>> Mayor Muns: I NOW DECLARE THAT THE PLANO CITY COUNCIL PRELIMINARY OPEN MEETING IS RECONVENED IN OPEN SESSION, THAT ALL COUNCILMEMBERS ARE PRESENT. MARIA TU WILL BE ON ZOOM AND COUNCILMEMBER HOLMER IS JUST AROUND THE CORNER. THE FIRST ITEM ON THE PRELIMINARY AGENDA IS CONSIDERATION IN ACTION RESULTING IN EXECUTIVE SESSION. OUR SECOND ITEM IS DISCUSSION AND DIRECTION OF HOUSING AND URBAN DEVELOPMENT, HOME FUNDS AND CITY-RELATED PROGRAMS, PROCESSES, AND POLICIES. >> MAYOR AND COUNCIL, WE HAVE LORI SWARTZ WITH A VERY BRIEF PRESENTATION AND WE HAVE SPEAKERS IMMEDIATELY AFTER LORI'S PRESENTATION. >> ALL RIGHT. GOOD EVENING, MAYOR, CITY COUNCIL. THANK YOU FOR ALLOWING ME A FEW MINUTES TO PROVIDE A LITTLE BIT OF INFORMATION BEFORE YOU GET INTO YOUR DISCUSSION THIS EVENING. I WANTED JUST TO GIVE A BRIEF HISTORY OF THE FUNDING THAT WE HAVE RECEIVED FROM THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, ALSO REFERRED TO AS HUD. THE CITY HAS RECEIVED CBDG FUNDS SINCE 1986. THIS RIGHT HERE WOULD BE THE NUMBER, THE AMOUNT OF FUNDS THAT WE HAVE RECEIVED WITHOUT ANY ADMINISTRATION DOLLARS, SO IT'S A HUGE IMPACT TO THE COMMUNITY IN THE LAST 15 YEARS OF OVER $18 MILLION. CITY ALSO RECEIVED HOME FUNDS SINCE 2004. IN THE LAST 15 YEARS THIS HAS BEEN OVER $5 MLION INTO OUR COMMUNITY. AND JUST FOR CLARIFICATION PURPOSES, WE HAVE NEVER HAD A REQUIREMENT TO RETURN ANY FEDERAL FUNDING TO HUD FROM PROGRAMS THAT ARE ADMINISTERED TO THE CITY, SO ALL OF THE FUNDING THAT WE HAVE RECEIVED HAS ACTUALLY GONE OUT INTO THE COMMUNITY OR BEEN FOCUSED ON THE ADMINISTRATION OF THOSE PROGRAMS. SO ANOTHER QUESTION THAT HAS COME UP RECENTLY IS ABOUT THE STAFFING SUPPORT FOR OUR FEDERAL PROGRAMS. SO FOR THE LAST 15 YEARS, THERE HAVE BEEN SIX POSITIONS THAT ARE DIRECTLY SUPPORTING OUR FEDERAL HOUSING PROGRAMS THAT ARE PAID THROUGH GRANT FUNDS. THESE ARE A REHABILITATION PROGRAM WHERE WE'RE LOOKING AT HOUSING AND COMMUNITY SERVICES COORDINATORS. THERE'S TWO OF THOSE. THESE ARE THE PEOPLE THAT TAKE IN THE APPLICATIONS AND ALSO HELP PEOPLE WORK THROUGH THAT PROCESS. THEN WE HAVE TWO HOUSING REHABILITATION PROJECT COORDINATORS. THOSE ARE THE PEOPLE THAT WORK WITH THE CONTRACTORS AND REALLY SERVE AS KIND OF PROJECT MANAGERS FOR THOSE CONSTRCTION PROJECTS AND SO THOSE HAVE BEEN CONSISTENT FOR THE LAST 15 YEARS. THERE IS ALSO A HOUSING AND COMMUNITY SERVICES COORDINATOR, PRIMARILY THE PEOPLE OVERSEEING THE FIRST-TIME HOME BUYER PROGRAM AND ALSO WORKING WITH THE CHOTOS AND OTHER HOUSING DEVELOPERS THAT HAVE RECEIVED HOME FUNDS. THE OTHER POSITION IS OUR COMMUNITY SERVICES GRANTS ADMINISTRATOR. THIS IS REALLY THE SOLE PERSON THAT DOES THE REPORTING RESPONSIBILITIES TO THE FEDERAL GOVERNMENT. SO THEY'RE THE ONES THAT ENSURE THAT THE FUNDING IS BEING USED ACCURATELY, REPORTING IN THE FEDERAL SYSTEM. SO THAT IS A POSITIONHATAS BEEN NECESSARY. SINCE THAT TIME, WE HAVE ADDED ONE POSITION IN 2020/2021, WHICH IS SPECIFIC TO HOMELESS SERVICES. AND SO THIS IS THE HOUSING AND COMMUNITY SERVICES COORDINATOR. THIS CAME ABOUT A COUPLE OF YEARS AGO WHEN WE WERE HAVING INCREASED CONCERN FROM THE CITY COUNCIL LEVEL THAT WE NEEDED TO BE ABLE TO PROVIDE ADDITIONAL HOMELESS OUTREACH. AND SO THAT POSITION WAS ADDED (LAPSE IN AUDIO) THOSE LAST SERVED AS OUR CHOUTEAUS OVER THE SPAN OF OUR PROGRAMS. ONE OF THE THINGS THAT JUST HAS BEEN NOTED, OUR. THERE'S BEEN ALMOST 70 -- OVER 7700 INDIVIDUALS AND AND THAT'S WITH OUR NONPROFIT PARTNERS. OUR FIRST-TIME HOME BUYER ASSISTANCE HAS BEEN 143 PEOPLE. WE ALSO HAVE HOME BUYERS EDUCATED OVER 2300 THAT HAVE BEEN RECEIVED. SO WHAT I WOULD LIKE TO SHARE IS THAT, YOU KNOW, THIS HAS BEEN A TREMENDOUS IMPACT TO THE COMMUNITY. WE HAVE, YOU KNOW, THIS GOAL OF BEING ABLE TO PRESERVE OUR HOUSING AND NEIGHBORHOODS HERE THAT IS IN ALIGNMENT WITH OUR COMPRENSIVE PL. I JUST WANT TO SHOW YOU AN IMPACT VIDEO THAT IS A VERY SHORT ONE, I PROMISE. JUST TELLING YOU A LITTLE ABOUT WHAT'S HAPPENED. (VIDEO PLAYING) IT PROVIDED STABILITY. BEFORE WE WERE CONSTANTLY MOVING FROM PLACE TO PLACE. IN 2017, THE HOME OF MS. PEREZ HAD A DANGEROUS ELECTRICAL SYSTEM AND THE CINDER BLOCK FOUNDATION WAS SINKING TO THE GROUND. THE HOUSE ONLY HAD TWO ROOMS. THE KIDS ARE HAVING TO SLEEP IN THE CLOSET. >> I WAS GIVEN OPTIONS AND MY KIDS AND I WERE SO EXCITED TO MAKE CHOICES ABOUT OUR HOME AND GAVE MY CHILDREN STABILITY. >> ANOTHER GRANT RECIPIENT WROTE US. I USED TO BE SO WORRIED THAT THE ORIGINAL HOME WAS GOING TO FALL DOWN. >> IN 2018, HIS HOME WAS IN ONE OF THE OLDEST NEIGHBORHOODS IN PLANO, NEARLY UNINHABITABLE WITH SEVERE PLUMBING AND ELECTRICAL ISSUES. >> MY NEW HOME HAS ME STILL EXCITED AFTER THREE YEARS. I CAN'T BELIEVE IT ACTUALLY HAPPENED. >> PRESERVING THESE NEIGHBORHOODS GIVES RESIDENTS THE OPPORTUNITY TO REMAIN IN THE ONLY HOME OR NEIGHBORHOOD THEY'VE EVER KNOWN. >> I PROMISED IT WAS SHORT. I KNOW THAT YOU WERE DISCUSSING TONIGHT WHETHER OR NOT TO CONTINUE RECEIVING ANY OF OUR FEDERAL HOUSING FUNDS. SO ONE THING I DID WANT TO JUST GIVE YOU JUST AS A QUICK OVERVIEW, SOME OF OUR BENEFITS AS A PARTICIPATING JURISDICTION OR ENTITLEMENT COMMUNITY. WE DO RECEIVE ANNUAL ALLOCATIONS EARMARKED FOR PLANO RESIDENTS. WE HAVE BEEN GIVEN ACCESS TO SPECIALIZED FEDERAL RECOVERY FUNDING OVER THE LAST 15 YEARS. WE HAD THE CDBG-R, WHICH WAS AFTER THE RECESSION, PLUS A LOT OF RECOVERY MONIES DIRECTLY FOCUSED ON THE CITY OF PLANO. WE PARTICIPATED IN OTHER PROGRAMS THROUGH A LARGER STATE PROCESS. BUT THESE ARE THE ONES THAT WERE SPECIFICALLY DIRECTED TO THE CITY OF PLANO. AND THEN WITHOUT THE HUD PARTNERSHIPS, PLANO ORGANIZATIONS WOULD HAVE TO COMPETE WITH OTHER NONPROFITS FOR STATE FEDERAL FUNDS ALLOCATION. SO IT TAKES IT OUT OF SORT OF THE CITY BEING ABLE TO ENSURE THAT WE ARE GIVING IT TO PLANO ORGANIZATIONS AND PUTS IT INTO A COMPETITIVE STATEWIDE PROCESS. AND THEN JUST WANTED TO GIVE YOU A LITTLE BIT OF DETAIL ABOUT SOME COMMUNITY FEEDBACK AND ROUND TLES THAT WERE GOING ON RIGHT NOW. ONE OF THE THINGS I WANTED TO SHARE IS THAT WE DID HAVE SOME FEEDBACK FROM RESIDENTS A NUMBER OF YEARS AGO, AND I WANT TO APOLOGIZE, IT'S NOT HOME PROGRAM. IT'S CDBG. JUST TO ALLOW FUNDS FOR RENTAL PROPERTIES, SPECIFIC TO ONE TO FOUR UNITS. THEN ONE OF THE OTHER THINGS I WANTED TO SHARE, AND I KNOW A LOT OF COUNCIL KNOWS ALREADY THAT WE'RE IN THE PROCESS OF DOING THESE ROUND TABLES. AS PART OF OUR STRATEGIC PLAN THAT WE COMPLETED IN SEPTEMBER OF LAST YEAR, ONE OF THE THINGS WE REALLY WANTED TO DO WAS GET OUT AND LISTEN TO THE COMMUNITY. ONE OF THE THINGS THAT WE HAVE STARTED IS, YOU KNOW, WE HAVE HAD A TOUGH THREE YEARS GETTING THROUGH COVID. A LOT OF OUR RESIDENTS HAVE REALLY STRUGGLED. WE'VE HAD A LOT OF RECOVERY PROGRAMS BUT, YOU KNOW, WE'RE NOW AT THE END OF THOSE AND NOW WHAT? AND SO WHAT WE'RE TRYING TO DO RIGHT NOW IS TO REALLY LISTEN TO OUR NONPROFIT PARTNERS, TO OUR HOMELESS SERVICES PROVIDERS, OUR REALTORS. WE MET WITH THEM THIS MORNING. WE'RE HAVING INCREDIBLE FEEDBACK. AND WE HAVE BEEN VERY GRATEFUL TO HAVE THE PARTICIPATION. I AM LOOKING FORWARD TO SHARING THEIR RECOMMENTIONS AND SUGGESTIONS TO COUNCIL ONCE WE'VE COMPLETED THIS PROCESS. BUT IT HAS BEEN INCREDIBLE, AND WE HAVE HEARD A LOT, AND WE HAVE A LOT OF RECOMMENDATIONS THAT WE WANT TO SERIOUSLY CONSIDER. BUT I WANTED YOU TO KNOW THAT THAT IS SOMETHING WE HAD PLANNED AND ARE EXECUTING, AND WE ARE GRATEFUL FOR THE PARTICIPATION AND WHAT WE'RE HEARING. LASTLY, WE'RE ALSO MEETING WITH OUR NONPROFIT PARTNERS. WE'RE TRYING TO LISTEN TO WHAT THEIR NEEDS ARE AND TRY TO MAKE ADJUSTMENTS AS NECESSARY. BUT JUST OVERALL, THAT IS JUST A VERY QUICK SYNOPSIS. I'M AVAILABLE FOR ANY QUESTIONS YOU MIGHT HAVE AS YOU GO THROUGH YOUR DISCUSSION THIS EVENING AND BE HERE AT THE DAIS >> Mayor Muns: THANK YOU, LORI. I'M GOING TO HAVE THE TWO SPEAKERS FOR THIS PARTICULAR ITEM SPEAK FIRST AND I'LL HAND IT OVER TO COUNCILMAN GRADY. >> THE FIRST SPEAKER IS DOUG NICHOLS, AND HE WILL BE FOLLOWED BY KATHY WARD. >> GOOD, THREE MINUTES. MAYOR, COUNCILPERSONS, MY NAME IS DOUG NICHOLS. I'M HERE TO SUGGEST WE HAVE A TURNED THE CITY OF PLANO CRISIS REGARDING PERSONS EXPERIENCING HOMELESSNESS AND FOOD INSECURITY INTO A DISASTER. I'VE BEEN IN PLANO FOR FOUR DECADES. BESIDES MY HOMESTEAD, I HAVE FAMILY HOME RENTAL PROPERTIES, SINGLE-HOME FAMILY RENTAL PROPERTIES AT AFFORDABLE HOUSING PRICES AT OR BELOW 67% OF MARKET RATE, JUST TO MAKE SURE THAT FOLKS COMING OUT OF HOMELESSNESS HAVE A HOME. I'M EXECUTIVE DIRECTOR OF BAD START FOUNDED IN 1995, THREE DECADES AGO. MOST OF THE FOLKS WE PROVIDE TO AT NO COST ARE COMING OUT OF SOME KIND OF HOMELESSNESS. LAST YEAR WE DELIVERED 1800 BEDS AND $1.2 MILLION WORTH OF FURNITURE AT NO COST TO THESE INDIVIDUALS. 20% OF THAT WAS IN PLANO. SO YOU DO THE MATH ON HOW MANY BEDS PEOPLE WERE SLEEPING ON THE FLOOR HERE IN PLANO. ADDITIONALLY, OVER SEVEN YEARS AGO, I'VE STARTED TO LEAD A GROUP CALLED PEOPLE WHO LOVE PEOPLE, A STREET OUTREACH MINISTRY BUILDING RELATIONSHIPS WITH THOSE UNSHELTERED AND FOOD INSECURE. WE DELIVERED OR WE PROVIDED AND SHARED 600 MEALS IN A YEAR. AND MOST RECENTLY, WE PROVIDED THE HOT BREAKFAST FOR ALL OF THE PLANO AND OVERNIGHT WARMING STATION RESIDENTS. DURING THESE DECADES, I'VE WITNESSED SUBSTANTIAL GROWTH FOCUSED ON HIGH-END HOUSING, IGNORING THE CRIES OF THE CITIZENS SINKING INTO POVERTY. I'VE SEEN CITY SERVICES FOCUSED ON HOUSEHOLDS WITH MEANS, ESPECIALLY DURING THE PANDEMIC, WHEN EVEN RESTROOMS AND FOOD AVAILABILITY WERE OFF LIMITS TO THE UNSHELTERED AND THE PEDESTRIANS. YOU HAD TO HAVE A CARD TO GO TO MANY. MORE RECENTLY I'VE WITNESSED A HUGE GROWTH IN THE ATTENTION OF THE CITY OF PLANO TO RESOURCES ALLOCATED TO THOSE EXPERIENCING HOMELESS, YET, THE CRISIS IS ESCALATING INTO A DISASTER. DEATH INCLUDED. PEOPLE FREEZING BEHIND CONVENIENCE STORES, DAY LABORERS IN THE LAWN CARE BUSINESS DYING OF EXHAUSTION IN BETWEEN HIGH-END HOMES, DEATH DURING THE PANDEMIC ALONG THE DART RAIL STATION. BY THE WAY, NONE OF THESE GET PUBLICIZED AT ALL. BUT EVERYBODY KNOWS ABOUT THEM ON THE STREETS. AND MORE RECENTLY, MY FRIEND CALLIE, WHO DIED OF A STRANGULATION IN THE MIDDLE OF THE NIGHT SLEEPING ON THE STREETS HERE IN PLANO. MY SUGGESTION IS TO AVOID A HOMELESSNESS DISASTER BY REDUCING THE STAFFING THAT ADDRESS POVERTY HOMELESSNESS AND FOOD INSECURITY AND ENGAGE LOCAL NONPROFITS AND OTHER TAX-EXEMPT ENTITIES TO FULFILL THEIR MISSION AND PURPOSE THAT ALLOWS THEM NONPROFIT STATUS. WE ALL NEED TO STAY IN OUR LANE DOING WHAT WE ARE CALLED TO DO. >> Mayor Muns: THANK YOU. >> HI, THANK Y'ALL SO MUCH, MR. MAYOR AND CITY COUNCILMEN. MY NAME IS KATHY WARD, I'VE LIVED IN PLANO SINCE 1991. I'M HERE -- I HAD SENT OUT TO A NUMBER OF YOU ANDOT RESPONSES BACK AS WELL FROM Y'ALL AS WELL AS STAFF ABOUT NEIGHBORHOOD SERVICES. IT HAS COME TO MY ATTENTION THAT WE HAVE 61 EMPLOYEES IN NEIGHBORHOD SERVICES. I THINK THAT'S APPROXIMATELY CORRECT. IS THERE A FORMAT WHERE WE CAN LOOK AT -- ESPECIALLY AS WE DISCUSS ALL THESE HUGELY IMPORTANT TOPICS LIKE WHAT THE GENTLEMAN JUST BROUGHT UP ABOUT HOMELESSNESS AND THE DEATHS IN THE CITY, WHAT THE JOB DESCRIPTIONS, THE JOB TITLES AND DESCRIPTIONS ARE FOR ALL 61 OF THOSE EMPLOYS? THAT'S A QUEION THAT'S -- AND IF THAT DOESN'T EXIST, CAN WE HAVE THAT? IS THAT A RECOMMENDATION I CAN MAKE MOVING FORWARD? >> MS. WARD, I BELIEVE OUR HR DEPARTMENT REACHED BACK OUT WITH THOSE JOB DESCRIPTIONS. >> IT WAS FOR ABOUT 11 POSITIONS UNLESS I MISUNDERSTOOD WHAT I WAS SENT. I'M TRYING TO FIND OUT LIKE FROM A TO Z. >> SURE. >> NOT WHO THE EMPLOYEE IS. >> OF COURSE, NO, ABSOLUTELY. WE'RE HAPPY TO SHARE THAT INFORMATION. IF ALL 61 ARE INCLUDED WITHIN THAT 11 OR IF THERE'S ADDITIONAL TO THAT WE'LL MAKE SE TO FOLLOW UP. >> THANK Y'ALL SO MUCH. AND I APPRECIATE Y'ALL'S SERVICE. THANK Y'ALL. >> SURE. >> Mayor Muns: COUNCILMAN GRADY? >>. >> Grady: THANK YOU. COUNCILMEN, I WANTED TO TALK OPENLY ABOUT THIS ISSUE BECAUSE OBVIOUSLY SOME REGULATIONS CALLED OPEN MEETINGS ACT REALLY REQUIRED ME TO DISCUSS THIS IN AN OPEN SESSION AND NOT INDIVIDUALLY ONE ON ONE, WHICH WOULD BREAK THAT RULE. THERE ARE LOTS OF POINTS THAT I WOULD LIKE TO MAKE, AND I'LL MAKE THEM AS RAPIDLY AS POSSIBLE. ALL OF YOU RECEIVED AN E-MAIL, I THINK, SHORTLY, WHICH SHOWED FOUR COLUMNS OF FUNDING. IT WAS LABELED 2022 CRC NONPROFIT AND HOUSING RESOURCES, AND IT WAS A VERY GOOD BREAKDOWN OF HOW THE FUNDS ARE BEING USED. BUT IT ALSO IS A -- IT ALSO POINTS OUT HOW THE FUNDS MAY NOT BE USED, AND THAT'S THE CONCERN THAT I HAVE THAT I WANTED TO TALK WITH YOU ABOUT TONIGHT. AS WE CAN SEE ON THAT DOCUMENT, UNDER CDBG FUNDING OR UNDER HOME FUNDING, AND I WANTED TO REALLY KIND OF LOOK AT HOME FUNDING THIS EVENING SO THAT WE CAN ISOLATE SOME OF THESE DISCUSSIONS. WHAT I -- WHAT I'M REALLY SEEING ON HERE IS THAT THE FUNDING, AS IT'S BEING USED, IS BEING USED INTERNALLY AND NOT EXTERNALLY. THAT'S MY CONCERN. MY CONCERN IS GETTING -- AS MR. NICHOLS INDICATED, GETTING THE FUNDING OUT INTO THE COMMUNITY SO THAT THE FUNDING CAN BE USED BY THE COMMUNITY FOR THE PEOPLE THAT IT ISNTENDED TO BE USED FOR AND NOT BEING USED ADMINISTRATIVELY. WHEN I START LOOKING AT HOME FUNDS USED FOR REHAB AND CDBG FUNDS USED FOR REHAB, AND I SEE POSITIONS THAT ARE NOW BETWEEN 6 AND 8 IN AN ORGANIZATION FOR THE REHABS THAT ARE BEING DONE, I HAVE A CONCERN THAT WE'RE BUILDING A DEPARTMENT OF GENERAL CONTRACTORS AND WE'RE NOT REALLY GETTING THAT MONEY OUT INTO THE COMMUNITY. SO MY ASK IN MY DISCUSSION IS REALLY, WE NEED TO, A, TAKE A LOOK AT OUR DEPARTMENTS AND FIGE OUT, DO WE REALLY NEED ALL OF THESE PEOPLE IN THE DEPARTMENT DOING THESE TYPES OF JOBS? OR ARE THERE OTHER PEOPLE THAT ARE IN THE COMMUNITY THAT CAN DO THESE JOBS AND WE CAN GET THE MONEY OUT TO THEM INSTEAD? THAT'S ONE POINT. ANOTHER POINT IS THAT WHEN WE DO MANY OF THE DISTRIBUTIONS OF FUNDS THROUGH A GRANT PROCESS, I'M GOING TO ASK THAT STAFF FURNISH TO YOU THE RUBRIC THAT IS USED BY THE COMMUNITY RELATIONS COMMISSION IN ANALYZING THE PRESENTATIONS OF THE GROUPS THAT COME IN. AND HERE IS THE REASON WHY: SOME OF THE QUESTIONS ON THERE, I DON'T REALLY THINK GET TO THE ROOT OF THE ISSUE AND THE PROBLEM. I THINK THE ROOT AND THE ISSUE OF THE PROBLEM IS WHAT DO WE HAVE IN THE COMMUNITY THAT'S GOING WRONG? WHAT DO WE NEED TO DO? IS IT A HOUSING ISSUE? IS IT A HOMELESS ISSUE? IS IT A HEALTHCARE ISSUE? WHAT ARE THE ISSUES THAT WE'RE TRYING TO STRIVE TO FIX WITH THESE DOLLARS WHEN THEY GO INTO THE COMMUNITY? AND DON'TEALL SEE THAT BEING THE FOCUS. WHEN I LOOK AT SOME OF THE QUESTIONS THAT ARE IN THE RUBRIC, WHICH BASICALLY STATE IN GENERAL HOW WELL DID THE PRESENTER ANSWER YOUR QUESTIONS? HOW WELL DID THE PRESENTER GIVE YOU A DEMONSTRATION OF WHAT THEY DO? I DON'T THINK THAT REALLY IS ADDRESSING WHAT WE NEED. SO I THINK WE NEED TO TAKE A DEEPER LOOK AT HOW THAT PROCESS WORKS AND HOW THE FUNDS ARE DISTRIBUTED. SO FOR EXAMPLE, IF I OW THA AS COUNCIL, AND FUNDS, SEVERAL COUNCIL MEETINGS AGO, I ASKED THE QUESTION, HOW MUCH DID THE COUNCIL RECOMMEND BEING USED ON ANY PROJECT? AND THE ANSWER WAS 55,000. I THEN ASKED, ARE THERE ANY OTHER TIMES THAT YOU WOULD USE MORE THAN 55,000? I THINK WE HEARD A LITTLE BIT ABOUT IT AGAIN THIS EVENING, BUT SOMETIMES, AGAIN, WHEN YOU OPEN UP A WALL, YOU MIGHT FIND THAT YOU HAVE PLUMBING ISSUES AND THE PLUMBING HAS DAMAGED A BASE BOARD OR SOMETHING OF THAT NATURE. BUT I THINK IF IT'S BIG O THE COUNCIL FOR DISCUSSION BECAUSE THERE ARE THREE HOMES IN 2020 THAT $120,000 WAS SPENT ON A HOME. $110,000 WAS SPENT ON A HOME. AND I'M GOING TO LOOK AT MY NOTES. I THINK IT WAS 101,000. YES, 106,000 THAT WAS SPENT ON A THIRD HOME TO REHAB IT. NOW, IF I WAS TO TAKE A LOOK AT IT, I WOULD SAY, WAS THIS A PLUMBING ISSUE? OR WAS THIS ANOTHER ISSUE? I ENED UP A WALL AND FOUND SOMETHING. WHEN I SEE ROOFING, FOUNDATION SIDING WINDOWS DOORS, HVAC SYSTEMS, PLUMBING, ELECTRICAL, AND IT RUNS THROUGH THE ENTIRE LIST, THE ONLY THING MISSING IN ONE HOME IS THEY DIDN'T REPLACE THE WATER HEATER. I BEGIN TO WONDER IF THAT WAS REALLY NECESSARY OR NOT. THAT WAS A GREAT WIN FOR SOMEONE. 122,000 SPENT ON A HOME THAT PROBABLY APPRAISED FOR 169 AT THE TIME. SO I HAVE A CONCERN AS TO WHEN WE SAY WHAT IS NEEDED. IF THE HOME IS ONE OF THEOMES THAT WAS ON THE VIDEO TONIGHT AND REALLY IN BAD CONDITION, THEN BRING IT BACK TO US AND LET US MAKE A DETERMINATION. BUT WHEN WE SAY 55,000, I THINK THAT THAT'S KIND OF THE STANDARD BECAUSE WE'RE TRYING TO SPREAD IT AS FAR AND AS WIDE AS WE POSSIBLY CAN. AND THERE NEEDS TO BE SOME ONUS BY HOMEOWNERS OF OWNING THEIR OWN HOME AND BEING ABLE TO AFFORD NOT ONLY REPAIRING IT, BUT BEING ABLE TO AFFORD HAVING THE HOME. AND I DON'T THINK IT SHOULD BE ALL BORNE UPON US FOR HOMEOWNERSHIP. HOMEOWNERSHIP IS EXPENSIVE, AND WE ALL KNOW IT'S EXPE EXPENSIVE. SO THAT IS ANOTHER THING. SO WHEN I BOIL ALL THIS DOWN TO ONE FINITE THING, I THINK OUR PROCESS INTERNALLY NEEDS TO BE RE-EXAMINED AS TO HOW WE'RE USING THE MONEY. I DON'T MIND USING THE MONEY. I'D LOVE GOING OUT IN THE COMMUNITY AND GETTING THINGS FIXED, BUT IT'S THE WAY THE MONEY IS BEING HANDLED INTERNALLY. WE CAN SEE THAT IN THE SECOND SHEET THAT THE CITY MANAGER SENT US, WHICH WAS A SPREADSHEET, BECAUSE ASE LOO AT THE INDIVIDUAL ORGANIZATIONS THAT RECEIVE DOLLARS, WE ONLY SEE IN THE HOME FUNDS REALLY TWO ORGANIZATIONS THAT ARE NOT LABELED CITY OF PLANO. WE ONLY SEE FOUR ORGANIZATIONS IN CDBG FUNDS THAT ARE NOT LABELED THE CITY OF PLANO. SO IT'S SMALLER AND SMALLER GROUPINGS OF ORGANIZATIONS THAT ARE ACTUALLY GETTING THE FUNDS, AND WE END UP DOING IT. AND WE CAN SEE IT EVEN ON THE BOTTOM LINE WHERE WE TAKE A LOOK AT GRANT ADMINISTRATION UNDER CDBG THE SPREADSHEET THAT U HAVE. WHEN YOU ALSO TAKE A LOOK AT THE SPREADSHEET UNDER HOME FUNDS, THE MAJORITY OF THE FUNDING IS FALLING UNDER THE CITY OF PLANO. AND SO THAT'S WHEN I BEGIN TO QUESTION HOW ARE THE FUNDS REALLY GETTING OUT INTO THE COMMUNITY? AND THAT'S THE PUSH THAT I HAVE BEEN ASKING FOR OVER AND OVER AS TO GETTING THE FUNDS OUT INTO THE COMMUNITY AND DOING THE WORK THAT THOSE FUNDS WERE INTENDED FOR AND NOT REALLY HAVING IT DONE INTERNALLY OR BY CITY STAFF. IT NEEDS TO BE DONEY THOSE THAT CAN DO IT WELL OUT IN THE STREETS. I THINK THAT WE HAVE A PROCESS THAT'S COMING UP VERY, VERY SHORTLY, THE GRANT PROCESS. AND THERE'S A TIMELINE THAT'S ON THE WEBSITE SAYING IN APRIL WE'RE GOING TO BE DISCUSSING GRANTS AND WE'RE GOING TO BE GIVING OUT GRANTS. SO WE NEED TO TAKE A LOOK AT THIS PRETTY QUICK BECAUSE THESE DOLLARS MAY START GOING OUT IN THE COMMUNITY WITH THE SAME THINGS THAT WE'VE DONE IN THE PAST, AND THE THINGS THAT WE'VE DONE IN THE PAST, TO ME, DON'T SEEM TO BE WORKING. AND SO I AM ASKING US TO TAKE A LOOK AND MAKE A DECISION TO TAKE A LOOK AT THE PROCESS WE'RE DOING. AND IF WE CAN'T FIX IT, THEN STOP DOING IT. >> AND COUNCIL, I'VE HAD A NUMBER OF CONVERSATIONS WITH COUNCILMAN GRADY, AND I WILL COMMIT TO YOU THAT OF COURSE THE RUBRIC IS HAPPY TO SHARE THAT WITH COUNCIL. THERE IS NEVER A COUNCIL WITH SHARING THE RUBRIC WITH THEM. I WANT TO MAKE SURE TWO THINGS REAL QUICK, AND I KNOW THAT WE'RE KIND OF RUNNING UP AGAINST 00, SO WHETHER WE NEED TO GO AHEAD AND GAVEL OUT AND RESTART THIS AND START THAT IN A SECOND. BUT I ALSO WANTED TO ASK LORI ON THE 55,000 AND THE BRINGING UP TO CODE ISSUE. >> Mayor Muns: I'LL LET YOU ANSWER THAT IN A MINUTE, LORI. LET ME GO AHEAD AND GAVEL IN THE REGULAR MEETING. I NOW DECLARE THE PLANO CITY COUNCIL IS RECONVENED IN OPEN SESSION, THAT ALL MEMBERS ARE PRESENT. WE'LL BEGIN TONIGHT'S REGULAR MEETING WITH THE INVOCATION LED BY IMAM AZHAR SUBEDAR OF THE ISLAMIC ASSOCIATION OF COLLIN COUNTY AND THE PLEDGE OF ALLEGIANCE AND TEXAS PLEDGE LED BY THE DAISY AND BROWNIE TROOP 6584 WITH THE ST. MARK THE EVANGELIST CATHOLIC CHURCH. >> LET'S PRAY. DEAR LORD OF THE UNIVERSE, WE COME TOGETHER TODAY TO THANK YOU FOR THE OPPORTUNITY AND ABILITY TIME, HEALTH, AND PROSPERITY TO PURSUE A WORLD OF STABILITY AND HARMONY. THE MERE FACT THAT WE AWOKE THIS MORNING, WE ARE GRATEFUL. THE ABILITY TO BREATHE, MOVE, AND COMMUNICATE, WE ARE THANKFUL. THE OPPORTUNITY TO MAKE A CHANGE FOR THE BETTER, WE ARE HOPEFUL. A ACKNOWLEDGE OF THESE ALL BLESSINGS AND MORE, WE PRAY IN YOUR NAME, OH, ALMIGHTY ONE, AS THE FLAMES AND TYRANNY ENGULF OUR WORLD, ALLOW US TO RESTORE CIVILITY AND PEACE. ALLOW US TO DEMONSTRATE THE POWER TO PRESERVE LIFE AND REFUGE HUMANITY. AS OUR ELECTED OFFICIALS DELIBERATE THE CITY'S POLICIES AND DISCUSS THE NEEDS OF ITS BEAUTIFUL PEOPLE, ALLOW THEM TO DO SO WITHOUT DIVISIVENESS AND DISCORD. EMPOWER THEM TO PURSUE GOODNESS IN ALL THINGS FOR ALL PEOPLE AT ALL TIMES IN A SELF-LESS MANNER. BLESS THEM WITH YOUR GIFT OF UNDERSTANDING AND WISDOM, OH, LORD, TO ANSWER THE CALL OF THE MOMENT. ENABLE THEM TO BRIDGE DIVIDES WITH YOUR GRACE AND SERVE YOUR CREATION WITH COMPLETE COMMITMENT. AMEN. >> Mayor Muns: THERE YOU GO. Y'ALL COME DOWN. COME DOWN. (LAUGHTER) THERE YOU GO. >> PLEASE JOIN US IN SAYING THE PLEDGE OF ALLEGIANCE AND THE TEXAS PLGE. (PLEDGE OF ALLEGIANCE) (TEXAS PLEDGE) >> Mayor Muns: THANK YOU. YOU CAN BE SEATED. >> Mayor Muns: DID YOU WANT PURPLE? OKAY. YOU GOOD? COME HERE. LET'S TAKE A PICTURE. RIGHT HERE. Y'ALL STAND RIGHT HERE. PERFECT. UH-OH, DON'T DROP YOUR PURPLE PENCIL. (LAUGHTER) HERE WE GO. TURN AROUND. THERE YOU GO. WE'RE ALL SET NOW. GOOD JOB. THANK YOU GUYS SO MUCH. ALL RIGHT. LET'S DO COMMENTS OF PUBLIC INTEREST. I THINK WE HAVE TWO SPEAKERS. >> WE DO. THE FIRST SPEAKER THIS EVENING IS SHARON OVERALL. >> THIRD-HAND SMOKE IS THE NICOTINE AND OTHER CHEMICALS FROM CIGARETTES THAT REMAIN ON SURFACES WELL AFTER SOMEONE SMOKED. THIS IS WHAT YOU SMELL LO HOURS AFTER SOMEONE HAS LL EVEN SMOKED THERE. THESE RESIDUES CAN BE INGESTED, INHALED, OR ABSORBED THROUGH THE SKIN, POTENTIALLY INCREASING THE RISK OF CERTAIN CANCERS AND OTHER SERIOUS DISEASES THAT GET INTO VENTILATION SYSTEMS, CURTAINS, AND CARPETS. THESE POLLUTANTS ARE NOT EASY TO REMOVE. COMMON CLEANERS DO NOT REMOVE THEM. YOU HAVE TO REPLACE THE CARPET, CURTAINS, PAINT THE WALLS. CHEMICALS ENTER THE BODY IN THREE WAYS, INGESTION, YOU TOUCH THE SURFACE AND THEN TOUCH YOUR MOUTH. INHALATION, OFF-GASSING IS A TERM USED TO DESCRIBE THE RELEASE OF THE RESIDUAL CONTAMINANTS BACK IN THE AIR WHILE DUSTING, SWEEPING, TURNING ON A FAN OR AIR CONDITIONER. ABSORPTION IN THE SAME WAY THAT NICOTINE PATCHES DELIVER NICOTINE THROUGH THE SKIN, NICOTINE AND OTHER CHEMICALS LEFT BEHIND AFTER SMOKING CAN BE ABSORBED THROUGH THE SKIN. HERE'S AN EXAMPLE OF EXPOSURE TO THIRDHAND SMOKE. I WAS STAYING IN A HOTEL IN ARKANSAS. I SMELLED A SLIGHT MUSTYIGARETTE SMELL IN THE ROOM. BUT IT WAS SMOKE FREE FOR THREE OR FOUR YEARS AND THE ROOMS WERE REMODELED. THEY HAD TAKEN ALL THE CARPET AND DRAPES OUT. I FIGURED IT WAS JUST MUSTY. BY THE MORNING I HAD A SORE THROAT. I ASKED ABOUT CHANGING ROOMS. I TOLD THEM THERE WAS AN ODOR OF CIGARETTES. THE LADY AT THE FRONT SAID THAT THE WING OF THE BUILDING I WAS IN HAD BEEN THE SMOKING WING BUT NOT THE OTHER WING. SHE MED US AND I NEVER SMELLED IT AGAIN. THIS WAS THREE OR FOUR YEARS AFTER CIGARETTE SMOKING THIS STOPPED. I REMEMBER WATCHING AN EPISODE OF "PROPERTY BROTHERS," THEY REMOVED PICTURES ON THE WALL AND YOU SAW WHITE BEHIND THE PICTURES. THE RESIDUE WAS VERY OBVIOUS. ONE STUDY FROM THE CLEVELAND CLINIC DISCOVERED IT MAY CAUSE DAMAGE AND BREAKS IN THEUMAN DNA. SAYING THAT IT IS OUTSIDE AND DISSIPATES IS NOT ENOUGH. I HAVE THE RIGHT TO NOT HAVE THESE CHEMICALS IN MY YARD OR ON MY OUTDOOR FURNITURE. >> 20 SECONDS. >> I WANT TO KNOW THAT THE BENCH IN MY FRONT YARD IS NOT COVERED WITH THIRDHAND SMOKE RESIDUE. I WANT TO KNOW THAT TOYS LEFT IN MY YARD ARE NOT COVERED IN RESIDUE AND ARE SAFE FOR CHILDREN TO PLAY WITH. SMOKE DOESN'T STOP AT THE PROPERTY LINE. THANK YOU. >> THE NEXT SPEAKERS GREG PATILLO. >> GOOD EVENING, MAYOR AND COUNCIL. I KNOW YOU WERE EXPECTING A REPRIEVE TONIGHT, AND I APOLOGIZE FOR THAT, BUT I WANTED TO COMMEND YOU ALL FOR WHAT I THOUGHT WAS A VERY THOUGHTFUL AND PRODUCTIVE DISCUSSION IN THE MARCH 13th MEETING. I'M HERE TONIGHT TO ACTUALLY TALK MORE ABOUT MOVING FORWARD AND THE ORDINANCES THAT WE'RE LOOKING AT IN MOVING FORWARD. SO THERE CONTINUES TO BE A THIRST FOR DATA, SO WOU LIKE TORESE SOME DATA TONIGHT. THIS IS THE REALITY FOR PLANO. THIS IS PLANO'S MARKET DATA. THIS IS YOUR DATA. THIS IS THE REALITY OF COMPLIANCE. SO IF YOU LOOK AT WHAT WE'RE SEEING HERE, I'VE ACTUALLY GONE THROUGH EACH MONTH. I'VE TAKEN THE TOTAL MARKET REVENUE, WHICH IS FROM AIR DNA FOR AIRBNB AND AIR VRBO. I'VE ADJUSTED THAT BECAUSE WE KNOW NOT ALL THE PROPERTIES ARE ACTUALLY IN PLANO. SO I'VE DEDUCTED ABOUT 10% OF THAT, REMOVING ABOUT 65 TO 70 PROPERTIES OUT OF THE DATA. SO THAT GIVES YOU THE TOTAL REVENUE OR ADJUSTED TOTAL MARKET REVENUE. THEN YOU APPLY THE OCCUPANCY RATE TO THE ADJUSTED TMR. THAT GIVES YOU THAT FIGURE IN THE FOURTH COLUMN. AND THEN THE OCCUPANCY TAX REMITTED, THAT'S REPORTED IN THE COMPREHENSIVE MONTHLY FINANCIAL STATEMENT THAT'S AVAILABLE. SO THAT'S WHY WE CUT OFF AT 11/22 BECAUSE THE LATEST AVAILABLE WAS DECEMBER 22, WHICH REPORTS THE NUMBER FOR NOVEMBER. THOSE WERE THE COMBINED TOTALS OF HOME AWAY, WHICH IS VRBO AND AIRBNB. SO THAT LAST COLUMN TELLS YOU THE REALITY OF WHAT YOU'RE LOOKING AT. SO WHEN I HEAR COMMENTS LIKE WE NEED TO GET REGISTRATION GOING SO THAT WE UNDERSTAND WHERE THESE PROPERTIES ARE, UNDERSTAND, THIS SHOULD BE THE EXPECTATION OF THE DATA YOU'RE GOING TO GET. YOU'RE GOING TO GET MUCH MORE ACCURATE DATA FROM DECKART THAN YOU ARE GOING TO GET FROM HERE. AND EVEN THAT, AS MS. DAY WAS FRUSTRATED WHEN TRYING TO REPORT TO YOU WHAT 50% OF A MOVING TARGET IS IN HER NUMBERS ON THE RESULTS FROM THAT STUDY. SO WHAT CAN YOU DO ABOUT THIS NUMBER? WELL, WITH THE VOLUNTARY COLLECTION AGREEMENT, NOT MUCH. BASICALLY EVERYTHING HAS TO BE DONE BASED ON THEIR DATA. EVERYTHING'S ANONYMIZED. THE AUDIT MUST RESULT IN FINDINGS AGAINST A USER, AND YOU MUST SERVE AIRBNB LEGALLY TO GET PERSONALLY IDENTIFIABLE INFORMATION. SO PLANO IS ESSENTIALLYSEDED ITS TAX FORMS. CERTAINLY YOU CAN LITIGATE THAT ARE CITIES THAT HAVE DONE THAT, GEORGIA, AS A CLASS ACTION >> TEN SECONDS. >> WHAT NEEDS TO BE DONE IS TERMINATE THE VCAs. 400 AGREEMENTS SINCE 2014. THAT'S WANT A SUCCESS STORY. ONLY 11 TEXAS JURISDICTIONS HAVE FOLLOWED THE STATE AND PLANO. WHICH IS THE FIRST AND TOUTED AS FIRST, HIGHLY PUBLICIZED BUT YET, NO ONE SEEMED TO FOLLOW YOU. ANYWAY, THANK YOU VERY MUCH. I APPRECIATE YR TIME AND CONSIDERATION. >> Mayor Muns: OKAY. WE'RE MOVING BACK TO ITEM II OF THE PRELIMINARY OPEN MEETING. GO AHEAD, COUNCIL. >> I HAD A COUPLE OTHER POINTS THAT I WANTED TO BRING UP, BUT I WAS WATCHING THE CLOCK, SO I WANTED TO MAKE SURE WE GAVELLED IN ON TIME. AND I WANTED TO KIND OF CLARIFY A COUPLE OF THINGS THAT I SAW IN THE PRESENTATION AND CERTAINLY I THINK STAFF CAN HELP WITH AT. ONE OF THE PIECES IN THE PRESENTATION INDICATED THAT FOR HOUSING REPAIR AND HOME OWNE OWNERSHIP, WE WERE USING PLANO HOUSING CORPORATION. WHEN WAS THE LAST TIME WE USED PLANO HOUSING CORPORATION FOR THAT FUNCTION? >> (INDISCERNIBLE). >> Grady: OKAY. ALSO, CHRIST UNITED METHODIST CHURCH, USED TO BE ON THE CORNER. THEY USED TO BUILD A HOME ON THAT. I BELIEVE THEY HAVEN'T DONE THAT FOR SEVERAL YEARS. >> (OFF MIC). >> Grady: I'M WONDERING WHEN WAS THE LAST TIME THEY BUILT A HOUSE ON THE CORNER. >> IT WAS ALL THE NONPROFITS WE USED OVER THE LAST 15 YEARS, JUST TO CLARIFY. AND YOU'RE RIGHT, THE HOUSE ON THE CORNER DID USED TO DO A LOT OF PROJECTS FOR THE HOUSE ON THE CORNER. BUT THE PROBLEM WAS, THEY WERE FINDING IT DIFFICULT TO PURSUE LOTS IN ORDER TO PLACE HOUSES. AND ALL OF THIS HAS BEEN RELATED TO THE HOUSING MARKET. SO THAT, I DON'T BELIEVE THAT THERE WAS A SPECIFIC PROBLEM WITH THE CITY PROCESS, BUT WHAT I WOULD SAY IS THAT I THINK IT BECAME DIFFICULT FOR THEM TO CONTINUE IN THE MODEL THAT THEY HAD. >> Grady: OKAY. WELL, I APPRECIATE THAT. BUT I JUST WANTED TO CLARIFY IT BECAUSE IT LOOKED AT TO ME IN THE PRESENTATION, AND I DIDN'T KNOW IF THE OTHER COUNCILMEMBERS WERE AWARE OF IT, THAT THAT WAS HISTORICAL DATA AND NOT CURRENT DATA. >> YES, SIR. >> Grady: OKAY. THE OTHER THING THAT I HAD CONCERNS ABOUT, COUNCILMEMBERS, AND CERTAINLY THEN WE CAN OPEN UP THIS FOR ANY DISCUSSION THAT YOU MIGHT HAVE, IS TT I VE WATCHED THIS SINCE I WAS ON THE COMMUNITY RELATIONS COMMISSION BACK IN 2008, I THINK IT WAS, TO 2012, SOMEWHERE IN THERE. AND IT USED TO BE UNDER THE PLANNING DEPARTMENT AT THAT POINT IN TIME, AND THEN THE PLANNING DEPARTMENT SPLIT, AND WE HAD PROPERTY STANDARDS AND SOME PEOPLE OUT OF PLANNING DEPARTMENT BECOME NEIGHBORHOOD SERVICES. AND WHEN THAT FORMED THERE WAS, I THINK, 25 PEOPLE IN MS. WARD POINTED OUT TONIGHT, IT' NOW 61. AND SO WHEN I LOOK AT THE DOLLARS THAT HAVE BEEN USED YEAR AFTER YEAR AFTER YEAR, ABOUT 1.6 MILLION IN 2013 THAT WE GOT, WE'RE GETTING ABOUT 2.3 NOW. AND THE NUMBER OF AGENCIES USED TO BE THICK. IT'S NOW THIN. IT'S PROBABLY GONE FROM 9 TO 13 AGENCIES BACK IN 2013 TO 4 NOW. I BEGIN TO WONDER HOW WE'RE BUILDING AND DOING THE WORK. AND IT JUST ALWAYS APPEARS TO ME THA IT'S BEING DONE THROUGH OUR INTERNAL DEPARTMENTS RATHER THAN AN EXTERNAL SOURCE. AND I'M JUST -- I GET CONCERNED THAT THAT IS NOT A REALLY GOOD USE OF THE DOLLARS, THE TAXPAYER DOLLARS THAT WE'RE BUILDING MORE AND MORE PEOPLE ADDING TO MORE AND MORE DEPARTMENTS WHEN WE COULD BE USING OUTSIDE SOURCES. >> LORI, WOULD YOU MIND FOR CLARIFICATION PURPOSESN THE STAFFING SIDE OF THINGS? I KNOW THAT'S COME UP, IF YOU WOULDN'T MIND >> YES, SIR. SO WHEN NEIGHBORHOOD SERVICES CREATED, WE WERE 44. AND AS I HAD SHOWN HERE ON THE STAFFING SUPPORT FOR FEDERAL HOUSING PROGRAMS, THAT HAS NOT INCREASED IN THE EIGHT YEARS WE'VE BEEN NEIGHBORHOOD SERVICES. THIS HAS BEEN THE SAME SETUP FOR 15 YEARS. SO WHAT I WOULD LIKE TO SAY IS THAT THERE HAS NOT BEEN ANY ADDITIONAL MONIES PUT TOWARDS THIS. AND IN FACT, THAT HOUSING REHABILITATION SUPERVISOR USED FY17,2018, WE REMOVED THAT CK IN POSITION THROUGH BRUCE GLASSCOCK AND THAT PROCESS FROM BEING REIMBURSED IN FEDERAL FUNDS AND MAKING IT A GENERAL FUND POSITION. IN TOTALITY, WE HAVE ACTUALLY REDUCED THE BURDEN ON OUR FEDERAL ADMINISTRATION DOLLARS OVER THE COURSE OF TIME THAT WE HAVE BEEN NEIGHBORHOOD SERVICES. >> AND WHERE HAVE THE GROWTH IN POSITIONS COME? >> SO THE GROWTH IN POSITIONS HAS BEEN ACROSS THE BOARD. YOU KNOW, ONE OF THE THINGS THAT WHEN WE WERE CREATED, WAS REALLY THE IDEA OF US TRYING TO ADDRESS OUR AGING COMMUNITY. AND AS MOST OF YOU KNOW, EVERY SINGLE POSITION HAS COME THROUGH A BUDGET PROCESS THROUGH CITY COUNCIL. SO WE'VE SEEN GROWTH IN OUR PROPERTY STANDARDS TEAM. WE HAVE SEEN GROWTH IN OUR NEIGHBORHOOD ENGAGEMENT TEAM. WE'VE SEEN GROWTH FOR SUPPORT SERVICES. SO OVERALL, WHAT WE HAVE BEEN TRYING TO DO IS TO RESPOND TO THE NEED. WE ARE AN AGING COMMUNITY IN MANY WAYS. OUR HOUSING IS AGING. OUR PEOPLE ARE AGING. AND SO THE GOAL OF REALLY EVERYTHING PROGRAM IS TRY TO COME UP WITH WAYS TO HELP PEOPLE TO PARTNER WITH PEOPLE TO BE ABLE TO MAINTAIN THEIR HOMES, MAINTAIN THEIR NEIGHBORHOODS, BE MORE SUCCESSFUL AS A COMMUNITY AS A WHOLE. SO REALLY, YOU KNOW, THE -- EVERYTHING HAS BEEN VERY MUCH AN OPEN PROCESS. AND YOU KNOW, WE HAVE HAD GROWTH, BUT THAT GROWTH HAS BEEN SPECIFICALLY LINKED TO THE NEED AND THE DEMANDS OF OUR SERVICES AND OUR PROGRAMS. SO I JUST -- DOES THAT ANSWER THE QUESTION? OKAY. >> FOR ME. BUT I'M LOOKING AT COUNCIL. IT'S MORE IMPORTANT THAT THEY HAVE IT. I'D LIKE YOU AO TO ADDRESS REAL QUICK THE HOUSING REHABILITATION COSTS THAT HAVE BEEN SHOWN IN THAT AMAZING CHART THAT WAS DONE WITH SUCH SKILL. (LAUGHTER) >> OKAY. >> YEAH, SORRY, GO AHEAD. >> SO I WILL TELL YOU THAT AT THIS POINT, I HAVE ASKED AND TASKED STAFF TO GO BACK AND LOOK AT ALL OF OUR HOUSING REHAB POLICIES. ONE OF MY THINGS THAT I HINK WE ALWAYS WANT TO DO, I THINK ABOUT BRUCE A LOT OF TIMES. HE HAD THAT FAMOUS MAYA ANGELOU QUOTE. WE ALWAYS DO BETTER UNTIL WE KNOW BETTER. THAT IS SOMETHING WE LOOK AT EVERY SINGLE DAY. OUR GOAL ALWAYS IS, YOU KNOW, WE'RE DOING OUR BEST EVERY DAY, BUT IF WE FIND OUT THAT THERE IS SOMETHING WE COULD DO BETTER, THEN WE WILL CHANGE THE PROCESSES. THAT HAS HAPPENED OVER TIME. WE'VE DONE A LOT OF ORDINANCE REWRITES AS FAR AS THE PROPERTY STANDARDS TEAM. COUNCILMEMBER WILLIAMS GAVE SOME GREAT SUGGESTIONS ON HOW WE CAN IMPROVE A LOT OF OUR OUTREACH EFFORTS. THANK YOU FOR THAT. WE'VE INCORPORATED MOST OF THOSE. YOU KNOW, SO I THINK THAT YOU HAVE TO LOOK AT HOW CAN YOU ACTUALLY DO BETTER EVERY DAY? SO WHAT WE'RE DOING IS, WE ARE TAKING ALL OF OUR HOUSING REHAB PROGRAM POLICIES. WE'RE LOOKING AT IT AGAINST HUD REGULATIONS, TRYING TO DECIDE WHETHER IT'S A HUD REGULATION, A HUD BEST PRACTICE, OR WHETHER IT'S SOMETHING THAT OVER TIME HAS BEEN CREATED. AS COUNCILMEMBER GRADY POINTED OUT, WE HAVE HAD THE CRC PROCESS FOR A LONG TIME, AS WELL AS THE CONSOLIDATED GRANT PROCESS, I BELIEVE FROM WHEN YOU WERE ON THE CRC. SO OUR HOPE IS THAT MAYBE IT IS TIME TO LOOK AT THIS. I WOULD ALSO LIKE TO CLARIFY THAT THE STAFF DOES NOT CREATE THE RUBRIC. THIS IS THROUGH THE CRC. WE HAVE A VERY SMALL PART OF WHAT THAT RUBRIC IS, AND THAT'S PRIMARILY TELLING THEM IF IT IS APPLYING TO ONE OF OUR CONSOLIDATED PLAN GOALS. SO WE ARE LOOKING AT VERY BASIC INFORMATION, VERY ADMINISTRATIVE. THE REST OF THAT IS THE REVIEW FROM CRC. BUT CRC HAS BEEN INVITED TO OUR ROUND TABLES, AND THEY WERE THERE LISTENING TO THE NONPROFIT ROUND TABLES THE OTHER DA AND I THINK OUR HOPE IS THAT WE'RE GOING TO BE ABLE TO SHARE FEEDBACK FROM THIS MEETING AND FROM THE ROUND TABLES SO THEY CAN HAVE A CHANCE TO LOOK AT IT. BUT I WANT TO BE SPECIFIC ABOUT THAT. BUT I WAS ASKED THE QUESTION ABOUT THE 55,000. WHAT I WOULD LIKE TO EXPLAIN TO YOU IS THAT OUR MEDIAN HOME PRICE NOW IS 475,000 TO 500,000. THE APPLICANTS THAT WE ARE HAVING COME IN TO OUR DEPARTMENT ARE AT 40% AMI. THAT'S OUR MEDIAN. AND THEY ARE MOSTLY SENIS. SO WHEN YOU LOOK AT $100,000, AFTER COVID, CONSTRUCTION COSTS HAVE GONE UP, MATERIAL COSTS HAVE GONE UP, CONTRACTOR COSTS HAVE GONE UP, SALES TAX, YOU KNOW, ALL OF THE THINGS THAT ARE PART OF A CONSTRUCTION PROJECT. AND THE REALITY IS THAT IT COSTS MORE. IF YOU HAVE DONE ANY WORK ON YOUR HOME, IT COSTS MORE. AND SO OUR HOPE IS THAT WE'RE GOING TO BE ABLE TO TAKE THESE SENIORS THAT ARE VERY LOW INCOME AND BE ABLE TO HAVE THEM IN SAFE HOUSING. AND WHILE WE CERTAINLY UNDERSTAND AND AGREE THAT NOT -- IT IS COSTLY TO OWN A HOME, TO HAVE SENIORS THAT HAVE BEEN IN THOSE HOMES FOR 30, 40, 50 YEARS, TO TELL THEM THAT BECAUSE THEY CAN'T AFFORD THE REPAIRS AND -- I DON'T THINK THAT OUR GOAL IS TO SAY THAT WE WANT THEM TO CONTINUE TO LIVE IN SUBSTANDARD HOUSING. SO YOU KNOW, WE CERTAINLY WILL TAKE DIRECTION FROM COUNCIL. I'M HOPING THAT WE WILL BE ABLE TO FIGURE OUT, YOU KNOW, A PROCESS THAT WILL BE SUPPORTIVE OF OUR COMMUNITY BUT ALSO BE ABLE TO BE RESPONSIVE TO COUNCIL'S CONCERNS. BUT THAT IS OUR GOAL IS TO TRY AND MAKE SURE THAT PEOPLE HAVE SAFE HOUSING. AND A LOT OF THESE FOLKS JUST SIMPLY DO NOT HAVE THE MEANS TO BE ABLE TO REPAIR THEIR HOUSES. OH, I'M SORRY. I FORGOT ONE THING? I APOLOGIZE. THE 55,000. SO WE DID HAVE TO MAKE A CORRECTION TO THAT DURING COVID. ONE OF THE THINGS THAT WE SAW WAS $55,000 DID NOT GO VERY FAR. SO WHAT WE ADJUSTED TO -- AND THIS IS, YOU KNOW, BASEDBVIOUSLY ON THE INCOME QUALIFICATIONS OF PEOPLE, IS THAT THEY NOW CAN GET ASSISTANCE UP TO 50% OF THEIR APPRAISED VALUE OF THEIR HOUSE. MOST OF THESE PEOPLE ARE NOT COMING IN WITH THIS MEDIAN-PRICED HOUSE, BUT WE DID HAVE TO EXPAND THAT IN ORDER TO ADDRESS THE NEED. >> Mayor Muns: SHELBY? >> Williams: THANK YOU, LORI. I HAVE A COUPLE QUESTIONS. FIRST, WHILE WE'RE ON IT, THAT 55,000, WHEN WAS THAT NUMBER SET BY COUNCIL? >> I'M SORRY, I'LL HAVE TO GET THAT INFORMATIONOR YOU. I DO NOT KNOW. >> Williams: OKAY. I CERTAINLY UNDERSTAND THE INCREASE IN HOUSING COSTS, HOUSING PRICES, REHABILITATION COSTS, ET CETERA. GIVEN THAT, WHY WAS COUNCIL NOT REQUESTED TO INCREASE THE $55,000 THRESHOLD? IF I'M INTERPRETING CORRECTLY, IT SEEMS LIKE A UNILATERAL DECISION WAS MADE TO EXCEED IT >> I AM GOING TO HAVE TO CLARIFY THAT BECAUSE GENERALLY COUNCIL DOES NOT APPROVE OUR REHAB POLICIES. SO WHAT I AM NOT SURE IS -- AND THEN I WILL HAVE TO CLARIFY THIS -- IS WHETHER OR NOT THAT WAS SOMETHING THAT COUN INFORMATION THAT WAS SHARED WITH COUNCIL. SO WHAT I WILL DO IS I WILL FIND THAT INFORMATION OUT AND GET BACK TO YOU AS SOON AS POSSIBLE. >> Williams: OKAY, THANK YOU FOR THAT CLARIFICATION. ONE OF THE OTHER QUESTIONS I HAD WAS EARLIER ON IN THE PRESENTATION YOU GAVE EARLIER, YOU NOTED THAT PLANO ORGANIZATIONS WOULD HAVE TO COMPETE FOR FEDERAL MONEY IF PLANO WERE NOT A HUD RECIPIENT. >> YES, SIR. >> Williams: HOW DO YOU DEFINE PLANO ORGANIZATIONS THERE, AND WHY DO THEY NOT CURRENTLY HAVE TO COMPETE FOR MONEY? >> OKAY. SO WHAT I WAS SAYING IS THAT PLANO ORGANATIO -- SO RIGHT NOW THEY HAVE THE ABILITY TO COME THROUGH THE CITY TO APPLY FOR THE USE OF THESE FEDERAL FUNDS THAT WE'RE TALKING ABOUT. SO I'M SPECIFICALLY TALKING ABOUT HOUSING MONEY. SO IF WE ARE -- IF YOU HAVE A JURISDICTION THAT IS NOT EITHER AN ENTITLEMENT COMMUNITY OR A PARTICIPATING JURISDICTION, SO DEPENDS WHETHER YOU'RE TALKING ABOUT HOME OR CDBG. AND THOSE ARE BASED OFF OF OUR POPULATION. SO THAT'S HOW WE BECOME ONE OF THOSE ENTITIES. IF WE DO NOT -- OR SAY ANOTHER SMALLER CITY DOESN'T COMPETE OR ISN'T PART OF THE ENTITLEMENT OR THE PARTICIPATING JURISDICTION, THERE IS ACCESS THROUGH TDHCA. TDHCA DOES GET A STATE ALLOTMENT OF SOME OF THESE FUNDINGS. SO RIGHT NOW WE HAVE THE ABILITY TO -- THIS MONEY IS EARMARKED FOR THE CITY OF PLANO AND HAS TO BE USED FOR PLANO RESIDENTS. IF WE DO NOT TAKE FEDERAL DOLLARS FOR HOUSING, THEN BASICALLY WE DON'T HAVE AN EARMARK FOR PLANO RESIDENTS. THOSE ORGANIZATIONS COULD PROCEED THROUGH A STATEWIDE PROCESS AND COMPETE FOR THOSE FUNDS. BUT RIGHT NOW, BECAUSE WE HAVE THIS MONEY ALLOCATED, THEY HAVE ACCESS TO IT THROUGH THE CITY. >> Williams: SO YOU MEAN THAT BECAUSE WE DO RECEIVE THESE FUNDS FROM THE FEDERAL GOVERNMENT, THEY COMPETE WITH THE CITY OR WITH ONE ANOTHER FOR THE CITY OF PLANO TO ALLOCATE THOSE FUNDS, BUT OTHERWISE, THEY WOULD HAVE TO COMPETE STATEWIDE? >> YES, SIR. >> Williams: OKAY. AND LASTLY, TO MAKE SURE I UNDERSTAND, YOU SAID -- IF I UNDERSTOOD CORRECTLY, THE NUMBER OF CITY STAFF WHO HAVBEEN MAINTAINING THESE PROGRAMS SINCE THE INCEPTION HAS NOT CHANGED. SO IF I UNDERSTOOD CORRECTLY, THERE ARE SIX STAFF MEMBERS WHO OVERSEE ALL OF THIS, AND SO THAT'S BEEN PRETTY MUCH CONSTANT THE ENTIRE TIME? >> IT HAS BEEN CONSTANT, YES, SIR. >> Williams: OKAY, THANK YOU. >> MM-HMM. >> SO IF I CAN KIND OF MOVE THINGS ALONG, THE PROGRAM POLICIES THAT THEY'RE WORKING ON, WOULD THAT BE A DIRECTION AND HAVE THEM COME BACK TO US AND REVIEW THOSE AS A GOOD FIRST STEP? >> I BELIEVE THAT'S A GOOD SUMMATION. HERE'S WHAT I WROTE DOWN. I THINK THAT THE PROCESS THAT WE'RE USING TODAY NEEDS TO BE THAT THE COUNCILMEMBERS RS SO - UNDERSTAND WHAT IT IS AND AGREE WITH IT. AND IF WE AGREE WITH IT, THEN WE'VE GOT A GRANT PROCESS THAT'S COMING UP LIKE NEXT MONTH. AND SO WE'VE GOT TO MAKE A DECISION ON WHETHER WE AGREE WITH THIS AND HOW IT'S BEING HANDLED OR, YOU KNOW, WE'RE GOING TO HAVE THIS ISSUE ROLLING FORWARDHROUGH THE GRANT PROCESS AGAIN. >> Williams: MAYOR, I WOULD SUGGEST WE HAVE THE NEXT AGENDA DISCUSSION BEFORE WE GIVE CONCRETE DIRECTION TO STAFF ON THIS. >> Mayor Muns: EXACTLY WHAT DO YOU MEAN? >> (OFF MIC). >> Mayor Muns: THAT'S NEXT. >> Williams: THAT'S WHAT I MEAN. THEY'RE RELATE D. SO BEFORE WE PICK A DIRECTION AND MOVE HERE, I SUGGEST WE HAVE THE NEXT DISCUSSION AND GIVE GENERAL DIRECTION TO STAFF BASED ON BOTH DISCUSSIONS. >> I THINK I UNDERSTAND BOTH ELEMENTS OF THIS AT THIS POINT. >> I HAVE A QUESTION. >> Mayor Muns: GO AHEAD, MARIA. >> Tu: THANK YOU. LORI -- SORRY. I'M ECHOING. >> Mayor Muns: YOU'RE DOING ALL RIGHT. WE HEAR YOU. >> Tu: LORI, I HAVE A QUESTION WITH REGARD TO WHAT COUNCILMAN GRADY HAD POSED. AND THAT IS, IT SOUNDED LIKE THERE WAS THREE AREAS OF HIS CONCERN. ONE OF THEM WAS WHETHER OR NOT THE ADMINISTRATION OF THESE FUNDS FROM THE FEDERAL GOVERNMENT IS NOW BEING MORE -- EXPENDED ON ADMINISTRATION RATHER THAN DISTRIBUTION TO THE RECIPIENTS OR THE INTENDED RECIPIENTS. THAT'S NUMBER ONE. AND NUMBER TWO IS WHETHER OR NOT BECAUSE THERE IS AN INCREASE IN THE AMOUNT OF MONEY THAT WE'RE SPENDING ON EACH INDIVIDUAL PROJECT, THAT IS ALSO REDUCING THE AMOUNT OF RECIPIENTS THAT ARE TAKING -- BEING ABLE TO ALSO BENEFIT FROM THESE MONIES. AND THE THIRD THING ISALSO, WHETHER NOT THE CRC FUNDING IS -- THE PROCESS IS, YOU KNOW, FAIR TO ALL OF THE PEOPLE WHO ARE PARTICIPATING IN AND TRYING TO OBTAIN TITLEMENT. I THINK THOSE ARE THE THREE ISSUES, AND I BELIEVE THE CAP AND THE CRC FUNDING HAVE BEEN ADDRESSED. BUT CAN YOU JUST SORT OF ADDRESS THE ADMINISTRATION PART OF IT FOR ME? >> OKAY. SO I BELIEVE I UNDERSTAND YOU TO BE ASKING, IS THIS -- HAS THERE BEE AN INCREASE IN THE ADMINISTRATION COST? IS THAT WHAT YOU'RE ASKING? I WOULD SAY OVER TIME, DUE TO JUST INFLATION, YOU KNOW, WE ARE CAPPED AT A CERTAIN PERCENTAGE THAT WE CANNOT GO ABOVE. I WOULD SAY THAT WHERE WE ARE IS IN LINE WITH OTHER CITIES THAT HAVE IN-HOUSE REHABILITATION PROGRAMS. IT'S VERY NORMAL FOR CITIES TO HAVE THIS TYPE OF REBILITATION PROGRAMS.HOME BUT AS MENTIONED, THIS IS THE SAME SIX POSITIONS THAT WE HAVE HAD SINCE 2008. THE POSITIONS HAVE SHIFTED IN SALARY JUST DUE TO NORMAL CHANGES. THEY TRACK WITH THE REST OF THE CITY STAFF. SO YES, IT HAS SHIFTED UP, BUT THAT HAS BEEN ENTIRELY IN LINE WITH EVERY OTHER THING THAT WE HAVE SEEN FOR ALL OTHER STAFF MEMBERS ACROSS THE CI. SO THERE HASN'T BEEN ANY ADDITION OTHER THAN THAT. >> Tu: HAS THE AWARD FROM THE FEDERAL GOVERNMENT ALSO INCREASED IN THE PROPORTION OF THE ADMINISTRATION COST THAT HAS BEEN INCREASING? >> YES, MA'AM. SO WE ALWAYS WILL HAVE A PERCENTAGE CAP BASED ON WHATEVER OUR ALLOCATION IS EACH YEAR. WE HAVE NEVER EXCEEDED THAT. WHAT I WOULD SAY IS THAT WE HAVE TAKEN STEPS TO TRY AND REDUCE THE ADMINISTRATIVE BURDEN OVER TIME. YOU KNOW, WE ARE CERTAINLY OPEN TO ADDITIONAL WAYS TO REDUCE ADMINISTRATIVE BURDEN. BUT WHAT I WOULD SAY IS THAT I THINK WITH THE AMOUNT OF DOLLARS THAT HAVE INCREASED AND THE AMOUNT OF STAFF THAT HAS, THEY DO AN INCREDIBLE JOB. THEY TAKE CARE OF A LOT OF HOMES AND A LOT OF PEOPLE APPLYING FOR THE PROGRAM. SO YOU KNOW, THIS GROUP, THIS CORE TEAM, THIS GROUP OF PEOPLE REALLY DO A LOT WITHIN OUR DEPARTMENT. >> Mayor Muns: OKAY. WE'LL MOVE ON TO ITEM III, DISCUSSION AND DIRECTION REGARDING POTENTIAL REPLACEMENT OF HOUSING AND URBAN DEVELOPMENT FUNDING FROM THE CITY FUNDS, AND MANAGEMENT AND DISTRIBUTION OF HUD OR CITY FUNDS AND PROGRAMS. I THINK, SHELBY, YOU ASKED FOR THIS TO BE PUT ON THE AGENDA. SO I'LL GIVE IT TO YOU. >> Williams: THANK YOU, MAYOR. SO AS I SAID, THIS TIES IN WITH THINK AFTER HAVING LISTENED TO THAT DISCUSSION, I FEEL EVEN MORE STRONGLY. THIS HAS BEEN WEIGHING ON ME FOR A FEW MONTHS, AND I WOULD LIKE TO EXPLORE THE CITY OF PLANO NO LONGER BEING -- LONGER BEING A RECIPIENT OF HUD FUNDS. INSTEAD, REPLACING THE NET FUNDS THAT WE RECEIVE FROM HUD OURSELVES AND ADMINISTERING THOSE FUNDS TO PUT TO PRETTY MUCH THE SAME USES WE CURRENTLY USE FOR HUD FUNDS THROUGH OUR COMMUNITY PARTNERS. SO NOW I'VE DELIVERED THE PUNCHLINE. I'LL BREAK IT DOWN. SO ONE OF THE THINGS ABOUT BEING A HUD RECIPIENT IS THE REQUIRED REPORTING. SO WE ARE REQUIRED TO PRODUCE CERTAIN REPORTS TO SHOW HOW WE ARE TRACKING THE USE OF HUD MONEY. WE'RE REQUIRED TO WORK WITHIN HUD'S FRAMEWORK. AND NOW WITH NEW RULES PROPOSED BY HUD, WE'RE PROSPECTIVELY REQUIRED TO ADD A WHOLE OTHER REPORT TO THE REPERTOIRE WITH THE OVERHEAD THAT THAT COMES WITH AND THE FRAMEWORK THAT THAT ENTAILS. I'VE INCREASINGLY FELT OVER THE PAST SEVERAL MONTHS THAT THE FRAMEWORK THAT HUD REQUIRES US TO WORK THROUGH TO USE THE FUNDS THAT THEY GIVE US, WHICH ARE TAXPAYER FUNDS IN THE END ANYWAY, HAS LOCKED US FOR THE PAST 40 YEARS, REALLY, SINCE WE STARTED RECEIVING HUD FUNDS, 37 YEARS, INTO AN ARTIFICIAL WAY OF THINKING ABOUT HOW TO ADDRESS THESE PROBLEMS IN OUR COMMUNITY. THEY ARE VERY REAL PROBLEMS. WE FOLLOW THE HUDHECK BOXES. WE APPLY THE HUD FORMULAS. WE SAY WE'RE GOING TO DO THESE THINGS. AND THE FOLKS FROM HUD PRINCIPALLY IN WASHINGTON, D.C., THEY DON'T UNDERSTAND ANYTHING ABOUT NORTH TEXAS. ONE OF THE BIGGEST THING THEY DON'T UNDERSTAND IS THEY PROMOTE RENTAL FAMILY, MULTI-FAMILY, MULTI-FAMILY, MULTI-FAMILY, AS THE PROPERTY TAX SYSTEM, WHICH ABSOLUTELY PUMMELS RENTERS AND THE RENTAL OWNERS. ARNOT AFFORDED PROTECTIONS AS GENERAL RENTALS ARE NOT UNDER THE TEXAS PROPERTY TAX SYSTEM, THEY DON'T GET HOMESTEAD EXEMPTIONS, OVER 65 TAX FREEZE, THEY DON'T GET THE LIMITATIONS ON THE INCREASE IN TAXABLE VALUE. THEY JUST GET HIT FULL IN THE FACE WITH THE TAX BILL THAT COMES FROM RISING PROPERTY VALUES. THIS -- I THINK I'VE SAID THIS FROM THE DAIS BEFORE, BUT THIS REALLY GOT BROUGHT HOME TO ME IN 20 WHEN AFTER THE ANNUAL PROPERTY TAX 101 SEMINAR I DELIVERED, I SPOKE WITH A GENTLEMAN WHO ATTENDED THE SEMINAR. HE HAD A RENTAL PROPERTY THAT HE RENTED TO A WIDOW, FIXED INCOME, OLDER LADY. BEING ON A FIXED INCOME, SHE COULD NO LONGER AFFORD TO PAY THE RENT BECAUSE THE PROPERTY TAXES ON THAT PROPERTY HAD GONE UP SO PRECIPITOUSLY BECAUSE PROPERTY VALUES HAD GONE UP SO PRECIPITOUSLY. AND BEING A RENTAL PROPERTY GOT NONE OF THE PROTECTIONS THAT HOMEOWNERS GET. HE WAS THEN SUBSIDIZING HER TO LIVE IN HIS OWN RENTAL PROPERTY BECAUSE HE DIDN'T WANT TO HAVE TO EVICT HER. NOW, THAT WAS MAYBE A LITTLE BIT OF AN OUTSIDE EXAMPLE, BUT IT'S BECOMING MORE COMMON. AND BRINGING THIS BACK TO THE ISSUE OF QUOTE, UNQUOTE AFFORDABLE HOUSING AND HOMELESSNESS AND EVERYTHING, HUD HAS NO IDEA ABOUT THE DYNAMICS OF NORTH TEXAS AND HOW TO ADDRESS OUR PROBLEMS. AND WHEN WE WORK WITHIN HUD'S FRAMEWORK, CHECK HUD'S BOXES, APPLY THEIR FORMULAS, WE ARE ADDRESSING THE PROBLEMS IN OUR COMMUNITY ACCORDING TO WASHINGTON, D.C.'S WAY OF THINKING. NOW, WHAT DO WE DO ABOUT IT? I WOULD LIKE TO EXPLORE FREEING OURSELVES OF THAT ARTIFICIAL FRAME OF REFERENCE. WE GET AROUND $2 MILLION A YEAR IN HUD FUNDS BETWEEN HOME AND CDBG. LESS THAN THAT IS THE NET AMOUNT AFTER THE CITY OF PLANO'S CUT, AS WE DISCUSSED IN THE LAST DISCUSSION. THAT'S ABOUT ONE-QUARTER OF 1% OF OUR TOTAL CITY BUDGET. THAT'S 1/400th OF OUR BUDGET. I WOULD LIKEWISE LIKE TO EXPLORE COMING UP WITH THAT MONEY OURSELVES AND PUTTING IT TO THE SAME USES. I THINK I'VE BEEN A BIT OF A BROKEN RECORD ABOUT HOMELESSNESS PREVENTION. I THINK AN OUNCE OF PREVENTION IS WORTH A POUND OF CURE, AND I THINK THAT'S A WORTHY USE OF THE MONEY, BUT LIKEWISE, HOUSING REHABILITATION, THAT'S COME UP A COUPLE TIMES AND RATIVEL RECENTLY. AND AS LORI POINTED OUT, WHEN THERE ARE SIGNIFICANT STRUCTURAL ISSUES WITH A HOME THAT A LOW-INCOME HOMEOWNER JUST CANNOT AFFORD TO TAKE CARE OF, THAT'S WHERE THESE FUNDS CAN SERVE A REAL PURPOSE THAT WE ALREADY USE HUD FUNDS FOR. NOW, WE ALREADY HAVE A GREAT MECHANISM FOR VETTING AND DISTRIBUTING CITY-PROVIDED FUNDS THROUGH OUR COMMUNITY PARTNERS. OUR NONPROFIT PARTNERS, OUR FAITH PARTNERS, ARE BY AND LARGE MUCH CLOSER TO THESE ISSUES, MUCH BETTER EQUIPPED, AND MUCH MORE SKILLED AT STRETCHING A DOLLAR THAN WE ARE. AND THERE'S NOTHING ABOUT A GOVERNMENT SALARY THAT CONVEYS OR IMPARTS ANY UNIQUE EXPERTISE ABOUT THESE MATTERS. AND WE ALREADY GO THROUGH THE PROGRAM WITH OUR BUFFINGTON GRANT DELIVERY. WE EVALUATE COMMUNITY PARTNERS TO TAKE CARE OF SPECIFIC NEEDS. IT'S NOT JUST, HERE, HAVE SOME MONEY. EVERYBODY DO WITH IT WHAT YOU'D LIKE. WE HAVE A VERY REGIMENTED PROGRAM FOR THAT. WE TRACK IT, WE REPORT ON IT ALREADY. BUT IT'S ACCORDING TO OUR TERMS, ADDRESSING THE NEEDS IN OUR COMMUNITY OUR WAY, WHICH I REALLY, REALLY THINK WE SHOULD PURSUE. THAT'S WHAT I REALLY WANT TO DO. NOW, IF WE TURN DOWN THE HUD MONEY, AND WE DO THIS OURSELVES, THAT MONEY ISN'T GOING TO VANISH. IT'S NOT GOING TO GO INTO THE ETHER. IT'S GOING TO GO BACK INTO THE HUD POOL, AND IT'S GOING TO GO TO A COMMUNITY, TO A CITY THAT IS IN MUCH GREATER NEED THAN PLANO. LET'S FACE IT, AS PLANO, AS THE CITY OF EXCELLENCE, WE ARE IN A FAR BETTER POSITION TO ADDRESS THESE NEEDS OURSELVES THAN MANY CITIES AROUND THE COUNTRY. MORE -- I WON'T SAY MORE DESERVING, BUT CERTAINLY CITIES IN GREATER NEED THAN PLANO WILL GET THAT FUNDING. MAYBE CITIES LOCALLY WILL GET THAT FUNDING. AND WE CAN BE FREED TO ADDRESS THESE PROBLEMS IN A CREATIVE WAY THAT ADAPTS TO OUR CHANGING LANDSCAPE, DEMOGRAPHY, POST-PANDEMIC CONDITIONS, ET CETERA, IN A WAY THAT HUD IS SIMPLY NOT CONTEMPLATING FOR OUR UNIQUE ICE TEXAS. THAT'S IT. THANK YOU. >> Mayor Muns: ANY THOUGHTS? COUNCILMAN SMITH? >> Smith: THANK YOU, MAYOR. >> Tu: MAYOR -- >> Mayor Muns: HOLD ON, MARIA. I'LL CALL YOU. >> Smith: WHILE I AGREE WITH SOME OF THE CONCLUSIONS THAT COUNCILMEMBER WILLIAMS HAS COME UP WITH, IN THE INITIAL, I GUESS, CONCERNS I HAD AND REASON I WAS INTERESTED IN TAKING A LOOK AT WHETHER WE SHOULD CONTUE TO TEHE HUD FUNDS OR NOT HAD TO DO SIMPLY WITH THE COST OF THE ADMINISTRATIVE OVERHEAD. AND MY THOUGHT WAS IF BY NOT TAKING THOSE FUNDS, AS COUNCILMAN WILLIAMS SAID, WE AS A CITY ARE IN A FORTUNATE POSITION THAT I THINK WE COULD MAKE IT UP AND DO A GOOD JOB AND CONTINUE PROVIDING THE HELP TO PEOPLE THAT WE DO NOW. BUT AS WE WENT FURTHER ALONG, DID SOME RESEARCH AND INFORMATION, YOU KNOW, FROM THE CITY THAT ESSENTIALLY EVEN IF WE WERE NOT TO TAKE THE FUNDS AND WE PRIDEDHE FUNDI OURSEES AND CONTINUED DOING THE WORK, WE WOULD ESSENTIALLY HAVE, LET'S SAY, 80% OF THE SAME ADMINISTRATIVE LOAD ON OUR STAFF, SO THAT REALLY IS NOT GOING TO SAVE US ANY MONEY THAT I THOUGHT COULD HAVE BEEN APPLIED TO DO -- YOU KNOW, DOING IT OURSELVES AND MAYBE ENHANCE AND IMPROVE THE PROGRAM SO THAT I DON'T THINK THAT'S GOING TO HAPPEN IF WE WERE TO CEASE RECEIVING THE HUD FUNDS. SO MY THOUGHT WOULD BE THAT IF WE'RE GOING TO STILL HAVE THE SAME ADMINISTRATIVE BURDEN WE MIGHT AS WELL GET SOME OF OUR TAXPAYER MONEY BACK TO DO THE GOOD WORK WE'RE DO GS ALREADY, PROVIDING FOR AFFORDABLE HOUSING PROGRAMS AND THINGS LIKE THAT. JUST MY THOUGHT. >> Mayor Muns: I WAS JUST TRYING TO LET EVERYBODY SPEAK. >> (OFF MIC). >> Mayor Muns: YOU'VE HAD PLENTY OF TIME. LET'S GO AROUND THE ROOM. IF YOU HAVE A REBUTTAL, YOU CAN DO THAT. >> THANK YOU, COUNCILMAN SMITH. WHEN YOU SAY 80% OF THE SAME ADMINISTRATIVE BURDEN, WHAT IS THAT? >> Smith: JUST AS UNDETAND IT, FROM THE REPORTS AND FORMS AND THINGS THAT WOULD STILL BE NECESSARY TO BE PROVIDED TO SHOW THAT WE ARE DOING THE GOOD WORK, JUST NOW WE'D BE DOING IT WITH OUR FUNDS. IT WOULDN'T REALLY ELIMINATE A LOT OF THE REPORTING REQUIREMENTS THAT WE HAVE TO DO NOW. THAT WAS WHAT ONE OF MY THOUGHTS WAS, IT WOULD GIVE US MORE FREEDOM TO DO BETTER WORK LOCALLY WITH OUR OWN FUNDS WITH LESS RESTRICTION ON ADMINISTRATIVE FUNCTIONS. BUT I DON'T THINK THAT WOULD HAPPEN IF WE WERE TO STOP GIVING IT. SO AGAIN, I'M AROPONENT -- WHEN WE PAY MONEY, AS YOU SAID, OUT TO THE FEDERAL GOVERNMENT, WHEN WE HAVE AN OPPORTUNITY TO GET IT BACK TO DO GOOD WORK WITHIN OUR CITY, I THINK WE PROBABLY SHOULD CONTINUE DOING THAT, BASED ON WHAT I KNOW NOW. OKAY, THANKS. >> Mayor Muns: MAYOR PRO TEM. >> Prince: I HAVE A QUESTION FOR THE CITY MANAGER. SO I KNOW $2 MILLION DOESN'T SOUND LIKE A LARGE PORTION OF OUR BUDGET, BUT IT WOULD HAVE TO COME FROM SOMEWHERE, SO WHERE DO YOU THINK THAT IT WOULD COME FROM? WHAT WOULD WE BE TAKING AWAY TO COME UP WITH THIS $2 MILLION? >> MAYOR PRO TEM, I THINK FIRST OF ALL, IT WOULD COME FROM THE GENERAL FUND WOULD E THE SOURCE OF THE FUNDS. BUT I THINK IT'S A LITTLE AHEAD OF OUR BUDGETING PROCESS. I WOULD WANT TO CONSIDER THAT AS PART OF THE OVERALL TOTALITY THAT WE CONSIDER THE BUDGET. THERE ARE A NUMBER OF THINGS COMING FORWARD THIS YEAR, AND TONIGHT KAREN RHODES IS GOING TO PRESENT THE THREE-YEAR FINANCIAL FORECAST, WHICH ACTUALLY STARTS OUR BUDGET PROCESS. SO I THINK IT'S ALWAYS A CHALLENGE TO MAKE DECISIONS WITHOUT LINKING THEM TOGETHER FOR THE TOTAL ASPECT OF THEBUDGET. O I WOULDN'T WANT TO GET TOO FAR AHEAD OF THAT. HOWEVER, IF COUNCIL GIVES THAT DIRECTION THAT SAYS INCORPORATE THIS INTO THE BUDGET, IT WOULD HAVE TO COME BACK THROUGH THE GENERAL FUND. >> Mayor Muns: THOUGHTS? >> Ricciardelli: SURE. THANK YOU, MAYOR. SO I THINK THAT COUNCILMEMBER WILLIAMS RAISES SOME EXCELLENT POINTS. YOU KNOW, IT'S VERY UNFORTUNATE THAT THE FEDERAL GOVERNMENT TAXES INDIVIDUALS FROM COMMUNITIES ACROSS THE COUNTRY, INCLUDING PLANO, AND THEN DOLES THAT MONEY BACK OUT TO THOSE COMMUNITIES WITH STRINGS ATTACHED ON HOW IT CAN BE USED. IT WOULD BE MUCH BETTER IF THE FEDERAL GOVERNMENT LEFT THAT MONEY IN OUR COMMUNITY AND IN OTHER COMMUNITIES ACROSS THE COUNTRY SO THAT THE PEOPLE'S LOCAL ELECTED REPRESENTATIVES COULD CREATE LOCAL SOLUTIONS TO THE CRITICAL ISSUES OF HOMELESSNESS, HOUSING AFFORDABILITY, LAND USE, AND ZONING INSTEAD OF HAVING TO GO WITH ONE SIZE FITS ALL FEDERAL PRESCRIPTIONS FOR HOW TO DEAL WITH THOSE ISSUES. THAT BEING SAID, WE'RE NOT GOING TO BE ABLE TO CHANGE THE TAXES THAT ARE BEING LEVIED B T FEDERAL CONGRESS AND THE FEDERAL GOVERNMENT WHETHER WE TAKE THESE FUNDS OR NOT. YOU KNOW, IF WE DON'T TAKE THESE FUNDS, WE'LL HAVE TO ESSENTIALLY TAX PLANO RESIDENTS A SECOND TIME AFTER THEY'VE ALREADY PAID THOSE INCOME TAXES TO THE FEDERAL GOVERNMENT TO THEN DO THIS LOCALLY. SO WHILE I THINK COUNCILMEMBER WILLIAMS RAISES GREAT POINTS BECAUSE, YOU KNOW, THE FEDERAL GOVERNMENT CREATES UNHELPFUL REQUIREMENTS THAT DO NOT HELP US SOLVE THE UNIQUE LOCAL NEEDS OF OUR COMMUNITY, THAT DOESN'T MEAN THAT THERE'S NO UTILITY IN THESE FUNDS AT ALL. THE THINGS THAT THE FEDERAL GOVERNMENT IS NOT ALLOWING US TO DO, WE COULD POTENTIALLY LOOK AT APPROPRIATING ADDITIONAL MONEY TO DO THOSE THINGS, BUT IT WOULDN'T HAVE TO BE THE WHOLE $2 MIL MILLION. IF THERE'S $300,000 WE CAN'T DO WITH THE FEDERAL FUNDS, THAT WOULD BE A LOT LESS EXPENSIVE THAN THE WHOLE 2 MILLION. WHILE I DO THINK IT'S A GREAT POINT BECAUSE THE FEDERAL GOVERNMENT IS, YOU KNOW, IS TAKING MONEY AND REALLY ALL THEY DO IS ADD STRINGS AND GIVE IT BACK TO US, THAT'S BAD POLICY. BUT I DON'T SEE HOW OUR RESIDENTS BENEFIT FROM US REPLACING 100% OF THESE FUNDS WITH THEIR PROPERTY TAXES. SO UNFORTUNATE -- AND I UNDERSTAND, BY THE WAY, THAT COUNCILMEMBER WILLIAMS, YOU KNOW, MAKES A GREAT POINT THAT THE FEDERAL FUNDS DON'T GO AWAY. MAYBE THEY GO TO A NEEDIER COMMUNITY, WHICH IS GREAT. I DON'T ULTIMATELY THINK THAT THIS WOULD BE IN THE CITY OF PLANO'S BEST INTEREST. >> Mayor Muns: DEPUTY MAYOR PRO TEM? >> Tu: THANK YOU, MAYOR. DESPITE THE FACT THAT COUNCILMAN WILLIAMS, I RESPECT YOU AND LOVE YOU, I DO NOT AGREE WITH YOU AT ALL WITH REGARD TO LOOKING AT DIFFERENT DIRECTIONS AND ALSO TO EVEN CONSIDER THE REPLACEMENT OF HUD'S MONEY WITH OUR OWN CITY MONEY. I BELIEVE THAT THE HUD WAS ESTABLISHED FOR A REASON AND FOR A VERY GOOD REASON. NOT EVERYBODY IS LIKE THE CITY OF PLANO WHERE WE ARE AN EXCELLENT CITY IN WHICH WE NOT ONLY PROTECT THOSE PEOPLE WHO ARE LOW INCOME, WE PROTECT FAIR HOUSING FOR EVERY INDIVIDUAL THAT COMES INTO OUR CITY AND THAT WE TRY TO MAKE SURE THAT AFFORDABLE HOUSING IS AVAILABLE THROUGH THE MONEY THAT WE ARE ALLOWED IN OUR BUDGET AS WELL AS FROM THE HUD FUNDING. NOT ALL CITIES ARE LIKE THAT, AND THAT'S THE REASON WHY THE HUD POLICY WAS CREATED IN THE FIRST PLACE, TO PROTECT. NOW, I UNDERSTAND THAT LEADERSHIP TAKES TWO FORMS. ONE OF THEM IS A LEADERSHIP OF REVOLUTION. IN OTHER WORDS, YOU GO OUT OF THE SYSTEM, YOU BREAK THE SYSTEM, AND THEN YOU REVOKE AND REBELLED AGAINST THE SYSTEM. THEN THERE'S ANOTHER SYSTEM IN WHICH YOU WORK WITHIN THE SYSTEM. AND I BELIEVE THAT IN THE CITY OF PLANO, WE NEED TO WORK WITHIN THE SYSTEM, AND WE NEED TO USE WHAT IS GIVEN TO US AS TOOLS BECAUSE AFTER ALL, WE ARE A CITY, ONE OF THE MANY CITI HOWEVER, YOU KNOW, IF THE STATE OF TEXAS WANTED TO TAKE ON SOMETHING AS REVOLUTIONARY AS THE BREAKING AWAY FROM THE HUD FUND, THAT'S A DIFFERENT STORY. BUT AS A CITY, WITH OUR TAXPAYERS' DOLLARS ON THE LINE, I AGREE WITH COUNCILMAN SMITH AND I AGREE WITH COUNCILMAN RICCIARDELLI, THAT WE NEED TO TAKE THE TAX DOLLARS THAT ARE GIVEN BACK TO US, AND WE NEED TO USE IT IN A WAY THAT WILL BENEFIT OUR RESIDENTS IN THE MOST BENEFICIAL WAY AND WORKING WITHIN THE HUD FRAMEWORK AND WORKING WITHIN THE HUD SYSTEM. SO I ABSOLUTELY WILL NOT GO DOWN THE DIRECTION OF EVEN HAVING FURTHER DISCUSSION OR EVEN A CONSIDERATION OF A REPLACEMENT TOPIC. THANK YOU. >> Mayor Muns: THANK YOU. I THINK I'LL JUST TAKE A HAND COUNT ON THE DIRECTION HERE. THOSE THAT WANT TO CONTINUE RECEIVING HOUSING AND URBAN DEVELOPMENT FUNDING, PLEASE RAISE YOUR HAND. OKAY. AND THOSE THAT DO NOT -- >> Tu: I'M SORRY, CAN YOU REPEAT THAT MAYOR? I DIDN'T HEAR YOU VERY WELL >> Mayor Muns: WELL, YOU JUST GAVE A LOVELY SPEECH, AND I THINK I -- (LAUGHTER) I THINK I KNOW YOUR DIRECTION, BUT I ASKED FOR YOU TO RAISE YOUR HAND IF YOU WANTED TO CONTINUE RECEIVING HUD FUNDS. OKAY. SO THAT WOULD BE 6-2. >> (OFF MIC). >> Mayor Muns: IT'S OKAY. THANK YOU. >> MR. MAYOR, DID WE HAVE -- SINCE WE MIXED THOSE TWO A LITTLE BIT, DID WE HAVE CLARIFICATION ON ITEM I, BECAUSE -- >> Mayor Muns: ITEM II. >> ITEM II, SORRY. >> Mayor Muns: I THINK SO. MARK AND LORI, I THINK WE -- >> SO THERE WERE SEVERAL AREAS TO BRING BACK TO COUNCIL. FIRST WAS THE UPDATED PROCESS THAT WE'RE IN THE PROCESS OF REVIEWING, TO BRING BACK TO COUNCIL AS QUICKLY AS POSSIBLE, AS SOON AS WE'VE REVIEWED THAT, THE GRANT PROCES INCLUDING THE RUBRIC, FOR COUNCIL TO BE ABLE TO SEE THE GRANT PROCESS, AND I WOULD INCLUDE THAT WITH THE APPLICATION AND ANY MATERIALS THAT GO WITH THAT, THAT COUNCIL IS ABLE TO SEE THOSE ASPECTS, AS WELL AS THE RUBRIC, AND BRING THAT BACK IN AS TIMELY A MANNER AS WE CAN POSSIBLY GET IT TO TRY TO BEAT THAT GRANT PROCESS TIMELINE SO THAT COUNCIL CAN LAY EYES ON THAT AND PROVIDE ANY FEEDBACK THAT MIGHT BE CONCERNING WITH REGARD TO THAT. THE OTHER ELEMENT THAT WE WERE ASKED TO GO BACK AND LOOK AT, I BEEVE, WAS THE ASPECT OF THE POLICY -- PROGRAM POLICIES WITH REGARD TO WORK THAT'S BEING DONE BY STAFF IN PROVIDING A REPORT BACK TO COUNCIL ON THOSE ELEMENTS. >> OKAY, YEAH. BECAUSE I THINK THE SECOND PART THAT YOU JUST MENTIONED IS IMPORTANT FOR A COUPLE OF REASONS. ONE, I REALLY DON'T WANT US TO BE A WHOLE SERIES OF GENERAL CONTRACTORS WITHIN THE CITY DOING REHABS AND WE'RE DOING THE GC WORK. AND THEN WHERE THERE ARE A LOT OF REALLY GOOD GERAL CONTRACTORS OUT IN THE COMMUNITY. AND SO I THINK WE NEED TO USE THE COMMUNITY MORE THAN OUR OWN PEOPLE. SO I WANTED TO STRESS THAT FROM THE STANDPOINT. I ALSO WANTED TO STRESS FROM THE STANDPOINT THAT IF WE -- YOU KNOW, AGAIN, AS I MENTIONED, IF WE CAN'T FIX SOMETHING, THEN WE NEED TO STOP WHAT WE'RE DOING. AND I SAY THAT ESPECIALLY IN THE HOME FUNDS, WHICH IS WHY I VOTED THE WAY THAT I DID ON THE THIRD MEASURE, ESPECIALLY ON THE HOME FUNDS BECAUSE IT COMES WITH AN EARMARK FOR A CHDO, AND IF YOU DON'T HAVE A CHDO, EVENTUALLY THE MONEY HAS TO GO BACK AND IT MAKES US LOOK BAD. WE HAVE TO DO SOMETHING THERE TO FIX THAT. >> SO LAST THING, WE DO CURRENTLY HAVE A CHDO. IT'S NOT LOCATED IN PLANO. THEY WERE DOING WORK IN PLANO BUT OUT OF FT. WORTH. WE DO CURRENTLY HAVE THE CHDO. TO MY KNOWLEDGE, I THINK WE HAVE TURNED BACK ONE ELEMENT OF FUNDS AS FAR AS FEDERAL FUNDS. >> IT WAS ACTUALLY STATE FUNDS. >> THANK YOU. >> AND THAT WAS BECAUSE ONE OF OUR NONPROFITS WAS NOT ABLE TO EXPEND IT. >> THANK YOU. >> YES, SIR. >> SO I AGREE WITH YOU, COUNCILMAN, IF WE GET THE FUNDS, WE NEED TO SPEND THE FUNDS IN THE COMMUNITY. AND WE WILL BRING BACK THOSE REPORTS AND THOSE UPDATED POLICIES AND PROCESSES. >> Mayor Muns: ALL RIGHT. ITEM IV, CONSENT AND REGULAR AGENDAS. ITEM V, COUNCIL ITEMS FOR DISCUSSION/ACTIONN FUTURE ENDAS. OKAY. LET'S MOVE ONTO THE CONSENT AGENDA. >> WE WENT INTO THE REGULAR MEETING AND IT JUST CARRIED OVER FROM THE PRELIMINARY. (LAUGHTER) >> WE'RE GOOD. >> Mayor Muns: WE WERE THE HARE AND T TORTOISE AND WE JUST CAUGHT UP WITH THE HARE. >> THE CONSENT AGENDA. ITEMS MAY BE REMOVED FROM THIS AGENDA FROM INDIVIDUAL DISCUSSION BY A COUNCILMEMBER OR ANY CITIZEN. THE PRESIDING OFFICER WILL BE BASED ON THE NUMBER OF SPEAKER EQUESTS. >> MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED. >> SECOND. >> Mayor Muns: I HAVE A MOTION AND SECOND TO APPROVE THE CONSENT AGENDA. PLEASE VOTE. >> Tu: MARIA SAYS YES. >> Mayor Muns: THANK YOU, MARIA. SO THAT'S 8-0. MOTION PASSES. NEXT ITEM. >> PUBLIC HEARING ITEMS. MAINING SPEERS ARE LIMITED TO 30 TOTAL MINUTES OF TESTIMONY TIME WITH THREE MINUTES ASSIGNED PER SPEAKER. THE PRESIDING OFFICER MAY AMEND THESE TIMES AS DEEMED NECESSARY. NONPUBLIC HEARING ITEMS, THE PRESIDING OFFICER WILL PERMIT PUBLIC COMMENT ON THE ITEMS NOT POSTED FOR A PUBLIC HEARING. THE PRESIDING OFFICER WILL ESTABLISH TIME LIMITS BASED UPON THE NUMBER OF SPEAKER REQUESTS, LENGTH OF THE AGENDA AND TO ENSURE MEETING EFFICIENCY AND MAY INCLUDE A CUMULATIVE TIME LIMIT. SPEAKERS WILL BE CALLED IN ORDER OF THE REQUESTS ARE RECEIVED UNTIL THE CUMULATIVE TIME IS EXHAUSTED. ITEM ONE, YOU CONSIDERATION TO APPROVE AN INCREASE TO THE CURRENT AWARDED COTRACT AMOUNT FOR A TOTAL CONTRACT AMOUNT OF $27,5 $27,531,530 -- THERE'S TOO MANY NUMBERS -- FOR COLLIN CREEK CULVERT IMPROVEMENTS, PROJECT NUMBER 6804.1 FROM RAGLE INCORPORATED DOING BUSINESS AS RAGLE CONSTRUCTION INCORPORATED FOR ENGINEERING DEPARTMENT AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS. >> ALL RIGHT. GOOD EVENING. MY NAME IS CALE THORN HILL, THE ITEM BEFORE YOU IS THE CHANGE ORDER FOR THE COLLIN CREEK CULVERT PROJECT. THIS CHANGE ORDER IS NEEDED BECAUSE THE DESIGN HAS BEEN REVISED. THERE HAS BEEN STEEL ADDED TO THE DES EXPECTANCY AND THERE HAS BEEN STEEL ADJUSTE FROM A PLACEMENT FROM A SCHEDULE STANDPOINT, THERE ALREADY IS STEEL IN THE EXISTING TUNNEL, SO SOME OF THAT WILL HAVE TO BE CHANGED. BUT BE HAPPY TO ANSWER ANY OTHER QUESTIONS YOU MAY HAVE ON THIS PROJECT. >> THANK YOU, CALEB. MAYOR PRO TEM? >> Prince: I JUST WANTED TO CLARIFY OR CONFIRM THAT EVEN IF THE COLLIN CREEK MALL DEVELOPMENT WASN'T GOI TO HAPPE WE'RE WORKING ON, AT SOME POINT, THESE CULVERTS WHICH WERE OUR RESPONSIBILITY, THEY WOULD HAVE HAD TO BE REINFORCED WHETHER WE HAD A NEW MALL OR NOT, CORRECT? >> THAT'S CORRECT, YEAH. THOSE WERE BUILT, I BELIEVE, IN '79 OR '80. THEY'RE OVER 40 YEARS OLD. THEY WOULD HAVE TO BE REHABBED. >> Prince: GREAT, THANK YOU. >> Mayor Muns: ANY OTHER QUESTIONS FOR STAFF? DO WE HAVE A MOTION? THIS IS NOT A PUBLIC HEARING >> MOTION TO APOVE. >> SECOND. >> Mayor Muns: THANK YOU. I HAVE A MOTION AND A SECOND TO APPROVE AGENDA ITEM NUMBER 1. PLEASE VOTE. >> MARIA TU VOTES YES. >> Mayor Muns: THANK YOU. MOTION PASSES 8-0. THANKS, CALEB. >> ITEM 2, CONSIDERATION TO APPROVE A SETTLEMENT AGREEMENT BETWEEN THE CITY OF PLANO AND COLLIN CREEK DEVELOPMENT, LLC REGARDI DESI OF CULVERTS AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS CONSISTENT WITH THE DEAL POINTS LISTED HEREIN AND AS PRESENTED BY STAFF. >> MAYOR AND COUNCIL, THE CHANGE ORDER REQUIRED SOME COST SHARING BETWEEN US AND OUR PARTNERS. AND THIS WOULD APPROVE THE SETTLEMENT AGREEMENT TO DO THAT COST SHARING. >> MOTION TO APPROVE THIS ITEM. >> SECOND. >> Mayor Muns: THANK YOU. I HAVE A MOTION AND A SECOND TO APPROVE AGENDA ITEM NUMBER 2. PLEASE VOTE. >> Tu: MARIA TU VOTES YES. >> Mayor Muns: THANK YOU. MOTION PASSES 8-O. NEXT ITEM. >> ITEM NUMBER 3, DISCUSSION AND DIRECTION RE: CERTIFICATION OF EMERGING AND RELIABLE TRANSPORTATION TECHNOLOGY PROGRAM, SWYFT CITIES. >> MY NAME IS BRIAN AND I'M WITH THE TRANSPORTATION MANAGER. AND TODAY I'M GOING TO GIVE YOU A BRIEF OVERVIEW OF WHAT THE COUNCIL MEMBER O GOVERNMENTS INITIATED LAST YEAR. SO IF YOU RECALL, OCTOBER 2022 CALEB THORNHILL, EXCUSE ME, GAVE A PRESENTATION ON THIS NEW PROGRAM. AND -- WELL, I NEED A DRINK. I' GETTING OVER A COLD. CALEB GAVE A BRIEF PRESENTATION IN COUNCIL CONCURRENCE TO SUBMIT UNDER THIS TRANSPORTATION PROGRAM. IT IS FOR INNOVATIVE TRANSPORTATION TECHNOLOGIES AND COGNITIVE HAD DEVELOPED THIS PROGRAM AND INITIATED A CERTIFICATION PROCESS. TWO COMPANIES HAD CERTIFICATED TO COG, THAT WAS JPODS AND TRANS POD. AND WE DECIDED THAT WE WANTED TO SUBMIT ON JPODS TO BEGIN THE DISCUSSIONS WITH JPODS. WE GOT COUNCIL CONCURRENCE AND WE DID SUBMIT AND WE DID GET SELECTED BY JPODS SEEKING DISCUSSIONS. DISCUSSIONS WHITE FRANKLY DID NOT GO VERY FAR. WE REQUESTED SPECIFIC INFORMATION FROM JPODS AND THEY HAVE YET TO PROVIDE THAT INFORMATION. SO THE DISCUSSIONS AREN'T DEAD AT THIS POINT, BUT IT DOESN'T APPEAR THAT THEY'RE GOING TO BE MOVING FORWARD EITHER. SO FAST FORWARD TO TODAY, AND COGN COG HAS ANOTHER ROUND F THIS TRANSPORTATION TECHNOLOGIES PROGRAM AND ONE HAS SUBMITTED CALLED SWYFT CITIES. SWYFT CITIES IS ACTUALLY A SPINOFF OF GOOGLE. IT WAS -- ALL THE TECHNOLOGIES WERE DEVELOPED UNDER GOOGLE FOR A VERY SPECIFIC POINT TO MULTI-POINT PERSONAL TRANSPORTATION SYSTEM THAT GOOGLE WANTED TO DEVELOP FOR ONE OF THEIR CAMPUSES. THEY DEVELOPED THE TECHNOLOGY. I THINK THEY DECIDED NOT TO IMPLEMENT IT, BUT THEY SPUN IT OFF INTO A SEPARATE COMPANY. SWYFT CITIES LIKE JPODS IS A POINT TO MULTI-POINT PERSONAL AERIAL TRANSIT SYSTEM. EACH VEHICLE IN THE SYSTEMS WOULD ROUGHLY CARRY FOUR INDIVIDUALS AND SIMILAR TO JPODS, SWYFT CITIES WOULD USE A PHONE APP TO SCHEDULE A RIDE AND PAY FOR THE RIGHT. THAT'S THE COMPARISON -- THAT'S THE SIMILARITIES BETWEEN THE TWO, BUT THERE ARE SOME MAJOR DIFFERENCES BETWEEN THE TWO COMPANIES. JUST IS JUST THE INFRASTRUCTURED REQUIRED. JPODS REQUIRES A CANTILEVERED FIXED GUIDEWAY FOR THEIR AERIAL SYSTEM AND THEIR SUPPORT STRUCTURES ARE FAIRLY CLOSE TOGETHER. SWYFT CITIES ACTUALLY USES A CABLE SYSTEM SO THEY CAN ACTUALLY GO 300 FEET BEFORE THEY HAVE TO HAVE SUPPORT STRUCTURES. THAT ACTUALLY TRANSLATES INTO SIGNIFICANT COST SAVINGS. SO IF YOU LOOK AT THE COST ON THIS PARTICULAR SLIDE IT'S ROUGHLY HALF THE PRICE OF JPODS, SWYFT CITIES' IS. BOTH SYSTEMS USE BATTERIES FOR THEIR OPERATION OF THEIR VEHICLE, BUT JPODS USES SOLAR FOR EVERYTHING ELSE AND SWYFT CITIES USES ELECTRICAL SERVICE FOR THEIR STATIONS, AT WHICH POINT THEY WOULD RECHARGE THEIR BATTERIES FOR THEIR VEHICLES. AS F AS STATION CONFIGURATIONS, SWYFT CITIES IS ACTUALLY VERY FLEXIBLE. THEY CAN GO AT GRADE FOR THEIR STATIONS, THEY CAN GO AERIAL FOR THEIR STATIONS. THEY CAN GO WITHIN THE PUBLIC RIGHT-OF-WAY. THEY CAN GO ON PRIVATE PROPERTY. THEY CAN BE SMALL, HAVE A SMALL FUTU FOOTPRINT, THEY CAN HAVE A LARGE FOOTPRINT DEPENDING ON DEMAND, AND THEY CAN ACTUALLY BE ENCLOSED OR OPEN. ENCLOSED COULD BE COMPLETELY WITH HVAC, SAY THEY HAVE A VERY HIGH DEMAND LOCATION THAT MIGHT HAVE SEVEN OR EIGHT STALLS TO PICK PEOPLE UP AND MOVE THEM THROUGH THE SYSTEM. AND AS FAR AS THE ROUTING IS CONCERNED, IT REALLY DEPENDS ON DEMAND, IT DEPENDS ON THE SUPPORT OF THE PROPERTIES. FOR INSTANCE, IF A CORPORATE CAMPUS DOES NOT WANT TO HAVE A STATION AT THEIR CORPORATE CAMPUS, OBVIOUSLY WE WOULDN'T PUT ONE RIGHT NEXT TO THEM. THIS IS A MAP WE SUBMITTED FOR THE JPODS APPLICATION LAST YEAR, AND THE YELLOW PART IS EIGHT MILES OF POTENTIAL ROUTES THAT WE COULD HAVE IN THE NORTHWEST PLANO AREA WITH POTENTIAL EXTENSIONS. WE PLAN ON SUBMITTING SOMETHING VERY SIMILAR FOR WE ALSO PLAN ON SUBMITTING A MUCH SMALLER TWO-MILE SEGMENT TO GIVE A STARTER OR PILOT PROGRAM FOR SWYFT CITIES TO CONSIDER. AND RIGHT NOW WE'RE CONSIDERING THE -- A LOOP AROUND LEGACY WEST, LEGACY TOWN CENTERORTHWHIC WOULD UTILIZE THE STREETS OF LEGACY COMMUNICATIONS HEADQUARTERS AND PARKWOOD. SO WHAT DO WE KNOW AT THIS POINT? WE'VE ALREADY BEEN THROUGH THE PROCESS ONCE. THE PROCESS HASN'T CHANGED. WE'RE VERY FAMILIAR WITH THE PROCESS. IT'S VERY SIMPLE, STRAIGHTFORWARD. THERE'S NO FINANCIAL COMMITMENTS AT THIS POINT. WE CAN SUBMIT THE APPLICATION, NO COMMITMENT. NO FINANCIAL COMMITMENTS. WE CAN BEGIN DELIBERATIONS. WE CAN ACTUALLY CONDUCT, BE PART OF A FEASIBILITY STUDY, AGAIN NO FINANCIAL COMMITMENTS AS PT OF THE CITY. DEPENDING ON HOW THE PUBLIC-PRIVATE PARTNERSHIP IS SETUP, WE MIGHT HAVE THE FINANCIAL COMMITMENT IN THE FUTURE, BUT RIGHT NOW THEY'RE ANTICIPATING THAT THE PRIVATE EQUITY FIRM THAT THEY TEAM UP WITH WITH FUNDING -- EXCUSE ME, FUND THE ENTIRE THING. THE ONLY COMMITMENT THAT WE HAVE REQUESTED OF ANY APPLICANT IS STAFF TIME FOR THE FEASIBILITY STUDY, WHICH WE ANTICIPATE WILL BE SOMEWHERE IN THE LOWER SIDE OF 100 HOURS. SO WHAT ARE WE ASKING TODAY IS THE SAME THING THAT WE ASKED -- CALEB ASKED LAST FALL, IS COUNCIL CONCURRENCE TO SUBMIT AN APPLICATION FOR SWYFT CITIES. AND I'LL OPEN IT UP FOR ANY QUESTIONS. >> Mayor Muns: THANKS, BRIAN. COUNCILMAN GRADY. >> Grady: AT THE REGIONAL TRANSPORTATION COUNCIL WE HAVE TALKED ABOUT THIS PROCESS AND COMPARED IT TO THE JPODS AS WELL. WE'VE HAD SOME PRETTY IN-DEPTH DISCUSSIONS IN FACT ON THIS. I THINK TWO OF THE MAJOR THINGS THAT WE TALKED ABOUT THAT WE FOUND MT BENEFICIAL, WHICH IS WHY I'M ENCOURAGING -- MY FELLOW COUNCIL MEMBERS TO APPROVE THIS, IS NUMBER ONE THE FUNDING IS ALREADY THERE. THAT WAS ONE OF THE STUMBLING BLOCKS THAT WE HAD IS THEY ALREADY HAVE A PRIVATE EQUITY COMPANY PUTTING FUNDING INTO THIS PROJECT. NUMBER TWO, THEY'VE ALREADY BUILT TWO OF THESE. SO IT ISN'T A CONCEPT THAT IS SITTING ON A PIECE OF PAPER. THEY'VE ACTUALLY BUILT TWO FUNCTIONAL UNITS. SO IT'S SOMETHING THAT THEY'VE ALREADY EXPERIENCED AND WE'RE NOT T FST OUT OF THE CHUTE. SO I JUST WANTED TO ADD THAT INTO THE DISCUSSION THAT I FELT IN THE DISCUSSIONS AT THE REGIONAL TRANSPORTATION COUNCIL THAT THIS LOOKED LIKE A VERY PLAUSIBLE SOLUTION TO EXPLORE. >> Mayor Muns: COUNCIL MEMBER HOLMER? >> Holmer: CAN I GET CLARIFICATION THAT YOU'RE ASKING FOR PERMISSION FOR APPLICATION. >> THE APPLICATION IS ALMOST COMPLETE AT THIS POINT, JUST TO SUBMIT IT. >> Holmer: WE'RE NOT SUGGESTING ONE OPTION OTHER THE OTHER, BUT SAYING WE WOULD LO INVESTIGATE THIS. >> CORRECT. >> Holmer: THANK YOU. >> Mayor Muns: COUNCILMAN RICCIARDELLI. >> Ricciardelli: I'M ABSOLUTELY IN FAIR OF THIS. THANK YOU FOR EXPLORING NEW TECHNOLOGIES WITH NO COMMITMENT IF IT DOESN'T WORK OUT. I THINK THAT'S A GREAT DEAL TO GET IN ON THE FRONT END OF SOMETHING THAT IF IT DOES WORK OUT COULD REALLY HELP TRAFFIC IN THE CITY. ONE THING AS WE DO EXPLORE THIS THAT MIGHT MERIT ASKING SWYFT CITIES ABOUT IS HOW THE SAFETY IN -- FOR OCCUPANTS IN THESE PODS COMPARES TO OTHER FORMS OF PUBLIC TRANSPORTATION. BECAUSE ONE THING I WAS THINKING ABOUT IN SEEING THAT PICTURE WITH A SMALL NUMBER OF OCCUPANTS IN AN ENCLOSED SPACE, YOU KNOW, WHERE THEY CAN'T GET OUT FOR THE DURATION OF FROM POINT TO POINT, IS, YOU KNOW, IF YOU GET A BAD ACTOR ON THERE, YOU KNOW, HOW DO WE MAKE SURE SOMEBODY'S NOT ASSAULTED OR SOMETHING. OBVIOUSLY THAT CAN HAPPEN ON OTHER FORMS OF PUBLIC TRANSIT AS WELL, BUT, YOU KNOW, A LOT OF TIMES IF YOU HAVE LIKE LIGHT RAIL OR A BUS YOU MIGHT HAVE A BIGGER SPACE, MORE PEOPLE POTENTIALLY ON THERE AND I'MUST WONDERING, YOU KNOW, IF SAFETY IS COMPARABLE TO OTHER FORMS OF PUBLIC TRANSIT. BUT I THINK IT'S AN EXCITING POTENTIAL NEW TECHNOLOGY SO THANK YOU FOR LOOKING INTO THAT. >> I'D LIKE TO ADDRESS THAT. WE'VE BROUGHT THAT UP. THEY'VE ALREADY APPROACHED THAT BASED ON THEY WERE GIVEN THE JPODS SUBMITTAL AND SAID WE LIKE WHAT YOU GUYS ARE DOING. I SHOULD HAVE PUT THAT IN THE PRESENTATION. WE ASKED THE QUESTION ABOUT SAFETY AND THE RESPONSE IS WE HAVE FACIAL RECOGNITION ON THE INDIVIDUAL CARS. >> Ricciardelli: SO SOMEBODY WITH A CRIMINAL RECORD WHAT WOULD HAPPEN IF FACIAL RECOGNITION SAYS THIS IS A REGISTERED SEX OFFENDER? WHAT HAPPENS WHEN THEY TRY TO -- >> WE DIDN'T EXPLORE WHAT THE CONSEQUENCES WERE, BUT ACTUALLY THEY OFFERED UP -- ONE OF THE THANKS THAT THEY'VE ENCOUNTERED IS HAVING A STATION AT A PRIVATE -- LET'S JUST SAY ONE OF THE BIG CORPORATE CAMPUSES AND ACTUALLY HAVING FACIAL RECOGNITION YOU CAN ACTUALLY GO TO THAT CORPORATE CAMPUS -- CAN'T GO TO THAT CAMPUS UNLESS YOU ARE ALREADY REGISTERED WITH THAT PARTICULAR CAMPUS. Ricardelli: GOT YOU. THIS IS ANOTHER EXAMPLE OF OUR EXCELLENT CITY OF PLANO STAFF. THANK YOU, BRIAN, FOR HAVING LOOKED INTO IT AND THANK YOU FOR CONTINUING TO LOOK INTO ALL OF THESE THINGS. >> Mayor Muns: I WANTED TO ADD ONE POINT TO THAT. WHEN THAT DISCUSSION CAME UP AT THE REGIONAL TRANSPORTATION COUNCIL IT WAS ALREADY POINTED OUT THAT THESE ARE VERY MUCH LIKE AN UBER VEHICLE EXCEPT THERE'S NO DRIVER. SO IF YOU DECIDE THAT YOU WANT TO BE THE ONLY OCCUPANT IN THIS, YOU'RE THE ONLY OCCUPANT IN IT. >> Ricciardelli: OH, OKAY. FANTASTIC. >> Mayor Muns: SO THIS IS JU A DIRECTION TO MOVE FORWARD. IF I COULD JUST GET A HAND VOTE THAT WE'D LIKE YOU TO MOVE FORWARD WITH THE-- THANK YOU. ITEM 4. YOU READY, KAREN? [LAUGHTER] >> PRESENTATION OF THE FISCAL YEAR 2022 -- >> Mayor Muns: I'M THINKING ABOUT YOU. PRESENTATION OF THE 2022-23 STATUS REPORT. >> IT'S PAST MY BEDTIME. >> Mayor Mun AND THREE-YEAR FINANCIAL FORECAST. KAREN RHODES WHITLEY. WELCOME BACK. >> OKAY. AS MARK MENTIONED, THE FINANCIAL FORECAST THAT'S INCLUDED IN YOUR PACKET BEGINS THE BUDGET PROCESS FOR '23-24. THE FRAMEWORK THAT WE HAVE HERE IS WE'RE PRESENTING TO THE CITY WITH AN OPPORTUNITY TO TAKE A LOOK AHEAD INTO THE FUTURE, IDENTIFYING THE CHALLENGES AND OPPORTUNITIES FACING US OVER THE NEXT THREE YEARS. THIS BECOMES THE STARTING POINT FOR THE DEVOPME OF THE BUDGET. EVERY ANNUAL BUDGET ADOPTED BY THE CITY COUNCIL IS REQUIRED TO BE BALANCED. ANY FUND DEFICIT YOU SEE IN HERE WILL BE RECTIFIED DURING THE BUDGET PROCESS. WE'RE FOLLOWING THE SAME THEMES AS LAST YEAR AND WE HAVE A NEW ONE UNDER FINANCIAL POLICIES AND RATINGS, WE HAVE INCLUDED THE FIVE-YEAR STRATEGIC FINANCIAL PLAN THAT WE'RE ALL CURRENTLY WORKING ON. SO IN ADDITION TO THA W QUALITY INFRASTRUCTURE, KEEP UP WITH OUR SERVICE DEMANDS,& AFFORDABLE PROPERTY TAX RATE AND MAINTAIN OUR PERSONNEL. WE DO HAVE SEVERAL CHALLENGES THAT ARE STILL LINGERING FOR US. WE HAVE A LABOR SCARCITY ISSUE. A LOT OF OTHER PLACES ARE HAVING THIS TOO. WE HAVE SOME DEPARTMENTS THAT ARE RUNNING A 20% ATTRITION RATE CURRENTLY. ONGOING INFLATIONARY PRESSURES, RIGHT NOW THE NATIONWIDE INFLATION RATE IS SIX PERCENT. WE'RE DOING THE SAME THING THAT WE DID LAST YEAR, WE'RE KEEPING A MILLION DOLLARS IN OUR NON-DEPARTMENTAL COST CENTER. IT WORKED OUT REALLY WELL FOR US LAST YEAR WHEN, SAY, LIKE PARKS AND REC GOT HIT WITH A BIG CONTRACT INCREASE BECAUSE OF INFLATION, WE GAVE THEM THE MONEY THROUGH THAT. WE'RE STILL PLAYING CATCH-UP FROM COVID. WE HAVE SEVERAL SUPPLY CHAIN ISSUES. IN ADDITION TO THAT, THE UIPMT IEALLY BECOMING MORE EXPENSIVE. THE INFLATIONARY FACTORS ON EQUIPMENT, 30 TO 40%. I DISCUSSED WITH MARK DURING THE BUDGET PROCESS THIS YEAR WE ARE GOING TO BE ADDING AN INFLATIONARY FACTOR TO OUR DEPRECIATION SCHEDULES TO GET MORE MONEY TO GET THE POLICE CARS AND FIRE TRUCKS ORDERED. OUR COMMUNITY INVESTMENT PROGM HE LAST FIVE YEARS. RIGHT NOW WE HAVE $531 MILLION IN PROJECTS, THAT'S EITHER PROJECTS THAT'S BEING DESIGNED, IT'S BEING BUILT. SOMEHOW SOME KIND OF RESOURCE IS TOUCHING IT RIGHT NOW. SEVERAL DEPARTMENTS ARE GOING TO BE NEEDING ADDITIONAL PERSONNEL TO MEET THOSE DEMANDS. THE GENERAL FUND IS RIGHT NOW FOR '23-24 PROJECTED TO BE AT 30 DAYS. WE DO NOT HAVE THE INFORMATION FROM THE CHIEF APPRAISER'S OFFICE YET APRIL 6, COLLIN COUNTY IS SCHEDULED TO HAVE A MEETING AND THEY'RE SUPPOSED TO HAND US OUT THE PRELIMINARY ROLL. AT THAT TIME WE WILL LET ALL Y'ALL KNOW WHAT IS INCLUDED IN THAT. AND THEN THE DENTON CENTRAL APPRAISAL DISTRICT PLANS ON HANDING US THE INFORMATION APRIL 28TH. THIS FORECAST ASSUMES A THREE PERCENT SALARY INCREASE FOR CIVIL SERVICE PLUS NON-CIVIL SERVICE INDIVIDUALS, AND IN ADDITION A 15% HEALTH INSURANCE INCREASE IS GOING TO BE REQUIRED AGAIN. WE HAD ONE LAST YEAR. THE HOGUE INSURANCE FUND HAS STARTED TO STABILIZE. FROM WHAT WE EXPERIENCED DURING COVID, OF COURSE FOR WHAT A YEAR, TWO YEARS, NOBODY WENT TO THE DOCTOR BECAUSE OF COVID, AND THEN ALL OF A SUDDEN EVERYTHING OPENED UP AND BECAUSE SOME OF THOSE -- IT BECAME MORE SERIOUS DURING THE COVID EVENT. SO WE'VE HAD SOME ISSUES WITH THAT AND IN FACT ALL AROUND I KNOW A BUNCH OF CITIES ARE HAVING THEAME THING. THERE'S NO NEW PROGRAM OR SERVICE ENHANCEMENTS INCLUDED AT ALL IN THE FORECAST. THE FORECAST DOES MAINTAIN THE TAX RATE OF 41.76 CENTS RIGHT NOW. IN 24-25 AND 25-26 IN EACH OF THOSE YEARS WE WILL NEED TO MOVE .25 CENTS FROM THE OPERATING RATE OVER TO THE DEBT RATE IN EACH OF THOSE YEARS. THAT MEANS $1.4 MILLION WILL COME OUT OF OPERATIONS INTO PAYING OUR DEBT. IN AITION WE DO HAVE SOME SAVINGS, $2.1 MILLION OVER THE NEXT THREE YEARS. I'M VERY EXCITED ABOUT THIS. OUR RISK MANAGEMENT FUND, OF COURSE WE'RE SELF INSURED EVEN ON OUR WORKER'S COMP. WE HAVE MOVED TO A MEDICAL NETWORK THAT IS REALLY STARTING TO SAVE US MONEY OVER THERE SO THE TRANSFER IS GOING TO GO DOWN ABOUT TWO MILLION DOLLARS. THIS IS A LOOK AT THE GENERAL FUND. YOU WILL SEE IN 20 -- WE'RE 30 DAY 23-24. 24-25, 25-26 RIGHT NOW WE DO HAVE ADDITIONAL REVENUES OR PROGRAM REDUCTIONS WILL NEED TO BE DONE IN THOSE YEARS AND OF COURSE THAT'S A COUPLE OF YEARS OUT. EVERY TIME WE DO THIS FORECAST WE USUALLY HAVE THE SAME SCENARIO, BUT LIKE WE'VE SAID BEFORE, WE WILL BE MAKING THAT UP. JUST SOME ASSUMPTIONS, WE HAVE A REVENUE MODEL THAT IS BUILT. WE USE IT EVERY YEAR. IT RUNS EITHER OFF A POPULATION ASSUMPTION OR AN ECONOMIC ASSUMPTION, AND THAT'S HOW WE TIE THE REVENUE PROJECTIONS. IF IT IS A POPULATION BASE. RIGHT NOW THE PLANNING DEPARTMENT IS TELLING US WE'RE GOING TO INCREASE .3% TO 292,900. THE FOLLOWING YEAR 1.2%. AND THEN 2.6 TO 301,200 IN 25-26. COG WILL PROVIDE US OUR ESTIMATES IN APRIL. WHAT ALL THIS DOES IS SAY IF MY REVENUE IS TRASH COECTIONS TD ON POPULATION INCREASES, WATER REVENUES BASED ON POPULATION, A REC CENTER, MAYBE A MUNICIPAL COURT FINE IS BASED ON AN INDIRECT. SO WE TAKE THAT, THE DIRECT WOULD BE .3%, INDIRECT WE CUT IT IN HALF. THE SAME THING ON THE ECONOMIC BASE ASSUMPTIONS, WE ARE SAYING RIGHT NOW THAT THE INFLATIONARY RATE FOR NEXT YEAR WILL BE FOUR PERCENT. THE YEAR AFTER THAT IS THREE PERCENT, AND THREE PERCENT THE YEAR AFTER THAT. WE ARE HAVING A BOND SALE. IN FACT, DENISE TACKEY AND I HAVE RATING CALLS NEXT WEEK. WE'RE GOING TO ISSUE $80 MILLION IN G.O. BONDS AND NINE MILLION IN TAX NOTES. FUTURE ISSUANCES, 75 MILLION IN 24, 75 MILLION IN 25 AND 26. THIS IS ALL AUTHORITY THAT STEMS FROM THE PROJECTS THAT PASSED DURING THE 2021 BOND REFERENDUM. I ALREADY MENTIONED THAT WE ARE GOING TO BE MOVING .25 CENTS FROM THE OPERATING RATE OVER TO THE DEBT RATE IN THAT SENSE STARTING IN 24. THIS IS A LOOK AT YOUR ASSESSED PROPERTY VALUATIONS. THIS IS GOING BY -- BECAUSE BO DAFFIN WAS THE CHIEF APPRAISER. NOW WE HAVE A BRAND NEW ONE. ANYWAY, HE IS PLANNING -- AS I MENTIONED BEFORE IT IS SCHEDULED FOR APRIL 6 THAT WE ARE GOING TO GET OUR NEW INFORMATION. THIS IS BASED ON SOME INFORMATION THAT WE RECEIVED FROM THE APPRAISAL DISTRICT BEFORE BO ACTUALLY RETIRED. LOOKS LIKE AN INCREASE OF THREE PERCENT ON THE EXISTING PROPERTY VALUES AND THEN NEW PROPERTY VALUE GROWTH OF 500 MILLION IN EACH OF THE YEARS. FOR 25 AND 26 IT'S GOING TO BE TWO PERCENT. THE TAX RATE IS 41.76 CENTS. YOUR ONE CENT ON THE TAX RATE IS $1.5 MILLION NOW. SALES TAX, SALES TAX IS STILL GOING UP. NOW, IT HAS PEAKED, ACCORDING TO OUR SALES TAX CONSULTANT. AND WHEN HE'S TALKING ABOUT PEAKED, HE MEANS THE AMOUNT OF INCREASES IS ACTUALLY STARTING TO DROP. RIGHT NOW FOR THE FIRST FIVE MONTHS OF COLLECTIONS, SALES TAX IS UP $3.1 MILLION. OUR FEBRUARY CAME IN AT $8.8 MILLION, OUR A 14% INCREASE. IN ADDITION TO THE ROBUST RETAIL AND NON-RETAIL SALES, INFLATION HAS DEFINITELY PLAYED A PART IN THESE SALES TAX INCREASES. SO AS WE MOVE THROUGH THE FORECAST, WE WILL START SEEING SOME DIPS IN SALES TAX AS FAR AS OUR PROJECTION GOES. IN ORDER TO REMAIN CONSERVATIVE, WHAT WE HAVE DONE IS DONE YEAR TO DATE SALES TAX AND THEN ADDED FOUR PERCENT ON TO EACH OF THE MONTHS UNTIL THE END OF THE FISCAL YEAR. THAT GIVES YOU $113 MILLION FOR THIS YEAR. OUR NEW THREE-YEAR AVERAGE FOR THE FORECAST IS $108 MILLION. THIS IN ADDITION DOES THE ROLLING OF THE THREE-YEAR AVERAGE PLUS WE'VE ADDED ON FOUR%. OUR ACTUAL THAT WAS COLLECTED IN '21-'22 WAS 108 MILLION. THIS IS A PICTURE OF THE U.S. BUREAU OF LABOR STATISTICS THAT TELLS US WHERE SALES TAX HAS BEEN AND YOU CAN SEE WHERE WE WERE LAST YEAR IN THE BUDGET WE WERE AT NINE% AND IT'S NOW GONE DOWN TO SIX PERCENT. THIS IS OUR SALES TAX PROJECTION. POLICY RIGHT NOW WE HAVE ALREADY COLLECTED $38 MILLION. WE HAVE PLACED IN THE BUDGET THE ADOPTED BUDGET WAS $100 MILLION. AND THEN WE ARE REESTIMATING AT THE 113 MILLION. THIS IS JUST A LOOK AT THE PERCENTAGE CHANGES FROM THE PRIOR YEAR ACTUAL. YOU'LL SEE LAST YEAR WAS UP 17.1%. THIS YEAR, OF COURSE THAT'S GONE DOWN. IT'S GOING TO BE FIVE PERCENT OVER LAST YEAR. BUILDING AND DEVELOPMENT RELATED REVENUES DID SPECTACULAR '21-'22. THEY ARE STARTING TO GO DOWN. DURING THE BUDGET LAST YEAR WE DID INCLUDE A NEGATIVE 15%. WE'RE DOING THE SAME THING AGAIN FOR NEXT YEAR. ALSO RIGHT NOW IT SAYS WE'RE RUNNING ABOUT A MILLION DOLLARS BEHIND WHAT WE COLLECTED LAST YEAR AT THIS TIME, SO FOR '21-'22 WE COLLECTED $10 MILLION. FOR OUR BUDGET -- FOR OUR REESTITE WRE GOING DOWN ABOUT 18% TO $8 MILLION AND THEN AN ADDITIONAL 15 MILLION TO GET US $7 MILLION GOING OUT THROUGH THE FORECAST. INTEREST EARNINGS ARE PROJECTED AT $1.5 MILLION A YEAR. ACTUALS CAME IN AT 1.8. A COUPLE OF THINGS THAT ARE INCLUDED ON THE EXPENDITURE SIDE. AS I MENTIONED BEFORE, WE DO HAVE THE THREE PERCENT FOR CIVIL SERVICE AND NON-CIVIL SERVICE, FOR ALL FUNDS THAT TOTALS $7.4 MILLION. IT IS INCLUDED IN THE BUDGET. WE DID NOT PUT ANYTHING ELSE, THOUGH, IN FOR 24-25 OR 25- 26. WE DO HAVE THE DEVELOPMENT INCENTIVE PROGRAM IS PROJECTED IN THERE. THE INCENTIVE IS TWO CENTS ON THE TAX RATE. WE PLAN ON PUTTING IN THERE 10.7 MILLION ALL THE WAY UP TO 11.3 MILLION. WE'VE INCLUDED 35 MILLION TO GO TO THE CAPITAL MAINTENANCE TRANSFER. AND THEN FUNDING IS ALREADY INCLUDED IN THERE FOR LIBRARY BOOKS AND DIGITAL MEDIA. ADDITN, W HAVE SEVERAL PROJECTED CIP COMING ONLINE. ON THE OPERATING SIDE THE MAJORITY OF THIS IS FOR THE PARKWAY SERVICE CENTER THAT'S GOING TO OPEN, THE FLEET SERVICE CENTER. AND WE'VE GOT TWO EXPANSIONS PLANNED, FIRE STATION 5 AND FIRE STATION 8. THE TOTAL OVER THE PERIOD IS $1.3 MILLION. WHAT IS NOT INCLUDED IN HERE ARE ANY DEPARTMENTAL REQUESTS. WE'RE KICKING OFF THE BUDGET PROCESS TOMORROW WITH THEM, SO THERE IS NO MANTES IN HERE, NO GROWTH, NO INCREASED EXPENDITURE, NO TECHNOLOGY REQUESTS. ALL OF THESE WILL BE DISCUSSED DURING THE BUDGET PROCESS, AND THE CITY MANAGER SITS DOWN WITH ALL THE DEPARTMENTS A WEEK IN JUNE AND GATHERS UP ALL THAT INFORMATION. PRELIMINARY PERSONNEL REQUESTS, WE ALWAYS ASK OUR DEPARTMENTS EVERY YEAR WHAT DO YOU THINK YOU'RE GOING TO BE ASKING THROUGH THE BUDGET PROCESS? THEY'VE COME UP WITH 36 $3 MILLION.OSITIONS TOTALING OF THEM ARE FOR PUBLIC SAFETY. 15 OTHER POSITINS, AND THEN OUR ENTERPRISE AND OTHER FUNDS THERE'S AN ADDITIONAL 13 POSITIONS. AT THE END OF THE DAY, LAST YEAR 52 POSITIONS WERE ADDED TOTALING $5.3 MILLION FOR THIS CURRENT YEAR. WATER AND SEWER IS LOOKING REALLY GOOD. AS I'M SURE YOU CAN REMEMBER, LAST YEAR WAS VERY, VERY HOT, ESPECIALLY JULY AUGUST SEPTEMBER. WE ENDED UP RECEIVING SOM EXTRA FUNDING. THE CITY COUNCIL WAS VERY GENEROUS WITH US AND WE WERE ALLOTTED AN ADDITIONAL $7 MILLION THAT WAS DEEPLY NEEDED. WE NEEDED $2 MILLION. IT WAS A SUPPLEMENTAL APPROPRIATION. WE NEEDED $2 MILLION TO PURCHASE AN EXTRA GENERATOR AT THE RIDGEVIEW PUMP STATION AND AN EXTRA $5 MILLION FOR TWO DIFFERENT SEWER PROJECTS, THE PLANO PARKWAY PARALLEL INTERCEPTOR AND THE DALLAS NORTH TRUMP PHASE 2 PROJECTS. WE HAVE INCLUDED ALL THE INCREASES THAT NORTH TEX MUNICIPAL WATER DISTRICT HAS LET US KNOW ABOUT. THESE INCREASES HERE ARE FROM THE FALL OF 2022. THEY ARE CURRENTLY WORKING ON AND REVISING SOME OF THESE NUMBERS. IT COULD GO UP, COULD GO DOWN. RIGHT NOW THIS IS WHAT WE KNOW. NOW, WE DO KNOW, I KNOW WE MENTIONED THIS AND STARTED TALKING TO COUNCIL ABOUT THIS LAST AUGUST. WE'RE GOING TO NEED DURING THIS BUDT WORK SESSION TO DECIDE WHAT WE'RE GOING TO DO ABOUT THE WATER AND SEWER CIP. WE'VE BEEN ON A PAY AS YOU GO SYSTEM SINCE 1993, AND IT'S WORKED OUT VERY WELL FOR US. HOWEVER, NOW WE ARE NOT KEEPING UP WITH THE PROJECTS THAT WE NEED TO HAVE FUNDED. SO WE ARE GOING TO HAVE DAN COME AND TALK TO Y'ALL AND TALK MORE ABOUT THE DIFFERENT PROJECTS. WE'LL BE WORKING ON THIS, THOUGH, OVER THE NEXT COUPLE OF MONTHS. OKAY. JUST TO HIGHLIGHT A CPLE OTHER FUNDS, THE CONVENTION AND TOURISM FUND IS DOING QUITE WELL. IN ADDITION, WE DID GO AHEAD AND TAKE OUT THE SHORT-TERM. THAT'S WHERE THE SHORT-TERM RENTAL HOT TAXES GO. WE DID TAKE THAT OUT FOR THE COMING UP FUTURE YEARS, JUST BASED ON THE DIFFERENT CONVERSATIONS Y'ALL CURRENTLY HAVING. MUNICIPAL DRAINAGE FUND IS DOING REALLY WELL. WE'LL TALK TO YOU ABOUT SUSTAINABILITY AND ENVIRONMENTAL SERVICES. IT HAS NOTONE WELL, BUT WE HAVE WAYS TO SOLVE THAT. THE RECREATION REVOLVING FUND AND GOLF COURSE FUND HAVE DONE MARVELOUS. REC REVOLVING CAME THROUGH SPECTACULAR THROUGH THE COVID PERIOD SO IT IS REALLY UP AND RUNNING AND OUR CAPITAL MAINTENANCE FUND IS TOO. IF YOU REMEMBER, WE DID PASS A TWO AND A HALF-- TWO .50 DOLLARS INCREASE PER MO MONTH -- $2.50 INCREASE PER MAINTAIN FOR THE 95-LLON TRASH CONTAINER. ANYWAY, EVEN WITH THAT WE'RE STILL HAVING SOME ISSUES HERE. YOU WILL SEE THE RED AT THE BOTTOM. THAT WOULD BE THE DOLLAR AMOUNT -- OUR ACTUAL FINANCIAL POLICIES FOR THE ENVIRONMENTAL SERVICE FUND IS 15 DAYS. THE AMOUNT AT THE BOTTOM IS WHAT WOULD BE REQUIRED, ADDITIONAL REVENUES OR PROGRAM REDUCTIONS, TO MEET THAT. SO RIGHT NOW WE HAVE HIRED NEW GEN STRATEGIES AND SERVICES. THEY ARE CONDUCTING A FL COST OF SERVICE PLAN AND A FIVE-YEAR RATE MODEL. IT IS ESTIMATED TO BE COMPLETED IN JUNE. JULY WHEN WE KICK OFF THE BUDGET WITH Y'ALL, WE WILL BE BRINGING RECOMMENDATIONS ON HOW TO SHORE UP THIS FUND. IN ADDITION, WE ALSO HAVE OUR OWN IN-HOUSE COMPOSTING STUDY IS ALSO IN PROGRESS. SO THIS FUND WAS REALLY, REALLY HIT WITH A THE COST OF EQUIPMENT, HAS REALLY GONE UP ON THEM. ALSO A PAIN POINT IS WE USED TO COLLECT 7, 800,000 PER YEAR IN RECYCLING REVENUE. THAT HAS COMPLETELY DRIED UP COMPLETELY. NOW IT'S ZERO. IN ADDITION, WE ALSO INCLUDED IN HERE A THREE PERCENT SALARY INCREASE AND THE 15% HEALTH INSURANCE INCREASE. WE DID HAVE AN OVERTIME OVERAGE DUE TO TROUBLE WITH RECRUITING AND RETENTION. AS I MEN'SED BEFORE, THAT'S BACK TO THAT LABOR SCARCITY ISSUE WE HAVE GOING ON. SO WE ARE DEFINITELY WORKING ON THIS. IN FACT, WE HAD A CONFERENCE CALL EARLIERODAY PLAN ON BRINGING YOU BACK RECOMMENDATIONS ON THIS FUND. CAPITAL MAINTENANCE FUND, WE LIKE TO HAVE $20 MILLION AS OUR FUND BALANCE, AND IT'S SUCCEEDING. A COUPLE OF YEARS AGO WE WENT BACK THROUGH BECAUSE THE CAPITAL MAINTENANCE FUND WASN'T DOING ALL THAT WELL. WE TOOK OUT 20 YEAR PROJECTS AND PUT THEM ON THE BOND REFERENDUM AND THAT HAS REALLY WORKED OUT VERY WELL FOR US. IN ADDITION, THIS FUND ALSO WHEN ON OUR SALES TAX CAP POLICY WHEN THAT COMES OVER, WE'VE ENDED UP WITH $28 MILLION EXTRA FUNDED IN HERE BECAUSE OF THAT SALES TAX CAP POLICY. SO THIS IS COMPLETELY SHORED UP HERE. JUST WANT TO TALK REAL QUICK ABOUT THE BUDGET CALENDAR. JULY 26TH YOU WILL RECEIVE YOUR RECOMMENDED BUDGET BY THE CITY MANAGER AND THE CIP. COPIES WILL BE MADE AT LIBRARIES AND ON THE WEBSITE. AUGUST 10th IS OUR BUDGET TOWN HALL MEETING. AUGUST 14TH WE WILL HAVE THE PRESENTATION OF THE CAPITAL IMPROVEMENT PROGRAM THAT NIGHT, A PUBLIC HEARING ON THE OPERATING BUDGET AND COMMUNITY INVESTMENT PROGRAM. YOU WILL APPROVE THE TAX ROLL, AND ALSO THAT'S THE EVENING WHERE YOU DISCUSS THE PROPOSED TAX RATE BECAUSE THE NEXT DAY IT GOES INTO THE NEWSPAPER. AUGUST 17TH -- NOW, THIS IS A CHANGE. AUGUST 17TH IS A THURSDAY EVENING. USUALLY WE DO A SATURDAY BUDGET WORK SESSION. NOALLY THAT WOULD HAVE BEEN SCHEDUED FOR THE 19TH. MARK, WHO I'M SURE WILL TALK TO YOU ABOUT THIS HERE IN A MINUTE, ANYWAY, WE WANT TO TRY MAYBE DOING IT ON A THURSDAY EVENING STARTING AT LIKE 5:30 OR 6:00. WE'LL DO THE BUDGET WORK SESSION AND OF COURSE THE GRANT FUNDING WORK SESSION IS INCLUDED IN THERE. SEPTEMBER 11TH YOU HAVE A PUBLIC HEARING ON THE TAX RATE. THE COUNCIL WILL ADOPT THE OPERATING BUDGET, CIP AND SET THE TAX RATE. AND OF COURSE OCTOBER 1st WE BEG. WHAT QUESTIONS CAN I ANSWER? >> Mayor Muns: THAT WAS VERY COMPREHENSIVE. THANK YOU. [LAUGHTER]. >> MAYOR AND COUNCIL, I WANTED TO ADD A FEW COMMENTS. FIRST OF ALL, KAREN AND HER TEAM ALWAYS DO A FANTASTIC JOB OF GETTING THINGS PREPARED SO WE CAN START OUR BUDGET PROCESS. SO SHE AND KAYCI AND JASON AND THE ENTIRE TEAM DO A FANTASTIC JOB. A FEW KEY ASPECTS TO KEEP IN MIND, NUMBER ONE, THE WATER AND SEWER CAPITAL SIDE OF THINGS. WE TALK A LOT ABOUT ROADS, BUT WHAT'S UNDERNEATH THE ROS MATTERS JUST AS MUCH AND IT'S AGING JUST AS FAST. KEEPING UP WITH THAT INFRASTRUCTURE IS CRITICALLY IMPORTANT AND WE WILL HAVE A BIG DISCUSSION ABOUT ISSUANCE OF DEBT INSTEAD OF CASH FINANCING THOSE AS A WAY OF HELPING RELIEVE SOME OF THE RATE PRESSURE WE'VE HAD OVER THE PAST COUPLE OF YEARS BUT ALSO BE MORE AGGRESSIVE WITH OUR WATER AND SEWER STRUCTURE WHICH WE THINK IS THE RIGHT MOVE FOR THE CITY. THE OTHER THING THAT KAREN MENTIONED WAS THE THURSDAY WORK SESSION. WE'VE TRADITIONALLY HAD A SATURDAY WORK SESSION. Y'ALL HAVE GOTTEN VERY EFFICIENT OVER THE LAST SEVERAL YEARS AND SO WE USUALLY DON'T SPEND A FULL DAY. ACTUALLY, WE DON'T EVEN SPEND HALF A DAY MOST TIMES DOING THIS. AND UNDERSTANDING HOW Y'ALL'S SCHEDULES ARE WITH FAMILIES AND EVERYTHING ELSE, WE'D RATHER GIVE THAT TIME BACK AND EXTEND A THURSDAY NIGHT TO GET THROUGH THAT WORK SESSION AND SEE IF WE CAN BE MORE EFFICIENT THAT WAY. AND I WOULD SENSE THAT THAT'S PROBABLY FINE WITH Y'ALL, BUT IF THERE'S PROTESTS, I'M GOING TO BE OUT IN THE PARKING LOT LATER. Y'ALL CAN FIND ME OUT THERE. [LAUGHTER] BUT I TRULY THINK THAT THIS BUDGET -- I WANT TO MAKE SURE THAT Y'ALL ARE FULLY AWARE, AGING INFRASTRUCTURE REQUIRES A LOT MORE WORK, AND IT'S A LOT MORE COSTLY. I KNOW THAT Y'ALL HAVE HEARD THAT FROM SOME OF OUR COST CONSULTANTS THAT WE'VE HAD AND SOME OF OUR STRATEGIC FINANCIAL PLANS. THE NEED FOR PERSONNEL HAS NOT GONE DOWN. WE ARE DOING A COMPENSATION PHILOSOPHY STUDY THAT WE'RE ALMOST READY TO KICK OFF. I THINK WE'RE JUST THROUGH THE RFP PROCESS AND WE'RE STILL NOT THERE YET. TAKING CARE OF OUR PEOPLE MATTERS TO US. SO HAVING GREAT TALL LEAPT TO DO THIS WORK IS IMPORTANT. AND I'M HOPEFUL THAT WE'LL BE ABLE TO GET THROUGH THAT SOME TIME THIS SUMMER. IT MAY NOT BE IN TIME FOR TH BUDGET, WITH YOU WE'LL HARD TO GET AS FAR AS WE CAN. BUT WITH THAT I WANTED TO JUST TELL YOU WE'RE PREPARED TO BRING BACK WHAT THE NEEDS OF THE ORGANIZATION ARE, BUT AS TRUE TO FORM, I WILL BE MEETING WITH EACH ONE OF YOU INDIVIDUALLY AS PART OF THIS TO MAKE SURE I UNDERSTAND Y'ALL'S NEEDS AND CONCERNS AND MAKE SURE THAT WE INCORPORATE AS MUCH AS WE POSSIBLY CAN INTO THE BUDGET. SO WITH THAT -- >> Mayor Muns: ANY QUESTIONS FOR KAREN? COUNCILMAN WILLIAMS? >> Williams: NO. AFTER YOU, AFTER YOU. >> IT'S NOT SO MUCH A QUESTION FOR KAREN. SORRY YOU HAD HAD TO GET BACK UP. I BLAME THE MAYOR. >> Mayor Muns: YOU CAN SIT DOWN KAREN. [LAUGHTER]. >> I THINK ONE OF THE REASONS WE'VE BEEN SO EFFICIENT WITH OUR SATURDAY WORKSHOPS IS BECAUSE FOR THE PAST FEW YEARS WE HAVE ADOPTED THE NO NEW REVENUE RATE, SO THE DISCUSSION WENT THROUGH KIND OF WITHOUT A WHIMPER. I DON'T KNOW THAT WE'RE GOING TO HAVE THAT OPTION TOO MUCH LONGER. FIRST TO YOUR POINT, TAKING CARE OF OUR AGING INFRASTRUCTURE REQUIRES MONEY. SECOND, INFLATION CONTINUES TO BE A BURDEN. M GLAD WE'RE NOT AT NINE PERCENT ANYMORE. I HOPE WE DON'T RETURN TO IT, BUT SIX PERCENT IS KIND OF CRUSHING. I KNOW WE'RE NOT GOING TO HAVE THE COMPENSATION STUDY UNTIL IT'S TOO LATE FOR THIS BUDGET CYCLE, BUT WITHIN THIS BUDGET CYCLE I WOULD LIKE TO EXPLORE WHAT OPTIONS WE HAVE TO HELP OFFSET THE IMPACT OF INFLATION FOR OUR STAFF. >> GREAT. >> Mayor Muns: COUNCILMAN RICCIARDELLI. I DIDN'T KNOW YOU WERE THERE. I APOGIZ >> Ricciardelli: FANTASTIC. VERY GOOD, THANK YOU. ON A SIMILAR NOTE TO WHAT COUNCIL MEMBER WILLIAMS MENTIONED ABOUT TAKING CARE OF OUR EXCELLENT PEOPLE, OBVIOUSLY THE LABOR SCARCITY ISSUE SHOULD BE SOMETHING THAT EVERY CITY AND ORGANIZATION IS FACING. IT'S OBVIOUSLY A SIGNIFICANT PROBLEM AND SOMETHING I KNOW WE ARE FACING. I'VE TALKED RECENTLY WITH THE PLANO POLICE ASSOCIATION ABOUT HOW WE'RE UNDERSTAFFED THERE. CROSSING GUARDS WE'VE BEEN HEARING ABOUT UNDERSTAFFED THERE. I KNOW THOSE ARE JUST TWO EXAMPLES ILLUSTRATING ACROSS THE ORGANIZATION AND ACROSS EVERY ORGANIZATION RIGHT NOW THERE'S JUST NOT ENOUGH PEOPLE TO FILL THE AUTHORIZED POSITIONS. SO THAT'S OBVIOUSLY A SIGNIFICANT CHALLENGE. THE FACT THAT THERE ARE BUDGETED SALARIES FOR POSITIONS THAT ARE UNFILLED ALSO MEANS OF COURSE THAT THERE ARE SAVINGS FROM THAT IN THE BUDGET, AND I WONDERED TO THE POINT ABOUT TAKING CARE OF OUR PEOPLE AND ALSO PERHAPS AS A STRATEGY TO TRY TO INCREASE THOSE STAFFING LEVELS CLOSER TO , WOULD IT BE POSSIBLE TO LOOK AT USING SOME OF THOSE SAVINGS FOR SIGN-ON BONUSES FOR NEW EMPLOYEES AND RETENTION BONUSES FOR EXISTING EMPLOYEES? >> YEAH. I WILL TELL YOU IN THE PRESENTATION I JUST GAVE YOU, WE DID OUR FIRST PASS AT SALARIES. SO ANY OPENINGS, ALL THAT MONEY IS GONE. IT WENT INTO -- >> Ricciardelli: OKAY. IT'S ALREADY ROLLED OVER. >> IT'S ALREADY IN THERE. NOW THE SECOND PROCESS IS WE GO AND DO REAL SALARIES AT THE END OF MAY. WE CALL UP EACH OF THE DEPARTMENT HEADS, HEY, WHEN ARE YOU HIRING FOR THIS, WHEN ARE YOU HIRING FOR THIS? WE WILL HAVE MORE SALARY SAVINGS, BUT AS OF TONIGHT THEY'RE ALL GONE IN THERE. >> Ricciardelli: OKAY. GOT YOU. SO THEY WERE THERE, BUT THEY'RE ALREADY ROLLED INTO WHAT WE SAW TONIGHT. >> THEY'RE ALREADY IN THERE. AND OF COURSE WE INCLUDE A FOUR PERCENT ATTRITION RATE FOR THE GENERAL FUND, WATER AND SEWER, MUNICIPAL DRAINAGE, AND I THINK SOLID WASTE IS FOUR FUNDS. ANY OF THE OTHER ONES WE DON'T HAVE THAT MUCH ATTRITION OVER THERE, BUT TO MAKE A LONG STORY SHORT, YES, WE WILL HAVE MORE SAVINGS, IT'S JUST NOT HERE TODAY. >> Ricciardelli: OKAY. GOT YOU. THANK YOU FOR THAT. I WAS JUST THINKING IF WE HAD MONEY THAT'S BEEN BUDGETED THAT WAS SITTING AROUND, MAYBE THERE WAS A WAY TO ■USE THAT TO TRY TO, YOU KNOW, INCREASE BOTH RETENTION AND RECRUITMENT, BUT IT SOUNDS LIKE IT'S ALREADY ROLLED INTO EVERYTHING WE'VE SEEN TONIGHT. >> THE SAVINGS ARE. DID YOU WANT TO TALK TO THEM ABOUT THE TWO? WE DID SET SOME BACK FOR THE --E YOU'RE DOING THEFP O FOR IMPLEMENTATION. >> CORRECT. SO MAYOR AND COUNCIL, PART OF WHAT WE'RE PLANNING TO COUNCILMAN WILLIAMS' PERSPECTIVE IS THE TIMING OF THE STUDY WE ARE UNSURE WHERE WE'RE GOING TO BE RIGHT NOW AS FAR AS IF IT'S GOING TO BE IN TIME FOR THE BUDGET TO BE INCORPORATED INTO THE BUDGET, BUT WE DID ANTICIPATE IN THIS CURRENT PRESENTATION TO SET ASIDE SOME FUNDS SO THAT IF IT DOES APPEAR AFTERWARDS WE CAN BEGIN THAT TRANSITION PERIOD TO THAT, THIS NEXT FISCAL YEAR. THAT WE WOULDN'T HAVE TO WAIT A FULL YEAR TO BEG IMPLEMENTATION. SO WE HAVE SET ASIDE A FEW FUNDS TO -- SOME FUNDS, NOT A FEW FUNDS, BUT SOME FUNDS TO BEGIN THAT TRANSITION PERIOD BECAUSE WE FELT LIKE TAKING CARE OF OUR EMPLOYEES AND BEGINNING THAT TRANSITION AS SOON AS POSSIBLE WAS GOING TO BE IMPORTANT FOR US. SO THAT IS INCORPORATED WITHIN THIS AS WELL. >> Ricciardelli: FANTASTIC, THANK YOU. >> Mayor Muns: MAYOR PRO TEM. >> I'M HOPING THAT FEASIBILITY STUDY OR WHATEVER YOU'RE DID CALLING IT IS GOING TO INCLUDE LOOKING AT -- I KNOW IT'S LOOKING AT EVERY SALARY, BUT SPECIFICALLY AT PUBLIC SAFETY, BECAUSE I'VE HEARD THAT IN THE PAST WE WERE AT A HIGHER PERCENTAGE OF WHAT WE PAID COMPARED TO OTHER CITIES AND THAT WE MAY HAVE DROPPED SO IT'S MAKING IT HARDER FOR US TO RECRUIT COMPARED TO OTHER CITIES. SO I KNOW WE'VE BEEN DOING THIS, EVERY GETS THREE PERCENT AND I KNOW WE WANT TO BE FAIR, BUT IF WE'RE LOSING OUR ADVANTAGE OVER OTHER CITIES FOR PUBLIC SAFETY RECRUITING I THINK THAT'S SOMETHING WE NEED TO LOOK AT. >> WE HAVE TAKEN THE APPROACH AND FOR SURE I'VE HAD A NUMBER OF CONVERSATIONS -- I ACTUALLY DID STATION VISITS WITH CHIEF BICKER STAFF AND LISTENED TO FOLKS OUT THERE AS WELL. IT DID COME UP AS A CONCERN AS FAR AS OUR COMPETITIVE ASPECT OF THINGS. BUT I WOULD SHARE THAT WHETHER IT IS A MECHANIC IN OUR FLEET SHOP, WHETHER IT'S AN ACCOUNTANT CUTTING CHECKS, WHETHER IT'S SOMEBODY CUTTING GRASS, WE ARE FACING SCARCITY AND COMPETITION AT EVERY SINGLE POSITION WE HAVE IN THE CITY. SO IT'S IMPORTANT THAT WE GET THE PHILOSOPHY RIGHT. AND THAT'S REALLY WHAT THE STUDY IS GOING OUT AND SAYING IF WE WANT TO BE A CITY OF EXCELLENCE, WHAT DOES IT TAKE FROM A MARKET COMPARISON PERSPECTIVE TO BE ABLE TO DO THAT? AND PUBLIC SAFETY IS ALWAYS GOING TO BE A PRIORITY FOR US TO MAKE SURE THAT WE'RE COMPETITIVE IN THAT AREA. >> Mayor Muns: OKAY. THAT'S A FIRST PASS. WE APPRECIATE IT. WE KNOW THERE'S GOING TO BE 100 MORE. [LAUGHTER]. SO WITH THAT NO FURTHER BUSINESS, WE'RE ADJOURNED.