Good evening and welcome to the planning commission's regular meeting for October 27th, 2025. We'll move to roll call. Commissioner Fischer. >> Commissioner Bot >> here. >> Commissioner Britain >> here. >> Commissioner Fischer here. Chair Frasier >> here. >> Commissioner Canal >> here. >> Commissioner Steman >> here. and Commissioner Woodman is excused absent. >> Thank you. Item three is approval of the agenda. I'd look for a motion to approve. >> Motion to approve. >> Motion to approve from Commissioner Britain. Do I have a second? >> Second. >> Second from Commissioner Steman. All those in favor say I. >> I. >> I. >> Oh, say no. Motion carries. 6. >> Item four tonight is open forum. This is a chance for anyone who's in the audience tonight to speak on something that's not on tonight's agenda. This time I'll open public or open open forum. Seeing no takers, we'll close open forum. Item five is chair's explanation of the hearing process. The planning commission is a volunteer advisory group to the city council. One of the commission's functions is to hold public hearings and make recommendations on land use and zoning matters. The purpose of these public hearings is to provide an opportunity for each applicant and citizens to present information, ask questions, and express opinions. Since these proceedings are televised and recorded for the public record, anyone wishing to speak in person must step up to the podium and give their name and address before addressing the commission. Staff reports are prepared and provided to the applicant and planning commission in advance of the meeting. The first step in the hearing will be for staff to present a summary of the report. The applicant will then have the opportunity to briefly explain the proposal and provide additional information or comment. Anyone wanting to speak in favor or against the proposal will then be heard. Upon completion of the testimony, the hearing will be closed to public comment. The planning commission will then discuss and act on the matter. Two complete agenda packets are available for viewing on the back table. The agenda packet is also available for viewing on the city of Cottage Grove website. The city council will act on agendum item six item 6A, capital improvement plan 2026 through 2030 at their meeting on Wednesday, December 3rd, 2025, which starts at 700 p.m. We'll move to item 66A is the capital improvement program 2026 through 2030, case 2025-027 with Crystal presenting. All right. Good evening, Mr. Chair, members of the commission. Thanks for allowing me the opportunity to present our 2026 through 2030 capital improvement plan tonight. Uh this is a joint effort between engineering, our finance department, and parks. Lots of lots of folks are contributing to this document. Uh this is something we do annually. So, we do a five-year plan, but we update this every year. And the planning commission's role is really to ensure that this plan is in compliance with the comprehensive plan. Uh, in 2026 to to 2030 CIP, uh, the first couple years of the CIP are these projects are pretty well vetted. Um, the later years of the CIP include some projects that might be in there as a possibility to get some grant funding. Um it's stuff that we kind of have on our radar, but it could be pushed off a few years um depending on condition, but we like to include as much as we can in this CIP of, you know, so that we know what's to come. So, I'm going to start out with our parks uh CIP projects and then I'll go into our facilities. Uh Zach is here tonight, too, and I'm going to pause after facilities and give him a chance to answer any parks and facilities questions before I get into the rest of it. and then I can let him have the rest of his evening. So, our parks projects uh many of these items on this list are maintenance items. They are put on the list based on life expectancy and they could shift if you know courts are in good condition or what have you. Generally, we replace our playgrounds every 20 years. Um, and lighting, we're converting our lights in our parks from a metal halide to a LED. So you'll see some lighting improvements in each year of this plan. So just running through these, uh, in 2026, we expect the Jack and Marles Denzer Neighborhood Park development. That park is located near Hadley Avenue and near the North Point development that we started some work on that in 2024 and 2025, hoping to wrap that park up in 2026 with some sport courts, some trails, a playground, etc. 2026, we'll also see the Robert's Lake neighborhood park development. This is within the Lockidge neighborhood, and construction started there late summer into fall. They're hoping to get some houses going there this fall, but in 2026, we anticipate being able to start some development within that park. We've got a project to uh in the bike park for jump line improvements. And in Hamlet Park, we've got sports lighting improvements and skate park surface replacement. In 2027 in Hamlet Park, we've got skate park equipment and a shelter replacement. And then we've got we've got Still Ponds Park and Military Trail Head. Uh $700,000. This is development related. Uh that military corridor is getting more and more developed as the years go by. And at some point, we anticipate putting a trail head in that area to access that military trail. Still Ponds Park is a park near Olman and that's a real na natural park right now but with some potential for trails or other improvements in that park in 2027. We also anticipate construction of the Kingston Park building replacement. That's a $5 million project. The image on this slide is of the u proposed Kingston Park building. We've got Lamar SP sports lighting improvements. uh River Oaks Scenic Overlook. That'll be done with our pavement management project uh backed by the River Oaks Golf Course. And then Mississippi Dunes Park. We're hoping to start to build that within this 2026 to 2030 CIP. Although our funding, we're still waiting on a lot of funding to make that project happen. But we're hoping in 2027 we can start with some infrastructure uh roadway down to the park, the parking lot, and a boat ramp. And then we anticipate Pine uh court replacement in 27. In 2028, we've got uh Old Cottage Grove Sports Lighting Improvements. We've got a placeholder in here in 28, 29, and 30 for a $500,000 for a neighborhood park wherever development is taking us in those years. We anticipate it's probably East Ravine, you know, east of Keats area, but could potentially be other areas in the city. In 28, we're hoping for um some recreational facilities around the Mississippi Dunes Park, uh tennis court replacement in Highlands Park in Peter Thompson. We anticipate rink boards, sport courts, and reshingling of that roof on the shelter there. And then uh Pineree Pond Park, we would have some improvements there in 2028 upon completion of the intermediate zone water treatment plant that's going up right next to it. In 29, there's that placeholder again for a future neighborhood park. We've got playground replacement for Hemingway Park and North Ideal Park. And the pavement management project will be right around the Hearthside Park neighborhood. So, uh, we'll set aside some dollars for park improvements during that project. And then in Mississippi Dunes, we hope to build that park building in 29. And then finally, uh, court replacement at Pineree Pond Park. And then in 2030, again, another neighborhood park, a shelter in Nenah's Park, and then a Woodridge playground surface replacement as well as sport court resurfacing. And in Pine Glenn Park with the pavement management project, potentially $100,000 of improvements with pavement management and Pineree Valley, we would replace some rink boards in 2030. Moving on to public facilities. Uh in 2025, city hall and public safety as well as the central fire station had a facility condition assessment and there were a lot of recommendations in that report that are being reflected here in our CIP. Uh it's important to note that these are mostly maintenance items. There are a lot of small ticket items that are adding up to a decent amount of money. Um, but it's typical of projects that would have to be done on buildings that are getting to be 10 years old and older. So, I'm going to kind of skip over those projects in in this 26 to 2030 because the detail is in these other spreadsheets and don't want to bore you with those. So, other than that, the ice arena and public works are what we're seeing in 26 through 2030. So, we've got a Zamboni replacement in 2026. In 27, the ice arena will see some pretty significant upgrades uh with an interior remodel and an office space. Also, a water treatment system, a locker room 7 through 9, and a furnace and a floor scrubber. And in public works, we're anticipating a water heater in 2027. In 28, we anticipate garage doors and flooring in the public works building and then another Zamboni replacement at the ice arena. In 29, we've got a HVAC unit in the commons area of the ice arena as well as a new roof and also a new roof in public works. So, those are some significant projects in 29. And then in 2030, we anticipate Ice Arena um office and mezzanine furniture replacement and then in public works a vinyl tile replacement. So, I'm going to pause there. Um, give Zach an opportunity to answer any specific questions that I can't. Anything that comes up for you guys for parks or facilities? >> Any questions for Zack? Commissioner Burton. Um, for the Kingston building, it kind of hard to tell from the picture, but on the back side where the actual playground is where there'll still be a shelterish type area, you know, kind of open, but protective, you know, gives you some shade and protection from the rain. Um, that's there currently, but the building looks like it might have it, but you can't really see the other side. Does that question make sense? So on that back side, is there going to be some shade protection area that you can sit and watch the kids play or is that gone with this new building style? >> Thanks for the questioner question, Commissioner uh Britain. Um, so the building itself will not have shade around it. So the back side of the building that you're referencing right now, so the back of the image here, that'll be access to both the men's and women's bathrooms, which are very large. They're much they're considerably larger bathrooms than they are today. And then uh the shelter will go between the there'll be >> right now we have a plan for three shelters to go in between the playground and the building. Okay. >> So there'll be three independent shelters. At one point we had the awning connected to the building >> between cost and functionality. We kind of decided that you know particularly with uh individual programming or rentals to be able to have the three shelters service servicing separate programs would be a good idea. So that's what we transitioned to. >> Okay. Thank you Commissioner B. So I do see that um uh tennis court replacement on Highlands Park is on the agenda, but it's two or three years down the line, but if you look at the tennis court surface, it's already bad. So any chance that you would move some of these projects up. >> Um so we do analyze all of our courts. Thank you, Commissioner Bot. We do analyze the courts every year. So yes, there's a possibility it could move. uh it wouldn't it wouldn't move up to 2026, but we'll again we'll look at them in the spring and see how things have shifted and then we either replay either repair as best as we can or we shift projects and sometimes we shift projects entirely. It doesn't have to be a court for a court. It might be you know what this playground's doing okay, this court's not doing okay. We have to flip those things. So we we look at all that. But if you have specific concerns when you see things I tell people let us know cuz we we we inspect things. as we get out there. But sometimes it's amazing how quickly pavement can go from safe and fine to oh my gosh, the crack opened up. So let us know. >> Thank you. One more question. >> Yeah. So there are two Zambones in the ice arena that will be replaced. >> Yes. >> One of the >> Yes, we actually have a total of three uh ice sheets there. So we have one unit per per rink that services each rink. So, uh, the two that are there now are both coming up on their 20-year life expectancy. So, we'll replace those. And they do have a little resale value, so we'll get some resale value out of those two. >> Okay. Thank you. Got a question. >> Commissioner Canable. >> Uh, for the Woodridge playground surface, is there any equipment being swapped out during that as well? >> Uh, Commissioner Nabble, the um that would be in the 2030 the 300 the $500,000. >> Yeah. >> Nope. That's just the safety surfacing. Mindboggling, isn't it? >> Yeah. >> So, actually, we just put we we just uh we just invested into that this uh maybe two months ago. They came in, they did a they they put a binder on it, like a a thick binder. They replaced they they they fixed a lot of they did a lot of patching to fix a lot of the bad spots and then they put a binder on it. So, we're hoping that carries us another five to seven years, but I had to put something in there to get it on the table. So, thank you. >> Any further questions about parks, public works, facilities? >> All right. Thank you. >> Thank you. Good day. >> All right. We'll continue on with uh more street related projects. So, in 2024, we updated our 10-year mill and overlay and 10-year pavement management plans for the upcoming period. Uh our mill and overlay plan is um this is a real pretty simple project. We're milling off the top two inches of pavement and we're repaving. This is really just designed to extend the life of that pavement and it's funded by our franchise fees. We have a um pavement not pavement management um the word is escaping me and it's on a couple slides and I will say it at that time. But in this picture here, uh you can see how we take down that first two inches, top two inches of blacktop that's on the right side of the picture and then we repave back a fresh mat of black top on the left side of the picture. So our 10-year mill and overlay plan uh which started in 2025 is on the screen in front of you. That red was Hardwood Avenue was done in 2025 and the neighborhood just to the north of that. And then I'll go through 26 through 30 as we get to them on this presentation. We also redid our pavement management 10-year plan in 2024. Uh pavement management is a much more comprehensive paving project. This is a reconstruct that includes utility work. We're taking our pavement all the way down to that gravel section, recompacting and bringing it back up with fresh pavement. This is also curb work is sometimes included in this. Um and sometimes we are working in the parks that are adjacent to these projects. Pavement management also relies on uh some of the funding coming from assessments on this project. So the residents or businesses within neighborhoods of payment management projects are often assessed for the costs of these projects along with utility funds and parks funds. And the general levy does pick up a portion of these as well. This is our 10-year pavement management plan starting in 2025. We did the Hidden Valley neighborhood this year in the red, but uh I'll talk through the other neighborhoods as they come up. So, first our 2026 projects. I'll start with the roadway maintenance fund. That's the word that was slipping [laughter] for me. Our roadway maintenance fund is about two $2 million in 2026. And the majority of that fund is used for millaning overlay. That fund is also used for crack sealing. It's also used for striping, uh some trail improvements, but the majority is our Milan overlay project. And in 2026, the plan is 95th Street from Hadley to Jamaica. In 26, our pavement management area is just west of Jamaica in the Woodridge and Thompson Grove estates neighborhoods, just north of East Point, uh, east of Inwood. This includes some single family, includes some town homes, uh, school. Armstrong Elementary is in this area, church, and some commercial areas. We'll have a public hearing coming up on that early in 2026. Another big project in 2026 is the 80th Street reconstruction. This is going to be from Highway 61 all the way to Ideal. We've got a lot of partners on this project. We're relying on the Federal Highway Administration, Mindot, the county, um city. This is a this is a pretty big one at 17 million. So, it includes pavement and curb replacement. We have pedestrian improvements, interchange improvements right on Highway 61. Uh lane reconfiguration. We're also going to include that stretch of East Point Douglas between 80th Street and the other section of East Point Douglas. So where the driveway comes off for High Ve and that commercial area. [sighs and gasps] This will be funded by all those agencies. Also utility funds, uh TIFF funding, and then there will be some assessments to commercial properties around this area as well. This goes all the way to Ideal Avenue and anticipated to get this thing done in one construction season next summer. Finally, uh 80th Street and Keats. The county is planning for a roundabout project here. This is by the Tank Farm. Uh this is county-led, relies on MSA funding. The city is just cost sharing per the city county cost share policy. In 2027, our roadway maintenance budget is about 2.1 million and a bunch of that will go to the 27 Milan overlay area. This is in the Highland Hills neighborhood as well as Pine Summit. So, just north of 70th and north of 65th, west of Hadley and east of Good View where the new Hawthorne development is. In 2027, the proposed pavement management project is on Kingsboro Trail, which is back behind the River Oaks Golf Course. And then we also have a section of East Point Douglas Road. So, we're going to be able to well 26 will reconstruct that section of East Point Douglas near HY. Obviously, 23 and 24 reconstructed the um Jamaica and East Point intersection. So, this will be a nice transition to have that whole commercial corridor all brand new by the end of 2027. In 2028, the Milan Overlay neighborhood is the Silverwood edition west of Hinton, north of 65th, as well as the Pine Cliff edition on the east side of Hinton. And then Pine Arbor, which is down by 70th Street in Hinton. The pavement management area is just north of the 2026 pavement management. So north of Hillside Trail, west of Jamaica. This is again Woodridge, Thompson Grove neighborhoods. And then also in 2028, the county is planning for a Jamaica Avenue reconstruction between 70th Street and Military Road. Uh this we'll also participate in with the city county cost share program. This project's um getting underway this fall. There was some publicformational meetings on it and there's been some good interaction so far and it'll continue into design over the next couple of years. 2029 and 2030. I'll buzz through pretty quick here. Our roadway maintenance fund in 2029 has us at about 2.3 million. Our Milan overlay is planned for 97th Street and Mississippi Dunes Estates. The 2029 pavement management area is Thompson Grove Estates and Hillside Trail. And then in 2030, we've got a roadway maintenance fund of 2.4 million mil and overlay planned for Greycloud Trail South, which is down by Mississippi Dunes or sorry, Mississippi Landing Development. And pavement management would be in Pine Glenn and Cottage Grove Estates at a $8 million project that our finance director would love for us to [laughter] neck down a little bit. [snorts] We've also in 2030 got Harkness Avenue sitting out there. This would be a reconstruct from Oakwood Park uh north up to the Hardwood Avenue intersection. This one is fully dependent on development. Um that section is currently a rural section with ditches. If we've get if we get development through that corridor, we would transition that to an urban section with curbon gutter. I want to talk a little bit about Ravine Parkway. Uh there's two sections of Ravine Parkway that we talk about in our CIP. The section east of Keats and then the section of Ravine Parkway that's going to come down into the shops at Cottage View. Uh both of these are really dependent on development. So we've got some placeholders in here, but it'll depend how things go. I'm going to first talk about the section east of Keats uh Ravine Parkway. the developers would fund a standard roadway section if we decide that we need it wider medians for example or something that we've done on Ravine Parkway or uh bigger sewer pipes or bigger storm sewer for a particular reason. The city funds any upgrades to Ravine Parkway, but the developer would fund the construction of Ravine Parkway [snorts] east of Keats. We took a really close look at this in 2025 and uh the actual alignment of how that road should fit in there and we anticipate that we will see development of this in 2026 potentially through this tank brier property. Uh so we've got 3.2 million set aside in 2026 for that section of Revine Parkway. And then in 2027, 2028, and 2029, we anticipate development in the Tank G, and Global properties, which would connect the rest of Ravine Parkway from 70th all the way down to 85th here at the Hero Center. In 2030, uh we could see re or development construct this section that's missing uh through the Kemp property. So on this picture on the right, Karosa, that subdivision's on the left that has built Ravine Parkway up to the to the west of the Kemps. Lockidge is currently building Ravine Parkway to the east of the Kemps. So potentially we have 200,000 uh in 2030 for development of the Kemp property. Secondly, Ravine Parkway through the shops at Cottage View uh in 2026. Again, this is totally development driven. Uh it's possible we could see a hotel development down on the south side of that property which we've got uh I don't have that number. Uh set aside in the 2026 CIP for that southern piece as well as from East Point Douglas to that first intersection. In 2028, we're planning to potentially build from the f first intersection to the roundabout. And then in 2029 from the roundabout down to Keats Avenue. And then finally in 2030 we'd bring Ravine Parkway in from the north down to the roundabout. So there are dollars set aside for that. And of course uh only driven by development. The next section is another big project, a county 19A and 100th Street realignment. As you all know, we've been developing a lot on the west side of Highway [snorts] 61 on, you know, near 100th Street and south on that corridor. That development is really putting a lot of pressure on the Jamaica Avenue interchange. So, this project would include realignment of side streets. It would include a bridge over the railroad to provide um an is grade separated crossing which is key for trucks uh within this corridor as well as pedestrians. [sighs and gasps] But this is a big hairy project. So uh the full cost of this project 74 million relies heavily on funding partners at the Federal Highway Association as well as MIDOT and the Washington County. We're currently in some final design stages for a project in 2026 through 2028 where we would build that align or we'd realign that 100th Street, build the railroad bridge and bring it pretty far to the east but not quite to the interchange. And then we've got a placeholder in 2030 for construction at the interchange at that overpass at Innovation. uh that project alone 23 million is anticipated for uh that construction of the interchange and again heavily reliant on federal funding as well as state and county funding. Moving along uh utility, pedestrian and bridge projects in our CIP. This is the last section of the presentation. Our storm water fund has 200,000 annually for maintenance of facilities. Our water fund has well maintenance at $90,000 annually. We've got a project to paint the Pine Hill water tower for $1 million in 2027. And then we have a big one out in 2030, $und00 million for a water water softening. This would pro provide chloride reduction in both of our new treatment plants. to the low zone and the intermediate zone water treatment plan. These projects aren't currently funded, uh, but we're hoping to seek some grant opportunities for this work. Those buildings are set up to house that equipment when these projects come to fruition. And then in this CIP, we're going to finish our 3M settlement implementation, which is kind of exciting. So 25 through 29, we'll be still finishing up those 3M settlement projects. The intermediate zone treatment plant behind the fire station is about a $90 million project that started this year and will take through 2029. In 26, uh we'll finish the intermediate zone raw water line extension for $3 million. And then we can decommission wells one and two for $1 million in 2026. And upon completion of the intermediate zone treatment plant, we can plan to decommission well 3, well 7, and temporary treatment plants. So that's a big project out there in 29 once we get our intermediate zone plant done. This image on the upper right is a rendering of the intermediate zone plant. And then this image is also a rendering of the plant, but um for those that aren't real sure where we're at, this is 80th Street. And then we've got the central fire station here. This plant is real big right behind the central fire station next to Pineree Valley Park. [sighs] Sanitary sewer fund. We have $50,000 annually to maintain our sewer lines. We have street light improvements, $100,000 annually. Traffic signals, we anticipate a couple signals to be constructed in 2028. uh signal at 80th in Jamaica and then another signal potentially at Keats in Indian Boulevard. We have some pedestrian improvement projects coming up. Uh safe streets and roads for all. This is really a comprehensive study of pedestrian facilities throughout the city. We anticipate the study in 2026 and this is funded with a um federal highway grant. And then we're looking at imple implementation of some RRFBS or rectangular rapid flashing beacons on 80th at Pine Tree Valley Park and Pine Tree Pond Park and then at Hadley Avenue and 92nd. Those would be in 2029. And then finally, we're starting to look at uh the 103rd Street Bridge down by Mississippi Dunes. This is the picture on the upper right corner of this screen. Um, this bridge has a 10T 4 in clearance and it's been getting hit a lot over the last couple of years. Uh, with that, that has us looking into feasibility over the next couple of years here. And then we've got a placeholder out in 2030 for a bridge reconstruction. Again, seeking grant opportunities is what we're trying to do there. So, uh, some big numbers in there, but this is a problematic bridge. So with that, the recommendation is on the screen and I'll [sighs] stand for questions. >> All right. Thank you. Any questions about the second half of the presentation? Mr. Brandon, um, you mentioned Milan overlay, you mentioned total reconstruction. Is there also just an overlay? [clears throat] >> And does that still get used or >> Yes, our streets crew does what they call a thin overlay. And that's a um project that they do based on what they're seeing out in the field and some uh pacer ratings that we do annually. But it's just we do this internally with our own staff and funds from that roadway maintenance fund are used to fund the materials that are used, but our own staff is able to perform that thin overlay. >> Do you recall how long the thin overlay is supposed to extend the life of the road before it needs to be worked on approximately? >> Sure. It's a relatively newer thing that we've been doing, but we've been getting five, six years out of those thin overlays. They've been a really great tool in the toolbox as it comes to pavement management. >> Okay. In regards to those three things, is the total reconstruct the only thing that gets assessed or is there any assessments involved with the milling overlay? >> Great question, Commissioner Britain. uh the only assessments come with the pavement management projects or if there's a big total reconstruct like the 80th Street project that also has some assessments involved but Milan overlay is definitely not assessed and those thin overlays are not assessed as well. >> Okay, thank you. So that was that question. On on a different note you you showed a light at for the Ravine Parkway connecting near the East Ravine park entrance. So up at the top of the hill from 80th or I mean 19 and East Point Douglas. >> Yes. On the shops at Cottage View. This >> Yeah, right there. >> Okay. >> So you've got a signalized intersection or a signalized stopping point right at the park entrance. Correct. >> That is correct. So, is there concern that causing cars heading north to stop on that? Because it's some pretty reasonable grade approaching this and in icy conditions, you know, I'd be concerned that, you know, you may have some issues with causing a vehicle to actually stop there and then get going again. Is there not a concern with that? >> Sure. This is super conceptual at this stage. I don't know that um that close. You know, the grades and stuff coming into an in intersection certainly haven't been looked at with this project yet. So, we're we're pretty far out there, but in general, uh expected traffic volumes are kind of warranting a signal there, but that could change too. >> A roundabout. >> It could be a roundabout. [laughter] >> Okay. Thank you. >> I wouldn't put it past us. >> I would love that. Um all right. Third thing, the water softener. Just out of curiosity, um I use way more water on my yard annually than than I do not on my yard. So, when you're talking about softening water, is it to the level that I currently soften my own water to, or is it to some other level of reduced hardness from what we exist now? You know, I'm just curious at how all of this water that's going to go on people's yards is going to be softened if it gets done. >> Um, and and how does that process take into consideration that water usage? >> Yeah, Commissioner Britain, that's a fantastic question that I wish I could answer. I do not have those types of details on the water softening. Do you? [laughter] >> That's okay. I was just curious. >> We'll have to get back to you. I'm going to check with Ryan Bind on that. Uh >> well, in the past it seemed like that was more of a long-term dream and this seemed a little bit more real. So, I just figured I'd ask because it was seeming a little more real than it has in the past. >> Yeah. In the couple years I've been here, um it's been the last thing on the CIP. So, I it's just something that hangs out there at the end. I don't know that it's any more real this year than it was in other years, but we are making room for it and planning for it to happen someday. But the level of softening I I can't answer right now. >> Okay. Thank you. That's going to take a lot of >> All right. Thank you. Uh, Commissioner Segman, >> thank you. Uh, just a brief question about the, uh, project plan for 80th Street next year, the u, the overlay project. Um, and that is, um, my recollection is is that a portion of it, $5 million, was planned to be paid by federal grants. Has the city done any contingency planning in in case that money suddenly becomes unavailable? >> Commissioner Stegman, great question. And I'm going to ask our city engineer to see if he okay knows about that. >> I don't mean to play stump the [laughter] >> I would say we haven't got any uh contingency plans at this time, but every indication that we've gotten from the feds at this time is that there's no change in it. So, we are moving forward with those plans. So, they keep telling us it's still okay. So, we're moving forward that way. So, >> sounds good. Thank you, >> Mr. B. >> Yeah. >> Um, can you explain to me one more time what's the difference between pavement management uh against um road construction? >> Um, Commissioner Bot, pavement management or mill and overlay construction. Right. >> Right. So, pavement management is a much more uh comprehensive reconstruct of the roadway. So, in pavement management, we're taking all the pavement off. Uh we're reconstructing the gravel base, recompacting it, and bringing it back up. Um also, once we have the pavement off, we are fixing any utilities that might have issues in the roadway. We're also redoing curb and gutter along the sides of the road. Any sidewalk that might need replacement in that neighborhood would get done at that time. Whereas a mill and overlay, we're strictly stripping off 2 in of pavement uh the top 2 in and repaving it. So there are no utility adjustments or curbon gutter or anything in a mill and overlay project. Okay. >> Thank you. >> Yep. >> Any other questions? All right. Thank you. >> Thank you. >> At this time, we will open public hearing on the capital improvement plan. Seeing no public input, we will close public hearing on the capital improvement plan and we will have discussion by commission. [clears throat] Any further discussion, comments? Commissioner Britain, >> I'd just like to say great job. I mean of the hundreds of pages in the packet that was very well summarized and easy to understand. So so thank you for all the hard work and it makes it pretty clear that the value that these projects have and and what's actually being done where uh in a in a much more in a very understandable format. So thank you. >> Thank you. Any further comments? >> I'll just add my thanks. I know this is a a lot of the stuff stays the same every year. Um, and a lot of the dream kind of projects stay at the end of the project, but it's always interesting to see how things move up as as kind of needs vary for the city and what's going to get funded and what's not because obviously there's a lot of things we'd like to do, but it's what do we need to do to make sure we're providing the services and um that the people expect um that live here. And so um thank you for all your work on that project. I know it was the two of you here as well as many other people who are not here tonight that put together that that presentation. So, thank you. Um, with that then I would look for a motion. >> Motion to approve. >> Have a motion to approve from Commissioner Burton. Do I have a second? >> Second. >> Second from Commissioner Canal. Any further discussion on the motion? Seeing none, all those in favor say I. >> I. Post say no. Motion carries. 6. Seven is presentations and 7A is the draft 2025, the East Ravine alternative urban areawwide review with Emily presenting. All right, Mr. chair, members of the commission, uh, every 5 years we do update, review, evaluate our East Ravine AU that we do have in place. Um, that East Ravine AUR is a I always call it a planning tool that we like to use. So, an AUR gives us the ability to evaluate impacts um, of a what we call a development scenario, which typically aligns with our land use plan a lot of the times, right, out of our comprehensive plan. And so those development scenarios are evaluated um and those impacts uh as a result of development are then evaluated ahead of the development even occurring. So the AUR was first completed uh for the East Ravine area in 2005. It was evaluated as two different neighborhoods just because of the substantial size of the area about 4,000 total acres. I want to be clear when I say that that you know it's a huge park area included in there right and a lot of future uh developmental developable area. Um, since 2005, I wrote my numbers down here, about 500 acres have been developed. Uh, so to think about that over handful of decades. So about uh 1,150 acres remain to be developed. So we maintain that AOA for the area. So we do have that evaluation and that work completed. at such time uh a development does present itself in in this particular area of the community. With the update uh here in 2025, none of the land use has changed in our comprehensive plan. Therefore, none of the development scenarios changed. So, as you uh read through your packet, you'll see there weren't a whole lot of adjustments that have been made since the last update in 2020. So within a comes a mitigation plan and that mitigation plan um essentially uh provides us a guideline or a guide map for when development does uh uh is proposed um so we can ensure that we are uh uh requiring those developments to mitigate any impacts that have been identified as we've reviewed uh the environmental impact with those development scenarios. Um and so I've listed only a handful here on the slide. Uh there's quite a few more uh that were listed in our draft mitigation plan. [snorts] Um but really we look at uh traffic, we look at noise, um of course storm water. We have uh storm water best management practices. You hear me up here all the time or the planners uh talking about the storm water ponds and things like that. So a lot of these standard practices are encompassed in our uh subdivision ordinance or our zoning codes. And so our developers are meeting these standards, but it's important that they're also outlined in this document so that we ensure that we're following those when we're reviewing those developments. And so next steps and as you notice on your agenda, this is simply a presentation. There's no action required by the planning commission this evening. Um however uh for your information that draft AUR and mitigation plan is currently published in the EQB or environmental quality board monitor where it will be until November 12th. Um it's required to be published out there for 10 uh working days. Those comments that we do receive will be incorporated into that final document that we will present to council. um which then will require their adequacy determination and adoption of that AUAR and then you won't likely hear uh about an update to an AUIR for another five more years. So with that, Mr. Chair, commissioners, I will stand for questions if you do have any. >> Thank you. Any questions for Emily? >> All right, I don't see any. Thank you very much. Item eight tonight is approval of the minutes. Uh, unless there are any additions or corrections to the minutes from our last meeting, I'd look for a motion to approve. >> Motion to approve. >> Motion to approve from Commissioner Fischer. Do I have a second? >> I second. >> Second [clears throat] from Commissioner Bot. All those in favor say I. >> I. Post say no. >> Motion carries 6. Nine is reports. A 9A is recap of October 1st and October 15th city council meetings with Emily. >> Mr. chair, members of the commission, I just switched locations here to keep you keep you on your toes. Um, but the October 1st meeting, the only update that I did have for you, um, was that the council did approve for the Amry or Nelson Backwaters uh, environmental impact statement or EIS, that final EIS that they've worked through. um they did uh adopt a resolution to allow that document to be uh published in again the EQB or environmental quality board monitor for that required 10day review period. So that is out there uh for comment and review I believe uh through tomorrow end of day and then on the October 15th agenda which was a little bit heavier from uh some projects that we had seen uh back in September. So, uh, High North, that lower potency conditional use permit, the council did approve. Um, there was a variance for a minimum lot size, um, out on Lamar Avenue, if you recall, in order to be able to split off that house. The council did approve that. Um, the East Ravine, uh, 2025 AUR, the council did um, uh, uh, approve that to be published in the EQB monitor. Um, and then finally, uh, North Point or the Cottage Grove Logistics Park Plat that you saw before you, uh, was also approved. And, uh, there was some easement vacations incorporated in that as well. But, um, with that, you do have, uh, Mr. uh, Council Member Dave Theiti here with you this evening if you have any additional questions, uh, for him this tonight. Um just to to add a couple of [clears throat] couple of of different somewhat significant things as you you might have heard that uh Cedarhurst or so forth the Bellagala they uh they were having some issues and possible uncertainty of federal funds and so forth and and so they had sent a notice that they were kind of uh needed to back out of the deal. But we are working with them on a you know a couple different possibilities to kind of keep them in play because uh uh we pretty much all feel that that you know that was a very good plan for that area and uh and I think it's one that the people around the neighborhood and so forth uh also liked and and things of that nature. So, uh, just to let you know that that is kind of continuing and and we're doing some work with the the owners and and other possibilities and and I know you've been relatively close to that also. Um, and we did get a proposal. Some of you might be interested that the uh um the uh um Ferber house that the the the new owners out there, they they are proceeding with some plans to actually get that house fixed up, which would be nice. They they do plan to use it for uh like uh people that are having weddings or something like that. Kind of a more of a almost like a uh what do they call them? Rental b not >> B [laughter] Airbnb >> bring your own bedroom. But uh oh no [laughter] that's something different. Anyway, so uh so that is also good news. Uh um otherwise I think uh I don't know you guys have any other other questions on things that might be going on. Uh yeah, I was going to I was going to kind of mentioned through the uh as we were talking about the the CIP and so forth that and most of you guys are you know somewhat veterans with that too. you've been around for a while that that some of that is a is a wish list. There's some things that that definitely need to to happen, but there there's definitely some that that uh tend to get get pushed out or if somehow we figure out how to get different financing. You know, I remember some of the first times I saw it and I saw all that money and I said, "Well, where the heck are we going to come up with all that money?" Well, you know, it's not all just us. It's it's, you know, some of it's funded by Washington County. Some of it's state funding. some of it's, you know, uh, you know, other other grants and things like that. So, you know, I usually I'm usually asking a lot of questions on, you know, well, where the heck's mine going to come from, you know, and and, uh, and when it when it's sitting out there in in the a public record with with that much money on it, sometimes it, you know, people start, you know, getting all wild about it. But, uh, um, so I'm pretty certain you guys all under understand some of that sort of stuff. But uh >> question >> questions for council member Theiti. Mr. Fischer. >> Hi. So um I've been seeing a lot more like ebikes and e- scooters and >> good point. >> Small people that should not be riding them driving them around. I've almost hit children driving the like I'm just wondering I actually said to my husband like somebody is going to die on one of these things because kids take them. They don't know the rules of the road. They don't know. They just don't know any better. And so I'm wondering if the city of Cottage Grove has any sort of plan or has considered or has started talking about if there's any sort of regulation or rules or some something that we can do. Um I'm just afraid that a kid's going to get killed. like it's almost a daily occurrence like on the social media platforms that somebody's been hit somewhere or you know it I just feel like it's a huge danger in our community right now and I'm just curious to know how the city can help can help make some guidelines cuz these are new these are new things right that we haven't had for very long and so nobody really knows how to behave themselves with them yet you know so how do we how do we [clears throat] provide a framework for people and and we are going to have some more discussion that that that topic has come up and and it it's been recognized as a uh something [clears throat] that we need to address because it is becoming more prevalent and you know first thing I'm thinking is that oh gez they should be pedaling their bikes. Well, and I mean besides that point like the you know I I was at I was coming on I was what I was going what east on 80th like out of my neighborhood. I live on the west side of the highway and like the on-ramp to 61 like they didn't even look you know and there's a it's just somebody's going to get killed like it's just a matter of time and it's it's scary as a mom you know to think about like we do not have any of that stuff because there's there's no way to prevent it without some framework. So, >> I think that's going to come to to like especially like planning commission and and besides the council having I think we're aren't we scheduling a workshop on that soon or something like that? >> Do you recall? >> So, there are things that are starting to form with that. >> Okay. >> Right. >> Okay. Thank you. >> You bet. >> Any other questions for Council Miti? All right. Thank you for being here. Uh B was respon response to planning commission inquiries. We had one request last meeting and I think we resolved that. So I'll consider that resolved. And then C is planning commission request for tonight. Any >> I probably should have talked there. >> That's all right. No, that's fine. Questions for council members appropriate. Um any requests for staff tonight? Seeing none, then we can move to item 10, which is adjournment. Do I have a motion to adjurnn? >> Move to adjurnn. >> Motion to adjurnn from commissioner stman. Do I have a second? >> I'll second. >> Second from commissioner Fischer. All those in favor say I. >> I. Post say no. Motion carries 6. We are adjourned.