good evening I'd like to welcome everyone to tonight's meeting of the ISD 191 Burnsville Egon Savage school board meeting the date is September 26 2019 and the time is 6:30 we'll start with the Pledge of Allegiance director Schatz would you please thank you we will start by approving tonight's agenda I will take a motion to approve the agenda moved by director shot second second second it by director courier are there any questions or discussion hearing none all those in favor of approving the agenda please signify by saying aye aye opposed nay and the motion carries in our information section tonight I'd like to invite Jason sellers a b/e coordinator we're going to receive a report on summer programs welcome and guests good evening good evening everybody we're really excited to be here Cortney flowback Jackson and myself worked in a brand new program for district 191 that involved eighth graders transitioning to ninth grade we had a lot of help on this there's some stories involved in terms of how we got to where we're at but we'll go directly to the PowerPoint presentation so summer stem success Academy the vision behind it was that we have a lot of students who end up in eleventh or twelfth grade over at Bozz where I was last year that were short ninth grade credits it's a tough year it's a transition from middle school to high school navigating all the different facets that come with that in Cortney and I in a previous district had worked on a summer program for eighth graders transitioning the ninth grade we took that model brought it here cooperated with other departments to bring what you see here the vision behind this is that we want to create incoming ninth grade students give them the academic and social/emotional support that they need to be successful once they get to the high school this is before they ever walk in the door and take a class at the high school the philosophy you can see they're important to us was working with Kathy Funston to ensure pathway alignment second we want to of course emphasize the college and career readiness third ALC programs according to the state of Minnesota really focus on hands on experience you're learning that was important to us we wanted to make sure that students could earn credits that was very important and then we also want to provide a little smaller to student staff ratio so that students would be supported and be successful and then we wanted to simulate high school scheduling now middle school does have a similar schedule to the high school but we wanted to simulate that as well in the second slide you'll you will be able to see the demographics and the breakdown of the students that attended the program and I'll let you take a look at that our goal was to provide this opportunity to as many students as possible in the system we worked with all three middle schools the leadership teams the clerical staff as well as communications to make sure that as many people could hear about this program as possible dates the program one month approximately 16 days Monday through Thursday and you can see the hours there the classes were 70 minutes each and there were three classes three required courses STEM engineering a ninth grade success class modeled after success 191 as well as a service learning project in terms of the structure it was free to all students this is an under 15 ALC program so the students generate the revenue if they are in the credits that means it's a sustainable program so we can offer this it single summer as long as we get students that will register for it additionally Kathy Funston has been great and working with Bosch and we look forward to partnering with them this upcoming school year both during the year and next summer to provide additional enrichment opportunities for students including field trips to local businesses bringing in guest speakers so they can learn on the ground at the business but also in a high school setting around what jobs are out there in the career fields that they're interested in transportation was free to all students we of course observed district Transportation guidelines and boundaries and breakfast and lunch is provided by food nutritional services three classes are listed here the teachers in the classes five of them were teachers from 191 one had worked for us before in summer programming and we recruited her for this because she has a science and stem background each of those courses had different learning targets lined with standards that we worked with the sisa department and in particular to folks at the high school to make sure that we were aligned to the new ela courses and pathway requirements that they were developing for the high school alright so I'm just going to talk a little bit more about the program structure and so we did follow the MDE guidelines as it relates to the attendance and proficiency portion so eighty percent of the time for the attendance requirement needed to be met so that was about 12 days of the 16 that students needed to be there for the requirement for the grading we did focus make sure that it was focused on their active engagement so the hands-on learning really trying to model what they're going to experience in the high school so making sure that it wasn't just a body present that focusing on being an active participant work productivity really working with the teachers and the students to help them understand what productivity looks like at the high school level so that was not just completion but completing to the best of their ability and then obviously working to the content standards the last portion because we did have the two credits that they were able to earn in two different areas one was in the English language with stem the other piece was with you service-learning and so that was a two phase project with you service-learning so in the summer students were able to get 0.5 of a credit with their development of their project and that could either be a project that they created or a plan to drop into programming where they would complete another 40 hours by the end of the first quarter as you can see with the enrollment data we had 117 students originally registered we did originally try to cap it at a hundred just because we didn't know how many students we'd be getting for summer school at the high school level to begin with and so that's what we wanted to do also again to make sure that we were making sure that class sizes were the 15 to - one for the teachers to really make sure that we were meeting those needs of the students we did make sure that we called home on a lot of these there were some students that their parents had signed them up and they just weren't as interested in so you'll see that we did have 101 students that ended up showing up at least one day really excited to see our D average daily attendance because you know come July for students to be in summer school that's huge and so our date average attendance was great and also that our lowest attendance was on a day that we had our youth service project but a majority of those students that were already going to not be there that day so really exciting data there as we look at the CLP would you like to explain that sure every student by statute in an ALC program is required to have a continual learning plan that continual learning plan outlines the progress the student makes both in terms of an Academical and a social-emotional goal we're required to track both in the k4 program or the five-seven program there could be a math any reading and writing goal along with the social-emotional goal in this program we tracked all three from each of the classes on their continual learning plans so if md asked what did they do what did they learn what was the progress they made we could give them that specific data and again one of the things that I'm really proud of is seeing on all three of the CLP dynamics that there was growth for all of them considering that we did open up this program to all eighth grade students we didn't target a specific group this was huge and so I think our largest amount of growth was in our stem area again kind of focusing on that hands-on learning that was a key piece to this students really enjoyed the the manipulation of materials and then the social-emotional goal we really wanted to make sure that when we are focusing on the strategies and success that we were focusing on the things that we're going to help students come into this ninth grade year and feel the most confident coming in so not just understanding the landscape of the program but those different prioritization pieces and as well and if you look at the results in terms of the credit earning we had a large percentage of our students that were able to get the youth service credit and again that is just the first portion of the the credit that they would get will I'm assuming we'll see a lot more I've already seen some of the data from some of the volunteer work students have been doing thus far and our freshmen are doing a lot better than some of our older kids right now so that's great and so they are doing a great job with that and then also with our stem credit you can see the results there so students worked very hard and just anecdotally seeing students this summer and then seeing them in the classroom now you can definitely tell the difference of students that participated in our program in terms of program sustainability I touched on this before so I'll be brief obviously program costs the largest one is transportation certainly followed by staffing we did have materials and supplies field trip curriculum development courtney wrote two of the classes in terms of the curriculum in collaboration with the CSUN department and orion Patri who is the stem CTE teacher role the STEM course and we got that approved as well and so that happen there was a lot of work that happened throughout the course of the year and then the students showed up and so my job the way we tag-team this my job was to make sure that everything was ready to go for the summer Courtney's job was to make sure everything on the ground went great and that is the most important part of the job because building the relationships with the kids and the staff to make sure that they can actually earn those credits was key and the results were really pleased with you know we originally had talked to Tom in the fall our boss from community ed and said you know we're seeing that there's a need here we're seeing that students you know get to the high school and ninth grades a difficult year and he looked at us and he said well what are you gonna do about it so we created a series of meetings with different folks that we knew had had to provide us feedback and input to make sure that we could get to go ahead on all facets of this program so we want to thank Tom certainly Jenna mitchler and Kathy Funston were part of it Kathy was instrumental in this a year ago before I came to you at the end of the summer and presented the information about WIC summer program Kathy had mentioned she's been trying to get a STEM program off the ground of the high school a week-long program that would be nothing but stem but for four hours a day for a week and the problem was transportation transportation is exceedingly expensive and we want to make sure that all students have that opportunity and I said why I can't do anything about it now but over this next year maybe we can figure something out and from that initial conversation and then working with collaborative we have other departments we were able to develop this program so that was essentially kind of the genesis lucky to have Courtney that joined our district last year from where we work together because she also has experience in programming like this really want to say thank you to Julie Corona butter her Food Services Department Food Matters the kids get hungry they get off the bus they're tired but they'll still eat and if they're there for four and a half five hours believe me especially in the summer it does matter Allyson Malaya and Danielle Christie were vital we met with them they took the time out of their day to meet with us and make sure that we were hitting the right standards based upon the feedback that sisa gave us Glenn and his department you they're trying to clean the high school and we're there in the space so they were really great and then jomeyer Katie Salmonella and Sarah Noble at the high school two of those were our my admin interns last summer for their principal last year they did a phenomenal job supporting Courtney and human resources to get people hired to make this happen all and get them paid is a little bit of a feat in summer so I want to thank their department they were incredibly flexible with us we've already begun initial discussions about how we can make the program better we think we're really excited about the data we this has never happened in this district and all of a sudden we got a bunch of kids that have credits walk in the door so that is a win but there's some things I think that we can we can do better and we've talked about an adding a fourth course and partnering with catalyst music in the garage to do some career pathways around multimedia jack and Cortney and I have had initial conversations about that we the feedback when we surveyed the teachers was maybe the classes could be a little bit short of a stem class is good that it's a little bit longer because they have some critical thinking problem-solving pieces that they need to accomplish and that takes a little bit longer but maybe the other ones can be a little shorter and so if we add that forth course we can shorten and we're ly working with Cathy this year to add those business partnerships on Friday so if the classes are Monday through Thursday then what's the enrichment experience that can happen on Fridays and what is that going to look like we didn't want to have a waitlist we would like to take every single student but there are realities and we have to start a program we have to staff it a certain way and it was unfortunate that we had to turn some folks away we're gonna try to make it such that we don't have to have a waiting list this next summer no guarantees but we'll do our best and then we're developing a Student Survey Courtney's going to be working with some of the students that were in the program this last summer to get their feedback on how we can change and improve the program for next summer what their thoughts are because ultimately they're the ones that are there and their feedback is really important and then in terms of students planning for next summer we'd like to bring some of those students potentially back to be a part in some way shape or form important really leading the vision around that great any questions thank you very much I'll open it for up to questions and comments director Chester my son was one of the first students in this program and so he had a hard time transitioning from elementary to middle school and I believe that this some stems ik summer STEM program helped him ease his transition into high school which was a it's a big transition and so he's doing pretty well because of the ability to be in this program over the summer and because he is in special ed and has some special challenges it was so nice Thank You Courtney because I don't know if he would have lasted through the whole summer if it wasn't for your extra support of him and in looking at some of things to implement for 2020 and thinking of our special ed kiddos if there's any way to add in the special ed support that usually doesn't come in the summertime I would encourage that okay any other comments or questions director shots thank you for this report it's really exciting to see such great success this first year I had a couple of questions first would be you mentioned following up with the students and getting their feedback as far as what the programming was from this last year have you made any plans to follow up with the students at the end of their ninth grade year at some point during it to see see if that what what they learned during the summer program was actually helpful during their question one of the pieces that we really wanted to make sure that we did is we are going to do a follow up after at the first semester trying to kind of compare the success 191 class as well to try and see the differences or the similarities between the growth there and how students are feeling in terms of their comfort level the admin team has also wanted to look at that as we look at what we're going to do for our incoming ninth grade students in the future with maybe them coming in the day earlier and so forth so really guiding that I'm excited to sit with the students and have them be a part of our planning process I we do know that field trips was a huge piece that they really wanted to be able to do a little bit more as you can see with the growth within our STEM program that hands-on learning and the feedback that we got even with the one experience with Feed My Starving Children so I think that they will be able to add a lot more to that so we will be doing something at the end of semester one at the end of the year and we will be building in meetings to help them or have them help us plan great thank you I have one more and so my other question would be if you eluded to a partnership with Bosch could you speak to that a little bit more about I'm not clear about what you sure and you know Cathy Funston can probably talking more about this than I can we received the boss grant and that was Cathy's work and then so throughout the course of this year really sitting down and talking about okay so on Fridays to provide enrichment opportunities that are authentic in nature either at a business site or bringing folks in from businesses and local community partnerships to work with the students what is that going to look like how can that look what are the opportunities where the kids saying that they want to do and so using some of that money to provide those enrichment pieces that maybe we don't have the funds to provide in just a typical program the Monday through Thursday program and so it's yet to be determined but but Bosch provided some some significant funding for the program for that reason so so that moving okay and was there grant funding grant monies or anything how is this I guess how was the summer funded sure it was funded as an under 15 ALC program so the revenue that was generated was based upon credits that student earned students earn you have the option and an ALC under 15 program to either do a seat based model or to do a credit based model in a seat based model you guarantee that you actually get funds reimbursed from the state of Minnesota based upon the amount of our students 10 but that has a very low cap so you're only gonna earn let's say this much if you do a credit based model because in a credit there let's say 80 hours versus there only let's say 40 hours of their attendance you have the opportunity to earn more so one of the things that I'm very careful to do is to run the numbers as a sea-based program and run the numbers as a credit based program at the end of it to see which one benefits us financially and covers the program cost and we didn't know I mean that real truth is Courtney and I had no idea how this was gonna go we put it together and said what we're gonna see we knew that the classes were solid we neither the teachers were great we knew that we could get the transportation the food but we didn't know how many were gonna show up and once they did show up we didn't know if they were gonna run their credit so that's why we put two teachers per classroom to make that ratio 15 to one because part of that is that a relationship that you have with a teacher that motivates you to finish that helps you and supports you when you need it in that moment and I think that was a really important part that allowed students to be pretty successful and earned those credits such that we we definitely generated more revenue than we had cost and and next summer with some of the Bosch funds looking forward to planning out some of those Friday's those for Friday so it's a full week that way parents and students can say I'm here Monday through Friday the full week excellent great thank you yeah okay thank you any other questions or comments projector Miller well thank you for this presentation tonight this is I really thought this was good I love the fact that we're serving a need for the students but I love here too is the storyline that we had a identified issue concerned and we took an in-house existing organic program and grew it to fit the mold and and fit the issue and that's fantastic and I love the fact that that you were able to make it sustainable and especially in the time period we're in right now that it's great stuff and you know I would encourage anybody you and anybody else listening that keep that philosophy stuff in mind you know this board for all the struggles we have on guarantee you will cover you if you try something like this and make take a stumble that's because this is the kind of thinking we need it the creativity here a couple of clarification questions first of all how does a student get connected to this I kind of missed that do they self-identify or is the do teachers you know call them out and suggest maybe this is something maybe an arson or would benefit from sure there are several layers to student recruitment the first is we met with the communications department and we sort of laid out a communications plan as part of that plan of course we posted the website we did we used phone messengers home to parents of middle school students who were in eighth grade going to ninth grade secondly the communications department worked with the print I worked with Courtney Courtney recorded a message and that was the second layer sent home messages saying I'm the site lead for this program here's what it is if you have questions please contact me I'm at the high school you can show up I'll be here we also sent the registration forms we sent the registration forms to the three middle schools we contacted the clerical staff in the office the cultural essence I met with the culture liaisons in their meeting answered every question they had about it we of course translated all the forms into the different languages that were possible Spanish Somali and then the last layer was really on the ground we byc was really a feeder for this so you know last summer not this most recent one but a year ago from this last summer we byc summer program and that was incoming knows fifth graders going into sixth grade six and a seven something eight and 8th in the ninth because that's what the need was and it was then realizing that those eighth graders going to 9th grade they they enjoyed summer they learned and certainly they were engaged in some of the things that we were doing but it was really square peg round hole they needed something different and they need an experience at the high school with high school teachers getting high school credit so that they're not just coming to summer school and then well then what right and so really community with the students that were in byc at the middle schools and saying hey you can do this and so our byc site leads tabling at lunches contacting parents texting them because they have their relationships with the parents saying this is what we're doing your kid could really use this it's gonna be great it'll be fun it's not going to be sitting there and getting drill and kill please register them and even with all that you know after the deadline we had some folks call us and say can we still get in like sorry know where we're falling if somebody leaves we'll try to get him in but it was a very conscious effort to make sure that we opened it for all students specifically because it was credit-bearing we wanted to make sure that we made it possible for everyone so a lot of the pieces that Jason's talking about we wanted to make sure that we supported getting that information to all of the students so I was really making sure that we had a wide net but that we got as many students from any place I wanted to do it you alluded to this now a couple of times I did have some concern where I saw that we had a wait list sounds like if that's a concern of yours and you're addressing it you know I would prefer to see you next time we see report about this we didn't have a wait list so good good last thing I want to ask about is correct me if I'm wrong these perimeters going to 9th grade surrender their device and get a new one at ninth grade correct so is that it something we can maybe move fix or remove kind of imagine and be helpful if they had their device in this in your program and will tell you this that's where the technology department really came in and Rachel Gorton and some of the folks there's Cheryl wall Zac we knew that that was going to happen we had we had I had some meetings set up with them and the first thing we said when it came to this particular suit because there were two other summer programs that are helping us with two was okay so they're gonna give them up how is this gonna work can we have a bank of Chromebooks at the high school or their Chromebook cards can we use them can they just be there because one of the things we didn't want to do is necessarily give it to him early because things happen in summer right and we wanted to make sure they were there so I forgot my Chromebook at home right and we so we had the banks of Chromebooks there and Courtney really worked on the ground with Cheryl there to make sure that that could happen so it worked I don't know you I thought it worked pretty well it did that's great excellent I can't you know repeat more I love this entrepreneurial thinking it's fantastic I encourage more people to do this take more risks like this this is awesome okay thank you any other comments director career just clarification on the credits that they earned I mean how many are okay so students were able to earn up to two credits so during the summer itself they were able to get one-and-a-half credits one credit full credit being for the stem with writing which focused on the writing component so that's an English language elective credit then there was the Youth Service so they only had 0.5 of the youth service credit in the summer because they had completed 40 hours at that point then they have through the first quarter to complete the other 40 it's for a total of two thank you okay thank you any others I had a couple I concur with director Miller on the innovation this is really great it's serving a very real need and I like the fact that you're looking forward to next summer and connecting with our business community I can hear our business education Network written all over this and in conversations with our community know that our businesses are hungry to partner with us as much as we are with them to give the kids as much opportunity to think about their futures as we can so this is just a really great little nutshell of opportunity for them I also appreciate the fact that by allowing them to give them by giving them the opportunity to earn these credits before they even enter high school you know we all know that we have a misstep here and there and sometimes the transition can be tough and to give that kind of cushion to our students so that you know they know they're still on solid ground if they do happen to have a hiccup I think that's just just a real gift so thank you both thank you Tom and everyone else who supported this program it clearly went beyond you too and it's a really really great program thank you next committee reports and we will start with a report from our policy review committee with chair courier geralt and fellow board members superintendent our meeting was held September 10th at tonight's meeting under the consent agenda we will be one approving the second reading of the changes to policy 419 tobacco free environment possession and use of tobacco tobacco related devices and electronic delivery devices policy 503 student attendance and policy 906 community notification of sex offenders number two we will be approving no changes to policies 522 student sex non-discrimination policy 101 legal status of the school district and 101.1 name of the school district policy 103 complaints students employees parents other persons and policy 104 school district mission statement and number three will be approving non-substantive changes to policy 102 equal educational opportunity and our next meeting will be October 8th that concludes the policy review committee report thank you very much turning next to our negotiations committee with chairs HUDs the committee met informally several weeks ago with Abby EA to establish communications and meeting norms and then met for the first session last night the district submitted a full proposal in the newly agreed-upon format ba submitted a partial proposal after which time the session ended and that completes the report thank you very much legislative committee with chair Miller yes the legislative committee met on Tuesday December 7 Heath in attendance was director Hume and Holger and myself and superintendent and we welcomed representative Mason and we had an excellent conversation I have purposely kept these two a sort of non agenda filled discussion time and it was a it was served at purpose very well as it has in the past we had a opportunity to get to know each other a bit I think as typical the elected official peers have their eyes open quite a lot to some things they weren't quite aware what was going on serves a great opportunity to help them with some dialogues they're having with their constituents and we also had some talk about what's going on in their side of the world and what would be important to us in the future so great thank you next is the student performance and achievement committee we are having a workshop tonight on college and career readiness as a committee of the whole next looking at board appointments are there any other reports relating to board appointments or and/or school assignments director courier yes the association of metropolitan school districts a MSD September meeting was held on September 6th there were two presentations one by Paula Forbes promoting a student conference to be held on October 21st at the Minneapolis Convention Center as an extension of work of reimagined Minnesota and if you recall Burnsville hosted one of its input gatherings principal Halki is working on having BHS represented at the conference and the second presentation was by dr. bill Morris of Morris Leatherman covering the metro and state area Morris and Leatherman provides statistical data helpful to school district decision making they've helped us in the past I also have a report of intermediate district 917 the 917 board meeting was held on September 3rd besides regular meeting matters three policies were reviewed and approved policy 410 Family Medical Leave Act policy 616 school district system accountability and policy 806 crisis management policy they're converting their policies which were sort of a mixture of what we have am a mixture and now they're going to to the MAS a system then they board approve 2.5 lead teacher positions to the Dakota County area learning school South they're going to be in a shared position so that concludes the 917 reports and then I have a Hall of Fame Committee reports the Hall of Fame come ceremony was held Friday September 13th five new members were inducted into the Hall of Fame Bruce Anderson retired staff Brady Bedard class of 94 Jon Brzezinski class of 1980 Terry Brown class of 1971 Rick Nelson class of 1978 what a celebration first there were orders prepared by our own culinary students second was the honoring of their notable of the winners notable work and presentation of their plaques and last they were honored on the football field at halftime we had our summary meeting this past Monday Tom Melcher our current chairs leaving our committee we are encouraging people to be thinking about BHS graduates that could be nominated to the Hall of Fame and I I have to say this I'm always amazed by the extraordinary graduates we have our high school I'm just overwhelmed the webpage will soon be at open after the first of the year for those nominations that concludes my report thank you very much and I'll make an exception in your to heat were you aware of the student conference have you heard of that yet probably not so just make a make a mental note if you or any of your classmates attend that would be a really great thing for us I think we all would be interested to hear how that goes for our students Thanks yes this is for the foundation 191 on Tuesday September 10th I attended the monthly meeting a couple of updates last week they hired I think it the last update I announced that they had that the add part-time admin had left they've hired her replacement and she'll start next month or not next Monday October 7th it's Jennifer Kaiser previously Jennifer Gibbs who I believe was with them before it sounded like before my time but they sound like she was a known quantity to them so they're very excited that she's gonna be there once again the annual gala is planned for Thursday February 13th a couple of new scholarship funds are being set up for 2020 so they're very excited about that and they seem to be very organized and energized as they move forward with their work for the coming year I'm donor letters for the spring 2020 scholarships should be going out very soon so they are they feel like they're right on scout drove where they need to be so that concludes my report awesome thank you any other reports I had just kind of a brief school assignment report I visited both of my school's Metcalf Middle School in Harriet Bishop last week no earlier this week actually it's been a full week and just you know glad to report back that they've had a really great start to their school year we talked about goals and you know of course on student achievement and the principals and their staff are really energized and ready to go so that was a was a really great to visit the schools and see the see the students in their classrooms next consent agenda although board action is required is generally unnecessary to hold discussion on these items in the event a board member wishes to discuss an item that item will be moved for separate consideration are there any items that board members would like to separate hearing none I'll take a motion to approve the consent agenda so moved moved by director Chester second seconded by director Hume all those in favor please signify by saying aye aye opposed nay and the motion carries new business we are first being asked to approve the revised long-term facilities maintenance program budget for FY 2021 and we will have Lisa Ryder executive director of business services at the podium welcome Lisa and take your time getting settled good evening it's not typical that we bring to you a revised LT FM schedule LT FM is our long-term facility maintenance but in May when you last saw the plan we have since learned more information that we really do need to take care of renovation to our turf field at gate stadium the reason is as we an annual basis have been assessing it the fact is its 11 years in and the rubber is not settling as it needs to to ensure the safety of our players so coming into the next year that cost is estimated to be around $700,000 and so in looking at the levy information as all of the numbers come together on the forty page document it was clear that this year is unique in that we have a number of adjustments negative adjustments that means it's lowering our levy amount and so there's a little bit of room there for us to be able to put this project in there on top of that which you had already approved and still keep it level for our tax payers so there's not any big ups or downs so it's our recommendation that we review and revise our LT FM plan to add in that project and knowing that it's not going to change things so what I have done is updated all the materials that you needed to do for the application process and I have sent it and communicated with MDE staff already to determine exactly what the impact is to our current levy as it looks and so they have actually this afternoon I was printing the report for tonight's approval and I went back to my email and there was one saying it just was updated so I pulled it again to find that they had inserted the information so we could actually see the numbers so we have inserted the latest report as of today which indicates that inclusion assuming your approval so it as you can see will still leave us with a decrease in our overall levy of almost four percent so it is not greatly impacting our taxpayers and it will help us to kind of level things a little bit and take care of our project that we need to take care of so the materials that you have before you in the board packet include all the application materials that we need to submit along with there's an assurance that the superintendent signs and so I send that in tomorrow authorizing this and they'll keep it as is if it isn't a proof that I'll notify them and they'll pull it back out so whichever way it's decided then that would be included with your approval in the levy and like I say now at least you can see the numbers and we'll have that as a separate agenda item later for approval of the levy but right now I'm asking for you to if I might read the recommendation please that the Board of Education adopts the resolution approving the revised long-term facilities maintenance program budget for FY 2021 and it is a resolution at this time which allows me then to be able to have the minutes go immediately up to the board as a resolution and they'll be able to accept that thank you I will take a motion to approve the recommendation moved by director Schatz second seconded by director how eager are there questions or discussion director Miller I'm trying to understand this so how is it that we have a $700,000 capital program that sort of just now appeared understanding this it's on the plan it was just that it was anticipated that the field would not need to be replaced for another four years okay so if you looked at the main materials you'd see it out there in the list it was just in a future year so we have an alternative that we could do the project move that project into 2021 and move everything else out that was the important part that was missing that were shifting programs around right is that my understanding right well because our levy has so many negative adjustments due to the enrollment decline from two years ago as well as at the estimate from two years ago being higher than what it truly is now those negative adjustments offset the cost of this particular project so we're actually asking for you to approve in in addition to the previously approved projects of an additional seven hundred thousand which would then allow the project to get completed and also kind of bring that levy level does this make sense okay any other questions or comments director Hume I'm I think I need another sorry to be it's okay explanation about the funding piece I'm I'm completely lost about how we're paying for this right now okay I need 101 so the long term facility maintenance revenue is a levy for us and so our tax payers are the ones to cover the cost of those dollar amounts we are a district that previously had out facility funds that we could either sell bonds or we could just levy our tax payers for in the last few years now that's made available to everyone in the state and it's called LT FM as part of this process it requires them that we have kind of a plan a ten-year plan and our goal is to kind of keep that amount that we spend on an annual basis level and it's around 1.5 mil when it comes to our projects that are long-term facility maintenance projects and another 500,000 that is health and safety oriented okay total two million dollars with a level plan like that and with everything else being equal your levy then would kind of stay pretty even from year to year however this year we're experiencing in part of the levy process which I can go into a little further in the next agenda topic if need be but it it has adjustments for previous year estimates and so sometimes those adjustments come in and they we've been pretty stable on those adjustments but this year those adjustments are significantly higher than they have been in the past and to the negative amount which lowers the levy okay so we have the possibility that if you didn't approve this change in the LT FM program the levy will go down about I gotta remember their number it was I think it was almost 6% versus what it will go down now is almost 4% and that decrease will then result in the next year being quite a bit of an increase because those negative adjustments aren't going to be there then so my goal when I looked at the levy total was to find a way to level this a little bit or for our taxpayers so they're not seeing the ups and downs from year to year but rather are very stable don't note your the election on November 5th will change it but we're communicating about that on a separate matter so this is not inclusive of anything about the levy vote this is just the LT FM and trying to keep this as stable as possible so if I'm understanding doing it now long term would seem to cause less of a tax impact on most people whereas opposed to if we wait a year or two it's gonna have a more dramatic impact on what they pay in their taxes yes overall they are still paying more right we're keeping it level so people aren't feeling as though they got a big sticker shock yes thank you mm-hmm any other questions all right basically safety for our students and predictability for our taxpayers that's what we're talking about yes thank awesome all right so all those in favor of approving this recommendation please signify by saying aye aye opposed nay and the motion carries thank you Lisa and we are staying with you being asked to approve the Ice Arena lease with the city of Burnsville for the 2019 2020 school year thank you this item is a very common item to be on the agenda this time of year for us on an annual basis we do work with the Burnsville a center for a rental agreement this is pretty much driven by our athletic director and the city of Burnsville manager at the Ice Arena with regard to the schedule and then there is an agreement that is typical from year to year it doesn't change very much this year there is a slight change in the dollar amount per hour of $5 increase as I understand it the dollar amount that is charged for the users of the Ice Arena during the season is the same for everyone and so we'll find that that's the case the terms of the agreement there I compared this to the previous year's agreement and there are no no changes other than that dollar amount so as is typical the agreement has stayed the same this is an ongoing one this agreement basically lays out the scheduled as anticipated for all of our varsity and JV games and practices at the arena we are billed though on what is actually used so this is an estimate at this point in time with an idea of how much that contract may be that takes heed you might think okay so with that the agenda today or the recommendation is that the Board of Education approves the Burnsville ace Center rental agreement for the 2019 2020 school year in the estimated amount of ninety eight thousand two hundred five dollars forty cents for a total of four hundred twenty six point nine eight hours of ice time thank you I will take a motion to approve moved by director Miller second second seconded by director courier questions or comments director Miller so just a bit of an annual event and you did preclude my question came well-prepared just to clarify the amount of the hourly bill rate that we're being charged by the city is to your knowledge the same rate as if I went over there and rented an hour of ice myself out of my way I'd notice it went up I hadn't heard that had gone up five dollars but that your knowledge that's that was raised also for the street value yes and just to clarify for record we also are paying a cleanup fee after the games and we are not receiving any event revenue from concessions and we receive half a gate yes it's in the continent unless something is differing the contract when I read it earlier the second thing I have for you is a question that you're not gonna show you're not gonna be prepared to answer so I apologize I didn't think of it till coming into the meeting they recently added a third party video streaming service that is subscription-based video streaming service that covers both sheets ice over there and I would be interested in knowing and so again just come back with this or some other time our high school games going to be provided as part of the subscription service and I don't even know if that is allowed and the governing bodies that cover high school of sports but they are they and then if they are is that revenue strictly going right back to the city and none of that's coming to us I'll follow up thank you appreciate it that's great thank you any other questions or comments I just had one question so we know that there are other school districts within the boundaries of Burnsville what kind of usage do we compete with them into it for in terms of the use of the the ice rink what I know is that the ad works with the manager to determine the schedule that we have and what we need for ice time as far as how much of that time that is requested and doesn't land in our schedule I'd have to check and verify on that piece or the number of various different competitors there might be for that same time I'm not really certain I can follow up and inquire but essentially the ad is able to work with the city and get the the schedule that we need for our students yes okay great thank you all right with that all those in favor of approving the recommendation please signify by saying aye opposed nay and the motion carries staying again with Lisa we're being asked to approve the restatement of the Burnsville ISD one nine one 403 B plan this is an item that we have not ever brought to you before as our original 403 B plan which is our it's similar to a 401 K in the corporate environment so all of our employees have the option of participating in our 403 B plan which allows for them to put money aside for retirement and in many of our contracts there is a match that is identified as well for various employment as of our employees our we have a third-party administrator who manages all of this information as part of the process they notified us that there is a change and an opportunity for us to kind of take advantage of an IRS forgiveness for any errors or mistakes that we might have in our current plan that we've been under since 2008 okay and so if we go through the process of restating our plan we will then you know basically access that umbrella of safety with the IRS and if we use the IRS form to do so then we're more likely than not not to have any issues so their recommendation was for all of their clients to work through the process of following through that Restatement of the plan and to utilize the IRS form which we have gone I have gone to a workshop in which they did this with a number of their clients and we just walked through it knowing your own existing plan and kind of mirroring it but putting it into the IRS form as we went through that process we did have some dialogue around one particular option which is the special catch up for after 15 years of service and that one has risen has brought a lot of questions to it from the I guess I want to say the fact that so many administrators struggle with being able to really track the level of detail that it requires to do it accurately it's not hard to know whether or not someone's been employed 15 years or if they've worked 15 years with a 403 B plan but it's hard for us to know if an employee has been with us maybe five years 10 years somewhere else what was their their dollar amounts there versus here and so it just gets kind of tricky for administrators to be able to monitor this and actually do it well so they have recommended that we actually remove that from our plan we discussed it internally and we're aware of maybe one or two in the last 10 years that may have asked about it and then asked us to kind of research this for them so therefore we you don't feel it's a large impact to our employee - to remove it from our plan as an offering and that is the one change that we are suggesting we make in our Restatement process tonight we have two prior to March 31st we have to have a plan that has been established a restated plan and submit that by the 31st of March in order to obtain that forgiveness from the IRS and so it's before you tonight for your approval you'll find attached our two documents one which is the actual plan Restatement and then secondly is in appendix which basically just discusses who is responsible for preparing information whether it's us whether it's our administrator whether it's the employee and and then it also does list all of the vendors as well that we used to have as well as who we now work with with that the recommendation is that the Board of Education approves the Restatement of the Burnsville ISD 191 403 B plan effective January 1 2020 thank you I'll take a motion so moved moved by director courier second seconded by director Hume questions or comments director Miller and this might be for you or Stacy who IC joined us in the room is this part of do we need to engage with the recipients at all on this of this program in order to make this change is it part of the total compensation package in any way no okay I'm seeing a no shaking so it's yeah it changes absolutely nothing about the accounts that are employees or former employees hold okay or that that we contribute to on their behalf or that they contribute to through their payroll so all it does is restate our districts plan and with the exception of this one item that we're no longer going to offer everything remains the same well that's the nature of my question though by not offering one item there there's no argument that we've taken something away that was guaranteed okay that's all I'm asking any other questions hearing none all those in favor of approving the recommendation please signify by saying aye aye opposed nay and the motion carries and finally Lisa your last item we're being asked to certify the proposed tax levy payable in 2020 and set the date of the truth and Taxation hearing thank you so as we discussed earlier this document that we receive around this time of year we actually received the first copy on the September 8th according to statute and it is a culmination of all the estimates that we have provided to the state with regard to our enrollment and various different information they get from the counties for evaluation of property with all this information gathered this year's document is 40 pages long it's filled with formulas upon formulas telling the revenue that is generated whether it's referendum whether its various different state formulas there's a portion sometimes that is levy and that which is aid this documents intent is to summarize all of the levy items that there might be whether its general fund community education or debt service and so the page that we have attached in your board book is the summary page and it indicates then the inclusion of what you previously approved for the LT FM project and shows that with all of that in play we're anticipating that at this point in time there would be 41 million nine hundred sixty six thousand two hundred thirteen dollars and 86 cents of levy that would be in our limitation tonight I'm asking for your approval as maximum which allows them for any formula adjustments that there might be to be incorporated in the final certification that you'll see in December this gives a little bit of room in case there is some adjustment that still is needed on the state or county level our adjustments need to be in by the 30th they don't accept them after that point in time and I believe at this point in time we've made all of our adjustments and incorporated it except for the results of the election so the results of the election do not show in this document they do not show in the letters that will go home to our taxpayers in their proposed property Knoxville in November they would only show in the certified levy as a result then in December and you'll have an opportunity then to certify that and finally approve that at this point in time this is the preliminary approval of the levy and the request is at the Board of Education certify the proposed property tax levy for taxes payable in 2020 and authorized the clerk to execute the levy certification forms in the maximum amount and to also schedule the truth and taxation hearing on December 12 2019 to be held during the regularly scheduled board meeting beginning at 6:30 p.m. thank you I'll take a motion to approve this recommendation moved by director Schatz second seconded by director Hume questions hearing none all those in favor of approving the recommendation please signify by saying aye aye opposed nay and the motion carries thank you very much Lisa next we are being asked to approve on a first reading basis changes to policy 208 development adoption and implementation of policies with assistant superintendent Brian Gerson welcome Brian thank you very much for having me here this evening I did miss the most recent policy committee meeting but these were some changes that were made from the one prior to that so hopefully if there's something I'm missing on one of the policy committee members I would trust would jump in and cut me off just a couple of minor changes to policy 208 which was up for just a normal review if you look under policy development section C I'm sorry part three section C just as in the policy adoption process just a minor language addition that would talk about how policies do need to comply and not conflict with other policies or federal law part of that is just to make sure that as employee students or even residents a number of people can recommend policies that may not be familiar with all of the policies or the laws that we have in place under Section 4 adoption of policy portion a you'll notice some language that is has been strike two proposals and public comment and I believe it was the wishes of the community to pull that out and it's a little bit hidden in portion and have it be its own section so you'll see that language down in Part II which talks about how our proposals like everything is available for public comment at the listening session before board meetings when they are acted upon and then the last minor change would be in the implementation that the superintendent or designee would comply with consistent practice that we would have the fact that others may be also responsible for implementing board policies great thank you I will take a motion to approve this policy moved by director Chester a second seconded by dr. Miller questions or comments oh it was shots wasn't it sorry Josie questions nope all right all those in favor of approving the recommendation please signify by saying aye aye opposed nay and the motion carries thank you thank you all right before we adjourn we will be after we adjourn we will as I mentioned earlier start a workshop as a committee of the whole student performance and achievement committee meeting on college and career and readiness and then after that we will adjourn to a closed session as permitted by Minnesota statute 13 do three to discuss is d 191 s labor negotiation strategy with that I will take a motion to adjourn so moved moved by director Chester second seconded by director how occur all those in favor of a journey please signify by saying aye aye opposed nay and we are adjourned let's take until