you good evening I'd like to call to order tonight's meeting of the ISD 191 Burnsville Egon Savage school board the date is October 10th 2019 and the time is 6:30 I'd like to start by welcoming our substitute student representative suzanne savannah christensen thank you for joining us thank you and I'd like to welcome our audience thank you for joining us on this lovely rainy evening always appreciate having folks tuning in and dr. Hume would you please lead us in the Pledge thank you we will start by approving tonight's agenda I will take a motion to approve the agenda moved by director shot second second second did by director courier discussion hearing none all those in favor of approving the agenda please signify by saying aye aye opposed nay the motion carries turning to the information portion of our meeting I'd like to start before I introduce our presenters I would like to acknowledge that we are overlapping purposes tonight up until now we have focused on the recommendation to close to elementary schools and one middle school tonight we take a deliberate and brief pause to focus on element number three in the consultants recommendation which is to market and sell Diamond Head and relocate staff and programming to the empty middle school our discussion tonight about this recommendation is designed to give staff the guidance they need to conduct research compile information and then come back in January prepared to have more in-depth discussions on this point looking ahead to our next regular board meeting on October 24th the board will resume our focus on school closures and we will remain focused on school closures until a decision is made in December it is our responsibility to be transparent as a district I invite our community to tune in on October 24th to receive the same information that the board will receive and leverage in our school closure closure decisions as is standard practice all reports and information received tonight and on October 24th will be televised recorded and posted on the district website for public consumption I invite everyone to tune in and with that I would like to introduce our presenters brian Gorsuch lisa ryder and dr. theresa battle we all sit there go to the next one Thank You chair alt board members for giving us this opportunity to give you some updates this evening and thank you for the introduction fried by Geralt is kind of setting the framework for this evenings presentation we are going to just start with a brief summary of where we are with the facilities alignment process and timeline that is specific to the recommendation of closing two elementary schools and one middle school then segue into some of that information about Diamond headed that portion of the consultants findings and then certainly a big focus tonight is gathering those feedback and comments from board members as a part of this process to make sure that we are preparing the board with the appropriate information and are gathering up the questions that you're looking for answers to or at least data to so that we can provide that in future sessions just from the perspective of looking at what has happened since the previous time I was at this table and giving some updates about our facilities process certainly we have begun gathering feedback from our community through our focus group process as was outlined and explained about a month ago we've had four focus groups thus far we had one at Eagle Ridge last Wednesday October 2nd we had a little over a hundred people in attendance with us who filled out our feedback form with about about 85 80 to 85 feedback forms from Eagle Ridge this past week or this week on Monday we had our second focus group that was at Metcalf middle school we had probably about 80 in attendance and we gathered about 55 feedback groups from that team Tuesday of this week we did have our community focus group it was a smaller group of about 6 to 8 people that joined us but highly engaged and would also like to note that many of our community members that have been invited have been present at our middle school focus groups as a part of it as just one example not too forget people listing him office there were a number in attendance but when their very first out in Eagle Ridge it was very clear that the mayor of savage was with us that evening as was representative hunter Cantrell so again there were a number of people that were invited also to our community session that have been engaged partners in this process so we have appreciated those the the presence of those partners and then last evening we did have a focus group at Nicolette middle school that was attended by about a hundred people as well and we had about 85 to 90 of our feedback forms completed that evening also all of our buildings have now also completed our principals were facilitating the same type of information albeit somewhat modified in that they probably skipped over some of the slides that weren't as relevant to staff but giving staff the same opportunity to be invited to see the information that the consultant had prepared as well as offer feedback on the exact same feedback form so that has been done with all of our sites and invitations this is I'd sent out to all of our staff members at those sites we are in the process of gathering student input again from an age-appropriate level all of our middle schools and high school principal have been working with student groups to gather feedback and they have to have that feedback back to me by the end of next week I gave them a deadline of getting that before the mea break and again that was a response to a discussion that would happen at the last board meeting and looking for and reminding us of the need to make sure that we were getting student input as well community input continues to come in via those focus groups but also from the fact that we have available on our website a significant amount of information namely the full facility study is on our website our guiding change in principles documents as well as a link to the feedback summary so that anyone right now who wasn't able to attend one of our focus groups can go and give that feedback we did have some discussion just earlier today about the raid grade reconfiguration portion of the facility study recommendations that was that recommendation also from the consultant about realigning from PK 5 schools to the PK 2 and 3 5 sites we'll have a more complete summary of that discussion and Rec Commendation as well as all of the research and data that was used as a part of that process just because it was happening you know just a few hours ago we're just not prepared to give all of the summary details on that one but just knowing that that is something that's going to be forthcoming as well as a part of that discussion and again as mentioned the resources just for those who are interested are on our website in looking forward just as some additional reminders coming up next week we have our last two of our focus groups coming up on October 14th on Monday we have one that will be facilitated in Spanish in October 15th facilitated in Somali much appreciation to our cultural liaison who are helping to prepare materials in those respective languages as well as getting out to our community invitations to join us for those opportunities and then you'll notice some flexibility time there between October 21st and the week of October 28th again so that we can get the information that has been collected to our consultant have an opportunity for them to review that information and determine are there additional needs to gather information we have had one meeting of our design team and we can of course bring that back as well as needed a reminder the design team is with our building principals as well as to parent representatives from each of those sites that came together so that we have a multi stakeholder group to give feedback about the process and certainly again those venues are potentially helpful both now as well as in the future when we get into implementation stages as well to continue to have that that communication from our families then when we get into the week of November 4th that really would be our team making sure that we have everything we need to prepare that recommendation for the board again working with the consultant as a part of that process as to what he would need with additional potential meetings of the design team or the admin team depending on what those needs might be the critical dates though as we've been trying to communicate those with the public November 14th is when the board would see that recommendation the board and the public I should say because that would be at the board meeting that night that is related to those elementary schools in the middle school again by statute then for a public hearing should the board decide to go down the road of accepting those recommendations and putting forward the potential for schools to be closed which would then have an ultimate board action on December 12 at least that is obviously what the current schedule calls for in that process just one other note when we're talking about just our timelines in general because it starts to weave itself into this to make sure that you're aware that we are also working right now with members of our principle group and our administrative team to help stress the importance of communication and being prepared for information that would be announced on November 14th is going to cause some stress for some of our families for some of our staff and for potentially some of our students as well and so we are working right now to develop that plan which is somewhat an internal plan beyond just the implementation but more just about the fact that we're a human service profession that want to watch out for the emotions that might be coming as a part of the announcement here and so we did talk about how there may be one set of messages and planning that would be very relevant to potentially three schools that would be named as a potential recommendation to identify the sites to close schools and then others that may also have additional need for a message about there may be others coming to our site or other boundary lines that are redrawn so making sure that everybody is kind of getting the kind of message and support that they need so we're meeting diligently to make sure we have a deliberate plan for what that can look like and utilizing again our principles but continuing to stress to them the importance of leadership at a time like this and being informed and engaged and helping support our adults and our buildings who are going to help support our students in our buildings but just wanted to make that note because it is somewhat kind of inside of this timeline certainly because of the information that's going to be coming out and then what I'm looking for here is also just what kind of information would be prepared for October 24th so you get an idea of what we would be presenting to you at that time and certainly making sure that if there's something missing that you're giving us feedback as to what else we might be preparing for that presentation to you so again just running it down quickly talking about again a bit of a review of the process as well as taking a little bit about the reflections of the process thus far any positives or negatives or things that went well or things we might do differently as well as just kind of the next steps talking about the focus group and starting to then summarize some of the information we will have our focus groups completed and so again we can talk a little bit about the pros and cons of what went through that process talk again about total participation but also start to get into the themes from the discussion and feedback in particular and what we're hearing from our community as people have taken a lot of time to engage in that conversation and those board members who were chant had had a chance to join us did see you know the gallery walk and the posters of information that helped people summarize their thoughts and perspectives so again getting captures of this can can certainly give you a visual as well as a summary of kind of the data and things that we're gathering again talking about a review of the timeline including both the decision-making timeline but by the 24th starting to flush out some of the implementation timeline so that if we end up having action to close schools we're starting to talk about what are truly we had a rough draft of a timeline with some things flushed out in that guiding change document we have to start getting into some specifics in some more detail within that which can include some timelines that would talk about the need to change boundaries and the redrawing those boundaries of what those timelines might look like then also again I mentioned before an update on the reconfiguration of grades and what that conversation led to with our administrative team today and then just again just some other general items that might be of interest or that you might want to talk about as well the last thing I guess I just wanted to note was you know I just as I as I shared with our administrative team this afternoon things are really starting to get real for our families and again we have to be conscious of that and I still remember back to the first time we started this conversation and dr. battle articulated the fact that these are people's memories and emotions and we are human service service profession as educators so we need to be watching out for that I would also understand to respect that you as board member as I've articulated to the groups as we started the focus groups are probably getting approached by people and they might be asking for your opinions and I understand it's very difficult at a time like this for people not to have answers but know that we've tried to communicate that you're gathering information and that by design you're probably not going to discuss a whole lot until you have an opportunity to discuss support and I would just again encourage as much as possible as difficult it is to continue to defer to the process and the fact that we do have a consultant that's working through this and to maintain that objectivity waiting for decision-making time until that time comes through and again the recommendations coming through on November 18th but there's a lot of opportunity then for that feedback and for people to give that directly to you as a board as well so just a couple of comments just because it did come up during those focus groups and we did try to make some of those statements those are the comments for that particular slide so as part of the facilities study there was a recommendation to market and sell Dec Diamond Head Education Center and relocate staff programs and services to a closed middle school due to the need for us to first focus on the decision around the closing of schools the timeline for board consideration will be after December 2019 we'll take a look at a few of the facts in the next few slides here that have been gathered thus far to assist with this consideration Diamond Head Education Center a few facts about it was built in nineteen seventy one hundred forty thousand square feet and as has been noted in the facility study the cost per square foot in utilities for this particular building is a dollar and fourteen cents per square foot who houses here there are 125 employees that house in Diamond Head education center and they include departments that are included on this slide aside from the departments which addressed the function of the school system we have our student enrollment serving our families as they enroll in the district and our littlest ones at birth to four years are served by our early childhood special education team along with our community education early childhood education programs community education adult education and senior citizen center are also housed at Diamond Head Education Center our senior citizen center is through a partnership with the city of Burnsville our business office as well includes the many support departments that are also housed at Diamond Head serving our students daily with technology transportation and meals that gives you a flavor what's all in here we want to talk a little bit about the fact that there are some opportunities for external groups to utilize the facility here and as that happens often times there's some rental income that does come from that as well as you can see on an annual basis the internal and external needs do fluctuate depending upon our professional development program or schedule and the programming that is planned for use of the space therefore you see a range that's shown on the slide for the last two years external renting rental it does bring in additional revenue to the district as you can see here noted as well her to me community education uses a good portion of the space at Diamond Head education center serving many needs within our community I would like to share a little information of how many are served for the various programs so our childcare program ready to grow and ready to learn programs serve the youngest of our community with between 60 and 100 families participating in summer in school year programming we serve over 100 families year-round with our preschool programming at Diamond Head education center for all students our senior 55 plus programs we bring in about 7500 registration registrants annually and our partnership with the city of Burnsville Senior Center sees over 18,000 visits annually by our senior citizens of the community Adult Basic Education serves over 1600 students learning English or obtaining their GED or certifications offered through adult education and in our general community education classes we see a range of 450 to 600 hours of courses which annually that will usually have around sixty six hundred participants we wanted to take a look also at the ten year plan to give you a sense of what it is that we anticipate might be needed here at this particular building and so as we took a look at the just last month you received an updated plan of the ten year for long term facility maintenance and I did a search through that of everything that was Diamondhead Education Center we have during 2022 2023 school year a plan our plan is to address 1 million four hundred twenty four thousand seventy-two dollars of projects these are estimated numbers including the need to rear up the building I'm going to now turn the presentation over to superintendent dr. petal good evening chair alts and members of the board I will tonight share information from consultation with the three cities we serve Burnsville Eagan and savage savage as you know one of our key values is partnership which means relationships and action that empowers learning for all we are responsible for serving the children and families in the three cities and so it is very important for us to work on initiatives such as our facilities realignment process so first I'd like to thank Burnsville mayor mayor Kouts and her city officials Burnsville excuse me Eagan Mayor McGuire and his city officials and savage mayor Williams and her city officials so in consultation all three cities either have a completed or are working on a 2040 comprehensive plan so they have strategic plans which will guide their work for 10 years we first start with the city of Burnsville and their current and future planning the 2040 comprehensive plan for Burnsville is a little over 500 pages so we have provided links to each of the city's plans so for Burnsville they focus on land use economic and redevelopment housing environment community enrichment transportation and city services strategies Burnsville is projected to grow by almost 7,000 additional people and 3,000 households by 2040 resulting in a population of 68,000 527 600 households during that time Burnsville role as an employment center is anticipated to grow as well with over over 7,500 jobs added by the year 2040 which will total 40 1900 jobs in the community you will find additional information in the report these are some of the highlights also the city of Burnsville current and future planning includes some redevelopment projects so in the heart of the city there are two projects for all ages at market rate the first project is a 137 unit building known as the Maven expected to be open spring of 2020 it will also include 2,000 square feet of retail the second unit is known as gallery on the parkway and it is expected to be open spring 2020 an additional there will be in the spring additional it excuse me a hundred and seventy two units for all ages market and that could be fall 2020 or spring 2021 also in the works is a hundred and thirty-four unit senior housing memory care and assisted living known as Havenwood of Burnsville expected completion is early winter 2020 and then a 275 unit all aged building known as rise on grant expected completion summer fall 2020 in the long range north of 42 which is long range 20 to 30 years out a hundred units at County Road five and 136th street portion affordable also working with an agency and a private developer more of the short term one to five year plan is really additional housing parking structures hotel entertainment and some upgrades to the Burnsville rapid transit station the city of Burnsville as I just mentioned really looks at the transit and so for the orange line all-day service every 10 minutes which will have stops in Richfield and Eagan and West st. Paul and they will have additional two stations ready in 2021 this is very good for the city because it's good for employees to get off in Burnsville and to have those additional stations is something that they do seek moving to the city of Eagan there 2040 plan is still in development they have a list of projects that have been recently submitted which is the first step please know all of these requests will need to go through a formal review with the Metropolitan Council for acceptance and then back to City Council for formal adoption all of these projects are in a temporary holding pattern as the city of Eagan is close to gaining final approval of its 2040 comprehensive plan so they are in the very early proposal stage and this will require as I mention additional actions that will include rezoning and accept of the proposed development plan here's a list of those draft projects first The Preserve apartments at market rate Nichols Park affordable apartments Bal and Trey apartments market rate and a portion of the imagine theater project apartments at market rate and Cedar Ridge Apartments mixed-use please remember these are draft proposals not approval next we go to the city of Savage for their current and future planning the district 191 section of Savage has much land already developed the Savage City Council has Zone vacant land by City Hall for mixed-use and residential development and this represents approximately 40 acres the district 190 side is called Rose Hill it does include a bluff that runs across City Hall that has a zone for mixed-use development savage also looks at the impact of transit in their planning particularly the dam patch line they have announced they have one additional stop for route 49 of the Minnesota Valley Transit Authority very happy that line would cross Savage eight times a day or six times a day and never stop and now they stop so very pleased with that addition and now we'll turn it over to director executive director writer who will share some more consultation we've had with the city of Burnsville thank you we value very much the opportunity to collaborate with our community leaders and the members of the city of Burnsville staff were able to share with us the approach that they often take when they are looking at a sale or a lease of a property so as as the slide indicates first is the assessment of the space data and identification of projects within the space oftentimes a request for proposal which is a process when you use when no specific end in mind but you're rather seeking proposed ideas and looking for a full proposal of those ideas or uses of the space or a request for quote which is when you have a process where you have an end in mind you kind of know what you're looking for but you want to seek the best best quote these are tools that they've used and by through the use of a professional service engaged to lead that process for them and typically that process would take them about 120 days another tool that's often used is obtaining appraisals to gain insight as to what the property is worth as is as well as what it is if what is it worth if it is sold as land with the building demolished and what made it come what might the appraisal be if it's being leased for just space as mentioned a moment ago these tools may be used by a professional service engage to lead the process but similar to the services that we already received from Ehlers incorporated for our financial information they have a division that is is is focused on the sale and lease of buildings and particularly for cities and governmental entities and so that is a professional service that could be an option for us to reach out to utilize and walk us through this process how it looks in a school environment may be very different than what it might be in the city environment so I was cautioned about that too just to make sure that you know we we have different things to consider so the suggested approach you know in looking at what they have done on a routine basis and kind of laying that into what minute look like here for us is for administration to engage in professional services for leading a process so this last slide is an example of the process that might be fine followed Mearing that which the city of Burnsville has used when involving the RFP in the RFQ process but since these slides were published I have also had conversations with a member of the team at Ehlers that the city put us in contact with and regarding the approach that they suggest for school environment and so it was thought that this might or might be used depending upon what you decided after there's some conversation and dialogue around what it is that you're really looking for to be using that space when all is said and done and knowing that the Sailor Lisa property is not necessarily our expertise it is suggested that the administration engages in a professional service for leading this process and helping to make sure that the board has the data that you're looking for and can make the decision then regarding sale or lease of any property that we may not be using for educational purposes as we move forward and this concludes our report thank you very much with all of these links I think in the next couple months I will open this up for questions and I think what we'll do is each of us I'm sure have questions that we want to ask and we'll just do a do a round-robin so director shots can we start with you you don't have any questions okay dr. Hall Wicker for that last slide that we were looking at earned sorry not the last one but are there just the two options for Diamond Head for selling and demolishing or does leasing the space are those there could be many options these were just ideas of what it is that the city has experienced and what they've seen and they typically do use an RFP or in RFQ process for what their needs are in speaking today with the air was it yesterday that with the consultant the message then is it might vary it really does require a dialogue to understand what it is that we're looking for and what it is that are the facts that we need to consider because they you know it's very hard to have this conversation until we even know what space is that that might be vacated so there's just so many things that need to be considered and our environment might look very different than that which the city works in sure okay director Chester so in I can't remember it senator what you're talking about or giving us more information about the slide about Diamond Head which is that you know it has 140,000 square feet with an annual utility cost of $1 14 per square foot is there a way to divide that down in terms of what is actually programmatic use versus other space use so like if it's so like what what percentage of that cost is early childhood what percentage of that cost us community and because those are kind of like direct education pieces versus you know like admin user or whatever so I'm hearing you ask if we can provide a breakdown a breakdown of the square footage of the use of the building and the in the costs for each of those you know so like in budgets that I've worked with with organizations to find out what how much Pro you know what is the overhead costs for for per program you're kind of getting that that space part in so it would be a pro-rated amount so I would calculate the square footage for the various different areas and then prorate the cost of utilities because the utilities are just metered once in the building so okay yeah yep yeah just so that we get a sense of how that's divided into you know what would be considered academic enrichment and direct service to community members versus you know business and admin or rental use okay the other question I have this is just really looking at we're looking at an example of whether we sell Diamond Head or lease it I'm curious if we're looking at other options too so like are we is it this or the one thing that we're looking at because of just this recommendation or are we also looking at it is it cost effective to keep Diamond Head and shift things around and looking at like River Ridge and cedar school and kind of exploring the the many different options so that it's not so much that we're making a decision on this this only thing that we're really looking at the varying costs and benefits of shifting things around and seeing if there's other other way other ways to maintain programming maintain but get maximum use out of out of space thank you dr. Hume a very similar question so thank you for that one director Chester but I do also wondering and this probably isn't a question that can be answered tonight I realize but on the presentation there were 140 families that currently I think it 140 that have go to the preschool program here at Diamond Head and obviously one of the factors to consider is what happens to those students where would they be going preschool if Diamond Head closes I know there are lots of options so that's something that I'd be curious to learn more about at some point in the future are you good I might have another one but you can come back to me find it dr. courier I'm hoping we'll have a more robust discussion at another time cuz there's lots and this is so this is initial questions just so staff has their homework and can come back okay and in January that's when we'll really have the in-depth conversations yep do we still have a health clinic here yes okay it's a district it is a partnership in which they house here and then it is available to the public for particularly those who are not able to afford to have the health care coverage it includes dental as well building on director Chester's points about we need to have a robust discussion about more than just Diamond Head and to Elementary's and those kinds of things because I think about our Eagan site and our alternative high school and some of those spaces and I I'm the rep to 9:17 and we haven't talked about them at all and they're big renter's of our cedar school and I don't know what kind of discussions we've had with them I mean there is a big need for very robust discussions before we make major decisions on our next steps so so that's my comments now I may think of other things too I just want to make mention we just have a meeting scheduled next week within 17 thank you dr. Miller that's a pretty clear understanding they're coming here and taking advantage of preschool programming but we start beyond below that we're getting into some pretty large numbers senior 55-plus programs 7500 registers annually does that mean we have 7500 people here passing through the building doing some programming or at any given so throughout the year I asked for a community to give me a sense of like in their catalog and they put out a catalog catalog a couple of times a year in which there are many different courses and offerings for various different age levels so for our seniors or those 55 plus there is some robust programming that is done and with that in an annual year they have about 7500 registrants and they do run all of their classes with registrations so they have a means to track those numbers they may be duplicated you know where someone's going to a few different courses of course but that's how many registrants they to be we get in a year okay and the 18000 what does that mean a senior center visit so every day there are visitors to the Senior Citizens Center and they count exactly you know how many each day came to visit today on any given day that may be a different group of people but yeah throughout the year they're saying they have about 18,000 plus visits from various okay that helps thank you and just an extension of that it'd be interesting to know I don't know that there has or is ever on an annual basis are there any ant days where we fill that whole parking lot up with and if so if we're looking at alternative locations will that be an issue you know if it happens once or twice a year it's probably not you know massive will this have to deal with it but if it's a regular occurrence that's something you need to take into consideration this is probably the largest that's not a maybe the high school of a piece of parking lot we have anywhere in a single location in the district okay then on two more things I would like to just go back real quick to Europe some of your opening slides just clarification or something the grade realignment discussion you said there was a meeting a few hours ago I think later do you mentioned I just want a clarification on who was involved with that and who's having that conversation I think you said administration but he just elaborate over there principals in the room with me yes so kind of again if I bring it back to that process that was outlined I had one group that was referred to as the administrative team so that would include all of our principals and then also invited to that meeting were some of our directors so Glen Simon Tom Omaha Ferg Stacy so vine was able to attend so again it's it's a it's a group of all of our principals so we had representation obviously from all of our elementary middle and high school sites and then as well as district level administrators are part of the conversation right that's good thank you and just I guess maybe instead of a spoiler alert so when you bring that the findings and discussions I will definitely be interested in I know this process has been used in other districts and so the results of that who had you know these five districts have done it and it's been successful or they've struggled with problems or whatever that's gonna be a question I know it's gonna come off just giving you a fair warning an answer and on the November 4th announcement on the to school or the whatever schools it decided on just to clarify on November 4th are we gonna I think I had that right 14th or sorry um so we're just gonna say it's X school X and school Y or are we gonna also say a school x co y and therefore boundaries are gonna the kids from they're gonna you know boundaries have more to it I mean so if you read X school school extracts Y your next question is gonna be be where am I going and all that are we gonna have more of a concise sort of expectation at that time or is it just these schools it would be just these schools so as we've had a number of conversations about where is the placement of that boundaries conversation with the consultant because I think that's the logical question if if X elementary is closed where's everybody going and what's that reverb ative its effect on all the boundaries that he talked about but through that discussion his comment was you should start your process with are you closing schools and keep the objectivity on that piece and then bring in the concept of if you make that decision then do the boundaries in that order whereas if you're trying to do it and redraw boundaries before head without all that information you're making a decision before the decision has been made organizational perspective you need to take the time to first make the decision should we do this based on the data then we draw the boundaries so I have the expectation that we may be starting to draw up outlines for if we close then this is the timeline for it but I don't have any expectation of having specifics about where those would be very fair answer my suggestion would be that we preamble that announcement with that very statement was you'll be on the phone the next three days yeah and back to the back to this building has there been any thoughts about contacting I guess he called post-secondary for the collegiate programs in the state about any interest in the building ie in a bunch of conversations I made a point of saying that talked about some of the college and the school credits that we offer and stuff that we you know if budget constraints come down the line we need to be in the business primarily getting kids through high school and hopefully we can add college to that mix but that's not our primary objective but at the same time it's a huge I mean we're in this boat because of enrollment issues and it's a huge draw it would be a massive draw to this community of imagine Normandale had a campus right here in Burnsville you know so I mean I'd be interested to know if there's been any conversations or exploring those possibilities or anything like that and I would encourage that if there is if there has not been again clarifying as a board member I don't want to be running Normandale Community College out of here but I certainly would love to open the door to them and then you know how our kids moving back and forth between buildings even throughout the day and stuff that'd be fantastic and then last point I would just make as I completely agree with what treachery chester was saying is that going here to that i totally understand the enormity and massiveness of this project and the need to bucket it into the silo so that we can deal with those appropriately but let's not lose track of it there has been no decision made and all of this has to go together as a totality decision and at this point again we've said many times but again on record everything's on the the block so to speak and so you need to consider how those mixes go together thank you thank you very much all right I have some questions and some comments so thinking big pictures a big picture I think and fellow board members have alluded to this that we need to think about the cost of moving programs and people as a result of this process and that includes retrofitting buildings moving costs replacement costs we should also know the cost of maintaining a particular building and then also the cost benefit and programmatic benefits to propose changes so there has to be a financial and a programmatic benefit I would hope as we are trying to strengthen ourselves as a result of our facilities decisions and finally opportunities to partner you know investigate opportunities to partner in using our empty schools rather than simply mothballing them it would be a shame to have them left empty and not create some sort of value add for our community looking specifically at best at Diamond Head I completely agree we need to also invest if we're talking about Diamond Head we must talk about River Ridge we must talk about Cedar School where the alternative high school is 9:17 absolutely we don't know what the space needs are again thinking creatively all options on the table I would be interested specifically I know in terms of what might be done with the Diamond Head property I'm particularly interested in getting more information about leasing land for development versus selling land for development and I think for the district specifically we need to think in terms of risk need and opportunity we need to think about how this change will help our students will help our financial situation and what benefits might exist in for the community how does leasing land for development versus selling land impact our financial outlook both in terms of facilities use and additional revenue to support our students beyond what we received from from state and federal funding in terms of revenue streams for the district what caveats might exist in terms of using the proceeds from selling or leasing this land for development is there and I guess this is just kind of not knowing what we don't know are there differences between the two options which make one preferred for us over another in terms of logistics in terms of finances in terms of timing I don't know if it takes the same amount of time for one option as it does another and that we would need to think about that too for the district and the community community combined we again would want to think about risks need an opportunity we need to have a clear as others have said we need to have a clear view to where programming and staff and and students would be landing [Music] and if the diamond had property is either sold or leased or no longer available for our use what do we need to consider in terms of development and effective use of the land and I think the information that that is shared with us from each of our cities will help inform that I have a feeling probably more conversations will be needed in terms of that to make sure that that we're not going rogue and I'm assuming and I guess we would want to have this confirmed but regardless of whether we sell or lease the land for development or whatever option we we come up with if the use changes I would assume that the property would then go back on the tax rolls and if that's true what kind of what might taxpayers expect in terms of a reduction in taxes is there any way to get to that what else do we need to know about mixed use development in Burnsville and the no need for market rake market rate versus workforce housing specifically the boardroom this is kind of a unique space and we want to make sure that we can still conduct our meetings with the efficiency and the transparency that that we all expect so if the boardroom were moved to a space within 191 where might we move it what elements of the boardroom could be repurposed what would be the cost the estimated cost to outfit a modest boardroom with audio and visual and a die as if we no longer have this space and then finally just kind of thinking outside of the box what thought has been given to partnering with the city of Savage and/or the city of Burnsville in terms of possibly using their Council's chambers for our meetings because I know envision 191 we were thankful that the city of Burnsville us to use their their council chambers and I don't know what might be possible there for us and that is it for me yes dr. Schatz okay I have a couple of questions so even though community ed is one of our community ads one of our larger uses of the building and do we even though there are a 191 program do we have any separate leases or agreements with that organization that would be affected by a move out of the space I don't know if they even though there are one any one organization do is there any separate agreements that are better that's made of that organization you know so do they have a do they use a certain number of rooms do you know that kind of thing what kind of expectations or accommodations would we need to take into consideration so am i hearing that you're wondering about the the community education programming that is happening are there agreements that will be impacted if they are not housed here but housed elsewhere it's a yes yes Senior Center with the agreement between the city and us or the clinic with the agreement between us and Park Nicollet exactly what yeah what actual contracts or leases or you know things like that are impacted by a possible move out of the building sure I have a question what the facility couple actually quick question is what the facility rentals piece of it actually before I while I pull it up the preschool that's here this is the preschool that's in addition to all the ones that are at all the schools I mean this is just another site for schools it is another site and it does offer a little bit more because we do have the childcare right here as well so it it offers a little bit different look of things for some families that want to see like a 9 to 3 program and it gives it a little longer where they move from the preschool into the childcare for part of the day too ok so and that's is that essentially the only difference between it and the ones at the school's the VPK programs are functioning similarly it's just the you know around that that is provided here and I believe we have a program also out Bishop that provides a similar type wraparound service okay so we do have that ok some similar models other schools ok thank you Matt cross these 1/2 here all right okay so the rental slide 15 I think is our page 15 this says first of all my question is what what is being rented what are the what are the external rentals is it mainly meeting rooms things like that and then in addition to that and if you don't certainly this is you know come back with more information whatever but what's what's being rented and then what what functionality of those rentals are required so are people renting the meeting rooms because we have the technology available things like that and again sort of thinking about how would we offer the same sort of could we offer the same sort of rental options at another site things like that you know but you know and what would be the cost of you know duplicating that this is a pretty it's a pretty amazing technology space you know and so what would that feasibility of renting that if that's what truly what people are using in the rentals and do we have so this is the external rentals this is southern says nine one ninety one staff is that right was that external rentals means correct we do not show here the usage by community education programming or our own meetings professional development or our own trainings included in that slide and how much how much how much of that don't you well so that's a little bit trickier to track but we can we can try and get outside outside of community education I think it's more yep and because we you have pretty we have pretty solid numbers on what community ed uses and you know great with that right and so again what sort of space would we need for internal professional development meeting space and things like that and then my last piece again about rentals is this site here does this mean that the 6655 hours is fiscal year 19 and 26 32 is it yeah their relative to the the order there so yes all right it's only human so so this means we made $6,000 on 665 hours of rental time okay and so that's a $9 an hour is that what I rent that's what our rent is well so it depends on the space so with the facility's rental guide it basically lists out like a meeting room space is this much if there's technology involved then there might be an additional fee if the hours in which they're asking for it say it's on a Sunday and they want to help do a home owners meeting for one of the housing places in the city they'll come here but if it's on ascended and they might have to bring in a custodian so they have to pay extra there too so it does vary based on the permit okay and so this is the average this is the average this is just giving you a total sense yeah okay and so so then we okay so that's because that's six dollars and 80 cents for FY 18 so it and is so fiscal year 19 so what we're in now where they're already rentals for FY 28th at R yeah it is it was being utilized quite a bit here in 20th we don't see like a standard routine rental happening here at this time we do we did note that the 19 is lower from 18 as a result of how much we internally use it and then is it really even available for external okay module so that can shift things and depending upon what we have going on so if you think about some of the programming that we've been doing in the evenings or the meetings we're holding even for our conversations you know those those take up some time across our district now so they're always here at Diamond Head but you get what I'm saying there right and so we does the district actively market these meeting rooms for rentals can we do more I believe so we do we have a facility coordinator that position was more formalized about a year and half three months ago or so and and she does a phenomenal job of working with our renters and so we find that happening across the district we bring in the most funds for rental you know gym spaces it's just that's how it is that's what's used the most and so that's that isn't necessarily something that's available here at Diamond Head for gym space so it's rarely rented here for any gym space because what we have is very unique - probably more smaller ages and then even gentle space downstairs right and there's there's one also in the early childhood special education area - but is very small yep okay so the coordinators position job is always to is to really to coordinate facilities out across the district yep and so so they're Debra Lee's in the marketing is so much it is that the booking requests and things I would say she spends so much of her time just managing the permits and that and the questions and issues that there isn't a lot of time available for her to do truly marketing and we do not have anyone dedicated just for that okay yep absolutely believe that yep and so that's always my that's why just my question about how much we're you know this is what the usage is what opportunity is still available you know for things like that so all right thank you that's all I have thank you doctor courier Thank You gerald I think our district its mayor Williams was in the second graduating class of Burnsville so so the district has sort of been formal 460 approximately 60 years now I've been affiliated with the district 32 years and only the last four or five years have all our administrators central office in all our community ed programs have but could you go to one place and get your work done you weren't driving all over the district to talk to Sophie to meet with somebody answer one of my major concerns as we explore what to do with Diamond Head is are we going to farm out our programs again and our administrators again to do business so as we explore this I just want you to know I lived through that and and so that's one of my concerns it's driving and world why district my goodness we're wide east to west so you can really load on the miles of fear a principal in one of your buildings you're driving all over the district to try to meet with people so that's a little editorial comment I apologize for that but staff time counts it's it's yeah staff time counts thank you dr. Chester yeah so just it I just thought of this well not just thought of it hearing that the cities have these 2040 comprehensive plans and that we're just looking at you know this recommendation and we're thinking of the here and now I want us to also when we're thinking and making projections and recommendations of what this district should look like in 2040 so that way this is not so much just an impact on this next school year or the next five school years but what are we doing and what decisions that are going to be really impacting us 20 years from now it was going to be really important because what we decide now is going to really shift who what we look like in the future and then also I appreciated your comment about Brian about the fact that this is going to really bring emotions out in in in the community and our neighbors and in our kids and I just want to preface that all but one of us our parents of children in the district and all of us have affinities to all the different I would almost say almost all the different schools in the district as well and so this is going to it affects all of us individually as well and we're in we are keeping that in mind knowing that this is not just impacting us it's impacting the community thank you dr. Miller got any last questions no I think the only clarifying question that I have and it goes back to what director Schatz was talking about in terms of space usage I think about professional development for staff and I'm guessing that that really is the bulk of what we use this space for and so valuing that and wanting to make sure that as we work through this that we are if we're able to find efficiencies without compromising what we're doing or finding efficiencies and actually improving what we're doing that would be beautiful because I think clearly this has been a real benefit for our staff to be able to come here as a as a central learning place beyond the learning that they already do in their in their own schools so we need to think about that as well all right so I guess we will I think we've all had ample time to ask our questions and I think I just I want to on behalf of all of us I know that we are so very passionate about our primary responsibilities which is you know the k-12 programming for our kids and the learning there and we also want to make sure and I can tell from all the questions that we've asked that we all care very deeply about maintaining all those other pieces of the pie that that we do and making sure that while we change our physical footprint we really are doing that to make sure that we're maintaining and hopefully even able to improve what we're doing with our kids and with our community and you know you know up at the end of this hoping that not that we're not we alone are not just strengthening ourselves and what we're doing for our students but you know wouldn't it be wonderful to look at and realize that we're doing something for the greater good beyond beyond our school walls and and really drive home the community strong part of our mission so this has been a really great dialogue in conversations and the three of you will we will know that you're doing your homework and we will be doing our homework in terms of information that you've already provided us and we'll look forward to coming back in January to discuss this in greater depth so thank you and we will start will turn next to Savannah do you have a student representative report I do ok I don't know if this is on first I'd like to start with introducing myself I'm Savannah Christensen I am a senior at brownsville high school and i've been in the district since kindergarten I started over at Hidden Valley in savage and I have been a part of this community my entire life going off of what our previous conversation was about the students of Burnsville strong student council and the black student union as well as other leadership groups in our high school met with principal Hilke yesterday October 9th and we were able to listen to the presentation about why this reconfiguration of our school districts is school district is happening being proposed and allowed to ask questions to gain an understanding of this process just as we did today we were also asked to complete a survey at the end of the presentation for our input in our ideas as well in youth service news we had our green apple day of service on Saturday October 9th many school groups leadership groups and sports teams participated and volunteered cleaning up our school campus we are doing things such as picking up garbage tending to our giddy giving garden and just overall making our school improve for the winter Burnsville strong created a united against hate poster which we are planning on hanging in our main hallway following the recent hate crimes that happen in our community this poster was created to promote a more United and positive community in our high school during all lunches this week we have had students coming and signing and writing positive notes upon the poster to remind us that this is a welcoming and respectful school environment excuse me for a few other youth service events on October 26 there is going to be a Halloween bash held in the savage community center a lot of our student groups and students including student council will be holding events and participating with the kids that will be attending the event as well as the Family Fun Fest which is this Saturday October 12th which a lot of our students and youth service are volunteering at as well the fall musical once upon a mattress opens on Thursday awk November 7th excuse me and there will be a showing for senior citizens on Wednesday November 6th with the official opening night on the 7th so there's a preview on the 6th all students involved with the show have worked very hard on and off stage for the past two months and we would love to see the community there as well and that's all I have from UT thank you very much any questions for Savannah yeah thank you very much that was great next dr. battle will take the superintendent's report thank you board chair alt and members of the board tonight you will see a similar thing between me and our student representative tonight I want to talk about how proud I am of the students we have at Burnsville High School we talked about being community strong a lot because of course it's our mission and our students are walking the walk this past Saturday 80 students and 12 adults advisors mostly as part of a student groups or teams participated in green apple day of service at Burnsville high school teaming up to provide more than 100 hours of work to clean the school grounds and prepare the giving garden for winter and all of this on that cold rainy day this is just the latest maybe most visible example of our students serving the community in September 117 Burnsville high school students invested their time and talents in providing more than 1,000 hours of service at 245 different service activities including brainpower in a backpack that's providing a value of more than 26 thousand dollars already three of our students ninth grader and wreak a cauldron sophomore Asher geese and senior Ryan Macondo who is crownless crown for homecoming have been recognized with national community service awards for their commitment to others I want to say a special thank you to Courtney flowback who coordinates our youth service program through community education she helps inspire students to find ways to give back and matches these students with opportunities our students are also leaders when it comes to important community conversations several of our students participated in and helped lead the savage community conversation or race September 26 and earlier this month members of the Burnsville high school Black Student Union Union attended the YWCA it's time to talk form our race event sharing their voices and dialogue on racism equity and includes inclusion and learning new skills also on October 21st ten students will attend the student conference where they will share their perspectives on the future of public education and learn what it means to be for education to be integrated equitable and excellent for each student all students so there's no doubt our students are servant leaders and we can all be proud of them and proud of the staff for their support and inspiration that they provide and 191 is truly community strong thank you and that concludes my report for tonight thank you very much are there board member reports dr. courier no then we will move on to our business the business portion of our meeting to the consent agenda although board action is required it is generally unnecessary to hold discussion on these items in the event a board member wishes to discuss an item that item will be moved four separate consider are there any items that board members would like to separate seeing none I will take a motion to approve the consent agenda moved by director Miller second second seconded by a director Chester all those in favor of approving the consent agenda please signify by saying aye aye opposed nay carries new business we are being asked to adopt a resolution appointing and it looks like Lisa Reiter is coming to the podium welcome back thank you and good evening this is the resolution that is a portable election judges our election will be November 5th 2019 and at this time it's required that there's at least 25 days before the date of the election that we must have it or approved list of the electoral edges so what you see attached is a resolution which lists all the names of the various judges we are going with one less person at each site scheduled from what we have seen in in previous the previous election we were involved in operating and functioning the reason is just the anticipation of a lesser lesser crowd and then we may have been fine having done so even possibly in the last election but you never know these things right there are alternate judges listed for every single location and they would be called and should they be needed whether somebody is absent or if if there's additional help needed there are two students listed for every single site as well and the idea is that they will have split shifts so that one will be there at any given time during the day I'll read the recommendation is that the Board of Education adopts a resolution appointing election judges for the November 5th 2019 school district special election and we do need a roll call thank you so we will start director Schatz director Chester aye director Miller aye director Currier aye director Hume aye dr. Hager I chair alt I and the motion carries now before we adjourn I wanted to take note that we will be adjourn into a closed session as permitted by Minnesota statute 13 do 3 to discuss is d 191 s labor negotiation strategy I will take a motion to adjourn so moved by director Hume second so I could second it by director Miller all those in favor please signify by saying aye aye we are adjourned let's take you you you