Based on the context provided and the content of the transcript, here is the formatted version with speaker names assigned. **Notes on speaker identification:** * **Matt Kline (City Administrator):** Identified as the "Adam" or "Administrator" figure throughout the transcript. * **Councilmember John Dahl:** Identified as "John" and "Councilmember Dahl" in the text. * **Councilmember Michelle Hanson:** Identified as "Councilmember Hanson" (distinct from the Mayor) and "Michelle." * **Councilmember Connie:** Frequently addressed by the Mayor; likely an unlisted or phonetically misidentified councilmember (possibly "Carlson" from the roll call). * **Ethan Gilmore:** Identified as the Deputy Mayor/Ethan. * **Chiefs/Directors:** Assigned based on the specific department reports (Fire, Police, Public Works, etc.). *** [10:39] **Mayor Michele Hanson:** Like to call to order the Bayport City Council meeting of May 2nd, 2022. Please join me in the Pledge of Allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. [11:06] **Mayor Michele Hanson:** Matt, will you please call the roll? [11:06] **Matt Kline (City Administrator):** Mayor Hanson, here. Councilmember Carlson, here. Councilmember Dahl, here. Councilmember Gilmore, here. Councilmember Hanson, here. [11:06] **Mayor Michele Hanson:** Excuse me, thank you. Okay, that takes us to approval of tonight's agenda. Does anyone have any questions or changes? [11:32] **Councilmember Connie:** I'll make a motion of approving tonight's agenda. [11:32] **Mayor Michele Hanson:** Thank you, Connie. Is there a second? [11:32] **Councilmember Michelle Hanson:** I'll second. [11:32] **Mayor Michele Hanson:** Thank you, Michelle. All in favor? Aye. Opposed? That takes us to our proclamations, accommodations, petitions, and announcements. And the April recycling award recipient is Shauna Nelson at 245 Fourth Avenue North, who will be awarded for recycling efforts made possible by a grant from Washington County. So thank you very much, Ms. Nelson, for your efforts. It takes us to our open forum where we set aside 15 minutes to address topics that are not on tonight's agenda. We do not have anyone in chambers. Matt, is there anyone online? [11:32] **Matt Kline (City Administrator):** No, Madam Mayor. [12:19] **Mayor Michele Hanson:** Okay, thank you. So then we'll move right on to our consent agenda and we'll consider resolution adopting items one through eight: the April 4th, 2022 City Council workshop meeting minutes; April 4, 2022 City Council regular meeting minutes; the April payables and receipts; the April building, plumbing, mechanical, and zoning permits report; a donation request for $500 from the Bayport American Legion for the Memorial Day parade; a special event application from Bayport American Legion for the flag ceremony at Perro Park on June 14th, 2022, Flag Day; the purchase of a replacement Caterpillar front-end loader and accessories for the Public Works Department; and designation of 4th Street North as a permanent one-way street. Does anyone have any questions or comments? [13:04] **Councilmember Connie:** On the 4th Street North—is it just where it's at, or does that need to have any further... where it ends now as a one-way? [13:04] **Matt Kline (City Administrator):** That's correct. From Second to down to Fourth, or from Fourth to Second. Yeah, there's more information about it in the packet, which I can't seem to open right now. [13:04] **Councilmember Connie:** I'm just gonna grab mine as well. [13:50] **Mayor Michele Hanson:** So any other questions regarding that? It's the—it's where you've had the test, correct? [13:50] **Matt Kline (City Administrator):** Yeah, it was a two-block extension from essentially from the library two more blocks down to Second Ave here, right by the school. [13:50] **Mayor Michele Hanson:** Okay, I just want to make sure everyone watching us would be familiar with exactly what we're talking about. And it seemed to work really well throughout the school year so far? [13:50] **Matt Kline (City Administrator):** Yes, the school was very pleased. And the department that handles the crossing for the students—it was a very good success especially compared to the previous scenarios that we were looking to mitigate. [13:50] **Mayor Michele Hanson:** Excellent. Okay. Would someone like to make a motion approving tonight's consent agenda? [14:25] **Ethan Gilmore (Deputy Mayor):** A resolution adopting the May 2nd, 2022 consent agenda as presented. [14:25] **Mayor Michele Hanson:** Thank you, Ethan. Is there a second? [14:25] **Councilmember Connie:** I'll second it. [14:25] **Mayor Michele Hanson:** Thank you, Connie. Roll call? [14:25] **Matt Kline (City Administrator):** Councilmember Gilmore, aye. Councilmember Carlson, aye. Councilmember Hanson, aye. Councilmember Dahl, aye. Mayor Hanson, aye. [14:25] **Mayor Michele Hanson:** All right. We do not have a public hearing this evening and we do not have any unfinished business. So that takes us to our first item of new business, which is to consider amendments to the Inspiration Master Declaration regarding the Inspiration Stewardship Foundation. And Matt, over to you. [15:16] **Matt Kline (City Administrator):** Madam Mayor, members of the council, this item as you read in your packet is regarding proposed amendments to the Inspiration Master Declaration. This document is the governing document for the development that was created back in 2005. It has been amended once or twice in that time frame, but the reason that's kind of came up now is that if you recall last year the Inspiration Stewardship Foundation, which is the board that was originally designed to manage their prairie maintenance, had not legally since 2015 been created—it was never actively staffed or manned or there were no appointments made by the city or the HOA board, which are the two parties that appoint liaisons to that board. Last year the HOA did request that that be brought back to life, if you will. [16:18] **Matt Kline (City Administrator):** And so the council did make its appointments. If you recall at that meeting, the council appointed the City Administrator as the city official, and then there were two resident appointees: one was Councilmember Dahl in his resident capacity, and Robert McManus. The two individuals that were appointed from the HOA side were Heath Heitkamp, which is the HOA president, and Nathan Dejanette, which is a resident of Inspiration. Also on the board as an ex-officio non-voting member is the Minnesota Land Trust, as they are the conservation easement holders for the prairies. The foundation has met several times to discuss how to get it back up and running. [17:03] **Matt Kline (City Administrator):** We’ve discussed a couple times as to whether or not it needs to be in existence at all or if there could be simplified because from the outset the HOA itself has been doing the management. They've been collecting the preservation fee and doing the work. The Land Trust has been very pleased. The city—we aren't the one requiring it, so we haven't forced the foundation to exist even though we are part of it. Ultimately, we thought it would be simplest to delegate the active role duties to the HOA since they have been the de facto entity doing the management. [17:50] **Matt Kline (City Administrator):** So, what that would require because of some of the language in the master declaration is that several provisions do need to be amended. Those amendments, along with various other amendments that the HOA itself wants to update—as I said, in 15 years it's only been amended once or twice—eliminated references to the master developer. I didn't give the city the sections of the amendments that don't involve the city to save some time and paper. One of the things that the master declaration does require, though, is there are three sections that the city and the land trust have to sign off on. [18:36] **Matt Kline (City Administrator):** So what's being asked tonight is for the council to consider and approve the proposed amendments. One of the amendments is regarding the fees. There were several aspects to the conservation fee and originally it was supposed to be increased every year according to the CPI; that has not taken place because the foundation didn't exist. The foundation decided that the $100 initial fee is sufficient. There's if there is a need for a further increase that can be done—it's been capped at 15%. There also is a fallback provision where if there's something catastrophic, there's still an ability for the HOA to assess the property owners to collect that needed fee. So the city is safeguarded in that regard. [19:22] **Matt Kline (City Administrator):** The two provisions out of the three that are actually being amended are basically then allowing the HOA to take over the active role to collect the fee and then do the work. One of the other changes that they are proposing is that the existing master declaration requires the seller of every property up there to pay 0.25% of every sale to the foundation. They've just updated it so at every closing it can be negotiated between the buyer and the seller. The city doesn't have really any interest one way or the other on that aspect. [20:55] **Matt Kline (City Administrator):** Staff has reviewed this; City Attorney Lonen reviewed it. We don't see any issues. There was one thing that Councilmember Hanson noticed and somehow when we were transcribing, the "proscribed burn" versus "prescribed burn" of the required management—we had the wrong word in there. So that's been corrected to "prescribed." So what staff is asking is to approve the amendments and authorize the City Administrator to work with the HOA to make any other additional corrections that need to be made. [21:41] **Matt Kline (City Administrator):** The HOA is having their annual meeting this week. provide a formal approval and then the HOA has to get 67 percent of all the residents to approve on their end. But then the foundation will still exist; we'll meet as much as needed but probably just annually after we get it up and running. So the city will still need to make appointments periodically, but it really takes a city out a little bit more and it'll serve as an oversight entity. [22:28] **Mayor Michele Hanson:** Super, and we still have our representation. That’s great. Any other questions regarding this? [23:14] **Councilmember John Dahl:** Was there consensus by all of the directors in this group about the changes, or was there any... [23:14] **Matt Kline (City Administrator):** There was one item. Mr. McManus had some questions about the language that regarded the sale of any of the property involved. The initial part that he was referring to is at the very beginning of the master declaration. There are areas within the Inspiration community that could potentially be sold; they're not owned by the city. Even with the city—which I know staff would agree—we have no intention to ever sell any of the outlets of the prairie. But if for some reason the conservation easement would transfer, it's perpetual, so it runs with the land. So we did have to clarify that with Mr. McManus just so he understood that the language didn't specifically address the conservation easements; it was for the entire property of Inspiration. [24:00] **Councilmember John Dahl:** So did he feel like it was resolved by what you explained to him, or is there still a question about it? [24:00] **Matt Kline (City Administrator):** Yes, his comment was as long as we're not reducing the conservation, he’d be more in favor of increasing it at any chance we can. But he understood the distinction. [24:48] **Councilmember John Dahl:** Thank you guys for—yeah, thanks Matt for... I was probably the least active member on there, but the whole crew did a good job keeping the ball moving. And Matt did a great job in this case answering Mr. McManus's question and I think we're going the right direction. I did pick up a typo here, I don't know if that's... [24:48] **Matt Kline (City Administrator):** I sent them a couple too. [24:48] **Councilmember John Dahl:** Publications 6.4.1—is it the "president" of the assessment? I read it like that's not even a word. [24:48] **Matt Kline (City Administrator):** I got it this time. [24:48] **Councilmember John Dahl:** No, I think it’s the "P" supposed to be an "I" and the "M," but yeah, that was a good question that Rob brought up. It's good to have people on a committee or foundation like this looking at those kinds of things. [25:34] **Mayor Michele Hanson:** I thought he’d be good at that, he has a lot of passion for it. The more eyes on any of these type of documents always helps. Great, any other questions or comments? Right, if not, would someone like to make a motion? [26:20] **Councilmember Michelle Hanson:** I'll make a motion approving the proposed amendments to the Inspiration Master Declaration regarding the Inspiration Stewardship Foundation and authorize the City Administrator to work with the association to make any necessary minor corrections. [26:20] **Mayor Michele Hanson:** Thank you, Michelle. Is there a second? [26:20] **Councilmember John Dahl:** I'll second. [26:20] **Mayor Michele Hanson:** Thank you, John. Roll call. [26:20] **Matt Kline (City Administrator):** Councilmember Carlson, aye. Councilmember Dahl, aye. Councilmember Gilmore, aye. Councilmember Hanson, aye. Mayor Hanson, aye. [27:07] **Mayor Michele Hanson:** All right. And then our second item under new business was also a topic that we covered during our workshop, which was to consider a license agreement with Carbon Solutions Group for the installation of electric vehicle charging stations. Matt, I'll call upon you to give a summary of the discussion. [27:07] **Matt Kline (City Administrator):** Thank you, Madam Mayor. So at our workshop immediately before this regular meeting, one of the topics was the proposal for installing eight electric vehicle charging stations throughout the city. To summarize the discussion, with the license agreement, there were some questions that the council had, and so we didn't get a chance to get into all of the details. The council did have some questions as to seeking some clarification on several provisions and discussing potential increased benefits for the city. So with that, staff is gonna go back and follow up with the proposer and get some clarification and then bring it back. The council is still very supportive of that—I don't speak for you, but that was the consensus at the workshop—once some of these other items can get worked out. [28:38] **Matt Kline (City Administrator):** Staff's suggestion was to table this item. Some of the key items were the number of spaces that were being proposed and how flexible they were—if they had to be dedicated, or if no one's parking in there, can anyone park at certain times? We also wanted legal language clarified to protect the best interests of the city and maybe look at an option to potentially pilot with a smaller number. [29:24] **Councilmember John Dahl:** The only thing I thought about after that workshop is maybe reach out to the Andersen Corporation and decide if maybe that south parking lot that they utilize... maybe there's a way to partner with them. I don't know if this company would partner with a private entity like that or maybe they could work through the city that way. [29:24] **Mayor Michele Hanson:** So you're talking about a lot that we let them use at Lakeside? [29:24] **Councilmember John Dahl:** The Lakeside lot, yeah. [30:01] **Matt Kline (City Administrator):** The lot is actually a city lot, so that would need to be working with us in the end. But one of the things that we have not done is speak to Andersen about their interest. I do know staff is aware that they do have their own charging facilities and they are used. So I think it's worth that conversation. [30:47] **Mayor Michele Hanson:** Especially if there is some kind of number that this company is looking to achieve in overall spaces within the city, that might be a good place to get them. But again, a number of unanswered questions. I'm sure we all agree that this is a way of a future. We all support going in this direction, but whether this group and this contract is the right one may or may not be the case. So we'll just find out more. So, a motion to maybe table this? [31:32] **Councilmember John Dahl:** Yes, please. I will move to table our discussions and license agreement with the Carbon Solutions Group until we get more feedback and information from this business. [31:32] **Mayor Michele Hanson:** Thank you, John. Is there a second? [31:32] **Councilmember Michelle Hanson:** Second. [31:32] **Mayor Michele Hanson:** Thank you, Michelle. All in favor? Aye. Opposed? Great. And thanks for the legwork, Matt. All right, that takes us quickly to our City Council liaison reports. John, we can start with you. [31:32] **Councilmember John Dahl:** Nothing to report other than what we've talked about previously on the Inspiration group. I didn't have a meeting with Middle St. Croix Watershed, so nothing going on. [32:18] **Mayor Michele Hanson:** Thank you. Connie? [32:18] **Councilmember Connie:** Okay, well, the Library Board met. Jill wanted to let everybody know that people are back and using the library, which is great. She's had really good attendance at storytime for the kids, and the reading summer program is going to be kicked off June 1st. They're working with Stillwater Together to do the program this summer. They'll also be hosting the ice cream social on June 8th at Lakeside Park from six to eight. There's an open house tomorrow night, May 3rd: 4:00 to 5:00 for donors and 5:00 to 7:00 for the public. Story hour will also be tomorrow night at 6:30. The building committee did meet this last Tuesday; Michelle was there. They're actually waiting on one outstanding grant request to come in. The plans are there, but the colors are to be determined. I think that was about all. [33:50] **Mayor Michele Hanson:** Thank you, Connie. Unless you can think of something else for me... [33:50] **Councilmember Michelle Hanson:** Oh, you did great. We did not meet, that's why I'm not going to report. [33:50] **Mayor Michele Hanson:** All right. And Michelle? [33:50] **Councilmember Michelle Hanson:** Planning Commission didn't meet either. I think I'm on the Andersen Advisory group too and they didn't meet either. [33:50] **Mayor Michele Hanson:** And I did not have any outside appointments either. We're going to go through these very quickly. Chief Kinney, you're on the spot here. Chief, you're going for the new world record? [34:35] **Gabe Kinney (Fire Chief):** Yeah, well, good evening Madam Mayor and council members. The April call volume was 96 compared to 79 in 2021. Our year-to-date is 317 compared to 254. Our monthly drills are SCBA fit testing and quarterly EMR and EMT mods. Our fire inspections are ongoing. We are fired up and getting back into our community events—the Community Showcase at Stillwater High School, the Big Truck event at Stillwater Middle School. We have some anniversaries: James Doyle and Matt Hogberg in March; in April, Jason Severson (27 years), myself (21 years), Jake Vindall, Brant Johnson, and Dustin Vincent. We had three members attend the fire department instructor conference. May is going to be busy with Washington County fire chiefs, the kindergarten class coming to the fire station, the Memorial Day parade, and bike to school day. With that, I stand for questions. [36:08] **Mayor Michele Hanson:** I think it's worth noting the 27 years that Jason Severson has been on the fire department, and you with 21 years. That’s awesome. Well, thank you very much. [36:08] **Gabe Kinney (Fire Chief):** We just had our annual appreciation dinner this last Saturday. We have over a combined total of over 315 years of service. There are six of us that are over 20 years, and the longest is Steve Biggie with 31. We're an anomaly where we have a lot of longevity for the City of Bayport. Again, we can thank you folks for supporting us. It's directly a result of the support from the council and fellow staff. [36:08] **Mayor Michele Hanson:** Yeah, I think it also reflects on the culture and how they feel valued. That’s also to your credit as the Chief. Thank you. Have a great night. [37:16] **Jay Jackson (Police Chief):** Good evening Madam Mayor and Council. Our past events were pepper ball and Narcan training. We have Safety Camp and a National Night Out presentation. Officer Cornell got his life-saving award for the bridge incident. We had a body-worn camera audit; sounds like it's going to be just fine, but it's required by law. We're scheduling the officers for the Memorial Day parade and Lift Bridge, which is interesting because we don't have a lot of reserves right now. May 19th we have an outdoor scenario training we're doing with Oak Park Heights. [38:50] **Jay Jackson (Police Chief):** One last thing: you may get calls from some residents. We are part of the Cat Guard program—that is a catalytic converter theft prevention. We're going to set up a day through Public Works and have it available for residents. There’s a sticker that goes on your catalytic converter with acid you put on it. It’s a permanent QR code. This was given to us free. We're actually going to apply it for them so it gets done. If you go to the state of Minnesota's website, you'll see that we're on that. I stand for questions. [39:35] **Councilmember John Dahl:** That is very cool. Is it like a one-time event like Stillwater was doing, or how are you guys doing that? [39:35] **Jay Jackson (Police Chief):** Yep, we're gonna figure out a date and then have everybody drive through Public Works. Matt said we could do that. [40:21] **Mayor Michele Hanson:** I saw Stillwater limited it to certain vehicles. Are we doing that as well? [40:21] **Jay Jackson (Police Chief):** No, we will open up to the residents and whoever comes. We have a finite amount, so we'll take names if we run out. [40:21] **Mayor Michele Hanson:** Great work. Always amazed at what people want to steal. Thank you, Chief. [41:06] **Joe Hansen (Public Works Director):** Madam Mayor and members of the council, Public Works has been busy now that spring finally seems to be here. We started flushing hydrants and repairing plows. Two of our seasonal staff actually started today. Some of the bigger projects we've been working on are sidewalk cutting to reduce ADA trip hazards. We're going to do more sidewalk cutting that will come up next council meeting. Ash tree removal—our DNR grant is completed. We removed 12 ash trees from Barker's Alps. And just want to shout out to Perro Park cleanup volunteers from the Andersen Corporation who collected about five 55-gallon trash bags of material. That's about all I have. [43:23] **Mayor Michele Hanson:** Regarding the front-end loader—it's used very much in the city and it's a critical piece of equipment. I appreciated that you kind of thought through what attachments were actually being used. [43:23] **Joe Hansen (Public Works Director):** We did look at refurbishment and the cost was almost as much as a new one. So this is a better decision and value. [44:00] **Councilmember John Dahl:** Will there be a delay in getting it like everything else nowadays? [44:00] **Joe Hansen (Public Works Director):** It'll be here for the fall. [44:00] **Sara Taylor (Assistant City Administrator):** Madam Mayor and council, final edits to the city's 2040 Comprehensive Land Use Plan were completed and sent to Met Council. Final adoption here at the city level is anticipated for June or July. A draft of the city's print newsletter was sent for final layout last week. The next edition of the e-newsletter is anticipated for June or July. The second full-time office support specialist position was posted for hire with an application deadline of May 25th. Also, an open house and listening session with community business leaders has been scheduled for Monday, May 16th, from 5:30 to 7:00 at the Lakeside Park beach house. Lastly, update of the city sign ordinance is in process. I stand for questions. [46:18] **Mayor Michele Hanson:** Thank you very much. Matt? [46:18] **Matt Kline (City Administrator):** Other items—the electric vehicle charging stations, staff will continue to do more research. April 30th was the national deadline for the ARP funding reporting. Our report was submitted. I spent over a week trying to speak to the federal service desk because the system didn't like our incorporation date. I tried 1881, 1922, and 1974. They wouldn't accept it, but the portal still got through and the report was submitted. Later this year, we will be getting the second tranche of our funding for the stormwater drainage study and the booster station upgrades. [48:36] **Matt Kline (City Administrator):** The council also had a workshop tonight regarding the Picket Avenue North street vacation request from the Department of Corrections. We will be speaking with the state and contacting the residents on 6th Street to get their feedback. This Wednesday through Friday, I will be attending the Minnesota City Managers Conference. And just some important dates: Toast and Topics is May 17th at 7:45 at the Lowell Inn. The next meeting is June 6th. And on Memorial Day, May 30th, City Hall is closed. I stand for questions. [50:09] **Mayor Michele Hanson:** It's great that we have the Memorial Day parade on the docket. Does anyone know the timing? I think it's at 8:30. If not, check the American Legion website. We'll look forward to seeing everybody back out and gathering together as a community. Any other questions or comments? If not, would someone like to make a motion to adjourn? [51:49] **Councilmember Michelle Hanson:** I move we adjourn. [51:49] **Mayor Michele Hanson:** Thank you, Michelle. Is there a second? [51:49] **Councilmember John Dahl:** Second. [51:49] **Mayor Michele Hanson:** Thank you, John. All in favor? Aye. Opposed? Meeting adjourned. Nice job.