to be counseled for it moving forward with that tonight also received an invitation to attend DaVinci Fest at the high school so my husband and I checked that out two Saturdays ago it's so impressive I mean these young and people with their science projects their shop projects their artwork their enthusiasm for learning and growing and then all of the other vendors that were there including our own Jill Smith our library librarian she had a table and was signing up people for library cards and engaging them in different activities and she's just a dynamo she's everywhere and such a positive happy influence so thanks to Jill for her participation and to the high school for their invitation to attend um also went to and attended to Oprah kite City Council meetings on behalf of the our own Bay Port fire department just expressing Bay ports opinion on proposed changes that they to go ahead and implement in their medical response policy that it will not impact Bayport for West Lakeland or Batum Township but it was important for us to voice the concerns of what we consider to be a service reduction for the community they're going to test it out for six months and then come back to see if L what direction they'll go it was a 4-1 vote with the council members voting to move forward so would you think the council and Mary and Mary McCumber the mayor of Creek Heights for allowing us that opportunity to address them later in that meeting the meeting that the joint meeting that we had discussed just last month of having council meetings with oh Clark heights in Bayport they chose to cancel that meeting with us so we will not have that on our calendars on February 18th so those were the meetings that I attend the outside meetings that I attended so Madam Air I forgot that I actually attended toastin topics on the West Wednesday yeah for it was all about Stillwater's parking so you guys were there but it was really still interesting to hear how they're gonna deal with parking is you they actually had a study done so they could they knew like what percentage of people were parking in different Lots and which ones were being used in the hot and I guess my favorite takeaway was that they're not going to put meters in like Hudson just metered their whole town so they're for sure not gonna do that at this point but they're just gonna try to figure out how to handle I think their main issue is the event times you know when they have one project days or things like that so I didn't bring it up but we as a city may want to talk to them about how we could have maybe a shuttle parking thing with maybe Anderson would be willing to help out with something during those times or I don't know what they need but could bring people to our town - if they park here and then take a shuttle in something maybe we're gonna talk to about or somebody over there it was interesting I also want to debate you fest cuz it's I did well in the judge but I see it in all the judges scores thank you mm-hmm all right well then went that we'll turn it over to you Adam Stafford quick thank you there's the console once you fuzzier good evening madam mayor the council members [1:06:22] **Gabe Kinney (Fire Chief):** for the January all volume we're at 91 compared to 87 for January of 2019 our monthly drills were set up for the training burn and burn of the house and first responder EMT training a quarterly review by your inspections are ongoing as well as new plan reviews at the Washington County Fire Chiefs meeting this month or January 10 of the department head meetings also participated in the art W Management Group that's a survey company that Lake Elmo hired to do a survey in regards to fire service they're going through a survey over there what's gonna ask to see if we could get a copy of it but the survey they're doing it's not going to be public so working with staff for a station prep for the primary election fire officer meeting coming up we do have a fire advisory board being on Wednesday I guess that was just set up we did the new call policy went into effect on Friday and so far we haven't seen much change we're still gonna go to fire color all fire calls and somebody needs help Lakeview and OPD can request us so we're gonna be here to help people and I appreciate your efforts at that council meeting safety tip is make sure your fire hydrants are clear of snow for at least three feet so we can operate around them as well as keep your sidewalks and driveways clear of snow and ice to help our firefighters because that's old people can slip and fall on that stuff with that I stand for questions if they can not park right across from someone else who's parked on the street cuz I'm not sure a fire trucks are gonna be easily able to get through you know if you can park and leave some more space yeah yeah I just noticed especially with the snow you know it just makes the streets a little tighter so just keeping that in mind when you park [1:08:22] **Gabe Kinney (Fire Chief):** I appreciate that because it in the wintertime it's tough because we our older trucks still have doors that open up and so our eight and a half nine foot truck all the sudden that grows to a ball twelve to fourteen feet and we just don't have room to work from a logistical standard logistic 'el standpoint for the primary election coming up is the parking gonna be kind of well laid out so people aren't in the way if there was a true emergency basically what we're gonna do is we're gonna flip all of our trucks we're gonna go all over yeah so everything's gonna go out the north to work with Public Works to have the parking lot set up in the front so people can come in and basically Park in that whole area in the front of the station we'll have it coned off source members will still be able to get to them side door arsons and that to respond but we just gonna flip the trucks and head north instead of South [1:09:28] **Michele Hanson (Mayor):** so the voting be staged in the training room that [1:09:32] **Gabe Kinney (Fire Chief):** yep didn't work on the staff and it's I think it's gonna be very serious doing a great job so it's gonna work out quite well ample parking and everything else so we're looking forward to it be a great opportunity for everyone to see the new fire hall up as well because it's it's an impressive building thank you very much thank you thank you chief [1:09:50] **Jay Jackson (Police Chief):** he's been he gave me madam mayor and council December 17th for our past events officer Aaron slinger completed his one-year probation period with flying colors one of the easiest evals I've done for a while and it was just really nice to be able to compliment him you might remember that he was with us for three years for roughly 12 to 16 as a part-timer and then he left us for a short time and went to State Patrol as a dispatcher and we were able to get him back so we're happy to have him he's doing a great job and he just had a baby January 6th we announced the promotional hiring of Brian st. Clair to the community service position we interviewed him there were a couple people that gave us some interest in Brian just as a stand out he's looking to get licensed pretty soon the next few months - so he might be a great part-timer in the future so it'll be a nice stepping stone and January 14th we held our full-time officer interviews mr. bell myself and Sergeant Jackson and then on the 29th we had our scenarios January 30th we had our taser training that was all officers our upcoming events February 3rd we you approved the full-time officer Nick Kowski and I just want to talk about him a little bit did we talk about that at all please go ahead I didn't know because I was out in the hallway I can tell so let me just go over a Nicholas tusky and where he came from you all have a moment but I just want to talk to the residents here and give you a little history on mr. Teske he was a reserve with us from 2017 and May 20-19 he was promoted to a part-time position he graduated from Mankato State with a bachelor's degree and took the post test in 2018 since his promotional hire - from reserve to license officer he's dealt with several very stressful incidents to include a crash which turned into a fatal a suicide he's drafted search warrants and executed search warrants and he's made arrests I definitely think he'll be a great addition and his dealings with all these incidents he deals with it professionally compassionately and he's just be a great addition so we should be very happy to have him and I I know that he knows as well so thank you on the 24th officer erin slinger is attending the first CIT you might remember that state law change where they're giving fun into the police department to send your officers to like a week-long critical incident training to deal with mental health issues and concerns and deescalate the situation so what they did was they grandfathered so many in and when your when your license has to be renewed then you take it I took mine last year and the first one to meet that so that'll be nice and then something new that mr. Bell and I are implementing is on March 5th we have use of force D teach tactics and before that we're having a presentation our initial meeting with a psychotherapist named Murray Ridgeway that I met at training and she'll be meeting with each of our officers and just for about brief half an hour and explain what she's going to do in she's gonna meet with each one of them annually so they have an opportunity with them annually to talk to them if there's anything that's stressful or anything they want to talk about and that's a new thing that's being implemented statewide by agencies to just give them the opportunity whether they want to just talk about home life or some stress here with work and then if they need additional follow-up through with that in their healthcare would kick in so our total incidents for 2019 and that self-initiated as well as calls and responses was seven thousand five hundred seventy nine and then I just want to give an announcement on our Facebook page we just said we are thoughts and prayers when I went to Officer Eric Matson from oseco you might remember who's a police officer a firefighter and a council member he moved out of North memorial to the long term rehab today so he's doing much better and it just brings to light that you know there's serious things that happen in our community and all around the place and and we can't anticipate it and good staff like Irina Nasser teske that's compassionate but knows how to deal with people and talk to people it was super important instead of having a bunch of part-timers so thank you that's a thank you I stand for question [1:14:23] **Michele Hanson (Mayor):** any questions for chief uh-huh any any thoughts I think you and I have talked a little maybe a little bit lying about being able to help out with shift change at Anderson is that something [1:14:35] **Jay Jackson (Police Chief):** I was just talking to Linda before and I missed the beginning of the meeting but I told her with another fifth officer we'll have a power shift and like we talked about before when we had some extra patrols on top of the hill with the power shift officer we'll be able to help out there because a lot of their shift exchanges are when we're walking the kids across and when we move from this intersection down and I think it's gonna be a little bit a transition until we get people into a routine so we're gonna have to monitor that so it's important that we when MnDOT changes it and we're moving to crossing the kids there that we have somebody there for sure routinely but with the power shift that person men can help and it should be noted that and I told Linda the Studer eye and snow emergencies we usually do go up by six in that seventh area because their tires are spinning while they're trying to get out yeah so we do we recognize that and if we can we get out there and do that during that time so yeah thank you [1:15:24] **Michele Hanson (Mayor):** yep any other questions thank you very much public works start to quiet better ma'am are we going on in public we're [1:15:35] **Joe Hansen (Public Works Director):** about for January most of our time was spent II there's snow plowing which has actually slowed down a little or trimming trees we've also been putting a lot of water on the ice rinks which unfortunately I'm kind of in a diminished condition right now hopefully it gets a little colder here looks like it's close to and they can freeze back up again but they are not skateable at this point talk about a couple of the larger projects that we're working on camera with ash borer the management plan it's tentatively scheduled to be discussed at the March workshops marks March workshop we'll have that available here fairly soon we're also able to get the ash tree mapping so city staff and Department of Ag were able to GIS locate all the ash trees on the public Boulevard public areas parks and we were able to put it on GIS and we will make that available actually to the residents we have a link that will put on the website no actually eventually here in a couple months vehicle EAB section emerald ash borer section for the city website so here in the next couple weeks hopefully when we get - FEMA mapping out and you can actually go there and look on which ones were invested and if they are invested kind in your area you know there's probably a pretty good chance here in the next couple of years or if not ready that any ash tree on your property might be invested with emerald Nashville or with that said I've gotten a few responses or questions about you know is there any money available for private residence I'm looking to either treat or take down their property the city did receive an EAP grant but it's not for any private trees and I don't know of any money that is available at this point the city will have all their hands as much as they can handle and just taking down our own public trees so I don't think the city would be able to make any money available but we'll keep an eye out for grant money available for that my dimension in the management plan the Department of vague staff indicated you know there was like 363 trees just in the City Boulevard city property or public property he figured there was three to four times that the public around the private property so there's definitely a lot of them out there so just one other thing a couple of things that we're still looking at stamp is still in the process of researching and developing a proposal for the chemical and fertilizer review to present to you hopefully March April's little pushing it but I got a couple contacts and looking into that and then just touch base about the sidewalk cutting we're probably in the middle of it was like a five-year plan I think where we were cutting sidewalks to make a maybe a compliant and then replace saying and then cutting them again and we'd go on that cycle so this year we're on the cutting cycle so usually we budget I believe about fourteen thousand dollars to do that so probably another third of the city will get their sidewalks cut this year though make them more compliant that stamp questions [1:19:05] **Michele Hanson (Mayor):** questions thank you very much mrs. Suen administrator taylor [1:19:15] **Sara Taylor (City Planner):** january 23rd the city received correspondence from the State Historic Preservation Office regarding the outcome of the final report from the archeologist for the land and water Legacy Project their recommendation is that dem only demolition of the structures may proceed provided it's completed during frozen ground condition conditions in order to minimize potential damage to the ice company foundation remnants that were located on-site as well as minimizing major ground disturbance so that said demolition has been scheduled for February 14th coming up on January 14th the city received comments back from the Met Council regarding the latest recent middle of the 2040 Comprehensive Plan Update many other comments related to future land-use density calculations and projected housing needs and how the city plans to address these components of the comp plan to meet their projections they have forecasted that bayport will be adding several housing units and jobs but they don't really like acknowledge that there's a lack of undeveloped land here and so to meet that need so to resolve this the city may have to request that met council modify those forecasts to be consistent with the existing or actual levels of anticipated development so staff will be working through this in the coming weeks as mentioned the presidential nomination primary election will be held on March 3rd preparation and planning is currently underway including training of election judges marking of test ballots conducting the preliminary and public accuracy test for the election equipment and then also testing the transmission of the results by modem to the county Allen mentioned that we are moving the polling place to the bay port fire department to improve accessibility and parking so thanks to the fire department for that the next edition of the city newsletter will be ready for print within the next few weeks highlights include articles on the Lakeside Park Phase two playground equipment the MnDOT project emerald ash borer as Matt mentioned the upcoming 2020 census and elections finally there's no Planning Commission for the month of February the next meeting will be held in March there's time for questions [1:21:48] **Councilmember [Unknown]:** I have one in your first item for the land water Legacy Project they talked about recommended an archaeologist be present does it look like that's gonna happen [1:22:00] **Sara Taylor (City Planner):** councilmember Dahl yes we have coordinated with Tim tomb berg of 10,000 lakes archaeology he will be on site on February 14th for the demolition [1:22:11] **Councilmember [Unknown]:** cool and that's just a can to keep an eye on any possible artifacts that would be stirred up or disturbed or something [1:22:15] **Sara Taylor (City Planner):** basically it's just those they look like well concrete or limestone foundation areas and there really hasn't been any information identified that there they are historical or have any significance you'd have to do a whole second phase to study to confirm that so the Preservation Office and the DNR saying as long as you leave those things alone you don't have to take that next step to go through that study so I think staffs plan is just to leave those in place and then as part of the project we can maybe do an informational kiosk or provide more information some history about what what the significance is of those remnants thank you welcome [1:22:50] **Councilmember John:** good Eagle Scout project for some others [1:22:58] **Joe Hansen (Public Works Director):** you know just a further expand on that I believe there's just one building that's really primarily one or two small buildings that are all the built you know the two homes there's wondering if there's the one shed that's involved so the actual removal just that structures what's involved is the archaeologist has to be involved it so it should be a short amount of time [1:23:25] **Councilmember [Unknown]:** and we expect to see with the fedora and like a bullwhip that's in my cartoon bubble at sea you'll have to meet him [1:23:38] **Michele Hanson (Mayor):** and sir doing a lot of signage planned to redirect people that would traditionally come here to vote so they know to go to vape or fire [1:23:45] **Sara Taylor (City Planner):** thanks for the question madam mayor not yet but there will be I have some science design that will help with that Marian Chantal today actually created a map so if people do come here to City Hall it has City Hall located the Bayport fire department and then also Baytown Township because we get a lot of people because they get their water bill from Bay Port they think they vote in Bayport so we have a map that we can hand out both here at City Hall and then at the fire department for those other people to come [1:24:20] **Michele Hanson (Mayor):** so great great great we should put a reminder on the Facebook page eventually too and I can put that on the sounding board very good Adam [1:24:32] **Adam (City Official):** Thank You venom mayor members of the council a lot of what I had to report has already been disposed to mate just a couple things I wanted to highlight the short-term rental process is still not live there's been a the issue with Oak Park Heights it's kind of taken up a lot of my time over the last couple weeks but that should go out this week I've been keeping in touch with some of the parties who have indicated interest so they are looking for that customer Buckley and I as well as the Scot quality from inspect and fire chief Eisinger are still just finishing up the the inspection criteria so we're working through that so that that is coming if you haven't if anybody's commented on it or didn't ask about it the couple inquiries I've had there patiently waiting so that is coming the I just want to again we were going to have a open house for the MnDOT improvement project that was tentatively scheduled for RAC it was scheduled for March 11th but we did learn tonight if anybody didn't hear that earlier that it will have to be rescheduled due to scheduling conflicts from MnDOT so look for that we will both be putting that as soon as we learn of the new date on our Facebook page our website we'll be communicating that we are closed for President's Day City Hall and with that I stand for questions [1:25:55] **Michele Hanson (Mayor):** we did quite a bit of business tonight so I want to congratulate the council and staff and just say thank you thank you sound all for helping us through with the bonding and advising us gonna busy that's for the weeks it certainly has thank you very much [1:26:15] **Michele Hanson (Mayor):** any questions for Adam I just appreciate your work and the fire chiefs in the mirror percolates meeting which I'm kind of saddened and disappointed with the outcome they part fires are going in there so we'll be responding very good thank you very much for coming in tonight as well as sir your guidance through that process the percentage points were very positive so it's all good news [1:27:00] **Michele Hanson (Mayor):** so with that any final comments from their counsel [1:27:05] **Councilmember Connie:** I just have a question I don't know if it's for a lower around someone who has an issue with the thirst the sidewalk your shovel they contact you to contact City Hall [1:27:25] **Matt Kline (City Administrator):** now roll it it is because it is started Warner's responsibility you don't if they're not the director yes it's the tenant that's it whose advise on the context ago okay very good would someone like to make a motion to adjourn the move we adjourn [1:27:45] **Michele Hanson (Mayor):** Michelle thank you shine your on my paper all right pose may be a journey