This transcript details the Moose Lake Reorganizational and Regular City Council meeting on January 12, 2022. [0:04] Jim Michalski: 2022 after the reorganizational meeting we will start a regular meeting so to begin with we'll do the pledge of allegiance with the reorganization but after we close and go to regular we won't have to we'll just go right into the meeting so i'd like to start with the pledge of allegiance please pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all i'd like to thank everyone for coming welcoming guests here tonight [0:50] Jim Michalski: the first item um on the reorganization is approver of the agenda you don't have additions corrections changes have a motion second second in favor say aye opposed motion carried we have no consent agenda we we have uh no oath of office so we really had to run this this uh year next year there will be some more that will run the next is public comment can we have any comments from the public if so came to three minutes [1:37] Jim Michalski: and now i'm gonna pass departmental reports none at this time previously discussed business we have none the new business is the committee in board appointments there is some correspondence for these with that packet that was sent to you i'll just go down the list starting with the 2022 annual appointments what we'll do is go through like that down to the official city newspaper and i'll ask for a motion on those items and then we'll continue on with the commissions and different committees [2:22] Jim Michalski: city attorney flattery and hood there is a letter in your packet from them city engineer matt wolf s-e-h this evening finance at advisor northland securities bond council kennedy raven chartered and americans focusing some reason attorney the city attorney clifton larson allen city fund depository first national bank of moose lake official city newspaper started do you have any questions or discussion [3:07] Jim Michalski: on those first items and there are letters in your packet if you have read them it's not necessary but you're there hearing none do we have a motion to accept those items appointments then second second all in favor say aye aye opposed motion carried we move on to the planning commission we have myself that gentleman city council doug skelton joanne bunsen mr hayden's appointment was up and uh he did state that he would like [3:54] Jim Michalski: to stay on the committee so his will run till 2024. [4:03] Jim Michalski: i think what we'll do is run down through this page and then do another motion on these people that economic development authority that gentleman city council greg sarvala city council yvonne skelton until 2023 terry burns 2022 12 21 i think steve olson was the one whose time was up and that he does want to stay on the committee and this will go to 12 21 2024. [4:38] Jim Michalski: zoning administrator was the city administrator housing and redevelopment authority sharon poppy catherine rexed alice miller barb isaacson and jerome morrissey morrissey there's two alice miller and barb isaacson they also go until 12 31 2024 and they both want to stay on the committee so to have a motion to accept those four appointments do i have a second second all in favor should i opposed [5:26] Jim Michalski: moving on to the next page park and recreational board myself on the council walt lower on the council becky luth custer township for the next four people all have time where they go on 12 21 2022. [5:47] Jim Michalski: ross stewart barney hollis great and little movement there was one vacancy we did uh advertise it and we didn't get any money to volunteer but we still those people all want to to be on the artboard and that will still give us a quorum moving down to the library board walt lower on council in johnson township and ann sawyer she was the one whose time had had lapsed and we do have one vacancy and they landed so there was no volunteer for the mpu position correct correct and ann [6:34] Ellissa Owens: sawyers actually new to the board um she did write a letter stating her interest that i included within the packet but we will have one vacancy left on the library board as well and we still will have a we still have the numbers we need for the board to hold meetings and and make decisions i believe they're reaching out to a few other people okay but if they do you will come before that council then cemetery board greg sarvala from council mike peterson june mackey walt lower natalie flora and i think there's two walt lower and average rope and both want to be on the [7:19] Jim Michalski: cemetery board any there was not a new fuse on it last time correct there was one vacancy and it was filled by mike peterson who's already acting an acting member so he was slid into the vacancy position public utilities commission [7:58] Jim Michalski: to serve on the commission again and that's dalton moving on to the fire district board walt lower council um you should vote on those one two three four five words to have a motion to accept one second second all in favor say aye aye opposed motion carried we should shut that door maybe [8:34] Jim Michalski: thank you moving on to city officers and officials may protest that gentleman glad to do so and serve in that position yes thank you region tree inspector that's an evidently a lifetime appointment or statute it doesn't have to be [9:04] Jim Michalski: i'll start my first meeting tomorrow safety officer phil ettner now we do want to start a safety board will that be later on now okay waste water director phil ettner building official inspector andrew sharp township and range animal control officer lousoli police department board of health the gateway clinic physicians emergency preparedness myself cable television public access coordinator rule buckowitz i have motion to accept those appointments [9:53] Jim Michalski: the next page city council committees municipal liquor store debt judgment and greg sarvala any changes police protection kris huso administrative committee kris huso and myself cable television commission and communication tech tech committee myself chamber of commerce myself in walt lower walter minnesota department of corrections advisory committee excuse me committing [10:39] Jim Michalski: myself and kris huso active living coalition myself and doug we have to get the committee going the city administration and department directors city administrator city clerk treasurer ellissa owens civil administrator deputy clerk finance director ryan mckeon electronic fund transaction designation ryan mckeon public works superintendent phil ettner chief of police darren johnson municipal liquor store manager elaine henniger library director laura hellwig [11:24] Jim Michalski: motor vehicle deputy register can delete and that's it for communities do i have a motion to accept a sentence [11:46] Walter Lower III: was there a special statement had to be made on behalf of the deputy treasurer [12:03] Jim Michalski: excuse me i thought it was some declaration or something every year but i don't recall what it was i don't know that we [12:14] Ellissa Owens: i didn't find the oath but there was no one that needed to retake the oath of this all time i think that is all the committees and board appointments and the correspondence is behind that if anyone has any questions on the communications and letters [12:44] Jim Michalski: we have nothing new in the committee board meeting minutes that will be in the river they have no announcements so at this time like they ask for a motion to adjourn the real organizational meeting do i have a second second all in favor say [13:13] Jim Michalski: and the next business will be [13:27] Jim Michalski: this will be the regular meeting moose lake city council for wednesday january 12th 2022. we've already done the pledge of allegiance so we'll be ready to approval of agenda do we have any additions or changes to the agenda you remember i have a motion to approve the agenda and a second second all in favor say aye opposed motion that brings us into the consent agenda yeah the first item is the minutes remember city council meeting for [14:13] Jim Michalski: december 8th 2021 and be the financial reports for city accounts payable december 2021 city finance statements december 2021 the liquor store profit loss statement for december of 2021. [14:32] Jim Michalski: if you have any discussion or questions on the minutes [14:40] Jim Michalski: if you remember i have a motion to accept the minutes for december 8th second second all in favor say aye aye opposed motion carried we remember the financial reports do we have any questions or discussion on the financial reports amen do they have a motion to accept the financial reports [15:19] Jim Michalski: okay number three public comments this time is reserved for comments from the public on matters not listed on the agenda please keep comments to three minutes [15:44] Jim Michalski: hearing none will move on to departmental reports number four the police chief departed court for december 2021 [15:58] Darren Johnson: should have the police report for december 20 21 totaling 191 calls for service 40 of those are for extra patrol 25 traffic stops 40 community engagements seven assists to other agencies and 76 calls for service along with three medicals um i just want to briefly touch i think you might be a little bit later on some of the winter parking we've gone around and tried to notify a lot of people by putting some of our ordinance violations on their vehicles to have a move we're still seeing a lot that aren't moving or trying to shuttle around a little bit but i'll let you guys address that come up a little bit later so if people could just start getting those off so that phil and his crew can you know paul we've had some requests from mndot along sioux hill as well to have him off of there so we've made contact with a lot of vehicles a lot [16:43] Darren Johnson: owners are ready to get those out of the way the toy drive this year was a huge success um sarah radzak did a great job for us again putting all that together the community members businesses everybody that donated um great response so we were able to get those out to a lot of the kids and a lot of stuff too a lot of families so thanks to everybody that participated and made those donations um our new squad is up uh being built now getting the equipment on it this must be done this week but they've been informed their doors are closed because of covid so i don't know when it's going to get done um as we suspected there was going to be a long delay waiting for parts um and they finally got them in so it's pretty close after the first of the year that we were able to get that done so we had all of [17:29] Darren Johnson: ours we're just waiting on eati to get there so that should be done here in the next week or so so then we'll get that put in and we'll just keep the other one as a spare and i'll just stay in the one that i have um a lot of beautiful prowls lately so everybody kind of be cautious they're not people really from our community which is kind of hard to defend we've had some as far as international falls coming through here we had another one that came in and took a purse and credit cards and everything from a vehicle that has over 100 convictions on the record for the same thing and they're still out here they're not from here um watching you know they went to an atm watch the person followed them went in and took the stuff had one at the hospital we have that person identified and know who it is and the vehicle description duluth pd and [18:15] Darren Johnson: superior pd are trying to locate them now another one we went interviewed confessed to the other one that we have here in town so just try to be cautious of not leaving your purse your wallet presence or any type of things laying out in the open or your door is unlocked um like i said we want to think about moose lake we don't really have the roof of that these aren't people from this lake they're passing through so um and this is happening everywhere it's getting to be a big deal so they hit us and go and it's pretty tough to find these people so just be aware of that um one other thing we got here is we had a donation from dead on arms i just brought it in so you guys can pass around and take a look it's a less lethal pepper ball gun it just kind of gives us another option a lot of things have changed [19:02] Darren Johnson: over the last couple years of how we handle a lot of calls whether we're backing out of them instead of pushing them into a situation now with this here just give us one more weapon that reaches out pretty far um you know end up hitting somebody in the chest and then shooting out the pepper and uh hopefully incapacitate them so they made we were one of five departments that received the donation so it was nice of dead on arms to do that for us other than that i have something that'll come up a little bit later on the agenda that we'll go through but yeah things have been busy a lot of unlocks and just kind of trying to deal with some of these stuff things are taking some time we've had to send people up to go interview people in duluth and you know different areas but uh county attorneys you know want to have all that wrapped up so [19:48] Douglas Juntunen: now you guys have any questions for me what is the actual ordinance on park keeping stuff where there's snow and stuff in it on the state highway and on the street [20:00] Darren Johnson: you have to be off the street 48 hours after snowfall if it is the same thing whether it's the street or whether it's a highway yep anything that we have in the city so we've treated sioux hill just the same and we've given all them the same ordinance [20:20] Ellissa Owens: uh just to comment on that um darren phil and myself will be working on reworking some of our snow removal ordinances um kind of compiling into one we have bits and pieces throughout other ordinances and and we really need a complete ordinance that allows all of our departments to improve their job and do their job well so that is something that will be taking place we just have to continue to construct it so that is in process currently and there are people that ask but what can i find in this organization [21:05] Darren Johnson: correct so it's super important that we have it um solidified passed all inclusive in one versus bits and pieces from multiples so that we can enforce it and it's currently on the city's web page but i mean some people have total funding yeah there's a lot there there's a lot that need to go through and be cleaned up there's a lot there and it's in the different star removals whether it be sidewalk parking all of that is kind of placed out all over you get somebody that's 75 80 years older yeah [21:22] Jim Michalski: don't tell them what's on your website where they held their website great yeah so let me let me get you know cleaned up as we go but uh you know we adopt a lot of the state statute under city ordinance so we'll have to get all that out but it's going to be a work in progress you probably want to use all right anything else for me no thank you all right thanks appreciate it thank you please pass it thank you for the group superintendent to primarily report for december 2021 [22:07] Phil Entner: mr members of the council busy busy month here got thrown right into the winter snow nice removal it's been busy but it's been good um yeah we'll start in the water department here water department student or 4.7 million gallons of drinking water in the month of december um you may have mentioned this last meeting we're looking into a valve exercising program that's one of the bigger types of maintenance things that we do not do we have never done um we're kind of looking into something like that that's not just something we can jump out and go do um involves a little equipment looks like there's some opportunities through some osha grants to cover a large portion of that expense or at least 50 of it we're looking into that that will probably be something i bring here in march um but that's one thing that will benefit water sewer and everything without so when we have we have lots of tons of elves so that will be there'll be more to come on that [22:52] Phil Entner: to the public and everyone here i want to just mention our frozen water and sewer line policy which can be found on our website um i'd sit here and talk about this every time every year about this time of year uh frost steps right now we're about 30 inches in the ground i haven't had any freeze ups yet um but they are probably dumb they come every year so i don't like them my crew doesn't like them the residents don't like them no questions please just come talk to us if you're not sure who to talk to get all the city hall they'll get you in touch with me sit down with whoever we have to to make it so they understand that um like i said nobody likes this so if we can prevent it that'd be awesome sewer department collected 10.0 million gallons of wastewater in the month of december the other thing i have on here is a grinder approval which we'll talk about [23:38] Phil Entner: later um street department like i mentioned snow and ice removal it's been a few long days but we're getting through it uh this four man crew thing's really working nice as far as struggling hours back and forth different guys in different pieces of equipment's working really really good so just a quick equipment update i was uh thinking about this when i was plowing one day you guys have over well i come i came up with nine different pieces of equipment worth over twenty thousand dollars to repair so i figured i'd just give you an idea where we're sitting with them for hours of mileage uh one's a 2020 f-350 with 10 000 miles on it 2018 f350 with 15 000 miles 2016 f350 with 35 000 miles 2006 dodge ram with 70 000 miles with all those pickups are attached with uh boston claws so [24:24] Phil Entner: you see them running all over the place um 2000 sterling dump truck with 62 000 miles out 99 steering dump truck with 42 000 miles on a 2017 cat 249 skid steer with 1300 hours on it 2017 cat backhoe loader uh with 600 hours on it and then a 2000 sewer jetter sewer cleaning company of america is what it's called and that has twelve hundred dollars on it so those are our bigger pieces of equipment just wanted to kind of throw it at everyone just that's you think you've got 20 grand in each one of them a lot of money so it's very important that we maintain all that so um everything else here cemeteries campground everything's all buttoned up for the winter moving very long um a bunch of other things coming up here later but that's good [25:10] Jim Michalski: any questions thanks for that but thank you to the crew also yeah excuse me c technology kris huso public library department report for december 2021. [25:32] Ellissa Owens: uh yes the library board met this week they are in the planning process for a lot of programming coming up they're already looking at opportunities for the coming summer including a magician and some author signings and presentations things like that they're looking to partner with other area libraries for events so if somebody were to come and perform at the copay library laura is coordinating with other area libraries within the arrowhead system to then be able to get that same activity or person here as well so they're working hard on that [26:17] Ellissa Owens: she's been working on leading the library uh there were a lot of books in there that haven't been um the criteria is five to ten years without being checked out so when those books have not been utilized in that time frame they are then pulled out for a book sale she's been working really hard on that and she's at the point where um she already has enough um books for the upcoming books that i'm gonna do so she's kind of maxed out but really working hard to get the library clean and and um make room for new material there'll be some make and takes coming up in january and february that she's been preparing um and so she'll be posting on the [27:02] Ellissa Owens: public library facebook page in order to get that information out as new activities and opportunities come available [27:15] Jim Michalski: or the friends of the library are they active [27:24] Walter Lower III: we're working with the historical society for when they take and have their for sale and stuff but they'll have it inside at the same time that the historical society has their england up there so that they have it all at one time today so they end up having so much more people coming in for book sales and stuff they do so much better up there than you do down here great great thank you thanks anything in technology i know rory you're we're hoping you put together a list of things that you need updated and do you know how that's coming from [28:11] Phil Entner: well i've got to try to get the get the guy there with all the snow i really didn't have any extra time to [28:20] Jim Michalski: sure when you do it'd be appreciated we'd like to keep supporting that effort keep it up to date thank you cb engineer monthly update meeting minutes [28:58] Ellissa Owens: so the meeting minutes are included in the package um a lot of these items will be touched at a later time or you know with it being winter a lot of the projects are kind of on hold or in a holding pattern or being wrapped up from the previous year some item or previous season um some items that i just wanted to highlight um the truck highway 73 phase two of the trail we've initiated the planning process on that so um looking into different additional funding sources the particular routing for that second phase of the trail things of that nature are stuff that we're starting to work through if anybody has any questions they can feel free to touch base on that in addition we had a 30 design meeting uh for the fourth street reconstruct project so all of that is going on in the background as far as continuing to make progress on some of those big city projects we will have a 60 percent meaning that i think was projected out sometime so it's moving along quite well um in addition we will touch base on some of the other topics that are on within the minutes later on in the [29:44] Ellissa Owens: meeting i think the uh the campground expansion planning process is also in the works and then the final item i'll touch on in this portion of the meeting is there is a meeting with um doc coming up here on january 18th we are currently working on the agenda for that so if anybody's interested as far as knowing what will be discussed at that meeting i can certainly share that out upon request but that will be coming up here next week as well any questions by the council [30:24] Jim Michalski: chamber of commerce updates i called on ryan to give us enough to come here yet i told him we'd spam the first week um there was a chamber of commerce uh board meeting today uh they didn't announce that they are postponing their annual chamber dinner um due to hogan so there'll be more to come on that in addition they are starting the planning process for events coming up in the 2022 calendar year some of the items that have four events that have been established as far as a timeline is concerned would include ice bocce that will take place saturday february 5th and the business expo that will take [31:10] Jim Michalski: place on may 7th at riverside arena and there'll be a reorganization meeting um happen for them also the changing of the director and and so forth so they have to go through that process themselves and than that i think that was it any questions by the council thank you nothing under previously discussed businesses at this time going on to number six new business a is conditional use permit for 4420 kenwood avenue [31:56] Ellissa Owens: oh yes we received a request for a conditional use permit um for 4420 north kenwood avenue um from teresa of canada and she is here she is currently operating a salon out of her home she presented in front of the planning commission where an opportunity was given just to provide additional information and ask questions at that meeting the planning commission recommended that we grant the conditional use permit for teresa and for small business any questions about council [32:32] Walter Lower III: you know i just made a statement that at the planning commission it was stated that there's only like two days of clients coming in and it's only a few a day so yeah that's why we agreed to the conditions [32:43] Ellissa Owens: in addition we did not receive any um negative correspondence or inquiries regarding the request we actually had one of theresa's neighbors respond that they hope that her conditional use permit gets granted so that do we have a motion to uh accept the planning commission's recommendation we'll make that motion do we have a second second all in favor say aye aye opposed motion carries granted um you're welcome to stay for the rest of the meeting or you can depart if you wish [33:24] Jim Michalski: on to 6b 2021 sanitary sewer mining project day application number four to instant reform technologies usa llc [33:45] Ellissa Owens: yes so this is the final pay application to in situ form the amount due for this application is 5741.62 questions by the council and our approval [34:08] Jim Michalski: undersea 2021 sanitation mining project acceptance [34:15] Ellissa Owens: so within the packet there was a letter the 2021 sewer lining project is completed they've provided all the necessary documentation to us and this is just the final acceptance of the project motion [34:32] Walter Lower III: just a quick discussion with phil um if you have any idea where we're at on these lining projects for the last two years you see hard to tell a positive i know but uh maybe just a quick update so [34:55] Phil Entner: yeah we were we were given an update by matt wolf our city engineer um was it in november or december at the winter american mind meeting you weren't there okay sorry i thought you were no i went to a he gave a really good presentation as to what what we're seeing and and the path we think we're on however the mpca looks at it a five-year rolling average so we still have four other years of data on there without accurate results from mine because we didn't have any mining done then so now that year will get replaced with this next coming year which will now have two landing projects or approximately 1400 1500 feet on there so we'll constantly see that number go down from a day-to-day standpoint it's it's looking really good for an example we typically discharge at the bonds in the vault three times this year we discharge once so that's 34 million gallons of discharge 34-32 so i can't tell you how good but it is definitely good very good yeah and sda should be the ones that tell us just exactly how good yeah so oh thank you anyone questions by the council oh thanks [36:17] Jim Michalski: so that was accepted we're working on the d city moose lake standard driveway detail yeah yes sir what have we got planned on doing from this date on we hope to continue with that same process i mean you know do we have for this next year do we plan on having how many people stay sewer [36:34] Walter Lower III: greg right now we have a hundred thousand correctly put in the budget but there's an opportunity to possibly know yes and we'll talk about that up tonight that's right yeah yeah that will be coming up [37:02] Phil Entner: standard driveway detail yes so throughout the forestry reconstruct and and honestly throughout um some of the construction down on john brown drive um every case is a little different we look back on our records the city has no detail for a driveway except that of any kind so greg you right now you can go put a driveway and that doesn't mean any kind of spec and there's nothing the city can do this i'll tell you no perfect example is we have two driveway cuts to do on fourth street that we both looked at um there's a driveway there over curb and sidewalk but it's not a cut it's not a ped wrap it's not it's not idiot approved it's it's but it's there and it's in place and we now have to replace that we need to i would be my recommendation that we approve these three details tonight there is three right yeah yes um basically our baseline so what we typically like to see because remember this does extend into our right way so we do have jurisdiction as far as what you can put but you can't flip in the right way these were some of the more basic ones they're not super high-end they're what you guys see on a daily basis 385 pretty simple so maybe explain what that would be like before the sidewalk and then after just so everybody has a good understanding of it [38:33] Phil Entner: yep so there's three details shown here the first one i'm looking at is the residential concrete driveway the sidewalk adjacent to the curb that's where you're going to clear the gutter boulder section you have sidewalk running right behind that curb um standardizing a 12 foot minimum driveway with which allows ample room for a car to get in and out and up to 26 feet if you get bigger than that um typically it's just not allowed in most communities unless it's a commercial thing where it might be available or whatnot but this one allows for because that sidewalk is tied to the curb that those curb cuts are made at a certain slope to meet ada requirements so when the pedestrians are traveling on that sidewalk you're not coming to it and then dropping down and then coming back up at that driveway allows a little bit gentler of a slope uh to do so [39:20] Phil Entner: um and then the second one here is residential concrete driveway apron with no sidewalk so just trying to put some sort of standard in place for when you don't have sidewalk but you need a driveway um if there's curving gutter you would typically want to add concrete apron on the back side of it to help protect your curb and gutter so there's no rutting or undermining or anything like that helps protect your street and so we typically go with a three foot minimum depth on that of concrete and then matching whatever the homeowner has on the back side um and then the third one is what we have on fourth street which is there's a boulevard between the road and the sidewalk [40:06] Phil Entner: and putting in a standard concrete apron to help protect again that curb and runner on the back side and then running your concrete sidewalk through that driveway at an ada compliant slope and just standardizing having concrete in between the sidewalk and the roadway on all of those and then matching whatever the homeowner has on the back side so whether they want to put gravel concrete or two minutes driveway from the sidewalk back to their house it's up to them standardizing what's in the city right away so it's consistently maintainable any questions about the council [40:52] Jim Michalski: do we have a motion to accept the new city standard and driveway detail got a second sentence all in favor say aye oppose motion carry moving on to 6e american rescue plan act fund allocation and this is what you were asking about administrator [41:24] Ellissa Owens: yes so the city of most lake will receive 300 000 as per the american rescue plan act the american rescue plan act defines a few eligible uses for the funding the eligible use categories are pretty strict so we've been educating ourselves through training opportunities having meetings with our auditors and even correspondents with our marines so the eligible use categories include broadband improvements and then water and sewer infrastructure improvements so um with that we took a look at different ways that the city of louis lake could allocate these funds in the coming year these funds are not part of the current budget um so this is outside of that as far as water and sewer infrastructure opportunities we have come up with two scenarios [42:23] Ellissa Owens: the first would be utilizing the three hundred thousand dollars within the forestry reconstruct project and those funds would be allocated to those specific items in doing so we developed a actually sch has developed for us a cost breakdown of what those items would cost the city of moose lake within that four street reconstruct project so that was included in the package just to give you an idea of per line item what those uh costs will be with that project uh the second opportunity that um we've discussed which would be my recommendation is utilizing the three hundred thousand dollars for a sewer lining project [43:10] Ellissa Owens: with that one this would be a opportunity for us to get a large amount of ini completed which is probably our one of our largest problems which would help alleviate you know possibly our shortages at the pond our capacity and there's another reason to me why we should do this if you go with four street every single item you know spread out would have to have an individual report submission for it and i think it's first one has to be done the end of this month and then you have to keep an update on all of them whereas if we do one which is the the lining put that money [43:57] Jim Michalski: all into lining keep that hundred thousand where it is use that two hundred thousand to line as much as we possibly can then it's just one item report and and um planning and the watch of the whole thing you know reporting and whatever to me that makes more sense and uh and that's why we totally agreed on on uh the questioning that the council accepted that is our direction to go with it as you as you digest this information um the as ted has mentioned the reporting criteria is very strict [44:43] Ellissa Owens: and it's changing constantly and so the federal guidelines for what you need to report and how are rigid enough that a singular project with one light item versus pulling the cost extracting that out of the fourth street where you can start project would be would be cleaner for the city it would take less city resources in order to accomplish the reporting aspect of it um and then you know we could be allocating resources elsewhere and not just you know trying to to dive into the the federal reporting for the american rescue plan act funds so we could also mention about the i'm doing the study on on [45:29] Ellissa Owens: water and yes so with this uh we did have a hundred thousand dollars allocated for a silver lining project in 2022 so we've come across some additional opportunities that we could utilize those funds within the sewer department um so i'm gonna have tyler come up and uh show us a electronic mapping system that is something that i will be recommending that we do with some of the remaining funds for the hundred thousand dollars that was previously budgeted for a lightning project i could state a little bit of history also we did start a mapping with the last engineering group but when we transitioned to to [46:14] Jim Michalski: a new um and this happens with a lot of things um so you lose some of that data if you're not protected correctly or you don't plan correctly so we have some of that data available um from the past attempts at mapping this but it was not completed and it was i don't think is as easily accessible or manipulated but it you know there's a lot of things that go into a mapping so now we have an opportunity to to finish this mapping in a different process and yet save all the data that we did in the past and i'll let tyler go from [47:00] Tyler: there just to give you a little history and i think we started this back with lhb that's how long ago it was probably going back 12 years or more but please tyler thank you um yep so what we're talking about and this was brought up a couple monthly meetings ago with her engineering group um is setting up a gis system for the city looks like it's a web-based geographic information system that gis stands for it uses esri gis mapping software which is uh worldwide use gis software so it's like the microsoft of gis [47:45] Tyler: it's used to house city information on infrastructure and data and it's a good tool for the city to keep track of things so i just want to touch base on a few things with it before i show you an example um some of the benefits include record keeping basically whatever you want to put into this thing is what you can get with it so you can put city sanitary sewer information water information storms for information parcel data zoning information handwritten notes that phil has you can attach them into the system inspection sheets record plans [48:32] Tyler: list goes on but basically whatever the city comes up to put in the system you can use that to build it and then access it later um one of the other benefits to this system is it's a good staff resource for public works one of the main reasons that i think phil would like it is for gopher state phone calls a ticket is called in for a locate the city has to respond and locate underground facilities with this system um it's all web-based so he can access it from his phone computer or tablet he can go out on-site he can see where his pipes are underground he can click on them and see the size the type he can click on them and if he attack if [49:17] Tyler: we go as far as attaching inspections or whatnot he can bring those right up on his phone read them and go from there to mark out utilities it's a lot easier than sitting in his office looking up old maps bringing them out in the field looking at him looking at them in his truck and trying to find that stuff out in the field based on old maps so it's just very useful tool for him and his crews office staff so ellissa mentioned zoning to us it'd be a nice useful tool to look at zoning easily if the city goes this route i would recommend that the city and city council takes a look at the zoning maps and makes any adjustments you want to make before we [50:04] Tyler: implement that into the system but it's a useful tool for looking at that parcel data that we can pull from the county there's aerials imagery and everything that you can look at on this from a planning and design standpoint it's useful tool for quick looking at okay we want to do some improvements over here on the side of town what do we have for infrastructure there bring it up on a map quick one minute talks look at it on a computer that's easy to use you can access it from basically anywhere as long as you got a signal there's no additional need for city to purchase hardware or software to run this you just simply run it through the esri system [50:50] Lou Ohly: and then use your web address an access account to to access it um and it stays with the city if the engineer groups change it doesn't doesn't disappear correct i have a question so is there a monthly charge for maintaining this system [51:14] Tyler: yes i'll get to the costs in just a second i'll just wrap this part up so what ted said um it's completely expandable and transferable so like i said as much as you want to put into the system is what you're going to get out of it the more you put in the more useful it's probably going to be it easily transfers so if you get new administration new public works you would change your user accounts through resirie for their access [51:37] Tyler: and if say you gotta bring up sch as your engineer we don't house it as re does so you would then use your new city engineer to access the account and edit it as needed so then as part of the costs so what we would recommend is budgeting fifty thousand dollars for this project um it's going to get you a very nice product we recently did this in proctor about a year ago and i think theirs was around twenty thousand dollars and it's um it gets on the basics but it's includes initial setup with pulling in counting data setting up the software [52:22] Tyler: pulling in whatever utility information phil already has putting it in the software and then there's additional upfront survey work that could be done so looking at the good news is that the previous administration and engineers had a little foresight like ted was mentioning about doing this as a long-term goal and so there are we have some of the data that they passed along which includes sanitary water and storm sewer information now we need to do some checking to make sure some of this is accurate but from a first glance it looks pretty decent so we can utilize that information already and plug it into the system and [53:07] Tyler: then build off of it so there might be additional manholes or valves or hydrants that valve know her that fill those aren't on that system that we can go on survey and add them into the system the other portion is with the locating he's got to locate out services so curb stops sanitary services which he might have old television records that tell him our services are but if we can go out when phil is locating these and then follow him with our survey crew pick up these locations put in the system now it has them in the head that doesn't have to recreate the wheel every time it goes out there so we typically set this thing up up front and then we recommend to [53:55] Tyler: city that you plan for some amount of budgeting each year for updates any changes that are made so we can get those into the system and then there is annual fees associated to it so there's i believe that's 1500 annual subscription with esri for the city and then for each user so typically it'd be ellissa phil and if anybody else who needs access to it it'd be 100 per person for read-only access typically we recommend that the editing capabilities stay with us just because [54:40] Ellissa Owens: if somebody phil goes in there edits something by accident we have no way of tracking that um and so then sorry excuse me um so then to it for seh to administer the account it'd be a 500 administration fee to uh that would get paid to us to administer it through esri otherwise editing capabilities for ellissa would be 350 or 400 annually so other departments do have a line item for computers and software um within the annual budget so um [55:26] Ellissa Owens: that is something that phil also has within his departments as well so we would be looking at diving out that 1500 um software fee uh throughout the relevant departments that were impacted by the gis system um in order to absorb that cost and that's something that we already do have budgeted that we don't utilize in the full list so that is something that we've already we've already looked at and just to provide a tiny bit more background how this came about is i was we were trying to determine if we would recommend a four hundred thousand dollar landing project with the hundred thousand dollars that was already year marked or if we would utilize the three hundred thousand dollars in the arpa funds and then reallocate the hundred [56:12] Ellissa Owens: thousand dollars that we've already budgeted for capital within the sewer department to opportunities that we might not otherwise have the funding to be able to do and um when in discussion with phil when we saw some of the handwritten drawings and and maps that are falling apart and things of that nature in the public works department we are not adequately equipped to um be able to give there are records that are very old and outdated and not complete so this would be an opportunity for us to be able to just um essentially give the city the planning ability and and workability [56:58] Ellissa Owens: with some of this mapping that we don't have in its entirety at the time so um then we started investigating this indeed and we determined that some of this has already been done um those records uh may be incomplete um and we'll verify the accuracy but it would be an opportunity to kind of wrap up some of that those old projects and utilize that hundred thousand dollars that we budgeted for capital within that department to get some of this done that we might not be able to do otherwise so that's where this is coming from this has been a long long term goal started many years ago it just has never been completed and it would have been invaluable during that 2012 flood [57:44] Jim Michalski: because uh the weeks and months of researching all this different data would have been all there in this program and it had to be done by hand and going through prints and and a lot of the old records that that were done by memory by past people in the street department and it you could just tell this should have been done years and years ago and there were good efforts made at the time um but just never was completed and and i think every administrator in the past has brought this up with me to finish this and complete it and it just never has been done [58:29] Jim Michalski: and some of it is cost um but this is kind of like a golden opportunity we got this 300 000 that we were not planning for so this opens up an avenue with some of the money we do have earmarked for infrastructure so it's just trying to do a smart way of managing what we do have an opportunity that we have received yeah tyler's going to show us um what the gis mapping system looks like uh from an operating standpoint so as you get set up here i just want to touch on a couple things um real basic simple things here right so we're doing forestry we're in the middle [59:14] Phil Entner: of the fourth four street restart project right in order for them to do their design for this we have to go they have to call located we have to go up mark the street right two blocks of street it took two guys six hours to do that they will have to do that at least three more times before the project's done and there's no way to streamline that it is physically get the maps out take them apart go through find everything and there's no that is as streamlined as it possibly gets another situation sewer department-wise right so through the league of minnesota cities we are supposed to clean every section of pipe in town once every four years okay the way you prove that is by doing a manhole inspection i learned this the hard way because i didn't realize this is how this had to be i learned this the hard way we started [1:00:01] Phil Entner: putting this sewer cleaning maintenance program in place when we bought the jetter somebody were familiar with come up here and yack about how much we had cleaned all that stuff with this program every year we can upload all those files yep we were in manhole 27 which is right down here this summer this time this tape here was the operator i print that off to our insurance company as soon as that gets to their desk we are clear completely clear as soon as i learned the hard way that we pay for backups that way our insurance company does i learned that that piece of paper is so such a wonderful tool for the city it's such a huge form of protection it's ridiculous this can all get upgraded every year into this if you want to zoom in to that northeast corner [1:00:47] Phil Entner: which we didn't realize we had mapped um oh this shouldn't say this is crocker oh that's just i'm sorry that's right i'm sorry so we i think this was in 17 or 18 uh the gas company came in they ran all new underground service lines mains the whole works during some of the data collection with bolton nick our old our previous engineer we were able to jump on board we had to we had to locate every service every curb stop every water service procedure services and we have captured that data it is it is recorded you have seen that that is almost i'm not going to call it a fourth account but i'm going to say it's more than third because it's i think there's 13 or 14 bucks right now [1:01:34] Tyler: data is completely your system it's recorded somewhere and it's stored somewhere but i can't see it so just another thing i want to throw out there um so this is what we did for proctor about a year ago they were at the same stage they had existing maps things like that gave all of that to us we our gis group brought it into gis started an account for them and now there's their city administrator their finance director i think and then a couple of their public works people have access to this um so it's if you've ever been on the county uh gis website it's basically the same operation because they go through esri as well but it's got layer tools so you can turn [1:02:21] Tyler: things on and off um i can turn on parcel data turn it on i can put an image in the background um and then you zoom in you see all these lines in here we have other layers for water information storm information sanitary information so if i zoom into an intersection here and say phil is looking for well he's not here now but he's looking for a manhole inspection for uh insurance or whatever it be he'll go in you can click on this manhole that he was at it gives you what the manhole number is according to his inventory it gives you [1:03:07] Tyler: elevation data if you want to collect that it has the last time it was inspected you could put in here who was inspected by it has information on the depth that has information on the type of structure it has condition ratings which you can update from year to year and then it tells you all about the pipes that are connected to it so it's very very useful information if there was they don't have in proctor they didn't go as far as adding in service locations and information but if uh you were to do that then you would see a little service symbol at your water in your sanitary at each building location and you could click click on that and i know phil has a big binder in his office that has measurement ties to [1:03:53] Tyler: where all of these water shutoffs are so it might be 30 feet from this building corner and 20 feet from the side when he goes in here and he clicks on this service he can scroll to the bottom and there would be an attachment and we could attach his notes of those measurement ties so when he's on the field looking at his phone he can zoom in click on that see oh okay i gotta measure 30 feet here 20 feet here it's right here and then he finds it um versus bringing a big map and all of his binder notes and trying to find it out that way it's just a very easy access all the palm of your hand information information storage system but like i said we could we could upload a zoning map on here as a background [1:04:41] Tyler: and alyssa could use that or look at all the parcel data all this one pulls right from the colony website for parcel data it's just very nice easy use usable tool for anybody who has access to it and if anybody wants to look at this closer after the meeting i'd be willing to show you too any questions initially [1:05:14] Ellissa Owens: so in addition to this i know tyler had mentioned this would be roughly around 50 000 um in addition to this i know i made a recommendation at the final budget presentation meeting as well to do a sewer rate study so there would be enough monies that we've earmarked for capital um in order to accomplish this and do a through rate study in 2022 as well so that that hundred thousand that we had earmarked could be utilized in these two items and uh there may even be a little bit left i mean we may not use the whole 50 000 but it's recommended to to put that in to get a full usable [1:06:00] Jim Michalski: project or or usable program and capture all this old data that we have and some of those prints go back 60 70 years and they're probably at the end of their life there's so much tape on them you should really it needs to be all captured before it is gone um it just is an opportunity for us yes sir uh who puts the information that phil has now into the program [1:06:34] Walter Lower III: so that would be sch we would put a proposal together um all the items that we are going to include and upgrade into the system and then we work with phil to go through all of his notes [1:06:45] Tyler: that he wants to get in there and we get him in there and then we make sure have him review it to make sure that it's correct in what he wants but our gis group does all that uploading and transfer okay yes sir okay we'd go for this how long would it take to put the program all together and work six [1:07:05] Lou Ohly: um i would guess we could probably get it within six months now granted if there's additional data that wants to be collected in the field you have to take that into account so you go out and survey curve stops and things like that and then you'd have to upload those [1:07:31] Tyler: um in other words it should be done by christmas would be a nice christmas present for phil yeah i'm saying that because realistically when once you start going through and finding out and finding out okay we you missed 10 stops i mean you go around here when phil started and started finding manholes he finds out that he's got 50 more manuals and the bigger we had in the beginning yeah and so that's part of what we recommend to the city for planning for annual budget is to include some amount of dollars in there for updates that phil finds where he he found the belt that he didn't know of or whatnot and then we can get that maybe biannually or [1:08:16] Tyler: annually we go into the program and make those updates or say for street gets done we take the record information from fourth street at the end of the project and upload it in that system so it's constant it's supposed to be a system that's continually updated um with more and more information more accurate information that's just like we found out in this last week or so that i've got i do i'm plastic from my house now out to the middle of the street where it should have been something else because it had been worked sometime or other between from the time the house was built and whatnot correct well thank god i didn't have orange bird out there because otherwise who would have been digging up because come maybe right [1:09:02] Walter Lower III: they only had they only had to argue [1:09:15] Ellissa Owens: so what we're looking for today the reporting guidelines for the american rescue plan act funds start at the end of january here so january we have a january 30th deadline for reporting so what we're looking for is just consensus to continue consensus on how to utilize the american rescue plan act funds and then consensus to continue to investigate some of these other opportunities and then bring forward more definitive numbers and proposals and and um quotes for you on these other uh rate study and the gis mapping system as well [1:09:50] Lou Ohly: i got one more question on costs uh so it'd be 50 we'd set aside 50 000 for the first year and then after that the years after that we would pay up 1500 annually annually and then a hundred dollars per person for access and then pay also for future updates correct [1:10:36] Ellissa Owens: so we would be budgeting the fifteen hundred dollars for the software and phil does have a line item for computers and softwares already um so we would be splitting that between uh the different departments that are relevant and so that is kind of a cost that can be absorbed within the current budget um 100 seats we would allocate and decide um and bring to council how many we'd like to have for the city so [1:10:36] Ellissa Owens: that would be anywhere from 100 to 300 per year for those and then updates could be something that we decide to do whether it be annually or bi-annually and then have a budget amount for those as well so maybe it's fifteen hundred dollars every two years and updates or you know two thousand dollars every biannually for updates and you would be doing updates obviously then after each road construction project then absolutely and there could be also any development and i mean all that data also would happen one keep that all up to date and uh a lot of things through the years have not been updated which phil has found out in the last couple years [1:11:22] Jim Michalski: and this is a way of capturing that almost immediately and not getting lost or mixed up or things happen um i think to me a motion on the use of that rescue plan fund would be in order the 300 000 to use it if that council agrees to use it for mining this coming year and i guess that would be i guess my first ask you're not last got any discussion on that in their motion [1:12:13] Walter Lower III: we'll make a bunch of uses from the uh act uh for swirling for [1:12:20] Jim Michalski: then i guess consensus on continuing to look at this gsi mapping and also doing the the sewers a sewer and water check for this coming year um we were thinking of uh or just sewer for the raid studies great study it's water right we have the water done okay so it would be just silver correct and that could go anywhere up to 15 to 20 thousand we were told fifteen to twenty thousand so there would be some money left of that hundred thousand and we may not spend all of the fifty thousand on the [1:12:59] Jim Michalski: gsm map and we don't know um if that all be utilized so there will be some left of that monies for for future use also i would say it's critical that we use that we have this gis mapping going the city of barnum at one point had a superintendent that had them all on cards and basically used that as a bargaining chip and said if i go all your mapping goes we don't know who's going to be here we don't know if we're going to have a fire uh all that would be lost and if you think it's expensive now fifty thousand dollars i don't even know what the cost would be if you try to do it without the records that we have but it would be quite a bit [1:13:44] Jim Michalski: more money so we have an opportunity and this is we need to move from the 80s into 2022. very good thanks for smiling i appreciate that thank you greg consensus movement kris well yes great thank you very much so we have consensus we want to add with us thank all right moving you to f this is 6f moose lake brewing company temporary off sale liquor license and [1:14:30] Ellissa Owens: yes you'll see two applications within the packet one is for the ice bocce event and the other is for a ice fishing tournament that the moose lake brewing companies is looking to have in the coming months have any questions or a motion to accept i'll make that motion to accept another second second all in favor say aye all right 6g 2022 tobacco license edwards oil incorporated [1:15:17] Ellissa Owens: so we've already approved the tobacco licenses for 2022 this was an additional one that came in based on an upcoming acquisition so this will be taking place of one of the other tobacco licenses that have has been issued and it looks like um this will come into effect uh possibly in march any questions or a motion [1:15:44] Walter Lower III: where's edward's oil [1:15:47] Ellissa Owens: so they are looking to acquire the current minute mart location okay so um with the new acquisition they need the tobacco license they need to reapply for one for themselves motion to approve a second second all in favor say aye all right opposed to carry 6h 2022 city moose lake fee schedule [1:16:04] Ellissa Owens: so within the packet we included the 2022 fee schedule i did highlight uh some adjustments that were made to the 2021 key schedule those would include include a five dollar daily rate uh camping fee increase for the water and electric sites and the lakeside sites in addition the tenting sites went up five dollars as well and then the other item that's different from years uh years past would be the open and close uh traditional funeral fee it was 650 and through some analysis we were not covering our cost so um it's been estimated that a 775 fee would cover our cost only in addition with the cremation uh after a year under a belt we did an analysis and from um i believe it was 200 up to 300 and that 300 would cover our cost um again so any questions by the council do we have a motion to accept the fee schedule for 2022 [1:17:26] Jim Michalski: bridge grinder coats [1:17:36] Phil Entner: you guys may or may not remember we did budget to replace the grinder at the bridge station uh this year out of the sewer department um we have two coats in front of you here one from uh minnesota pump works one from wisconsin palm ports both for the same volvo same grinder will fit right in the same channel should be pretty streamlined in and out um you do this part this is where you do [1:18:22] Ellissa Owens: yes so um just to kind of piggyback this was a budgeted item for 2022. uh we decided to move on these not knowing how long it might take to actually get our hands on some of this equipment so the first quote from wisconsin pump works is for 42 131.25 the second quote from minnesota pump works is 40 797.50 how much was budgeted we actually over budgeted for this one um [1:19:07] Jim Michalski: any questions i have a second second all in players say i propose open period and i know that some of these supplies are 10 card to get they are yeah moving on to 6j mower quotes another budgeted item phil [1:19:45] Phil Entner: yeah i'll start it sure so we in front of okay perfect um a little shopping around this time we got three estimates for you guys um one from the one sport it's all the same machine uh the only thing i wanna i wanna call out here um the blue phone the sport one is complete um moose lake implement is complete the next one below that midwest machinery of aiken they could not spec this machine out exactly how we tried to buy them we tried to buy them with a heavy-duty suspension kit on them we had one frame break on one machine probably five years ago put these suspension kits on they're never had an issue since so for now i want to just kind of start this is our baseline this is what we go with because we don't have issues with them with that z glide suspension seventeen hundred nineteen dollars because you total fourteen 14 674 for that total machine so did do a little extra shopping here which was i think is i think that's fair i think that's what we need to do uh to be responsible at city dollars so these are the three options in front of these all come in under budget from what was budgeted um the moose lake implement quote is for 14 450 and the duluth london sport quote is for 14 700 so what's called is the moose lake implement okay counsel any discussion and her motion [1:21:27] Jim Michalski: i make a motion that we accept a bit for moose lake implement 14 450 moose lake police department police investigator position all right i wanted to review this position with you guys here for several different reasons [1:21:35] Darren Johnson: one i think most of you know that recruitment kind of everywhere is getting harder and harder and harder and we've had several of our people recruited one we almost lost for 13 dollars more an hour to you know go there but decided to stay with us and part of it i think one of the reasons we lost to people in the past is there's not a lot of advancement for any of our people here currently our night shift is getting a one dollar an hour shift differential um our daytime people that are pretty much having to do the investigations because we can't really the night guys can't come out and do it or we're going to pay them over time to have to come and do it so it kind of gets stepped off on them so bringing this position which you've already had in the past back is going to give us some kind of accountability to think that we could feasibly train all of our people in the technology and the training that you need to have for some of these because we've been farming some of this out to these other departments are not going to continue to do it for us anymore so we're going to have to get somebody up to speed whether we're dumping phones there's a celebrate program a lot of things we've got a lot of cases going over the last year that some of our people are getting educated enough on to move but still need more training in it so we're kind of getting forced that we need to kind of do something so it kind of these are just kind of some talking points you know like i said the accountability piece between our night shift and day shift somebody calls in and leaves a message on the phone tonight you know i thought the day guy was taking care of it or you know when did it come in i didn't see it so again the county attorney's office is going to say hey we need follow up on this you need to go do an interview just this week we're interviewing people in the st louis county jail down in pine county and different places just from some of these other thefts that have occurred so we have to get out we have to do some of those things and again it is cheaper for us to implement this position back in it's not an extra position it's just added duties to the position that's already going so one of our data guys it would be a daytime you know position would be you know what i'm looking at and asking for is like a dollar fifty um an hour for that position they're still going to have their same rotation there's no specialty position but they're going to have that responsibility of following up on investigations with what the night guys can't do because they can still go out and cover a lot of things and get done with a few things before it gets too late but there's been a lot of times you know things are popping up that they can't do or we're going to pay them time to have to come in and do because it's happened you know during their ship um let's see i here i hit most of that uh you know some of the notes that i had it's uh just kind of one of those things i know we had it before and when i first you know started hearing before i got here you know there was a full-time clerical sergeant an investigator and the chief you know we've it's been dropped down quite a bit and part of when i came is you know we'll see what we can get by with you know i'm not looking to try to re-add the sergeant position back i've absorbed those duties but i think there's a lot and i think it goes well for how the public are going to view us on how well we handle these cases so when we're looking at some of that credibility and professionalism i think it's a need that we move back to that direction and again just because of the whole technology and equipment um it isn't impossible to try to get i think all of our people through that it's hard enough just to give people the training um now we've been dealing with cobit we've had several people out with that um so just getting these things through so kind of wanted to bring that up um i would ask the council to you know move forward and improve that position i don't know if this had any more that she wanted to [1:25:15] Ellissa Owens: yeah absolutely i just think it's important these activities are already being done by staff i think it's important that they're recognized for the duties that they're already doing and that they're compensated properly for them as darin mentioned retainage is a huge deal and um i think this these investigatory duties are important and um it deserves a title and it deserves some additional compensation as well [1:26:00] Darren Johnson: like i said like the night guys are already getting it and really at the daytime people it's nothing to guess what's going on at night but you've got a lot going on in a lot of days today two of us were running all day long so it uh it's just i think we've hit that point and you know that's not something you know we could you know look at later and i just think it's a would be a good move like ellissa said i think it's a good thing to do to our employees and retention is a big thing it's going to cost us more to keep training new people and if we get somebody that's loyal and wants to stay i think this would be a big move [1:26:34] Jim Michalski: we have for discussion with the council i guess i feel as much as the departments are being scrutinized their work we really need to have somebody that's solely focused on that and and is trained and [1:26:48] Darren Johnson: i appreciate your efforts too on on absorbing that sergeant's position and and i know our secretary is still part-time and uh we dropped that down from full-time part-time so i'm in favor of this also for the council and you know that's been working i've talked to sarah and that in those areas that we can kind of you know i've said from the beginning i'm not going to come ask you for something i don't think we need so we try to get live in here now i think long enough to see kind of where we need to put these things in place um and i i just think they like you know kris said too it's this day and age you know even if you're not getting one little thing done you're going to hear from the county attorney's office that hey somebody needs to get out do this do this and yeah it's we definitely need it [1:27:33] Lou Ohly: are you observing the sergeant position that that was a two thousand dollar a year thing this would be basically cost us 1000 by 1000 more you know [1:27:50] Ellissa Owens: they're currently i'm thinking with the overtime probably just just that it wasn't going to be even or even interesting yeah [1:27:55] Darren Johnson: and and the city of moose lake seriously when jamie johnson left i mean he's um one of the best investigators i've ever worked with and uh the city lost a lot when he left right you hear that from the other guys too now that uh you know he knew how to do this he knew how to do this he need you know warrants he could you know and we need to get somebody back to that piece i think the public deserves that too [1:28:20] Jim Michalski: so any other questions under a motion by the council hopefully any further questions all in favor say aye aye opposed motion carried thank you moving on to a city superintendent position this is something that i wanted on the agenda so talk about it we we have a public works superintendent but i want to change that to a city superintendent position we did we added a lot of responsibility to that one position without doing a desktop study on what the effect was in the budget and so forth and it moved fast and we agreed to do it but to me i don't think we considered the complications of it [1:29:34] Jim Michalski: so i would like to do a desktop study with ellissa and ryan and the department on what has worked what we've done budget-wise and i want to look at the city superintendent pierce you probably remember this going way back something that um david wanted to do to create a city superintendent position and it and it's it's not only what's been right now you you've got parks cemeteries street department which includes a sewer water to me the city superintendent position that was being looked at was over all the city departments and it's it comes more into a management position along with doing the duties that you're doing now because you have expertise at it um and i'd like to look at that again and it has been it's been brought up through the years with each city administrator but we've never moved ahead with it's kind of like the gis thing we've looked at it actually in the last couple years it actually has become a city superintendent position without giving the person the title [1:31:06] Jim Michalski: but i'd also like to have this person be the point of contact with the water right in other words the the person who is the city maintenance manager over there work with our superintendent on their projects and what they're proposing kind of like as an oversight because we don't have that oversight right now and they may not have the expertise of it but they have the experience of working with projects and there's questions that could be asked and maybe work through before it comes to the point where there's problems um and i'm not asking that we do it now i want to do a desktop study to see where that is and at uh when that's done i'd like to have it presented to the personnel committee we'll meet and go for it and then present it to the council on action so i'm looking for it do you want to have any more like there's one other thing that i want to state on before i'll turn over to ellissa through the years now i've worked with five different city administrators and not that ellissa is planning to leave i hope not for many years to come but when they do leave there's a big gap that is lost even somebody has to come in [1:32:39] Jim Michalski: and learn real quick and respond to things very quick and i think this is what david was getting at if we have that position which he was used to working with you have somebody that can help fill the gap because if ellissa left ryan would have to step up real quick and learn real fast but if you have somebody that is in that position that has been working with all the departments in the projects and with the budget you have some more tools to use and help that transition a more stable environment for the city that's to me is important so ellissa [1:33:25] Ellissa Owens: yeah i think um this is an opportunity to formally identify a role that's already being done i think this is an opportunity to provide additional oversight in areas that we don't currently have it so i think it's a really good move i think it's just the next step in the city's growth and structure and organization process and i think it's really important that we at least take a look at it and um i i'm most certainly in favor of this [1:34:12] Jim Michalski: so if i have consensus by the council they would start looking at it immediately and report the next at the next uh do we need the course person as a personnel committee and uh either give suggestions or may it's not going to work or moving on to the council for the next month and then the council could look at it and usually to me i would want the council to take another month to digest it and come back with questions or concerns and then work that way to me it doesn't have to be something absolutely meaty but i think we need to do a study and present it and and work towards that idea i think that's just my my recommendation to the council so i'm asking for a consensus greg yes kris yes walt yes say yes to it and thank you greg um so then we have consensus to move ahead majority consensus and understand so if if you three could start the process i'd appreciate it and uh i and maybe part of the part is the [1:35:46] Walter Lower III: is the power water we're not big enough and uh and i thought maybe you would not want that that portion of the power plant and stuff but it is not a decision making for them it's just uh to help with decision making and it would be up to them to do the interfacing um and i understand what you're saying thank you the city's not bigger [1:36:33] Jim Michalski: and it uh and i don't see it as a as a big change in in adding a dollar amount we already have a part-time person in the street department there's two full-time and there's a and then there's a part time that we're using for for uh plowing and in the we do need another more because al retired which we'll be looking at sometime so i don't even see the staffing changing there at all but that'll come i think the ideas need to be looked at and currently the public works department is overseeing the recycling shed staff the water sewer streets cemetery [1:37:18] Ellissa Owens: parks parks campground um there's a lot there that's more than just public works so really identifying if we're going to ask the public works superintendent to oversee all those departments and another one that i see fitting into that umbrella would be the arena um if we're going to ask that then it is more than a public works superintendent position so we just need to make sure that we identify that if that's and you're talking about a city superintendent not a lot of utilities thank you so it sounds like we have consensus if you if you're through please sit down and work on it i'd appreciate that and then kris when they're done we'll schedule a [1:38:14] Ellissa Owens: meeting moving on to 6m safety committee administrator yes so in our meetings with um troy walsh from the league of minnesota cities we were advised that we are required to establish a safety committee um currently our public works superintendent phil is our safety officer so he will be heading the committee uh in addition myself and and darren um and ted will be on the committee and i guess i'm asking if there's any additional council um members that would like to be a part of the committee and be a part of the establishment [1:39:50] Jim Michalski: it would be nice to have one city council on it don't have to and you're just asking if there is none then we will start with those four and if anyone wants to come on please notify us and very welcome if you feel there's a need after before you meet the four heads should be able to handle what's going on if they're if you think you need one more person then i would look at that but otherwise i think that we're in good hands thank you thank you moving on to 6n oh before i go on i think we should have a formal motion to approve the safety committee for the recommendation of uh the league of minnesota yeah do you have a motion have a second all in favor say aye aye 6n city moose lake ordinance number 166 certificate of inflow and infiltration compliance creator [1:40:37] Ellissa Owens: yes this is an ordinance that's been discussed many times this is the most recent draft so to speak so this is an opportunity to have a first reading and it's essentially just for your information at this time and for your review and it will be on the agenda for next month for questions and uh and go in motion moving on to 6o city moose lake ordinance number 167 tobacco ordinance again this is the first reading for your information and uh if you please review it it'll be on the agenda for next month for questions and discussion order changes and same process and then we'll have a the second reading and motion or the third month if necessary [1:41:24] Ellissa Owens: for compliance i also included the carlton county tobacco ordinance just for your reference so you can compare the two in addition i've been doing some work with some other individuals in the area and i left some comments on the side of the tobacco ornaments just so that it would highlight areas where we have opportunity to amend or change based on recommendations from county officials and and other entities so those will be removed as of next month but i just wanted to leave those on there just for any additional conversation any questions by the council thank you moving on number seven reports and correspondence we have none a number eight committee and board meeting minutes 8a the park board regular meeting this is january 10th 2022 we have uh 8b the moose lake area fire protection district november 8th 2021 number nine i should ask any questions on the minutes that we do have thank you anything of importance on the fire district to bring forward [1:42:36] Lou Ohly: well at the at the end of the year they voted to raise a levy by two percent i voted no on that they were twelve hundred dollars over budget and i didn't think that there was enough money to justify a two percent increase so i voted no on that that's basically what's going on there they're looked at into uh expanding farther into silver township they already do part of silver township and they're going to be uh picking up the rest of uh silver township too so that's a whole new contract with them i believe so thank you [1:43:40] Jim Michalski: moving on to announcements number nine regular moose lake city council meeting wednesday february 9th 2022 4 p.m right here moose lake economic development authority wednesday january 19th 2022 12 p.m at the city conference room moose lake water and light commission regular meeting tuesday january 18 2022 1pm water and light office moose lake housing redevelopment authority board monday february 14 2022 11 am hillside manor office music area fire district tuesday february 8 2022 6 30 pm at the emergency response center moose lake park board meeting monday february 7th 2022 6 30 pm right here and we have a motion to adjourn you have a second all in favor say aye aye opposed thank you