Based on the context provided in the transcript, there are two speakers. **Brian Bockmeyer** (City Engineer at the time of recording) introduces the program and handles the financial/policy sections, while **Todd Blank** (Project Manager from SEH) handles the technical construction details and visual slide descriptions. Note: Although your provided staff list mentions Jesse Farrell as the current City Engineer, the speaker at [0:00] explicitly identifies himself as Brian Bockmeyer. [0:00] Brian Bockmeyer: hello and welcome to the presentation associated with the 2022 street improvement program my name is brian bockmeyer i am the city engineer for oakdale and joining me this afternoon is todd blank with short eliot hendrickson he is the project manager for the project the purpose of this presentation is to review the need for our annual program elements of a typical project the process and policies associated with that project and program our annual program really has three objectives one it's safety two is to control maintenance costs and three is to eliminate service barriers safety is important for bikers walkers and motorists that use [0:45] Brian Bockmeyer: our streets pavement condition is directly correlated to the safety of our streets control of maintenance costs these neighborhoods that we've identified are spending a disproportionate share of our maintenance dollars maintaining those streets in fact those costs are increasing at an increasing rate every year and patching is very inefficient it costs five times more to patch a street than it does to pave the street and the element service barrier these neighborhoods are getting to the age where the pavement is becoming old and brittle and as a result we're having to establish service restrictions in the spring of the year limiting the [1:31] Brian Bockmeyer: weights of the vehicles that use the street to 5 tons or less so if you have work that needs to be done on your home by contractors or materials delivered there is a chance those materials will not be able to be delivered in the spring of the year due to the weight restrictions the city of oakdale does have a payment management program where every year we go out and rate our streets and we rank them on a scale of one to a hundred to determine those areas where we have poor pavement conditions these neighborhoods that we've identified have very poor to poor pavement conditions so we have an annual program where we do about anywhere from two to three miles a year of street reconstruction [2:19] Brian Bockmeyer: we have about 90 miles of city streets so at three miles per year of streets we're asking our streets to last close to 30 years the streets in these neighborhoods are very close to the 30-year life of a typical street in oakdale [2:25] Todd Blank: next you'll see some pictures of a recent similar project that was done and this first picture is taken on helmhole avenue south of 50th street you'll see the existing asphalt pavement has really seen its its service life uh you'll you'll see the expensive inefficient patching that public works crews have had to do by hand which brian referred to there's different colors of that patching because it's had to be done [3:04] Todd Blank: year after year to keep that road in service so in the next picture at that same location after the project you'll see brand new asphalt pavement in between the carbon gutter and that's the main goal of this project is to replace that old pavement section there are some spot pieces on the existing curb and gutter that have been replaced and there is a brand new city standard street light so on the curb and gutter we're not looking to replace every single piece that has a crack in it we're after the more severely cracked pieces or pieces that are settled so much that they're holding water things that will start to affect the life of the street pavement [3:49] Todd Blank: the street light that you see in this picture is the city's current standard for collector-type streets and for commercial and industrial areas so it's a 30 foot tall aluminum pole with a decorative pendant type fixture on the top the next picture is taken in a residential area along holly avenue and same type of of street pavement that has really seen its its life severe cracking areas of patching that have been done by hand that same location after the project again the pavement replacement with brand new asphalt pavement some pieces of curb that have been repaired especially around the storm sewer catch basin structures [4:36] Todd Blank: and the city's current standard street light for residential areas this street light is a concrete pole with a decorative acorn type fixture on the top it's about 13 feet tall and again this is an led light next we have some existing pictures of the anna grove neighborhood so this first picture is on 31st street circle you can see the severe cracking in the pavement and also many areas where the city has had to do the expensive hand patching that brian was talking about the next picture is on 31st street plaza and more of the same [5:22] Todd Blank: severe cracks this is a pavement that has really reached the end of its life and it can't really be milled and overlaid with just a new top layer but it needs to be replaced and lastly on 31st street place looking to the east again the pavement is just worn out in between the existing curb and gutter and you can see more areas of that patching by public works so what are the proposed improvements the proposed improvements are like you saw in the pictures uh replacing the asphalt pavement in between the curb and gutter and then performing spot repairs on that [6:08] Todd Blank: curb and gutter so before we replace that asphalt pavement we want to make sure that all of the existing pipes underneath the street are are in good condition so the city is currently televising the storm sewer and sanitary sewer and based on the results of that there may be some some spot repairs that have to be done there's typically some fire hydrants and gate valves on the water main that are replaced with the project to bring them up to standard maybe some areas where there's been some operational problems in the past there could be some sanitary sewer sealing of joints that needs to be done that can be done underground without digging but if there are any more [6:53] Todd Blank: severely settled or cracked pieces of pipes those repairs will be made with this project before the new asphalt pavement is put in we are looking at the entire storm sewer system so we do want to hear if there is any problems with flooding during heavier rain events or any other issues that uh property owners are observing on the storm sewer system so there will likely be some repairs to some of those storm sewer catch basins if necessary we can add some catch basins to provide some additional capacity if there are flooding issues and uh just looking at just bringing that whole system up to standards so the locations where the storm sewer [7:41] Todd Blank: empties out into ponds or takes water from one pond to another we will be looking at those flared end aprons and doing some repairs on those a lot of times the sediment has accumulated in there so this is a chance to get back there remove some of the trees that have grown up around the pipe and to remove some of that sediment in the ponds another goal of this project is to have a uniform standard street lighting system the poles in the neighborhood do meet the standards for the type of pole however the fixtures themselves are older incandescent units we are proposing to replace those with newer more efficient led units and also [8:26] Todd Blank: to replace the cabinet that provides power to the system we'll be looking also at the street signs and making sure that they meet standards for retro reflectivity so that they're bright enough and can be seen properly so there will likely be some street signing replacement street name signs and then also the street signs the stop signs and curb signs speed limit signs those types of things and lastly in addition to the city's pipes underground there is also private utility pipes that are located uh underground in the project area some of these are in the streets some of these are in the boulevard area the city is in contact with the [9:13] Todd Blank: gas company the electric company phone and cable companies to make sure that they're aware of these proposed improvements and to ask them if they have any repairs or upgrades to do that they plan for those so that they can be done with this project so there will also be some private utility improvements done by those companies during this project what will you expect to see during construction so during the construction process this the city will hire a contractor the project will go out for bids and the city is bound by law to hire the lowest responsible bidder so we will have a prime contractor out there that has done [9:59] Todd Blank: similar type of work and they will be the the lowest bid they will have a number of subcontractors to do some of the work so one of the first things that will be done is the pavement will be reclaimed so you'll see a a big asphalt reclaiming machine with diamond teeth on it and it'll come it and it will reclaim that existing asphalt pavement and and turn that into gravel that gravel can be recycled or reused on the project if necessary after that the grading crew will come in and they'll remove the top uh three and a half inches of gravel to make room for that new asphalt pavement section at the same time there will be a another [10:46] Todd Blank: contractor in a concrete subcontractor in to do the curb repairs so the spot repairs on some of the most severely cracked or settled curb some of the existing curb to be replaced will be in front of driveways in order to best match in the contractor will need to remove a small portion and patch back in an area behind that curb on the existing driveway in this case the contractor will provide advance notice to the property owner so that arrangements can be made for parking while the concrete cures in and gains strength this usually takes approximately one week there will be utility repair so there'll be a pipe crew that will be hired uh taking care of any needs on the city's sanitary sewer water main and storm [11:33] Todd Blank: sewer and then also as we mentioned there'll be some private utility companies so sometimes the gas company comes in and has to replace the their their gas system or there might be some spot repairs on some of the cabinets or transformers so there will be other crews in there doing that type of work after all of that work is done then the first layer of asphalt will be paved uh we call that the base course and uh that will be paved at that point it will not be a gravel road anymore but about a a paved roadway after that pavement is installed then the castings in the street will be adjusted to their final elevation so the [12:18] Todd Blank: manholes and water valves will be brought up to their final final grade and then the boulevards can be restored so anything that was disturbed with the street lighting or anything that is in back of some curb and gutter replacement the city will be putting in new topsoil and sod in those areas the private utilities are responsible for their own boulevard restoration so any areas disturbed by the gas electric phone companies they will be doing their own topsoil and grass restoration a lot of times they use seeding for that instead of sod after all of that is done then the final layer of asphalt is paved [13:04] Todd Blank: and at that point the the project is complete so during construction access will be provided to all properties on a continuous basis however if there is a piece of pipe right in front of a driveway that has to be replaced or if the concrete driveway apron has to be replaced then then there will be a time that access into the driveway will not be possible the contractor will provide notice ahead of time and alternative arrangements can be made mail delivery will continue throughout the project but we do also want to hear from property owners on any events that you have planned so if you have garage sales [13:52] Todd Blank: or graduations open houses any any any other events like that you can notify us ahead of time and we'll work with the contractor to provide the best access and clean that up as much as possible before that event the city has standard allowable working hours so monday through friday that is seven a.m to seven p.m and then on saturdays it's 9 00 a.m to 5 00 p.m contractors don't always work saturdays but sometimes they need to just to stay on schedule so no work is allowed outside of those hours unless it's an emergency and then lastly the city will have representatives out on site during the project these will be resources for for you [14:39] Todd Blank: any issues questions problems that you have and they're also out there making sure that the project is built properly and correctly the proposed schedule starts with sharing information which we are doing now we are currently studying the project and will present those findings to the city council in a report in december if the council moves forward they will schedule the public hearings for january these public hearings are important because that's the opportunity for the property owners to provide testimony to the city council on both the proposed improvements and the proposed project assessments after that if the project continues to move forward [15:24] Todd Blank: we would prepare construction plans and bring those back to the council in march for approval we would then obtain bids and come back in april for a contract to be awarded to the low bidder the project would then be ready to start sometime in may and would start with the first phase there will be multiple phases and all the construction is proposed to be completed by the end of august [15:35] Brian Bockmeyer: the estimated cost of the project is one million seventy thousand dollars the city is financing sixty seven percent of the improvement costs or about seven hundred and twelve thousand dollars of that amount the balance of the improvements are paid for with special assessments to the abutting property owners [16:10] Brian Bockmeyer: what that assessment represents is the cost to remove and replace asphalt on a minimum standard street based on construction costs from 2002 the lots within anna's grove all meet the minimum lot width requirement for an r2 zoning district which is 80 feet so the assessment is determined by the frontage cost times 80 feet the city does have to comply with the state statute requirement that the assessment cannot exceed the increase in market value to the property before and after the improvements property owners typically do ask well i'm paying property taxes where are my [16:55] Brian Bockmeyer: tax dollars going and why am i being assessed for these improvements as an example a 250 000 valued home pays approximately nine hundred and eleven dollars to the city of that amount about 170 goes to public works and of that amount 55 goes towards street maintenance a special assessment is defined as a loan that has spread over a 10-year period uh with the 4 interest rate starting to accrue in october 15 of 2022 the assessments can be prepaid without any interest up until that date of october 15th of 2022 if you do not pay it will be certified to your property taxes and collected in [17:40] Brian Bockmeyer: starting in may of 2023. hardship deferral applications that if you meet those criteria you may be eligible for a hardship deferral if that's the case contact with our finance director would be advised thank you for listening to this presentation and again if you have any questions feel free to contact me directly my contact information is as follows thank you