Is there any questions about this or comments on this item? Seeing none, all in favor say I. >> I. >> I. Motion carries. Um item two, annexation of 13XX Linda Avenue. This is a city-owned property that has become contiguous with municipal boundaries and can now be annexed. Uh, is there a motion to approve item two? >> Any questions or comments on item two? >> Oops. Guess we're done. >> Um, seeing seeing none, all in favor of item two, please say I. >> Any opposed? Motion carries. Uh, item under resolutions, item one is the ramp river run. The event is scheduled for August 16th from 5:30 a.m. to 12:30 p.m. The run will begin at 6:30 a.m. The event will be located at 202 Market Street at Water Street, City Market Pavilion, Madison Street, and the Rock River Wreck Path. Is there a motion to approve? >> Second. >> Are there any questions or comments on this item? >> Seeing none, all in favor say I. >> I. Any opposed? Motion carries. Item two is tough mutter Chicago. This event is scheduled for August 23rd and August 24th from 7 a.m. to 700 p.m. The event location will be the Chicago International Airport at 2 airport circle 6313 Belt Line Road. Is there a motion to approve? >> Are there any questions or comments on item three or I'm sorry on item two? Alderwoman Tina. Thank you. I just have a quick question for you, Mr. Bloom. What type of um how many individuals does this particular event bring into town? Do you know? >> I'm sorry, >> thank you. >> Any other questions or comments? Seeing none, all those in favor say I. >> I. Any opposed? Motion carries. Item three is the Labor Day parade. This event is scheduled for September 1st from 10:00 a.m. to noon. The parade route will be as follows. 7th Street to Railroad Avenue, North to East State, West to Wyman Street, South ending on Chestnut Street. Festivities will continue at City Market Pavilion after the parade. Is there a motion to approve? Are there any questions or comments on the Labor Day parade? Seeing none. All in favor say I. >> I. Any opposed? Motion carries. Item four is the Screw City Beerfest. The event is scheduled for September 6 from noon to 400 p.m. The event location will be 324 North Madison Street, parking lot of Riverview Ice House and Trolley Car 36. Is there a motion to approve? >> Any questions or comments on this item? >> Seeing none, all in favor, please say I. >> I. Any opposed? Motion carries. And item five is approval of a resolution to open eligible close session minutes. Is there a motion to approve? >> Are there any questions or comments on item five? other women. Trina, >> can we just have um uh staff give a little explanation because I just felt like there wasn't much in the packet, please? >> Sure. It's legal one, too. Uh the ones that we're recommending be opened are those that are eligible under the open meetings act based on the fact that the litigation has now been closed. >> Okay. And it's just those. Yes. >> Okay. >> Thank you. >> Any other questions or comments? >> Seeing none, all in favor of item five, please say I. >> I. Any opposed? Motion carries. Is there a move? Is there a motion to adjurnn? All in favor please say I. >> We are adjourned. Thank you. I'd like to call the order of the planning and development committee meeting for Monday, July 14th, 2025. Clerk, will you please call the role? >> Here. >> Here. >> Thank you. Item one is an approval of the proposed funding agreement with International Women's Baseball Center and the city of Rockford for field and capital improvements at 311 15th Avenue in the amount of $300,000 annually for a period of up to five years. The agreement requires a minimum of a dollar fordoll match to city funds. The funding source is is casino funds. Do I have a motion to approve? >> Second. >> Are there any questions or comments? >> All those in favor say I. I >> I >> Any oppos? >> No. >> No. Any oppose? Same sign. >> No. >> Thank you. >> That item passes. Um at the request of the city, um they are asking for us to lay over item number two. We're still waiting to hear confirmation from an attorney on this matter. Are there any objections to that? >> Nope. >> All right. That being said, we'll move on to item three. Item three is an ordinance approving the second amendment to the River District North redevelopment project area. Do I have a motion to approve? Second. >> Are there any questions or comments? >> All those in favor say I. >> I. Any oppose? Same sign. >> That item passes. Item four is an ordinance designating the second amendment to the River District North redevelopment project area. Do I have a motion to approve? >> Are there any questions or comments? Alderwoman Meeks. >> Thank you so much. I'm just curious. So, this this ordinance, this a amendment is moving I think it was the AT&T building. Is that correct? And then the parking lot next to the AT&T building. >> Correct. >> I'm sorry. >> Thank you. Um so in order to um later on you'll see there's ordinances for the new main malberry. In order to establish the main malberry district we had to amend the river district north by removing some of the parcels that were existing there to put them into the main malberry tiff district. In while we were going through that process, we also realized that that AT&T building, which is a former switching station, um, and the antiquated technology and anticipation that that building currently as it is, has probably run its useful life. Um, it would be advantageous to have it included in a TIFF district, which is why it's being added into the River District North >> because of potential change. >> Correct. So that technology is no longer needed. Um and so um we're just anticipating at some point we'd have to address um the use of that building. >> And would the use of that building still be for AT&T or for a development project or >> um it's currently owned by AT&T and we're not in active conversations for it to be something different. We're just um going through that process with um anticipating that it might need to have a change. >> Okay. Thank you so much. >> Any other questions or comments? All those in favor say I. >> I. >> I. Any oppose? Same sign. >> That item passes. Item four is an ordinance designating the second amendment to the River District North Redevelopment Project area. Do I have a motion to approve? >> Is there any questions or comments? All those in favor say I. I. Any oppose? Same sign. That item passes. Item five is an ordinance adopting tax increment allocation financing for the second amendment to the River District North redevelopment project. Do I have a motion to approve? >> Are there any questions or comments? All those in favor say I. >> I. Any oppose? Same sign. That item passes. Item six is an ordinance approving the main and Malberry redevelopment project area. Do I have a motion to approve? >> Any questions or comments? All those in favor say I. >> I. All. >> Any opposed? Same sign. That item passes. Item seven is an ordinance designating the main and malberry redevelopment project area. Do I have a motion to approve? >> Any questions or comments? All those in favor say I. >> I. Any oppose? Same sign. That item passes. Item eight is an ordinance adopting tax increment allocation financing for the main and malberry redevelopment project area. Do I have a motion to approve? Any questions or comments? All those in favor say I. >> I. >> I. All those opposed, same sign. That item passes. Do I have a motion to adjurnn? >> So move. >> Second. Any questions or comments? All those in favor say I. >> I. Any opposed? Same sign. This meeting is adjourned. Sir, clerk, would you please take a role? >> Here. >> Thank you. Um, first matter is an information only item. Uh it's for an emergency repair of the pumper unit 1038 to McQueen Equipment of St. Paul, Minnesota amount of $55,987.71. This is a onetime repair and the funding sources the fire department operating budget. All right, moving on to committee reports. Item A is approval of vouchers in the amount of $32,655,45.90. Is there a motion to approve vouchers? Any questions on the record? >> Alman Tumer. >> All right. Seeing no questions, all those in favor to keep I I opposed. Matter passes. Item B is approval of a lease agreement between the city and friends of Coronado. The lease term is for five years with two additional 5-year renewal options under the same general terms and conditions. The annual rent amount is $1 in rec recognition of FOC's ongoing promotional efforts and its commitment to raise $100,000 annually for capital improvements to the Coronado Theater. Is there a motion to approve? >> Second. >> Any questions or comments for staff? Alderman Tunberg. >> Thank you, Chairman. Uh, Alderman Beach, uh, I'm sorry, 10th W Alderman and I are on the RAVE board and, uh, we look forward to continuing conversations with, uh, Rave and Friends of the Coronado and administration. Uh, you know, I know that there's been some at times maybe contention on that space, uh, with Rave, uh, you know, looking to utilize it for a revenue generation. Uh and so I think uh you know continuing conversations uh between friends of the cornado and rave uh should continue. Uh friends of the cornado does a great job with their fundraising and look forward to that continuing. So uh I think they're an asset to the Coronado and our community. Uh, and I look forward to those conversations between those two entities continuing. Thank you. >> Anything further? Alden Meeks? >> Thank you so much for allowing me to speak on your committee. I just wanted to make a comment and I just wanted to thank um thank the friends of Coronado for all of their service um to um just the start of reviving the theater, the space that they are currently using. And I want to just send a shout out to Beth Howard who um resides in that space who runs the programming through Friends of Coronado bringing in I remember the year they brought in Alvin Ay was a beautiful experience at the Coronado. And so those free concerts, those opportunities for youth to experience this space that not many other cities have a chance to experience, I think is phenomenal. And so I give a shout out to Beth because I know that she has been someone that has worked really hard to make sure the maintenance of the Coronado stays intact to make sure that those concerts stay free for the community and a lot of those efforts. I question will they continue if this space was taken away. So I'm just really thankful that the space is there and thankful that they have staff that is super knowledgeable about how to maintain theaters of this nature. and um I'm just really appreciative of the continuation of this um lease agreement. Thank you. >> Thank you. I believe we actually have an alderman that's on the board of the Friends of the Cornado. I forget who it is, but somebody's uh are there any other questions or comments? All right, seeing none, all those in favor to keep I post. Matter passes. Item C is an acceptance of an IG from the city and rave for Arena U Cornado Theater in Davis Park. This agreement is due September 30, 2031. The city will remain uh retain responsibility for capital improvements for the Coronado in excess of $75,000 annually and Davis Park in excess of $50,000 annually as the owner of the buildings and properties. Is there a motion to approve the IGA? >> Any questions for staff? All right. Seeing none, all those in favor indicate by I. I opposed. Matter passes. Moving on to resolutions. Item A is a joint purchasing contract uh for dispatch councils to Gencom in the amount of 574,74255. This is a one-time purchase with 5 years of hardware support included. The funding source is the congressionally directed spending grant. Is there a motion to approve? >> Any questions or comments for staff? >> Seeing none, all those in favor I. I opposed. Matter passes. Item B is award of joint purchasing contract for Panasonic Tough Book Tough Books to CDS Office Technologies in the amount of $40,660. This is also a one-time purchase agreement with 5 years of hardware support included. The funding source is also the congressionally directed spending grant. Is there a motion to approve? >> Any questions for comments for staff? Seeing none, all those in favor indicate I I opposed. Matter passes. Item C is a change order for professional services for architectural design to fire stations 1, six, and 11 uh renovations to Larson and Derby. It's a change order of $67,400 and includes updates and upgrades to the bunk room, toilet facilities, locker room, and other renovations at enhancing livability and usability of the fire stations. The funding source are ARPA funds. Is there a motion to approve the change order? >> Any questions or comments for staff? Seeing none, all those in favor indicate by I. I opposed. Matter passes. Item D is an award of engineering agreement for fire station 10 to wlet Hoffman in the amount of 1,47,1771. The contract raises through 2027. The funding source is the 2022 budget surplus funds. Is there a motion to approve? >> All right. Any questions or comments for staff? Alden Beach. >> Thank you, Mr. Chairman. I had um quite a conversation today with city administrator Todd Kagnoni. I just want to make a comment or two. Um because all of the legal work is not done on part of that parcel uh to the west. uh some of the amenities that could have been part of this new fire station is not going to be able to be done or factored in to the overall cost of building this new fire station. So, I just want to make the comment that I feel bad about that. I hope that we could have done that. I hope there could be some way u that could be funded other than some ways that might have been suggested. I do have a question that I do want to ask the fire department. If the entrance and exit off of East State Street is as I see on this map, um that would not stop parking cars on either side of that. Yes or no? >> Go ahead, Alderman. At this point, as far as I know, that would not uh limit any of that. I would have to defer that to public works who did worked more on the design of the actual parking and the that parcel itself. >> Um, if we had the other parcel of property available to us, would that have been considered a way we could have come into and out of the fire station? I think with the signalized intersection being where the proposed uh the proposed uh entry and exit are for the site, the preferred alternative would would still be where we are proposing it. >> Okay. Well, I don't necessarily want to have a lengthy discussion about it, but I I also was trying to protect the integrity of that whole lot for city events and so forth. And I was thinking that if it went down on that u um uh western edge, it could on a diagonal go over still to the signals in and out. Sure. And and those are you know this is an engineering agree this is a a recommendation to begin our engineering and those discussions can still be had uh during the conceptual phase >> with whom >> with with uh stakeholders with the alderman here with citizens. >> Fair enough. Uh I'd surely like to be included uh on some of those discussions. I'm so happy it's happening, but um um I I don't think it's wrong to think about it right now because once it's laid down, unless it's temporary, oh, it's done. So, okay. Thank you, Mr. Chairman. Appreciate that. >> Alman Tunberg, >> uh looking at the renderings, is that green space that is in the renderings, is that going to be in fact green space? Go ahead. >> Yeah. Uh, at this time we're trying to to really simplify the site design and concentrate on the building. >> Okay. Um, one of the things that I just thought about as having a bowler in the family and spending way too much time in a bowling alley, uh, Don Carter there has, you know, I I haven't spoken to them and I don't know if uh, the 10th W alderman has, but looking at the renderings, uh, it looks like obviously their the parking ability for them is going to be uh, severely cut. Uh I guess concerns are is that I've been to enough tournaments there uh where many people are coming from out of town in cars, buses, uh RVs, and they take up a significant amount of the parking lot that is no longer going to be there. Uh Rockford was able to fortunately land the Leatherneck Invitational. We had our first this year. We took it from the Quad Cities, which it had been there for, to my knowledge, decades. Uh that attracts over a hundred collegiate bowling teams from around the country. Uh I just, you know, I don't know if there Yeah, I would look forward to conversations on that. Um, you know, I'm just throwing out hypothetically even if even if there maybe is a a segment that we offer to Don Carter if they are interested in, you know, having a parcel of that for purchase. Uh, but I just Yeah, I just see a parking nightmare for that facility um with the way it's designed right now. So, I would encourage conversation on that. Thanks. >> I thought you were going to start a pay for parking spot service on the weekends. >> Maybe not out of the equation. >> Oliver Logman. >> Um, looking in the memo, uh, Tim, I I see a lot of, uh, TBD for project details, the total projected project cost of $10 million. I was just curious the how confident are we that this project is going to be around the $10 million just with a lot of these TBDs here. Um and what kind of assumptions were made to estimate the $10 million for the total cost of the construction. >> The original budget came from assumptions of talking to this architect uh that is part of this engineering agreement. So, um, the scope of of what we're going to be showing and and designing in in this, um, we'll just have to continue to work with those the architect and the engineer to make sure that this is we're aiming at this $10 million budget. Let's let's make sure that we're continually on budget throughout the process. >> Are there any other questions? >> Alderman. >> Thank you, Mr. Chair. I just one quick question at this early point in time if the cities had any preliminary discussions with the engineer. I saw a note in their in the document that they were looking at um a water retention area. Are they are they planning on crafting some kind of uh water and flood uh mitigation uh for the flooding that goes on back there to to hold the water rather than try to force it down the creek? >> Uh yes. So um that would be a separate project. It is within our storm water master plan to look at that. The problem right now is if you see the exhibit uh on packet page 229, we are you have this underground culvert. So, we're pinched on both ends. Uh if the uh if we were to obtain uh those two properties, we may be a able to open up that creek at that time and then have uh or reroute the creek behind uh the buildings there on the south side of that building and have a a long detention pond to detain some of the south branch of Keith Creek. So it is so I guess to answer your question uh yes we are considering that uh as part of a separate project but that wouldn't be part of this project or these funds. >> Go ahead. But that second project would make this present project viable for flooding. So then so then if you go ahead and build a fire station are you going to elevate you going to build it at an increased elevation then? Is that the plan initially? the no uh the uh uh the current proposed fire station is outside of the flood plane. Uh so that would not be uh we aren't having we aren't designing the fire station to have to uh have to be raised or anything for current conditions. Uh it would be the same in proposed conditions if that makes sense. >> Any other questions? All right, seeing none, all those in favor indicate by I. I opposed. Matter passes. Item E is award of non-competitive contract for 2025 light duty citywide vehicles to Anderson Rocker River for the amount of $639,168. This is a one-time purchase. The funding sources are capital lease funds and various divisions including the mayor construction development, property, street traffic, and water capital budgets. Is there a motion to approve? >> Second. >> Any questions or comments? Seeing none, all in favor indicate I I opposed. Matter passes. Item F is a change order for electrical services to Miller Engineering and William Charles Electric and Helm Electric. The change order is $130,000 which brings the amended amount to $165,000. Um it is due to advancements in public safety communications, infrastructure upgrades, and the need for electrical upgrades. The funding source is the property fund operating budget and the fire uh department operating budget. Is there a motion to approve? Any questions or comments? >> Alder Beach. >> Thank you, Mr. Chairman. What causes the change order to be so high compared to the original amount? >> What's that? >> Is this some add-ons after you think about it or >> uh the original contract was just for public works routine services? Uh we identified a need in our new public safety infrastructure that we're rolling out that includes nine transmission and receive sites. uh there's a significant amount of electrical work that needs to take place um for that to be accomplished and uh we found that the easiest way to accomplish that was through an existing contract and and just adding on to that. >> Okay. Thank you. Uh did the original ask go off for a bid? >> Yes. So we do um we do these types of um maintenance contracts on a regular basis uh where we secure two to three vendors to perform what we would consider to be trade work. So carpentry, plumbing, painting, electrical, garage door repair. We have um existing contracts that we use and we plan an amount uh based on historical spend just doing day-to-day maintenance of our facilities. So in it, this change order incorporates the electrical work necessary to complete the radio system upgrade that fire um is pursuing. It was electrical work that was not anticipated at the time the contract was awarded. >> Okay. >> But it was a competitive sealed bid. >> Okay. Thank you. >> Any other questions? Seeing none, all those in favor indicate by I. I opposed. Matter passes. Item G is a change order for the Madison Street street streetscape phase one to Entrak. The original contract was approximately $4.5 million. There's a change order of $41,400 which includes storm sewer work that is part of the future project included in the storm water and drainage chapter of the CIP. The funding sources are the 1% infrastructure sales tax, water replacement and improvement account and the DCEO. Is there a motion to approve? >> So move. >> Any questions or comments for staff? Seeing none, all those in favor give I opposed. Matter passes. Item H is award a bid for South Worth Court Reconstruction to Northern Illinois service in the amount of $233,267.15. The contract duration is through September 5, 2025. The funding source is the 1% infrastructure sales tax. Is there a motion to approve? Second. >> Any questions or comments for staff? >> Seeing none, all those in favor indicate by I. I I >> opposed. Matter passes. Item I is award of joint purchasing contract for rental and cleaning of uniforms, floor mats, and shop to towels to Cintis Corporation in the annual amount of $47,500. Annual price adjustments for CPI will be considered a contract renewal only. The contract duration is one year with four possible one-year extension options. The funding source are various departmental operating budgets. Is there a motion to approve? >> Second. >> Any questions for staff? Seeing none, all those in favor indicate by I. I opposed. Matter passes. Item J is an award a bid for the demolition of 7XX18th Street to Northern Service. The amount of 40 $45,810. The contract is through the completion of the project. The funding source are ARPA funds. Is there a motion to approve? >> So move. >> Any questions or comments for staff? >> Alvin Logan. >> Quick question. Um probably for Director Lees. Um, when are we Yeah, thank you for the email exchanges a couple months ago. Um, if this passes, when when would we expect this building to actually be demolished? >> Any idea of a timeline? >> I can verify with our um with our contractor, but we would as soon as city council votes and approves the bid, we'd sign the contract so it' be ready to go out. We're hopeful because of the amount of brush and cleanup that's needed, we don't want this one to go too long. So, we've been trying to advance this one a little. >> We don't want any more overgrowth or other things to happen. So, I would assume an accelerated timeline once. >> Okay. Fantastic. Yeah, I get a lot of emails just as we talked about a lot of emails on this building. So, happy to see this. >> I'll confirm dates and get those to you. >> Thank you. >> Any other questions? Seeing none, all those in favor indicate by I. I opposed. Matter passes. Item K is award of professional services agreement for TIFF consultation uh to for the Rockford South Industrial TIFF to Ryan in the amount of $42,500. Is there a motion to approve? >> Second. >> Any questions or comments for staff? Seeing none, all those in favor indicate by I. I oppose. Matter passes. Item L is an award of a non-competitive contract for building code consulting services and backup code official duties to fire consultants of Elgen in the amount of $9,600 per month for 3 to 6 months for building code consulting services and 9600 to 10,08 per month for backup code official services if needed. The contract duration is 6 months. The funding source is the construction services and development operating budget. Is there a motion to approve? >> Second. >> Any questions or comments for staff? Seeing none, all those in favor I >> I oppose. Matter passes. Item M is award a bid for police firearms purchase to Keesler Police Supply, Jeffersonville, Indiana in the amount of $257,800. This is a one-time purchase. The funding source is the police department operating budget. Is there a motion to approve? >> Second. >> Any questions or comments for staff? Seeing none, all those in favor indicate by I. I. Oppos. Matter passes. Item N is award a bid for Davis Park site improvements uh to Stenstrom in in the amount of 7 million613,842.60. The contract durations through the completion of the project. The funding source are DCO grant, DCO grant, uh TAP grant, uh another TAP grant, redevelopment funds, CIP funds, RPD foundation funds, and 2022 general fund budget surplus allocation. Is there a motion? Alderman Tumer. >> Thank you, Chairman. I make a motion to lay this item over. >> All right. Is there a second? >> Second. All right. This matter will be laid over. Is there a motion to adjurnn? >> So move. >> All right. All those in favor indicate I I this means journ >> on what's >> Oh. All right. Well, we'll vote on the layover. Uh all those in favor of laying over item end indicate by I I opposed. better passes as a labor. Thank you. All right.