[0:05] [Music] [0:39] **Unknown Speaker:** second half that's the good half yeah yeah that's what I said I said what are you going to do then right yeah so right yeah no that's fine [Music] okay good perfect yeah [1:25] **Mayor Jeff Weisensel:** yeah all set all right I'd like to call the regular city council meeting for Tuesday February 6 2024 to order please rise and join me in the Pledge of Allegiance. **All:** I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all. **Mayor Jeff Weisensel:** good evening everyone first item up uh any additions or corrections to the agenda? **Logan Martin:** no sir. **Mayor Jeff Weisensel:** seeing none I'll move the agenda is there a second? **Paul Essler:** second. **Mayor Jeff Weisensel:** have a motion and second on the agenda all in favor signify by saying I. **Council:** I. **Mayor Jeff Weisensel:** opposed? the agenda is approved. first item up this evening is presentations proclamations and acknowledgments Miss Malecha please. [2:13] **Teah Malecha:** good evening Mr Mayor members of city council as we start our 2023 audit I'm here to bring highlight from our 22 audit um I was notified about two weeks ago that we received our 27th consecutive certificate of achievement for excellence and financial reporting from the government officer uh finance officer Association for our 22 annual comprehensive report so it's the highest form of recognition in government accounting and reporting to receive it we must publish an easily readable and organized annual report that satisi satisfies accounting principles and legal requirements our staff's done a [2:59] great job with that in 22 and we anticipate the same in 23 and with that any questions this evening? **Mayor Jeff Weisensel:** any questions for her Council? **Paul Essler:** congratulations nice work. **Mayor Jeff Weisensel:** just simply acknowledging that award uh longstanding for the community and if anyone wants to see our financial report where where may they find that? **Teah Malecha:** on our website they can go under the finance department um under there's a tab for finance department it's listed on there otherwise they can call City Hall and we keep a hard copy here if anybody wants to inspect that also or ask lucky I bet. **Mayor Jeff Weisensel:** ask lucky you are correct all right thank you very much. **Teah Malecha:** thank you. **Mayor Jeff Weisensel:** thanks it's item [3:44] three next item up is response to public comment item four do I don't believe we have any responses I'm looking none to report this evening so we'll move on to public comment anyone wishing to speak to the Council on subjects not on the agenda this evening um May do so simply step forward state your name and address and your comment or question the podium is [4:16] open. all right seeing no one making a Mad Dash for it we will uh complete the public comment close it and move on to the consent agenda so we have items six uh let's see six a through L is there any items Council would wish to push pull? **Heidi Freske:** I mean G please. **Mayor Jeff Weisensel:** G okay any other ones? **Paul Essler:** none by me. **Mayor Jeff Weisensel:** um I would like to pull uh J and K I believe yep J and K all right um so the consent agenda consists of the following Bill listings minutes of the January 16th regular [5:03] special meetings January 25th special meeting donation acceptance from Minnesota energy resources to the parks and wreck department appointment of the election judges for 2024 item G which we will be pulling liquor license Amendment for Topps Tavern the renewal of the max standinger small scale mineral extraction permit amberfields 13th edition final plant playground purchasing process for 2024 which is uh pulled for further information lifetime facility accepting bids and awarding contracts uh pulled for information and then approval project scope authorized advertising for [5:49] bids uh related to work at County Road 42 in Blaine trunk water main so with that anyone wish to move the consent agenda with the items g j and k removed? **Paul Essler:** so moved. **Tami Klimpel:** second. **Mayor Jeff Weisensel:** I have a motion by Essler second by Klimpel roll please. **Erin Fasbender:** Essler? **Paul Essler:** I. **Erin Fasbender:** Klimpel? **Tami Klimpel:** I. **Erin Fasbender:** Weisensel? **Mayor Jeff Weisensel:** I. **Erin Fasbender:** Freske? **Heidi Freske:** I. **Mayor Jeff Weisensel:** consent agenda is approved 4-0 we'll pull up item 6G. **Heidi Freske:** yes I pulled this agenda item this is a request to transfer the liquor license [6:35] of the current tops Tavern and I pulled this really just as informative for the public because there's been lots of um it it's just known tops Tavern is currently closing with the current owners but the good news is we do have a Rosemount um members who are going to be reopening on March 1st and so this is just to to point point that out to the public that although the current owners are closing it they did close it I think it was last Saturday was the last day it is reopening March first Miss Fasbender can you tell us if it's going to be under the same name or will it be named different? **Erin Fasbender:** yeah my understanding at this time is it will be under the current name tops Tavern however I know there is discussion to potentially have a name change but at this point in time [7:21] their current liquor license will remain as tops Tavern. **Heidi Freske:** thank you yeah and so this action item tonight is simply to transfer the ly name to the um from the current ownership to the new ownership which is standard procedure. **Mayor Jeff Weisensel:** yep okay any other questions or comments from Council? would you like to move the motion please? **Heidi Freske:** yep I'll make a motion to adopt a resolution approving an amendment to vaja Properties LLC DBA tops Tavern on sale liquor and Sunday license. **Tami Klimpel:** second. **Mayor Jeff Weisensel:** second motion by Freske second by Klimpel roll please. **Erin Fasbender:** Klimpel? **Tami Klimpel:** I. **Erin Fasbender:** Weisensel? **Mayor Jeff Weisensel:** I. **Erin Fasbender:** Freske? **Heidi Freske:** I. **Erin Fasbender:** Essler? **Paul Essler:** I. **Mayor Jeff Weisensel:** and 6G is approved 4-0 move to item J the [8:08] playground purchasing process for 2024 Mr Schultz would you like to share some information for our residents? **Dan Schultz:** yes Mr Mayor members of the council so um staff is requesting that we break away from what has become a bit of a norm for us as far as the playground purchasing process uh typically we create a request for proposal we send that request for proposal out to all of the local playground vendors in the Twin Cities with a set dollar amount um they all submit their bids to us they all get one bid to submit so it's one drawing usually comes on a 24 by 36 uh board poster board along with uh a book that [8:54] has details on that that that uh submittal that is their submittal they can't alter it they can't change it if we let one vendor change it we got to let them all change it so that is why uh we are asking uh this year for us to to to change a little bit uh in the way of process and how we are going to go out this year for proposals what we are requesting is that for camfield Park we would go with the traditional model uh where we have a set dollar amount and we uh send that RFP out to all of the local vendors and we take in usually we get six or seven playground companies that provide us with equipment proposals we [9:39] would then take that out to the neighborhoods to our youth commission Park commission and city council and make a decision on who who had the best proposal what we are also proposing is that for uh the two new parks we're going to be working on this year Dunmore and talamore that we actually purchased the equipment through a purchasing Cooperative where all of the playground companies have already um submitted bid prices and bid quotes to a a company like sourcewell or maybe it's a state contract um and then what we do is we send we'll we'll pick um a company that we haven't worked with in a while because that's the one other thing right now is we're getting a lot [10:25] of equipment from the same vendor it's not a bad thing that they keep winning our bids but it's a little bit repetitive in what we're getting in some instances and so we feel like there's a lot of good vendors out there we'd like to work with we'd like to pick two vendors one for talamore a different one for um Dunmore and then what they do is they provide us with three or four drawings that are very different from their company what that allows us to do then is openly negotiate with them them um the RFP we're going to send them is still going to have a set dollar amount just like the the the traditional RFP we use but what it's going to do is it's going to allow us to when they submit these four drawings it's going to allow [11:11] the neighbors to say I like that slide better than that slide and then they can switch them I like this swing family swing where the parent sits and faces the child better than just a traditional belt swing they can switch that out um because we have that ability in that setting uh to to have uh have that negotiation back and forth currently the process we use is when they drop off their submittal through a traditional program that's the submittal um we feel like we're going to get a little more creativity and that the neighborhood is going to have a little bit more input on what they end up getting uh we heard that from some of the folks from uh Claret Park and we [11:57] heard a couple comments from from Folks at biscan Park where um you know they looked at a proposal from company a and they really like company C's proposal but they really like that piece of equipment from company a and they would always say well can we get that piece of equipment in this proposal and we would say we can't do that we can't open it up to let them redesign all the playgrounds if we go with this um purchasing from a Co-op will have the ability to do that you know they'll have four different drawing or three different drawings in front of them and they'll be able to say well we like because they're all coming from the same company in this new uh you know purchasing from a sourcewell or someone [12:44] like that they'll be able to take and pick and choose the pieces they like best for what fits inside of our budget and the budgets will be pretty healthy this year I know we we've set aside enough money to to get them nice playground systems but we feel like it will be a little bit more customed to that what that neighborhood is interested in versus us just saying you got to pick one of these five you might not like portions of it or or you know pieces of it but you have to pick one of the five now they'll be able to be able to kind of build their own system through through a a Cooperative purchasing agreement great so that's why we're looking at that opportunity this time. **Mayor Jeff Weisensel:** thank you yeah any questions or comments [13:29] Council? seeing none I'll go ahead and move the motion to approve the proposed playground purchasing plan for 2024 is submitted by staff to use a traditional RFB process for camfield Park and to issue a single Source purchasing process for telmore and Dunmore Parks. **Heidi Freske:** second. **Mayor Jeff Weisensel:** motion by Weisensel second by Freske roll please. **Erin Fasbender:** Weisensel? **Mayor Jeff Weisensel:** I. **Erin Fasbender:** Freske? **Heidi Freske:** I. **Erin Fasbender:** Essler? **Paul Essler:** I. **Erin Fasbender:** Klimpel? **Tami Klimpel:** I. **Mayor Jeff Weisensel:** that uh completes item 6 j 4-0 and then we'll move to 6K for a followup Mr Schultz. **Dan Schultz:** okay uh Mr Mayor members of council just let me give me just one second to pull this [14:14] up all right so we are uh asking the city council tonight to accept bids and award contracts for u a handful of bid items um that originally uh either came in over budget um that were rejected and or we did not get any bids in the first time around we went out for bids so tonight we have um we have the mill work and fixture install we have the interior uh artificial plants we have uh exterior athletic Equipment and we have the athletic Court surfacing uh for the outdoor pickle ball court courts and so those um you can see where those [15:02] projects uh were budgeted um I think all of them except maybe one came in I think $1,000 over but we're saving money quite a bit money uh on uh the uh athletic exterior slab we're saving money on the court surfacing and then also saving money on the mill work and fixture install and then the uh the interior uh artificial plants is just uh it looks like about $1,000 over what budget was on that so I think by recognizing early on that we went over on some of these rejected those bids and then now we're back out looking at a you know either we tweaked it a little bit or we went back out to bid reached out to more vendors [15:48] to get them to bid on our project I think we came back with better numbers on that. **Mayor Jeff Weisensel:** that looks good yeah be able to do that questions from Council on this little transparency to the lifetime project that's going on uh we have an additional uh action item further on or a report so this is in addition to that so. **Tami Klimpel:** just just real quick nothing to do with really on anything and I know this is a really a petty question but um as part of the process we had talked about the Shamrocks yep where where are we at with working on that? **Dan Schultz:** we've got a couple [16:33] ideas that I've shared with our project executive Brent Marlo from Lifetime. **Tami Klimpel:** you haven't forgot about them? **Dan Schultz:** no they're they're they're very well aware of them I think whenever we have our Thursday meetings you know we've it gets brought up and talked about um you know we've also talked about the potential of a plaque maybe inside the building or you know also the the Shamrocks in the concrete somewhere uh you know we haven't poured any of the out exterior walk-ups or anything like that so yeah that's why I'm asking now to make sure that you guys are still working on it. **Dan Schultz:** working on most okay. **Tami Klimpel:** sounds good. **Mayor Jeff Weisensel:** all right we'll move the uh motion to recommend the city [17:19] council accept the bids and award contracts to the lowest responsible bidder for the mill work fixture install interior artificial plants exterior athletic PT slab and the athletic Court surfacing bids detailed in the letters of recommendations submitted by the construction manager is there a second? **Paul Essler:** second. **Mayor Jeff Weisensel:** motion by Weisensel second by Essler roll please. **Erin Fasbender:** Essler? **Paul Essler:** I. **Erin Fasbender:** Klimpel? **Tami Klimpel:** I. **Erin Fasbender:** Weisensel? **Mayor Jeff Weisensel:** I. **Erin Fasbender:** Freske? **Heidi Freske:** I. **Mayor Jeff Weisensel:** and that completes 6j I'm sorry 6K 4-0 and completes all the consent agenda items we'll move on to item seven public hearings this evening we'll have a public Improvement hearing for the 2024 Street Improvement project city project [18:06] 2024-1 uh we're going to I think before we open up have a short presentation am I correct on that we get the uh trying to get it pulled up here Mr Mayor so Mr Erickson will provide that information and then we will reopen the hearing uh that was recessed I guess would be the best word for it from the last meeting to reopen now take final comments and then action. **Logan Martin:** I jump jumping ahead on the agenda at the prerogative of the mayor that is an audable I I didn't actually have much tonight it's one of those weeks where there's not looking forward to the community Expo on March 2nd so folks have seen branding for that uh looking at a new angle for the Expo this year where it's a bit more Community themed than just simply focused on kind of home and Business exposure so we've got Genesis Jazz which is an arm of the Ros Mount community band playing some live Jazz we've got um some seminars uh happening throughout the day um build your own coffee flight is one of the things to learn about um throughout the [19:37] day and so continue look forward to March 2nd is a big one on the list and then we're we're voting right now we're getting ready for super Tuesday right so um Lots going on but I didn't have much and I think we filibustered long enough for Mr Erickson there we go there you go thank you very much we'll move back to Mr Erickson. **Brian Erickson:** thank you Mr Mayor members of the council and uh Mr Martin for the the the filibuster there filler time so thank you um I have an abbreviated version of the presentation from last week and I'm so I'm going to go through a couple screens real quick you've seen them already they're not surprises again just a map of the area does show the pavement condition index on each of those streets um here's the planned or proposed improvements so mostly Street [20:24] work with a little bit of work on uh spot curb and gutter repair some uh some utility work with the castings and adding a couple hydrants and then of course restoration for residents property um again pretty standard Street project so large equipment lots of noise dust potentially mud and then of course um you know staking and that kind of thing on folks yards wanted to touch base on the public engagement maybe just a little bit more um so we have two phases there I did a little modification and again you can see a photo of the the uh web page there but so we did have a neighborhood meeting on the 6th of [21:09] December um lightly attended so we sent another mailing out and then of course we had the public hearing a few weeks ago um to date we've heard from 26 separate property owners um and I have to apologize I understood one of the the attachments I added in the council packet with the highlighted columns on the left side with red and uh purple and orange um but they are related to each of the different meetings or where we've gotten those comments from so red was from the neighborhood meeting the purple was from the um mailing and then the orange would have been from the public hearing so and then just wanted to touch base real quick for construction phase of course we'll do uh weekly website [21:56] updates those are kind of a two-page P PDF that people will get a link to we'll do the notify me again where that pushes to either an email or a text um and then you can click on a link in there and it brings you to the website for the project and then we're looking at potentially a few spots where we can maybe put uh a mailbox or something like that for some hard copies and people can um just swing by that mailbox if they don't uh if they don't want to use electronic means um of course we'll monor that to make sure that we're not just changing paper each week and if people are actually using them so um again it's a little hard to read I would I would call it an eye chart but [22:42] there's really no text here um and again I tried to uh show where the uh where the comments have come from and you can see really a majority of them have come from um you know 153rd 154th Street um to to the east of Claret so and then uh so here's the the comments that we've received to date and I'm going to I I won't touch base on the left side there because those were discussed as part of the previous presentation but just a couple things for additional information on the right side so we did get some complaints about speeding or inattentive driving so being reviewed by public works and the police department um so we'll look at uh we have ways checking speeds out there and [23:30] seeing if the speed limits appropriate for example um there was a question about parking restrictions and there's no changes planned for any um new any new no parking or getting rid of any no parking that's existing so um I know there were at least two residents that contacted me about uh potential drainage changes um so if it makes sense in its adjacent to the work we'll look at that however I do know one of those was um across their backyard on the opposite side from where the street work would be so it's unlikely we would be able to address that just because um part of that as well was uh caused by the residents who had had Landscaping [24:17] took Landscaping out made some changes themselves so um the assessment question uh always comes up doesn't matter whether it's the Improvement hearing or not and of course that hearing is coming up on the 16th of April um so we'll we'll address that with more information there the uh the street removals I know there were a number of comments on that at the last meeting um I believe council member Freske had a had a pretty good tally running as to thumbs up and Andor mostly thumbs down on that one so again um the preference appears to be from the public to not have those Street segments removed um the private utility Improvement so I do know that one of the residents had made [25:03] a comment at the last meeting just asking about that um interestingly enough we got I got a phone call or an email the next day from a one of the internet service providers just asking about can we come in um you know what do we need to do if we we're able to bring this uh bring our service through this neighborhood so actually have a meeting tomorrow morning with them so perfect and then last one is just some parking near Claret Park I know that was one of the questions so I do have our uh our project manager from tkda who is here Larry popper and uh and so Larry was able to put together some information on that so we can probably get about a eight maybe eight cars maybe nine spaces on the east side of Claret along the [25:50] Park area there without having to do um a whole lot of work in that area so um that does it would add a little bit to the project cost probably around 25 to $35,000 to add some parking along there it would widen that that area out um I do want to say that I know there were concerns about speeding and so there were also concerns about the fact that people are parking on both sides of the street which actually helps reduce speeding because people slow down because it gets much narrower through the corridor so it's kind of the The Catch-22 which you know which one do people want so um and of course I I would say as well [26:36] we could do you know we could request bids for that parking area as a as an alternate item on the uh on the project so uh again just touching base on cost and assessment what those numbers are so just a little bit under $2 million for this project um of that 600,000 in change is being assessed and then the rest of it comes out of I primarily the general fund with some from the the utility funds and then finally the project schedule which again I I I did highlight the assessment hearing just to uh to note that for anybody in the audience or and for Council that uh that right now is planned for April [27:23] 16th and with that I will conclude my presentation and answer any questions that Council may have. **Mayor Jeff Weisensel:** are you able to keep up your last slide there there we go any questions or comments from Council? **Heidi Freske:** so just clarifying is is the plan then to not do the street closures or are you looking for us to give you Direction on that this evening? **Brian Erickson:** I I I sense from Council that you're probably leaning with the public I would like some clear Direction on that just to just to confirm. **Heidi Freske:** so if we were to move that route which I kind of think by the heads nods maybe we would go that way do you have any idea how that would impact your estimate? **Brian Erickson:** so the estimate that was shown [28:08] yeah that includes keeping those streets in place oh it does it does yep so it it doesn't change the number that's there estimate wise okay thank you. **Tami Klimpel:** and you you mentioned a nominal additional cost for the parking on the east side of Claret would that go into the assessment or would that be maybe a kind of a separate? **Brian Erickson:** it generally when we have those Street costs which that would be a street or Surface cost those do become part of the assessment um amount and so that's that would be 35% of that cost we do we do a straight 35% from the Surface cost and again like I said we can do that as a we could potentially do that as an add alternate on the bid get a price for it and then decide at a work [28:54] time not to do that. **Mayor Jeff Weisensel:** I would do that as an alternate I think it's fine uh yep so looking at my notes from uh 3 weeks ago the last council meeting um couple questions can you go back to the slide that has the assessment calculation uh you had it there I I have one it's it's hidden I can actually pull the one that had that assessment number. **Tami Klimpel:** so you just had it you had it oh he's got he's talking about the actual assessment The Proposal proposed assessment sorry I think that's what Brian's bringing up slide eight that one yep one okay okay so help me with the math [29:42] the assessments are showing 615,000 the total cost is 2 million 35% of 2 million it's right would be 700,000 versus the 615 so where am I off? **Brian Erickson:** uh the Utility Fund portion of that so that if you look over to the left side where the street improvements are that 1.5 million uh not quite that's where that 35% comes from. **Tami Klimpel:** oh so you're just adding the general fund and the assessments to Total yes oh the 1,478,100 [30:28] okay so the 1,478 time 35% is the 615? **Brian Erickson:** mhm. **Tami Klimpel:** good good okay got it all right thank you um there was discussion about uh 155th Street um I drove over there I I I don't see that that should be part part of this project but I think I'd asked where where where is that ranked or what what whatever the how is it indexed in in the man and then in the master plan? **Brian Erickson:** so I I uh I pulled this up Green's good long time down the road from this one it's uh so right now those numbers um I calculated the number I got the the number for the full length the calculated number for that entire [31:13] segment is about 75 so give or take 20 points higher than any of the other streets in the neighborhood. **Tami Klimpel:** okay but it's green so that means it's probably not it's in good condition. **Brian Erickson:** it's good condition driving over it I mean it does it I mean much better than the ones you're you're you're doing is considered very good and that's our overall system okay. **Tami Klimpel:** okay got it okay um there was questions about the sidewalk I think we also gave direction that it's really tough to put a sidewalk walk in after the fact so I [31:59] think you guys are that's been addressed that that's not that's not going to be plan. **Brian Erickson:** we don't have any plans to add any sidewalk we'll correct the ramps at the corner so bring them up to the current Ada standards. **Tami Klimpel:** yep okay. **Mayor Jeff Weisensel:** and then were you saying mayor the the Claret Park bump out the 8 to 9 cars that you're considering that like thinking of having that do as a an alternate? **Tami Klimpel:** yeah just treat that as an ad alternate yeah so that we can review that yeah. **Mayor Jeff Weisensel:** okay and then you mentioned one of the isps is looking at possibly coordinating with the with the project who was that I is that a is that a name we want I mean I can give it out? **Brian Erickson:** it's Metronet is is who's looking at that that's who I'm meeting with tomorrow morning okay. **Mayor Jeff Weisensel:** was there any other utilities that are in the question is as long as you guys are down digging under there is there any other opportunities to address any of the other utilities? **Brian Erickson:** yeah we we haven't heard of anything I mean we'll Reach Out out again to talk to those utilities and just see if there's anything in the neighborhood uh that's it. **Mayor Jeff Weisensel:** okay thank you all right with that then we'll uh open up the podium for uh reopening the public hearing anyone wishing to speak on this uh may do so state your name and address uh I would say that if uh we have received a fair amount of comments and so we're not looking for a repeat of those but if you have something different to share uh will certainly listen to [33:30] that podiums [33:44] open. going once they like dead air on the on the cable I'm sure going twice anyone else else? all right I'll make a motion to close the public hearing at this time is there a second? **Heidi Freske:** second. **Mayor Jeff Weisensel:** all in favor signify by saying I. **Council:** I. **Mayor Jeff Weisensel:** opposed? public hearing is closed. all right so we'll move back to the action then um any other questions for staff? seeing none would someone like to move the recommended action? **Paul Essler:** I can make a motion to adopt a resolution ordering the 2024 Street Improvement project city project [34:30] 2024-1 and authorizing final preparation of plans and specifications and authorization to bid. **Heidi Freske:** I'll second. **Mayor Jeff Weisensel:** motion by Essler second by Freske roll please. **Erin Fasbender:** Weisensel? **Mayor Jeff Weisensel:** I. **Erin Fasbender:** Freske? **Heidi Freske:** I. **Erin Fasbender:** Essler? **Paul Essler:** I. **Erin Fasbender:** Klimpel? **Tami Klimpel:** I. **Mayor Jeff Weisensel:** item 7A 4-0 completed thank you appreciate it staff there is no unfinished business this evening we'll move on to item nine new business lifetime facility project update and change order three Mr Schultz. **Dan Schultz:** all right Mr Mayor uh council members I am going to try [35:17] and pull up well we're good right now but uh we uh are doing very well on the project out at the at the lifetime site uh we are uh on schedule um everything has been going uh well so far um we are uh looking to finish up and complete everything did you want gotter I don't need it yet okay apologize we'll look at your tent okay okay all right thank you so we are uh in the process of uh completing uh a lot of the the uh internal work on the site I know in the weekly report last week Mr Martin did uh include um a number of [36:05] photographs that showed what was happening with the building um if you've driven by the site you can tell that the building has now been inclosed so we have uh heat inside of the building uh in the next week or two the goal is to get the pores uh the the pouring done for the floors um also uh we're working on a lot of the things like the uh coal plung i'say for example getting that poured in the near future uh the pools are are pretty much complete on the inside and the outside uh the pickle ball court lights are up on the outside and uh the building is really starting to take shape and so uh being uh over there last uh I think it was last Thursday when Mr Martin and I were there to visit uh the the the site looks clean [36:51] it looks good uh we were up on the second floor now that they got the the the rough flooring in and it it looks great uh I can just imagine people bustling around that building it's uh it's it looks it looks like I thought it would look it looks big on that second floor I mean when you see the whole thing laid out it looks great and so we are uh happy to be able to report that uh things are going well over there uh with me tonight is Brent Marlo uh he is the project executive uh Brent uh um has a lot of time to s by the the project since he does live here in town and so he uh he's over there quite a bit to get eyes on it and make sure everything is going as as planned um I did want to [37:39] talk a little bit about uh the change orders that we have here tonight um I'm just letting my phone catch up here to where we're at and uh we are looking at a handful of change orders that are coming forward um so the big ones I I do want to talk about uh there's a couple small ones that are are listed in the executive summary uh so we've got uh first the foundation changes we had a a pipe interfering with the foundation a storm water pipe which we had to adjust uh we had erosion that kept happening out at the site uh for our storm water pond so we had to do some additional rip [38:24] wrap and then we had do a little little bit of additional Road removal um out on akan Avenue from our entrance um the next handful there's next four uh change orders are actually not changes to the the overall uh budget these items have all been budgeted uh what happened was we bid these items out and we could not find companies to come in and give us bids um for these projects so what we did is we worked with existing contractors and got pricing from those contractors that are already on site working they've already mobilized uh we got pricing that's well within our budget um and so those are for the granite uh supply and [39:10] install uh The Joint treatment at the pavers outdoor play surface which is for the the outdoor play area for the the children we have an artificial turf area on the east side of the building that has covers um like uh like our playground canopy covers over it so when the kids can go outside and play uh they're sheltered and then the outdoor Court surfacing uh we finally got a good bid from someone on that after we've had a couple that uh I think early on we had a a bid that came in where they didn't have all their paperwork in their bid was incomplete they chose not to rebid and so we were able to find uh the a bidder to to provide us with with uh a bit on that the last bulletin one plan [39:56] revision uh changes the the main change there is that lifetime is recommending that we change the indoor large Court surface from basketball to pickle ball they're seeing this on a lot of their clubs and they're seeing this across the country where pickle ball is becoming so popular that it's one of the number one demands at their Club systems uh around the country um especially in the Upper Midwest and they feel like because we're a climate driven type you know Recreation space where having an indoor opportunity is going to be a a great benefit to the community what they've also done is they've also adjusted in the children's area away from one of the tumbling rooms and they [40:42] they're converting that to a second uh Indoor Youth Basketball Court um so it's more of a multi-purpose court so if they do need it for tumbling they have the pads the mats they can lay down but they feel like they have a little more flexibility with programming by doing this there's also uh as you can see in the in the attachment uh there's also a handful of other uh changes uh smaller changes uh to some electrical to some lighting um you know lifetime is always looking at trying to put the best product out there for their for their uh members uh to to get access to and so that's why you're seeing some of these changes coming forward um I know there [41:29] was a question about um I don't know can you guys see that on your on okay so there was question about when in the future once the project is complete when and how will lifetime make changes or request to make changes uh being that the city is the owner of the building so this is the exact language out of our lease agreement uh and it it's around Capital Improvements um this is not about replacing carpet this is not about replacing you know uh drier units in the bathrooms um things like that this is about structural en large improvements [42:14] anything costing over $50,000 uh we will be meeting at on a regular basis uh with the team out there at the lifetime in Rose Mount and we will be talking about Capital Improvement just like we do here at the city um things that they see that they think need to be changed updated um or or looked at on a careful basis and so we'll be doing that on a regular basis um what we will be requesting is a capital Improvement budget from them uh maybe not a 10year but maybe more of a five-year capital budget um and then they will need to get written permission from the city to make those changes uh and the intent that's written in this language is that um you know the purpose [43:00] of this facility is to provide community recreation and fitness facilities so if they want to come in and and for some reason they feel like it's it's within the best interest of their operations to you know throw a a a furniture sales office in the corner of the building there's a good chance we're probably going to come back with a no to that request um you know again we want to be for community recreation and uh Fitness uh and so with that being said I know there was a question asked about that and to be transparent about what the plan is uh anything over $50,000 we will need to give them written permission to do that and that would something we would come back to council to get that approval um and so I [43:47] just wanted to cover that as as a question um about uh what you know what's happening in the future with the uh with the facility. **Mayor Jeff Weisensel:** and just to reconfirm those costs are borne by the tenant correct? **Dan Schultz:** they are as are the maintenance cost so if they decide that the maintenance or they don't like the color of the walls um then that's on their dime to to fix and and replace or repair those items. **Mayor Jeff Weisensel:** appreciate bringing that up I think it brings transparency so residents can can see uh I think staff has crafted a a real good agreement uh for our residents here mhm any other questions or comments for Mr Schultz? **Dan Schultz:** you know now can I back up one second? **Mayor Jeff Weisensel:** yes you can back up. **Dan Schultz:** I have found I have found my uh pictures pictures pictures are I knew I had them on here um so this first one is just obviously an aerial photograph you see this going uh West on 42 or Easton 42 this is showing the building being enclosed you know ready for that temporary Heat uh to be in there and to start with some of the improvements um this next picture is looking sort of Northwest a little bit this is of one portion of the pool um the the the foundations and the footings for the water slides and all that are in uh large Sonotube out there on site so [45:18] this is really starting to take shape this next photograph you can see the the lights for the pickle ball courts um and then also a small small edge of the pool there um you know obviously this is still in a very rough uh condition you know we'll be putting everything else uh for this Improvement for the pickle ball in in the spring this is what the inside of the building looks like um as far as uh the the uh large uh area that's near the pool uh there's a lot of piping a lot of a lot of sewer water things like that in this building and so these are definitely uh still uh under construction you can see that by the piles of dirt The Trenches um but it's it's starting to take shape this is another uh view from the [46:05] main floor um this is probably standing a little over maybe halfway into the southern portion of the building so you can see the size of the building is impressive and this is the building that I was mentioning the picture I was mentioning excuse me of the second floor it's a little hard to see because of the glare from where the the future pickle ball courts will be and some of the draping they have there but you can see that this is a large space um I also have gotten updated diagrams if anyone is interested in seeing those after the meeting or I can email them to you um of what the layouts will look like where you know every gym piece of gym equipment will go um I have all that so it's really exciting to start seeing how how the building is starting to to take [46:53] shape um just looking to see if I had anything else I think that is it for now uh and if there's questions I'll definitely try and answer those and if we need I can put Brent to work and uh get him get him to help out too. **Heidi Freske:** so as of today um what what is the opening looking like? **Dan Schultz:** what are um you know I I'll tell you that uh the lifetime uh folks gave me these really impressive detailed uh timelines I mean down to I mean you can look at everything when they're going to put toilets in when they're going to drop this uh we're looking at finishing it up in December with yes with opening in [47:38] January 25 yep so finish in finish in December crank it open in January and uh if those timelines um I think it took them about four days to make those those timelines I think they're four pages long but uh I hope it didn't put them behind behind schedule but um it's impressive to see how detailed those are and then the first thing I did council member Freske is I looked right to the last line see what does that say CU I mean it's just it's a lot that goes into these and the detail that goes into one of these clubs is is impressive and so um I did check it it said on uh substantial completion in December of 24 uh open the doors and uh early January of 25 awesome thank you. **Heidi Freske:** um with the transition of that one [48:25] indoor Court um from basketball to pick pickle ball and you and the history that we've had in this town with you know dispair over Court space can you talk a little bit about will this affect our our residents who have their children in Youth Sports programs Etc and what does the loss of that Court mean? **Dan Schultz:** yeah so I I think the idea uh behind uh this court space was always to be focused on um membership users and so um I think when we talk about children um they're they're getting another space to use with families and it's going to be family focused um I think now that you know whole Fieldhouse is up and running we've got court space there that is new since we've even started talking about this project uh we've got the new [49:12] Fieldhouse uh I'll call it Activity Center coming to Rosemont High School with several courts is going to be a big impact we've also got uh the new middle school that is being planned and designed right now which is going to be another positive to our community and then we're also going to have another elementary school so I think right now um you know I don't want to speak on behalf of any of the basketball or volleyball or Court users in town but I would think that we're a lot better off than we were five years ago um just knowing that the high school is getting several courts um and then with hopefield house in the in the schools so I think we're going to be all right um the nice thing about this is that the the the the pickle ball court space um [49:58] and and the basketball former basketball area is being built so it has the flexibility of someday going back to that now I know with with lifetime you know the city administrator Martin and I have talked a lot about you know following Trends and trying to stay present with what's really needed at at a a facility like like the lifetime uh facility and so we think pickle ball is going to be fantastic but in 10 years from now who knows I don't know is it going to be are they going to be putting back are they going to be putting racket ball courts back in you know who knows and so I think the nice thing is that lifetime stays up on the trends and stays up on what's kind of Forefront on people's minds when it comes to health and health [50:43] and fitness when it comes to their Club so I think we're in good hands by by working with them on this question all right thanks. **Paul Essler:** just one clarifying question because I'm I may be getting confused with our new part coming on akan but this will also have outdoor pickle ball courts too correct? so it'll now be both indoor and outdoor. **Dan Schultz:** yes those are one of the photos that show outdoor lights. **Paul Essler:** okay don't know Council got it make feel so Resort yes. **Mayor Jeff Weisensel:** I don't know if and I know you're reticent to jump up to the podium and talk but could I have you come up to the podium? yeah um I I would like to just recognize um lifetime um someone in the construction [51:30] industry I recognize what a clean site looks like and I appreciate what your firm has done in being able to basically black in the uh the site to reduce the amount of mud and stuff that have that usually comes out of a construction site on the site so I did want to uh publicly uh uh have you you know be acknowledged for for that type of uh best practice I guess yeah in uh in in that so yeah. **Brent Marlo:** that was something we definitely was front of mind when we broke ground was to get Asphalt in this this fall before the plants closed so that it would not track mud and just a cleaner site all around yeah. **Mayor Jeff Weisensel:** we appreciate that uh for our community and certainly for our Public [52:16] Works not having to run around and try to clean up something like that and get into those kind of issues of you know that. **Brent Marlo:** so I don't know it is just the base course that's down and then we'll come in and bring the Ware course so it'll all be fresh and clean when we yeah we open up. **Dan Schultz:** I don't know mayor and Council if you can see the site plan on the screen right now is that showing on there you can see council member Freske where the the four pickle ball courts are located uh kind of to the uh it's to the west southwest side of the of the site and then I don't know this you can see all the the chairs do you recall how many chairs are going to be on this deck? **Brent Marlo:** uh it's a couple hundred I don't know the exact number it's a lot. **Dan Schultz:** and so this is the outside layout of of what's lot of lot of lush [53:01] landscaping. **Brent Marlo:** that's one thing that our CEO and founder is is big on they not having small day one plantings but being Lush landscaping for for members and public when when the the place opens and not waiting for five years for it to grow. **Mayor Jeff Weisensel:** could you go back to the uh to that and just help residents see from that picture kind of orientate them a little bit where is that? akan? conera 42? **Dan Schultz:** acran Avenue on this Photograph acran Avenue would be to your left okay uh canamera would be North and then 42 would be South and the club is adjacent it's not shown in this picture but the the club is is just to the right of this uh the most right portion of the screen here [53:47] and then I can show you real quick what the what the up most updated uh site plan here looks looks like this is the three pickle ball courts they've added uh you know th this is really hard to see obviously at this this point but um it's really uh it's really something where um you know they've done a great job with the detail and I will share this with the council here in in a little bit probably uh on a hard copy blown up a little bit but it's it's just great to see all the equipment and all the the treadmills and things that they're going to have in this in this location um it's going to be uh it's going to be a great facility we're looking forward to getting it [54:36] opened. **Tami Klimpel:** council member can you go to the picture that has the enclosed uh the the picture that you had up of the enclosed building the photograph yeah the photograph yep now you're really testing me where do they have that let's see was that that's your PowerPoint yes thank you this one yeah so so that's a picture of the outside so I'm assuming that over on the on the right side is where the big panel with the big Shamrock is you see you can't see no totally kidding the other thing I the other thing I'd like to call out I I think it's it's really cool you know we talk about the hometown feel uh and and the mayor mentioned that you know Brent [55:22] or you mentioned that Brent you know he's a he's a Rosemount guy you know two of the biggest construction well no two of the biggest construction projects right now it's kind of cool you got Brent who's kind of the project who is the project executive in the lifetime and then on the flip side of the public works and and and and police uh building uh the lead project manager on that is also a Ros Mount guy so it's really cool you know you got Ka big comp you know big develop big big uh contractor you got lifetime I mean here's you got these large large businesses large corporations that are you know doing work in our community but who who's who's who's leading it? leading the two the two jobs and they're both Rosemount residents I love that yeah I [56:08] think that's really cool. **Brent Marlo:** and just to note some of our subcontractor project managers also live in Rosemount. **Mayor Jeff Weisensel:** it's got to be so fun for them right right exactly a lot of site visits they just roll out of bed and show up yeah just drive four blocks away but I I just think that that's really cool and like I said just another example of that Hometown feel we've got our hometown residents on building these jobs for us that's awesome. **Mayor Jeff Weisensel:** all righty with that then if there's no other comments would someone like to move the motion to uh the recommended action? **Tami Klimpel:** I'll move to approve change order number three for the lifetime facility as detailed in the attached documents. **Paul Essler:** second. **Mayor Jeff Weisensel:** I have a motion by Klimpel second by Essler roll please. **Erin Fasbender:** Freske? **Heidi Freske:** I. **Erin Fasbender:** Essler? **Paul Essler:** I. **Erin Fasbender:** Klimpel? **Tami Klimpel:** I. **Erin Fasbender:** Weisensel? **Mayor Jeff Weisensel:** I. **Mayor Jeff Weisensel:** [56:56] that completes 9A 4-0 approved that completes nine we'll move to announcements under 10 uh anything additional under City staff updates? **Logan Martin:** I'm good mayor thank you. **Mayor Jeff Weisensel:** hit that and uh any uh any comments from Council? any announcements you want to share? **Heidi Freske:** well I will add I know I don't to still your thunder but to the upcoming dates the leprechaun days half um bingo event is next Saturday February 17th at the Rosemount banquet hall and you can go to um leprechaun days.org to purchase pre- purchase your packets or show up at the door it's doors open at 3. **Mayor Jeff Weisensel:** all righty any other not I will um move [57:44] to the upcoming calendar so on February 13th we'll have the environmental and sustainability commission meeting from 5:30 to 6:30 here at City Hall the city hall will be closed on for President's Day observance on February 19th Monday all day and we will have a port authority on Tuesday February 20th from 6: to 7: followed by the city council meeting when we next get together February 20th 7 to 8:00 p.m. so with that unless there's anything else coming for for Council seeing none I'll move to adjourn is there a second? **Paul Essler:** second. **Mayor Jeff Weisensel:** motion's been made to adjourn the meeting we will reconvene for the uh work session back in the conference [58:31] [Music] room all in favor signify by saying I. **Council:** I. **Mayor Jeff Weisensel:** opposed? we are adjourned thank [Music] you [Music]