I now declare that the Plano City Council is convened in open session, that all council members are present. The council will now recess into Executive training. Executive session in training were made to hold a closed executive meeting pursuant to the provisions of Vernon's Texas Codes Annotated Government Code, chapter 551, the Open Meetings Act in accordance with the authority contained in section 551 o 71 to consult with the attorney to receive legal advice and discuss litigation. Section 551 O 72 to discuss real estate matters. Section five 5187 to discuss economic development matters and section 551 O 74 to discuss personnel matters. Thank you. I now declare that the Plano City Council preliminary open meeting is reconvened in open session, that all council members are present. Our first item on the preliminary agenda is consideration action resulting from the executive session. Our first item would be reappointments. So we'll we'll just kind of repeat what we just went over. So let me start with the Board of Adjustment. Council member. There you go, Mr. Mayor. Council member Cara and I had discussions about this, and we're going to keep everybody that's on currently on the Board of Adjustments. Thank you. Okay. I need a motion. So is that a motion? Motion. And then I'll let Bob. Do the second. Mr. Mayor, I'd like to make a motion that we reappoint all the members of the Board of Adjustments to an additional two year terms. Second. Thank you. I have a motion and a second to. Approve the Board of Adjustment Reappointments. We're going to do this with a hand vote. So all in favor, raise your hand. Motion passes. Next one is Building Standards Commission. Mayor Pro tem, Mr. Mayor. Sorry. Go ahead. Mr. Mayor, I'd like to make a motion to reappoint Mark Maloof. Lee Cole, Robert Thomas and leaving three vacancies for the Building Standards Commission. I second. Okay, so I have a motion and a second for the Building Standards Commission. Reappointments. All in favor, raise your hand. Motion carries 8 to 0. Next item is Heritage commission. Mr. Mayor, I'd like to. I'm sorry. Chris, did you want to make a motion? Hold on. I'd like to make a motion to reappoint Debbie. Burials. And leaving three vacancies. I'll second that motion. Okay, so I have a motion and a second for Heritage Commission Reappointments. All in favor, raise your hand. Motion passes 8 to 0, and next one is Planning and Zoning Commission. Go ahead. Go ahead. Rick. Mr. Mayor, I'd like to make a motion that we reappoint all the members of the Planning and Zoning Commission. Leaving zero vacancies. I'll second the motion. All right, so I have a motion and a second for the planning and Zoning Commission. Reappointments. All in favor, raise your hand. Motion passes 8 to 0. Item number two. Personnel reappointments animal Shelter advisory Committee. Deputy mayor pro tem, until our next meeting, please. Okay. Council member Levine, would you mind second that I second the tabling? Okay, so I have a motion and a second to table the animal Shelter Advisory Committee. Reappointments. All in favor, raise your hand. Okay. Thank you. Motion passes to table animal shelter, civil service commission, city manager, mayor and city council. There will be one vacancy on the Civil Service Commission this year. All right, so do I need to make a motion? I moved. For the Civil Service Commission reappointment approval. Anybody can. Second, second. Thank you. Sorry, I didn't mean to close you off. So I have a motion and a second for civil Service Commission reappointment. All in favor, raise your hand. Thank you. Motion passes. Community relations commission. Let me get you up. Vidal and Chris. Go ahead, Mr. Mayor. We motion to reappoint submitted. Priscilla and Brown, Mukesh Khanna and Richard Grady leaving a one vacancy. Okay, I'll second. Okay. I have a motion a second to approve the Community Relations Commission. Reappointments. All in favor, raise your hand. Thank you. Motion passes 8 to 0. Next item is Cultural Arts Commission. That's mayor Pro tem and council member Lavon. I make a motion that we are reappointing Diane Goebel, Sherrie Levine and Marvalee Chen. We will also be accepting the resignation of Elisa Klein. And that will leave two vacancies I second. Okay, so I have a motion a second to approve the Cultural Arts Commission. Reappointments. All in favor, raise your hand. Motion passes 8 to 0. Okay. Library advisory board. I got it, Mr. Mayor. Deputy Mayor Pro Tem Holmer and I spoke about this. We have a make a motion for no reappointment or no reappointments and five vacancies. I'll second that. Okay, okay. Got it. All right, so I have a motion a second on the library advisory board. Reappointments. All in favor, raise your hand. Motion passes 8 to 0. Okay. Parks and rec planning board. That's deputy mayor pro tem and council member horn. Mayor, I'd like to make a motion to reappoint Lois Mansfield and Mark Farris. And that leaves us with three vacancies. Okay, second that. Thank you. A motion and a second to approve parks and Recreation Planning Board. Reappointments. All in favor, raise your hand. Motion passes 8 to 0. Plano Housing Authority. Let's council member Kerr and council member Levine. Mr. Mayor, we will have no reappointments. So that will leave us with three vacancies. Second. Okay, so I have a motion a second to approve Plano Housing Authority. Reappointments. All in favor, raise your hand. Thank you. Motion passes 8 to 0. Retirement security plan committee, mayor and council. I would like to reappoint Karen Rhodes Whitley and Abby Owens to the Retirement Security Plan Committee, leaving me with one vacancy. Okay. I'll make. Oh, go ahead, Julie, I'll second that. All right, I'll make the motion. Oh, I thought you made the motion. I was about to, and. Sorry. I thought you were about to, so. My bad. No, it's all good. So I have a motion to second for the retirement security plan Committee. Reappointments. All in favor, raise your hand. Motion passes 8 to 0. Senior advisory board. Do you want to do it or no? Mr. Mayor? Yes. We will have two reappointments and that will leave us with two vacancies. Okay. Do we need to name who the Reappointments are? William Case? And Ferrell Varrick. Okay. And I'll second that. All right. So I have a motion to approve the senior advisory board. Reappointments. All in favor, raise your hand. Motion passes 8 to 0. Item J tax increment financing reinvestment zone number two and three board. Mr. Mayor, I make a motion. And by the way, I'd like to say I move instead of I make a motion because it's active language. Okay I move to reappoint Liz Lansing and Robert de Vries to the TIF two and three board that will leave six vacancies. And I second it. Yeah, sure. No, I second it. Good. Okay. I thought you asked me I apologize. All right. So. I have a motion a second to approve the TIF zone number two. And number three boards Reappointments. All in favor, raise your hand, please. Motion passes 8 to 0. The next one is the tax increment financing reinvestment zone number five. Board Reappointments. Hold on. Let me get to you. Okay. Go. Mr. Mayor, I move to reappoint. Thank you. Janine Cadena as chair. Massoud Bukhari, Doug Binder, Deborah Farber, Ted Hong and Douglas Reese to TIF zone five. No vacancies. Okay, I second that. Okay, so I have a motion and a second to approve the TIF zone number five board Reappointments. All in favor, raise your hand. Thank you. Motion passes 8 to 0. Good deal. Got through that okay. We're going to we're going to move to item number four community relations. Is that okay. Can we do that. Community Relations Commission grant recommendations and annual action Plano for year 20 2526 Curtis welcome. Curtis Howard with the neighborhood services. And we're going to this is going to be an informational presentation on our grant funding. So I'm going to go over some of this stuff. Some of you will be familiar with this. Some of you may not. Here's what we're going to do is we're going to talk a little bit about some of the grant funding. So we've got two sources of grant funding for community services here at the city of Plano. Two of those come from the Department of Housing and Urban Development. One is CDBG or Community Development Block grants, and the other one is home funding, also from HUD. The third one is also is the proposed Buffington Community Services Grant, which is funding from the city to provide assistance to low to moderate income citizens here in the city of Plano, which is what all three of them do. And then in addition to talking about the grant funding process, we'll talk about the grant funds, grant funding process and then also the CRC and what their recommendations are during this presentation. So just a little bit about this process. So CDBG Community Development Block Grants, this is going to be the most flexible source of funding that we have. So we'll go over a little bit into details about what that means. But this allows us to provide social services or housing services to citizens in need, as long as they meet the low to moderate income requirements. This was the first first awarded to Plano in 1985, so we've been using it ever since. The second one is going to be home funds. This is going to be a little more restricted on what we can use. This is to help put people in homes, unhoused or help rehabilitate housing and that sort of thing. But it's going to be specifically funded for, for homes. And so that was the first awarded to the city in 2003. And then the third one is going to be Buffington, which the Buffington Community Services Grant, which is going to be something that you'll discuss at some point and provide that funding as needed. So just a little bit about what we have now in this tumultuous times. We're never sure about grant funding coming from the federal government, but by all indications, we've been awarded these grants. And if you look with the CDBG, so where we had a little over 1.5 million last year, we got a little over 1.6 million this year. So it's gone up a little bit. Home funding, same sort of thing. We've got a bit of an increase in home funding this this cycle. And then based upon the formula for council, our Buffington Community Services grant also went up just a bit. So how does this work. And you'll you'll see these slides again and again as we go through this process. But the way that the these grants are broken down, broken down basically into three pieces of pie. The first one, that 20% is administrative costs. And we'll we'll talk about that. The second one is 15% is social services. This is going to be stuff where you can really kind of provide to nonprofits that provide that sort of case management to people who meet the qualifications of low to moderate income, and then that 65% are going to be eligible activities housing rehabilitation. Public facility construction. Public facility site improvements, infrastructure improvement. A lot of regulations go along with that. And but this is going to be the most flexible grant that we have between the between the two. The second one is going to be is home 75% go to eligible activities such as housing, rehab construction tenant based rental assistance and acquisition rehabilitation. Those are the type of things services that we can offer using 75% of that funding, 15% would be allocated earmarked for a Choto, a community housing development organization, which is a nonprofit, private nonprofit that meets requirements and will provide housing, build housing, that sort of thing for those people that qualify. And again, 10% of that funding can be used for administrative needs. Just a little bit about the administrative needs. So between CDBG and home funding, as you can see CDBG we can use things. We can use this this allocation, this 20% for things like advertising consulting lean filings, the fees that we use for that training, audit costs. And it also goes to supplement salaries as needed. Home funding, the administrative costs for that are a little more again restrictive. And so we use that to supplement some of the salary of employees involved in that process. And so, so how does this process work? So HUD requires us every five years to come up with what we call a consolidated plan. The con plan, as it's known, that was presented to council back in April of this year. And the goals that that came out of that are now going to be part of our consolidated plan. So we've got the consolidated plan that's a five year look forward. And then every year we will come to you with an action plan. And that is part of what we're doing here tonight is we're presenting our action plan. And you can see that's going to be for fiscal year 25 into into 26. During this process, the consolidated plan, one of the things that we do is we reach out to our to our, our community and we try and figure out, hey, what are the greatest needs here in the city of Plano? Not only do we have public hearings, public meetings, surveys that go out online and also work with our nonprofit partners that provide services to these, to, to, to that population, we get that information and that, that that is the what it comes up with the goal. That's how we come up with the goals for the consolidated plan. And so for the con plan, some of the goals, the goals that have come out of that and we're going to and they fall into categories. So categories are decent housing and then suitable living environment. So we're looking at providing 68 housing units for rehab repair reconstruction, two new affordable housing units and also eight low income households to be provided with affordable rental housing with a tbra or tenant based rental assistance. So again this is these are the goal proposed goals. We can certainly exceed these goals. And the goals here do not include the funding from Buffington. This is just going to be the HUD funding that that applies in these scenarios. And then also suitable living environment for your social services. So 350 individuals benefiting from direct homelessness prevention services, 400 low to moderate income persons to be provided with public services, 220 people who are experiencing homeless. And we do have that problem here in Plano receiving overnight shelter or supportive services. And then also five emergency shelter beds adding to the existing inventory. So what happens now is, is, is now that we've got kind of the consolidated plan every year, we've got our nonprofit partners come in and they go through a process in which the CRC Community Relations Commission will listen to them, listen to presentations in April, I think there's a 4 or 5 evenings go late into the night as our nonprofit partners go ahead and discuss their requests to the CRC and ask for funding. And then eventually at that point, the CRC meets, comes up with a funding model. And that will be presented to you tonight as to what the CRC did. And you can kind of see the schedule here. What we'll eventually have to do is we've got to get not only this consolidated plan and our action plan to HUD by by August. And in this I'm not going to go through all of them, but this is going to be the Buffington Community Services grant. And these are going to be the recommendations by the CRC as to how we want to fund these non-profits. And moving on. And you can see this is going to be the funding recommendations for both CDBG and home funding grants that we have allocated so far. And so again, next step we're going to this is like I said, this will be an informational meeting. Give you a chance to look this stuff over and ask any questions. So you'll have the public hearing and final considerations in July and August. You'll have a grant workshop to deal with with the Buffeting Community Services grant on August 15th. Then that plan is due to HUD. And then in September, of course, we've got the finalization of the budget. And so I know that was very quick. And I know this is a lot of material in a very short period of time, but I would entertain any questions you may have. Thanks, Curtis. Any questions for Curtis? You already forgotten how to do this. So Curtis, I believe that your presentation pretty much tracked what we talked about in previous sessions in council. Is that right? It does. Yes. Yeah. So there was not many surprises. I do have a question about the funds for neighborhood services, the salary I think it, it it came up to about 51%. Where's that money coming from. Let's see. So for you're talking about the employees for so what that does is that comes from the administrative portion of either home funding or CDBG funding, which is how many percent is that 20% of the entire 2,020% for CDBG funding right there. See if I can get back to it. So see the 2,020%. So that's going to be two finance accountants. So and our finance department out of the 20% 51% is going to the staff salary. So it's not the not 50 that pays for 51% of those staff salaries okay. So all right. But it's not I, I get it I understand now. Thank you so much I appreciate it. Any other questions. All right. Thank you Curtis okay. Thank you. All right. Next item is consent and regular agendas. Is there an item Council member would like to remove. Go ahead Steve I believe I would like to remove I and R. Is that what we have discussed. Yep. L and R I'm sorry. Roman numerals. Okay. So it's so it's L and R, right. Okay. All right. Any items for discussion or future agenda items. Okay. We will get to item three when we open up the regular meeting. And we'll come back to the. Preliminary open meeting. We'll now take a recess and return at 7:00. Thank you. Okay. And now OPEC with the new Hope Christian Fellowship and the Pledge of Allegiance and Texas Pledge, led by Girl Scout Troop 601. Would you please rise? I father, it is our privilege to come and serve you at any level of government. Since all government is upon your shoulders and was invented by you. We come to give you honor first. Thank you, Lord, for giving attention to the things that matter to us as a community. Help us, Lord, to think about things that matter for the whole community. Help the City Council to make choices that will make a path not only for prosperity and progress and good things, but for the individual cries that are going to affect those who are not in this room and represented by those who have their complaints or their eager programs on the agenda. Lord, we call on your name tonight, most of all for wisdom to handle anything of a city, to handle anything of government that affects anyone is to need your wisdom. You're the only one who knows the future. So we give this meeting to you and we bless your name. Thank you, Lord Jesus, for hearing our cry. Amen. Amen. You hold it down. I'll put it down. All right. Okay. Step back. Step back here. Get around it. Okay. You're going to start right here. Okay. Ready? Go ahead. I pledge allegiance to the flag of the United States of America. And to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All under the Texas flag. I pledge allegiance to thee, Texas. One state under God, one and indivisible. Be seated. Guys! Come here. Come here. A little gift for you guys for doing the pledge. You're welcome. Will you guys take a picture with me? Yeah. Okay. Thank you. Okay. Come here. All right, turn around. Oh, sure. Sure. Over here, guys. Perfect. Okay. Can you see everybody? I think so. Okay. Thank you. Perfect. Perfect. Oh. One more. Perfect. Thank you. Thank you guys. Thank you. Perfect. Thank you. I'll do I'll do this one first. Okay. So we have a couple of proclamations. One of them is July is National Parks and Recreation Month, where we recognize past and present leaders and staff for the work to ensure that we have a top ranked park system. So I want to call forward Ron Smith, parks and Rec director Susie Hergenrather, assistant director of recreation. Dave Angeles, assistant director of parks. Renee Jordan, Park planning manager. And Patricia Johnson, chair of Parks and Recreation Planning Board. Welcome. Thank you guys. So this proclamation is for the month of July 2025. We're getting close. And whereas every year since 1985, July has been recognized as National Parks and Recreation Month with the US House of Representatives passing an official resolution in 2009. Whereas parks are an integral part of our community, providing residents of all ages a place to explore nature and live in an active lifestyle. Plano has an abundance of beautiful parks to enjoy which benefit the physical, mental and economic health of our residents. Plano Parks and Recreation prioritizes the safety of citizens, utilizing our parks by implementing programs like emergency trail marker systems that allow first responders to better identify where to respond in an emergency situation by using mile markers. And Whereas, for over 50 years, under the guidance of the visionary leaders, the Plano Parks and Recreation Department has exceeded expectations by delivering incomparable programs and services to our residents throughout the robust park system of more than 4500 acres, with 162 parks, over 100 miles of trails, nine swimming pools, five recreation centers to which nearly 80% of our Plano residents live within a ten minute walk of green spaces and world class parks and recreation facilities. Now, therefore, I. John Muns, mayor of the city of Plano, Texas, do hereby proclaim July 2025 Parks and Recreation Month in Plano, and I do thereby encourage all citizens to join me and the Plano City Council in acknowledging the importance of our parks and recreation system in promoting Plano's unparalleled quality of life. We commend the Plano Parks and Recreation Department for their dedication, and welcome to everybody for their top ranked park system in the great state of Texas. Congratulations, guys. Yes, of course, of course. All right. Thank you. Thanks, guys. Thank you. Thank you, thank you. Thank you very much. Thank you. Okay. We have another proclamation. And I don't know if you've noticed. The beautiful color red in our chamber. This is exciting. We all said, Elsie, you have a lot of friends or you have a huge family. I think a little bit of both. So this is Elsie Cook Homes Day. Congratulations. Now I'm going to read this. And those of you that are over here, I think the best chance for us to get a great picture is for Elsie to stand here at the bottom and shooting you up, up this way. So we'll do that in a minute. But let me read this. Whereas Elsie Cook Homes attended the University of Memphis, where a decision to join Epsilon Kappa chapter of Delta Sigma Theta sorority set her on a path of fulfilling an inner passion to lead by helping others and inspiring them to achieve their own life goals. And whereas Elsie's career reflects her tenacity and dedication to leadership and professionalism in every role she has accepted. This includes a 30 year career in corporate America and Fortune 500 companies like Texas Instruments Andersen Consulting, PepsiCo. Following these successes, she went on to launch her own company, Cook Homes LLC, that allowed her to help countless others in their endeavor to hone executive level skills. And Whereas Cook Homes, a resident of Plano, Texas, is currently completing her second and final term as the international president of Delta Sigma Theta sorority, a global organization of more than 350,000 predominantly black, college educated women devoted to public service, leadership and social advocacy. And Whereas, through her vision, dedication, and transformative leadership, Missus Cook Homes has made a profound impact in Texas throughout the United States and around the world. Using her theme forward with fortitude engaging our sisterhood, empowering our communities, elevating our impact. Now, therefore, I, John Muns, mayor of the City of Plano, Texas, do hereby proclai. Tuesday, June 24th, 2025, as Elsie Cook Homes Day. Congratulations. Thank you. Thank you. Okay. You guys want to come down here? Okay, you guys stay. And everyone else that that isn't over here in this section. You can, you can, you can come to the stairs, and then we'll just take it like this. Is that good? Yeah. We got we got two minutes. Oh, wonderful. Well, I'm sure we're going to miss you doing that, but I'm sure. We can all get together. Oh. Okay. Thank you. All right. I know. You guys are going to get an. All right. Thank. You. I love that. You listen to. That. Yeah. Okay. Let's go to comments of public interest. Comments of public interest. This portion of the meeting is to allow up to three minutes per speaker, with 30 total minutes on items of interest or concern, and not on items that are on the current agenda. The council may not discuss these items, but may respond with factual or policy information. The Council may choose to place the item on a future agenda, and we do have three speakers or three different speakers. Two are on zoom, so let me get our first one in. The first speaker is Ron Johnson. Mr. Johnson, if you'll go ahead and turn your camera on. Mr. Johnson. All right. Mr. Johnson, go ahead. Okay. We'll move on to the next speaker, which is Crystal Curry. Miss Curry, please accept the panelists invite when you come in and turn on your camera. Okay. We're going to go with the people in the room. William Peters and Aden way. All right. Good evening, Council members and Mayor Muns, thank you for giving the public the opportunity to speak in front of you. My name is William Peters. This is Aden Wayne. This is Danielle Rottman. Me and Danielle spoke in front of this body back in March. But we wanted to come back and reintroduce ourselves and our organization to all of you, because half this body is new. As a result of the local elections in May. We are with a group called politics for teens over at Plano West Senior High School. Our goal is to increase voter turnout and increase political participation among young people. Aiden is going to share with you some examples of how we accomplish that goal. Yes. So all of us are rising seniors this year. And so we're going to have our first opportunity to vote this year. And so really, our goal for this next following school year is to get our peers excited about politics, get our peers interested in voting, and get our peers knowledgeable about what the city Council does. Because you guys, you know, you're managing parks as we recognized earlier, and you're managing our road system, and there's a whole bunch of things that a lot of our peers don't know about and don't know about the direct impact that the City Council has on us. So what we do in our meetings is we have some educational lessons for our peers that are nonpartizan on a topic of their choosing. So we've talked on everything from immigration to abortion to the Russia Ukraine conflict. And then afterwards, when they've had a time to develop their own opinions and learn about those topics, we give them an opportunity to discuss with their peers. And, you know, we see people changing their opinions when they hear what other people have to say. And that's something that is a goal of ours, is to foster this safe space for politics discussion, which can be at times inflammatory and divisive. And that's really what what we're trying to do as an organization. Another way that we try and foster this political advocacy advocacy is through holding council meetings where people like y'all come and speak for our peers. I mean, you can see that we've done this at the top left corner of our handouts, and one of the main goals that we try and achieve with these meetings is not just y'all getting to speak to our peers. I mean, y'all, half of y'all are a newly elected council, so y'all have new ideas to share and new opinions for our peers to hear, but also for them to get the chance to ask questions and input their beliefs and get to talk to y'all and get to interact with y'all. And that's a really meaningful form of communication that's so important to have, especially as our generation continues to get older. And so if y'all would like to get involved with that, our contact information is on the second page of the handout. So we're really looking forward to hearing from all of y'all. Thank you so much for your time. Thank you. Thank you. Thank you very much. Mister Johnson. If you can hear me, you will unmute and turn your camera on. Okay. The consent agenda, the consent agenda will be acted upon in one motion and contains items which are routine and typically noncontroversial. Items may be removed from this agenda for individual discussion by a council member, the city manager, or any citizen. The presiding officer will establish time limits based upon the number of speaker requests. Okay. Go ahead. Maria. Mister mayor, I move to approve the consent agenda. Except for L and R. Councilmember Downs. I'll second the motion. So I have a motion and a second to approve the consent agenda. With the exception of item L and item R. Please vote. Motion passes 8 to 0. Item L. Item L to approve an expenditure for reimbursement of landscaping services in estimated amount of $102,271 to Willowbend West five Home Owners Association for the Engineering Department, and authorizing the City Manager to execute all necessary documents. Good evening, Mayor Muns and council members. My name is Clay Lipscomb. I'm the community investment program engineering manager here for the City of Plano. Happy to answer any questions you have regarding this item. Go ahead. Council member. Thank you, Mr. Mayor. I have a simple question about how this gets into your budget for these wall replacements. So we have a limited amount of dollars for this. When you're deciding on a particular site that is going to have a city sponsored and paid for wall replacement, is the landscaping included in that preliminary estimate? So you know how many of these projects you can you can do, especially when it involves landscaping of this nature, this amount. Sure. So we complete screening walls like this all over the city. And most of those instances, the landscaping we're talking about involving are just entryways into neighborhoods. And so we do evaluate that as part of the preliminary cost and included in our in our project budgets. And it in this particular instance, it's a very large area that surrounds this entire neighborhood that they maintain. And as far as including the costs associated with that, we usually do preliminary analysis on on what types of plants are there, what types of flowers, and then cost those out so that we have an idea with our team, our consultant, our landscape architects of what those costs are going to be. And so in this particular instance, we received an estimate from the homeowner associations. Actual representative that completes and maintains all their landscaping and then negotiated and vetted those costs against what we budget. As far as that project goes for landscaping for this. And again, it's generally never this large of an area. This is again surrounding they've got large setbacks and, and lots of different types of planting and pretty intricate landscaping that they maintain as part of an agreement with parks. So it's just simply a reimbursement to the HOA and taking out of the project construction budget. This is part of your annual CIP projects, correct. That this is actually adopted as part of the capital improvement program that comes through every single year. Great. Thank you, Mr. Mayor. I make a motion to approve item L. Okay. I have a second. Would second that. Thank you. I have a motion and a second to approve item L. Please vote. Thank you. Motion passes 8 to 0. Item R, thank you guys. Item R to approve a revised Parks and recreation fee schedule for the use of certain facilities and memberships and providing an effective date. Good evening. My name is Susie Hergenrather, and I'm the assistant director for recreation for Plano Parks and Recreation. I'm happy to answer any questions you have. I oop, sorry. Go ahead. Steve. Thank you, assistant director. I appreciated the fact that you supplied the council with a before and after approach to this, what your increases are, and I had asked you for further clarification on seniors related to the cost for seniors who want to have a membership for all of the recreation centers, not just the Sam Johnson. And my understanding is that the Sam Johnson is included when they have a full pass. That is correct. Okay. And that cost for the Sam Johnson you're recommending goes up just a few dollars from, I believe, 15 to 17. No, we are not recommending an increase for Sam Johnson Recreation. So it will stay at 15. Correct. Okay. And but there is a mild increase for the senior price for those seniors who want to go for the full pass. That's correct. Okay. That's that's all I have. Okay. I make a motion for the approval of item R, okay. Actually, I had a question first. If we could, if you want me to second first or. Yeah. If you don't mind, I'll second. Go ahead. Have you had an impact study on how many people will drop their membership based on an increase in the fee? So we have not had a formal study, but we do calculate that into our price. When we establish the fees, we figure that into the revenue that will be generated. We take a portion a percentage that we feel will not renew their memberships, and we deduct that from the additional revenue we will get from the fee increase. Are you at break even then in year one? Or I mean tell me a little bit more about that. You know, because if you have fewer residents but the fee goes up, right? So these are very relatively small increases. So the percentage that we applied, I believe was 5% for every 5% additional that we considered increasing the fee, we increased that amount that we would lose. So I believe the fees that we are proposing, we calculated a 5% loss. Typically they don't stay away long. And from what we've seen, we recoup that right off the bat. Typically in the next year. And these fee increases are primarily to cover the costs from inflation and things like that. That is correct. Thank you. Correct. Yes. Thank you director. I was fortunate to be able to participate in your presentation with the Parks and Rec board. And my understanding is that this these fees were approved unanimously through the Parks and Rec board. Correct? Correct. And then also when we did a comparative analysis to the commercial recreation and physical fitness areas, by far the city's park and rec fees are cheaper than any alternative to families, single members and to seniors. So I think the Parks and Rec needs to be applauded for being being able to keep the cost down. There are some costs we can't keep down because of labor increases and electricity and mechanical systems, but you guys have done a fantastic job with the amount of fees that are available to you, so I applaud you on that. Thank you. Thank you very much. I have a motion and a second to approve. Item R, please vote. Motion passes 8 to 0. Let's go ahead and pass item one on items for individual consideration. Then we'll come back to Pom. To approve an expenditure amount up to $8,150,000 for the purchase of real property located at 3805 Timberline Drive from Plano Independent School District and authorizing the City Manager to execute all necessary documents. Good evening, Council members. My name is Matthew Yeager. I am the city's real estate manager. This item one tonight before you is for the approval of expenditure to purchase Armstrong Middle School. This is one of the three campuses that the city has the opportunity opportunity to purchase from the district after they've been declared surplus. The other middle school declared surplus. Carpenter Middle School is being retained by the school district. Armstrong Middle School. The campus is 17.85 acres. We've negotiated a price with the school district of $8.15 million. The zoning is SP seven, so single family residential. That's typical of the neighborhood in East Plano. The comprehensive plan lists it as neighborhoods in the future, so no dramatic changes are anticipated. It's situated south of Bob Woodruff and the future Los Rios parks tonight. The reason it wasn't originally with the other two elementary schools you approve the purchase for in May is due to a deed restriction. That deed restriction primarily fronts Valencia Drive. The deed restricted area is 2.66 acres on the southeast corner of the campus. It can be removed by the consent of 75% of members in a neighborhood to the east of the property. There are also potentially other means of absolving that deed restriction. It's been part of the discussions we've had with the district. The anticipated course of action is to pursue the removal of that deed restriction, but if it's unable to be removed, we plan to negotiate for what the school district can pass on to the city. And with that, I'm happy to answer any questions you may have. All right. Any questions for Matt? Do I have a motion? There we go, Mr. Mayor, I move to approve item of individual consideration, number one. Okay, Mr. Mayor, I second that. Okay. Any any questions? All right. I have a motion and a second to approve item number one. And the individual consideration, please vote. Motion passes 8 to 0. Going back to preliminary open meeting we'll move to. Item three. Discussion and direction regarding the arts plan I'm Michelle. Good evening I'm Michelle Hawkins I'm the downtown Plano manager and I'm going to introduce David Saunders. He's the cultural planning group who's the consultants that that led on this project. And we're here to answer any questions that you have. Okay. Mayor and council, this is really an opportunity for council to provide guidance and direction. You've received the plan and had an opportunity to review this. And it's a chance for you all to give us a tactical or strategic plan of action that you would like us to, to start prioritizing and moving forward with. And I know Councilman Levine has some comments as well. Thank you. I have collected a lot of the comments and suggestions from staff and the community, arts organizations and such, and have put together what I think are four key areas that we can provide direction to staff that will enable them to move this plan forward, because that's really what we need to do here today, is to give direction to staff to move this forward. One of the suggestions has been to create a dedicated arts department, but we're not there yet in terms of having the budget to do that. So it's been suggested that there be kind of an arts related ad hoc committee of staff that would come together for from various different departments, including Plano Stages, visit Plano, possibly the library, community outreach and the Cultural Arts Commission staff liaison. I would like to. Recommend that we move forward with that, but also that we include, whenever possible, representatives from the arts organization specifically Cap, so that they can be working in tandem with the staff on the beginning and implementation of this program to get early buy in and help accelerate the process. So my recommendation on this first element is to approve the formation of this cross departmental committee with community representation. The second is a very dire need for a consolidated arts calendar and communications process. Right now we have a program where some arts programs are listed here, some are listed there, and many of the arts organizations don't really have a good feel for how to get their programs listed and such. This is getting better, but I think it needs to get much better. And staff has recommended that they put together a comprehensive directory in an addition. An arts organization directory that would be able to give our residents a list of the various organizations in the community. A recess resource center for local groups that would give the groups information that they can use to improve their programs, adding marketing and promotional toolkits, a public art map and venue guide so residents would be able to find the various different art venues in our city and volunteer and engagement opportunities for residents, and do it all with multicultural accessibility and enhancements. I strongly again encourage that we give direction for them to move forward on this. I would love to see them follow a plan for getting folks to sign up for this. That would also utilize things like the model that Plano Moms uses today to really send out on a very frequent basis what's happening in the city that works for families. They really do a good job of making you aware of things that are going on, not just for a month, but what's going on specifically this weekend, what's going on for families, what's going on for the holidays. They really do a good job on that, and they are a good example. So I would like to recommend prioritizing the marketing and communications component to boost awareness and using various tools to boost awareness and participation. Thirdly, the arts funding needs to be overhauled. There are several suggestions that were outlined in a memo from Peter Brasher. The April 24th memo, suggesting that there would be a time period during which this would be phased in. There needs to be a lot of consideration done because both arts groups of large and small, as changes are made, it's going to have an impact on them. I would also again like to see the staff involve arts groups, both large and small, in the discussion and design of this grant program so that again, we can we can minimize the concerns that they might have later on when we bring something like this to the table. I'd also like to propose that because not every arts organization does fit the bill of putting heads in beds or or bringing in restaurant nights, which work along with the requirements of the hotel occupancy tax that the staff initiate. The formation of a friends of the Arts group, or a foundation sooner rather than later. This would be composed of citizens, stakeholders and corporate partners to develop new fundraising strategies. Now, not waiting until we further down the path. So my recommendation on this is to begin the grant program review with community arts group input and form the foundation to broaden financial support for the arts. And finally, there needs to be a review of venues. What we have found in looking at the various different requirements is that the Courtyard Theater, which has just over 300 seats, is in very high demand. But many of the people who book the courtyard could probably get away with a smaller venue. They might be able to do 100 or even 50 seats. But we also have a huge need right now for rehearsal space, which doesn't need much in the way of seats. So I'd like to recommend identifying smaller, flexible venues, potentially even on a temporary or adaptive reuse basis that could relieve the pressure on the existing facilities and allow for more performances to take place in Plano. This would free up the availability of the courtyard to support even more local arts activity, and part of that also, when we reconsider the funding criteria, I'd like to recommend designating the Eisemann center, which is on our border with Richardson as an eligible local venue, and I think this will help many groups qualify for grants and encourage them to remain Plano based. Because we don't have a facility that can fit those groups that need a thousand or more seats because of scheduling restrictions with the Robinson, and we really need to keep those groups, such as the Symphony, feeling like Plano is their home. So my recommendation is to form a separate committee, possibly volunteer centered, to assess current and potential venue options and explore short term solutions, while the broader implementation proceeds. And if I can quickly summarize that form a Cross-departmental implementation Committee prioritized development of a robust arts calendar and communications strategy, redesign the arts grant program, and conduct a new venue study. Yeah. All right. So yes. Thank you. So I have reviewed Councilman Levine's memo. It's four pages long, but I actually cheated and went all the way to the back where it says the summary. And there are four points in the summary. And I the way that he prioritized it, I would reverse it. I believe that getting some type of forum or a venue that is for Plano, I think that's really important. I don't believe in going to Richardson and using their performing arts center and make that our Plano based art art event center. I think we have enough venues here in Plano to make that, you know, available for a lot of our Plano cultural organizations. And I was talking to Deputy Mayor pro tem, and she even mentioned that there are some areas where it's it sits vacant until it's used. And we could actually utilize that. We don't have to create another. You know, place where we, you know, we could have performances or for events, cultural events. Plano Event Center is another place where we could actually make it larger, make it small for people. And I'd like to see that that be a priority in trying to make sure that our Plano cultural organizations stay in Plano, and then that our grant money is for people who are going to be participating in Plano. I think that's really important. And going back backwards. So I'm not going to go through the four that he's already gone through. But I think my priority definitely is let's keep the cultural events here and let's see how we can do it so that they can be here. And the grants should always be here. We're not interested in other organizations coming into Plano and trying to apply for grants. That's that's not something that I'm interested in. So in that respect, I'm just going to leave it at that. Thank you. As I mentioned earlier, in the first, previous previous presentation, I'm a big fan of the arts. I think city needs it. It needs to stay relevant and vibrant and arts helps with that. With that being said, we're stuck between that proverbial rock and hard place with regards to funding. So I think when we go into this, we're this is somewhat of a long term strategy. I slightly disagree with the mayor pro tem on the order here. I certainly think that we need to look at a cultural arts department. I think that is something that we need to stay and start at the beginning to where we can have a focus on which direction we're going to go without. With meeting the needs of the arts community that's both performing and visual arts, while at the same time helping with our festivals. I think that with with that directorship there, we're able to fill out the calendar. This is where the community, the collaborative arts program, can come in and say, we're going to have this week, we're going to have that week. We're going to have the third week in September, the Balloon festival, you know, the Chamberlain Ballet knows when they were going to have The Nutcracker, though I'd like to see them here in Plano. I don't think we have a facility that would be able to meet all the requirements. So that's why we go to the Iceman. And I don't think we're going to be able to build a facility to suit the Chamberlain Ballet for The Nutcracker, because you're going to have to keep that venue full to pay for itself. That's a whole different scale of activity that you need to make it profitable. So I think we take this in baby steps. I think we again, form the leadership team. We'll have to come up with a way to fund that. This is where I think one of the things we need to look at is corporate sponsorship. For any of the activities, whether it is any of the plays. I think that's something we're certainly going to have to start working on. You know, if you go through New York and you see a playbill at the back of the playbill, there's a whole lot of advertising. We still need to do that, I think, with all these activities. So we're going to have to take these steps incrementally small. But I think the first step is certainly get the leadership going and then fill out the calendar, and then let's see where we're going and then progressively move through that. Deputy mayor, thank you. Mayor. Mayor Pro tem, I don't remember saying that there was plenty of space. Maybe we're speaking about a specific scenario, but I do believe it's a priority to have more spaces for both performances and for rehearsal space. I do think there are some spaces available that maybe because they're not really under our purview or not being fully utilized, but that we should maybe look at in regards to space, though, I think something that I would like us to be very intentional about since our we did have a successful bond referendum and is when we are designing our new police headquarters and our new training facilities, that we're smart, and creating spaces that can be used both for what the primary intention is for training facilities, but also that they can be opened up to the community to use. And I think that's an opportunity where funding is already there for rehearsal space. And, you know, whatever it is we can do on great locations that are easy access to all the groups. So I want to make sure that that stays front of mind for everyone as we're moving forward with with designing those new facilities. I did appreciate the letter we received, and I apologize, Steve, I don't think you mentioned it. So if I'm repeating you, I apologize. But we did receive a letter from from our chair, who's an audience from the Cultural Arts Commission kind of prioritizing or giving their list of priorities. And one thing that really stuck out to me in here was. Say we additionally, we would find the plan more actionable in the final if the final version included best practices and benchmarks from other cities that have successfully launched similar initiatives, especially quick wins with the first year that had significant impact in areas such as marketing and funding. So I just I think that's something that to kind of keep the momentum going and get people excited that we do have some, some best practices, some things that we're shooting for and some things that we can see, some some quick results. So I think that's important and glad to have Council Member Levine on board. I know he's very passionate about the arts and will be a great liaison and advocate for the arts. And so thank you for bringing up these priorities, I do. Council member care. I just wanted to voice where it is that I'm agreeing upon, and I agree that we ought to look at the funding. And as long as it's a Plano based organization, if they need to go to the Heisman, I'm open to that, at least for the time being. I really want to echo what was said earlier about getting a quick win. Let's let's get those quick wins and get the community really excited about it and see some real movement along there. And I would really would like to see what other communities have done and to show those successes. So we can use that as a model. And I also want to say that I also am in agreement that we need to get cap in the arts community involved with the with the Cross-departmental implementation Committee. Thanks. Thanks, Mark. So, Mayor and Council, I just want to urge a little bit of caution in partly because, you know, I think we need to be careful recognizing the precedent that's being set with how we're using city resources to achieve some community goals, because there's more than just the arts community out there. There's nonprofits, faith based, other community groups that when we start allocating out staff and looking at resources, we need to be careful about the precedent we're setting that says we're going to use staff or resources in a specific way. So not saying that we can't do a lot of this, but I think what we need to do is, is possibly, maybe step back a little bit and ask what we can do to ensure that we're we're both being responsive, but also looking at this in a way that from a precedent perspective, we don't set a precedent that's hard for the organization to live up to moving forward. I would like to recommend that that the mayor and possibly the leadership of Deputy Mayor Pro Tem and Mayor pro tem appoint a subcommittee of council members to really work with staff on a couple of these to get started with. I understand the venue study, and I think that that's a little bit more time consuming, but some of these other aspects, I think we can dive off into those and begin doing some work talking about across departmental staff team. I'm happy to look at that, looking at at what we can do on calendar and communications. But some of the recommendations, like using utility bill inserts and things like that. Again, from a precedent perspective, Council, you need to be very careful about the approach to those because that opens you up to other groups making requests in a way that I think you would not want long term. So I'm happy to look at the Arts Grants program. We're happy to get started on this, but I think it would be a little bit easier if we were able to work with a smaller group, maybe to get started on this and report back to the council before anything is finalized. But we could get going on this here towards the end of the summer and actually start bringing back some actionable items for council to consider this fall, as well as the best practices and to do list. Is everybody okay with that initial plan? Council member downs I'm sorry. Mayor. There you go. So having served five years on the Cultural Arts Commission, I do applaud you for this letter and all the work that you have done on this, the cap group, that's the outside group. As I listen to everyone here at the dais talk about this plan, I'm going to give a shout out to City Manager Israelsson for putting out my thoughts on proceeding with caution on this. This is a critical part of a vibrant community. We know that and we know that something has to be done. But we do need to tread carefully and slowly. This is a strategic vision that could take multiple years to come into fruition. And while we do need a quick win on something like a calendar system, I do strongly support the notion of a subcommittee here on council to explore this more deeply and to come with some really tangible ideas that do not tax staff, resources, that do not set precedents for other things within the city. So thank you for that. Speaking my thoughts, city manager. Sure, mayor. Yes? May I speak when you're done with your deliberations, I you're welcome to speak right now. Great. So I just wanted to say, as the lead of the planning team, thank you for bringing me back for this conversation tonight. I am I on behalf of the team, we are thrilled to hear your taking implementation seriously and right up front and the areas that you've defined as starting points for implementation all make great sense to us. We would have recommended them as starting points. What I the reason I wanted to jump into the dialog is just to, you know, I reread the plan again. How many times have I read it? But I reread it on the airplane again today, and there was a kind of a contextual remark I wanted to share with you, and that is that this is the first cultural arts master plan that the city has done. You're not alone in that. We just finished a plan for the city of San Diego, which has had an arts commission for 30 years and just got around to doing their first cultural arts master plan this past year. But one of the things that the opportunities in a cultural plan is to consult with the community. What are the citizens? What are the residents of Plano? Want the cultural life of the community to become? Where is it falling short? Where could it be improved? And you ask us to do that? And we heard those messages loud and clear. They're represent well represented through marketing study, community opinion, economic research and so forth. So here's what I wanted to emphasize for you. Like many other places, the political conversation around the arts has been about the needs of the nonprofit arts community, and that is an essential part of the dialog. But part of what we learned about Plano is that you have a $400 million creative industry within your borders. You have 23,000 full time jobs in the creative sector. Your creative community that this cultural arts master plan is about is certainly about the nonprofit arts community that receives grants, uses your facilities. But it is also about a big group of artists and makers and creatives who live and work here and would like to be better recognized and enabled. It's also about the creative businesses in your community who up till now, really have not been a part and explicit part of economic development. So I wanted to just remind you that this creative community the plan is about is it's bigger than what we're talking about this evening. That said, I still stand behind our opinion that the starting points that Mr. LaVine outlined and you've been discussing make great sense. But I urge you to continue to open out your point of view as you consider what actions the city can take. And many of them are no cost items. So thank you. I appreciate the opportunity to speak with you about this tonight. Thank you. Thank you very much. Any other comments? Well, go ahead. You reminded me, David, of bringing up just getting the involvement of other people. That's one thing that I don't think we really brought. It was within each department in the city kind of that giving them the direction to come up with some creative. I mean, I know, I know, Michelle in downtown had an arts contest recently and then I know, I don't know if they did it this year or last year. Parks and rec had a contest around the facilities and so within each department looking for opportunities to kind of challenge each department, maybe to do something a little bit innovative that that highlights the arts. I don't know if that's something that was specifically brought up, but I saw that in Minnesota or somewhere else was doing that. So thank you for bringing up. Just making sure we're including all of those people. So I will I will get with the mayor pro tem and the deputy Mayor pro tem. We'll put a subcommittee together and we will make sure we include all the response opportunities that we have right here in Plano, not not just within the city, but all of our artists and creative partners that may not have had an opportunity to connect with us in a way that would really benefit not only the arts groups, but but all of Plano. So we will we will put that together and see if we can especially work on the Cross-departmental implementation. Great. Thank you, thank you. Could you just you are so ready. Man. You did. Wow I just trying to get to my paper. Okay. With there being no further business we are adjourned. Information in real time. So every year whenever we have to go back to inspect or you're not researching the same information, so it cut down on time and it increased efficiency. The risk assessment calculator allowed us to methodically reduce the number of inspections being performed, resulting in a 58% reduction in inspection time, also leading to reduced emissions and a benefit cost savings of $32,000 per