e e e hereby call to order the Roseville city council meeting for Monday March 18th 2024 Miss hson would you call the role please council member Edon herec member schroer here council member Gro here council member strong here mayor Ro here uh and with us at the de by way of introductions we have our City attorney Rachel tuny who's on my right at the very end and our assistant city manager Rebecca Olsen is on my left at the other end uh filling in a for our city manager Pat Tron who's not able to be with us this evening um we will have an opportunity to hear from uh staff and other guests as the meeting uh progresses and we'll make those introductions at those times I would remind folks if you have a cell phone to be sure and silence it or otherwise assure that it doesn't disrupt the meeting uh and for members of the public there are meeting materials in the back of the room under the clock by the back door uh there's a full set of all meeting materials one copy for one to share uh in the three- ring binder and then there's additional copies of the agenda for folks who wish to have their own copy of the agenda uh with that uh the next item of the agenda is the Pledge of Allegiance we ask folks to stand if you're able pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation indivisible with liberty and justice for all i' like more than blue tape thank you all right next on our agenda is uh approval of tonight's agenda uh I'll check as I always do with Staff first Miss Olson are there any changes from a staff perspective that need to be made there are no changes made all right uh then checking with the council are there any Council changes to the agenda this evening or items that the council would like to remove from consent for separate consideration all right then we'll do a quick check with members of the public if you're here this evening to speak or ask questions about an item at the end of our agenda in section 10 which is known as the consent agenda uh those items happen at the end of the meeting and are taken up as a as a single motion with limited opportunity for public input but if someone is here to testify on one of those items this would be the time to let us know and we can take that item up earlier in the meeting so once again items 10 a through G also known as the consent agenda uh at the end of our agenda would be taken up late in the meeting and as a single motion but once again if somebody is here for one of those items let us know and we'll take that up earlier is there everyone here for an item in section 10 does not appear to be the case all right with that then we have our agenda as presented is there a motion motion to approve so moved second it's been moved by council member St second by council member etton to approve the agenda as presented uh any discussion on that motion hearing none all those in favor signify by saying I I oppose that passes unanimously we have our agenda this evening uh next on the agenda is our first opportunity for public comment uh this is a chance for folks to speak on items that are not on tonight's agenda uh but may be related to City business or of interest to people in the community uh this is an opportunity to as I said speak on General items is there anyone here this evening who wishes to speak on General items not on tonight's agenda at this time right does not appear to be the case we'll move then to our agenda items and our first agenda item this evening under recognitions and donations we've actually got three items there this evening the first is a proclamation related to Arbor Day I'll read the proclamation and then a motion from the council would be in order the proclamation reads whereas roseville's trees have been a significant element of our community because of their beauty and importance to our environment and whereas trees are increasingly vital resource for Roseville enriching our lives by purifying air and water helping to conserve soil and energy and in serving as recreational settings and wildlife habitat of all kinds and whereas activities such as construction damage and pollution as well as drought and disease have damaged and destroyed many trees which there therefore uh which are therefore in need of replacement and whereas the SE Roseville seeks to positively impact our environment by planting trees and ensuring that these trees are nurtured and protected and whereas trees in our city increase property values enhance the economic Vitality of business areas and beautify our community and whereas trees wherever they are planted are a so source of joy and spiritual renewal and where as trees assist with the drainage and flood mitigation and reduce City costs for sewer and water treatment and whereas everyone is encouraged to care for our trees and plant as many trees as possible now therefore be resolved the City of Roseville declares April 26th 2024 as Arbor Day in the City of Roseville so moved that right it's been moved by council member Aton seconded by council member gra to auth approve that Proclamation any discussion on the motion hearing none all those in favor signify by saying I I opposed that passes unanimously and that Proclamation is approved for Arbor Day our second Proclamation uh this evening is in relation to fair housing month in Roseville and reads as follows whereas the month of April marks the anniversary of the passage of the federal fair housing law of 1968 recognizing that no American should have their right to purchase or rent shelter of choice AB bridged because of race color religion sex handicap familial status or national origin seual sexual orientation or gender identity and whereas equality of opportunity is for all is a fundamental policy of this nation and the City of Roseville and whereas the location where people live has a direct impact on the quality of their health education and access to economic opportunities and whereas historical racial discriminatory housing practices have created racial and economic segregation in communities that have created disperate outcomes in overall quality of life including access to home ownership quality Education Health Care and transportation as a few examples and whereas economic stability Community Health and community relations in all communities are improved by diversity and Integra integration and whereas the City of Roseville is committed to promot promoting housing choices and fostering inclusive communities free from housing discrimination and whereas the City of Roseville establishes the City of Roseville as the city council excuse me establishes the City of Roseville as an inclusive community committed to fair housing by applying this to its housing programs and services and promotes appropriate activities by private and public entities intended to provide or provide or advocate for Equal Housing opportunities for all residents and prospective residents of Roseville now therefore be resolved that the City of Roseville hereby declare April to be fair housing month in the city so second all right it's been moved by council member gra seconded by council member stra to approve that Proclamation any discussion on that motion council member St I would just like to add I really appreciate the efforts of our community development department and the Eda and really making this a living breathing um Proclamation that we I feel like this is something we've actually done in practice and I'm really proud of the work that we've had brought forward to us and that we've approved so thank you council member St another discussion and I would note that I think the adoption of this Proclamation is all hand inand with those efforts uh and is part of uh um I don't want to say approval but part of being accepted by the Met Council as working towards our housing goals that are Set uh for the City of Roseville so it's important that we do this and and also have the policies in place and the actions that back that up so thank you for pointing that out with that we've got the motion before us to approve this Proclamation all those in favor signify by saying I I opposed that passes unanimously that Proclamation is approved and uh finally under recognitions and donations uh it's a special time of the year for us we get to recognize uh volunteer activity in Roseville in the specific area of serving on our volunteer advisory commissions uh we've got a number of people that are cycling off our commissions this year uh and want to make sure we recognize them and so miss olssen will do short presentation and we've got some certificates to present this evening thank you mayor and uh council members um as the mayor indicated tonight we're going to be recognizing outgoing Commissioners and thanking them for their service a few of them might be here tonight um but regardless of their attendance we want to make sure that we recognize them for all that they've done um and we will be sending those who aren't here A Sign certificate of appr appreciation um as you know commissioner service is one of the toughest volunteer roles uh it requires ongoing commitment additional work oftentimes outside of the commission meetings and a lot of behind the scenes work to bring recommendations advice and issues um to the city council for consideration each of these Commissioners have distinguished themselves as a steward not only of our organization but also our community they've each given their time their knowledge and their resources with one goal in mind to continuously improve our Roseville Community the city would not be able to accomplish what we do without the work of our community volunteers so tonight we recognize those who have served as Commissioners and thank them for all of their time and recognize their contributions to our community first up is the finance commission the finance commission advises the Council on short and long-term Financial policy matters and reviews annual financial information tonight we are recognizing one outgoing commit commer Wanda Davies she was appointed in 2019 the city's human rights inclusion and engagement commission advises on matters of Human Rights inclusion and engagement and tonight we're recognizing five outgoing Commissioners Amanda Becker appointed in 2021 William Hill appointed in 2023 Katherine momer appointed in 2018 Laura Palmquist appointed in 2021 and laurianne Williams appointed Ed in 2023 and last on our Park and Recreation Commission um this commission makes recommendations related to parks recreation programs facilities and services and there are two Commissioners who are receiving recognition this evening darl beanas who is appointed in 2017 and Leah iara I think I said that correctly appointed in 2021 so each of these Commissioners have put in countless hours of volunteer time and provided input and advice to both staff and councel and we just wanted to take the opportunity to say thank you for sharing your time and talents with our community I think we do have one representative of a commission if you can come up okay you're the best one though you're going to stand in for everybody else well thank you Kathy so much for your service on the human rights inclusion engagement commission I believe you served uh if not a full term maybe even partial term before that that's right yeah so a lot of service and a lot of meetings to attend uh and a lot of work to do between between the meetings so we really appreciate all that work that you've done for the community and on behalf of the residents of the community on the human rights inclusion engagement commission we have this certificate recognition for you thank you very much thank you for your service and you feel free to make any remarks you wish to oh just thank you for it was an enjoyable it was a enjoyable contribution um and I enjoyed the people with whom I worked great well thank you again thank you and thanks to everybody else who served uh and will'll be making sure they get their certificates in fact I'm going to give them to miss Olson now just to be sure thank you right and with that then we'll proceed to our business items on our agenda this evening and we have two uh items under the business items uh 7A being the first one which is to consider uh an ordinance amending uh chapter 801 of the Roseville city code related to water meters specifically water meter deposits and I'll turn it over to our Public Works director Jesse fry hammer for this item this evening which is back before the council uh for final consideration uh thank you mayor and Council um so we had presented this item uh at the February 16th uh council meeting we did make a few very minor tweaks uh to it but just real quickly to summarize uh what we're looking to do with this ordinance is change uh the water meter deposit to a fee um this is really more of a finance item to simplify things basically a fee would only be paid for new new uh home construction or if someone was adding water service um currently deposits are collected each time um an account is changed changed um but there's really no purpose for the city to collect those deposits so um we don't really have a need so we are proposing um to to eliminate that currently if the a meter is broken or removed for some other reason we have other ways to to recover the cost of the meters so uh the big thing this would do is really save a lot of Staff time to track meters um I know we did present the last time um that we would look to phase this out over um basically as homes came and sold we do understand that uh council's looking to to speed that process up so we will look in I know our finance staff is looking into how we can do that so we're not bringing that tonight for consideration but we'll bring that back um at a later date so with that I will um close my presentation and answer any questions that the council may have all right uh thank you Mr frymer and indeed this is back before us uh Council any questions for staff on the ordinance that's before us this evening all right um are there any members of the public that wish to speak to this proposed ordinance change uh if so this would be the opportunity to do so uh and while you're coming up uh just a reminder on public comment we do have a three minute time limit under Council rules and I'll try to enforce that gently uh and generously and then also if you can start your comments with your name and either Street or address for the record hello and welcome Roger Jr Wagner pleas rosille Minnesota and uh I'm always really interested in how City fees are determined because I know you're supposed to just kind of recover your costs and not go beyond that and I thought it was kind of interesting that let's just look at a single family home that the new fee is exactly the same as what the deposit was I think they're both $340 so I'm wondering now this new fee are the people buying the meter because I assume it cost $340 that's why the deposit before was 340 so if they something happened to it they had to buy you know pay for another one so I'm wondering this new $340 is are they buy are we buying the meters than the property owner owns the meter or are there some other expenses that just happen to add up to $340 so I'm just curious how you know how he came up with the $340 the same as the deposit was so then so I'm wondering about that what what what we're what you're actually collecting the $340 for and then uh you're talking about the uh how about the deposit money I found out last week which you probably already know this that usually when I think a deposit I think I'm giving someone money they're going to hang on to it until I return something but it sounds like the city hasn't been holding on to that money you've been spending that money so you don't really have the deposit money so I would suggest that the next item you're going to do you're going to talk about your uh cash Reserve fund that you start using the cash Reserve fund to pay people back for the their meter deposits so that's a suggestion but really I'm just wondering how came up with $340 for a house and also this is since it's something that's you know you're changing something that's been in a effect for I don't know how long 50 60 years you could should have probably had the finance commission look at it too before you made a decision thank you all right thank you for your comments this evening is there anyone else from the public who wishes to speak to this item this evening right seeing no one then we'll close the opportunity for public comment uh we've got the request before us and certainly would maybe take an opportunity here to uh respond to the questions I'm not sure if it's entirely a a public works thing or if it's a little bit of a finance thing as well but I'll turn it over to Mr Fry Hammer to attempt to answer uh as much as you can about those yeah so our the the meter deposit and the the new proposed meter fee which would be in the fee schedule adopted later in the meeting is based on the size of the meter what our current costs is we just kind of round up just to cover our costs as we said that once a year but yeah it does cover the co just the cost of meter all right and um I'm presuming from a legal point of view uh simply because the homeowner is is or the business owner as the casee may be is paying the city for the cost of the meter that does not mean that they are establishing any kind of ownership interest in the meter it's still the city's meter is that correct correct I think the code the city code makes that very clear okay and if I remember the deposit the way it worked was that if you made a deposit when you purchased a home uh then you got that back when you sold the home and then the next purchaser would pay the the the deposit at that point and what we found over time is that that that really isn't uh necessary to the original purpose and intent of having the deposits and so that's why we're changing the policy uh and this would only these fees this fee would only affect new meters in new installations correct right so if it's an existing homeowner that has a me replaced for whatever reason if it's and we talked about this at the last meeting if it's something that's their fault and that's why it's being replaced they're responsible for the cost but then if it's something that that's the city's responsibility the city would pay for the cost of the replacement meter correct okay and as to the um the fact that we' were spending all our deposit money as was suggested I think in reality uh and I'll lean on my my financial Associates here who may be able to say it better but we have that uh that obligation as a as a um what you might say a deferred liability on the books of the city uh that's what a deposit really is and so um it it may mean that those funds are sort of like a bank account account you're it's sort of fluid in what's going on in all the the transactions but basically we still have that obligation that we need to uh pay back to the people that we made the promise to pay it to so it's uh it's still that obligation is still there while the funds may be moving around as part of the the the business of the city um so I think that answers that question unless anybody uh wants to correct all right sounds good other questions or followup from Council Members now that we've had the presentation in the uh feedback from the public council member strong I was just wondering if we had had I know we had very low participation initially but there was some reminders how we had increased participation in the um meter um I guess kind of related the people taking pictures of their meters and sending that back oh for the the water supply yeah so uh I think we're about 38% it's still slow but it has picked up in the last three weeks so uh yeah still encouraging people to help us complete that survey good Remer as as our Public Service then just a reminder to take a picture of your meter and send it in and more specifically your water service overall because we want to identify if we have any lead water pipes and be able to get those taken care of Y yep for folks who may not have been tracking that at home uh and we should have got a couple notices by now yep we've publicized that but that doesn't always guarantee that everybody's up to speed on it like we are right right all right once again and I just did want to check to do we have an ordinance summary with this one or should we have an ordinance summary we do not not so we would be publishing the whole ordinance and it's not terribly long I guess page and a half okay uh with that is there a motion from the council related to this particular ordinance so I'm moved second it's been moved by council member seconded by council member ratton to approve this ordinance discussion on the motion as the maker council member nothing think further all right council member Aton as the second I would just concur with the staff note that to improve our return uh timing instead of 40 to 50 years that we return people's money sooner than that here here any other discussion on the motion right hearing none then we've got the motion before us to approve that ordinance change once again in chapter 801 uh related to the water uh meter deposits becoming a water meter fee um all those in favor signify by saying I I opposed that passes unanimously and that ordinance is approved uh thank you to public work staff for bringing this one back and we've got more to come on the water ordinances but that'll be at a later date uh that then brings us to our second business item item 7B uh which is to uh receive our 2023 cash Reserve fund report uh and consider transfers uh per the policy and I'll turn it over to our finance director Michelle Petri to bring this item before us this evening Miss Petri good evening mayor and Council um the city has an operating fund Reserve policy um a copy of that was included in your packet and I'm trying to get the uh analysis up here that's better all right um and every year there are certain funds that are examined to determine if their fund reserves are in excess of their High Reserve level and what that means we've got a minimum and a maximum reserve for certain funds which are either tax supported mixed tax and fee supported or fee supported only and for 2023 based on un audited numbers the Parks and Recreation fund is above its high target range of 30% and that's 30% of the operating budget for the next year the license center fund is above its high Target which is 15% by 327,00 and Recreation fund has has achieved a higher Reserve is because there has been more participation in programs but we also did increase the tax levy for the Parks and Recreation fund the license center received a one-time transfer from the state of Minnesota of $27,600 time that Deputy registers are now spending under the M drive system as you may recall you used to be able to go in and renew a driver's license in about 10 minutes transactions are taking about 20 minutes because the deputy registar are now doing all the data entry that was previously SP split between deputy registar and the state so we did receive a one-time infusion to offset um that additional time the general fund as presented here is estimated to end the year with a 38% cash Reserve when it comes to audited figures the general cash Reserve fund gets rolled into the general fund so when we present the audit the reserves look higher than the range but we have a specific target range for the general fund only which is 35 to 50% and as a reminder the general fund is the fund of Last Resort and it is prominantly supported by property taxes which is why it has the higher Reserve ratio the communications fund is the other fund that we've examined and looked at over the years and it is estimated to finish the year at a 12% cash Reserve which is above its minimum of 10% previously we included the information technology Fund in this analysis but that has been rolled into the administration department within the general fund and as part of the budget process all fund reserves were allocated through the budget process to cover equipment that's being purchased directly in the departments in 2024 so with that um we're recommending two transfers from Parks and wreck and the license center into the excess cash Reserve fund and if those transfers occur the excess cash Reserve fund would have slightly over a million at the end of 2023 so with that are there any questions right thank you Miss Patrick uh questions from the council council member um just a question on the the onetime infusion of money from the state to the deputed regist to make up that time difference next year we won't have that how how is that going to be handled well we just won't increase our fund reserves above the high level sure um we also were successful in 2024 and getting the fees raised yes slightly okay and just to clarify those are the deputy register our fees that are set by the state those were increased got it okay thank you other questions from the council Council memb TR um I had two question one was about the parks and rec fund obviously it's not a huge um over Target but I'm wondering if there was any fee consideration reconsideration given that just so that you know we are the fees or scholarship are an equal so we come a little bit closer and so we continue to provide that value to our our residents in a way that they expect and here comes Mr Johnson pror director Johnson well I would remind you that the parks and wreck fund is not 100% fee supported yeah right um we do put a property tax into it but uh in answer thank you mayor and council member um in answer to your question we do try pretty hard to keep our fee supported Rec programs to in that fee column essentially pay for their expenses right um we did increase our scholarship usage this year it's the first time we've been over $10,000 which is a victory positive thing um we still are grossly under not grossly but we are under what our uh similar cities charge for our fees so we think that we're fair but we certainly do try to keep that as low as possible um we did find that somewhere around half of our scholarship users were hitting our scholarship maximum which indicates that they're using all the money which is a good thing but it also could indicate that they're not able to take further advantage of other programs so is a fair part of the conversation but we certainly try to keep our fees as low as possible and we're pretty intentional on the expense side to make sure that we come in where we plan on it right well and then I'm sure in followup to that and I know we've had this conversation just the uh safe and sick leave and how that will impact your uh very part-time uh summer and seasonal staff how where you have to take that into consideration so that will be a a cost that hadn't existed in the past and as we also raised our rates a bit so that we could be more competitive for Summer Staff and things so I know those will all Impact and just on the license center I know that given that we are having to provide so much more service I was wondering if we were able to add any staff um on a more long-term basis in order to accommodate that with um the fees as they were um we're actually examining that directly because we just received notice of a retirement which is going in a lead position so we will have the the shuffle upwards amongst staff um but when we built the 24 budget we didn't know Maplewood was going to close their license center and so we have seen quite a um increase in customers I did run a brief analysis and if we were to take one of our three quter employees and make them full-time we would just about Break Even the cost versus uh the revenues and it was a very conservative analysis so I truly believe that moving one of our employees the fulltime will break even it'll allow us to serve more customers um it will also allow us to expand the hours of our knowledge-based testing so I have put in a request to the city manager um to increase that now and will'll be examining again during the budget thank you yeah I've noticed the increase even just in time weighted um and had other people mention it but again it's a service that people very much appreciate so yeah yeah and unfortunately some of that time is just beyond our control because the staff do have to do all the entry and all the copy and so in the past the state would do some of the inury other questions uh Council um I would note that I would think that makes a lot of sense to make that increase even if we're not going to make a bunch of money but rather to ensure that we're getting quality service to folks who are coming in um it's a very public part of our our work here in Roseville I hear about the Roseville license center all the time from people so um and so we want to make sure that stays positive um by serving that well um I know I was part of the passing of this uh fund policy but it bugs me a little bit that the only major department that is being uh having money pull out is the parking R department the police are not called out separately the fires not call separately Public Works not admin right so we never see if those departments are breaking over a line we I have them all mush together in the capital uh I'm sorry in the general uh fund and so we get a a skewed perspective and I feel feel like one major department is taking all of the um departmental level um withholdings right now so um anyway it it frustrates me about that I think the policy leaves a lot of departments without scrutiny and uh the clearly the park and rec fund has provided a large amount of money over time I appreciate that we've noted this we kind of track which departments are providing what um but it's quite clear that there's only one real Department that's doing this right now so well and in some cities the park and wreck department is part of the general fund those that say certainly we could do that right um here it's actually two funds is the recreation fund and the parks maintenance fund Parks maintenance is 100% tax supported um as Matt noted um the Feebas programs in Recreation the costs and the revenues they try to match but they do have a number of programs that are not fee supported um is it unfair probably um in my past life um if a Parks and Recreation fund had extra It generally went to the capital Improvement fund um and as you might recall we already took 200,000 out of this fund and put it into the parks and wreck vehicle and Equipment fund and that fund will continue to need financial support either through Levy increases or through future transfers out of this excess cash Reserve fund um you know Public Works Polie fire we've talked about their equipment as well um those funds do need support um we do internally analyze budget versus ashual by departments um that's part of our audit procedures before the Auditors come on board and if we do have a department that exceeds its budget we would report it in the footnotes we've been fortunate that everybody has managed their budgets appropriately and have come in under their budgets we don't have tax we don't tax a tax we don't set a tax I guess for police or for fire or admin all of that's considered General government so goes into the property tax levy for the general fund that's the differentiation I mean we could certainly stop having separate funds for the Parks and Recreation and just merge it all into the general fund but but um you know we can look at I think it's thing for further uh further discussion and my point with other budgets were not that they were in the red but rather potentially in the black um significantly um and that when the parkner rec department is in the black money is taken away and when other departments are we don't even know they you know we we have no idea as a council we don't see that broken out maybe part of the a process but the council does not see that broken down um so we don't know so it just I'm concerned about how this works and that one department is losing cash not always I mean certainly some of that's coming back to the department but we're also not taking if if the police department's ahead in in in the black at the end they we're not taking money from that and putting it into police cars right in the same way that this is that okay we're taking it from this operation and put it into this capital expens I think the difference is that this is is much more um uh obvious or much more apparent because we have separate funds for the park and recreation department and we don't have those same separate funds for other departments um on the other hand I don't know that I I completely agree with the characterization as taking money away from Parks and Recreation either uh because uh to the extent for instance that that might be property tax money you know we don't once again Levy a tax by Department we Levy a tax tax and some of it goes to a department so it gets into once again you know um you know ideally everybody would be spending exactly what they yeah budget and in reality it doesn't always happen and it just happens that the parks Rec fund because it's a separate fund shows up in our rollover but I think that it was a point well taken that it's completely as part of the policy that you supported also a decision- making by the council as to what is done with those funds and it was noted uh the recent decision to put funs back into the park of recreation equipment fund was taking essentially Park funds and putting it back into park so I mean there's some there's some thoughtfulness to this on the part of the council well I'm not saying it's not thoughtful I just think that most things are sliding under our radar as a council and uh yeah I mean a million dollars has been pulled into this cash Reserve fund over the last five years so and and at least for the benefit of the Parks and Recreation Department we haven't decided to cut the parks and budget by the amounts that we SE that certainly could have been a decision process counc sh uh yeah well I think it's not so much I don't think we want to roll the parts and wreck in I think what you're saying is you want more detail of the other departments possibly to see if they are running um compared to their budget that's a starting point I think that's generally in a budget I would love to understand more of how our other departments are doing it shows up in this way and it like it highlights it the lack of trans transparency is the right word the lack of available information about our other departments is highlighted in this kind of situation which I'll also but even in this cash I was going to point out the Eda is actually called out in our operating fund Reserve policy but yet we do not see the B we do not see that fund anywhere and I know it doesn't roll into the excess cash Reserve but since it's in the policy stating this is their um uh should maintain a reserve deserve a 35% I think it's important that we actually see the fund where that's at and then maybe that's another one that's you know has quite a pile of money in it and so do you leave it in Eda fund or is there something to be done with that as well but I sure would like to see it and we certainly do see it so there's there's two different things that are reported this is specifically to the excess cash fund policy which relates to specifically these funds and then we also have our annual rep on just our Reserve levels in all of our funds and that's where we see the Eda and all of our Capital funds and all of those particularly called out it's because it talks about certain funds are at a certain percentage right that's the operating that's the overall fund Reserve policy for all the funds and that's the reporting that we get on all the funds in our annual uh but my point being I don't know if we want it not being part of this well we have two things is one I it's a separate item we may not be to mix the money no I know but I mean you might be able to do something but we do get it reported as part of the budgeting process for the Eda yes and we've made a point of making sure that go forward that better yes but again I'm just and you know it's in the policy so I guess I I'd still like to see it but it's not in the policy related to this action this evening that's that's in the cash carry forward policy that's true I mean you know because the reserve policy applies to a lot more funds than just what we're looking at tonight right so on that side anyways I'm just because it's just I I think my point being as I'm agreeing with um council member Edon that more information is is better than less so that's just the point sure and and maybe there is a way that we can um as even as part of this when we look at the general fund we could somehow have some kind of breakdown as to what contributed to the general funds status if that's possible you know in the department way I think that might be a way to to get at that yeah I mean there's ways to break the expenditures town the differentiation is we don't have outside of property taxes revenues dedicated to Administration to police to fire I mean we've got some revenues but not we have fees for several of those departments and public works and fire we have fees for inspect infections and so I mean there there are various fund sources that drive all of these budgets so that is a good point though that I mean if you're if you're just applying the levy to the fund you're you you don't there's nowhere where we say police is this much of the levy other than sort of our generalization you know so I think that's the Challenge from an accounting point of view so but maybe we can we can think about it some okay thank you I did have one question about the uh license center uh only uh because I know we've got that internal loan that was related to the purchase of the building that's been paid off it is paid off so that won't be impacted by this then so that answers that question that's good all right moving on then all right uh other questions from the council all right I do want to provide an opportunity if there is anyone from the public this evening that wants to uh speak to the request to note the uh over policy maximums the couple of funds and do those transfers um this would be the opportunity is there anyone from the public to speak to this item right seeing no one we've got the request before the council uh is there a motion all right moved by council member schroer seconded by council member gra uh to um authorize the transfers as noted in the staff report uh from those two two funds into the cash carry forward fund and then uh we later on we'll have the opportunity over the course of time to determine if we need to take anything out of that carry forward fund to use for other purposes but this is to put those funds in uh we've got that motion before us council member Scher is the maker of the motion any further discussion and council member gra is the secondary no it's just keeping in in line with our policy that we have now I think uh this was a good discussion but those things I think would have to be taken up in a different meeting that's my opinion certainly uh any other discussion on the motion right hearing none all those in favor signify by saying I I I opposed that motion passes unanimously uh and those transfers are approved uh that brings us to consideration of uh Council minutes we've got the minutes of our March 4th uh council meeting as well as our February 26th council meeting um do we need to take those up as separate motions or all right all right is there well first of all are there any changes or corrections to the March 4th minutes as presented otherwise is there a motion to approve approval March 4th minutes all right second it's been moved by Council graph second by Council M to approve the March 4th minutes all those in favor of approval signify by saying I I opposed any abstentions I me or somebody all right that motion is approved with council member Aton and abstaining all right we then have the motion or the minutes from our February 26th council meeting is there a motion to approve those or any changes or Corrections needed second that's removed by council member at and second by council member schroer uh discussion on that motion hearing none all those in favor of approving the February 26th minutes says presented signify by saying I I opposed any abstentions one I all right that motion is approved four to zero strong abstaining all right that then brings us to our consent agenda uh and uh Miss olon if you give us a brief description of the items on the consent agenda this evening and we raced through the meeting here so hopefully we've got a chance to catch up let's try that one more time all right uh tonight uh item 10A approves payments in the amount of 2,666 15539 item 10B approved several purchases over1 ,000 uh the first one includes the purchase of four ballistic Shields and shield transports for officer safety in the amount of $ 36,4 this will be paid using public safety Aid dollars second item um is the annual contractual pavement painting in the amount of $15,200 the third item is removal of trees as part of the County Road B reconstruction project uh the majority of trees being removed are along the trail on the south side of the road adjacent to Midland Hills Country Club and they're being removed due to the trail construction and Stor storm sewer improvements and we removing those trees outside of the Project based on mot guidelines to prevent disrupting the nesting season of the endangered long-eared bat and the last item on that uh uh purchases over 10,000 is every year the city rehabilitates segments of the binous trails and parking lots so $180,000 has been budgeted for this contractual work in the 2024 CIP and we've received quotes for the Roseville Skating Center North parking lot Howard Johnson parking lot and a waso Hills pathway and this item would uh award the batumin would award the project to binous overway binous roadways Incorporated with this project item 10 C approves two temporary gambling permits one is for the Roseville American Legion which is holding a w on July 4th and September 15th and the other is for Minnesota boxer rescue which is holding a bingo event at vent Bruce stillery on May 5th item 10d approves an ordinance amending the C City's fee schedule um this has a couple different items in there in February the council amended chapter 703 regarding bus benches in the right of way and as part of that Amendment included a 2-year license and due to the length of the license the F the fee schedule needs to be updated there are a couple other changes as well including the change from the water meter deposit to a fee as well as the removal of fees listed for traffic signals and street lights um from the electrical inspector for residential fees item 10e is an update on City Grant applications Grant dollars awarded in 2023 which does not include City contributions total $2,103 th000 and 103,6 $17 and in 2024 the grant do dollars have totaled $859,000 item 10f approves a professional service agreement with a2s which is Advanced engineering and environmental services uh this is to perform on call consulting services for maintenance of the city's sta software uh they've been doing this for several years and um services are on an on call basis this is approving the contract for a period of two years and 10g the last item on there approves a drainage easement over lot 17A block one aaso Shores that allows for grading and turf reinforcement to improve drainage and maintain access for owners there's no cost for the easement um and the overall cost of the improvements is estimated to be $35,000 and paid for by the sto storm sewer fund once quotes are received staff will bring an item forward for Council approval on that item and that is a consent agenda all right thank you Miss Olson is is there a motion on the consent items move second it's been moved by council member gra seconded by council member Aton uh to approve those items uh any discussion on the motion Council I just had a question about the um temporary gambling permit by the Minnesota boxer rescue um being held at bent brw stillery does and that does not count then toward bent brw Stiller's limit in a year uh of activities this is I believe a permit for the temporary gambling as opposed to their their uh alcohol related events they have 12 permitted events specific to their license for the serving of alcohol but this is a temporary gambling permit so separate I just wanted to clarify just since they've had quite a few things come forward and make sure it's not considered a separate event thank you yep and this is uh I believe the permit is in actually held by the the charity as opposed to bers stillery okay thank you any other discussion or questions on the motion no right hearing none all those in favor of approving these consent items signify by say i i i opposed that passes unanimously those items are approved uh next is future agenda review Miss olssen once again this is an opportunity for you to update us on the future uh meetings coming up sure thank you um your next meeting is April 8th and on that meeting agenda you will be considering issuing an RFP for the Lexington Park playground um we'll also be bringing back the hotel licensing ordinance for further consideration there is an abatement assessment for 435 Judith um um in addition we have uh scheduled the continued conversation regarding changes to the HRI and we will also be introducing the new equity and inclusion manager who starts next Monday uh March 25th excellent uh April 15th is a work session and on that agenda are several items one is recycling RFP and the cart discussion we will also be receiving two updates one on the County Road SE project and another on our for Street EAB program um we'll also be receiving a smokefree housing presentation and we've scheduled a preliminary discussion on strategic planning and then I do have April 22nd which is um I don't know why it says work meeting but it is a meeting um we're going to do work at that meeting good this one oh that's older edition there was one that came out on the oh okay um this one has the amendment to chapter 10 comp plan process that was removed from the last um code the code and then we'll also have a presentation on Highway 36 from mindat and their multim modal study and then we'll hopefully be considering that rosale police officer contract as well great thank you Miss Alon other questions from the Council on upcoming meeting agendas right any Council uh liazon reports or council member initiated items for future meetings or Council announcements no doesn't appear to be the case uh there is only one remaining item on the agenda this evening which is adjournment so moved second right it's been moved by Council M schroer second by council member St to adjourn on no discussion on a motion to adjourn all those in favor signify by saying I opposed that passes unanimously and we are adjourned at 652 thank you everyone for