see by my calibr clock here it's exactly 7 o'clock so I will call the uh Whitebear Township Board director and it's the Board of Supervisors meeting to order it's um we have agendas for those of you in the audience there should be a set of agendas on the table on the back if you need one uh first thing item on the agenda then is to approve this evening's agenda any corrections or changes we do have some corrections I guess I do see that we have one additional item on the consent agenda for a public safety commission appointment is that it bill that's it great I'll move to approve the agenda with the added consent agenda item 5B I'll second the motion motion is made seconded to approve the agenda those in favor please say I I I I any opposed uh is there a motion tonight to approve payment of the bills is there second second those in favor of paying the bills please say I any opposed that motion passes uh we have two sets of meeting minutes to approve the first is for the uh uh Town board meeting of January 23rd any corrections or changes to those minutes I saw I'll move to approve is there a second Mr chair you'll have to second I wasn't in attendance that's correct I will second that so those in favor please say I I I any opposed and Steve I assume you abstain I yes Iain and then we had a uh um special T boorn meeting on January 27 uh I'll make a motion to approve those minutes second second those in favor please say I i i i any opposed those meeting minutes are approved the consent agenda tonight has two items on it Steve would you read those please yes consent agenda item 5A has to do with Personnel policy Amendment approve amendment to section H Severance benefits and item 5B is for the public safety commission appointment appoint Connie Anderson to fill an expired term on the public safety commission to expire April 30th 2019 make a motion to approve those two consent agenda items is there a second I'll second the motion those in favor please say I I I any opposed the consent agenda is accepted item six on the agenda is old business there is none so we'll move on to new business and the first item under new business is a 710 public hearing so it's not 710 yet so why don't we look at 7B and that's regarding an independent contractor agreement for the annual Township day Tom is that yours yeah I can start off with that and I believe Chad has some comments uh Township day is scheduled for uh September 9th this year uh in the past we have hired an independent contractor to coordinate that event for us uh Deb stender worked with us last year and is uh put together a proposal to work work for us again this year uh at a cost of $5,000 for Township day um and then movie in the park is a second item that was approved as part of the budget this year finding four Saturday nights events uh the second Saturday of the month starting in May uh June July and August and again Deb has put together a proposal to uh coordinate that event for us at a fee of $250 per movie night okay any questions for Tom uh no just have one question for our parliamentarian Chad should we make this two separate motions since there are two separate expenditures one for Township day and then the other would be for the movies in the park I think my understanding is in fact you read the contract it does mention movies in the park but it's silent at some terms so I would think you could I would suggest you do it as one contract since they're basically both both of her jobs are under the one contract okay okay and the only the action item then is just is really to approve the contract then and I would have one comment about the contract I think we need to flesh out what her job is what her obligations are for the movies in the park but under talking to Tom that's already been dis that's based on past practice we know what that is so simply add language that clearly sets that forth and be all set okay but you treat as one contract all right and then she has worked on the movies in the park force in the past right yeah we did one event last year okay two events two events actually yes okay all right any other questions from the board no what is the pleasure of the board on this item as it leaz on to the park board I I make a motion to approve the agreement the independent contractor agreement for Deb stender to uh comply or apply for the township Day event and the movies in the park okay motions made is there second I'll second motions made and second it to authorize execution of the contractor agreement those in favor please say I I I any opposed that motion passes and we still have some time here Dale can can we start with your C yep purchases so the first one there is uh item s c uh number one in the agenda that's regarding purchase of fire hydrant modernization kit yeah we just like the public works like to continue rehabilitating the um 60s eror Pacer fire with the monitorization kits that don't doesn't require any Excavating it replaces the uh Upper barrel and the hydrant rod in the valve seat uh the uh on the older hydrants the steamer nozzle was loosening up um so we're that's the reason for the monitorization kit we're asking to purchase them from from Ferguson Waterworks for 24,5 3426 we had uh quotes from Minnesota pipe for 24, 63375 and also from HD Supply for 27225 um the funding would be come from the water operating fund so the town board action is to approve the purchase of the fire hydrant modernization kits from Ferguson Waterworks for 24,5 3426 and that's for 10 kits correct and three extension kits y okay and how many did we get last year same the same Co okay all right any other questions for Public Works no D we purchase new ones do they automatically come with the newer design the new totally different fire hydron they'll come with there'll be a a water waterers hydrant fire hydrant the newer developments you're speaking to yes so standard okay so the action requested is to approve the purchase of the kits from Ferguson Waterworks is there a motion to that effect I'll move based on public work director's report uh that we approve the purchase of the fire hydrant modernization kits from Pur and Waterworks in the amount of $4,530 26 ing the funding for this is from the water operating fund okay is there second second motions made and seconded there's no further questions I'll call the question those in favor please say I I I I any opposed all right that motion is approved uh let's see Dale which is the easier next it we have a pickup truck in in the seal Cod project yeah uh pickup truck is pretty quick easy let's do that um so the pickup uh we have the pickup truck a snowplow and the lift gate or the three items I had mentioned my memo with a c protector that's not part of this purchase process Steve was nice enough to point that out to me and the I need to look at my mems closer uh before I put in the packet but that being said uh that we have the pickup the preferred the state contract vendor for the pickup of choice or the lowest price pickup is the GMC from Nelson Auto Center for 29,285 and Nelson Auto Center also happens to be the Dodge contract the state contract for the Dodge pickup too and they were at 29,43 197 and then Midway Ford was the Ford State Ford rep State contract for 30563 so the first recommendation would be is to purchase the GMC from Nelson Auto Center for the 29 27845 then the next item is the uh snowplow uh vendor for the snow plows they're Boss plow uh the metal doctor provided a quote for that for $672 hitch provided a price of $684 and chry steel Truck Equipment $ 7,671 197 so that would be another purchase with the recommendation to um purchase from metal doctor for 6,725 and then the lift gate and these are all components of the pickup the liftgate and the plow would be U from the purchase for the liftgate would be from chry seal truck equipment for 3,262 with truck utilities providing a quote for 3518 so the actions request is to approve the purchase of the 20 the purchase refunded from the Capital Equipment fund and the action is requested is to approve the purchase for the 2017 GMC 2500 from Nelson Auto Center for 29 , 27845 approve the quote for 67 625 725 excuse me 6725 for the purchase of the Boss snow plow from the metal doctor and also approv the quote for 3,262 for the purchase of the Tommy liftgate from chry steel Truck Equipment any questions uh Dale um the purchase is described as a a a replacement of a pickup truck I understand we're GNA hang on to that pickup truck for a while yes so it's mechanically it's sound um as you know we did that with a plow truck recently we found we had some mechanical issues and we recommend getting disposing so we're hoping to keep this pickup around at least through the summer season through seasonals summer season and then we'll uh we'll see how Okay the condition is in so we will not be trading it or uh recommended for disposal at the Surplus services at this time so in the U in the budget for this replacement be with me while I get reorganized here in in the budget for the replacement did we have a credit in there for trading in that the existing pickup truck no no that's just a straight pricing we're not planning on trading that in all right yep so we don't have any inconsistencies with the budet no they're all straight purchase price with the and questions from the board enough for me uh Dale why are we going to Fergus Falls I think they were for Nelson's equipment well they're the state contract vendor for that GMC so we that's the there's no place in the cities huh yeah well they deliver right to there's no fee for that there's no fee they deliver that right here free on board to the uh Township Public and then on the on the plow bids Yep this uh hitch's got a front bumper kit for $119 I don't see any other bids have that and if you take that off of their bid they're cheaper than the metal doctor ask that question of GT my the mechanic and he had said they all have that metal doctor includes that kit also is that something because they have to modify the front end to mount the plow rack it's a it's uh when you know how they had the cutouts on below the for The Plow Mount the that the way as explained me that bumper guard d below y That's What so they'll that is modified for that truck and they're all offering it because the other two bids didn't explain that yeah and I need to work with we have to work with our vendors to dis spel out all the items okay well I noticed too even with these bids we're still under the 45,000 that's budgeted yes all right that's all I got so the action request then is to approve the purchase of those three items is there a motion to that effect uh you want to se singularly or all together one uh we can do it as one motion all right I'll make a motion to approve the purchase of the 2017 GMC 2500 truck from Nelson Auto Center in the amount of$ 29,285 approved the quote for a boss snowplow from the metal doctor in the amount of $672 and approved the quote for a Tommy lift gate from kry steel Truck Equipment in the amount of $3,262 with the funding from the Capital Equipment fund is there a second I'll second the motion motion's been made and seconded by a new pickup truck and attachments those in favor of the motion please say I I I any opposed that motion passes all right it's now 7:14 so we can go back to our 710 public hearing uh so that's item 7A on the agenda uh Tom this is yours yes is a motion to wave is there motion to wave the reading of the notice so moved is there a second second and that's because proper publication has been put into the local newspaper those in favor please say I I I I any opposed okay Tom several public hearings involved with this request specifically a zoning ordinance Amendment vacation of a drainage and utility easement a wetland permit and a conditional use permit so we'll start with the location of where the property is up in the Northeast area of the township this is Highway 61 right here County Road J liel Street right you can see the two properties involved at this request the uh property right here is uh White Bear Mini Storage there is two existing self storage buildings there when that was approved back in the 90s it had a plan for a third building in this location here that is property that zoned i1 light industrial and is part of the liel Edition Industrial Park which consists of these properties right here the second property on the corner of 61 in liel street is considered the white bear machine property uh a business that uh went out of business several many years ago and the property has been on the market for some time uh since then it consists of a single family home a small garage and a larger manufacturing building uh has been in use by a uh a sailing company most recently um but mostly has been primarily vacant there was a body shop who was looking at it at a time but really nothing going on in there for many years other than the and some boat repair property on the corner the white bear machine site is zoned B2 that's our general business or our retail zoning uh District let's look at the surrounding area here again pointed out the light industrial park right here is i1 zoning the liel Edition south of the properties right here is the uh uh uh White Bear Animal Hospital the Veterinary Clinic south of that is the Bon airport property on the west side of 61 is Ramsey County open space and north of here would be several retail holiday uh bald eagle Sports and a roofing Corporation right here these are Zone B2 B2 B2 then we're in residential residential over here Industrial an open space so several different zones uh going on in that property here but because we have two different zoning districts Self Storage is a conditional use permitted in the i1 zoning District but it is not identified as a either a conditional or permitted use in the B2 zoning District so as part of the request and the first part of this proposal there is a request to modify the zoning ordinance that would add self- storage to the list of uses under conditional use permits in the B2 zoning District that was one of two options that was weighed uh to either rezone the property to light industrial where it would be permitted or to modify the zoning ordinance to make sure Self Storage is a conditional use in the B2 zoning District so point out the existing storage buildings on the liability addition property and that would be these two buildings right here third building is planned for that property this is again is the Whitebear machine property here they are proposing one climate controlled building on the corner right here cold storage buildings here and here as well as here here and here initial buildout the plan would be to construct this climate controlled building and the these three storage buildings the other three buildings would be proposed to be constructed in the future uh the proposal was put together in concept form uh back in 2016 went through Planning Commission review and concept review and came to the town board in June as a concept review how to uh and primarily how to review or deal with the zoning issue here whether to rezone the property or to amend the zoning ordance orance ultimately it was recommended that the zoning ordinance amendment was the way to go now the uh again proposal uh with the various different buildings uh the climate controlled building here is proposed to be 18,000 squ ft in area would have a flat roof 15 ft in height at its maximum point or high point and would have a cement fiberboard exterior again flat roof here the cold storage buildings would propose pitched roofs uh also would have the uh cement fiberboard exterior and relatively low uh Heights less than 15 ft in s in height the buildings range in size from 1996 Square ft up to the largest one uh which is almost 13,000 Square F feet in area the garage doors that are planned for these various storage buildings right here would face the interior of the site and there're a green steel door no exterior doors or garage doors plann for the climate controll building right here with the uh proposal for redevelopment of the site currently the white bear machine property has a driveway off of Highway 61 it's actually shared with the vet clinic right here but it is entirely on this property proposal would have that being eliminated also the existing driveway serving the Mini Storage that would be eliminated new driveway would be proposed and constructed uh just off of liel Street off of Highway 61 right here four parking stalls are proposed in this area right here office por portion of the building right here so there is a limited amount of retail involved the rest again would be uh storage the site would be fenced in its entirety as this the uh uh existing Mini Storage is right now uh would be a chain link type fence but the developers have been working with the owners of the uh Veterinary Clinic here they have requested some screen fencing and the developer has agreed to construct a board on board 100% opaque fence from the cold storage building setback 15 ft from the property approximately the minimum setb from the lot line is 15 ft so it would be set back with Landscaping on the other side of the fence um would go to this point and then extend down to the end of the building right here would be a board onboard screen fence the remainder of the site would have the chain link and in addition to would have chain Linker around the property there storm water treatment ponding proposed in several areas uh back in the back here along liel Street here and along liel Street and Highway 61 right here these would be shallower type ponds in addition to that they're proposing perious caving sorry perious asphalt also that's what the darker portions of the site here are form of storm water treatment uh within the pavement one of the other requests is for a wetland permit several Wetlands show up on site primarily this site right here but uh those have been reviewed by The Rice Creek Water shed District staff there has determined that those are considered incidental Wetlands those Wetlands can be filled and do not need to be replaced they're considered incidental because when this property was originally de developed back in the late 1980s early 90s it was graded in its entirety but of course these couple of lots right here have sat vacant until more recently the lower areas of the property have retained some water and have turned back into Wetlands but because the site was pregrated and uh you know it's a considered a developable property uh those wetlands are considered incidental and really no Wetland permit is required uh just an acknowledgment that uh some Wetland is being filled and it is considered fine the uh one additional request there is an existing 10-ft drainage and utility easement from the property along the property line from this point down to this point here because they're looking at developing that part of the site Paving over it putting structures on it they're requesting that that portion of the drainage and utility easement be vacated or eliminated drainage and utility easements will be provided along the perimeter of the property currently it's along the entire property here would be extended along here here and along here as required by the town in addition easements are required over the storm water treatment ponds in these areas here so vacating one small easement but uh would be getting back peritter easements uh throughout the site mentioned that the property of B Benson airport right here uh gets close to the land use safety zones but is not in any of the land use safety zones uh but because the runway is close proximity to the back portion of the property it's recommended by staff that any overstory trees not be constructed within 50 ft of the lot line leaving uh ornamental type trees or shrubs in that area so just replacing what's proposed with lower lying trees versus the overstory type okay several actions requested as part of the uh public hearing tonight the first requested action is a zoning ordinance Amendment specifically would be to add Self Storage to the list of uses in the B2 Zone that's the recommended option there um secondly vacation of the drainage and utility easement as I explained earlier third acknowledgement of of a wetland permit noting that uh no action is necessary because they are exempt and then finally a conditional use permit uh with the zoning ordinance Amendment as proposed it's recommended that this use be considered a conditional use in both a B2 Zone as it is in the i1 zone right now so approval of a conditional use permit which means approval can be subject to reasonable conditions by the town uh that's the recommended option for this project here now most recently the plan the developers took this through concept review with the Planning Commission also with the town board uh got a good enough feeling where they went back and formalized the plans those formal plans were reviewed by the Planning Commission in December in December but the Planning Commission recommended denial of the zoning or ordinance Amendment uh and because of that the other three requests uh basically became moot uh the planning commission's denial their recommendation they felt that the project was not compatible with the neighborhood and the existing B2 developed property there uh it's not keeping with the natural Landscaping too many trees are being removed as part of The Proposal uh and replacing them with fewer trees I'll just quickly point out that some existing trees the site is to be graded in its entirely they are proposing to retain some existing trees in this area right here but the Landscaping uh around the perimeter of site uh does meet minimum Town requirements and the other comment from the Planning Commission that with a zoning ordinance Amendment as proposed uh storage would be permitted in any B2 uh Zone throughout the township and they had some concerns about other locations being allowed to have uh Self Storage Tom can you site those I think there's only three of them are sold yeah there's really only a couple three pockets of B2 in the town uh just north of this site here or the site where we're looking at the Whitebear Township theater property and a couple sites there there are two vacant sites near that uh one of which is an acre in size too small for a self storage project another one one uh west side of the theater is owned by Schwing America that's a couple acres that potentially could be uh large enough for Self Storage the other area is CB Foods the Meadowlands development uh B2 area there that was developed under a planned unit development and with a specific list of uses that are permitted in that I don't believe Self Storage is one of them I'll point out one other property on Highway 61 in Buffalo Street is the electric cords building a basically a a light and defal type use but it's zoned General business B2 that potentially is a sight in fact they were advertising for storage of automobiles and boats over the winter here too which technically is not permitted but could be if a conditional use permit was approved for that property is a Tom just to clear me just to clear things up for me uh you started off we've started off with four items action items since the since the Watershed district has determined we don't have any designated waterlands we really don't have an action item for that well I would uh have the board take action on that uh acknowledging that these are exempt Wetlands okay so it could be part of the action yes okay any other questions from the board for Tom at that Planning Commission meeting the the the question of the vegetation around the property um it was unclear I believe to them that they're of the Shrubbery and trees that that they're proposing to add back into this so it's a net is it a net gain or net loss of vegetation we've not inventoried the trees that are on site there and there was some confusion at the Planning Commission because we we got we've looked at three different landscaping plants the first two did not meet requirements this particular one meets the requirements of the town and uh the liel Edition also now with do all the buildings and fencing meet i1 setbacks yes fencing is not required to meet a setback but the buildings yes okay what about when we move that building into the business side that still meets the business setback requirements on a B2 you're talking about this right here no the biggest building that's in now in the B2 Zone yes yeah 35 foot setback from the right Subway 15 from the side okay Tom you you pointed out the uh entryway is is there any emergency exit or entryway for emergency of vehicles for example or is that the only way to get in and off the property yeah it's is the fire inspector satisfied with that yeah it's a secure site so there's only one access uh yeah fire inspector has reviewed and is fine with it is there a service on the road there so water yes and then as far as the uh conditional use permit is concerned the uh the requirements listed on page 70 and 71 of the pack it uh are there any changes to that or is that the list that was originally developed that was uh that's an example of a zoning certificate which staff put together so these are staff's recommended for this project yes okay so this was developed for this particular project okay so approval of of a conditional use permit would include those 14 items that that's what staff is recommending yes all right any other questions from the board not right at this moment if not I'll ask for a motion to open the public comment portion of the meeting a motion to open the public comment portion second second those in favor please say I I I any opposed so at this point I will ask if anyone in the audience has any comments that they would or that they'd like to make and please I identify yourself on your address at the mic please hen 4 4350 Baker Road I'm one of the Developers for the project you guys met the other developer a few weeks ago at the Town Workshop appreciate your time tonight Tom did a nice job overviewing kind of the three phases of our project they're going to happen over some type of years that's to keep a financial stability and take away some of the risks from building all the buildings at once and then uh hopefully you know a downturn doesn't happen so we're trying to phase it out so it's a little bit more stable and helps mitigate some risk one comment that Tom did make that I just wanted to clarify is the building materials exterior building materials all facing the street are going to be that cement Hardy Board uh interior building materials following the zoning code and following the existing buildings that stand there today is going to be a hard metal side flat metal it's what we have existing on our buildings today we're just going to mimic what is already out there um a few other comments to make is the HVAC units are going to be rooftop units set back onto the back of the building 15 ft high they won't be visible from any of the streets uh Lighting on the site will be downward-facing lights the minimize lighting light pollution to other sites all the buildings will have security cameras we have the ability to access our security cameras at any time anywhere in the world as well as kind of know when people come in and out of our gate through our gate security system hours for our facility R about 6:00 a.m. to 1 p.m. at night those are gate hours we also are going to have a retail office selling retail Goods with a full-time employee our retail office hours are going to be about 9:00 a.m. to 5:00 p.m. each day the other thing that Tom me didn't mention the point out but we wanted to point out is on the Far Eastern side of the property we've agreed with the town or with Tom to donate right away for a future walking path that has been planned and then we've we've met with the the Veterinary Clinic a couple times next door I'd welcome her to come up here as well tonight and speak and um we've agreed to install the privacy fence along her property lines as well with the step back and then the landscape then her property line as Tom mentioned earlier a few other comments I just wanted to bring up tonight are specifically the retail portion of our site we will have one to two fulltime employees on the site at all time that facility employees job is not just the leas storage units but we are going to be the place for Whitebear Township Hugo Whitebear Lake to come and get their moving needs and storing needs we have boxes tapes uh blankets bubble wrap all the things that you would just expect and moving instead of going to the big boxes and having to walk up and down the aisles we're going to become knowing your place of ah it's just easier to go there because they have all that stuff so that's a big part of our business it's a retail portion there is going to be a full-time employee there every single day selling those goods and then and they're managing the storage facility at the same time one comment I wanted to make about the B2 zoning district is I know that there are some concerns with the B2 zoning district and what could future happen on other sites it it came up in the Planning Commission and so uh as a development team we Tred to put our thinking hats on to help alleviate some of those concerns and one of the ideas that we came up that that we wanted to present to you guys tonight is maybe as a possible conditional use of the B2 zoning District a storage group if they wanted to get a conditional use permit has to have a 2,000 plus or minus square foot office or no less than 2,000 square ft and a full-time employee dedicated to the storage facility dedicated to selling storage goods and then that would help alleviate some of the smaller Properties or some other group just going up and putting up a a small storage facility because it's not financially feasible to have a full-time employee dedicated to the storage facility and dedicated to selling storage Goods so we just wanted to put that idea out there for you guys tonight another comment I just wanted to bring up is the front Pond um it is well known and we're trying to work with trying to alleviate your guys' concerns it is very important for us for our storage facility to look nice this is a significant investment from us and uh we want to be a part of the community we want the corner to look nice uh and so we recognize the concerns and we want to work with you guys one Pond that kind of comes to my mind when I'm thinking about just different ponds in the community is actually the Cub Foods out lot Pond that is the regional Pond that drains from Applebee's the Cub Foods it's right in the northwest corner of 96 in Centerville Road uh that pond is a wet Pond our pond is going to be a dry Pond and that pond has a significant amount of more natural vegetation in our pond since this front Pond which is the front Center focus of our building uh it's going to be a dry Pond and we're proposing a kind of a dry one foot natural Prairie Grass that's going to be going through it significantly less vegetation then that's currently in the Cub Foods Pond but wanted to bring that pond up because it's a highly visible Pond within the community as well there'll be manicured grass well around it as well as the landscape plan you can see it's it's tough to see on this board but there is there are bushes and wood chips and stuff around the base of the building which should grab our eyes and our attention as well but it is extremely important to us that our front of our building looks pleasant we are a retail business that's how we drive customers into our facility and we want it to look nice one of the final comments I wanted to bring up tonight is repurposing our building we've had a lot of Consultants look at this site for Self Storage as a ownership group we've looked at this site to and feel very very confident that this is going to be a fantastic storage facility but we can never predict 2008 and 2009 and when it's going to happen again so we want to make sure we always have a fallback plan so this site and facility does not go back to the bank talking as an ownership group we've already kind of come up with some ideas of how could we reposition I this building to make it not Self Storage if something occurred in the market for that 1% chance like the Patriots come back and win the Super Bowl how do we reposition our building just like that and one of our ideas was our interior storage units inside the climate control building can go up and down in about 3 days so if something happened in the market we could take down all our interior units and sooner or later that building could be put out for lease to local Plumbers Local electricians local landscape groups and parking is kind of the next question well how would we park our site we'd move our gates we'd refunction how the gates of the facility work so we could build parking on the western half of the climate control building facing towards the um cold storage buildings so there'd be we'd move our gates to about here and here close off these garage doors here and make this our 2B parking lot this is just our conceptual plan and an idea that we're just trying to Future alleviate any issues if something does occur because this building we do not want to go back to the bank again I have sample pictures of our interior storage units if you guys want to see it you've seen sample pictures of the offices they're in your packages and uh we appreciate your time we have our whole team here tonight to answer any more in-depth questions about the pond uh about the real estate and about our architecture as well and appreciate it tonight okay thank you I just had a couple of questions to start with um mentioned this is going to be a multiphase construction project so and I believe I read in the packet somewhere you're you're proposing a three-phase construction schedule is that correct correct do you want me to show you that on the well yeah I'd like to see that and uh and the basic question I have is the schedule for that when when will all when do you expect all of the construction to be completed and the operation to be fully so the goal would be to start moving dirt this summer and the first thing we want to do right away is kind of build the site build the site lines for everybody's used to so you wouldn't see if any other buildings are built that's why we're proposing the climate control building to go up right away and these two buildings facing liel Street and they're only one-sided buildings so the side on liel Street looking at the back of the building they just see our textured Hardy Board that looks like the same as the front side of the climate control building as well as this first cold storage building our goal would be to construct that this summer it would takes about 12 to 18 months to fill up this is what our statistics are telling us so we're looking at a two-year Mark probably the not the next spring but the next spring to start building those two buildings and then we're looking probably at about a 12 Mark month to start building this building because there's less square footage for us to add to those two buildings so it's a total about a 3 to four year timetable to the larer big building to the South comes along with the this is the last building to be built and that's part of your last phase with the the smaller buildings there's three phases these two right here those are phase two okay that's phase three all right I um you I asked the question I asked Tom a question about an emergency exit for fire emergency access um are these buildings all uh sprinkled correct okay um you mentioned the uh future walking path Tom Nate what's is there a schedule for when that would happen yeah that's going to be dependent upon the town okay so currently let put North up Park property right here this is part of the Benson Airport Park we have a trail that connects one culde saac to this next one here and what we'd like to do would be to run a trail along not the runway but along the fence here sorry we'll keep W yeah we like a dodging plan be an interesting walk you st the trail could then join up with this property right here and would run down to liel street so you could either walk loop back this way or you can continue down to Lial Street uh you know commercial properties here I don't know what you guys did when you grew up but that was the fun thing to do is to go from home down to the local grocery store and get some candy and one way to do it safely without walking on County Road J so that's the theory but the development would be up to the town we would propose or we would request that this should be maintained as side grass then I just had one F Well one question and one comment um uh you mentioned the Nate you mentioned Landscaping the wet Pond is is that does that when you say Landscaping does that include some kind of a scheduled maintenance program every yeah every every month it's mowed or something or how how is how you maintain that well with the Watershed District we're required to have a maintenance agreement with the them and the ponds so you have to keep the ponds up the spec so they drain correctly and then yes that is correct we are going to have maintenance crew on our site once every two three weeks to mow the grass G and to blow the cement blow the leaves off okay Steve um Nate did I hear you might ask one of Bob's questions there you got back gates for maintenance did I hear you say you got you said we if you want to keep this building going forward if it didn't work out you were going to maintain it but you would move Gates plural yeah two gates those yeah if you would we would reposition our front gate to go about here and this gate here so now this is an open parking lot maybe that's not a gate a fence excuse me and then we'd close these garage doors down or they'd be part of the leasing of the units so they're not access gates per se just just just this one here okay yep okay good um I know uh part of my I guess my heartburn with this project is the ponds especially right out in front of the buildings and I know we met out there uh it's hard to visualize it with all the trees Still Standing but I like your idea of eventually or maybe even before that is more B2 in that front building it kind of makes more sense because it is a B2 Zone and I understand that's a good ex or that's a good answer for your parking I don't know I know it's expensive but have you explored any kind of underground storage for this water instead of using these ponds yeah it is not financially feasible for this project at all because that would that would alleviate this ditch ditch runoff prair grass I'm happy to invite my civil engineer up here who can just speak to a little bit more depth about underground retention but there's a reason why uh it didn't we didn't do it and there's a reason why Cub Foods didn't do it either at their site is it's extremely extremely expensive it's just the biggest thing this is a a fairly big area but you're you're packing in a lot of stuff here and when you packed it all in you forced all the ponds to the outside of the of the basically the project and we usually try to push them to the backside or the hidden parts of the project so that's why I'm kind of concerned that this is to make this all work you're moving moving all these water drainage issues out to the front exposed part of the of the project that's the natural drainage of how the water wants to flow for the site and then I'll let you kind of speak to a little bit more about the ponds sure so my name is Eli rup now 7029 20th Street South in Centerville uh civil engineer with AMI Consulting Engineers we did the engineering the drainage design for this project uh so one of the The Guiding principles I get in their drainage design is the water table and this water table was deemed by the geotechnical study to be too high to do something like that so we wanted to so these ponds were initially designed to be infiltration basins so that the water would just soak into the ground however the seasonal groundwater table was too high in order to allow that there's certain distances that you have to be separated from the groundwater table in order to allow underground storage or uh even ponding to occur so as part of our analysis we ended up having to do there's two different types of ponds in this layout uh the very Southern one and the Western one at the bottom of the screen are both more for flood storage ponds and then the the primary actually the treatment occurs in the uh Northeastern Pond there and so that one has to be a filtration Pond rather than an infiltration Pond due to the High groundwater table um so underground storage you would just be lowering that elevation uh to below an elevation where You' be able to outlet it in the ditch either the ditch is the menot ditch on the bottom or uh the township ditch to the left side so there's a number of different constraints the primary one being groundw table secondary is also just the elevations of the existing storage buildings relative to the ditches the the ditch on the liel street does that drain to the east well there's so it goes both directions depending on the storage uh so it would drain to the West there's a a small Regional Culvert that Outlets that and then under the larger storms it would flow to the regional ponding um that was built as part of the liable development so there'd be a culvert under your entrance yeah I can I I'll point out the existing so right now there is one small existing covert right in this area that flows underneath all this underneath 61 and across the other side into the Bald Eagle Area so that's kind of a a regional overflow type Culvert so right now this the water that goes to this Pond flows under a pipe into this Pond and then through an overflow control structure here and then would Outlet South for the vast majority of the storm events and would flow uh to the West however it also could back flow into this ditch and back into the regional ponding uh that was built as part of the liable Edition and then what about your pond that's sitting on 61 so on the one on 61 here this one is uh receives only the drainage area from the roof of the climate controlled building and that one flows underneath you can faintly see it in this and Outlets into this uh filtration Pond and then out to the north into that ditch kind of wish Jim was here I'd like to have his opinion on this so the front Pond it it drains to the east that off the building uh this Pond here no on on the on the 61 side you said that flows comes off the roof that comes off the roof and then it flows underneath this parking area underneath the entrance and into this Pond which then again treats it this has a drain tile perforated drain tile pipe underneath it so it filters and cleans the water and then Outlets uh through a control structure and out so this whole project is is running north and east am I getting that right the whole the the project will be headed uh headed this way back underneath 61 I'm sorry north and west sorry West yes y but under large large events like I said this potentially could backflow that ditch and do what it does today uh Ed you mentioned tkda we did get a letter from Jim stadinski did uh don't don't go away yet part of this question goes goes to you uh did you review did you review this with personally with tkda by any chance I've talked to Jim about the pro the project and addressed all the comments that he brought up uh with regard to his memo as well as there's a memo from SE and then we've been in discussions with the Watershed District as well so we've looked at different ponding options with uh those three reviewers and we're guided towards this St to airport not wanting a lot of open water and due to the high groundwater table and the site constraints with the existing buildings relative to the existing uh ditch elevations and those separation distances s she guided our design and the locations of the ponds okay and Tom you got a chance to talk to Jim as well we've been working with Jim throughout the project yes all right okay thank you any other comments questions I just had one comment that and we touched on it briefly here but uh uh you know it's almost a 4 and a half acre site and and the township looks for a lot of objectives in any project and you've addressed many of those objetives Ives and reasonably I think but one thing that makes me a little uneasy is we one of our objectives is to bring jobs into the township uh one to two jobs on a 4 and a half acre site is not a real high density employee load uh so I'm I was glad to hear Nate your comments about looking at possible conversion of one of the buildings to some kind of uh uh business activity for crafts people or or you know whatever you might develop in the future years uh you you also mentioned the the 1% chance of Tom Brady pulling it out in the last quarter so maybe this is a 1% chance I don't know but uh um it sounds like to me it sounds like you've satisfied most if not all of the requirements and the and and like we said there is a list of 133 or 14 requirements on the conditional use permit so we'll be tracking that um so that comment I'll ask one more chance if there's any comments from the floor going going gone okay then we'll close the public portion of the meeting um so Tom we're still we're looking at four action items tonight then need a motion to close that's correct uh okay you want to you need a formal motion yes you do oh is there a motion to close the meeting so moved is there a second I'll second those in favor of closing the public portion please say I I and opposed sorry about that I'm not Donald Trump I can't um so four items then unless there's further discussion on part of the board yeah I wanted to point out to the board that we did receive a call this afternoon as a result of the notice for public heing and that is on page six of your supplemental [Applause] packet thanks Bill ah I say p of those oh okay so we do have a resident with an address in here with three concerns one is depending on how the facility is used it's not necessarily an asset second comment is not the highest and best use for the B2 zoning district and the third comment is it's not a popular draw as a business center now if it was an anonymous comment I would not have read those but we do have a we have an address yeah the board can receive that as part of public record okay okay any other questions from the board um I have one and it really relates to the to the uh land the vegetation Landscaping that you're talking natural vegetation who have you who who have you been working with to decide what is the best natural vegetation to go there you mentioned it Nate so I just well it's probably both Eli and I we hired a professional landscape architect for this project so we took the town zoning code or the zoning ordinance and reviewed what is required for this project and then we also took what is standard with Watershed districts and Associated both of those into the project Watershed districts for the ponds because they like a more long rooted use in the ponds and then we follow just the zoning code which gets found in the liel Edition which is the thickness of the trees how many shrubs we can have and that's and that's how we laid out our site okay so as part of that um is there possibilities I I don't know this I'm just asking like rain Garden on part of that as natural vegetation we've been encouraging uh r rain Garden activity so I don't know if that is good use or not for the front yeah I would say that the uh the two rain Gardens there's there another term for those basins would essentially be a rain Garden uh they they receive water but they they stay dry so the water has to can't sit in them for more than 48 hours so it doesn't become mosquito breeding grounds and so that they the vegetation in there doesn't die so there's a couple different reasons for that requirement and so these are essentially just large kind of you know region I guess scale rain Gardens and then the third Basin would essentially be a rain garden with a filtration with under underground filtration so it has a drain tile pipe that provides that dryness rather than just the the soil or soil amendments that would cause it to dry out so those are just essentially really large rain Gardens okay thank you I'm done just just to give the board one final option uh there's number of questions that come up tonight and I guess one thing we can do is go through the four action items requested or if the board or staff feels there's a need for additional comments we could continue this to the next board meeting if I'm is that correct yeah the only comment we received came late today um if I felt that we'd been overwhelmed with comments and that we needed to leave the period open I'd say to the board but it's been very quiet okay I just throw that out for the board to consider so uh that that point I'll just say we have four action items suggested for the night so I'll ask the board what's your pleasure well I guess I just like to say I I like the idea that you guys are willing to maybe look at more B2 activity I don't like the idea that maybe I don't like the idea that down the road if we can't sell this out or fill it up because we're still still not fulfilling our obligation to make that business part of this project accommodate businesses so I don't know if that's in your realm of redesign but if there's something we could see that's going to actually show business buildings here business uh sections or part of it quad off already for rental space that may not be in your your business plan to start with but that to me would seem to at least ease my concern about not not this really being a business this is being an an industrial site with storage uh and my second point is I'm really struggling when this fills up that all the ponds get pushed to the outside and they're all ditches that all the neighbors drive by and that's what they see they see ditches you got a ditch on the 61 you got a burm and an and another ditch to control the water for the whole project I'm not so concerned about the one on liel but the one on 61 want on the corner of very nice looking building I mean you guys did a nice job but it's distracted I think because it's another ditch and I I guess I'm as a planning I used to be a planner I used used to sit on the Planning Commission that to me is and I knew that was going to be a problem when you guys started developing this because you did have some drainage issues but you filled up the site and pushed it all to the outskirt so I don't know if there's another way of handling this I maybe underground and even if the water table's high if there's some way of alleviating that I'd be a lot more on board with this project let me Ed would you be any more comfortable if we get more information from the developer well that's I'm asking if it's up to them if if they feel that that's still part of a a business project that they could pursue if not uh I'm I struggle supporting this Steve can comment well you know we're talking if if I understood Ed's concern it really had and and what he's saying really has to do with what if this doesn't work out as a storage unit um and so I don't I I think he answered my question as far as uh compatibility with the neighborhood and the and the visibility because it's really the engineer says is a dry it's a dry ditch basically with a rain Garden uh the ditch on 61 is still there that's not anything to do with this project um between that dry area and the ditch uh there is there's there is vegetation of some kind trees or shrubs is that trees are proposed Yes trees are proposed so you know the future I understand it's good to have a backup business plan I I personally am satisfied with what's been presented Okay so Nate let can can I ask you to come back to the mic let me just ask you quickly from what you've heard and the concerns you've heard tonight is there off hand can you suggest any specific modifications to the concept and the plan that you presented tonight to answer some of the concerns yes about the drainage the ditch construction uh about conversion to Future business operation yes uh specifically first the pond um I'm happy to continue to work with Ed or Andor the town if we want to add try to add some boulders to the pond and some other vegetation around it go back into the landscape plan if you guys call for it and say you know as a condition we'll update the surrounding of the upon I I'm I'm willing to go forward and you know have that conversation and look into that or or do it I I should say or and do it um and and figure it out and plan it correctly and then going forward into the business it's absolutely something that we can continue to consider um it's as part of our lease up process we will look into having other groups lease our facility whether it's a 200 foot office or just an executive office is what we were calling them um leasing out some Executive offices is something that we discussed and and um it's it's on the table for sure for us that as as an ownership group of not building out all the storage right away in the interior portion this is a a master plan there's there's a lot of things that can change okay well Nate I guess like I said now I don't know I I'm not expecting the you know KO Park you know National but to me an idea of a rain Garden is not just bur grass uh we have uh town of residents that have problems in their yards that do rain Garden they look very attractive they are rock Boulder they do have uh different kinds of of colored grasses and different kinds of plants that that survive in that kind of stuff to me to it's to your advantage I would think also because that does help dress up the front of that building and I'm not I'm not saying the whole thing and I'm not saying even like you said the Lial one doesn't bother me as much but the one 61 is is a little bit of a heartburn and if that's something that can be addressed I I mean I'm I'm all looking forward to seeing something absolutely it's following the Watershed District's code but we'd be happy to had more vegetation into it we thought one of your concerns was there was too much vegetation so we pulled back on it uh if that's the case I mean we're happy to go to a more natural looking rain Garden type look at this Pond is kind of fits that motif of it already so we'll just add the more natural vegetation back to it how much of an effort are we talking about here is this something you can sit on and go to the site one more one or two more times and and come back with a a better Concept in a couple of three weeks or something hopefully we're not talking about something that's going to take us six months no I I don't believe that and also I don't believe you're going to have to also talk with other parties about expansion of your business too so I guess I'd like to see that too and obviously you can't be committing to that tonight so so if they're willing to do that I would be willing to table this till the next or or to whatever you feel comfortable with another updated plan addressing those concerns extension a status report on that's what I thought yeah our land option expires on Friday and we I we've asked for numerous extensions for this project so we actually started this process after we left you guys in June and we went through the Watershed District per 's asking of us and um it actually took the Watershed District a significant amount of time to even get back to us on our Wetland delineation report which was giving us an answer on the incidental wetlands and we didn't get that back until mid the late November and at that point in time we were just getting going with the Rice Creek Watershed District but we had our option had expired or it wasn't even our option our purchase agreement expired so we asked extended more time and we've extended more time again after the Planning Commission and so we're at it expires on Friday uh Tom I believe you asked them to wave the 60-day so we're not on that time constraint are we Tom will need to continue the 60-day but they have provided a okay a waiver of their 60-day right yes well I don't know Mike probably knows is there anybody beating on the door toch steal us away from [Laughter] you it's more we don't want to have the bank take it away from us right because yeah there's a if we continue if we move to continue this to the next board meeting which would be two weeks from tonight two weeks from Wednesday two oh that's right we have president day two weeks from Wednesday day Mike and what do you think the risk here is of the option being pulled the pank owns it and you never know they might go no we're done a lot of times once once an owner has extended time they start thinking got other people looking at it we need we need to jump to the other people we exended they'll come back us comeone else to have another meeting not like on Thursday it's possible I'm trying to can I ask a question if you come up and identify yourself please John taxall 8855 Legend Club Drive Prior Lake Minnesota um part of the development team Bob um I did hear Ed's position and I heard Steve's position on it would you be willing to share your position uh regarding the project overall or the specific issue no the project overall uh my biggest concern as I mentioned was for the size of the site to have to bring one or two people at uh full-time positions into the township uh doesn't go a long way in in meeting one of our goals to bring in increased employment to the township uh that's my major heartburn that's my major concern the rest of the project to be honest with you I can sort of with Steve I I can live with it easily it looks like a good project I think you do bring some value obviously to that site uh and that's worth something to the township so there's some benefits to the township there and to be honest with you my opinion is that those benefits that you are bringing to the town Township with this project offsets the the small number of jobs brought into the township I think Ed does have some legitimate questions and concerns about the water retention system and how it's going to be built and how it's going to be how it looks with the Aesthetics of it in that area uh so to be honest with you one of my thoughts i' well one of my thoughts is we have three action items proposed for tonight one is regarding the wetlands permit I'd like to suggest if we can add some language to that section Tom to uh uh uh uh uh commit an additional discussion between the developer and the township staff and board during the next week to finaly uh or or redraft the plan and the sketches for those W for that water retention system uh I think we could I think I'd like to suggest that we follow that kind of an approach so that involves a another governmental agency right no no no no I'm just suggesting for us for us to get their approval with with Rice Creek right we need to get them involved they they govern what we're doing here right right I you should speak to this I mean we got to follow which which goes up to the DNR to the core of engineers right right so we would need to get uh approval of Rice Creek for whatever plantings uh that need to go in there any modifications to the to the grades or the the drainage uh boundaries there so that' be something we can that has to be done no matter what that's going to need to happen no matter what so it would be the landscape architect that would have to say you know they're already balancing shade Sun you know different things for different plants and then they're also balancing the inundation tolerances of the different species that they've specified for these each indiv individual Basin um and then we've given them our design so you know any changes we need to redesign regrade it run our elevation models to determine the high water levels you know just kind of redo those those things but if it's just plantings landscape architect the kind of comments and questions and concerns that Ed has are they that significant that that that that would require the project to go back to the district for review and approval most likely not most likely if it's species that work for the landscape architect that are Dee rooted it's not plant proposing sad turf grass type am you know really manicured type things that's where you get a lot of push back typically is if it's short turf grass and you're going to mow it every week they aren't going to allow something like that I don't think I'm looking for anything like that yep so then assuming it's within that then yeah it should be fine yep so I guess Ed can that be clarified a little bit better in the conditional uses on page 70 and 71 to satisfy your concerns similar to what we did with the island project specific it somehow we would see a final draft on that on exactly what they're using and how it would look yeah it's kind of hard to put that on a on a so is that something that we could just have that be one of the add that to list of items that's going to be required is a you know landscape architect in concert with with staff or supervisors uh approval that you know that's getting into the specifics so if we can that's pretty much exactly what I had in mind when I suggested adding some additional language to the uh Wetland permit approval that we don't really need but we can stick some language in there to help move this along and resolve an issue that that we have my only comment rather than the Wetland permit condition of approval conditional use permit put it in the per okay all right that's fine too um we we've closed well we've closed the public portion but uh We've sort of broadened the discussion here so if there's a motion to reopen I'll make a motion to allow the uh V I forgot your name to speak second second motions made and seconded those in favor say I I okay um so Dr Amy Phillips I am the property owner next door of Lake Animal Hospital 5900 Highway 61 North um your comments about talking about the bank um brought up some thoughts of mine we're in favor of this property being developed um the nine years I've owned Lake Animal Hospital the bank has been a very poor neighbor to us they're very absentee the property's been semi-abandoned off and on and poorly cared for um we feel that these gentleman's project um would uh bring some value to the corner instead of having a dilapitated garage and house that's Bing and becoming a security race to us we'd really like to see it develop have somebody care for the property and be neighbors to us um in 9 years the bank has done nothing with it so I we were actually kind of excited someone was going to finally care for and develop the property so we are in support of this property we don't want to see the bank continue to manage it because it's not working for us as neighbors yep and originally you were not in favor of this but it wasn't that it was not in favor and I just had some questions and we've had multiple meetings and have gone over this and um I I feel that the water flow issues have been satisfied to my need and that the Aesthetics have been satisfied to my need um and so I don't have any more concerns about this project we just want to see the land used cared for and developed and not continue to be maintained by a bank who's been a poor neighbor to me for nine years thank you okay is the motion to close the public portion again so moved there second second those in favor say I okay uh so Ed Tom you're suggesting if we add an item 15 that specifies the applicant and town staff uh including a board member or two including a board member uh will meet to finalize to review and finalize [Music] Pond Aesthetics is aesthetic oh there you are ell uh we want to make sure that we're not going to do anything that's going to have to send this whole thing back whole thing back to the to the district uh for review but if we just Tom if we in include some language in here to establish a commitment for that meeting for a final review of the retention water retention system Aesthetics and what do you want to call it Ed I I think probably I more of a u uh planted rain Garden versus just a prairie grass Garden something similar to that effect whether it's Boulders around it to designate with some sort of flowering plants or something just to give it some Aesthetics yeah just to say a varied aesthetic few different planting regimes or different planting areas you can do that you know PL highlight certain areas and we can play with the grades a little a little bit to make it pop a little bit height wise too or put tall plants in one area and lower and that's that's kind of what I'm looking for right okay all right get all that join so so we're reviewing we're reviewing a water retention System athetics including plantings said I'm only concerned with the one okay on 61 here and and and we want to do that by well if they're willing to add that to their condition that's something we can still move on on uh that and the only other one is I would like to see some uh on your uh master plan some future usage of that front building with office space or commercial space yeah I'm glad you bring that up that's that should be easy to do it's if you identify the the second building as you pointed out as a possible office or business use site our first plan is for the storage but this is something we just kind of threw together which just said that there could be parking stalls here I don't know if you can even see it and then kind of here's the gate system the gate and the fence so if you attach this drawing to this the package that we've already received as a possible future alternative absolutely I have a 11 by 17 for you guys tonight yep okay thanks Nate okay any other questions comments and I guess uh we were at the point here uh to respond to the action items requested I think of one at a time think so there this first action item requested is to re uh uh is regarding the zoning ordinance Amendment for the site and it's uh uh adding uh under B2 zoning uh um uh Self Storage right okay um I'll make a motion based on staff revie and recommendation to approve the amendment of section six d5- conditional uses by adding under B-2 General business 11 self storage and I have to read the rest of that noting that the amendment is needed to permit the use in the B2 Zone and uh there is a retail portion of the business located in the climate control building okay that motion is made is there a second I'll second it motions made and seconded to amend uh B2 General business definition those in favor please say I Mr chair I'm sorry pardon me but there was something offered during the discussions earlier and I identified as as a concern that the Planning Commission had and the town Board of having a retail requirement attached to Self Storage I didn't want that to be forgotten if it was important to the town board uh Bill if we include that U potential or if we if we include that sketch with a potential development or Redevelopment as business would that satisfy would be applicable to the conditional use permit but not to the zoning ordinance Amendment if the if you were concerned about having Self Storage without a retail or general business component then you'd end up with any kind of Self Storage yeah I just wanted to refresh you because I know was a factor is that something Chad because now it looks like we are pinpointing this business as its own entity and it can't be duplicated or do we get into trouble doing that that's all I'm saying no you don't okay can be I I I think go ahead finish well I think I've said enough so I come refreshing my memory I think I think the point that was being made is makes sense that we don't end up with just a self- storage unit without anything attached to it so I guess I'm going to amend mine to include the change in the general business item 11 Self Storage that it uh I don't how to exactly say that but it must include a retail uh business at that location and and I'd ask uh Tom possibly is there a square footage or a percentage that you would be comfortable recommending to the town board to include in that uh whatever their osing here believe that's a cou was it 2,000 square ft Nate can you hand 2,000 square ft yep you might in fact you might just say it for this purpose you can always amend it again approximately 2000 of a minimum a minimum of 2,000 sare ft all right uh uh I'll ask a second if you'll accept that yep okay motions made and seconded there's no further discussion I'll call the question those in favor please say uh can we hear the the motion in its entirety because I've modified it a number of times I'll make sure we're agreeing right okay so Joe can you read that back to approve the amendment of section 6 St 5 conditional uses by adding under B2 General business number 11 Self Storage must include a detail business plan for 2,000t building retail retail a minimum of 2,000 sare ft of retail I accept that as my emotion I heard now you can second it if you is it minimum or approximately there's a big difference it's zoning it's it's got to be black and white minimum approximately and so you can't say approximately have to set either set a maximum or minimum so you're setting a minimum Min minimum okay well just want to make sure okay all right I'll second the second second I'll call the question those in favor please say I second opposed all right and the next action item requested is to vacate the drainage and utility easement I'll move based on staff review and recommendations that we approve the vacation of the drainage utility easement which is adopting an ordering vacation of the drainage and utility so we're actually moving to adopt the resolution correct okay is there a second second believe You' got you got a second on here no we fixed it oh okay all right those in favor please say I I I I any opposed okay so the vacation is approved third action item is regarding the uh Wetland permit that we don't really need but just acknowledge that this Wetland is considered exempt from a wetland permit so the motion is to acknowledge that exemption I'll make a motion to acknowledge the exemption of the Wetland permit there a second I'll second those in favor please say I I I any opposed motion passes last action item requested is to approve the conditional use permit I'll make a motion to approve the issuance of a conditional use permit SL zoning certificate to allow construction of a self- storage facility at 5906 Highway 61 subject to the requirements listed in the conditional use permit as found in this packet on page 70 71 plus the uh added condition clarifying the the uh front rain Garden in particular uh for uh Aesthetics and Etc purposes Mr chair if I may I would recommend that you at least give the the number of conditional uses including setting forth including the last one be a total of 15 items right yes I add that to mind okay is there a second I'll second it motions made and seconded to approve the conditional use permit with the 15 requir requirements attached those in favor please say I I I any opposed that motion passes and with that I think we're done thank you gentlemen thank you very much quick question does the conditional use permit for the 59 cover both Parcels because they're they each have their own address yes okay perfect okay then we can move on to we'll go back to item 7 C on the agenda and the third part of that uh is a regarding seal the 2017 seal coat project for the township and D that's yours that's correct so this year um I rung the seal coat projects to you annually and this is the 2017 seal coat project includes uh well maybe I'll back up and just for the viewers sake is just the reason we do the seal coding is uh to proactively treat the roads surface um with seal code and extend with the at a 5 to 8 year interval the RO us useful life can be extended by this maintenance practice uh delaying applications seal C ABS can lead to premature deterioration and increased maintenance cost over the life of the roadway uh the timing for the Seal cat of these streets is giving the town ship the best return on investment ultimately increasing the life of the Road by providing the right service m maintenance treatment at the right time uh this year's project includes the following areas Street segments the maps are included in there but in a verbal description here the area is south of uh Birch Lake Road including Birch Lake Road East of white bear par Parkway and north of bbo Road including bble road and also Oakmead lane from bbo Road South to White Bear Parkway Reserve place which is from Oak Lane to White Bear Parkway Fisher Lane which is uh Oak me Lane to bble Road and then also these Street segments the Park Street Whitaker Street Grace Avenue Margaret Street U and then an area the east of 35e and north of H2 west of Otter Lake Road up to Jonquil um the uh this year's estimate I've get estimate for the Seal Co project is about1 123,000 is $123,000 based on a Quant square yards with a I have an allowance a budgeted amount of 135,000 for the project so I would uh the seal code estimate is at $122,000 so what I'm asking the town board to do is approve this PL of specs and authorized bidding for the 2017 Seal Co project well one thing I do want to mention uh The Joint Street Birch Lake Boulevard is with half the city of White Bear Lake and half the township that I've already spoken to the city last year about uh participating in reimbursing the town for half the we're going to we're going to per we'll manage the project but they will reimburse us for that half of the roadway just just like they did for the uh Paving project correct which was done how many years ago 2011 2011 okay uh Dale I just had one question here sort of in addition to what you're proposing Whitebear Parkway down there uh White the stretch of white white beer Parkway especially east of Oak me Lane is starting to get a little raged are is that anywhere in the plan for uh seal coating it at this point is beyond the seal coat would be doesn't provide any structural Advantage so that what I have it in our pavement management plan recommended for a uh Mill and overlay when I should had that answer for you but I I I'm going I'm going to be sharing with the board the updated Haven management plan at our next that's I don't want I don't want to get that messed up included in this schedule at all but I was just serous about that it's not correct okay all right any questions for Dale not for me so there's two action items requested then one is to approve the plans and specs and the other is to authorize advertisement for bids I'll uh make a motion to approve the 2017 seal coat specifications noting the Public Works director's estimate of a $123,000 for 2017 is there a second I'll second motions being seconded those in favor please say I I I any opposed and the second action item is to authorize advertisement of bids make motion to authorize advertisement for bids which sets the opening of the bids for March 9th 2017 at 10:00 a.m. at the township Administrative Office with funding for uh both these from the Improvement fund 505 okay second the motion motion's made in seconded those in favor please say I I I any opposed that motion passes next item on the agenda is item eight and that's our annual organizational meeting we're going to make a lot of appointments this number D H can't skip that very get out of here you I so 7 7 D there you oh heing oh yeah very important item Miss 7D sorry about that okay 70 is uh regarding a hiring a new Public Works maintenance employee d that's yours yes we had a as I'll just kind of give you the background on this position that we we had a probationary employe back in November that did not make probation so we have a vacancy m a vacant maintenance worker position at this time and um so the board you've approved me to go ahead and advertise for the position open position we did hold interviews on the um we well bow back up we received 68 applications for the position that Clos on December 30th um from that pool of 68 applications we uh narrowed it down by a scoring process to 10 individuals to interview we interviewed all 10 of the individuals that was the interview was completed by staff members Carl sty and Paul Peltier and myself and from those 10 interviewees four were chosen for a second interview and that interview panel consisted of Bob C Town Bo chair bill short clerk treasur Pete tholan field man supervisor and myself on January 26th uh we held those interviews um following that second round of interviews uh the interview staff committee or staff recommended one candidate to hire to fill that current vacant position uh the interview committee is recommending that they appoint that the appointment be made to Corey trer to fill the vacant Public Works maintenance worker position uh the Tom board action has approved the hiring of Corey trer contingent upon his passing his criminal background check pre-employment fisical and pre-employment drug and alcohol test I have taken the liberty of checking his references and uh I could share a couple comments about his references as a employ uh these are quotes short quotes but good kid hate to lose them um on time can fit in with everyone uh late wants to learn new things doesn't start issues um another one another it reference hardworking young man safe uh always wants to do things the right way on time willing to do what needs to be done and just a joy to work with um and another comment from another individual you'll enjoy having him on your staff um phenomenal operator careful not a complaining so just quotes from all the reference checks they're all very complimentary towards Corey so uh I Corey did he has uh submitted his background check signature we submit that to the Sheriff's Department so we'll wait for those results he's currently on vacation in Colorado he will be back next week and we hope to have the physical and the drug alcohol drug testing completed them so again it's all contingent upon passing them so my recommendation is you know to hire him conditional upon those things okay I would add one more thing actually like uh he had another interview or semi interiew phase after the three that you described Dale you brought him down to uh he met with public works department and he he got a chance to uh demonstrate operation of some of the equipment down there and so that was that was also a uh a a point used to uh select him as a finalist yes feedback from that uh it pres or his meeting with staff and operating equipment was a part of that process too yes with the interview okay yep any questions from the board no is there a motion I'll move based on staff recommendations we approve the hiring of Corey trimmer uh contingent upon his passing as criminal background check pre-employment physical and the pre-employment drug and alcohol test there a second I'll second that motion motions made and seconded to hire Cory trimit Tri I believe that's how it's pronoun contingent upon just call him Cory Cory contingent upon his drug and background checks being successfully completed those in favor oh and a physical he has to take two right yes correct uh those in favor please say I I I any opposed and uh this is a conditional six-month probationary position at first correct okay okay now we can move on to item eight that's our organizational meeting so the uh first uh in there's going to be a pot full so the first item is to uh make Town board appointments so first position is the town board chair I'll move to appoint Robert J kermes as our town board chair there second second those any discussion those in favor please say I I I I any opposed then the next position is the town board Vice chair I'll move to uh appoint Ed pan as the town board Vice chair I'll second that motion motion second those in favor please say I I I opposed next motion is to appoint a clerk treasure I'll move to appoint Bill short as the Township Clerk treasure I'll second those in favor please say I I I and finally the uh finance officer deputy Treasurer I'll move to appoint Tom Kelly to that position I'll second okay those in favor please say I I I opposed next area of appointments is Township officials and we have seven of those positions and we can do this on mass I understand right so we have uh on page 132 we have positions is there a motion for those appointments I'll move to appoint the you want them all read off or not yeah I'll move to appoint billing official code enforcement officer compliance officer Mike Johnson I'll move to appoint hearing officer is Henry or honorable Harry Crump I'll move to appoint the economic development coordinator is Bill short I'll move to appoint the Public Works director is Dale Reid move to appoint the town planner as Tom ressel move to appoint the Fire Marshall and fire chief as Julie Swanson chief of police Administration portion um Tom ballis District chief of operations Matt B EMS EMF yeah okay and of the wiper Lake fire department and last I move to Appo the assistant weed and tree inspector Tom mesel and Pete tholan is there second second Nations Mo motion is made and seconded those in favor please say I I I any opposed item 8 C is appointment of advisory commission lion that's on page 133 of the packet and we do those individually I guess yep so I'll I'll I'll move that we appoint Steve rer oh let's see okay I'll move that we appoint Steve rusic as the park board lies on I'll second motion made in second those in favor please say I I I any opposed I'll move to appoint Steve rusic as Planning Commission L on call second those in favor please say I I I any opposed that motion passes I'll move to appoint Bob kermes as Utility Commission Le aison there second I'll second that motion those in favor please say I I I any opposed uh Public Safety commission Li on a move to appoint Ed Pon I'll second that motion those in favor please say I I I any opposed motion passes last appointment is for economic development Advisory Board lies on I'll move to appoint Bob kermes is there a second second uh those in favor please say I I I any opposed that motion passes and we have representatives from the town board to various organizations you want these all separate also yeah those are individually okay yeah all right I'll move to appoint Bob kermes and Steve rusic as an alternate for the Ramsey County League of local governments is there a second second those in favor please say I I I any opposed and I'll also move to appoint Steve rusic with Bob kermes that also to the Minnesota Association of townships there I'll second that those is favor please say I I I I any opposed I'll make a motion to uh appoint itan with Bob Ker's back as second for the vness area Lake Area Water Management or organization board of directors is there sec I'll second that those in favor please say I I I any opposed uh for the appointment of the vadis lake area water management organization Tech committee I'll move to appoint Tom ressel to that I'll second it those in favor please say I I I any opposed motion passes I'll move to appoint Ron Den as Ramsey County cable commission and Luke mad as the alternate that's the Ramsey Washington County yep corrector okay is there a second second those in favor please say I I any opposed that motion passes make motion to appoint Bob kermes with Bill short as the alternate for the Whitebear area Chamber of Commerce I'll second uh motions made and seconded those in favor please say I I I any opposed that motion passes and I'll move to elect Bob kmy say Rush line quarter with the staff alternate as Tom ressel is there a second second motions made and seconded those in favor please say I I I any opposed okay then we have Professional Services appointments they're good to me uh organizational uh meeting appointments for Professional Services and we can do we have five positions there and we can do that as one motion uh did you miss a couple here I probably did oh no I didn't no they they Contin oh all right so then I didn't miss okay come in okay I make a motion to appoint a town attorney Town engineer Town auditor finance and bonding advisor environmental Consultants Animal control officer electrical inspection recording secretary cable technician and town veterinarians for the 2017 named do we need to name them yeah they're on page 140 yep as named on page 140 should I read them in its entirety good do I need to read them let just refer to page 140 yep yes that be fine is there second I'll second motions made and seconded those in favor please say I I I any opposed motion passes item 8f uh we need a motion to adopt Robert's Rules of Order make a motion to adopt Robert's Rules of Order as the official rules of conduct for Town board meetings and appoint the town attorney as a parliamentarian the Town board meetings second the motion motion is made and seconded those in favor please say I I I any opposed that motion passes and we need uh next next item HG is uh to identify official posting places for the township I'll move to designate the following places as the Township's official legal posting Place Town administra of offices located at 1281 Hammond Road Heritage Hall at 4200 Otter Lake Road Beller Park uh 2560 County Road F glider Park 2626 suzan Circle and well number six is 2625 Buffalo Street 2525 oh I'm sorry is there a second getting long with the correction of 2525 I'll second that motion those in favor please say I I I any opposed that motion passes item 8 H is to designate the official newspaper for the township Des I'll make a motion to design desate the Whitebear press as the official newspaper for the township for she left before she could hear that darn most exciting part motions made and seconded those in favor please say I I I opposed that motion passes well I guess we could we could have what would happen if we appointed shiew the shiew Press same company okay item 8j item 8 I is to establish uh regular meeting dates for the town board and the Eda where did I put that okay so we need U I'll move that we designate the first Monday of each month is the regular Town Mor meeting and the third Monday of each month is the special Town board meeting date and meeting meetings will be held at Heritage Hall this location 4200 Otter Lake Road and they will begin at 7:00 is there second second motion is made and seconded those in favor please say I I I any opposed we need a motion to uh identify the executive board meetings make a motion to set the fourth Friday of each month as a date for the town board executive meeting unless otherwise designated by the town board with meetings to be held at the township administrative office offices at 1281 Hammond Road beginning at 12 o'clock noon is there a second I'll second a motion those in favor please say I I I any opposed that motion passes lastly I'll move to ratify the Eda action uh to be set at the third Monday of each month as the regular meeting date to be in uh The Economic Development Authority meeting unless otherwise designated by the town board to be held at Heritage Hall 4200 a Road beginning at 6:40 p.m. is there a second second motions made and seconded those in favor please say I I I any opposed Joan on the first motion regarding the first and third Monday meetings did you also get the part in there about unless otherwise designated one of us slipped up there okay item 8j advisory boards now what we do here usually is uh we do have a number of people in the township that that participate and provide their uh expertise and advice in in matters dealing with Township governance uh so what we'd like to do is go through a list of those committees and recognize the members of those committees and I'd like to start with recognizing uh Eda Economic Development Advisory board members uh uh yeah Paul kellerer missing something here Bill Paul kellerer is the chair and Tom horac is the vice chair and then Scott mcloon Beth artner Robert sha SCH schaer Robert Sherman uh Dave zlog and Heidi Johnson are also members of that committee and the park board you want a second I'll second that no we're just recogn you made a motion oh you want a motion to recognize those F in 2016 you had a motion and a second and a vote on each one of those all right that that was my motion then so Steve you second I second all right those those in favor please say I I I any opposed those okay then then we can move along to uh the park board so I'll make a motion to recognize the following Park board members Charles Chuck Archer Eric Peterson Scott Lombardi Patricia Lee Steve swisser and those members that resigned in 2016 Don Kennedy and Peter nasvik is there a second I'll second a motion those in favor of that recognition please say I I I and opposed and the uh next commission is Planning Commission uh I'll move to recognize following Planning Commission members Ronald Den Ronald alre Beth artner Zachary flan David KCK Bill Patrick and Mark Griffin is there second I'll second that those in favor please say I I I any opposed motion passes and lastly I'd like to recognize the following Public Safety commission members Steven Lee I believe is the chair James Lynn is the vice chair patri Patrice posnik Stedman uh Sandra Sandra Lan Richard bruer Janice timers and then the members who resigned in 2016 Ron Hawkins second second those in favor please say I hi I'd like to note relative to that one during the consent portion you appointed Connie Anderson to fil Ron Hawkins position oh yeah welcome Connie and uh for we have a Utility Commission and I'd like to rec make a motion to recognize those members that include Paul Gan as the chair Nancy ferson Nancy Pearson as the vice chair Trent Bernstein Dennis do Scott mun and C Sylvia Hess is there second second those in favor please say I I I any opposed and for anyone watching out there uh the Utility Commission does have one open position so if you're interested in helping out uh contributing to your community bring you some expertise into our utility operations please give us a call lastly I'd like to recognize the following Township Public Service Providers uh Ramsey County Sheriff's department and the Whitebear Lake fire department is there second those in favor please say I I I any opposed that completes agenda item eight number nine on the agenda is added agenda items we have none item 10 is open time anybody here for open time no item 11 is there a a motion to receive agenda materials and supplements so moved is there second I'll second those in favor please say I I any opposed item 12 is there a motion to adjourn move is there a second second we are adjourned