This transcript features a meeting of the Bayport City Council. Based on the provided context and the dialogue within the recording, here is the attributed transcript. **Note on Speaker Identification:** While the provided context lists Matt Kline as City Administrator and Joe Hansen as Public Works Director, the transcript indicates that Matt Kline is performing both roles or that "Matt" is the primary staff speaker for these departments. Similarly, although the context lists Jay Jackson as Police Chief, the speaker is addressed as "Chief Eastman" (likely a predecessor or phonetic transcription of the official). I have used the names from your provided list where they align with the roles. *** [5:34] **Mayor Michele Hanson:** Is... [5:51] **Mayor Michele Hanson:** On a beautiful summer day. Yeah, my brother had a choice: City Council meeting or umpiring. Facebook sprinkles, it’s my book. Well, I don’t think I’ve ever seen the "on-air" thing. Is that new? Am I crazy? Has that light always gone on whenever we’ve—just... yeah. I call to order the June 6 Bayport City Council meeting. Please join me in the Pledge of Allegiance. [6:15] **All:** I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all. [6:37] **City Administrator Matt Kline:** Please call the roll. Mayor Hanson? **Mayor Michele Hanson:** Here. **City Administrator Matt Kline:** Councilmember Carlson? **Councilmember Carlson:** Here. **City Administrator Matt Kline:** Councilmember Doll? **Councilmember Doll:** Here. **City Administrator Matt Kline:** Councilmember Gilmore? **Councilmember Ethan Gilmore:** Here. **City Administrator Matt Kline:** Councilmember Hanson? **Councilmember Hanson:** Here. All present. [7:02] **Mayor Michele Hanson:** Great. That takes us to tonight’s agenda. Does anyone have any additions, changes, anything that they want to share? Nope? Okay. Someone may want to make a motion to approve it. [7:14] **Councilmember Katie Hill:** I’ll make a motion approving tonight’s agenda. [7:18] **Mayor Michele Hanson:** Thank you, Katie. Is there a second? [7:20] **Councilmember Orin Kipp:** I’ll second. [7:21] **Mayor Michele Hanson:** Thank you, John. All in favor? **Council:** Aye. **Mayor Michele Hanson:** Opposed? [Silence]. Takes us to our proclamations, accommodations, petitions, and announcements. The May recycling award recipient is William Schleeter at 185 State Street North, who will be awarded for his recycling efforts with a grant made possible from Washington County. So, thank you very much, Mr. Schleeter, for your efforts. And then we’d also like to recognize Dan and Kit Ridgeway and Dan and Jenny Pulling for their volunteer landscaping and garden maintenance efforts on the city grounds. They’re absolutely beautiful and we sincerely appreciate all your hard work. I know that you stick with it all summer long for us and they’re beautiful. So thank you. That takes us to our open forum portion of the meeting where we set aside 15 minutes to talk about topics that are not on tonight’s agenda. Is anyone online? [8:08] **City Administrator Matt Kline:** No. No one’s in the building. [8:10] **Mayor Michele Hanson:** However, I do have a topic. So, as you all know, open communication and transparency and the opportunity to participate in Bayport’s decision-making is incredibly important to me. And I’d like to propose a new way for us to ensure that this is carried out. In preparation for tonight’s meeting—every council meeting—staff is to deliver council packages on Wednesdays to ensure that we have time to address our questions on Thursdays and Mondays prior to meetings, because City Hall is closed on Fridays. This did not take place this week. And after facing a situation in May of 2019 where a land purchase was made by the city during a special meeting, Council and staff agreed to post agendas to the city website two weeks in advance of a meeting. This did not take place. In fact, on Thursday of last week, agendas for all three planned meetings did not appear even on our website. And I then—I’m the one that noticed it and called city staff that they were not posted. That is two days before a city council meeting. At that time, I contacted and I questioned whether or not topics that were not posted should be covered on an agenda, and I shared my frustration, my concern, and reviewed that the Council had made that recommendation and directive to staff at prior times. After that, I made those comments in email and I made those comments during a one-on-one discussion with Administrator Matt Kline. Then the packets came out to the City Council—this is Thursday afternoon, three o’clock. This may or may not have crossed paths with the email that I sent Mr. Kline making a formal request because we were not seeing eye-to-eye. So I’d like to read that to you just so there’s full transparency: "Adam, as a follow-up to our phone conversation at 2 PM today, I want to reiterate that I do not support holding workshops or meetings on topics that are only made public on the Thursday prior to council meetings. As discussed, city staff has been directed and agreed to post items two weeks in advance. This is not taking place on a consistent basis. I have been very clear throughout my role as Mayor that I do not want our citizens to be surprised by the actions of the city or deprived of adequate time to participate or research topics. Unfortunately, city staff does not seem to share this philosophy and has just posted key workshop topics to the city website this afternoon that are slated to be discussed on June 6. I am formally requesting that they be moved to a later date that includes a two-week lead time as discussed. Of course, that would not apply to emergency or public safety situations." [11:13] **Mayor Michele Hanson:** I then received acknowledgement from Matt on Friday morning that he had shared and forwarded my recommendation to our city attorney. Now, I’m not sure it needed to go to a city attorney, and I’m sure that we all—citizens—paid for that. But what came back from our city attorney was a recommendation that the City Council formulate a very formal, codified policy on communications. And since we serve the citizens of Bayport, I’d like to see this added as an agenda topic to our July agenda to lay out exactly what our expectations are. This is a process discussion. It’s not a legal discussion. It’s about process and open communications and accountability. Now, this of course again would not apply to emergency topics, public safety, HR issues, things that are absolutely critical to our citizens. But topics that can wait and be properly communicated and addressed by our citizens and businesses should be done so. I encourage everyone at home to tune in, check our website—which I’m sure going forward will be up to date—and if you do have questions, to funnel in your questions to staff and council. But I am formally making the recommendation or the ask of the Council to bring this on the agenda for July. Thank you. [13:10] **Councilmember Orin Kipp:** Um, I feel like I need more. I mean, I think you were very specific, Mayor. I was looking back on some texts... are there specific issues that can help bring me up to speed? I get the two-week thing. I’m trying to kind of process what you just said and try and come up with a game plan for all of us—the remainder of the Council here—to how to react to this appropriately. So, you know, there’s time to think, but I’m very curious and interested in the Council's feedback and expectations. [14:14] **Mayor Michele Hanson:** I think it’s just setting... you know, we’ve had verbal informal two-week guidance. I think that we need to formalize that and put it in writing and talk about what might be exceptions, such as public safety emergencies, and have that discussion. And then put it into some kind of bylaws or employee guidance that we have that expectation. One, it’s not easy for us as council members to get a packet on Thursday and not have time to have questions addressed; that’s why we put in place that they would be delivered on Wednesdays. And second, it’s really hard for our citizens to, you know, change their plans if they want to participate on a Monday and get information posted on Thursdays. That’s, you know—maybe we can discuss two weeks, but definitely we need longer than two days. So, feel free to ask me a question, ponder... [15:08] **Councilmember Doll:** I made a request to talk specifically about what the city could do about school safety in our town. As everybody knows, there was a shooting in Texas, and that was on May 24th. On May 29th, I sent some texts around individually asking that we discuss this, make time at our workshop to discuss this. And we didn’t have a workshop today. That is not within the two-week window, but at the same time, the iron was hot. And now to wait another month, I think is just in the interest of transparency when it’s on everybody’s forefront—I think is a disservice to that particular subject. And I am disappointed by that. [16:03] **Mayor Michele Hanson:** Well, and that’s a public safety topic. So I think that that would have met an exception. Okay. But are you... is it okay if we add that to the agenda in July? [16:16] **Councilmember Katie Hill:** Well, I’m a little surprised that we’re spending time at the open forum even talking about this because as the Mayor, you can add anything you want to the agenda. So I feel like you’re doing this to make a point of something that... it’s making me feel uncomfortable. Because I’m like—I think I feel like the city staff is doing the best that they can with the staff that they have, and trying to coordinate things is not easy. And so I just—it’s making me feel like, what’s driving this? Because we could be getting some stuff done today and we’re not because of something that... I’m not exactly sure. It feels like we’ve done other things in this kind of time frame. There’s a state law that says you have to publish by two days prior, right? Three? Which is what we followed, right? [17:02] **Mayor Michele Hanson:** Did we? I got emails about agendas on June 2nd. [17:06] **Councilmember Katie Hill:** That’s plenty. That fits within the law or whatever. So I just, I guess I’m not sure why we’re making such a big deal out of this. I’d rather have gotten some things done and especially like the school safety discussion and lots of other things that we could have taken time to do. [17:21] **Mayor Michele Hanson:** And I’m just going to do a discussion on the agendas that were posted from Thursday to today. [17:27] **Councilmember Katie Hill:** What’s that? [17:28] **Councilmember Doll:** I don’t know that the public safety/school safety topic was even on the agenda. I don’t know. I’d have to go and look at what was... well, because it just says "view in the agenda." It doesn’t say it’s in the email stuff. It’s kind of a moot point because school is out, so we do have some time to address it before September in school. [17:45] **Councilmember Katie Hill:** Well, there is still—they still have, you know, Adventure Club. [17:48] **Councilmember Doll:** Yeah, they’re in summer school too, aren’t they? [17:49] **Mayor Michele Hanson:** Well, it is the open forum and I took the opportunity within the 15 minutes to address the topic. And so I’m just asking that we add that to July. [18:24] **Councilmember Ethan Gilmore:** So what’s this... can you just—I’m sorry to make you repeat it, Mayor—just so I know what you’re proposing? [18:28] **Mayor Michele Hanson:** That we come up with a strict guideline for publicizing our packets and upcoming meetings two weeks prior. And that could be up for discussion based on nuances, but yes, I’d like to see the preliminary agendas at a minimum and anything that we know is going to be on there. There might be something that is an emergency that pops up, but you know, there are other cities that have council meetings every two weeks to make sure that there are things that are lapsing. So it’s just a topic I would like to formalize because it seems like there’s inconsistencies and, you know, I just find it frustrating. I don’t feel like I should, as a Mayor, need to check to see that agendas are posted. And so I’m just asking that we have that discussion. [19:22] **Councilmember Carl Bliss:** I’m fine with having the discussion. I guess to me, two weeks seems like a hard time for the staff to get it all back together and have it posted two weeks in advance. I guess—but I’m all in favor of discussing it and going through it in July. [19:41] **Councilmember Orin Kipp:** That’s just my person. I think two weeks seems like a little extensive. I agree. If you want to talk about it we can, but I think we should put it on because it’s definitely on your radar. We can clear things up so the staff knows what we want or understand. But I guess personally, I just think two weeks is a little bit much. [20:00] **Councilmember Katie Hill:** Yeah, especially when they just get done and I feel like they have to turn around and start over. [20:05] **Councilmember Ethan Gilmore:** Especially when there’s only four weeks sometimes. [20:10] **Councilmember Katie Hill:** Oh, sorry, John. I just was gonna ask—the attorneys... so the three-day notice. I knew that was a three-day, but does that—just for my own notification—does that include business days only or could it be just like Saturday? [20:25] **City Administrator Matt Kline:** That’s just three. It’s three. Okay. I just wanted to clarify that for myself. For the record, that’s for special meetings, so like a workshop that you guys would have. Your regularly scheduled meetings, the agenda’s not statutorily driven. Again, that’s why it was recommended that if the Council had a policy, they should have a formal policy so that staff knows the direction it needs to follow. [20:53] **Councilmember Doll:** Thank you. I want to be clear in bringing up the school safety issue: I think I was probably remiss in not making sure that it was added, in fairness to the staff here, in that it was added to a workshop agenda. So I don’t—you know, I get going on text strings and emails, so I was trying to go back and rework it here and I wasn’t able to find a time that I formally requested that it be added. [21:28] **Mayor Michele Hanson:** And I’m probably—this is a hot topic for me. One, I’m in the communications business; that’s how I make my living. Two, I am held accountable, and I’m sure all people that are employed are accountable for fulfilling their duties. And three, this is like the third time that the city has surprised me. One was of the prior Mayor years ago. The second was the May 2019 special meeting on the land purchase. And now this time, of having multiple topics that I was surprised at, and I thought in between 2019 and now that we had come to an understanding verbally that there would be greater transparency. So this struck a chord with me. And it is something that I just feel—you know, I ran on it 12 years ago. It is something that I harp on a lot because I so strongly believe that the people and the businesses and the residents of Bayport elected us and pay us and pay for everything that we do. And I just feel very strongly that they are entitled to as much information in advance as we can give them. [22:50] **Councilmember Katie Hill:** I don’t think anyone’s arguing that. I mean, transparency is a good thing. Communication is a good thing. What I’m struggling with, Mayor, is you know, you say when you’re... you need to be held accountable in your workplace. Does anyone publicly do that to you? Like call you out publicly? Because I feel like this is very uncomfortable what you’re saying about staff to the public when we could have talked about putting this on the agenda. You could have just put it on the agenda for a workshop, we could have talked about it, and I feel like we’re making a mountain out of a molehill and making a big deal out of something that could have been handled more... yeah. [23:25] **Mayor Michele Hanson:** So I’m just—but I’ve already... yes, I’m calling you out now, probably. So that’s perfectly okay and I respect that. But I’ve already brought this topic up multiple times. [23:36] **Councilmember Katie Hill:** Then why hasn't it been on an agenda? You have the ability to put it on an agenda. [23:39] **Mayor Michele Hanson:** Because there was a verbal agreement, and one would have thought that we would honor it. [23:44] **Councilmember Katie Hill:** I don’t remember that personally, but maybe you had it with the staff and I don’t... I haven't the best memory. So I feel like we should have something better than a verbal agreement for something that’s going to get this much play in a meeting. I mean, if that’s okay. [23:55] **Councilmember Ethan Gilmore:** So yeah, I want to just finish up my point with that. I mean, if any of us up here are passionate about something, whether it’s something I’m passionate about or not, I want to give it time. So I’m absolutely in favor of discussing this. And you know, it sounds like our collective communication maybe wasn’t spot on and we certainly need to circle back and figure out where we went wrong and where we can, you know, straighten things out in the future. So I’m completely in favor of discussing this at our July workshop. I also—and I want to make sure—our next workshop isn’t specifically devoted just to that. I would like to talk about school safety and I forget what our other workshop item was. [24:55] **Mayor Michele Hanson:** Of course. So, thank you. I want to make sure we give ourselves enough time to get through that or if we need two workshops this month. Now, June has turned out to be kind of light because of this, and we have a light agenda tonight. So I feel like we lost an opportunity to, to Michele’s point, to kind of get some work done tonight. And I would also—I don’t know if it’s appropriate to give staff a chance to speak on this and maybe stick to facts and clarify anything that maybe was a misunderstanding? [25:32] **Mayor Michele Hanson:** I think that is appropriate at this time as well. [25:38] **City Administrator Matt Kline:** Um, I think some of this is the appropriate fuller discussion of the logistical aspect of getting the agendas set and scheduling the meetings and the discussion topics. I don’t want to bore the public—there are a lot of challenges in the two-week expectation. Just this week we were trying to—we had, as the Council's aware, we were splitting the workshop topics because we had so many workshop topics and not a lot of action items for the regular meeting. And so in coordinating the schedules of some of those attendees, those were not completed and confirmed until Tuesday of last week, which is in part what led to the not posting notice of that. Because for special meetings where we have to post what the subjects are going to be regarding the public safety item... Councilmember Doll, the text that you did send me was, you know, "before September we wanted to make sure that was safe." Staff has been working on that. The school also reached out coincidentally at the same time to Chief Eastmen, so she will be meeting with the school to initiate that discussion. And after the city meets with them, then we will have a workshop as a council or a meeting with the larger group to address those and see what can be done. Also, with Chief Eastmen, we wanted to explain to the Council and give an overview of what is currently in place. Because some of that does entail security issues, we were discussing what the best format for that would be. Depending on what the security details entail, not all those should necessarily be public. So we were discussing that as well. I’m happy to have this conversation. I would agree that a more formal process for setting the workshop agenda topics—as opposed to the way we’ve been doing it for quite some time... obviously it hasn’t been an issue until it is. So I welcome that more clear direction. So I guess I do think that having it on the July agenda would give staff some time to go see what other cities do and what is standard and what works for them so we can come up with a good practice. [28:34] **Mayor Michele Hanson:** Super. That’s all I can... thank you. Thank you. All right, so that takes us tonight to tonight’s consent agenda to consider a resolution adopting items 1 through 11: the May 2nd, 2022 City Council workshop meeting minutes; the May 2nd, 2022 City Council regular meeting minutes; the May payables and receipts; the building, plumbing, mechanical, and zoning permits report; the special event application from Angela Denilius at the nature center for June 10, 2022; revesting the city with title to apparent abandoned plots in Hazelwood Cemetery; award a quote for sidewalk cutting project; the financial security reduction for Landucci Homes; a bi-annual body-worn camera audit report for the Police Department; a fireworks display permit from the Bayport Community Action League for Derby Days on September 17, 2022; and the Greater Stillwater Chamber of Commerce donation. Any questions, comments, additions to the consent agenda? Someone like to make a motion to approve? [29:26] **Councilmember Orin Kipp:** I’ll move to approve a resolution adopting the June 6, 2022 consent agenda as presented to us. [29:31] **Mayor Michele Hanson:** Thank you, John. Is there a second? [29:32] **Councilmember Katie Hill:** I'll second. [29:33] **Mayor Michele Hanson:** Thank you, Katie. All in favor? [29:35] **Councilmember Katie Hill:** Public hearing... oh, we have the overview of the city’s municipal separate storm sewer system on the consent agenda? It says we do. [30:06] **City Administrator Matt Kline:** Oh, because of... do we have purchases? Quote? We’re going to want you to... right, right. You’re right. Roll call please. [30:13] **City Administrator Matt Kline:** Thank you, Madam Mayor. Councilmember Doll? **Councilmember Doll:** Aye. **City Administrator Matt Kline:** Councilmember Hanson? **Councilmember Hanson:** Aye. **City Administrator Matt Kline:** Councilmember Gilmore? **Councilmember Ethan Gilmore:** Aye. **City Administrator Matt Kline:** Councilmember Carlson? **Councilmember Carlson:** Aye. **City Administrator Matt Kline:** Mayor Hanson? **Mayor Michele Hanson:** Aye. **City Administrator Matt Kline:** Motion carries. [30:31] **Mayor Michele Hanson:** Thank you, Katie. Okay, so our public hearing is the overview of the city’s municipal separate storm sewer system, the MS4 program materials and annual report. And Matt, would you please present? [30:52] **City Administrator Matt Kline:** Madam Mayor, members of the Council. As we’ve seen in the past, this is a yearly requirement and normally I just go over some of the items that are required, but this year I'll change it up and just overview what we’ve actually done for the year. So on a yearly basis, you have to hold an annual meeting to allow the public to comment. As has been the practice in the past, usually nobody comments, but it's still a requirement. So we’ll just go over—there’s about six line items that are required for the MS4 program. The first would be public education and outreach. We actually partner with the East Metro Water Resource Education Program; they’re part of the Washington Conservation District and they do a great job of providing education. They do programs like the Adopt-a-Drain program, they do youth education in schools—Angie Hong actually does a weekly newspaper column in the *Stillwater Gazette*—and they’re great to work with and they help us meet all our requirements for the education aspect of that part of the program. [31:58] **City Administrator Matt Kline:** The second part is public participation involvement. The city on their website provides a forum so that if there’s any public comment on any aspect of the program, the public can do that. And then also the requirement of holding this meeting. Number three, the illicit discharge detection elimination program. Essentially what we’re trying to do is stop any discharge that goes into the St. Croix River. We do receive yearly training on the process of detection and prevention of illicit discharge. Staff—there hasn’t been that many occurrences throughout the years. The last one that I can think of indicated here was about three years ago where we had some construction work up near the Excel plant and there happened to be some discharge into the wetland up there. We just followed our process, followed it back to the contractor, and then fixed it. It was pretty straightforward. [33:12] **City Administrator Matt Kline:** Then number four, construction site stormwater management. This requires us to observe larger construction sites—the thresholds are one acre or more or any parcel part of a development—and so Landucci Homes and Inspiration would fall under these. The city actually contracts with Jeff Brower who does our inspections; he’s certified by the University of Minnesota for those inspections. In 2021, he completed 33 site inspections at the Villas of Inspiration, Mattamy Homes, and actually St. Michael’s Cemetery, and there were six violation notices that were provided. So then the city follows up on those six violations. None of them were extravagant and they were all taken care of within a required amount of time. [34:00] **City Administrator Matt Kline:** Number five would be post-construction stormwater management. This is a requirement for larger sites for like redevelopment. Mostly in the City of Bayport, areas such as Andersen Windows and St. Michael’s Cemetery have happened in the past where, depending on what they’re building on the property, they’re required to put into some type of stormwater management practice—say a rain garden or an infiltration basin. The requirement is that these organizations or these businesses are required to provide the city with a management plan or maintenance plan to continue so that this practice holds up in the future. And right now there are currently three of these within the city. The plan also includes an easement onto the property to allow city inspections, which haven’t occurred... most of the maintenance is—well, all of the maintenance is required to be taken care of by the property owner. [34:55] **City Administrator Matt Kline:** And finally, municipal operations. This part of the MS4 plan requires the city to address their own operations. Essentially, some examples of these include street sweeping, making sure that none of the sediment on the streets—or a minimum amount of sediment—enters the city stormwater system. I’m also inspecting and maintaining stormwater facilities such as rain gardens and infiltration basins to make sure they’re functioning properly. Providing education to the public on mowing, spill cleanup, washing vehicles—not only the public but also employees—and then also inspecting outfall structures that lead to the impaired waters, specifically the St. Croix River. So all of these requirements are documented for compliance during an audit. And as it happens, we actually had an audit this year. The city was actually cited for about six minor violations, all of which were corrected within a 30-day grace period. As indicated in the number two line item, the final requirement for the year is to conduct a public hearing. So recommendation is that the City Council solicit any public input as required by the NPDES general permit, but no formal action is required. [36:18] **Mayor Michele Hanson:** Thank you very much, Matt. We do not have anyone in our audience this evening to address the Council. But is there anyone online? [36:26] **City Administrator Matt Kline:** No, we do not have anyone online. [36:28] **Mayor Michele Hanson:** Okay. All right. So thank you very much, and we will move on to unfinished business, which we do not have any. Business items? We do not have any new business this evening. And so that leads us to City Council liaison reports, and I’ll start with John. [36:47] **Councilmember Orin Kipp:** I do not have a meeting to report on, and the June meeting scheduled for this Thursday has been cancelled for Middle St. Croix Watershed. So I have a little bit of a break going on. [37:02] **Mayor Michele Hanson:** Enjoy. All right, Katie? [37:05] **Councilmember Katie Hill:** I have nothing to report. I was unable to attend the last one at the last minute; I was quarantined. But we do have one coming up next Tuesday. [37:11] **Mayor Michele Hanson:** Super. All right, thank you. And Michele? [37:12] **Councilmember Hanson:** Yeah, Planning Commission and Andersen Citizen Advisory Council have not met since there was... well, I had kind of a busy month and in some of the activities I did see others. So Mable’s held a coffee talk, which is a great opportunity through the Chamber for people to come in and see Mable’s coffee shop. We had two fire relief meetings, and so we conducted our business there, and I’m sure there’s another meeting coming up next Monday. Vitality Chiropractic, which is a new chiropractic service in town next to Froggy’s, they had a ribbon cutting, so Ethan and I were both in attendance there. The library open house took place this month, which was great to see the plans coming together—they’re beautiful. And thank you to all who have been participating on that. We had a business open house for our local businesses, and three businesses attended that open house with the full Council and staff, and we look forward to continuing that dialogue. We also hosted a Girl Scout meet-and-greet with all the women in leadership here at City Hall. So Katie, Michele, Chief Jackson, Ms. Taylor, Mary, Officer Lepowski... and then I think that we covered Jill from Auburn? Yeah, so it was a great opportunity to share all of the different roles that we play within the city and address questions, and we look forward to doing more of that. We had the Chamber of Commerce State of the Cities, so Matt and I participated on that panel. Ethan was also in attendance, and it was a great opportunity to update our local businesses on what’s top of mind. [39:23] **Mayor Michele Hanson:** I went to the Saint Michael’s columbaria installation, which was a beautiful ceremony with the Bishop to install the lovely columbaria that’s now in Saint Michael’s. The Congregational Church held a spring festival—ended up getting some great plants via the festival, and it is a lovely gathering as well. The Memorial Day parade was nice to have it back in town, and I appreciate our police and fire for participating, as well as the American Legion for organizing that for all of us. And then finally, I had the Lake Elmo Airport advisory meeting. There were a couple of topics. One, they track every single complaint that comes in. There are very few that are actually coming into the Lake Elmo Airport—of course, the new runway has not opened yet, so we’ll be keeping a close eye on if anything changes there. But any complaint that does come in is followed up by the Metropolitan Airport Commission, and they carry very detailed stats on everything that’s taking place. And then there’s also a presentation by two different groups: one that represents the pilots at the airport and the training that takes place there, and then also this Young Eagles flights program. And I’m going to leave this at City Hall, but there seems to be a shortage of pilots and new pilots coming into the profession. And so this particular program offers the opportunity for youth of various ages to get involved with aviation and take plane rides and learn about airports and airplanes. It’s a great program; I had no idea that it had been in place for multiple years. And then a young trainer pilot also, who’s working on getting his licensing to become a commercial pilot, talked about how difficult it is right now to get pilots into the profession. So lots of great information shared and just thought I’d highlight a few of those things for you. So, busy month. [41:39] **Councilmember Doll:** There are a few BCAL things coming up. Do you want to share those? This week, at least? [41:45] **Councilmember Orin Kipp:** Um, yeah. The ice cream social is Wednesday from six to eight and the library is helping make that a fun event. Mable’s is giving away the free ice cream, which is awesome. And then there’s going to be, I think, a little band playing and some other activities. And it’s the kickoff to the summer reading program for the library. And we just had the citywide garage sales. We had the bar crawl. We also had the Girl Scouts hand out our BCAL magnets with all the events. Thank you to the Doll family for kind of helping coordinate that for us. And then we had some signs to announce the centennial. I don’t know how well that was—if people could read them or not—but we had some signs about the naming of Bayport being a hundred years ago. And trying to think of what else we have going on... Farmers Market starts next week! [42:47] **Councilmember Doll:** Yeah, you’re right. Next Monday. [42:50] **Councilmember Orin Kipp:** And it’s back at the Village Green for people who were excited about that. Yeah, we decided it was just more visually bringing more people in because you could see it better and the signs just weren't doing it last year. So it’s a great spot at Barker's where there’s just a lot more space, but we just figured we’re going to just have to keep it to the small number. I know people were more apt to walk because people would park and pick their kids up there and then they’d go, where I think if they got their kids already in the car, they’d just drive by. [43:24] **Councilmember Ethan Gilmore:** Barker's was nice, but you had to be a little more intentional about it. [43:28] **Councilmember Orin Kipp:** Yeah, yeah. I did have one Inspiration family say they were disappointed because they like to be able to just walk down, which was kind of nice that it was more central for them. But so we’ll try it again. [43:43] **Mayor Michele Hanson:** Maybe two farmers markets a week? Come down Second Avenue. [Laughter]. [43:53] **Councilmember Orin Kipp:** Yeah, so and I know we’re working with the library and coming up with some events. I think once a month at the farmers market there’ll be something fun for kids there too, again, like we used to. I think this last year we kind of weren’t great at planning that, so hopefully that all comes together. But yeah, it’s going to be a great summer. [44:11] **Mayor Michele Hanson:** Thank you. Over to staff. Chief Kinney. [44:14] **Fire Chief Gabe Kinney:** Good evening, Madam Mayor and Council members. For the month of May, we had 96 fire calls compared to 92 in 2021. Our year-to-date data is 413 calls compared to 346, so we are increasing. Our monthly drills include water flow and pre-fire planning. Our fire inspections are ongoing as well as new plan reviews. We had the Washington County fire chiefs meeting. Andersen Elementary kindergarten class came up and visited the fire station—it’s like herding cats; there were like 50-some there. Another person helped me. So we had the Memorial Day parade which was disappointing that it rained, but it was nice to see everybody. You know, it’s very nice to have people waving at you. Dave Pernick has five years on the fire department, 10 at the department head meeting. Upcoming events: we’re really kicking off the summer again. We have a picnic at Barker’s Alps that will be this Thursday. We’re double-booked with Stillwater Motors with their 100-year anniversary celebration. Oak Park Heights party in the park, a preschool visit up in Oak Park Heights, the Food Truck Extravaganza June 18th—we’ll be out there. Stillwater Fire was up—attended that 150-year celebration. Just remind you, we’re 135 years. So when I was up there, I just reminded myself we’re 15 years behind. Yeah, it’s amazing. So with that, I stand for questions. [45:48] **Mayor Michele Hanson:** Any questions for Chief? I will see you out at the Food Truck Extravaganza at the fairgrounds. [45:51] **Fire Chief Gabe Kinney:** Yes. [45:52] **Police Chief Jay Jackson:** Good evening. Our past events: we continue our talks about Safety Camp and National Night Out. We had our bike, walk, and ride to school May 4th; that was well received. There were probably 60 kids on bikes and walking. So that intersection up here that we changed with help from our engineer’s advice was well received. We had a tour—Andersen Elementary had three different, four different groups come over there. 52 children here. So I understand your herding cats situation. As the Mayor mentioned, we had the women’s leader group student come in and that was well received. It was fun; they’re our future and it was really neat they had some great questions for us. We continue talks about our K9 officer. Cornell is excited about that. We’re looking into how we maybe put a donation online. Elk River has an online... I believe it is that we’re looking into. Figure out—there’s been some questions about how people can do that, so it’s a lot easier to do it online. We went with Oak Park Heights Police Department and we had a simulations train. Public Works allowed us to use that area, and that was nice because we had different... there’s a little area above Public Works and inside Public Works, so that the public isn't—you know, we’re not scaring them or freaking them out. But we also had extra staff, so it was nice because we help each other out on calls, but to have extra staff for scenarios is huge because it’s critical incident training. So it’s more about using your best tool: your mouth. So we were down there for four hours and it was really great training, and being able to work with Oak Park was wonderful. [47:51] **Police Chief Jay Jackson:** Memorial Day parade: hats off to the Public Works department. Pounded all the signs, did flyers, dropped off barricades, cones. And to my staff who also put them all up and took all the signs down, directed traffic in the rain. And I just really appreciate them and Public Works staff for that as well. Body-worn camera audit, you know, per state statute, was released to the representatives. It had to be on the consent so that we acknowledged that it happened. There were no issues with it. We found a lady that Oak Park also uses—we connected with her. She works for a city down south here and does it there for them as well. She knew what she was doing and she did a great job and pointed out some things that just gotta make sure we stay on top of. Nothing that was an issue, but just as I go into retirement, keeping people notified about how to move forward to make sure we’re following the state statute. [48:51] **Police Chief Jay Jackson:** Coming up: we have the Lift Bridge Race June 25th. Just wanted to keep that on your radar because Main Street’s going to be crazy for a while, excuse me. And then they go up Fifth Avenue into Barker's and come down Second. And it’s a short period from like seven to about 8:30 in town, but then the longer runners come back up 95 and they go into the park down Third. So keep that in mind if you’re going down to the park or trying to get back to your house; it might be a little crazy. After that, we’re having the catalytic converter install down at Public Works in case it rains, and we’re going to have people just like the garage—come in the north and exit south. Some agencies just hand these out and tell the residents to do it; we’re actually going to apply it, connect it with the QR code so that it actually gets attached to their catalytic converter. So I have staff coming in, some—a community service officer that’s going to help us with that, as well as some staff that are already in for the CAP program, similar to Safety Camp and National Night Out. When I have them here, we keep them here, just so that we can get it done in one day and we save on taxpayers' dollars. So don’t forget about that. That’s the 25th from one to three at the Public Works building. It’s going to be on our Facebook page. We’re going to get an email blast out and I hope it’s well received. We partnered with Department of Commerce to get these little packets to get it done, and I hope to see you guys all down there as well. We’re currently at 3,468 [calls], the day that I did this for ICRs. Up a little bit from last year. And I stand for questions. [50:37] **Mayor Michele Hanson:** Any questions? Thank you very much. Public Works Director Matt Kline. [50:41] **City Administrator Matt Kline:** Madam Mayor, members of the Council. As Chief Jackson indicated, both Public Works staff and PD staff put in some long hours for the Memorial Day parade. That includes setting up the parade route, street sweeping before and after the parade, and getting the hanging baskets installed. Also installing or putting up flags for the week. I’ve also been working on quite a few projects at Public Works. One big one being the EPA Lead and Copper Revised Rule. I know we’ve talked over that in the past, but just figured I’d go over it a little more. There are a number of requirements that will impact both city short and long term. In the short term—three years—the city’s required to do an inventory of all water service lines within the city, whether that’s physically going and finding them or having knowledge or looking over plan sets. But that will be a big endeavor here for the next couple of years trying to determine that. What we’re looking for is lead service lines or galvanized lines. The city does not necessarily have complete lead service lines in the city—not that I’ve seen or anybody else, even Tim mentioned that he’s never seen a complete lead service line in the City of Bayport. But we do have galvanized lines that have lead pigtails essentially connected at the water main, and so those count actually as lead service lines. [52:16] **City Administrator Matt Kline:** After the inventory is complete, the city is required to complete a replacement plan. Now that plan isn’t required to be implemented technically until testing would indicate that we have an issue and have exceeded the levels that are set, but you still have to have a plan in place. There are some options for cities under 10,000, but the most likely option that we would pick would be replacement because then we could move along with any service lines or any city water main areas that we know we have lead service problems in. The only thing that this might occur... where this might be an issue is hopefully it coordinates with the exact areas that we also want to do drainage and street improvements. And so it’s going to be another iron in the fire that we have to try and coordinate all that work with. They will also be changing the lead and copper testing procedures, so it’s likely that we will definitely see an increase in the levels of lead and copper, but it doesn’t mean that the levels will be above what they have set. That change will occur in 2024 after the inventory is completed. [53:40] **City Administrator Matt Kline:** With that said, there is funding available both for the local governments and actually for the homeowners. In the City of Bayport, the water service lines from the water main to the curb stop—essentially the property line—are owned by the city, and from the curb stop into the house are owned by the property owners. So the point would be to try and get both of those lines changed out at the same time. The funding for the cities is in the form of a loan, a very low-interest loan—I believe it’s 1% right now. And then funding for the property owners: they are actually eligible for some grant funding. Not necessarily to pay for the whole thing, but I believe it’s set at 50% right now. The issue becomes, now would be the time to do it, but you have to have your inventory completed before you can apply for that. So we will be working on our inventory, but I can’t guarantee that it will be done before 2024, especially if we have a lot of houses that we actually need to get into. Plan sets and specifications are hard to come by in the City of Bayport, especially when parts of the city—water mains were put in late '20s, early '30s. [54:59] **Councilmember Katie Hill:** I was gonna ask, Matt, how... so you have to go into the homes? [55:04] **City Administrator Matt Kline:** You don’t necessarily have to do that. So like say, Inspiration development, we know that every line up there is copper, so that obviously eliminates them. I have run into some project specifications from the '60s for certain water mains that got put in different areas that actually call for, right in the specifications, call for copper lines from the water main into the house. So we can find that stretch of road and pretty much we would probably check one or two of those houses just to verify, but after that, you know, we could eliminate those sections. The previous Public Works Director actually took pretty good notes of where galvanized lines have been changed out, so we have some records of where lines have been changed out. But then that also gives us an idea of where galvanized lines are actually located, because it’s likely the houses adjacent to those houses where it was changed out are also galvanized. So we’re doing okay as far as inventory. We haven’t started the inventory yet, but we’re collecting some of the information that we need to. So that’s all I have on that topic. [56:15] **City Administrator Matt Kline:** The Girl Scout troop recently planted—actually this weekend—native plants up on Barker’s Alps parking lot and installed some landscape mulch with that. Their project—for the project, they actually separated into groups and researched what native plants... we gave them a list and they researched some of the grasses and flowering plants to put in there. And so they did a wonderful job and we actually picked some of the ones that they actually picked from their research. So a big thank you to them. And then my last topic would be the Washington County regional trail planning. Washington County is putting together a master plan for a regional trail from downtown Afton actually all the way to the Camp Douglas site to the St. Croix Boom site. And so they’re looking at one main trail from there. Now how they get there? That’s anybody’s guess, and that’s kind of what this master plan is about. So I will keep you in the loop on how that goes. I believe we’re meeting like four more times. I stand for questions. [57:33] **Councilmember Doll:** Any questions for Matt? I just wanted to thank Matt. I was an adult helper for the Girl Scout planting on Sunday. And thank you to you and your staff for facilitating it and making it user-friendly for those girls to hit the ground running. They worked their butts off. It went really, really well. The weather was superb. And I can’t remember the name of our employee that came up and actually stopped by on the little Bobcat just to check in with us to make sure things were going well and if we needed anything. So that stuff goes a long way and it was appreciated by everybody that was there. So thank you very much for that. [58:14] **City Administrator Matt Kline:** Yep. Great. [58:16] **Mayor Michele Hanson:** And I’d like to just apologize that I left out Public Works in complimenting and thanking you for Memorial Day. So thank you very much. [58:24] **Councilmember Katie Hill:** And the baskets are looking great. [58:26] **Councilmember Ethan Gilmore:** Yeah, I was going to mention that. I didn’t know if that was Sara that we mentioned that to. Did you pick out the baskets this year, the flowers? [58:32] **City Administrator Matt Kline:** I actually deferred to our greenhouse experts because last year I think there was a combination of things that didn’t perform very well. I think the drought and dry weather, and maybe the plant material or the type of flowers that we selected. But yeah, I said to pick something that will be very successful this year. [58:47] **Mayor Michele Hanson:** They look great. It’s good. Assistant Administrator Taylor. [59:03] **Assistant City Administrator Sara Taylor:** Madam Mayor and Council. Last week, the Metropolitan Council responded to the city’s last round of edits to the 2040 Comprehensive Land Use Plan that were submitted for their review in late April. They requested some minor additional information, most of which required text, table, and map revisions, but only minor, and those were completed today. So final adoption of the plan is anticipated for July. The city’s 2022 recycling grant application was completed late April and we were notified last week that we’ll be receiving approximately $7,000 in funding for this year. The grant amount is based on household counts by the city, so with the additional homes added over the past few years, we’re now eligible for an increase in that grant. Previously it was around $4,500 and again this year we got just over $7,000. So several special recycling projects and incentives are funded by the grant, such as promotion of county recycling programs on the city newsletters, updates on the city website, and implementing enhanced public space recycling in city parks and facilities. So thank you to Washington County for that. Mayor Hanson and Chief Jackson mentioned the Girl Scout leadership and community badge visit on May 18th, and that was really fun and thanks to everyone that participated. Also, the Office Support Specialist position: we received 18 applications for the second full-time position and interviews are planned for this week. More to come on that. I stand for questions. [1:00:36] **Councilmember Orin Kipp:** Any questions, Sara? So it says that the final adoption of the plan is in July. Is that something that the Council... do we review it again before then, or how does that typically work? [1:00:52] **Assistant City Administrator Sara Taylor:** Because you had seen it quite a bit in the past, and there are minor, very technical revisions that the Council wanted laid out either specifically in charts or tables. Most of the bulk of the information hasn't changed; it’s just formatted differently. Or there were some maps that Matt and John worked together with the Met Council to meet their specific standards. So if the Council would like to have a full presentation or an overview of the comp plan again, we’d be happy to do that, but typically it’s mostly on the consent agenda with a resolution adopting that. So it’s really up to your preference, or we can have a memo highlighting the sections that have changed. I mentioned previously the big hold-up was the population forecast and that they had forecasted us to grow way more beyond what we ever could if every piece of land was redeveloped in the city. So that’s what took so long. They revisited that and we had to produce a lot of data to substantiate that, but they have agreed to lower that now. So that was the big hold-up, but otherwise the bulk and meat of the content hasn't changed significantly. [1:02:13] **Councilmember Orin Kipp:** So I wouldn't mind just seeing, like, what they suggested that we change or seeing those kind of like a summary of that or... I don’t know how you want to show that. [1:02:26] **Assistant City Administrator Sara Taylor:** Yeah, whatever you think is the easiest. If you have something that’s already got, like, changes tracked in it or something that’s easy for us to see, that would be cool. But if you don’t, whatever. Unfortunately, we don’t have that level of detail, but our planning consultant Dan Licht and I worked really closely together, and Dan said he’d be happy to come and highlight that. He’s working more technically with them to get those pieces changed the way they wanted to. I was more of the formatting and gathering all the information together. So if you’d like Dan to come, we certainly can do that, or we can work together to put together a memo. [1:02:54] **Councilmember Ethan Gilmore:** How about a memo with a link and then just if that doesn’t cover everything, then we take another step? [1:03:00] **Assistant City Administrator Sara Taylor:** Sure, that sounds good to me. All right, great. We can do that. Thank you. [1:03:04] **Councilmember Doll:** Thank you. I have one other question, Sara. Do you know anything more about... I remember the county mentioned somewhere I saw that they were gonna do curbside food waste collection, like compost, basically, is what most people would call it. Have you heard any more about that? Because I remember the Girl Scouts came to us and we talked about putting in something here that people can drop their food waste off because right now you have to go to like Woodbury or Hugo or like really far with your food waste—maybe it's Maplewood, I can't remember the second closest place. But then we kind of... I kind of dropped it because I heard the county was going to be doing it. Do you know anything more about that, or if maybe some of this recycling money could be used to put that up, that whole system? [1:03:45] **Assistant City Administrator Sara Taylor:** I do know more. Okay. So they opened up a new... they partnered with the city of Mahtomedi and they have a new location there for drop-off, and that’s available to all residents for us. 24 hours a day, seven days a week. So that would be a little bit more convenient and closer than maybe some of those other facilities. But we did receive an update as the city’s recycling coordinator—I get quarterly updates—and in 2023, they’re I guess proposing a full rollout of a curbside organics or food scraps pickup. [1:04:22] **Councilmember Doll:** Okay, so it is for next year actually. Okay. That’s why I couldn’t remember if it was supposed to be this later this year or if it’s next year. So the county property right up at the top of the hill would be a fabulous location. It’s got tons of pavement, lights, security, central. So maybe the county would consider putting something on there? [1:04:47] **Assistant City Administrator Sara Taylor:** Where were you? [1:04:49] **Councilmember Doll:** The county building. Yeah, I mean it’s very central to many. [1:04:53] **Assistant City Administrator Sara Taylor:** Yeah, but if they do curbside then they wouldn’t need to add another one. So that’s why I was wondering if it’s worth investing the time and thinking about where a drop-off site could be closer to us or not. But it doesn’t make sense to have one at the county if you can talk to them about that. [1:05:07] **Assistant City Administrator Sara Taylor:** So if you have a chance... we had talked about that and the Girl Scouts brought that to our attention. You’re gonna kind of see how the Mahtomedi model went first, I think, before the county wanted to extend that offer to other communities. But now I think they might be focusing more efforts on just doing the curbside model because I think that would be more successful and convenient for everyone. [1:05:27] **Councilmember Doll:** Yeah, that would be great. [1:05:29] **Assistant City Administrator Sara Taylor:** I’ll provide more information. [1:05:31] **Councilmember Doll:** Yeah, because I assume it would be like with your trash pickup every week, so that would be not as long as maybe you hold onto your garbage before you go. So okay, great. Thank you for asking my question. [1:05:40] **City Administrator Matt Kline:** Okay. Madam Mayor, members of the Council. Staff has started the 2023 preliminary budget preparation. I had created a calendar that I actually also shared with the Council last week. It’s a tentative schedule. One item on there that was brought to my attention is the July 12th is actually July 11th. Also in my original upcoming meeting dates, it’s not July 12th, it’s July 11th—that Monday. Last year was July 12th and somehow I had that carry over. Discussing the workshops tonight, we do have a couple... I anticipate having a couple budget workshops, so we’ll have to fit those in as well between now and September. So we do have some time, but that does take a while to get the materials prepared and, based on the feedback, make any changes. The July meeting, we will tentatively have the auditors give their presentation of the 2021 audit. That is their schedule that they are planning to attend that meeting, so look for that. So far, there hasn't been any issues that they’ve found. They’ve been asking for some additional follow-up financial data, so we’re providing those. But the plan is still to have them attend the July 11th meeting. [1:07:13] **City Administrator Matt Kline:** I’ve mentioned a couple different street vacations that we’ve had. We’ve had some more parties reach out to the city inquiring and requesting information on potential street vacations. In addition to the Department of Corrections Picket Street vacation, we’re still working with the state on that. There hasn't been any progress or any changes or updates to that. We are in the process of contacting and notifying the residents on 6th... I’m sorry, 6th Street to get their input. One of the changes that we were notified recently was that the 2023 Truth in Taxation property taxes—so this will in effect affect this year’s property tax process—is that there’s additional information that will be included in the tax notices that go out in November. And that is information that we already provide every year to the State Auditor’s office, so it shouldn’t be too difficult to compile. But that’ll all be included in the tax information to residents and property owners. The school district, the county, and the cities—all the local governments—are required to include just that additional information. So that will be good to increase the transparency in that regard. [1:08:42] **City Administrator Matt Kline:** The only other item I had tonight was because of the postponement of the workshops, I would like to ask the Council regarding the upcoming dates and workshop topics. That’s when the Council can schedule those. We discussed tonight so far that the Council had asked to have the agenda process at the July meeting. Are there other items at the July meeting that the Council wants to address that night? As I said, the budget also has to be worked in there. The other items that were originally scheduled were the Clean Water Land Legacy project, the business CAP meeting recap (and I wanted to go over the format of that as to what was expected), the Baytown sewer extension discussion, and then the fire services agreement. And then also the school security that Councilmember Doll had referenced. [1:10:02] **Mayor Michele Hanson:** What’s the question on July? [1:10:05] **City Administrator Matt Kline:** July 11th is our next scheduled meeting. We are part of the workshop—at least a dedicated portion of the workshop—is the agenda process that the Mayor had asked for. And we don’t have the July agenda, other than as far as how much business will be on it. The audit will be included that evening at the regular meeting. As was mentioned tonight, we actually separated that, we split up the workshop because there were that many topics to discuss. So we can do that, but without knowing exactly what’s on the July agenda for regular business... [1:10:52] **Councilmember Orin Kipp:** Well, I feel like we have a quite a few items to discuss and typically, you know, what happens is the first item in the workshop takes a lot of time, right? So, I don’t know. Do we maybe try and squeeze something in later this month in addition to the July 11th? Let’s try it so we don’t give these items short shrift and we’re able to... you know, I mean, it’s summertime, I realize, but this is all pretty important stuff, I think. [1:11:34] **City Administrator Matt Kline:** The June 27th, which is another Monday... one of the other alternatives that I'd remind everybody is there's other nights of the week. We typically have not met on other evenings, but that that is always a potential option. June 27th. You know, some of these won't take long. The business recap I didn't expect to take too long based on the format that the Council was looking for. The Baytown sewer extension discussion, I anticipated a 10-minute conversation. So maybe the fire services agreement could be longer depending on what information the Council wants to go over or if questions arise. [1:12:15] **Councilmember Ethan Gilmore:** How time-sensitive is the fire service agreement discussion? Like, do we need to get things rolling on... I mean, you guys know what it’s... [1:12:22] **City Administrator Matt Kline:** Well, the fire services agreement discussion with the broader communities is kind of put on hold at the moment until Bayport comes up with a specific proposal. We’ve been trying to work collaboratively with the other communities to come up with that proposal, but they’re looking for more leadership from Bayport as to what we want or need. So that was going to be presented to the Council to make sure that the rest of the Council is on the same page as to what to propose. There’s a couple different options that we can move forward with or present. So there’s no immediate deadline or time frame that it has to be done by, but obviously we don’t want to continue to put it off. It’s been going on for several years that we have identified our long-term concerns. [1:13:16] **Councilmember Orin Kipp:** Well, or do we maybe, you know, a little earlier workshop? Tack on an extra half hour on the front side? [1:13:24] **City Administrator Matt Kline:** I can do that. [1:13:25] **Councilmember Orin Kipp:** Maybe that’s better. Katie? [1:13:37] **Councilmember Katie Hill:** What are you talking about? Oh yeah, that’s true. We got lots of dates. Well, the 11th wouldn’t be hard for me to tack on. Oh wait, seriously? That’s our regular... never mind. Never mind. Oh my god. [1:13:58] **Councilmember Doll:** It’s been too long. That shouldn’t be a problem if you want to get on there. Otherwise, I kind of feel like it might be worth, like John said, trying to add another workshop date in there and then maybe whatever we don't... I don’t know. [1:14:14] **Councilmember Ethan Gilmore:** Can you do that? Whatever doesn’t get done then... [1:14:17] **Councilmember Orin Kipp:** Yeah, that was my thought as well. Then I can hopefully add on to the July meeting or something. [1:14:22] **Councilmember Ethan Gilmore:** Yeah, like if we only get to... or does it not work right with like the way you publicize it if you don’t actually talk about it? Is that a bad thing for communication? [1:14:32] **City Administrator Matt Kline:** No, it would be the same as getting to the meeting and tabling it for discussion. [1:14:37] **Councilmember Ethan Gilmore:** Okay. So we could table it. If we set up two, we could table it for the July 11th workshop if there was something we didn’t get to if we chose the June 27th date. [1:14:48] **Councilmember Doll:** I think it was helpful—I don’t know if that was one of our workshops or not—where there was like "at this time we’re going to move on to the next topic." We just try to space it out and stay on track; that definitely helps. So I would like to try to do that on either the 20th or the 27th in June. And then if we end up running over, maybe we try to add more to the 11th and who knows what else is going to come up, too, that we might have to do in July. So you just... you don’t want to keep pushing things off. [1:15:33] **Councilmember Orin Kipp:** You don't have to, but it’s up to you guys. For... you know what I’m saying? Like if you just keep adding more stuff it’s just gonna... can we... I’m wait, I’m not getting my good schedule up for some reason here. Is there a way that we can circle back on this like tomorrow or something and not plan it at this particular time for me? Is that okay to like send us an email just saying which of these dates work for you guys? [1:16:04] **Councilmember Katie Hill:** And you guys could reply to it with certain dates? [1:16:08] **City Administrator Matt Kline:** You guys could reply what dates work. As long as we’re not... [1:16:11] **Councilmember Orin Kipp:** I mean, we’ve done that. [1:16:12] **City Administrator Matt Kline:** Communication that can’t get scheduled that way. Actually, it does look like the 20th and 27th are probably okay for me. [1:16:21] **Mayor Michele Hanson:** Anyone have a preference? [1:16:23] **Councilmember Katie Hill:** Well, I’m out of town on the 20th. So the 27th is better for me. [1:16:47] **Councilmember Hanson:** Okay. If it’s that week, though, I couldn’t be here before 4:30. [1:16:53] **City Administrator Matt Kline:** That should work because at least it’s that... yeah, we’re just setting aside just workshop time. [1:16:59] **Mayor Michele Hanson:** Okay. So June 27th. June 27th. Frankly for me, if it’s not a meeting day, I would prefer later, more like six, but I’m open. [1:17:15] **Councilmember Katie Hill:** I can probably do both. Well, but I just have to get my grandson to his therapy. So actually, if we could even go five o’clock that would be good. Give it more time to get him there and get home. [1:17:30] **Mayor Michele Hanson:** Okay. Five o’clock workshop on June 27th and regular city council meeting at least on July 11th, probably a workshop prior, correct? [1:17:41] **City Administrator Matt Kline:** Just for clarity to say that we need to identify the topics that are going to be addressed at that June meeting. Again, if you over-notify and end up... anything that’s not notified cannot be discussed at the meetings. [1:17:51] **Councilmember Orin Kipp:** Perfect, thank you. And do we add an end time to a workshop when we don’t have the council meeting, or do we just stop for as long as we feel like we want to? [1:18:01] **Councilmember Katie Hill:** I think we should. It would be nice to plan some plans. So five to seven? Does that... is two hours too much? [1:18:10] **Councilmember Doll:** I’m sorry? [1:18:11] **Councilmember Katie Hill:** We just talked about having a defined ending time for the meeting on the 27th since we’re not... doesn't back up to a council meeting. [1:18:20] **Councilmember Doll:** No later than seven, I think that’s more than enough time. Okay. [1:18:24] **Councilmember Orin Kipp:** Otherwise you start getting right... yep. [1:18:27] **City Administrator Matt Kline:** Yeah, we have to say what we’re talking about right now, is that what we’re deciding? [1:18:30] **Councilmember Ethan Gilmore:** No, no. As long as—all I ask is that it get posted well in advance. Are you okay... you know, you talked about July. Are you okay with discussing what you wrote up on the 27th? Either? [1:18:41] **Mayor Michele Hanson:** Okay, it’s fine. [1:18:43] **City Administrator Matt Kline:** So there’s five potential topics that you listed, Matt: the land and water legacy project, business meeting recap, Baytown sewer extension, fire service agreement, and school safety. [1:18:59] **Councilmember Ethan Gilmore:** Actually, well including the agenda. [1:19:01] **City Administrator Matt Kline:** Oh and the agenda, that’s six topics. Six topics, yeah, you’re right, forgot about that. [1:19:07] **Councilmember Ethan Gilmore:** I guess I would prefer having some direction as to which ones we want to prioritize. [1:19:12] **City Administrator Matt Kline:** Address or prioritizing. Some of it depends on the time. Like the land and water legacy, that—because staff has, you know, little to no information on that, I don’t know what questions we will even have at the Council. But again, the business recap, that’s... and that for the format of that, what I wanted to clarify was what the expectations were. My understanding after the actual business meeting was that the City Council and the staff would regroup and discuss that meeting and then go over the questions that were asked and then present or provide that to the public, the business owners specifically the ones that came to that meeting, and provide the information—the responses. [1:19:55] **Mayor Michele Hanson:** Should we also consider addressing during that conversation what are some key next steps and action items that we’re going to take as ourselves? [1:20:02] **City Administrator Matt Kline:** Yeah, I mean that’s kind of how I feel like we were going to just talk about, like, what did we learn and what can we do? What are our next steps with all that? [1:20:11] **Mayor Michele Hanson:** Makes sense to me. But is that a workshop item? [1:20:13] **City Administrator Matt Kline:** Yeah. Okay. Don't you think? [1:20:15] **Councilmember Ethan Gilmore:** Really, I think so. I mean, it doesn’t seem... I’m on board with that, that’s fine. [1:20:20] **Councilmember Orin Kipp:** There’s things I would like to discuss as a group. So school safety then also... want that one? That seems like a high priority for everybody. [1:20:30] **Councilmember Ethan Gilmore:** Yeah. I don’t know, they all seem like they are to me. Like we have to get all the stuff... we can list them all. [1:20:41] **Councilmember Orin Kipp:** Like you said, we just list them all and then we guess what we get to. Put them in order, yeah. Just prioritize them in the order. [1:20:50] **Councilmember Ethan Gilmore:** If we know for certain we’re not going to get to all of them, let’s not put them all on the agenda. Because workshops are public and people can come and listen—they aren’t typically a very interactive session, but it’s better and more respectful if we can... you know. And if we don’t need two hours on the 27th then we’ll be done, but we know that we will have covered X number of topics. Same thing on the 11th. So I don’t know what the highest priority is. I think staff has to tell us in terms of timing of what you feel like you need information in order to move forward on things versus like what’s top priority for me. [1:21:30] **Councilmember Orin Kipp:** I mean, school safety. But then again, you’re... you know, summer, there’s not as many kids there. But there are kids there. I don’t know. It’s like the... [1:21:40] **City Administrator Matt Kline:** I mean the land water legacy item, obviously that’s dependent upon the property owner and the Washington County staff and officials. So that’s probably got the least where we can just put it on... that takes the most coordination, I guess, to schedule. So if there’s that, that would be more... I’d hate to put that on an agenda and then... [1:22:08] **Councilmember Ethan Gilmore:** No, not too easy. Yeah, we’d have to have that at the top of the agenda if we did it so we could plan on them being there at five and take care of it. If they couldn’t get there at that time, you could offer them... we have two options: the 27th or the 11th. [1:22:21] **Mayor Michele Hanson:** Yeah, there you go. [1:22:23] **Councilmember Orin Kipp:** And they pick one and that is our main discussion. And maybe some of these smaller ancillary ones on the back side, we have time hopefully we would... well, I would think that if we’re going to talk about the school safety, I think if we’re going to talk about that, I think you should be there. So I think we should, you know, ask her if she’s able to... [1:22:54] **Police Chief Jay Jackson:** I just want to get with the principal. And there’s so many things already that you might not know and then, you know, like Mr. Kline said, you know, there’s only so much we can talk about. But I can answer as many questions as I can because there’s plans that they don’t put up with that. But um, I know I’ll make sure... you know, every year changes with the after-school program. What’s going on right now, obviously... was there a date you preferred for that topic? As long as I know ahead of time so I can get with her and she’s going to give me a little more added information I can share. [1:23:31] **Councilmember Orin Kipp:** I think the land water legacy should go to August for the county. Sara is actually out of town on the 27th, so I think that if we move that... and there’s not a hard deadline for that, there’s not a, you know, due date. So that makes that one... gets rid of that one. The school security, that one might be a shorter meeting, but because of the security issues, it may not... it might be easier to have that separately. So the remaining four: the fire service agreement, agenda, Baytown sewer extension, and the business recap. I think we should put those on the 27th as the agenda items for that. That would be staffs... [1:24:45] **Councilmember Doll:** So is the school safety meeting a closed meeting? Is that what you’re saying? [1:24:50] **City Administrator Matt Kline:** It depends on what’s being discussed. It really would depend on what information is being shared. It may not be an appropriate city council meeting. As far as city security items, there is an exception to the open meeting law. How that interplays with the school, all that... we have to get more information on that. As Chief Jackson said, the response plan isn’t something that we probably... everyone wants to know about it, but we’re not going to give the public information of everything we’re doing in responding, for security purposes. Not all that should be made public by anybody, whether it’s the city or the school. So that’s why maybe having that separately, just because it’s more sensitive information. But again, we can put that on July 11th or if we want to... I just think that one shouldn’t be lumped in with a couple other random ones. [1:25:40] **Mayor Michele Hanson:** Sorry. So the other items focus... will focus on. And we are also giving ourselves two hours, so we can fly through several items and then school safety in July prior to. [1:25:54] **Councilmember Ethan Gilmore:** I’m on board with that. [1:25:56] **Mayor Michele Hanson:** Sounds good. You said the—sorry, you said the agenda as well on the 27th? [1:26:01] **Councilmember Ethan Gilmore:** The agenda, the agenda timing stuff. I think you would want to do that earlier, just... yes. [1:26:07] **Mayor Michele Hanson:** Okay. So agenda timing, business meeting recap and next steps, Baytown sewer extension, and fire service agreement will be our on June 27th from five to seven. [1:26:22] **Councilmember Orin Kipp:** Five to seven. Yeah, 30 minutes each. [1:26:28] **Mayor Michele Hanson:** Okay, good. Very good. Thank you. So there’ll be a follow-up email regarding recapping that to all of the Council, and those dates and topics will be posted. With that, are there any other—Matt, was that the end of your...? [1:26:45] **City Administrator Matt Kline:** That was all. [1:26:46] **Mayor Michele Hanson:** All right, great. So any other city council items or announcements? Remember the ice cream social on Wednesday down at Lakeside Park. I don’t know if I mentioned that part. Starting at six. [1:27:01] **Councilmember Hanson:** Six. [1:27:02] **Mayor Michele Hanson:** Great. All right. With that, anything else? Would someone like to make a motion to adjourn? [1:28:05] **Councilmember Katie Hill:** I move we adjourn. [1:28:08] **Mayor Michele Hanson:** Thank you, Katie. Is there a second? [1:28:10] **Councilmember Katie Hill:** Second. [1:28:11] **Mayor Michele Hanson:** Thank you, Katie. All in favor? **Council:** Aye. **Mayor Michele Hanson:** Opposed? [Silence]. We are adjourned.