we'll go ahead and get going madam clerk are we mr clerk are we prepared yes we are we're ready to start okay thank you very much good morning everybody and welcome to the may 5th the cinco de mayo meeting of the reno city council our special budget meeting at this time we're going to open with a pledge of allegiance and if we could get mr jonathan shipman would you please lead us in the pledge thank you very much madam mr clerk please call the roll certainly madam mayor uh madam vice mayor uh council member breckis i'm here today naomi doer here oscar delgado here bonnie weber here neal mcjardin here devin reese here mayor sheeby here you do have a quorum thank you very much and thank you madam mayor uh for kicking us off this morning and thank you very much for um doing what the appropriate thing is and staying home to keep us all from getting sick i appreciate your prudence in that uh and i think we all appreciate it at this time madam mr clerk can we please go to public comment certainly it's because i shaved it's it's hard to tell i'm sorry madam vice mayor our first item today is public comment it should be noted for those in the audience the comments are to be addressed to the mayor and council as a whole comments heard under this item will be limited to three minutes per person and may pertain to matters both on and off the council's agenda please note that the council may not take action upon any matter not agendized on today's agenda when you are called on for public comment please state your name for the record and begin speaking the timer will begin when you say your name and you will be afforded three minutes if you are an attendee in the zoom meeting and would like to make public comment please raise your hand at this time lastly while in this room please be respectful warnings will be issued by the presiding officer if there is disruptive behavior and you will be asked to leave chambers if the behavior continues at this time we have no one in chambers we have no one registered on zoom wishing to speak and we've not received any written correspondence all right thank you mr clerk at this time looking for approval of the agenda i've got a motion in a second all those in favor say aye aye any opposed hearing none motion carries unanimously at this time we're going to move on to item b1 presentations all right take it away good morning good morning good morning madame vice mayor and council members happy cinco de mayo a national day of prayer oh wait before we get started yes we made a major error yesterday we did not sing or say happy birthday to councilwoman doer so councilwoman doer um we would like omg [Laughter] i we and i'm sorry you're not here in person so we can sufficiently embarrass you in person but i think we should sing happy birthday to councilwoman doerr was everybody oh my goodness okay ready happy birthday to you happy birthday to you happy birthday naomi happy birthday to you uh madam vice mayor thank you very much i am deeply and sufficiently embarrassed thank you and i appreciate all the good wishes thank you everyone you bet i hope your birthday was fantastic thank you okay go ahead and proceed thank you vicki van buren interim finance director for the record we only have about 20 slides today so this is going to be pretty fast so i know it's been a long week and so i just wanted to make sure everyone knew that i'm going to go through these pretty quickly we do have a lot of information here but a lot of it council has seen before and so my intention is to go through these 20 slides and then have any questions following that so today we're just going to be focusing on the general fund we talked about this in april we focused on the general fund it was the largest one the biggest for us to put together the heaviest lift and so today we're just going to focus on that and circle back to it with the items that are being proposed to be added for next year so this first slide on here we wanted to just highlight the budget guiding principles and some of the things that we look at when we prepare the budget one of the policies of the that we have with the guiding principles says that when conditions when conditions permit we maintain a general fund reserve level between 8.3 and 25 and one of the things that council has directed in the previous years is that we increase with the reserve level by one percent every year when possible and so our budgeted fund level for fiscal year 22 was 13 and what we're proposing for 23 is 14 then also another policy that we have are after reserves are funded reduce outstanding or contingent liabilities including opeb risk and workers comp and as we've talked about previously in these workshops we have continued to increase these over the last five to six years during the recession these were grossly underfunded because the revenues weren't coming in and these these were areas that were hard hit and so it's taken us almost a decade to get back to the point where we can actually start funding a motor vehicle program where we can actually start looking forward and actually having a program and getting off of the pego basis risk and workers comp and opeb and those are all much larger obligations but as you can see we're really starting to make some headway on particularly like opeb i mean i know it's it's an unfunded liability of 150 million approximately but we have 17 million that we've accumulated right now in there that's the net unfunded is the 150. so we're really starting to make some progress on that and we're still continuing to do the pay go on our current obligations so that's in addition to this so it's it's a really great thing that we're able to do that and we're continuing to do that and build that into the budget so this is one of the new slides that that we've started doing the total revenues in the general fund are 269 million c tax is 38 percent property tax 26 percent and then we've broken it down by function to show you how the general fund is distributed expense wise so 58 of it goes to public safety 14 to admin now your admin is going to be all your support like finance city manager i t um all of the support people that provide support so parks and rec is six percent and then public works is four percent the public works that you see on here is facility maintenance utilities and then the security contracts that we have and then two percent to community support when you go into the proposed positions for fiscal year 23 we're proposing 52 new positions and in uh so we would be moving from up to 1423 positions what was approved with the 22 budget was 1314 and so we've had some changes during the year and you'll see these changes in here also include changes between departments so you'll see that neighborhood services is on here it was adopted with the budget but that's been spread out between some other departments mostly city manager's office so you see as some of the departments shift around you'll see that shift in there as well but overall we have 56 positions that were added during the year and as i've mentioned previously in these workshops 30 of those were firefighters and then we're recommending the 52 for next year the proposed general fund positions total 3.7 million dollars and that's approximately 29 positions and broken down by council priority so again we go back to council priorities when we're building the budget how do these meet council's priorities to ensure that we're building the budget in the way that you would want and so public safety has 14 new positions that are being proposed for fiscal sustainability we have six for the infrastructure we have uh two point a little over two and for arts parks and historical resources there are three positions and in there i just want to call out we have within their the tree maintenance worker we have two of those in that particular one and then in economic community and development we have a little over three positions and those are mostly in code enforcement and code compliance so this gives you the general funds summary as far as where we estimate we're going to end the year we do an estimate for that and then we can do projections based on where we think we're going to go for next year so for c tax we have based we have a six percent increase for c tax based on our proposed budget and that is over the estimated amount and then for property tax we have a five percent increase when you look at the general fund how is it distributed again 38 percent is from c tax 26 from property tax and 11 from franchise fees and this is a good high representation to give you an idea of how big the pieces are versus just looking at the numbers when you look at the general fund history there's some important things on here that i just want to draw out because it's going to be important in the following slides as we go along one of the things is in fiscal year 21 if you look at that the change year over year for that one is 10 percent and if you look at the previous years we went from not even one percent we had 10 and 18 and then around five percent for two years and so in fiscal year 21 which is is kind of strange it was that time when we didn't know how the revenues were going to come in we were following the pandemic no one really knew what the the effect of all this was going to be and yet we had an increase in total revenues of 10 and i do want to make a clarification too that the cares funding i did remove that from this particular slide so that you could see a true trend so it didn't skew this slide and then if you look at the current year we're looking at eight percent increase and then for next year we're proposing about five percent which is your typical amount that you would see and the general fund uh this is the property tax history over the last few years and like i mentioned before we're predicted projecting a five percent growth for next year um and in the current year we're looking at about an 8.9 change year over year and that's mostly due to new development as we see that come in we're currently tracking about 3.6 above budget and if you look across on that line percent over under budget we typically go anywhere from two to three to four percent over budget is how we've trended over the years and for our projections we do use the projections that come from the county and from the county sense projections to the state the state updates those projections and then we do use those state projections for this as they have been trending very consistently now for sea tax history this is the one that i was mentioning as we get so if you look at fiscal year 21 again we have a 19 percent year over year-over-year percent change which i don't think anyone's really predicted it was just um something that's happened and um not really sure why we thought it would taper off a little faster than it did so in the current year we're showing we're 12 percent uh year-over-year change so we had a 19 increase and now we're seeing a 12 increase year-over-year over that where we think we're estimated to be and then for next year we're showing six percent growth on our current year estimate and we think that's consistent with our other local partners because we do feel that it is going to start to level off at some point we're not going to see consistently 19 and 12 percent increases it has been pretty extraordinary up to this point one thing i do want to point out on the slide if you look at the actual for fiscal year 21 that's 85 million and if you look at our current fiscal year 22 budget it's 84 million because and i wanted to do a little explanation on that um the last we build our budget right now so we're building we're in the phase of building our budget for next year right now we've only received sea tax through february up to this point we have four more months of sea tax to come in so all the projections that you're seeing are based on what we know today so at the point we built the 22 budget we were we still didn't have those four months of sea tax the last four months of sea tax for last year were twenty percent over budget so that really skewed our projections for the current year um the first eight months of last year averaged four percent of our budget so when we built the budget we were looking at that average of four percent over those first eight months built the budget and then the next four months came in at 20 over so that's why you're going to see that so as we get to some later slides when we talk about new revenue new revenue is really over a two-year period not a one-year period because we didn't capture all that revenue that we are actually getting this year so it's really going to be new year new revenue for us next year can i just ask a question on this one can can you just so what did you use for this year so this year is 20. six over where we're estimating we're going to be and our estimate this year because right now we're trending 12 uh above last year and so 12 and and we're currently actually trending 12 percent uh over under budget we're trending uh 13.9 percent over budget right now and so i've trended that out over the whole year so can you just stop the clock i'm not asking any questions i just wanted clarification on this one sure and she said six percent she said six percent we're done but but just as a clarification we build our estimate of where we're going to come in so our budget is 84. i'm estimating we're going to come in at 96 this year and then i built next year's budget six percent higher okay yes thank you so this is a summary of the expenses on this slide and there's just a few things i want to call out on here this transfer to the city debt service this is going to come up on a couple of slides later as well in that number in 22 in our current year you have the krebs bonds at about a million dollars and then you have the fire apparatus bonds about seven hundred thousand dollars then in the current year proposed that 5.3 million dollars that includes the addition of the 60 million dollar bond uh in the debt service for that which is 3.5 we're estimating 3.5 million dollars for next year so that's the total of the 5.3 for next for next year and then you still see on here the transfer to the fire apparatus program that's the 2.7 that we continue to fund in addition to paying the debt service uh this slide gives you the example of the salary and benefits um salary and benefits have typically run between 79 and 80 of the total expenditures they're sitting at 78 of total expenditures in this budget we did increase service and supplies for the first time in probably 10 years at least a decade we've increased their base budget a little bit to so that they can afford some of the things that they need to to do with the costs of everything going up in the economy we felt that that was important to do that this is a history of the general fund expenditures this does include the cares funds because those overlapped years and it was a little harder for me to pull pull those out to get a good trend but you'll see that most of those cares funds were spent between 21 and 22 because you'll see those those total year expenditures with the carry forwards on those those years get a little skewed and that's because of the cares funds now this is the slide that um i was mentioning before this is the general fund new revenue source that delta change and so what i was trying to describe here what this is is a a comparison between our current year fiscal year 22 budget and our next year what we're proposing the fiscal year 23 budget so as we adopted the budget this year what's the difference between that and what we're proposing for next year that's 36.5 million dollars the bulk of that you can see is intergovernmental revenue which is mostly sea tax and really that's going to be a two-year growth because as i as i alluded to in the other slide we didn't anticipate getting so much and we didn't budget that money in this current year budget and so what this delta is going to be is between really a two year period for that and so for fiscal year 2122 the delta for c tax is 10 and a half million and for 22 and 23 it's 5.7 so in total over the two years the new revenue for c tax is a little over 16 million dollars of this now property tax has a little bit of that effect too but not as much when you see that's over budget for a particular year again that's new revenue for the next year but sea tax is the one that's really driving this because it we didn't anticipate i don't think anyone really anticipated that it would come in the way that it did now when you look at the expense expenditures where does that new revenue go these are the areas that have increased in the budget from the adopted budget to the new budget and so i wanted to one of the questions about so in total nine million dollars is attributable to the new positions this year those are the positions mid-year and the positions that have been proposed in this budget the mid-year positions total a little over 5 million dollars and 4.1 of that is for the firefighters and then the proposed positions for 23 total 3.7 million in the increase and of that 1.7 are police positions so in total including the mid-year and the proposed positions we have an 8.8 million dollar increase in the salary benefits and so that's part of this change that in the budget one of the other things the ending fund balance the 2.8 million that is the one percent required to increase the budget from the 13 last year to the 14 this year in um the debt service now debt service gets a little trickier and when we purchased the public safety center location in fiscal year 20. and since that time we've been talking about how we're going to get there how we're going to get things done and so one of the things is from the get-go we pretty much knew that we were going to probably need to bond at some point to finish that project and in fiscal year 21 and fiscal year 22 we put aside 1.8 million dollars in anticipation of being able to fund debt service in the future what we did with that money was put it to the capital program for the public safety center but again we took what we took ongoing funds to make sure we would have that ongoing the other item going on in this debt service is last year we did budget two million dollars for the events center bonds for that debt service because c tax was coming in lower and we thought it might stay lower when we had that dip and when we budgeted we budgeted 2 million to do that and that's not necessary since the economy's come back it's come back a lot faster than people thought those two items were in the current year budget so between those two items that's 3.8 million dollars that we had in the current year budget already so when we take on the new debt for next year with the 60 million dollar bonds it's it's the same dollars it's pretty much a wash because we had set aside 1.8 but we don't need the two that we already had this year so that's why you see in debt service it really it doesn't impact us going forward and we have the new revenue funds to cover that fund balance history when we go into this again fiscal year 22 this is showing where we project to be again on this one so we're projecting we're going to be at 14 and we're going to maintain that for next year we had actually budgeted to be at 13 at the end of fiscal year 22 so we're ending a little better and then i believe now i have a few more so this is the 10-year projection if council remembers probably about three to four years ago we started bringing this to council showing the 10-year projection and where we wanted to be to get to a balanced budget and at that time which was several years ago we actually had projected by 23 we could get to a balanced budget which we actually have and and that's due in part to council doing strategic strategically putting positions into the budget by strategically taking one-time money and putting it toward one-time things it's just that tightening of the belt that got us here that really made it possible for us to balance the budget not stop funding all of the unfunded liabilities increase funding to those and continue to build a budget that is sustainable in the long term and so this fiscal sustainability is really shown on this chart there are a lot of assumptions built in here obviously but looking at this we can maintain a 14 to 15 fund balance throughout the next 10 years with just general assumptions and in revenues and expenses that we would typically typically uh do over that time we built in all of the financing and other items that we have outstanding right now the fire apparatus program that bond ends in fiscal year 29 so you'll see the the debt service kind of decline there but um this is a good picture to show you that we are projecting that we can afford to do the things that we're doing and that we're in a good position moving forward to be reactive if there are things that we need to react to forward and that's part of that whole resilience of the budget that we've been working toward and this is just a final quick summary so obviously we built this budget based on council's priorities and we've really tried to focus on that and we've really tried to show how these positions are really going to support council's priority the 52 full-time positions equals 6.4 million dollars they're split between general fund building fund and then other funds this slide here shows you that in total the total recommended proposed uh enhancements include the 52 positions plus the additional items that are just one time like the shared vehicle and some training and such so in total that's 8.1 million dollars of increases how do those uh that how does that additional funding uh support council's priorities by function this shows uh all those items in here how their function works public works general government and how that's on the left hand side how that actually supports council's priorities of infrastructure and fiscal sustainability and public safety so the proposed positions in total that we have 12 positions in economic and community development 14 in infrastructure four in arts 14 in public safety six in fiscal sustainability and two in the hand program which is in the economic support and hand is a grant funded the additional proposed funding items that are not related to positions are listed on the slide you have the vehicle on-call funding for streets departments for emergency call out plow truck you have arts and culture public safety there's some items there for peer support and training and then again fiscal sustainability which was some software and employee development and with that that concludes my presentation thank you very much uh we will start our first round of three minutes council will and ruckus yeah thank you for the presentation miss van buren um question number one is how often are you as a interim finance director talking to people from other local government agencies and you know what other state support they give us for budgeting i talk to other local governments probably at least once a month okay do you have a formal group that meets and talks we do not um but i i do talk to them quite often via email and on the phone okay what are you doing and absolutely okay yeah i mean i'll tell you i was sitting in the finance department i was in a side planner over there in 2008 and the signs just came i mean it's almost if you are looking here they're just over here they're over there and i'm sure andy green who was the finance director at that time was seeing the signs very geared and jill olsen was there because they were in auction rate securities and that market collapsed then you know everything else collapsed and everything's going to be different but i just um you know we'll see i'm the tone is sounding very frightening to me out there right now um on macro economics and you know how that works and maybe you know usually there's a lag time till things hit reno but um i am still nervous when is that bond instrument what's the do a drop date for the council on that bond we're bringing back the first reading of the ordinance on the 11th may 11th and then the second reading on the 25th okay and then the sale the sale and the closing occur in july in july yeah okay okay yeah well you know i i want to use the cares axe buns for that and um and you know keep us safer let me ask you that that one pie chart on the um well let me go over the 10-year projection on this first round when i look at the 10-year projection i appreciate it i'm i just looked at salaries and wages so i see an eight percent over to you know from this to next then i see a four and a three what out year do we start to absorb those um those fire grant funded positions which budget year do you have that reflected into salaries and wages we're actually absorbing them in here because we we budget to pay for the entire cost of those those positions what we've done is set aside 2 million extra dollars into capital that we're going to spend in capital for the next couple years until that grant runs out and then we would be able to afford those positions as we go forward okay so it's a little gimmicky right is it gimmicky no we can cover the positions okay but putting it in capital yes because it's take because technically what we're doing is we're getting a little over two million dollars in the grant and that's what we're putting into capital we're not technically putting the grants i understand i understand back to the wages we're cutting okay so you're kind of switching around that okay and then i i think my time is close going but but in capital you're dropping and maybe that explains it from 22 to 24 you're dropping capital by about 700 000. that that would explain it correct that's what's going on okay thank you thank you very much councilwoman dewer followed by councilman reece all right um thank you so much this is great um my first question is this i was going through all of this paper but is there one page uh somewhere where i thought it might be in the all funds summary that it shows the entire budget uh all funds so that we can see what's the bottom line number on everything it's the first page on the first page in the presentation from day one from day one okay i don't think i comprehended that with all of this detail that we've just gone through um so i'll go back and look at that before my next question but i did want to say council member weber and i were just complimenting the team because you did something very special this year mr manager you put the org chart something that i'm very interested in you put the positions not names but positions and then you put the new positions where they go circled red so we could find them i mean this is a level of transparency that i'm i'm extremely grateful for i have to tell you i didn't do that okay i think he did that with the help of lindsay and mark okay yay team because that right there given that over 80 what did you say 85 percent 87 of our money is in our staff and so this is a road map to understanding where we're spending our money because we can directly find positions circled in red that are new that are fantastic so i just we're both you know i don't want to take away any of uh councilwoman weber's thunder but this is something i know a bunch of us have been looking for just to grasp and understand in a different kind of way it's a different kind of map well thank you for that okay it's really helpful thank you i'll leave it right there for right now okay uh councilman reece thank you vice mayor jordan a couple of things i guess first is sort of where i come from which is i'm a lawyer so i don't pretend to be a market analyst a finance director i don't believe that that is my job to read the tea leaves about what i see on the news but of course what we want our data points and facts and numbers which is what you've done is you've provided us with that so i feel very comfortable with the roadmap that you've given and i appreciate all the work that's gone into it and it's not just this year or this budget cycle but it's you know five six years of budget cycles that your experience comes from and so again i'm not going to substitute my judgment for yours about where we are with the numbers how they fall i think that that is a level of sort of obnoxious micromanagement that i'm not going to engage in the second thing is is that obviously with regard to the cares dollars that we have that have come in and i like and appreciate how you have separated out those cares dollars because on a couple of the slides it made it much easier understand the historical nature of our revenue sources and also the growth projections that are taken and backed out of those things so i appreciate that you know this council six of us have decided that those cares dollars are going to be spent on um you know really the things that need it most in this community they're not going to be basically a backfill for the budget in part because the original guidance that came out of washington was that was that was what was not except expected of the dollars and i think some cities and municipalities in this country you know sort of skirted the line and some of them crossed it we didn't do that we played by the rules we continue to play by the rules and that one-time money really should be you know strategic investments in this community that will last generations certainly long after any of us are on this or off this body i want to ask a specific question about the opeb unfunded liabilities in part because um you know as i talked to our labor groups i understand the concern that they are raising which is as inflation has happened and we're all feeling it i think i filled up my car last night with gas and it was 85 and just like wow um and and that's happening to every american right and so when their paycheck stays the same but all the costs increase then they're sort of uh their concern is that they're working for less right so that's why we're in these negotiations and and i wonder with regard to the opeb liabilities i mean i view it you know as a an actuarial a reality as opposed to a today reality so wonder what you might say to me to help me understand our thoughts on our unfunded liabilities because of course not all those liabilities come due tomorrow the unfunded liability occurs over the lifetime of you know employees and so i want to know you know what is our goal is our goal to be at zero i think only washoe county is the one that's the closest to having their uh liability fully funded so what can you say about the opeb liability from just your analytical standpoint sure thank you for that question council members the opeb liability it is a large liability that's out there um typically you want you don't really want to be funded at 100 because as you mentioned it is an actuarial calculation based on when they think people wear tire ages what they're going to need for services and such and so that number does fluctuate industry standard is generally around 80 you want to be funded around 80 percent and at that point you can use the interest and other earnings on it to pay for your current obligations and things out of there so you're not continuously pay go right now the way we're doing it we are doing pay go and we're funding so we're doing it twofold we're trying to build up the the opeb itself but we're actually doing pay go on all the liability currently so um once we get to a point where we can actually pay it out of there then we would free up money again to pay for other things and madam vice mayor if i may just i'm over time but i just want to sort of conclude my thought i suppose for me as a long-term goal and strategy i want to see the opeb liability sort of pulled out and maybe we could have an independent offline conversation about it because i'm not sure where we are and it matters to our labor groups right and certainly is the area of historical consternation in labor negotiations because how you view the unfunded liability also sort of determines the course under which you pay for it and i like that you're approaching it on two fronts but i also wonder um at what point in time do we acknowledge that this you know liability is you know an actuarial liability and fund it appropriately so i would like to know ultimately when do you anticipate us getting to 80 percent i mean you said it was i think 109 thousand dollars it's a 100 our our net liability right now is 147 and we have 17 million in there so the net is so our liability is the 147. well and again it sounds scary because the number is large but it also is not unlike a mortgage where you owe a lot on a house but you're paying it off over a period of time so i guess for me i would like to see it doesn't have to be today or in this conversation but i would like to understand our trajectory and projections for that some are the ones that you gave today and it you know on that too it would depend on what council's priorities to you know i've heard other agencies typical you want to shoot for 80 percent but other agencies some of their policies say we want to be at 50 so that's a that's a topic for discussion that that policy decision can be made once we start to approach that to figure that out and i can certainly we certainly have projections and again there are a lot of assumptions in there as well assuming we can continue to contribute like we do our current policy right now is that we contribute 40 of the property tax increase so whatever property tax increased last year we contribute 40 percent of that in addition to what we were going to do this year so it always increases that amount and is this an area where miss kidd might be asked to do an audit i don't know i i just i mean we do this we'll come back around i know that um almost doubling of the average time so we'll we'll give others some additional time as well but we'll get around and we'll come back around um i think i was up next um i did want to say uh two kind of council member reese's comments on the opeb um i remember when we first came on it was a total pay go and we started to because it was such a priority to a number of our groups that um we started even though it was small it started us down the road of coming up with a more sustained approach to predictability of the funding of that and i feel like we've we've made progress always open for discussions on additional opportunities on that but i do know that this council took that first step into finding that ongoing um can we go back to the slide on page 114 i think it was yeah this slide for me kind of sums everything up and i just want to say i know that there have been hours and hours and so many meetings with department heads and line representatives and council members to come up with appropriate and balanced approaches as it comes to employees i'm glad we're at the point where we're talking about adding folks um in all of our departments because it has been desperately needed for years and we've never been in a fiscal position to be able to do that and i think our city has suffered because of it our parks have suffered because of it our uh you know facilities and road maintenance and some of the other things have suffered not because we didn't want to do things quicker faster and better it's because we simply didn't have the people in order to pull it off and so this is really great i think it does a nice balance of recognizing the absolute priority of public safety and adding a number of bodies to help those departments but it also adds them in departments that haven't seen anybody in years and because we are one big you know ecosystem that relies on and each department supports the other in some form or fashion so this to me screams team this slide says it all and it says we are moving forward in a strategic and thorough manner but we're recognizing that we it's time it's time to add people and departments to recognize our growth and serve our community and our constituents i'm excited about all of this um obviously there'll probably be more questions getting into some specifics but just kudos for the thorough and balanced nature of this approach to our management team councilwoman weber and then mayor sheedy thank you so much uh miss van buren i i think your presentations have been fabulous you've done a great job you and your department putting all this this whole series together and i'm i'm really impressed that it is so positive and but just the presentations and and again having this information that we can keep and use i mean i know many of you do it online i don't but i love this and having the organizational chart i just want to say thank you to the staff because i thank you between all of you this is the best that i've ever seen i've been through a few of them and so this is this is really fabulous thank you so much for the hard work that you did and i do want to say a big thank you to lindsay and mark they've done a fantastic job thank you to lindsey and mark all right um mayor sheevy did you have questions you're not up on my screen but i didn't want to scoot by oh here we are there you are you are on my screen now okay mayor shivy did you have any questions or comments no i just i i think everyone is right vicki you have done such a great job this really is probably the easiest budget that i've seen since we've been doing this every year i i feel like i cringe when we get into budget um it seems really unclear it seems sort of scattered and that's always been i think the biggest gripe is looking at it line by line like what um what positions are going to get filled or what we're looking to fill and i guess my question to you is over that 10-year outlook um do you typically see that those follow chart and and kind of tell me how you feel about it because you are the expert i think councilman reset it correctly you know you are the expert when we when we look at this you've done this for years you know what city budgets should look like i guess paygo always worries me because it it offers a level of uncertainty and i think we have to have that when it comes to planning and continuing to grow this city so kind of just give me a little bit of your perspective um because there was sort of a word used like antics or something like that i don't know but i i just want to make sure so that it is on record and the public hears this because this takes a lot of time it takes a lot of manpower to put something like this together so just kind of sum it up for me absolutely thank you madam mayor for that question um well the 10-year projection your first question as to whether it trends i think is is what you're really asking do we see that it trends the way that we anticipate it i think that we've kind of proved that it is a valid measure at this point because we did this as we started three four years ago and we've by using that same trending we've came out at that time and i went back and pulled it and sure enough all those years ago we said if we we do the things that uh we're presenting here and follow along council's guidelines we can get to a balanced budget by 23 and sure enough we've actually made it to that this year so i'm just really proud of that and so going forward for the projections one of the things that we do is we do typically um we're very conservative with the revenue so you probably only see i mean each year we kind of we try to make a trend that we're not going to have high years and all high years so we do trend that we're going to kind of flatten off in some years another year so we we do have those conservative the revenues are always very conservative when you do a long-term trend like this and then your expenditures you want to make sure that you're not under cutting them so even if you project them a little higher that's where you want to be because when those actually come in you're going to trend about how you brought them how you've put them in such a long range position can i say that the 9 and 10 year marks are probably right on you know i'm not sure but i do know within the next three four years those are pretty close because we can trend them unless there's a big dip in the economy or if there's something catastrophic that occurs that we couldn't anticipate or anyone else other than that the trending is is very valid thank you so much i really appreciate it thank you very much okay we'll go to councilwoman breakfast thank you um you know to slide 123. the slide 123 i had a i had a hard time tracking that so um the revenues what you're calling intergovernmental governmental revenue is essentially for all extensive purposes c tax correct yes it's the largest portion there's some ab-104 revenue in there and there's also the um freight house pass through revenue yeah really kind of skews it a little bit because that's just a pass-through what's in the revenues and the expenses yeah yeah okay but then you said it was a two-year revenue delta it really is for c tax because we didn't budget it in the current year our budget for the current year is actually less than we received last year so we didn't actually budget for any of that new revenue in the current year but it came in and we dealt with it as augmentations correct yes so it's it's really how we set it in may how we said it in may without the augmentations is the year over year that you're expressing in that line item the year over year would be the current year budget adopted versus the current year the adopted for next year that we're proposing that we're talking about yeah yeah i mean that's one thing [Music] for me um to understand that it's best to understand what we're working with right now which reflects the latest augmentation so on the latest augmentation what was the year over year that you're building on that in front of me okay but we got 23 million more than we can than we were thinking this year at last time well that's really again like i said that's really over a two year period because we didn't budget for any of the money that because if you go back to the one slide um where are we at see tax history here yeah our budget when you compare the budget for the current year to what we're proposing for next year that's really comparing to last year's actuals so none of that was captured because okay we received so much in c tax okay didn't really budget correctly for the current year so we didn't capture that in the current year budget okay so the actuals is 4 million um year over year is is the red correct the red is the actual and the blue was the budget okay so so we're building we're building this on a on a five million dollar actuals to estimate c tax increase correct okay and then of that five million then and that's and then everything else is the same so so a 5 million increase i'm trying i'm trying to look at this you then the 23 million on that chart that i was referencing if you drop that just down to 5 million your delta is really minus 18 is really more of an 18 million delta and so how does an 18 million dollar dollar delta parse out with um new positions on the year-over-year change like how many how much of 18 million are new positions i'm not sure what you're getting at yeah maybe i'll talk about this offline because i did i did ask you for this you know i think and it just it's still a little unclear to me but i'll i'll have time before the 18 to understand um how how that how that is carved out okay thank you thank you very much councilman yeah thank you um and i'm gonna just really just make some comments for the benefit of my colleagues um we haven't all been here at all meetings so i just wanted to bring up i was thinking back to what did i say on tuesday what i say on wednesday what am i thinking about today and i just thought i'd try my best to summarize some of the points i made overall so that when you're going to go work on the finalizing the budget so what i asked is that in capital improvements you you can either start or continue working on the soccer fields at pembroke where we have reclaimed water there's some challenges but i really think it would help to offset the challenges that are going to be faced by the construction of moana pool and its time and if pembroke's not the place mill and mccarran might be the place and i did put that into the flood project budget they said they're evaluating that area this year so it is something that we should be able to work on um we're getting a new parks planner and so i said that the parks planner could help with that new soccer field system wherever it is and also priority for me is the virginia range trail system i don't know what else to call it but it is it's needed the parks planner to be working with our our counterparts in washoe county and the trail groups to get that established um i mentioned of course public safety i was really pleased to see where we were with the 14 positions and i really thought we were making some good progress there um i recommended the 12 that we move forward with the 12 per hour for the parks uh wages in fact i even said more if we could do more but i at least think we should accelerate that and i'm not sure if jamie's here i requested and this is something i'm really going to ask mr manager and you to think about so we look at all these special funds the capital fund the the room tax fund and all of these funds i would like us to look at the the enterprise funds at the same time that we look at the budget because i don't know why we will put that off why would we not do it now and there's several things i would like to see funded out of the enterprise funds and i and we have been talking about them for a very long time and just to reiterate that would be a tree inspector which is irrelevant of any new tree ordinance it's just to today right now for decades we've required trees to be installed landscaped and being stalled as part of our planning projects we have required as built which haven't been submitted so all i wanted to do is follow our laws that we have in place today even if we have no new laws just to make sure we're doing our job and and i did recommend funding that out of the enterprise fund i know that is soft money but i think that it's very important as we go forward if we have rules and regulations on the books that we actually enforce the regulations that are on the books before we even think about new regulations it's just about an example would be to if there are noise violations so you know in some areas in town there are been noise violations including in my ward but we never give citations we only give warnings on speeding we might give a warning but we do give citations and i'd like it to be more like that like sure we'll give you a chance to correct that's what we want at the end of the day but if it's if it's repeat violations i think they should be addressed the other thing i asked for and i guess i'm gonna go a little over the other thing i asked for was and i have asked for this for for a good solid eight years seven anyway and i just hope we can do it this year is that we get a person on board or a contract to deal with historic resources so we have rules and regulations on the books we we have it we have a whole section of our priorities called arts culture and history we do not have a single resource dedicated to this we do not have a single person contract or otherwise that manages our historic resources commission that looks at historic resources that is an advisor to our planners and so on and i really think this is a year that we could address it and then finally something i brought up yesterday and i'm sure this isn't everything i've talked about for three days but i recommended in concert with my colleagues that we have many septic systems around town and we have an option to work with the county on a program that was adopted 10 years ago and i'm getting the bill number for you mr manager i looked it up on my phone but i didn't get a chance to get on my computer but it's there it's a resource and it's a way to get a loan and we don't have to set up an sad necessarily but we could with this loan program and council council member weber reminded me that when she was at the county i mean this passed when i was at the flood project a decade ago that they went out and they worked with the hepner subdivision whose whales were failing and and provided money through this system through this loan mechanism um and so it's there and i hate that it's there for a decade and we're not taking advantage of it to deal with a with a really emerging problem with homes that are 50 60 years old so i'll leave it there for now thank you madam vice mayor you bet thank you council memories thank you madam vice mayor um a couple things one is to close out my earlier comment and this is directed the city manager i just think at some point in time we need to have some standalone agenda item that talks about opeb and what where it is what our projections are if it's a miskid analyzing it kind of a thing then we need to be on board with that second thing is i wanted to just sort of miss van buren you know one of my colleagues described our accounting methods as gimmicky and i just want to make sure you understand i don't believe that you are a gimmicky person i don't believe that your accounting methodologies are anything other than the standard acceptable practice and following of gatsby i mean if i were an accountant and i heard someone use you know the word gimmicky describe my work product i wouldn't like it so i want you to understand that's not how i view the effort that you've undertaken in your team i view it as a truly exceptional work product and so i want to make sure that that is said i want to go to slide 114 if that's possible but only in as much as i want to talk for a moment about public safety so one of the things that has not been mentioned is about our successful use of the saver grant process a year and a half ago now in our fire department i also think that um just for our own education and sort of a history of it last year we made some choices in the budget that prioritized some of the major capital projects over adding more people and so we were able to you know do the apparatus replacement now two years ago and we were able to do the safer grant and at that time i think we told our police officers hey we're prioritizing the public safety center you can't have everything you need every year so what i want to be able to say is that i'm glad to see some investments into our core public safety resources which are identified on the slide i think that's right ultimately this accurately represents to me our priorities and we've taken our priorities and then we've lined them up with how we funded them i suppose a question i would leave you with and perhaps that's something that city manager might speak to is in every budget there it comes a moment where we're picking and choosing and some uh positions are left on the cutting room floor so i suppose rather than me saying um as and i think councilmember doer has consistently advocated for uh both historical resources and trees and those things are important to any city but they didn't quite make it in here although it looks like one of the treatments it's in the enterprise okay and that makes a little more sense to me um but i guess if there were a couple of positions that were left on the cutting room floor which ones almost made it but did not is that a fair way for me to sort of uh say it mr manager i just and i'm not saying that i want to set up a hunger style games where we're you know fighting to the death over but if there is one position that came ever so close i like to monitor it year over year so that maybe next year that's when we will get it makes sense that makes perfect sense and i think as we debrief from this budget cycle that's information that we're happy to share with you and make sure we keep you apprised of it as we move forward well an example was i for and i'll just share i went to mr hall and asked him if this budget met the needs for his staffing and he you know graciously as he often does it says yes we we make do we work hard we have we're lean and mean and that's great but i never want to cut off our nose despite our face right so i want to make sure that if there are departments that we're not quite hearing from but we get some sense that they could use some help that we know about it so that that's really all i want to say not that there would be some specific position that we're fighting about here at the council but just so we know long term that maybe next year we've got to make investments in a specific place of course so what i would say just i think for anyone's edification uh is if you go back to the previous three days of presentations one of the slides in that deck and i'll be happy to dig it out and make sure that you all have it reflects what the total ask from every department looked like um and and perhaps there are some more details uh there that we could flesh out for you that might paint a better picture generally speaking when we talk about things that we're close but um didn't quite make it into into this form uh you're looking at things that are that are maintenance related right so whether that's with bts or whether that's with parks those are the those are the positions sometimes that are really close and then we look at those mid-year as the opportunities show up okay we're going to move into uh the final minute councilman yeah and so my concluding comment for this was that i support what you've done all of you you know the choices that you've made that would be my final comment is that i think you've presented us a very good budget we're talking about what our role is that we're not we're not here as a rubber stamp we are here to carefully evaluate that's why you've spent all this time going over all the pages with us to make sure that we understand but but this is one of the biggest things we do is to make budget choices i mean this isn't something we just say oh yeah it looks fine um we're supposed to dive into the details which you have given us the raw materials to do that this year and it's extremely helpful um right down to as we mentioned the org church so um uh the reason i brought just for a council member reese's edification the reason i brought it up is i've been assured these things are in the enterprise fund it's just that the enterprise fund is not included in our budget and so um you know it's hard to get a complete picture which is why i asked a little while ago about page three which was all funds all budget i wanted to get the big picture and so um and then there's mid-year ads as our manager said so anyway this has given us a lot to work with i i like the choices that have been made i don't know if we know about every choice or even things you're thinking about should we have a little extra money and also just a challenge for us what do you want us to do at the next meeting do you know what our next meeting would be may 18th on the budget and that would be the the budget adoption and that would also include the fee schedule as well the fee schedule okay and just for we should just mention for our colleagues what we did with the fee schedule is that we it was a it was a huge amount to comprehend um i recommended basically keeping it at it as is not even doing a cpi other than the ones that parks had recommended but it we all agreed it needed more work just for our colleagues that weren't here come to women yeah i'll yield to mr delgado because i don't believe he's spoken yet no it's it's no problem i was ahead but i think i'll yield to him thank you councilman thank you uh i just as i stated when we first began uh as i had a chance to look through the budget just a little bit and met with the staff of course in terms of what our goals were and just wanted to share the same with respect to what my colleagues have shared is uh this has been a great opportunity to dive into the budget i was not present yesterday but i had a brief conversation with the city manager with respect to the conversations that took place and i appreciate my colleagues diving in as as far as they should um ultimately we look at all of you we look at the boots on the ground there's a lot of trust there's a lot of professionals that have taken the city from where we were during the pandemic now post pandemic and i really really really believe that you guys have heard us loud and clear as stated on the for when we first presented the budget this week in terms of our strategy where our growth needs to take place where constituents need their support and so i just want to again applaud uh and and really thank you guys for for quiet for listening to us this hasn't been a process that i've seen in the past and very very different than it was in 2012 as some of our colleagues have known so really appreciate it so much one thing i will state is uh we've done such a great job i want to say as a council for those of us that have been here since 2012 in terms of being fiscally conservative with respect to how much we've paid down how much we've put aside how much we've been thoughtful in terms of how we've grown and shows and i see opportunities now for us to really dive into some of the infrastructural opportunities to get into some of the communities to see how that needs to move forward here in the next few years so again thank you for diving in uh as you did uh during the time frame that you were able to so i really really appreciate you and your professionalism and thanks to all the team that worked along with you thank you city manager thank you okay council on the records yeah and i do hope we're going to have a chance just to do another round in presentation of the supplemental materials they're thick but i would like to understand what you felt was valuable enough to give us in supplemental material so i can look at those and prepare for um the 18th and i also if i'm get even the opportunity to make a motion gonna make make a motion to ensure that there's a hundred thousand dollars for historic resources in the budget um and i will be in big trouble if i do not make that effort and proposal when i go back and do my liaison work to that body so just fyi but the last thing i do want to say is i rarely um take exception with the positions that come out of the departments because the need is so great the need is so comprehensive and so great but for me that's why the work program on an annual basis is so paramount for this council to tone in hone in on and when things come out of you know wherever that are not on a work program like a refresh to the civic plaza where i've been having numerous of conversations with a manager on design and thoughts and studies that were done it kind of gets me because our resources are so thin why that initiative and not another initiative that's why you know when we did our strategic document the other day i found it deficit deficient in that we didn't have a work program so ms stewart just talked about focusing on the septic systems i want to see when we get into the the infrastructure climate changes environmental sustainability i want to see the top three issues because that's a top three issue for me not all of a sudden and what came up was this ledger group that was doing the database that might be a great idea but it wasn't on the work program so i will continue to say we need to go back into strategic planning workshop if we are going to accept these as our top three we need an 18-month 15-month work program for each that's doable that everyone agrees upon no surprises here's how it's going to go so that's off budget but budget is really how you implement your work program priorities so good job to all the departments too i i think they you know they get it to you so yeah thank you thank you i i did have a question um councilwoman ruckus you you mentioned this um hundred thousand for the historic initiative i believe you said that there was um a desire to do what was it an inventory of the historic properties in downtown well is that what it's called it's yeah it's called a survey and we've done one for california avenue we've done one for pounding and it's more or less a prescribed um approach by the state by historic preservation protocols that you know it is rather intergovernmental because we are a local certified local government that flows through to the state historic preservation office that goes up to some department department of interior so this is a standardized thing we've done in the past they are looking for fifty thousand dollars there might be an ability to not even use that but they want it that like how the courts like is it a third-party entity they would they would hire they would hire they uh probably us the city but also it would be under supervision with the shippo um who's done it in the past we've hired we've hired folks yeah who was the who was the who i think it was a woman maybe a woman named mela harmon who used to live here there's like five or six people around the you know they're okay i like i you know we could sole source professional services and i don't even know if there's anyone local it's very it's a very regimen it's almost like doing a nepa document okay i just didn't fully understand what so it's 50 000 for that and then 50 000 i do believe miss stewart's right for the technical expertise to deal with all of our historical um staffing although i will fully understand thank you yeah they've had a lot of churn of staffing but the two staffers who are assigned right now megan burner who's our arts and culture manager um knows how to staff boards and commissions and then they have a new person from cd who hopefully if that person doesn't get diverted who's also doing a good job two so but i do think we need particularly as we move on with 501 west first street we need a little more expertise at the table thank you thank you very much madam mayor did you have any closing comments before we move on i can't see the no i'm okay i'm fine thanks thank you okay um back to you thank you that's all i had i just wanted to say a quick thank you to you all for um joining me for this series i know that three days were really long and i really appreciate all the questions and and being prepared and paying attention to our budget as it's so important to us um so i really want to thank you the council members for that i want to thank my staff for the help that they gave me in the departments as well and i also wanted to thank um the city manager's office for leading us in this direction and really taking us in the direction to do this and prioritize the way we have fantastic i think you've done a wonderful job great great job thank you mr clerk do we have any if there's anyone on zoom who would like to sign in for public comment please raise your hands we do not have any in chambers and we do not have any written public comment and it does not appear that anyone would like to speak online okay at this time looking for a motion to adjourn oh wait wait i thought we were i thought we were going to go over the supplemental materials if we could just have five minutes on the supplemental materials um you've given us the whole budget that you sent down to the state yes yeah i did and the org chart i really do like a lot i wonder if for the 18th if you could for each new add-on just show what fund it came out of of course that would be that would be very helpful um and and that's that's those are the supplemental materials so on the 18th what will we get on the 18th you will get the final document that we'll be submitting to the state if there are changes at that time we would have to make those changes and then submit it back to you for signature but we wouldn't come back to you you would approve it with if you're going to prove it in whole we would do that or you could improve it approve it with intention these changes and then i would make those and bring them back and you'll look for four people to sign i remember the last couple of years it was kind of hard to get correct we have to have a majority vote and then those we have to have at least four of those majority sign okay last question i have and i i meant to bring this up earlier it appears that you're sending the rda budgets down separately i think a couple budget cycles ago they were rolled up as one budget or what am i thinking about the kafir that the kafir you rolled up in the act further rolled it up together yes so they are separate budgets as far as the as the budget process yes because they're separate entities so we signed separately and they are and separate those separate votes okay gotcha gotcha thank you um you know i don't have anything else i know the chair um called for a motion to adjourn i'd like to just make a motion that we give direction of a hundred thousand dollars to be carved out for historic resources commission i don't think they're taking any messages on any of the other it says possible direction it says possible wait a second if you'd like to make a motion you can make a motion we're not making motions on any individual we're just taking the collective feedback and it will come to us on the 18th as i understood i think we're counting on the manager saying yeah because yeah figure it out things we didn't have emotions on but we made comments you know i see i one i think we are within our right to make a motion of direction you're free to make okay and if i don't get a second i don't get a vote i just want to clarify that i would like to do that because i've left the table too many times with well i said that i said that so i do want to make a motion if i don't get a second i don't get a vote that's fine if it doesn't come back that's fine i would like to make a motion that direction is given to provide a hundred thousand dollars into the and it can come from moving within that function the arts parks and historical resources for uh fifty thousand dollars for an architectural survey and fifty thousand dollars for technical assistance for that functional area yeah i'll definitely second it okay discussion madam vice mayor i'm not going to support the motion in part because i'm not familiar enough with all the inner workings of it i mean miss breckis understandably because she is in the historic resources commission liaison role has a much greater handle on it but when i'm making decisions about the budget i'm not a necessarily going to be line iteming any particular items in or out um and b if it's a hundred thousand dollars and i'm being you know asked to put that to uh you know fire resources or public safety resources when you add something one place you're cutting something elsewhere and so i'm not sure that i see a place where that can happen and certainly if miss breakfast wanted me to be more aware of it she would have shared that with me and has not so i can't support the motion thank you very much and we do have council donation funds i mean those are always a backup if someone is feels so strongly and it doesn't come on the 18th those are always opportunities councilman yeah i just wanted to ask my colleague i understand your position but um i didn't specifically speak to you either but i have spoken in public about this issue during budget seasons and out of budget seasons and to our manager into our planning department for many years and so i guess what i'm going to ask you is even if you don't support the motion do you support the concept and we leave it to the manager and if he can make it work he makes it work i mean you're not it's your your lack of support of the motion doesn't mean you um don't support the concept i guess well i support historic resources and their participation but whether this is the right vehicle to accomplish that goal the other thing is it um it's it's sort of feels like campaigning from the diocese and i don't believe that that's appropriate meaning you know some give back or or budgetary allocation for a pet project i haven't come forward and identified a pet project of mine where i want to be able to say i alone have done this for this community so it's just concerning to me the timing of it okay well i want to just say this is not a pet project this is not this is a function of this i'm not speaking to you though i've got you that that isn't being fulfilled that's the identification here is it's not a special project and that's why personally i can't fund it out of my council funds i don't have a hundred grand in council funds or even 50. so let's let's do this we're gonna we're gonna get back on track we have a motion um and a second um councilwoman weber do you have a discussion on the motion i am not going to support the motion and i think the same thing is that this is in my mind um any one of us could be sitting here saying the same thing we need this we need this we need this and you've mentioned it and we're going to leave it too i believe we're going to leave it with our our manager and the staff to see what they can come up with so i'm not going to support the motion i do i'm not going to support it i think it's procedurally inappropriate to do so at this time doesn't mean i don't support it 100 just i think this isn't the correct um way in which to perform theater to try to get extract something for some reason i don't fully uh appreciate so we got a motion a second all those in favor say aye aye all those opposed no mr clerk please do a roll call vote certainly jenny breckis aye naomi doer aye oscar delgado bonnie webber neoma jardin no devin reese i have it as two eyes and four nays okay madame motion fails and i'm here okay oh i'm sorry i apologize madam mayor um just can i just quick discussion on this really quick a couple things first of all i think you know when you're campaigning that your funds are frozen correct i think maybe mr manager um so that is one thing so you know i don't know about that but i just wanted to bring that up because um someone mentioned using council donations and you can't do that at this time the other thing i would say is um i think all of us support historical resources and i'm a big believer in the historical re um you know history for tourism and other things you know related i think it's really important to um our past and our future and i think the whole council sees that but the one thing i would say is i don't really understand what she's talking about in the sense it was like you know sort of thrown out there it seemed like it was just sort of piecemealed together and usually when we're going to do something like that we put together a presentation so if this does come back uh via the manager just kind of clarity on what this is and who does it and i thought councilman jordan asked some good questions because i was really trying to listen um so a little bit better understanding of what it is because it seemed to me really really unclear and i do think the council wants to get there and be supportive and i think you know collectively we all want to be there but i'm going to be honest too councilwoman breckis it would also help too if we had some support from you on other things as well so we can move this city forward together and make it work together because we do want to be able to support it but i also think that it probably needs to be a little bit more clarified and a little bit of a presentation so we understand what it is we are trying to support so at this time i'm going to say no but i'm going to leave it up to the city manager and if it does come back i would love to see something a little bit more comprehensive so we do understand what we're supporting because i think we all want to get there and we all want to work with you okay mr clerk you have recorded the votes uh motion fails so um i believe that is all we have at this time and mr clerk we still don't have any public comment yeah thank you i totally respect where the council's coming from um and i just want to say to the manager i guess you know i like to say it in the public um that it's just an area that needs to be addressed and and ms breckus had a specific project that the historic resources commission has asked for to be done you know one of we've already done several they're saying this the next one so perhaps there's a way to find a place for that and number two is what i recommend is non-position but consulting services that would be on board for the whole for the whole city's use so if you can find a way to figure that out that would be great and i'm happy to talk to you offline about what that might look like so thank you fantastic councilman webber did you have anything no and if i could closing uh at this point um do we have it we don't have any more further public comment i'll make up i'll make a public comment just along that line is um you know the please fill out a public comment card i will we're totally out of uh pursuit the hrc did um prepare a strategic plan and um perhaps you know briefings could be conducted with each member of the body who is inclined to do so to um go over what those priorities are fantastic same as offered with anybody at rtc welcome to come and learn all that we're doing there okay motion to adjourn a second all those in favor say madame vice mayor uh we did skip over item c which is the second general public comment and i do not have any public comment registered for that item thank you i thought we had already covered that but okay all right we are adjourned thanks everybody bye you