Based on the context provided and the dialogue within the transcript, here is the formatted version with speaker names. *Note: Where the transcript names (e.g., "Connie," "John," "Adam," or "Chief Eisinger/Eastman") differed from your provided official list, I have mapped them to the corresponding roles from your list (e.g., "Adam" is Matt Kline, "Connie/John" are mapped to Councilmembers Hill and Bliss).* [8:27] **Mayor Michele Hanson:** Third 2022 Bayport City Council meeting. Please join me in the Pledge of Allegiance of the United States of America, and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Matt, please call roll. [8:27] **Matt Kline (City Administrator):** Councilmember Hill, here. Councilmember Bliss, here. Councilmember Kipp, here. Councilmember Gilmore, here. Mayor Hanson, here. All present. [8:27] **Mayor Michele Hanson:** That takes us to the approval of tonight's agenda. Does anyone have any questions or additions, or would someone like to make a motion to approve? [9:14] **Councilmember Katie Hill:** I make a motion to approve tonight's agenda. [9:14] **Mayor Michele Hanson:** Thank you. Is there a second? [9:14] **Deputy Mayor Ethan Gilmore:** Second. [9:14] **Mayor Michele Hanson:** Thank you, Ethan. All in favor? Aye. Opposed? Takes us to preparations, accommodations, petitions, and announcements. And then the December recycling award recipient: the recipients are Stephen and Jane Keister at 930 Inspiration Parkway South, and they will be awarded for their recycling efforts with a grant made possible by Washington County. So thank you very much to the Keisters for their recycling efforts. Takes us to our open forum portion of the meeting where we set aside 15 minutes to address topics that are not on tonight's agenda. We do not have anyone in chambers and we do not have anyone online, so we will move promptly forward to our consent agenda where we will consider a resolution adopting items 1 through 15: the December 6, 2021 City Council regular meeting minutes; the December 15, 2021 City Council special meeting minutes; December payables and receipts; December building, plumbing, mechanical, and zoning permits report; the renewal of commercial refuse waste hauler licenses for 2022; the appointment of Crystal Peschlan to a three-year term on the Library Board; the donation of fitness equipment to the Police Department from G. Florida; promotion of Cheryl Gruhlke to the full-time Office Support Specialist position; a letter of understanding for impound housing services with Woodbury Animal Humane Society; a letter of credit reduction request from Westwood Professional Services for Inspiration's Third Edition; authorization to accept donations for Police Department K9; hiring of Kyle Pelletier as a full-time Public Works maintenance employee; the acceptance of supplemental American Rescue Plan Act (ARPA) funding; the execution of an OSHA safety grant for employee protective gear and to install security cameras at the Bayport Fire Department; and the designation of the Bayport Fire Department (101 5th Avenue North) as the polling place for 2022 elections effective December 31, 2021. [11:32] **Mayor Michele Hanson:** Does anyone have any questions, comments, or changes, or would someone like to make a motion to approve? [11:32] **Councilmember Carl Bliss:** I’ll make a motion approving the consent agenda. [11:32] **Mayor Michele Hanson:** Thank you. Is there a second? [11:32] **Councilmember Katie Hill:** I'll second. [11:32] **Mayor Michele Hanson:** Thank you. A roll call vote is required. [11:32] **Matt Kline (City Administrator):** Councilmember Hill, aye. Councilmember Bliss, aye. Councilmember Kipp, aye. Councilmember Gilmore, aye. Mayor Hanson, aye. [12:17] **Mayor Michele Hanson:** We do not have a public hearing or unfinished business this evening, so we will move to New Business. First item is to consider an amendment to Chapter 30, Fire Prevention and Protection, of the Bayport City Code of Ordinances related to the addition of a public safety Distributed Antenna System (DAS) to facilitate first responder communications. Chief Kinney? [12:17] **Fire Chief Gabe Kinney:** Good evening Madam Mayor, Councilmembers. Yes, the Fire Department would like to move forward and have this amendment adopted. It helps us with communication in large structures such as schools, big facilities, manufacturing warehouses, and that. Without it, we're unable to communicate with each other through dispatch, so it is a direct safety benefit to the city. Any questions from the Council? [13:05] **Councilmember Katie Hill:** I'm kind of curious, like, what kind of cost burden is this on the businesses by having to have this? Did we give enough explanation for people who haven't read our packet? [13:05] **Fire Chief Gabe Kinney:** Yeah, the cost could range from anywhere from $30,000 to a million dollars depending upon the radio frequency that they get inside of it. Where we are adopting this is when they do new construction, they're able to accommodate that in the new construction, so it depends upon what's needed. There's one of the buildings in our coverage areas that is close to it because it's such a large structure and we can't get the radio signal inside. [13:53] **Councilmember Katie Hill:** So is there grant money for them? How can they face that? [13:53] **Fire Chief Gabe Kinney:** Well, there is some grant money, but due to the structure and occupants of it, it creates a significant safety hazard. This is the one facility that can have over 2,000 people in it, and if there's an incident there, PD or Fire needs to get in there. We can't communicate with each other or dispatch. We go there now and I'm literally 50 feet inside the building and I can't talk to anybody on my radio. [14:41] **Matt Kline (City Administrator):** I was just going to say, part of the fire code that we are proposing to adopt allows that the changes or updates must be implemented at the timeline designated by the city—in this case, it would be the Fire Department, Fire Chief, or Fire Marshal. So there is flexibility in when that can be accommodated. It's not something where if the Council adopts it tonight, it has to be done immediately. It's going to be a conversation with anybody who's impacted. [15:27] **Matt Kline (City Administrator):** The reason that this came up was that in 2022, apparently, there are some planned updates taking place at Anderson Elementary. The contractor for that project contacted the city to know if we had adopted this appendix to the fire code. So now they'll go and update their plans to accommodate this. By adopting this now, it'll be on the radar for any new construction as well as any updates that may retroactively have to be put in place. As you can see in the appendix, if there's a hardwired system, the Fire Department will work with them to figure out a timeline when that's going to be feasible. As Chief noted, we're not trying to impose an immediate million-dollar charge on anybody. [16:13] **Councilmember Carl Bliss:** Do we know how many buildings in our coverage are affected by it? [16:13] **Fire Chief Gabe Kinney:** Without doing a radio survey, we don't know, but my best guess is the school and Andersen Windows, and then we have two buildings in Oak Park Heights: the King Plant and the High School. This has been brought up before, and working with the Oak Park Police Chief, the high school is on the radar there to get that resolved. Again, if somebody's planning future expansion, this is going to help us. For the safety of the people in those buildings, it seems like they should be aware if there is a radio issue. [17:45] **Councilmember Carl Bliss:** All right, so the incident at the high school two weeks ago where they had the potential shooter situation—was that affected? Was that the issue at the school, that people weren't able to communicate? [18:20] **Fire Chief Gabe Kinney:** No, we could hear each other. It’s just certain spots. [18:39] **Mayor Michele Hanson:** Any other questions? If not, would someone like to make a motion? We actually have two motions to address this particular item. [18:39] **Councilmember Carl Bliss:** I'll move to approve an amendment of Chapter 30, Fire Prevention and Protection, of the Bayport City Code of Ordinances as presented. [18:39] **Mayor Michele Hanson:** Thank you. Is there a second? [18:39] **Councilmember Katie Hill:** I'll second it. [18:39] **Mayor Michele Hanson:** Roll call. [18:39] **Matt Kline (City Administrator):** Councilmember Hill, aye. Councilmember Bliss, aye. Councilmember Gilmore, aye. Councilmember Kipp, aye. Mayor Hanson, aye. [19:26] **Councilmember Carl Bliss:** I'll move to approve a summary publication for an amendment to Chapter 30, Fire Prevention and Protection, of the Bayport City Code of Ordinances as presented. [19:26] **Mayor Michele Hanson:** Thank you. Is there a second? [19:26] **Councilmember Katie Hill:** I’ll second. [19:47] **Mayor Michele Hanson:** It takes us to our second item of business which is to consider appointments, designations, and City Council liaison assignments for 2022. [20:01] **Matt Kline (City Administrator):** Thank you Madam Mayor, members of the Council. Just for the public, if you've already seen this, we are socially distanced at our meeting for the time being in light of the recent COVID surge. The next item is the appointments and liaison designations for 2022. Staff has listed the previous 2021 appointments. If there are any changes the Council would like to make to the specific liaison assignments, they can do so at this time. Staff doesn't have any recommended changes. [21:19] **Mayor Michele Hanson:** Here’s one that I just noticed, Matt. I don't know if it includes the Lake Elmo Airport liaison role? [21:19] **Matt Kline (City Administrator):** Oh, that one, yes. I'm sorry, Mayor, that was inadvertently missed. We will make a note of that. [21:19] **Mayor Michele Hanson:** And I'm happy to continue that appointment. Do we need an alternate, or do we have one? [21:19] **Matt Kline (City Administrator):** Previously, the Administrator was the alternate. If the Council wants to change that, otherwise that would be the 2021 assignment. [21:19] **Mayor Michele Hanson:** I'm okay with maintaining that. Have we checked with the citizen reps for the Cable Commission and Inspiration Stewardship? [22:05] **Matt Kline (City Administrator):** We hadn't made any suggested changes to that at this time because it's so new—we've only met twice. The members are still interested at this point. [22:05] **Mayor Michele Hanson:** Any other changes or comments? Everyone good with continuing on? [22:05] **Councilmembers:** Yeah. [22:05] **Councilmember Katie Hill:** I’ll make a motion of approving the appointment designations for 2022. [22:05] **Mayor Michele Hanson:** Thank you. Is there a second? [22:05] **Councilmember Carl Bliss:** I'll second. [22:05] **Mayor Michele Hanson:** All in favor? Aye. Opposed? Great, thank you. Item number three is to consider City Council regular meeting dates for 2022. [22:53] **Matt Kline (City Administrator):** Thank you Madam Mayor. Again, this is the annual business item. Jordan, if you could display my screen, please. These are the proposed 2022 City Council meeting dates. Most are the first Monday of the month, but staff has suggested changes for three dates due to holidays. July 11th is actually the second Monday; we suggested moving that off the July 4th week. For Labor Day, we recommended moving the September meeting to the second Monday, September 12th. The third item was moving the November meeting to the first Tuesday (November 8th) due to the general election on the 7th. It gives Assistant Administrator Taylor a little more flexibility since she manages the election. [24:27] **Mayor Michele Hanson:** Anyone have any questions or comments or conflicts? Okay, great. Would someone like to make a motion, please, to approve the 2022 regular City Council meeting dates as discussed? [24:27] **Councilmember Katie Hill:** So moved. [24:27] **Mayor Michele Hanson:** Is there a second? [24:27] **Councilmember Carl Bliss:** Second. [24:27] **Mayor Michele Hanson:** All in favor? Aye. Opposed? That takes us quickly to our City Council liaison reports. I will start down with Carl. [25:12] **Councilmember Carl Bliss:** I do not have a report. No meetings. [25:12] **Councilmember Katie Hill:** Well, I have a short one. The Library board met on the 14th. They wanted to approve the RFP for the project going forward. Jill offered the New Year's Eve family event; she was a little disappointed because only one family took part, but she said maybe it was just the year. Our next meeting for the Library board is the 25th. The Building Advisory meets tomorrow by Zoom at 10:00 AM. They are going to go forward meeting the first Tuesday of every month. She’s really excited to get that project going. [26:50] **Deputy Mayor Ethan Gilmore:** We did not meet, so I have nothing new to report. [26:50] **Councilmember Orin Kipp:** The Planning Commission didn’t meet either, as far as I'm aware. [27:04] **Mayor Michele Hanson:** I have been going to those library facilities advisory meetings too. They are meeting tomorrow and they did actually choose a contractor, which is a great step. I also attended the Chamber holiday mixer, which was fabulous. And I attended the gingerbread house competition with my fellow Councilmembers here, Katie and Ethan, on December 11th. I think Matt might have some photos to share of our beautiful gingerbread house. It was a little bit of a disaster in the beginning, but we really came together as a team. [28:37] **Deputy Mayor Ethan Gilmore:** Ethan came to the rescue with our roof fix! There’s no roof on that building; that’s just cotton candy because our roof kept sliding off, it was too heavy. [29:26] **Mayor Michele Hanson:** I don't think the gingerbread would have tasted very good, though; it came out of the box. We definitely will not be replacing our city engineers, though! All right, I do not have anything else to report, so I'll turn it over to the staff. First, Chief Kinney. [30:13] **Fire Chief Gabe Kinney:** Thank you. Good evening again. Our December call volume was 112 compared to 72 last year. We had seven calls on Christmas Day alone. Year-to-date total was 964 compared to 939. Jordan, if you can show the screen—this is the breakdown of the calls for the year-to-date for Bayport, Baytown, Oak Park Heights, and West Lakeland. We were up 1.9% compared to 2020. [31:54] **Fire Chief Gabe Kinney:** Breaking it down by time of day, workday calls are 35.5%, and evening/night calls are up 40%. Most of our members are getting up in the middle of the night for calls. About 40% of our calls come from our "top 10" addresses. As for the trend, you can see we’re trending up just like everyone else. Any questions on the calls? [34:10] **Mayor Michele Hanson:** Thanks for providing that information. [34:10] **Fire Chief Gabe Kinney:** Our monthly drills were SCBA and cold water rescue. We listed and sold our old CV1 for $19,225. Coming events: Washington County Fire Chiefs meeting. Watch out for ice; I was a victim of a slip at a call recently. Use caution out there. [35:15] **Mayor Michele Hanson:** Please do extend our thanks to the entire department. Seven calls on Christmas Day alone, and many in the middle of the night—and these are volunteer firefighters. Our sincere thanks. [35:32] **Police Chief Jay Jackson:** Good evening. For past events, on the 17th, we had Toys for Tots. We had copious amounts of toys, probably the best amount in five years. Oak Park came down this year too. Upcoming events: I’m preparing for a workshop to discuss succession planning for my retirement. Matt and I are getting that information together for you. January is busy; everyone is putting in for vacations. We are joining Oak Park for mandatory 2022 training: Use of Force, Taser, and Pepper Ball training. [37:03] **Police Chief Jay Jackson:** Our 2021 total incidents were 8,779, which was very close to 2020. I also appreciate you approving the consideration for donations for the K9. Kilo was a big factor in our engagement. He took $10,000+ of narcotics off the street. This new dog would be trained in tracking (for lost children or seniors) and narcotics. The cost is about $12,500 for the dog and training. We already have commitments for free food and vet care. We are asking for permission to get these funds donated so it won’t cost the city anything except maintenance and fuel for the forfeiture car we already have. [40:09] **Councilmember Carl Bliss:** Do you have a plan for soliciting donations? Like a GoFundMe? [40:09] **Police Chief Jay Jackson:** We wanted to get it approved first. We'll look at Safety Camp and National Night Out. I did ask who might be interested in being the handler; only one person has applied so far. Matt, Sara, and I will sit down with them to make sure their family is on board, as it's a big commitment. [41:41] **Mayor Michele Hanson:** I hope it works out. What can we do to help spread the word about the fundraiser? [41:41] **Police Chief Jay Jackson:** Let me know if you have ideas. We will have a memo as donations come in. Thank you for also approving the exercise equipment donation; I want my staff to be healthy. [43:05] **Mayor Michele Hanson:** Excellent report. Thank you to your team. Public Works Director Joe Hansen? [43:51] **Public Works Director Joe Hansen:** Madam Mayor, members of the Council. Not too much going on, as with every winter. We try to reiterate that snowplows are out and to keep cars and garbage cans off the streets. We are working on the booster station upgrades. We also interviewed for the Public Works position and hired Kyle Pelletier; we're happy to have him. One last thing: the ice rink is being flooded. People are already skating even though the conditions aren't great yet, but it should officially be open by the end of the week. [45:23] **Mayor Michele Hanson:** Thank you. Just a reminder for residents to leave room for emergency vehicles when parking on the street, especially with the snow. Assistant City Administrator Taylor? [46:22] **Sara Taylor (Assistant City Administrator):** This is so different! Similar to last month, December consisted of wrapping up projects. As Matt mentioned, we hired for Public Works, and Cheryl Gruhlke has accepted the full-time Office Support Specialist position. She’s doing an excellent job. The *Bayport News* newsletter is in process for March. I’m working with the labor attorney on the personnel policy ordinance; we plan for a workshop in February. [47:54] **Sara Taylor (Assistant City Administrator):** Final edits to the 2040 Comp Plan are in process. It was delayed due to a population forecast discrepancy from the Met Council, but they have accepted our modification since we are mostly fully developed. Lastly, the King Plant advisory panel meetings have concluded. A formal presentation to the Oak Park Heights City Council is slated for January regarding the decommissioning of the plant. [50:20] **Mayor Michele Hanson:** I think most of us would be interested in that report. Thank you. Matt? [51:07] **Matt Kline (City Administrator):** Thank you Madam Mayor. Tomorrow, Mayor Hanson, Chief Kinney, and I will have a follow-up meeting for the Fire Service Agreement review at the fire station. We will give the Council a recap after that. Regarding the 4th Avenue one-way pilot program: we heard from a couple of residents about difficulty with through-traffic in the alley. Police and school administration strongly support keeping it one-way, but we are adding "No Through Traffic" signs for the alley. We’ll wait one more month before making it permanent to ensure we touch base with all residents. [54:12] **Matt Kline (City Administrator):** Administration has been busy with year-end reporting. A thank you to Mary Goulette for taking over the finance position duties during this busy time; she's been a trooper. Finally, I’m coming up on my fifth year as the Administrator, so I’ll be scheduling my annual review for late February. [56:31] **Councilmember Carl Bliss:** I have a question about the alley. Was the concern the heavy traffic for that 15-minute period? [56:31] **Matt Kline (City Administrator):** It was more about congestion and driveways being blocked. The alley isn't intended for school traffic. [59:35] **Police Chief Jay Jackson:** I would just say that it's our third route iteration, and it's by far the safest. It used to back up all the way to City Hall. Now it’s just one intersection that’s tricky. We’ve told drivers not to use the alley, and we are monitoring it to educate them. [1:01:54] **Councilmember Carl Bliss:** Have enough cars been queued up southbound to get onto 95 by the library? That was one of my concerns. [1:01:54] **Police Chief Jay Jackson:** It hasn't backed up that far. This seems to be the least intrusive and safest way to do it so far. [1:03:56] **Mayor Michele Hanson:** Thank you very much. Happy New Year to everyone. Thanks to the whole team for dealing with all the change management this year. If there are no other announcements, would someone like to make a motion to adjourn? [1:04:42] **Councilmember Katie Hill:** Motion to adjourn. [1:04:42] **Councilmember Carl Bliss:** Second. [1:04:42] **Mayor Michele Hanson:** All in favor? Aye. Meeting adjourned.