This transcript has been formatted with speaker names based on the context of the Hermantown City Council meeting proceedings. [0:00] Mayor Wayne Boucher: Yeah okay let's uh pull a meeting order and stand for the pledge of allegiance. I pledge allegiance... [0:29] Mayor Wayne Boucher: Here, here, here. Announcements? Do any counselors have announcements they'd like to make? Hearing none, we will uh move on. We have no public hearing. We will have two separate points of public discussion: one of general public discussion near the beginning of the meeting, and each item that has the possibility of passing this evening will have a point of public discussion during that item. Communications? Mr. Mulder? [1:15] John Mulder: We included the report from the archery deer season. I know that's kind of an item of interest each year for the council and mayor, so if there's any other items on the list that you want, just please let us know. [1:33] Mayor Wayne Boucher: Thank you. And next, we will pass by presentations and move on to general public discussions. This is the time that individuals can address the council about items not on the agenda. We ask that you limit your time to three minutes per person. There's anyone that wishes to speak at public discussion, please step forward to the podium or announce yourself online with your name and address. [1:51] Jason (Public Speaker): Hello, I'm Jason. My proposed planned unit development at Keynes Creek—it initially had a road going through to Johnson Road. And due to the condition of Johnson Road and other factors, um, I've determined that after doing an honest assessment of all the pluses and prices of bringing that road through, I would prefer to end in a hammerhead rather than bringing the road through to Johnson. Um, I understand that some language in the statutes should allow me to do that currently. And discussing statutes later in the meeting, I would also ask that if you do change statute language, that you would not ask an applicant to try to hit a moving target by changing language statutes after application has been made. So those are just my two points. I will be moving forward presenting my plan without the road going to Johnson Road, and I would ask that you certainly consider statute language about projects that are currently in gear. And I guess that's all I have to say. Thank you. [3:30] Mayor Wayne Boucher: All right, thank you. Jay, if I may ask a question? Um, I know we've talked about the trailhead there to access to that—is that still something that is of interest part of the project no matter what? [3:43] Jason (Public Speaker): You have to really want back to the Johnson Road, so there will be excavation and all that there, and I would certainly—it would make sense to leave a trail there to connect Johnson Road to, but not a road. [4:02] Mayor Wayne Boucher: Okay, I just wanted to clarify that. Thank you. Thank you. Is there anyone else that wishes to speak under public discussion, either in chambers or online? If so, please state your name and address for the record. Hearing none, we will close public discussion and move on to the consent agenda. Do we have a motion for the consent agenda? [4:26] Joe Peterson: Motion to approve. [4:27] Gloria Nelson: Second. [4:28] Mayor Wayne Boucher: Motion Peterson, second by Counselor Nelson. Roll call please. [4:29] Alissa McClure: Councilor Geissler? [4:30] John Geissler: Aye. [4:31] Alissa McClure: Counselor Nelson? [4:32] Gloria Nelson: Aye. [4:33] Alissa McClure: Counselor Peterson? [4:34] Joe Peterson: Aye. [4:34] Mayor Wayne Boucher: Motion passes. Motion to appoint Dante Tomassoni to the Planning and Zoning Commission for a three-year term effective immediately. Do we have a motion? [4:44] Grant Hauschild: Motion. [4:45] John Geissler: Second. [4:46] Mayor Wayne Boucher: Motion by Councilor Hauschild, second by Councilor Geissler. Councilor Geissler and I interviewed Mr. Tomassoni and the other candidate, and we felt that he's very, very highly qualified for this type of position and we were impressed. [5:12] John Geissler: I just second all of that and will concur with that. I also got an email from the other gentleman interviewed, and it almost made it sound like he had not been contacted. [5:22] Alissa McClure: He has been. [5:23] John Geissler: Okay, all right, that's it. Otherwise, yeah, looking forward to working with him. [5:30] Joe Peterson: Was there a concern of something? [5:31] John Geissler: He sent an email that he just didn't... the email sounded like he hadn't heard from the city that he was not selected. [5:38] John Mulder: Oh yeah, and he hadn't at that point. We were putting this up. [5:45] Mayor Wayne Boucher: Any other discussion from council? Do we have any public input on this appointment? If so, please state your name and address for the record. Is there any public input on the appointment to the Planning and Zoning Commission? With no public input, could we have a roll call? [6:15] Alissa McClure: Councilor Hauschild? [6:16] Grant Hauschild: Aye. [6:17] Alissa McClure: Councilor Peterson? [6:18] Joe Peterson: Aye. [6:19] Alissa McClure: Councilor Geissler? [6:20] John Geissler: Aye. [6:25] Mayor Wayne Boucher: Ordinances. Second reading of Ordinance 2022-02, an ordinance of the City of Hermantown amending the City Code Section 210 Council to increase the reimbursement, the phone and internet stipend of the Mayor and council members. Do we have a motion? [6:44] Joe Peterson: Motion. [6:45] John Geissler: Second. [6:47] Mayor Wayne Boucher: Motion by Councilor Peterson, second by Councilor Geissler. And Mr. Mulder? [6:52] John Mulder: So we started the conversation about potentially changing the salary, and we decided that we would just change the reimbursement phone and internet stipend. Excuse me, thank you. [6:59] Mayor Wayne Boucher: Do we have any questions or comments from council? [7:03] Andy Hjelle: I think just clarification point—this is to begin effective January 1st, 2023? [7:10] John Mulder: Thank you, yes. [7:15] Mayor Wayne Boucher: Any other comments? Any public input on this? If so, please state your name and address for the record. Is there any public input on Ordinance 2022-02? Hearing no public input, could we have a roll call? [7:50] Alissa McClure: Councilor Hauschild? [7:51] Grant Hauschild: Aye. [7:52] Alissa McClure: Councilor Peterson? [7:53] Joe Peterson: Aye. [7:54] Alissa McClure: Councilor Geissler? [7:55] John Geissler: Aye. [7:56] Alissa McClure: Councilor Nelson? [7:57] Gloria Nelson: Aye. [7:58] Alissa McClure: Mayor Boucher? [7:59] Mayor Wayne Boucher: Aye. Ordinance 2022-03, this is a first reading for an ordinance amending Chapter Five, Alcoholic Beverages of the Hermantown City Code, by modifying the rules governing the perimeter of the exterior licensed space. With that first reading, we'll move on to another first reading of Ordinance 2022-04, an ordinance regarding Section 1020 Design Standards of the Hermantown City Code. Those will both be brought up at our next meeting, I believe. [8:25] Joe Peterson: Mr. Mayor, I guess just a point for clarification. Our Mr. Zyrd (Jason), who spoke during the earlier public discussion, made reference to this changing of the ordinance regarding cul-de-sacs, and that is a first reading, so it will be voted on at the next meeting with public discussion at that time. [8:48] Mayor Wayne Boucher: Thank you. Any other input from council? Resolutions. Resolution 2022-30, a resolution approving an amendment to the City Handbook regarding a sewer availability policy. Do we have a motion? [9:11] Joe Peterson: Motion, and noting the change in the fee for the residential to the recommended ten thousand dollars be reduced down to five thousand dollars, leaving the multi-unit at the same as recommended by staff. [9:24] Grant Hauschild: Second. [9:25] Mayor Wayne Boucher: Thank you. Motion by Councilor Peterson, seconded by Councilor Hauschild. Mr. Mulder? [9:33] John Mulder: So this is a policy recommended to the City Council regarding the charge to individuals who want to connect to sewer who have not been previously assessed or did not buy their lot in a platted area where the infrastructure was built as part of the plat. So this would charge those individuals five thousand dollars to connect. And then the connection fees to the sewer trunk line increases from 2,500—that happens fairly infrequently, we actually discourage it—but that would increase from 2,500 to 5,000. There's also an availability policy; we did one back in 2018 and we did two or three of them as part of Section 24 as well, but it sets kind of parameters on how those assessments are made or availability charges are set. [10:45] Mayor Wayne Boucher: Thank you. Do we have any questions or comments from council? [10:50] John Geissler: I would just clarify, during our discussion about the couple of flag lots that have been recently split, does this apply to those? You know, I know we talked about that since this is happening after? [11:08] Mayor Wayne Boucher: Right, right. I don't think it would be right to apply this to things that have been split already. [11:15] Gloria Nelson: Yeah, I agree this is going forward. [11:21] Mayor Wayne Boucher: John, what's your opinion on that? [11:29] John Mulder: I understand that it's going to be difficult to do, um, because at what point in time do you go back and say when did it not apply? So if you created a flag lot last year, but it did not apply... or a lot was created 20 years ago, does it apply? Or does it apply only to new lots that are created going forward? [11:58] John Geissler: So nobody's got this charge yet? Is that what you're saying? [12:00] John Mulder: That's where the confusion is to me, I guess. Or if we have a responsibility to communicate this to those certain circumstances. [12:16] Joe Peterson: And I don't know many of that would be outside of the recent flag lots that we... I don't understand the volume of that, I guess, as to how many lots that would entail if we include this. I just think it would need to be a communication to them to let them know that in the event that it is sold or anything, I would be more comfortable with sharing this information with them now. [13:24] John Geissler: So to Gloria's point, is this something that we could apply based on the submission of... or what point would that mean? Does that mean... because to me that's logical, but internally is that logical? If they have connected then it would apply? If they have connected you wouldn't go back, right? [13:45] John Mulder: Right, exactly. The issue that you're getting at though is um, within the last two years, two flag lots were created on Maple Grove and then also created a subdivision on Arrowhead that in effect created three lots. Right now it applies to those. [14:15] Joe Peterson: The person split them not under any... if that is the case, you'll get pushback on that individual because that is a concern and we need to sit through and talk through what those issues are. [15:02] John Geissler: I don't know the status of the state of the lots. No homes have been built on them. But who would purchase that? Because as a developer, he's not paying infrastructure, so it will be the responsibility of the purchaser of the lot? That's how I would interpret it. [15:21] John Mulder: Or whoever builds it, yeah. Right, which at that time is either an individual or a developer that's building individual homes and that charge will get carried forward, I would imagine. [15:55] Eric Johnson: If you're speaking to the twin home development on Lake and Hermantown Road, Anderson came and talked to him. It was part of the grocery's development. Each... and again it's just something that they weren't made aware of. But that's like a developer-driven product, right? So right now, yes, we have generic language in all the approvals that they're responsible for all applicable either assessment or connection fees associated with the project. It does not identify a dollar figure as of such a date. [17:08] Mayor Wayne Boucher: Yes, so there are a handful, with the exception of Mr. Miners. [17:28] Joe Peterson: So from my understanding, if a developer or somebody comes in to apply for a building permit, um, you know, is there a list of items that we basically go through that we will be able to kind of notify them of this and the dollar amount now? I mean, just as part of a checklist-type process to make sure that this doesn't come out as a surprise. [18:16] Lindsay Townsend: Right now traditionally you work with the Building Department and the Utility Department when it comes to hookups etc. And um, to date I'm notified that these are the absolute fees once again. We spoke about the 800 and the um, there's a cap 940. Traditionally the sewer is 850 and then the water is another approximately 800. That's standard that we give to builders. So what we need to do is update that language so when the permits come in, they're able to charge correctly. In the event there's a flag lot being created and there's no sanitary stub there, there'll just be another line item that we would notify them. [19:01] John Geissler: It should be pretty easy just to add that to the list of costs that we already have. Especially to a developer who's looking at multi-unit, because that can be a considerable cost. So just making sure that we're being thoughtful in how we're communicating that on the front end so it never comes as a surprise when somebody's coming in for that permit. [19:35] Brandon Holmes: Well, when they meet for the permit, that's when they would be provided with all the current rates, prices, and policies. [19:46] Andy Hjelle: Do they pay at the time of the building? [19:48] John Mulder: So this would just be another fee that they would pay at the building permit time. [20:16] Joe Peterson: Will this be required to be paid up front at the time of the permit? [20:18] John Mulder: Yes, yes. It's part of the permit fees and process. [20:44] Mayor Wayne Boucher: Any other comments or concerns? So we're going forward from the day that's published? [20:49] John Mulder: It could be from today because this is not an ordinance. [20:53] Mayor Wayne Boucher: Okay. Anything else? Is there any public input on this matter? Any public input on Resolution 2022-30? If so, please state your name and address for the record. Is there any public input on Resolution 2022-30? With no public input, I'd ask for a roll call. [21:40] Alissa McClure: Councilor Geissler? [21:41] John Geissler: Aye. [21:42] Alissa McClure: Councilor Nelson? [21:43] Gloria Nelson: Aye. [21:44] Alissa McClure: Councilor Hauschild? [21:45] Grant Hauschild: Aye. [21:46] Alissa McClure: Councilor Peterson? [21:47] Joe Peterson: Aye. [21:50] Mayor Wayne Boucher: Resolution 2022-34, a resolution authorizing and directing Mayor and City Clerk to execute an acceptance of easement agreement to the City of Hermantown from Paul and Sarah Fitzgerald for the Ugstad Road and Arrowhead Road improvement. [22:15] Gloria Nelson: Motion to approve. [22:17] John Geissler: Second. [22:18] Mayor Wayne Boucher: Motion by Councilor Nelson, seconded by Councilor Geissler. And Mr. Mulder, I believe this is a temporary easement? [22:26] John Mulder: This is part of the Ugstad Road improvement. It's a temporary easement only, so this reverts back to the landowner when the project's closed. It expires December 31st, 2024. [22:39] Mayor Wayne Boucher: Any questions or comments from council? Hearing none, is there any public input on Resolution 2022-34? If so, state your name and address for the record. Is there any public input on the resolution under consideration? We'll close the public input and ask for a roll call. [23:14] Alissa McClure: Councilor Hauschild? [23:15] Grant Hauschild: Aye. [23:16] Alissa McClure: Councilor Geissler? [23:17] John Geissler: Aye. [23:18] Alissa McClure: Councilor Peterson? [23:19] Joe Peterson: Aye. [23:20] Alissa McClure: Mayor Boucher? [23:21] Mayor Wayne Boucher: Aye. Resolution 2022-35, a resolution awarding contract for 2023 Western Star 47X chassis in the amount of $135,252 plus applicable taxes and fees. [23:36] Joe Peterson: Motion to approve. [23:38] Gloria Nelson: Second. [23:42] Mayor Wayne Boucher: Motion by Councilor Peterson, seconded by Councilor Nelson. Mr. Mulder? Paul, that's more directly, but this is the purchase of a new truck? [23:55] Paul Senst: All right, good evening. Thank you. We hope to have the chassis by the end of the year and then the actual outfit will happen in 2023. It kind of splits the costs over two years. We want to give us additional tools; we'll have three trucks automatically the same, all with brine capability, all with the same capabilities, to try to do a better job throughout the community. [24:25] Mayor Wayne Boucher: Thank you. Any questions or comments from council? [24:27] Joe Peterson: We keep you all honest—we will sell the old one upon receipt of the new one? [24:32] Paul Senst: But we can't do that until we have a new truck here. I mean, upon completion of the new one, yeah, when it's all together. [24:38] Mayor Wayne Boucher: Okay, thank you. Anything else from council? With nothing, we'd move to public input. Is there any public input on this resolution? If so, state your name and address for the record. Is there any public input on Resolution 2022-35? Roll call please. [25:05] Alissa McClure: Councilor Hauschild? [25:06] Grant Hauschild: Aye. [25:07] Alissa McClure: Councilor Peterson? [25:08] Joe Peterson: Aye. [25:09] Alissa McClure: Councilor Geissler? [25:10] John Geissler: Aye. [25:11] Alissa McClure: Councilor Nelson? [25:12] Gloria Nelson: Aye. [25:13] Alissa McClure: Mayor Boucher? [25:14] Mayor Wayne Boucher: Aye. 2022-36, a resolution for a grant to the Hermantown Youth Soccer Association for reimbursement for irrigation performed on the soccer fields. [25:31] Joe Peterson: Motion to approve with the recommendation to change the amount and the percentage and just have it be a flat rate of three thousand dollars. [25:40] John Geissler: Second. [25:41] Mayor Wayne Boucher: Motion by Councilor Peterson, seconded by Councilor Geissler. That drops the percentage out of the language written item we have on our agenda. Mr. Mulder? [25:54] John Mulder: All right, John. Thank you. Mr. Johnson? [25:56] Eric Johnson: Great, thank you. As mentioned, this is a three thousand dollar grant to the Hermantown Youth Soccer Association to offset water usage for the irrigation over at Stebner Park. [26:07] Mayor Wayne Boucher: Thank you. Any questions or comments from council? [26:11] Joe Peterson: I just want to note, this came as a request due to our agreement with the Hermantown Amateur Hockey Association, which we currently have a two thousand dollar credit that we apply. I would like to review that and change that so that we have consistency amongst both the organizations with the same flat amount. We are just treating them the same from a management standpoint; it just makes sense for us to do that. [26:55] Mayor Wayne Boucher: If we could do that, to have that reviewed and discussed at our next meeting. Thank you. Any other questions or comments from council? Is there any public input on Resolution 2022-36? If so, please state your name and address. Is there any public input on this resolution? We have no public input, so we'll move to a roll call. [27:28] Alissa McClure: Councilor Geissler? [27:29] John Geissler: Aye. [27:30] Alissa McClure: Councilor Peterson? [27:31] Joe Peterson: Aye. [27:32] Alissa McClure: Mayor Boucher? [27:33] Mayor Wayne Boucher: Aye. Next we have a motion to move to closed session to discuss the evaluation performance of the City Administrator. Do we have a motion? [27:46] Joe Peterson: Motion to move to closed. [27:47] Grant Hauschild: Second. [27:48] Mayor Wayne Boucher: Motion by Councilor Peterson, second by Councilor Hauschild. All in favor? [27:50] Council (Collective): Aye. [27:52] Mayor Wayne Boucher: All the same side. Meeting closed.