As there were no timestamps in the original text, I have used `[00:00]` as a placeholder for the requested format. *** **[00:00] Mayor Jeff Giefer:** Pledge of Allegiance. Recording in progress. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Next item on the agenda is approval of the regular agenda. Can I get a motion to approve the regular agenda? **[00:00] Council Member Ben Cornett:** I will make a motion to approve the regular agenda. **[00:00] Council Member John Rog:** Second. **[00:00] Mayor Jeff Giefer:** Council member Cornett. **[00:00] Council Member Ben Cornett:** Hi. **[00:00] Mayor Jeff Giefer:** Council member Rog. **[00:00] Council Member John Rog:** Hi. **[00:00] Mayor Jeff Giefer:** Council member Cremona. **[00:00] Council Member Lindsay Cremona:** Hi. **[00:00] Mayor Jeff Giefer:** Council member Anderson. **[00:00] Council Member Greg Anderson:** Hi. **[00:00] Mayor Jeff Giefer:** Mayor Giefer. I. Next item. Approval of a consent agenda, which with the um joint powers agreement was probably one of the longest consent agendas I've ever seen. It's I don't know. I just I thought I would just throw it out there if anyone has any um questions on that. It's it's basically a bunch of legalese and we—this is something we do every year. It's just renewal, but um all right. So that being any—any questions or we'll have a motion to approve the consent agenda. **[00:00] Council Member Ben Cornett:** Motion. Motion to approve the consent agenda. **[00:00] Council Member John Rog:** Second. **[00:00] Mayor Jeff Giefer:** Council member Cornett. **[00:00] Council Member Ben Cornett:** I. **[00:00] Mayor Jeff Giefer:** Council member Rog. **[00:00] Council Member John Rog:** I. **[00:00] Mayor Jeff Giefer:** Council member Cremona. **[00:00] Council Member Lindsay Cremona:** I. **[00:00] Mayor Jeff Giefer:** Council member Anderson. **[00:00] Council Member Greg Anderson:** I. **[00:00] Mayor Jeff Giefer:** Mayor Giefer. I. Staff agenda items. City engineer Brad Reifsteck. No items. City planner Jennifer Swanson. No action items. City attorney. Um Nick and Amanda. No action items. Moving on to new business. Consideration of assessor's contract extension. So quick bit of history on this. So last year we found ourselves without an assessor when the assessor that we had left and he retired. **[00:00] Kristina Handt:** He retired. Sorry. Just thank you for clarifying. **[00:00] Mayor Jeff Giefer:** He—he would never leave us. We thought of really good. Okay. He retired. He really enjoyed working with us too, but he retired. Um so we found ourselves in need of assessor. Um not a lot of options out there, but was presented to us. We decided on um Patrick [Poshek] who seems to be doing a pretty good job. I've worked with him once um in the past here. He seems to be uh pretty good to work with. So, um, I'll open this up for discussion or entertain a motion to extend Patrick. Well, go ahead. **[00:00] Kristina Handt:** Well, mayor and council members, I'll just explain what's in the contract. Um, he wants to continue with the assessing services. He—for this past year, we only did a year contract, which anyway, uh, 2,300 a month. For the next year, it'll be 2,400 a month. And then the following year, so it is a two-year contract, 2,500 a month. And the reason for that is the number of new homes that are going in. So he just gets a flat fee and he doesn't get any per home fees. **[00:00] Council Member Greg Anderson:** Oh, no. He—he does not charge per— **[00:00] Kristina Handt:** Okay. **[00:00] Council Member Greg Anderson:** —per home. **[00:00] Kristina Handt:** But there are so many new homes. That's the justification for the price increase. And even that being said, that is so much less than the—the county had given us a price for. So I haven't had any complaints. He's gotten everything into the county on time. So, I would highly recommend you extend that contract. **[00:00] Council Member Lindsay Cremona:** If I may. Yeah. Can you speak to your experience working with them? I feel like you probably have the most interaction with them. **[00:00] Kristina Handt:** Yeah. Really? **[00:00] Council Member Ben Cornett:** Motion. Anyone? I'll make that motion to uh approve the assessor's contract extension. **[00:00] Council Member John Rog:** Second. **[00:00] Mayor Jeff Giefer:** Council member Cornett. **[00:00] Council Member Ben Cornett:** Hi. **[00:00] Mayor Jeff Giefer:** Council member Rog. **[00:00] Council Member John Rog:** Hi. **[00:00] Mayor Jeff Giefer:** Council member Cremona. **[00:00] Council Member Lindsay Cremona:** Hi. **[00:00] Mayor Jeff Giefer:** Council member Anderson. **[00:00] Council Member Greg Anderson:** Hi. **[00:00] Mayor Jeff Giefer:** Mayor Giefer. Hi. Next item under new business which is just added on here today. Hopefully every had a chance to look at that consideration of removal restoration quote Justin Trail North. Um Kim, you want to speak about that a little bit with the um quote? I think you had one quote and then you're waiting on— **[00:00] Kristina Handt:** No, I—I was able to get the two quotes in. Okay. You got a quote from FPI Paving in the amount of $16,500 and you got a quote from Arc Paving at 14,500. The city is only required to get two quotes because of the cost where it's at the threshold. Um and the city best practice and should be what you should be doing is uh—and the auditors will ask you—uh have to uh award the contract to the uh lowest responsible bidder. Um I think probably since Arc Paving does the city hills city's potholeing we probably think they're a responsible bidder. **[00:00] Mayor Jeff Giefer:** Okay. So, you ask right now for a motion to award to one or the other? **[00:00] Kristina Handt:** Yes. **[00:00] Mayor Jeff Giefer:** Okay. Seems like it's a um pretty easy choice. Uh who would like to make the motion? **[00:00] Council Member Ben Cornett:** Uh sure. I will make the motion to approve Arc Paving's bid uh for the restoration of uh removal and restoration quote in on Justin Trail. **[00:00] Council Member Greg Anderson:** Second. **[00:00] Mayor Jeff Giefer:** Thank you. You got Okay, we got second over there. Greg, council member Cornett. **[00:00] Council Member Ben Cornett:** Hi. **[00:00] Mayor Jeff Giefer:** Council member Rog. **[00:00] Council Member John Rog:** I. **[00:00] Mayor Jeff Giefer:** Council member Cremona. **[00:00] Council Member Lindsay Cremona:** I. **[00:00] Mayor Jeff Giefer:** Council member Anderson. **[00:00] Council Member Greg Anderson:** I. **[00:00] Mayor Jeff Giefer:** Mayor Giefer. I. Next item. Unfinished business. Consideration of community event. we should all have had a chance to review the legal advice um shared by our staff attorney Amanda who is I think with us um tonight. So yes, regarding the use of public expenditures and I'll just summarize it Amanda if I leave anything off or anything you want to jump in here you can do that. So um to sum it up the community event would have according to the um Amanda's uh advice here a public purpose identification of a state statute that authorizes expenditure and third the council has correctly authorized the expenditure. So in the case of the proposed city event as presented by council member Rog, it appears that the public funds would be considered mainly benefiting a private interest, namely the cost house. We talked a little bit about that concerns um previously. Uh so it was kind of good to get a a clear legal opinion from staff. Um any Amanda any any other uh comments on on what you shared with the uh council so far? Any other things to add other than your letter or for you know questions if there if one of the council members wants clarification? **[00:00] Amanda Johnson:** I realize public expenditure is a—it's kind of complicated and it—it seems like it's pretty restrictive because it is—it is pretty restrictive. Yeah. **[00:00] Mayor Jeff Giefer:** So any other questions or you know if we have an alternate proposal at this time that would fall in the within these guidelines um then we could talk about that otherwise and otherwise um we'd probably need a motion to table it unless you know someone can make the motion to not table it going against Amanda's advice I don't know um if that would be the best thing to do. **[00:00] Council Member Ben Cornett:** But can I ask you a question? **[00:00] Mayor Jeff Giefer:** Yeah, go ahead. **[00:00] Council Member Ben Cornett:** Uh, Amanda, this is my own ignorance here, but what is a National Night Out event? **[00:00] Amanda Johnson:** Yeah, those are in August. I believe August 5th is is this year's National Night Out. It started as a way to bring um law enforcement and community members together. uh and—and—and so a lot of states have adopted various statutes in relation to these evenings. Minnesota has one and so you are allowed to spend the city is allowed to spend money on the national night out. What that might be is uh you know getting tents or food or some sort of a hosting of an event where the community is welcome to attend with the intention of connecting with law enforcement uh to facilitate and neighbors to sort of facilitate uh those relationships. **[00:00] Council Member Ben Cornett:** And would that have you know I see like Memorial Day has a set spending limit. Does the national night—national night out apologies have the like a similar kind of thing or is it more I'm just curious. **[00:00] Amanda Johnson:** Yeah. Yeah. No, the National Night Out does not have a statutory limit. The Memorial Day limit of $300 a year. It's obviously a very old law. So, while that might have been a a amount of money to do something when the law was enacted, I think that law is well over 20 or 30 years old. It's certainly not something, you know, it's not enough money to do something today. **[00:00] Council Member Ben Cornett:** Okay. Thank you. **[00:00] Mayor Jeff Giefer:** So, Amanda, can you explain a little bit? It sounds like there's a a law enforcement connect with community component. Um, can it be expanded on by the city for with other things or or does it even have to have any law enforcement component even though that's traditionally what it is for? **[00:00] Amanda Johnson:** Yes. Uh, your honor, we do not need to have a law enforcement component. That was just sort of the origin of the of the evening. I realize given Grant's um more rural residential environment, national night night outs are not probably as popular as they are in communities with smaller lot sizes where you have a lot more people in the same neighborhood uh that know each other. Uh, but I think that there are a few neighborhoods in the city um that do have some sort of kind of informal national night out events and it's just a flyer that somebody in the neighborhood sends around and invites their neighbors to participate. And the reason, full disclosure, the reason that I know that is I live in Grant and my neighborhood historically has done a national night out. **[00:00] Council Member Lindsay Cremona:** Yeah, our neighborhood does it as well and it's really fun. It's a good excuse to get to know your neighbors. And when I lived in a prior town, we also did it. But it was nice to have like the fire truck come by for the kids, which I get it's not the same. **[00:00] Council Member Ben Cornett:** They throw out candy, too. **[00:00] Council Member Lindsay Cremona:** They did give candy and stuff. It was a blast. But I get it with Grant. It's a little, you know, unique. But yeah, neighborhoods in Grant do still do their own version of National Night Out, which is great. **[00:00] Kristina Handt:** Mr. Mayor, council members, because it is an action item, um, and it was tabled last month. I would be looking for a motion to not move forward with this. **[00:00] Mayor Jeff Giefer:** Yeah, let's let—I get where you're coming from. Let's hold on that for a second. I want to hear from John. Did you um get any volunteer? How was the response on there? **[00:00] Council Member John Rog:** It was overwhelming. One person wanted the tractor parade and they emailed me—email. **[00:00] Mayor Jeff Giefer:** You got me excited for a second. **[00:00] Council Member John Rog:** It was one person. So, I was a little disappointed as well. You know, according to what the lawyer has written, um, it sounds like public funds cannot be used for something like that. So, the point is moot. **[00:00] Mayor Jeff Giefer:** So, now it's um you're looking for a motion to say no to this, but um we can move forward to not move forward. **[00:00] Council Member John Rog:** Okay. But in the—in the future, if one of us comes up with some really good ideas, how we can use whatever money we have budgeted towards a some sort of community event within the the guidelines, whether it be a night out or or maybe a a mini tractor stationary car parade in the lot with um corn bags and, you know, grilling or something like that. um we could um discuss that another time. So— **[00:00] Council Member Ben Cornett:** Can it. **[00:00] Council Member John Rog:** Okay. So a little bit of a a setback here, but um well I—I guess I will move to withdraw the uh community event as listed as tractor parade. **[00:00] Council Member Ben Cornett:** Okay. Second. **[00:00] Mayor Jeff Giefer:** Council member Cornett. **[00:00] Council Member Ben Cornett:** I. **[00:00] Mayor Jeff Giefer:** Council member Rog. **[00:00] Council Member John Rog:** Hi. **[00:00] Mayor Jeff Giefer:** Council Member Cremona. **[00:00] Council Member Lindsay Cremona:** Hi. **[00:00] Mayor Jeff Giefer:** Council Member Anderson. **[00:00] Council Member Greg Anderson:** Hi. **[00:00] Mayor Jeff Giefer:** Mayor Giefer. I. Discussion items, staff updates. We have an update from staff. City—city council reports, future agenda items. Mayor, go ahead. Do you want to think about something else? Uh, at a, you know, some other events. **[00:00] Council Member John Rog:** I think the door is always open. I mean, I think um— **[00:00] Mayor Jeff Giefer:** Well, not that I'm proposing anything, but you know, like you said, the cookout, cornhole. **[00:00] Council Member John Rog:** Yeah. I mean, I—I talked to um a guy in the corner there, I think his name is Jeff Schaefer. He had some really good ideas he shared and um you know, I think it's worth considering some of those. So if there's still interest, I mean, we can certainly um follow up with Jeff and get—talk through some of his ideas or or you know, amongst ourselves. So it's not—I don't think we're saying by any means a community event is dead, but just as it was originally proposed with the tractor parade, you know, based again on the advice we got from Amanda is um a no for now. So— **[00:00] Kristina Handt:** And Mayor Giefer, I would like for you to share an update on the community event that we just had. **[00:00] Mayor Jeff Giefer:** Yes, it was a very—so she's talking about the city cleanup day last Saturday. Great weather. Um Greg was there, Ben was there, Jeff was there, Lindsay and John would have been there, but they had commitments, so they'll get a pass, but they were there in spirit, so that's what counts. Um it was uh probably on the higher end of ter—I mean because the weather was so beautiful. Um, I received a lot of compliments that my grilling was superior to the previous mayor's—yours. So, um, I did let him know that. Um, we went through like 200 hot dogs. Uh, we had, um, bunch of cookies. I mean, the food was good. Everyone, um, was really, you know, positive about the whole event. They had some good things to say about the city, which is kind of nice to hear. Usually we only hear the bad stuff, but you know, the people that were there had some good things to share. And we got some freebies. The—um the—what's the acronym? Help me out here, Kim. The M— **[00:00] Kristina Handt:** LSD. No, no, the acronyms for the the sewer and the water and— **[00:00] Mayor Jeff Giefer:** Oh, okay. **[00:00] Kristina Handt:** So, yeah, I passed out information on recycling, which is for your recycling grant, and MS4 for the MS4 permit. Um, and I would just like to add that the people are so appreciative that the city does that. It is—there is a cost, but it's not like they just go through the line. They do stop, park, come out, talked to, engage with the mayor and grab a hot dog and yeah, we even had people that left, took their load through, went home, grabbed their bikes, and came back and hung out. So, was a community event. **[00:00] Mayor Jeff Giefer:** You bring up a key point. I did notice that, too. Um Jeff, I think you were there. Is Jerry? Jerry's not here. There's a couple other people that are traditionally involved in the city stuff that hang out—that hung out and we had a good time chatting. Had some, you know, hot dogs and—BRZ. So, um it—it kind of seems like it would be a natural extension of that to maybe in—in the afternoon for next year, we would have some sort of uh you know, when the when the all the messy work is done and the guys are gone, we could have um a little picnic or dunk tank for the mayor. paint for—for—for Greg and um uh any other like bags or what—like the cornhole bag game. Um, you know, we can certainly do it better. I mean, like I had suggested people with kids set up a cornhole board, let them throw three bags in and they get a prize if they get it in. Something like that. Um there were a lot of kids that came through. There were several dogs, you know, kids with their parents, but um— **[00:00] Kristina Handt:** And the guys were incredibly appreciative. They worked their butts off because they said that they had a lot of help this year. So, yes. **[00:00] Mayor Jeff Giefer:** So, thank you again to—to uh Greg and— **[00:00] Kristina Handt:** They were lined up by 8:20 down the road. **[00:00] Mayor Jeff Giefer:** Oh, wow. Early. Yeah. **[00:00] Kristina Handt:** And I think Mr. Schaefer was trying to plant the seed there with his the model A pick—Model A pickup, right? What? I forgot what year, Jeff. Okay. Um he brought that there. So like, you know, I could imagine a couple of people bringing their classic cars or whatever and showing off a little bit and and having some fun. So maybe that's something that we can flesh out more in the upcoming year and and make it happen next year. **[00:00] Council Member Greg Anderson:** Mr. Mayor. **[00:00] Mayor Jeff Giefer:** Yes, sir. **[00:00] Council Member Greg Anderson:** I was going to potentially put something on the future agenda perhaps. what um the uh one gentleman who had public comment and talking about that road that maybe we should discuss a little bit. I don't know if that's appropriate. **[00:00] Mayor Jeff Giefer:** Um, but um let's let staff follow up with that. I think I know Kim's takes took some notes and um there's county meetings. It's not—it's been decided and I know I know Brad is um in communication with the county and stuff like that. So— **[00:00] Council Member Greg Anderson:** I fine. **[00:00] Mayor Jeff Giefer:** No, no, it's a—it's a good thought and I'm I'm glad it will eventually come to the council. Okay. And and it was—and thank you Jack [Kramer] for—for sharing that and um that along with other things that are kind of related to all that there are um talks um underway about what to do and so as we know more we'll we'll communicate. **[00:00] Kristina Handt:** All preliminary at this point and there will be a resolution of support that will be required for them to move forward with you know the plan but there's still going to be more neighborhood meetings and so— **[00:00] Council Member Greg Anderson:** Sure, okay thanks. Yes sir, I got a question on the two developments you know do we get an update on the schedule I see that it looks like they're getting busy on is it Elliot's Crossing? **[00:00] Kristina Handt:** Once once the de—excuse me—once the developer agreement is signed, which it was, um typically we don't receive any updates. Um I think the only really involvement from us now is uh Jack assigns street names according to whatever guidelines the county um has and so no they have to get building permits. **[00:00] Council Member Greg Anderson:** Building permits and— **[00:00] Kristina Handt:** But no there are—yeah once the—the final plat was approved—approved the developers agreement approved and signed. They're good to go. So, yeah, the building permits come to Jack and we don't—and grading permits. We'll see that in the report. The building permits issued and go ahead. You had another question. **[00:00] Council Member Greg Anderson:** Does um does Brad then go out once the streets are done and a review and there are inspections, final acceptance? **[00:00] Kristina Handt:** Absolutely. **[00:00] Council Member Greg Anderson:** Okay. All right. It just seems like that Stillwater Oaks is kind of slow to get going. **[00:00] Kristina Handt:** Very—that they had reasons for that. **[00:00] Council Member Greg Anderson:** That—okay. All right. **[00:00] Mayor Jeff Giefer:** The last—My computer froze, so I have to go back to paper here. Community calendar. Uh May 6th through May 31st. Now, who would—who would like to um read that? **[00:00] Council Member Ben Cornett:** I'll take it. **[00:00] Mayor Jeff Giefer:** Wait, you didn't—Hey, I think you need to give these guys a chance because I think you did it not too long ago. Are you guys okay with him doing it? He reads it so well. Okay. Well, go ahead, Ben. **[00:00] Council Member Ben Cornett:** Mahtomedi Public School Board Meeting, Thursday, May 8th and May 22nd. District Education Center, 7 p.m. Stillwater Public School Board Meeting, Thursday, May 8th, Stillwater City Hall, 7 p.m. Washington County Commissioners Meeting, Tuesday, Government Center, 9:00 a.m. Memorial Day, Monday, May 26th. I would like to make a motion to adjourn the meeting. **[00:00] Council Member John Rog:** Second. **[00:00] Mayor Jeff Giefer:** Council member Cornett. **[00:00] Council Member Ben Cornett:** I. **[00:00] Mayor Jeff Giefer:** Council member Rog. **[00:00] Council Member John Rog:** I. **[00:00] Mayor Jeff Giefer:** Council member Cremona. **[00:00] Council Member Lindsay Cremona:** I. **[00:00] Mayor Jeff Giefer:** Council member Anderson. **[00:00] Council Member Greg Anderson:** I. **[00:00] Mayor Jeff Giefer:** Mayor Giefer. I. Adjourned.